HomeMy WebLinkAboutCSS 2023-07-10 Item 1A - Contracts - On-Call Park Planning, Design and Project Management with GGLO and OtakINFORMATIONAL MEMORANDUM
TO: Community Services & Safety Committee
FROM: Kris Kelly, Parks Manager
BY: David Rosen, Parks & Recreation Fiscal Analyst
DATE: June 29, 2023
SUBJECT: Parks Capital On-Call Services Proposed Contracts
ISSUE
The City of Tukwila’s 2020 Park, Recreation and Open Space Plan (PROS) Plan and 6-year Capital
Improvement Plan identify and prioritize numerous repair, renovation, replacement and improvement
projects throughout the City’s park system. In order to successfully execute these projects, outside on-
call park planning, design and project management is necessary to supplement staff’s time and
expertise. A Request for Qualifications (RFQ) for on-call consulting services supporting a variety of
projects was recently issued and two firms were selected through an open and competitive process.
Staff recommend executing contracts with two Seattle-based firms, GGLO and Otak.
BACKGROUND
Proposed FY23/24 capital projects within the parks and trails system include but are not limited to:
Park and facility design and master
planning
ADA transition planning
Comprehensive trails planning
Design and development of
playgrounds, restrooms, and park
furnishings and equipment
These projects include scopes of work beyond the in-house expertise of city staff in areas such as
landscape design, engineering, planning, community engagement, and feasibility assessments. Two
different firms were selected to provide on-demand services due to the breadth and specialization of
project needs and services as well as the particular specialties of each firm.
DISCUSSION
Each on-call contract is not to exceed $250,000 each over their initial two-year terms. Both firms have
proven expertise and results in the areas of sustainable design, project management, and community
involvement. Both firms have deep experience and expertise in performing on-call/task-order services
for their clients. Enabling the utilization of on-demand expertise provides a cost-effective, expeditious
and efficient method of supplementing internal resources on a myriad of projects and better positions
the City in securing additional capital funding through local, state and federal grants.
FINANCIAL IMPACT
The contracts are funded from the Land Acquisition, Recreation, & Park Development (301) Fund. No
General Fund outflows are created by the execution of this contract and sufficient resources exist within
the Fund to support this expenditure.
RECOMMENDATION
Staff recommends the committee forward the attached contracts for approval onto the City Council
Consent Agenda on July 17, 2023.
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INFORMATIONAL MEMORADUM- Proposed Contracts for On-Call Park Planning/Design Services
June 29, 2023
Page 2
ATTACHMENTS
A --- Request for Qualifications (Submission Deadline of April 10, 2023 at 5PM)
B --- Proposed Contract & Exhibits: GGLO
C --- Proposed Contract & Exhibits: Otak
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CITY OF TUKWILA REQUEST FOR QUALIFICATIONS
On-Call Services- Park Planning, Design and Project Management
Tukwila Parks and Recreation Department
Request for Qualifications
The City of Tukwila is soliciting Letters of Interest and Statements of Qualifications from qualified
professionals for on-call consulting services relating to park and recreation planning, design and
park project management services. The consultant(s) will provide a variety of on-call consulting
services to the City’s Parks and Recreation Department as projects are budgeted, grant funds are
awarded or as the City’s capital improvement program plan is implemented. The on-call contract
will be for three years (3). The City may select more than one consultant to provide these services.
The Parks and Recreation Department has numerous projects budgeted for 2023-24 as part of its
Capital Improvement Program. The City seeks professional on-call expertise in public outreach and
involvement, landscape architecture and design, park and trail planning and design, program and
facility assessments and planning, urban design and project management services.
Scope of Work includes (but is not limited to):
1) Park and trail master planning and design including engaging community members,
developing conceptual elements based on the input received through public outreach
efforts, prepare recommendations for location, design and features of park and recreation
elements. Work includes preparing construction level drawings and cost estimates.
2) Comprehensive trail system planning including conducting a trail system inventory,
clarifying ownership and management roles and responsibilities, developing surfacing,
furnishing and signage standards, planning for greater local and regional connectivity, etc.
3) Park amenity and furnishing planning, design and project management- planning, design
and facilitating the replacement of park features & furnishings consistent with the
Department’s standards, assisting in the design, renovation and replacement of skate
parks, shelters, spray parks, sport courts, sport fields, restrooms, etc.
4) Community engagement and involvement- design and facilitate robust multi-lingual public
outreach efforts in collaboration with other city staff and community partners and seek out
voices and perspectives not frequently reflected in typical engagement efforts.
5) Project Management- provide business analysis and project management services
necessary to ensure technical projects successfully meet established objectives, coordinate
resources across multiple disciplines and/or teams, serve as an agent of the City in
developing and facilitating contracts and coordinating suppliers and contractors, and
provide quality assurance.
6) Development of other park and recreation plans, feasibility studies, condition assessments
and strategic plans, including recreation program planning, park restroom strategy and
renovation/replacement planning, facility condition assessments, park acquisition planning
and public art stewardship planning.
7) Cost estimation and technical assistance- provide cost estimation, budgeting and technical
assistance as needed.
8) Site planning, rendering and drawing- develop site renderings, drawings and maps of
existing and/or proposed parks and sites.
9) Americans with Disabilities Act (ADA) Transition Planning- conduct an ADA self-assessment
and develop a transition plan to increase access and inclusion in parks and recreation
programs, parks and facilities.
Please review the full RFQ following this notice
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R F Q 2 0 2 3 -PR0 03- P a r k P l a n n i n g , D e s i g n & P r o j e c t M a n a g e m e n t
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The City of Tukwila reserves the right to reject any and all submittals and to waive irregularities
and informalities in the submittal and evaluation process. This Request for Qualification does not
obligate the City to pay any costs incurred by respondents in the preparation and submission of a
proposal. Furthermore, the RFQ does not obligate the City to accept or contract for any expressed
or implied services.
The successful respondent must comply with the City of Tukwila equal opportunity requirements.
The City is committed to a program of equal employment opportunity regardless of race, color,
creed, sex, age, nationality, or disability. The contracted vendor(s) for this project will be expected
to comply with all Federal, State, County, and City codes and regulations applicable to such work
and perform the work in accordance with the requirements and edifications of the contract
documents.
Request for Qualifications (RFQ) will be received at the City of Tukwila City Hall Building
Attention Parks 6200 South Center BLVD, Tukwila, WA, 98168 Until 5:00 p.m. (Pacific Time) on
April 10th 2023. No protest will be recognized, as this is the official time. Qualifications received
after the appointed time set for receipt will be returned unopened.
