HomeMy WebLinkAboutCSS 2023-07-10 Item 1B - Contract - Additional Fleet Cameras with Axon
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Community Services and Safety Committee
FROM: Eric Drever, Chief of Police
BY: Eric Lund, Deputy Chief of Police
CC: Mayor Ekberg
DATE: July 3rd, 2023
SUBJECT: Contract Amendment #2 with Axon (17-123a)
ISSUE
The Police Department has been working with Fleet to acquire additional vehicles to start the
department take home car program. The additional vehicles are due to be deployed in the next
4-5 months. In order to outfit the additional vehicles with dash cameras, the City will need to
purchase 18 additional Fleet Cameras from Axon.
BACKGROUND
During the November 28, 2022 Tukwila City Council Committee of the Whole meeting, it was
discussed that the take-home vehicle program for commissioned Police Officers will be
implemented with funding achieved through budget savings in the Police Department.
Currently, the contract with Axon includes 41 fleet cameras. This covers 33 patrol vehicles, 1
heavy duty truck, and one jail van (takes multiple cameras). In order to complete the take-home
vehicle program, Fleet Services has ordered 12 additional patrol cars. Additionally, Fleet
ordered four (4) Ford F-150 patrol trucks to replace the Traffic Unit motorcycles.
We have determined that 18 additional cameras (plus 2 spares) will be needed to outfit all the
incoming vehicles with cameras. The spare cameras allow Fleet to quickly replace
malfunctioning cameras instead of shipping the units for warranty repairs, thus allowing the
patrol cars to be placed back into service quickly.
DISCUSSION
Overall, Axon Fleet 3 cameras offer a range of advantages, including officer safety, evidence
collection, accountability, transparency, training, and public perception. By harnessing the
power of video and audio recordings, law enforcement agencies can enhance their operations,
foster community trust, and promote safer interactions between officers and the public.
FINANCIAL IMPACT
The cost of the 18 cameras (plus 2 spares) is $60,540.87 for year 1, and $60,540.82 for year 2
through year 5. The total amount for this purchase over the 5 years of the contract is
$302,704.15. Due to budget savings due to staffing levels the Police Department will absorb the
costs into its 2023-2024 budget. Once the Police Department is fully staffed and the budget is
further analyzed, it may return to the council with the request for a budget amendment.
Currently, the contract with Axon costs the Police Department $194,549.48 per year for Fleet
Cameras, Body Cameras, and Tasers. With the approval of the contract amendment, the total
cost of the program will be $255,090.30 per year.
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INFORMATIONAL MEMO
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https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/Council Agenda Items/Police/Informational Memorandum (Info Memo).docx
The Police Department will attempt to absorb the additional costs within the existing budget but
may have to submit a budget amendment in 2024 if conditions change.
RECOMMENDATION
The Council is being asked to authorize the Mayor to sign the contract amendment and
consider this item on the consent agenda at the July 17, 2023 Regular Meeting.
ATTACHMENTS
Axon Contract Amendment 2 (17-123)
Axon Quote #Q456358-44967.733RH
Contract #17-123
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City of Tukwila Agreement Number:
6200 Southcenter Boulevard, Tukwila WA 98188
CA Reviewed May 2020 Page 1 of 2
CONTRACT FOR SERVICES
Amendment #___2_____
Between the City of Tukwila and Axon Enterprises, Inc.
That portion of Contract No. 17-123 (“Contract”) between the City of Tukwila and Axon Enterprises,
Inc is hereby amended as follows:
1. Quote #Q-456358-44967.733RH will be added to the current Contract.
2. The second paragraph of the Contract is amended to read as follows:
“This Agreement sets forth the terms and conditions for the purchase, delivery, use,
and support of Axon products and services as detailed in Quote #Q374532-
44680.751BH, Q-388116-44680.889BH, and Q-456358-44967.733.RH (the Quote),
which is hereby incorporated by reference. In consideration of this agreement the
Parties agree as follows:”
All other provisions of the contract shall remain in full force and effect.
Dated this _________ day of ___________________________, 20_____.
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City of Tukwila Agreement Number:
6200 Southcenter Boulevard, Tukwila WA 98188
CA Reviewed May 2020 Page 2 of 2
** City signatures to be obtained by
City Clerk’s Staff ONLY. **
CITY OF TUKWILA
Allan Ekberg, Mayor
ATTEST/AUTHENTICATED:
Christy O’Flaherty, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
** Contractor signature to be obtained by
sponsor staff. **
CONTRACTOR:
By:
Printed Name:
Title:
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Page 1 Q-456358-44967.734RH
Q-456358-44967.734RH
Issued: 02/10/2023
Quote Expiration: 03/31/2023
Estimated Contract Start Date: 10/01/2023
Account Number: 107449
Payment Terms: N30
Delivery Method:
SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT
Shipping Tukwila Police Dept. - WA Rachel Hall Eric Lund
15005 Tukwila International Blvd 15005 Tukwila International Blvd Phone: Phone: (206) 433-1821
Seattle, WA 98188-2245 Seattle, WA 98188-2245 Email: rhall@axon.com Email: e.lund@tukwilawa.gov
USA USA Fax: Fax: (206) 244-6181
Email:
Quote Summary Discount Summary
Program Length 60 Months Average Savings Per Year $8,108.64
TOTAL COST $274,935.60
ESTIMATED TOTAL W/ TAX $302,704.15 TOTAL SAVINGS $40,543.20
Payment Summary
Date Subtotal Tax Total
Sep 2023 $54,987.16 $5,553.71 $60,540.87
Sep 2024 $54,987.11 $5,553.71 $60,540.82
Sep 2025 $54,987.11 $5,553.71 $60,540.82
Sep 2026 $54,987.11 $5,553.71 $60,540.82
Sep 2027 $54,987.11 $5,553.71 $60,540.82
Total $274,935.60 $27,768.55 $302,704.15
Axon Enterprise, Inc.