Proposed Project Schedule:
April 10, 2023 5pm (Pacific Time) Final day and time to receive RFQs
April 10-14, 2023 Review RFQ submissions
April17-19, 2023 Scheduled interviews of top consultant(s)/firms
May 10 2023 Recommended Contract Approval to Park Commission and City Council (est.)
May 2023 – Work commences as needed/on-call
Response Requested
The City is soliciting quotes from five (5) qualified firm(s) identified from the Municipal Research
Services Center Consultant Roster to engage in the Scope of Work. The City may select more than
one consultant to provide these services.
Consultants will be Selected Based on the Following Criteria:
1) Ability to provide services based on the Scope of Work;
2) Experience in collaborative design services and public participation in the design process,
particularly in highly diverse and under-served populations;
3) Experience in collaboration with multi-disciplinary and multi-agency projects;
4) Ability to apply creative solutions with limited resources and on constrained sites;
5) Knowledge and experience with City of Tukwila plan review and permitting processes;
6) Demonstrated ability to keep projects on time and within budget;
7) Demonstrated ability to communicate and work effectively with the public, staff, policy and
review bodies and elected officials;
8) Experience of key staff members who would be assigned to this project;
9) References;
10) Responsiveness to this request for qualifications.
Agreement for Services:
The selected consultant(s)/firm(s) will be expected to enter into a professional services agreement.
The contract period shall be for on-call services up to three (3) years.
Statements of Interest may not exceed 30 total pages in length. Included in the
Statement of Interest should be the following:
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R F Q 2 0 2 3 -PR0 03- P a r k P l a n n i n g , D e s i g n & P r o j e c t M a n a g e m e n t
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• A letter of interest from the prime firm, signed by the principal professional intended to
lead the study effort. The letter needs to include contact information and indicate the
availability of all members of the team necessary to conduct the services requested by
Tukwila Parks and Recreation.
• Identification of key firms and individuals proposed to make up the team. Include an
explanation of how this team will be organized and managed.
• Background resumes demonstrating the experience of key professionals making up the
proposed team.
• Respondents are requested to provide at least 3 references for comparable work/projects.
• Descriptions of successful planning and design projects of a similar nature completed by
the firm and its team members, including their locations, and client contact information that
Tukwila Parks may use as reference.
Please email one (1) electronic copy in PDF format to parksrfpinfo@tukwilawa.gov and submit four
(4) bound copies of the above information for use by members of a consultant selection committee.
Following an evaluation of the RFP’s received, the firm(s) considered to be the most qualified may
be requested to participate in an additional proposal / interview process. No further action beyond
submission of the above information is required currently.
Project Contact Information
For questions regarding the Request for Qualifications, the City requests all inquiries be submitted
via email only, to parksrfpinfo@tukwilawa.gov and to the attention of:
Peter M. Mayer, Director
City of Tukwila Parks and Recreation
parksrfpinfo@tukwilawa.gov
All questions and staff responses will be routinely posted here:
https://www.tukwilawa.gov/departments/parks-and-recreation/projects-and-planning/
All submissions must be received by 5pm (Pacific Time) on April 10, 2023.
No submittals will be accepted after this date and time.
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City of Tukwila Contract Number:
6200 Southcenter Boulevard, Tukwila WA 98188
CONTRACT FOR SERVICES
This Agreement is entered into by and between the City of Tukwila, Washington, a non-charter
optional municipal code city hereinafter referred to as “the City,” and GGLO ARCHITECTURE, INTERIOR
DESIGN, LANDSCAPE ARCHITECTURE,PLANNING & URBAN DESIGN, LLC (GGLO, LLC),
hereinafter referred to as “the Contractor,” whose principal office is located at 1301 Fifth Avenue,
Suite 2200, Seattle WA, 98101.
WHEREAS, the City has determined the need to have certain services performed for its citizens
but does not have the manpower or expertise to perform such services; and
WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms
and conditions; now, therefore,
IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties
hereto agree as follows:
1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform
those services described on Exhibit A attached hereto and incorporated herein by this reference as if
fully set forth. In performing such services, the Contractor shall at all times comply with all Federal,
State, and local statutes, rules and ordinances applicable to the performance of such services and the
handling of any funds used in connection therewith. The Contractor shall request and obtain prior
written approval from the City if the scope or schedule is to be modified in any way.
2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered
according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this
reference. The total amount to be paid shall not exceed $250,000 at a rate based on hourly labor
rates per the Billing Rate Schedule (Exhibit B). Compensation shall be for time and materials
performance of task requests from the City.
3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the
maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City
whenever the Contractor desires to amend its budget in any way.
4. Duration of Agreement. The Contractor shall not begin any work under this Agreement until an
authorized Task Order has been agreed upon by the parties, and the City has issued a Notice to
Proceed. This Agreement shall expire on July 1, 2025, unless otherwise amended by mutual consent
of the parties.
5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with
respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be
considered to create the relationship of employer and employee between the parties hereto. Neither
Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees
by virtue of the services provided under this Agreement. The City shall not be responsible for
withholding or otherwise deducting federal income tax or social security or contributing to the State
Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the
Contractor, or any employee of the Contractor.
6. Indemnification. The Contractor shall, indemnify and hold the Public Entity, its officers, officials,
employees and volunteers harmless from any and all claims, injuries, damages, losses or suits
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including attorney fees, arising out of or in connection with the performance of this Agreement, except
for injuries and damages caused by the sole negligence of the Public Entity.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115,
then, in the event of liability for damages arising out of bodily injury to persons or damages to property
caused by or resulting from the concurrent negligence of the Contractor and the Public Entity, its
officers, officials, employees, and volunteers, the Contractor’s liability hereunder shall be only to the
extent of the Contractor’s negligence. It is further specifically and expressly understood that the
indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial
Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually
negotiated by the parties. The provisions of this section shall survive the expiration or termination of
this Agreement.
7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in connection with
the performance of the work hereunder by the Contractor, their agents, representatives, employees or
subcontractors. Contractor’s maintenance of insurance, its scope of coverage and limits as required
herein shall not be construed to limit the liability of the Contractor to the coverage provided by such
insurance, or otherwise limit the City’s recourse to any remedy available at law or in equity.
A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits
described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident. Automobile liability insurance shall cover all
owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services
Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If
necessary, the policy shall be endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $2,000,000 each occurrence,
$2,000,000 general aggregate and $2,000,000 products-completed operations aggregate
limit. Commercial General Liability insurance shall be as least at broad as ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations, independent
contractors, products-completed operations, stop gap liability, personal injury and advertising
injury, and liability assumed under an insured contract. The Commercial General Liability
insurance shall be endorsed to provide a per project general aggregate limit using ISO form
CG 25 03 05 09 or an equivalent endorsement.
3. Workers’ Compensation insurance for Washington State as required by Title 51 RCW.
4. Professional Liability (E&O/Technical E&O) insurance appropriate to the contractor’s
profession. The limit shall be $1,000,000 for each claim.
B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher insurance
limits than the minimums shown above, the Public Entity shall be insured for the full available limits
of Commercial General and Excess or Umbrella liability maintained by the Contractor, irrespective
of whether such limits maintained by the Contractor are greater than those required by this Contract
or whether any certificate of insurance furnished to the Public Entity evidences limits of liability
lower than those maintained by the Contractor.
C. Other Insurance Provision. The Contractor’s Automobile Liability and Commercial General
Liability insurance policies are to contain, or be endorsed to contain that they shall be primary
insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage
maintained by the City shall be excess of the Contractor’s insurance and shall not contribute with
it.
D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating
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CA Revised May 2020 Page 3 of 4
of not less than A: VII.
E. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of
the amendatory endorsements, including but not necessarily limited to the additional insured
endorsement, evidencing the insurance requirements of the Contractor before commencement of
the work. Upon request by the City, the Contractor shall furnish certified copies of all required
insurance policies, including endorsements, required in this Agreement and evidence of all
subcontractors’ coverage.
F. Subcontractors. The Contractor shall cause each and every Subcontractor to provide insurance
coverage that complies with all applicable requirements of the Contractor-provided insurance as
set forth herein, except the Contractor shall have sole responsibility for determining the limits of
coverage required to be obtained by Subcontractors. The Contractor shall ensure that the Public
Entity is an additional insured on each and every Subcontractor’s Commercial General liability
insurance policy using an endorsement as least as broad as ISO CG 20 10 10 01 for ongoing
operations and CG 20 37 10 01 for completed operations.
G. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this
work with written notice of any policy cancellation, within two business days of their receipt of such
notice.
H. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as
required shall constitute a material breach of contract, upon which the City may, after giving five
business days notice to the Contractor to correct the breach, immediately terminate the contract
or, at its discretion, procure or renew such insurance and pay any and all premiums in connection
therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion
of the City, offset against funds due the Contractor from the City.
8. Record Keeping and Reporting.
A. The Contractor shall maintain accounts and records, including personnel, property, financial and
programmatic records which sufficiently and properly reflect all direct and indirect costs of any
nature expended and services performed in the performance of this Agreement and other such
records as may be deemed necessary by the City to ensure the performance of this Agreement.
B. These records shall be maintained for a period of seven (7) years after termination hereof unless
permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter
40.14 and by the City.
9. Audits and Inspections. The records and documents with respect to all matters covered by this
Agreement shall be subject at all times to inspection, review or audit by law during the performance of
this Agreement.
10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty
(30) days written notice of the City’s intention to terminate the same. Failure to provide products on
schedule may result in contract termination. If the Contractor’s insurance coverage is canceled for any
reason, the City shall have the right to terminate this Agreement immediately.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this
Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age,
veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the
presence of any disability, or any other protected class status under state or federal law, in the
selection and retention of employees or procurement of materials or supplies.
12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the
services contemplated by this Agreement without the written consent of the City.
13. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents
the entire and integrated Agreement between the City and the Contractor and supersedes all prior
negotiations, representations, or agreements written or oral. No amendment or modification of this
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CA Revised May 2020 Page 4 of 4
Agreement shall be of any force or effect unless it is in writing and signed by the parties.
14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or
unenforceable or limited in its application or effect, such event shall not affect any other provisions
hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which
by their sense and context are reasonably intended to survive the completion, expiration or cancellation
of this Agreement, shall survive termination of this Agreement.
15. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk, City of Tukwila
6200 Southcenter Blvd.
Tukwila, Washington 98188
Notices to the Contractor shall be sent to the address provided by the Contractor upon the
signature line below.
16. Applicable Law; Venue; Attorney’s Fees. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington. In the event any suit, arbitration, or other
proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and
agree that venue shall be properly laid in King County, Washington. The prevailing party in any such
action shall be entitled to its attorney’s fees and costs of suit.
DATED this ____ day of __________________, 2023.
** City signatures to be obtained by
City Clerk’s Staff ONLY. **
CITY OF TUKWILA
Allan Ekberg, Mayor
ATTEST/AUTHENTICATED:
Christy O’Flaherty, City Clerk
APPROVED AS TO FORM:
** Contractor signature to be obtained by
sponsor staff. **
CONTRACTOR: GGLO, LLC
By:
Printed Name: Marieke Lacasse
Title: Principal
Address: 1301 Fifth Avenue, Suite 2200,
Seattle WA 98101
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Office of the City Attorney
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I. SCOPE OF SERVICES
A. Project Understanding and Preliminary Program Elements
The work for this on-call contract may include:
1. Park and trail master planning and design, including engaging community members,
developing conceptual elements based on the input received through public outreach
efforts, prepare recommendations for location, design and features of park and recreation
elements. Work includes preparing construction level drawings and cost estimates.
2. Comprehensive trail system planning, including conducting a trail system inventory,
clarifying City and management roles and responsibilities, developing surfacing, furnishing
and signage standards, planning for greater local and regional connectivity, etc.
3. Park amenity and furnishing planning, design and project management planning, design
and facilitating the replacement of park features & furnishings consistent with the
Department’s standards, assisting in the design, renovation and replacement of skate
parks, shelters, spray parks, sport courts, sport fields, restrooms, etc.
4. Community engagement and involvement, design and facilitate robust multi-lingual
public outreach efforts in collaboration with other city staff and community partners and
seek out voices and perspectives not frequently reflected in typical engagement efforts.
5. Project Management, provide business analysis and project management services
necessary to ensure technical projects successfully meet established objectives, coordinate
resources across multiple disciplines and/or teams, serve as an agent of the City in
developing and facilitating contracts and coordinating suppliers and contractors, and
provide quality assurance.
6. Development of other park and recreation plans, feasibility studies, conditions
assessments and strategic plans, including recreation program planning, park restroom
strategy and renovation/replacement planning, facility condition assessments, park
acquisition planning and public art stewardship planning.
7. Cost estimation and technical assistance, provide cost estimation, budgeting and
technical assistance as needed.
8. Site planning, rendering, and drawing, develop site renderings, drawings, and maps of
existing and/or proposed parks and sites.
9. Americans with Disabilities Act (ADA) Transition Planning, conduct an ADA self-
assessment and develop a transition plan to increase access and inclusion in parks and
recreation programs, parks and facilities.