17800 N 85th St.
Scottsdale, Arizona 85255
United States
VAT: 86-0741227
Domestic: (800) 978-2737
International: +1.800.978.2737
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Page 2 Q-456358-44967.734RH
Quote Unbundled Price:$315,478.80
Quote List Price:$274,935.60
Quote Subtotal:$274,935.60
Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal
Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total
Program
Fleet3A Fleet 3 Advanced 18 60 $292.11 $254.57 $254.57 $274,935.60 $27,768.55 $302,704.15
Total $274,935.60 $27,768.55 $302,704.1536
Page 3 Q-456358-44967.734RH
Delivery Schedule
Hardware
Bundle Item Description QTY Estimated Delivery Date
Fleet 3 Advanced 11634 CRADLEPOINT IBR900-1200M-B-NPS+5YR NETCLOUD 18 09/01/2023
Fleet 3 Advanced 70112 AXON SIGNAL UNIT 18 09/01/2023
Fleet 3 Advanced 71200 FLEET ANT, AIRGAIN, 5-IN-1, 2LTE, 2WIFI, 1GNSS, BL 18 09/01/2023
Fleet 3 Advanced 72034 FLEET SIM INSERTION, VZW 18 09/01/2023
Fleet 3 Advanced 72036 FLEET 3 STANDARD 2 CAMERA KIT 18 09/01/2023
Fleet 3 Advanced 72040 FLEET REFRESH, 2 CAMERA KIT 18 09/01/2028
Software
Bundle Item Description QTY Estimated Start Date Estimated End Date
Fleet 3 Advanced 80400 FLEET, VEHICLE LICENSE 18 10/01/2023 09/30/2028
Fleet 3 Advanced 80401 FLEET 3, ALPR LICENSE, 1 CAMERA 18 10/01/2023 09/30/2028
Fleet 3 Advanced 80402 RESPOND DEVICE LICENSE - FLEET 3 18 10/01/2023 09/30/2028
Fleet 3 Advanced 80410 FLEET, UNLIMITED STORAGE, 1 CAMERA 36 10/01/2023 09/30/2028
Services
Bundle Item Description QTY
Fleet 3 Advanced 73391 FLEET 3 NEW INSTALLATION (PER VEHICLE)18
Warranties
Bundle Item Description QTY Estimated Start Date Estimated End Date
Fleet 3 Advanced 80379 EXT WARRANTY, AXON SIGNAL UNIT 18 10/01/2023 09/30/2028
Fleet 3 Advanced 80495 EXT WARRANTY, FLEET 3, 2 CAMERA KIT 18 10/01/2024 09/30/2028
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Page 4 Q-456358-44967.734RH
Payment Details
Sep 2023
Invoice Plan Item Description Qty Subtotal Tax Total
Year 1 Fleet3A Fleet 3 Advanced 18 $54,987.16 $5,553.71 $60,540.87
Total $54,987.16 $5,553.71 $60,540.87
Sep 2024
Invoice Plan Item Description Qty Subtotal Tax Total
Year 2 Fleet3A Fleet 3 Advanced 18 $54,987.11 $5,553.71 $60,540.82
Total $54,987.11 $5,553.71 $60,540.82
Sep 2025
Invoice Plan Item Description Qty Subtotal Tax Total
Year 3 Fleet3A Fleet 3 Advanced 18 $54,987.11 $5,553.71 $60,540.82
Total $54,987.11 $5,553.71 $60,540.82
Sep 2026
Invoice Plan Item Description Qty Subtotal Tax Total
Year 4 Fleet3A Fleet 3 Advanced 18 $54,987.11 $5,553.71 $60,540.82
Total $54,987.11 $5,553.71 $60,540.82
Sep 2027
Invoice Plan Item Description Qty Subtotal Tax Total
Year 5 Fleet3A Fleet 3 Advanced 18 $54,987.11 $5,553.71 $60,540.82
Total $54,987.11 $5,553.71 $60,540.82
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Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit
prior to invoicing.
Standard Terms and Conditions
Axon Enterprise Inc. Sales Terms and Conditions
Axon Master Services and Purchasing Agreement:
This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement
(posted at www.axon.com/legal/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room
purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the
extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix as
described below.
ACEIP:
The Axon Customer Experience Improvement Program Appendix, which includes the sharing of de-identified segments of Agency Content with Axon to
develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions), is incorporated herein by
reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program.
Acceptance of Terms:
Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you
are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency
for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote.39
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Signature Date Signed
2/10/2023
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