B. Landscape Architecture Design Services
1. FEASIBILITY STUDY, CONDITIONS ASSESSMENT, STRATEGIC PLANNING
The goal of this phase is to assist the client to identify site constraints for a particular
site and understand its opportunities.
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Client – Project Site
Architecture | Landscape Architecture | Interior Design Proposal
DRAFT TEMPLATE May 10, 2023
Tasks may include:
Discovery / Baseline Assessment:
• Explore Project Opportunities:
o Outline project goals and development assumptions.
o Understand key project data.
o Identify project assumptions.
o Ask key questions.
o Identify sustainability assumptions and goals.
• Develop the Zoning Code Summary:
o Prepare a written summary.
o Understand landscape requirements and right-of-way requirements that impact
project area.
o Research city and neighborhood design guideline documents for applicable and
relevant requirements and/or recommendations.
Inventory of existing facilities and programming:
• Site Analysis:
o Study existing survey (if available) / existing site conditions.
o Understand site constraints.
o Understand environmental / geological factors, such as critical areas, steep
slopes, protected areas, etc.
o Conduct a visual analysis and Inventory of Existing City Parks, Recreation
Facilities, Schools, Nearby County Parks and community facilities; of public
open space areas; and or school district grounds that support sport activities.
o Conduct an inventory of design and maintenance standards for Parks.
o Conduct and inventory of existing public recreation programming.
• Partnerships:
o Identify non-profit, school district, surrounding cities, county, and national and
state Park Program partnership opportunities for Facilities and Programming
Analysis and Needs Assessment:
• Develop Project Area Analysis:
o Provide diagrams and/or project data that reflects site analysis, zoning, and
code constraints.
• Precedent Studies research:
o Assess needs for community, programming, open space, trails, and facilities.
o Demographic Trends analysis, Cultural Audit.
o Meet City goals.
o Needs Assessment and Programming.
Programming:
• Review Programming needs from assessment.
• Develop Program Options:
o Develop program options to show variations and different adjacencies.
o Identify pros and cons for discussion.
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Client – Project Site
Architecture | Landscape Architecture | Interior Design Proposal
DRAFT TEMPLATE May 10, 2023
o Prepare simple block plans that confirm the feasibility of the project with the
City’s goals.
Facility, Parks and Community services Planning:
• Study development of Parks system:
o Park Land Analysis
o Park Facility and Design Analysis
o Park Facility Improvement Budget (with options and alternates)
2. MASTER PLAN DEVELOPMENT
Tasks include:
• Review City’s Project Requirements, site survey, environmental report, and market
study, if available
• Site visit to confirm and document existing conditions.
• Research and analyze site context:
o Analyze physical site conditions.
o Analyze ecology and climate conditions.
o Research community and site history and culture.
o Create narratives and diagrams or overlays as needed to describe intent.
• Determine key meeting/presentation dates and Landscape deliverables schedule.
• Preliminary summary of applicable Land Use Code provisions; Review zoning and
entitlement requirements.
• Develop three conceptual plans for presentation to public, Parks and Trails
Commission, City Council, and staff.
• Provide a rough order of magnitude cost estimates for each conceptual plan.
• Get feedback on the concepts and individual amenities from stakeholders in order
to develop a preferred design.
• Summarize stakeholder feedback in determining the final, preferred design that will
make up the Master Plan.
• Prepare a narrative that summarizes the existing conditions, design alternatives,
cost implications and regulatory criteria, and identifies issues which require further
study at the next stage of project development.
• Prepare and present preferred Master Plan alternative to public, Commissions, and
City Council that includes an updated cost estimate.
• Provide adequate detail for pricing with alternatives for above and below budget and
provide for City review.
• Attend bi-weekly meetings with Design Team and City to carry out the above tasks.
Deliverables:
• Draft Master Plan Report and presentation
• Final Master Plan presentation
• Final Master Plan report for publication
3. PROJECT MANAGEMENT
Act as the City’s representative and advocate.
• Develop a detailed scope of work which includes project timeline with all proposed
major milestones and cost estimates.
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Client – Project Site
Architecture | Landscape Architecture | Interior Design Proposal
DRAFT TEMPLATE May 10, 2023
• Determine specific deliverables from consultant and City.
• Attend kick-off meeting with key City staff to initiate project design.
• Attend kick off and recurring project meetings, create agendas, write meeting
minutes/meeting summaries.
• Prepare/review monthly progress reports and invoices.
• Provide initial project schedule and monthly updates on milestones.
• Manage consultants, and Quality Assurance/Quality Control of all deliverables.
• Coordinate plan revision and response to City comments on all deliverables.
• Regular communication with City Park manager on progress, problems, and issues.
4. COMMUNITY ENGAGEMENT
• Finalize the Public Involvement Plan (PIP) and delineate work and efforts to come,
develop key messages, create digital framework (i.e. project web pages, email
listserv, social media plan).
• Outreach to engage all areas of the community, especially underserved and
underrepresented groups. Key components of the PIP would include:
o Conduct targeted stakeholder interviews (including community members,
residents, businesses, schools, golf courses, and other groups as identified
during early stakeholder assessment).
o Conduct 3 community workshops (preliminary listening session, sharing the
vision, and sharing the draft updated Master Plan).
o Share Vision for The City of Tukwila’s Park and Recreation System and solicit
community input as part of an iterative process.
o Online meetings using Zoom, Mural, and other platforms as needed.
o Larger-scale open house/public meeting.
o Broad community survey (primarily digital).
o Board of Commissioners Public Meetings if needed.
o City Council Presentations.
Deliverables:
• Communications (web page content development, email update list, social media
updates)
• Multi-week online open house website at key milestone
• Interactive outreach and real-time engagement opportunities:
o Targeted stakeholder interviews
o Community workshops (3): Preliminary listening session; sharing the vision and
options; sharing the draft Master Plan Record of community dialogue (meeting
summaries)
• Public survey/poll
• Graphics, materials, and key message development (including translation(s) as
needed)
• Responses to individual inquiries
• Updates to Parks Board and City Council (as needed)
• Community organization briefings and presentations (by request)
• Partnering with local non-profit groups and community organizations to reach
underrepresented and underserved populations.
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Client – Project Site
Architecture | Landscape Architecture | Interior Design Proposal
DRAFT TEMPLATE May 10, 2023
5. SCHEMATIC DESIGN – 30% DOCUMENTATION
Tasks include:
• Develop schematic level project information, landscape plans showing hardscape
and planting areas at ground and roof levels, street sections and character imagery
based on Concept Design and City and consultant team input.
• Update Concept Package based on City input regarding precedent imagery &
project design goals.
• Attend bi-weekly project team meetings related to Landscape.
• Coordinate work with design consultants.
• Prepare Project Narrative describing preliminary proposed materials, planting types,
and street level furnishings.
• In-house quality review.
Deliverables:
• Schematic Design Documents to include general information; landscape plans;
street sections; hardscape and planting materials and furnishings.
• Updates to Concept Package
6. DESIGN DEVELOPMENT – 60% DOCUMENTATION
GGLO will collaborate with the City’s Design Team through the development and
detailing of the project.
Tasks include:
• Develop and refine project information, hardscape and landscape plans w/
conceptual exterior lighting types and general areas, irrigation concept, street
sections, material and planting palettes, and typical details. Dimensions and
notations describing design intent for DD level pricing to be provided.
• Attend bi-weekly project team design & coordination meetings related to
Landscape.
• Coordinate work with design consultants.
• Recommend exterior light fixture types for character. Locations, spacing and
specification by others.
• Prepare Landscape portion of outline specification and confirm applicability of
products with City.
• In-house quality review of documents.
Deliverables:
• Design Development documents will include general information; layout and
materials plans; planting plans; irrigation concept; material and planting palettes,
street furnishings and typical details.
• Outline specification of landscape related materials.
17
Client – Project Site
Architecture | Landscape Architecture | Interior Design Proposal
DRAFT TEMPLATE May 10, 2023
7. CONSTRUCTION DOCUMENTS – 90%, 100% DOCUMENTATION
GGLO will collaborate with the City’s Design Team to carry out the design intent
through refinement and detailing of the project.
Approved Design Development documents to serve as basis for Construction
Documents.
Tasks include:
• Finalize design exhibits noted in DD phase scope of services and provide detailed
dimensioning and notes suitable for building permit approval, bidding, and
construction of the project.
• Add enlarged plans where needed, sections and non-typical details to describe
design intent.
• Prepare irrigation plans for planting areas. Coordinate controls and water supply
with MEP consultant.
• Finalize coordination with Design Team.
• Provide Building Permit Set per jurisdiction requirements.
• Provide Bid Set for solicitation of competitive bids from general contractors. Bid
document clarifications and addenda to be provided in Bidding & Negotiations
phase.
• Respond to questions from City and Contractor regarding design intent and
acceptability of substitutions.
• Provide an IFC set of Construction Documents that incorporates building permit
correction responses and addenda issued under the Bidding & Negotiation phase.
• Attend bi-weekly project team design & coordination meetings related to
Landscape.
• Prepare CSI Masterspec specifications.
• In-house quality review of documents.
Deliverables:
• Building Permit Set per Jurisdiction requirements.
• Bid Set.
• Construction Set (IFC).
• Landscape Specifications in CSI Masterspec format.
8. BIDDING & NEGOTIATION
GGLO assumes a public bidding process. The scope for the bidding process is included
in this phase.
Bidding & Negotiation tasks include:
• Respond to questions from City and/or Contractor(s) regarding design intent and
acceptability of substitutions.
• Prepare addenda to Construction Documents to document clarifications and
approved substitutions. One issuance is assumed. Scope of addenda is assumed to
be minor in nature.
Deliverables:
18
Client – Project Site
Architecture | Landscape Architecture | Interior Design Proposal
DRAFT TEMPLATE May 10, 2023
• Written addenda with drawing exhibits
• Provide a Consolidated Construction Set (Issued for Construction or IFC) that
incorporates building permit correction responses and resolution of the Bid process.
9. CONSTRUCTION PHASE SERVICES
GGLO will collaborate with the City’s Design Team regularly through the construction
process to review that construction quality and detailing meets the established design
intent. Construction phase services are based upon the length of the construction
schedule.
Tasks include:
• Attend on site Landscape pre-construction conference. Contractor to prepare and
distribute agenda and meeting notes with action items.
• Review General Contractor’s construction schedule and submittal schedule.
• Respond to Landscape related RFI’s (Request for Information) submitted by the
General Contractor.
• Issue Landscape related ASI’s (Architect’s Supplemental Instructions) and SD’s
(Supplemental Drawings) to Architect to clarify design intent.
• Review properly processed Contractor submittals and shop drawings with a limit of
two (2) reviews per submittal. Coordinate consultant reviews with consultant team
members.
• Attend City / Architect / Contractor (OAC) progress meetings regarding Landscape
scope of work. Contractor to prepare and distribute agendas and meeting notes
with action items. Assumes a maximum of XX Meetings, concurrent with Site Visits.
• Observe construction progress of Landscape related scope. Prepare and issue
Field Observation reports from site visits. Assumes a maximum of XX Site Visits,
concurrent with Meetings.
• Review Contractor’s punch list of Landscape correction items at Substantial
Completion.
• Review Landscape related As-Built documents, operations and maintenance
manuals and warranties submitted by Contractor and provide comments.
• 1-year plant warranty review and Site Visit.
C. Additional Services
The following services, though they could be provided by GGLO, are not included in our Scope
of Basic Services and Jurisdictional Services, and, if requested, will be billed as Additional
Services.
• As-Built Drawings.
• Record Drawings.
• LEED / other Sustainable Design Certification Program enrollment, documentation,
and certification process.
• Life Cycle Cost Analysis.
• Study Models or Presentation Models.
• Rendered/Colored Perspectives and 3-D modeling, other than what is identified in
Basic Services or elected to do by the Landscape Architect.
19
Client – Project Site
Architecture | Landscape Architecture | Interior Design Proposal
DRAFT TEMPLATE May 10, 2023
• Marketing Information such as brochures, exhibits, etc.
• Meetings other than those specifically included in Basic Services.
• Out of sequence design or revisions or design phase durations beyond those shown
in the attached schedule.
• Extraordinary and/or challenging jurisdictional requirements including Environmental
Impact Statement support or hearing examiner presentations.
• Engineering and Hydrology Design of Pools or water features
• Exterior Building Lighting Design or engineering
• Signage and Wayfinding
• Site Lighting Design
• Construction Observation beyond timeline identified in project schedule
20
Terms of Agreement
Date of Agreement: June 6, 2023
Project: Tukwila on-call Services
Project No.: 20230xx.01
I. COMPENSATION
Compensation for Professional Services is billed on an hourly basis or as a percentage of project completion. Compensation for Supplemental Services shall be
billed on an hourly basis according to the billing rate schedule below, or as agreed to prior to the commencement of the services.
II. 2023 HOURLY BILLING RATES
Principal II – Marieke Lacasse $310
Senior Landscape Architect I – Philip Decker $195
Landscape Architect II – David Marshall $180
Landscape Architect I $165
Landscape Designer II – Nicolas Zurlini $155
Landscape Designer I – Sherry Xu $140
Intern $120
The rates and multiples set forth above may be adjusted as required by GGLO compensation practices.
III. SUBCONSULTANTS
The costs of subconsultants for engineering, model construction, artist’s renderings, etc., when required and authorized by the Owner, shall be billed at a multiple
of one and one -tenth (1.10) times the expense incurred by GGLO.
IV. REIMBURSABLE EXPENSES
Reimbursable expenses are charged in addition to compensation for Professional Services and include printing and reproduction; postage, delivery charges;
transportation, air travel, parking; and automobile use. Unless agreed otherwise, reimbursable expenses shall be bi lled at a multiple of one and one-tenth (1.10)
times the expenses incurred by GGLO.
V. INVOICING AND PAYMENTS
Invoices shall be submitted monthly for services and reimbursable expenses incurred during the preceding month. Services shall be billed on an hourly basis.
Payments are due and payable upon receipt of the invoice by the Owner. Failure of the Owner to notify GGLO in writing of any disputes with the amount of any
monthly invoices, within thirty (30) days of receipt by the Owner, shall be considered acceptance of those invoices for payment under this agreement.
Amounts unpaid thirty (30) days after the date of the invoice shall bear interest at the rate of one and one-half percent (1-1/2%) per month, or the maximum
amount allowed by law, whichever is less. In addition, GGLO may, after giving written notice to the Owner, suspend services until all amounts due are paid in full,
and the Owner shall indemnify, defend and pay any claims and expenses incurred by GGLO resulting from such work stoppage and expens es from collection of
amounts past due.
VI. OTHER CONDITIONS
1. Limitation of Liability: The Owner and GGLO have discussed the risks, rewards and benefits of the project and GGLO's total fee for
services. The risks have been allocated such that the Owner agrees that, to the fullest extent permitted by law, GGLO’s total liability to the Owner for
any and all injuries, claims, losses, expenses, damages or claims expenses arising out of this agreement from any cause or causes, shall not exceed
the total amount of GGLO’s total fee for services rendered on this project. Such claims and causes include, but are not limited to negligence,
professional errors or omissions, strict liability, or breach of contract.
2. Design of Alterations: Inasmuch as the remodeling and/or rehabilitation of an existing structure requires that certain assumptions be made
regarding existing conditions, and because some of these assumptions may not be verifiable without expending additional sums of money, or
destroying otherwise adequate or serviceable portions of the building, the Owner agrees that, except for negligence on the part of GGLO, the Owner
will hold harmless, indemnify and defend GGLO from and against any and all claims, damages and costs arising out of assumptions made regarding
existing conditions related to the professional services provided under this Agreement.
3. Design Without Construction Review: The Owner understands that there may be misinterpretations of GGLO's plans and specifications
during construction which may lead to errors and subsequent damage. In the event that the Owner elects to proceed with the work without GGLO
providing regular and on going c onstruction contract administration services, the Owner agrees to indemnify, hold harmless and defend GGLO against
any and all claims which may arise out of the acts of a Contractor performing work not in compliance with the intent of the design documents.
4. Design of Studies: Because preliminary studies require that assumptions be made regarding existing conditions and some of these
assumptions may not be verifiable without expending additional resources, studies are based upon Owner -provided information and are prepared in
response to specific program requirements and limitations. Studies are subject to additional site investigation, design development and regulatory
review. Information provided in a study is not to be relied upon for any purpose without the express written consent of GGLO. The Owner hereby
agrees to hold harmless, indemnify and defend GGLO from and against any and all claims, damages and costs arising out of professional services
provided related to preliminary studies under this agreement.
21
5. Ownership of Documents: The Owner acknowledges GGLO’s construction documents as instruments of professional service. All reports,
plans, specifications, field data and notes, and other documents, including all documents on electronic media, prepared by GGLO as instruments of
service shall remain the property of GGLO. GGLO will provide the Owner with record e lectronic files of the Contract Documents, conforming to
GGLO’s standard specifications for software and file format. The Owner agrees, to the fullest extent permitted by law, to indemnify and hold GGLO
harmless from any claim, liability or cost (including reasonable attorney's fees and defense costs) arising or allegedly arising out of any use or
modification of the construction documents by the Owner or any person or entity that acquires or obtains the plans and specifications from or through
the Owner w ithout the written authorization of GGLO.
6. Claims Notification: Washington State Law requires that GGLO notify clients entering into contract for the sale, construction or substantial
remodel of a residence, that all potential claimants who allege construction defects against a construction professional, shall serve the construction
professional with a notice of the claim 45 days before suit can be brought.
7. Termination or Suspension: If the project is suspended by the Owner for more than 30 consecutive days, GGLO shall be compensated for
services performed prior to notice of such suspension. When the project is resumed, GGLO’s fees for the remaining services and the time schedules
shall be equitably adjusted. In the event of termination not the fault of G GLO, GGLO shall be compensated for services performed prior to termination,
together with Reimbursable Expenses then due.
8. Statute of Limitations: Causes of action between the parties to this Agreement pertaining to acts or failures to act shall be deemed to
have accrued and the applicable statues of limitations shall commence to run no later than either the date of Substantial Completion for acts or failures
to act occurring prior to Substantial Completion or the date of issuance of the final Certificate for Payment for acts or failures to act occurring after
Substantial Completion. In no event shall such statutes of limitations commence to run any later than the date when GGLO’s services are substantially
completed.
22
CA Revised May 2020 Page 1 of 4
City of Tukwila Contract Number:
6200 Southcenter Boulevard, Tukwila WA 98188
CONTRACT FOR SERVICES
This Agreement is entered into by and between the City of Tukwila, Washington, a non-charter
optional municipal code city hereinafter referred to as “the City,” and Otak, Inc. , hereinafter referred to
as “the Contractor,” whose principal office is located at
11241 Willows Road NE, Redmond, WA 98052 .
WHEREAS, the City has determined the need to have certain services performed for its citizens
but does not have the manpower or expertise to perform such services; and
WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms
and conditions; now, therefore,
IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties
hereto agree as follows:
1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform
those services described on Exhibit A attached hereto and incorporated herein by this reference as if
fully set forth. In performing such services, the Contractor shall at all times comply with all Federal,
State, and local statutes, rules and ordinances applicable to the performance of such services and the
handling of any funds used in connection therewith. The Contractor shall request and obtain prior
written approval from the City if the scope or schedule is to be modified in any way.
2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered
according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this
reference. The total amount to be paid shall not exceed $250,000.00 at a rate based on hourly labor
rates per the Billing Rate Schedule (Exhibit B). Compensation shall be for time and materials
performance of task requests from the City.
3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the
maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City
whenever the Contractor desires to amend its budget in any way.
4. Duration of Agreement. The Contractor shall not begin any work under this Agreement until an
authorized Task Order has been agreed upon by the parties, and the City has issued a Notice to
Proceed. This Agreement shall expire on July 1, 2025, subject to two additional one-year extensions
granted by the City at its sole discretion or as otherwise amended by mutual consent of the parties.
5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with
respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be
considered to create the relationship of employer and employee between the parties hereto. Neither
Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees
by virtue of the services provided under this Agreement. The City shall not be responsible for
withholding or otherwise deducting federal income tax or social security or contributing to the State
Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the
Contractor, or any employee of the Contractor.
6. Indemnification. The Contractor shall defend, indemnify and hold the Public Entity, its officers,
officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or
23
CA Revised May 2020 Page 2 of 4
suits including attorney fees, arising out of or in connection with the performance of this Agreement,
except for injuries and damages caused by the sole negligence of the Public Entity.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115,
then, in the event of liability for damages arising out of bodily injury to persons or damages to property
caused by or resulting from the concurrent negligence of the Contractor and the Public Entity, its
officers, officials, employees, and volunteers, the Contractor’s liability hereunder shall be only to the
extent of the Contractor’s negligence. It is further specifically and expressly understood that the
indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial
Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually
negotiated by the parties. The provisions of this section shall survive the expiration or termination of
this Agreement.
7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in connection with
the performance of the work hereunder by the Contractor, their agents, representatives, employees or
subcontractors. Contractor’s maintenance of insurance, its scope of coverage and limits as required
herein shall not be construed to limit the liability of the Contractor to the coverage provided by such
insurance, or otherwise limit the City’s recourse to any remedy available at law or in equity.
A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits
described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident. Automobile liability insurance shall cover all
owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services
Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If
necessary, the policy shall be endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $2,000,000 each occurrence,
$2,000,000 general aggregate and $2,000,000 products-completed operations aggregate
limit. Commercial General Liability insurance shall be as least at broad as ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations, independent
contractors, products-completed operations, stop gap liability, personal injury and advertising
injury, and liability assumed under an insured contract. The Commercial General Liability
insurance shall be endorsed to provide a per project general aggregate limit using ISO form
CG 25 03 05 09 or an equivalent endorsement. There shall be no exclusion for liability
arising from explosion, collapse or underground property damage. The City shall be named
as an additional insured under the Contractor's Commercial General Liability insurance policy
with respect to the work performed for the City using ISO Additional Insured endorsement CG
20 10 10 01 and Additional Insured-Completed Operations endorsement CG 20 37 10 01 or
substitute endorsements providing at least as broad coverage.
3. Workers’ Compensation coverage as required by the Industrial Insurance laws of the State of
Washington.
B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher insurance
limits than the minimums shown above, the Public Entity shall be insured for the full available limits
of Commercial General and Excess or Umbrella liability maintained by the Contractor, irrespective
of whether such limits maintained by the Contractor are greater than those required by this Contract
or whether any certificate of insurance furnished to the Public Entity evidences limits of liability
lower than those maintained by the Contractor.
C. Other Insurance Provision. The Contractor’s Automobile Liability and Commercial General
Liability insurance policies are to contain, or be endorsed to contain that they shall be primary
insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage
maintained by the City shall be excess of the Contractor’s insurance and shall not contribute with
it.
24
CA Revised May 2020 Page 3 of 4
D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating
of not less than A: VII.
E. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of
the amendatory endorsements, including but not necessarily limited to the additional insured
endorsement, evidencing the insurance requirements of the Contractor before commencement of
the work. Upon request by the City, the Contractor shall furnish certified copies of all required
insurance policies, including endorsements, required in this Agreement and evidence of all
subcontractors’ coverage.
F. Subcontractors. The Contractor shall cause each and every Subcontractor to provide insurance
coverage that complies with all applicable requirements of the Contractor-provided insurance as
set forth herein, except the Contractor shall have sole responsibility for determining the limits of
coverage required to be obtained by Subcontractors. The Contractor shall ensure that the Public
Entity is an additional insured on each and every Subcontractor’s Commercial General liability
insurance policy using an endorsement as least as broad as ISO CG 20 10 10 01 for ongoing
operations and CG 20 37 10 01 for completed operations.
G. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this
work with written notice of any policy cancellation, within two business days of their receipt of such
notice.
H. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as
required shall constitute a material breach of contract, upon which the City may, after giving five
business days notice to the Contractor to correct the breach, immediately terminate the contract
or, at its discretion, procure or renew such insurance and pay any and all premiums in connection
therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion
of the City, offset against funds due the Contractor from the City.
8. Record Keeping and Reporting.
A. The Contractor shall maintain accounts and records, including personnel, property, financial and
programmatic records which sufficiently and properly reflect all direct and indirect costs of any
nature expended and services performed in the performance of this Agreement and other such
records as may be deemed necessary by the City to ensure the performance of this Agreement.
B. These records shall be maintained for a period of seven (7) years after termination hereof unless
permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter
40.14 and by the City.
9. Audits and Inspections. The records and documents with respect to all matters covered by this
Agreement shall be subject at all times to inspection, review or audit by law during the performance of
this Agreement.
10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty
(30) days written notice of the City’s intention to terminate the same. Failure to provide products on
schedule may result in contract termination. If the Contractor’s insurance coverage is canceled for any
reason, the City shall have the right to terminate this Agreement immediately.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this
Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age,
veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence
of any disability, or any other protected class status under state or federal law, in the selection and
retention of employees or procurement of materials or supplies.
12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the
services contemplated by this Agreement without the written consent of the City.
13. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents
the entire and integrated Agreement between the City and the Contractor and supersedes all prior
negotiations, representations, or agreements written or oral. No amendment or modification of this
25
CA Revised May 2020 Page 4 of 4
Agreement shall be of any force or effect unless it is in writing and signed by the parties.
14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or
unenforceable or limited in its application or effect, such event shall not affect any other provisions
hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which
by their sense and context are reasonably intended to survive the completion, expiration or cancellation
of this Agreement, shall survive termination of this Agreement.
15. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk, City of Tukwila
6200 Southcenter Blvd.
Tukwila, Washington 98188
Notices to the Contractor shall be sent to the address provided by the Contractor upon the
signature line below.
16. Applicable Law; Venue; Attorney’s Fees. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington. In the event any suit, arbitration, or other
proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and
agree that venue shall be properly laid in King County, Washington. The prevailing party in any such
action shall be entitled to its attorney’s fees and costs of suit.
DATED this ________day of ________________________, 20 ____.
** City signatures to be obtained by
City Clerk’s Staff ONLY. **
CITY OF TUKWILA
Allan Ekberg, Mayor
ATTEST/AUTHENTICATED:
Christy O’Flaherty, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
** Contractor signature to be obtained by
sponsor staff. **
CONTRACTOR:
By:
Printed Name:
Title:
Address:
26
Scope of Work
11241 Willows Road NE, Suite 200 | Redmond, WA 98052 | Phone 425.822.4446 | otak.com
\\pdx-ae-fs01\proj\project\21300\21383\09 corporate\contracts\21383 city of tukwila agreement june 2023.docx
City of Tukwila
Tukwila Parks On-Call – Park Planning, Design and Project Management
RFQ 2023-PR003
Otak Project No. 21383.000
June 2023
Project Description
The Parks and Recreation Department has numerous projects budgeted for 2023-24 as part of its Capital
Improvement Program. The City seeks professional on-call expertise in public outreach and involvement,
landscape architecture and design, park and trail planning and design, program and facility assessments
and planning, urban design and project management services.
Scope of Work includes (not limited to):
Park and trail master planning and design including engaging community members, developing
conceptual elements based on the input received through public outreach efforts, prepare
recommendations for location, design and features of park and recreation elements. Work includes
preparing construction level drawings and cost estimates.
Comprehensive trail system planning including conducting a trail system inventory, clarifying ownership
and management roles and responsibilities, developing surfacing, furnishing and signage standards,
planning for greater local and regional connectivity, etc.
Park amenity and furnishing planning, design and project management- planning, design and
facilitating the replacement of park features & furnishings consistent with the Department’s standards,
assisting in the design, renovation and replacement of skate parks, shelters, spray parks, sport courts,
sport fields, restrooms, etc.
Community engagement and involvement- design and facilitate robust multi-lingual public outreach
efforts in collaboration with other city staff and community partners and seek out voices and
perspectives not frequently reflected in typical engagement efforts.
Project Management- provide business analysis and project management services necessary to
ensure technical projects successfully meet established objectives, coordinate resources across
multiple disciplines and/or teams, serve as an agent of the City in developing and facilitating contracts
and coordinating suppliers and contractors, and provide quality assurance.
Development of other park and recreation plans, feasibility studies, condition assessments and
strategic plans, including recreation program planning, park restroom strategy and
renovation/replacement planning, facility condition assessments, park acquisition planning
and public art stewardship planning.
Cost estimation and technical assistance- provide cost estimation, budgeting and technical assistance
as needed.
Site planning, rendering and drawing- develop site renderings, drawings and maps of existing and/or
proposed parks and sites.
27
Scope of Work
continued
City of Tukwila 2
On-Call Services – Park Planning, Design and Project Management Otak
Americans with Disabilities Act (ADA) Transition Planning- conduct an ADA self-assessment and
develop a transition plan to increase access and inclusion in parks and recreation programs, parks and
facilities.
Subconsultants
100 EnviroIssues
Community Engagement and Involvement
Public meetings
Multi-lingual public outreach
Project Assumptions and Exclusions
Maximum total contract value is $250,000.00 unless otherwise mutually agreed to by the
parties.
Three-year contract duration, with two option years
Annual rate increase
All work awarded under the on-call agreement will be by task, and billed to the City as such.
28
Billing Rate
Landscape Technician I 79.00
Landscape Technician II 91.00
Landscape Technician III 107.00
Landscape Architect I 105.00
Landscape Architect II 118.00
Landscape Architect III 128.00
Landscape Architect IV 138.00
Landscape Architect V 153.00
Landscape Architect VI 166.00
Landscape Architect VII 186.00
PIC/DEI Manager 200.00
PIC/Sr. PM LA/Master Plan 232.00
Sr. PIC/Sr. PM LA/Mst Pln 276.00
Planner Associate I 80.00
Planner Associate II 97.00
Planner Associate III 111.00
Planner Associate IV 122.00
GIS Specialist - Planner 115.00
Sr. GIS Specialist - Planner 128.00
Planner I 126.00
Planner II 138.00
Planner III 150.00
Planner IV 167.00
Planner V 182.00
Planner VI 197.00
Engineering
Engineering Tech I 71.00
Engineering Tech II 82.00
Engineering Tech III 93.00
Engineering Tech IV 112.00
Engineering Tech V 124.00
Engineering Tech VI 135.00
Engineering Tech VII 165.00
Engineering Designer I 89.00
Engineering Designer II 104.00
Engineering Designer III 111.00
Engineering Designer IV 125.00
Engineering Designer V 132.00
Civil Engineer I 115.00
Civil Engineer II 125.00
Civil Engineer III 135.00
Civil Engineer IV 145.00
Civil Engineer V 155.00
Civil Engineer VI 166.00
Otak, Inc.
Billing Rate Schedule
Landscape Architecture & Planning
Page 1 of 2 29
Otak, Inc.
Billing Rate Schedule
Civil Engineer VII 174.00
Civil Engineer VIII 190.00
Civil Engineer IX 210.00
Civil Engineer X 215.00
PIC/Sr. PM Civil 273.00
Sr. PIC/Sr. PM Civil 310.00
Science
Scientist I 95.00
Scientist II 116.00
Scientist III 133.00
Scientist IV 155.00
Scientist V 181.00
Scientist VI 208.00
Environmental Specialist 147.00
PIC/Scientist 231.00
Survey Field Technician I 78.00
Survey Field Technician II 83.00
Survey Field Technician III 88.00
Survey Crew Chief I 90.00
Survey Crew Chief II 114.00
Survey Crew Chief III 138.00
Survey Office Technician I 90.00
Survey Office Technician II 100.00
Survey Office Technician III 124.00
Survey Office Technician IV 135.00
Professional Land Surveyor I 138.00
Professional Land Surveyor II 145.00
Professional Land Surveyor III 163.00
Professional Land Surveyor IV 176.00
Professional Land Surveyor V 222.00
PIC/PLS Sr. Manager 264.00
Project Admin. Asst 92.00
Graphics Specialist 125.00
Project Coordinator I 120.00
Project Coordinator II 144.00
Project Coordinator III 160.00
Survey
Project Support Services
Note: Billing rates are based on 2023 rates and are updated annually by approximately
four percent (4.00%).
Page 2 of 230