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23-127 - Miller Hayashi, LLC - Architectural Design & Planning Services: Tukwila Public Works Maintenance & Engineering Building Project
City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number: 23-127(b) Council Approval N/A CONTRACT FOR SERVICES Amendment No. 2 Between the City of Tukwila and Miller Hayashi Architects, LLC. That portion of Contract No. 23-127 between the City of Tukwila and Miller Hayashi Architects, LLC. is hereby amended as follows: Section 1 Proiect Designation: The Consultant is retained by the City to perform Architectural Design services in connection with the project titled Tukwila Public Works Maintenance & Engineering East Campus Project (Originally titled Tukwila Public Works Maintenance & Engineering Building Project). Section 2 Scope of Services: The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. Section 4 Payment: The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: Payment for the work provided by the Consultant shall be made as provided on Exhibit "A" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $4,115,851.00 (including estimated expenses) without express written modification of the Agreement signed by the City. The total amount for this amendment is $43,489. All other provisions of the contract shall remain in full force and effect. Dated this 16th CITY OF TUKWILA DS ,-DocuSigned by: Fke ItOWAS \--EGE2^3'W5458,11C day of April Thomas McLeod, Mayor 4/16/2024 , 2024. MILLER HAYASHI ARCHITECTS, LLC M 11:17 AMPDTMaman, Principal ATTEST/AUTHENTICATED APPROVED AS TO FORM EDocuSigned by: ....._ 3D04AB9746FA4E8... Andy Youn, MMC, City Clerk CA Revised December 2016 5DocuSigned by: 1A,btruv 40711237I 234A4RF Office of the City Attorney Page 1 of 1 EXHIIII::: II.1.. A Miller Hayashi Architects PLLC 118 N. 35th St. Suite 200 Seattle, WA 98103 206 634 0177 millerhayashi.com City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 c/o: Justine Kim, Senior Project Manager, SOJ March 21, 2024 Tukwila Maintenance and Engineering — East Campus Project Contract Amendment #02: AE Services for: Additional Soil Sampling and Limited Phase 11 Report to support Shoreline Restoration Permitting 2.1 Additional Limited Phase 11 Reporting The City has requested additional services for the design team to provide the required additional Limited Phase II Reporting. This task will be completed by Herrera Environmental Engineers. See attached for detailed tasks and deliverables. Compensation Summary See Attached 24-03-21 Amendment #2 - Limited Phase II Report at Shoreline Restoration.doc Compensation Summary: Tukwila Maintenance & Engineering - East Campus Project Amendment #2 UPDATED 3/21/24 Base Contract $3,928,715 Amend #1 Total $143,647 Amend #2 Total $43,489 EXHIIII::: II.1.. A Revised Contract Total $4,115,851 TPW Amendment #2 2.1 Additional Limited Phase II Report Subtotal markup 10% Subconsultant See attached Herrera Proposal (lump sum) $43,489 Subtotal $43,489 $3,954 $39,535 HERRERA Science + Planning + Design EXH 11311-1 A SCOPE OF WORK CITY OF TUKWILA MAINTENANCE AND ENGINEERING EAST CAMPUS PROJECT — LIMITED PHASE II ENVIRONMENTAL SITE ASSESSMENT On January 26, 2024, Miller Hayashi Architects authorized Herrera Environmental Consultants (Herrera) to prepare a scope of work and cost estimate to conduct a Limited Phase 11 Environmental Site Assessment (ESA) for the site of the proposed City of Tukwila's Maintenance and Engineering East Campus Project (TMEECP) (Subject Property). The planned project includes improvements on four adjacent parcels. The Subject Property for this Limited Phase 11 investigation is located at 11231 East Marginal Way South in Tukwila, Washington and abuts the Duwamish River to the south. The Subject Property is owned by the City of Tukwila and currently leased by T -Force Freight, a shipping company (Figure 1). The purpose of this Limited Phase 11 ESA is to further characterize potential soil contamination at the subject property from historical use, including areas adjacent to the Duwamish River where excavation and regrading will occur. This scope of work includes a discussion of the activities, assumptions, deliverables, and a schedule associated with this project. s (. 1 j e t 1 c 11 it Herrera will be responsible for ongoing contract administration of this project, including preparing invoices and progress reports, as well as coordination of work efforts with Miller Hayashi Architects and the City of Tukwila. Herrera's project manager will have phone and e-mail contact with the City of Tukwila's project manager on an as -needed basis. Herrera's project manager will ensure that systems are in place to conduct quality assurance and quality control on deliverables and correspondence. ) e lye r• 3 ES • Monthly progress reports submitted with monthly invoices. s pll (. * -nitcd iasc sA " d IA! Herrera will coordinate with Miller Hayashi Architects, the City of Tukwila, and T -Force Freight to schedule the Limited Phase 11 ESA fieldwork. Fieldwork will include drilling soil borings up to 20 feet deep on the S March 12, 2024 tpw_supp_phase_2_scope-draft.docx Page 1 of 4 HERRERA E}{H 11311T/\ SCOPE OF WORK ubject Property and collecting soil samples to characterize site conditions. Herrera will complete the following activities: • Develop a site specific Health and Safety Plan (HASP) for field activities. • Perform a preliminary site visit to mark drilling locations. • Request a one -call public utility to locate underground utilities within the public right-of-way adjacent to the Site. • Hire a private utility locating service to mark the locations of underground utilities on the Site at proposed drilling locations. • Drill five soil borings using a push -probe to a total depth of 20 feet below ground surface (bgs) (SB -1 through SB-5).Continuous soil samples will be collected and observed for lithologic characterization and field -screened. Field screening will include using a photoionization detector (PID)for the potential presence of volatile organic compounds (VOCs) and visual observations for any sheens or staining. • Three soil samples will be collected from each soil boring: one to two soil samples in the fill material and one soil sample in the underlying native soil. Samples will be submitted to OnSite Environmenta of Redmond, Washington for aboratory anaysis of: March 12, 2024 o Gasoline range organics (GRO) by Ecoogy Method NWTPH-Gx o Diesel and heavy oi range organics by Ecoogy Method NWTPH-Dx o Benzene, toluene, ethylbenzene, and xylenes (BTEX) and halogenated volatile organic compounds (HVOCs) by EPA Method 8260D o Polycyclic aromatic hydrocarbons (PAHs) by EPA 8270E/SIM o Polychlorinated biphenyls (PCBs) by EPA Method 8082A o Model Toxics Control Act (MTCA) 5 Metals (arsenic, cadmium, chromium, lead, and mercury) by EPA Methods 6010D/7471B o One composite sample will be analyzed for RCRA 8 Metals (silver, arsenic, barium, cadmium, chromium, mercury, lead, and selenium) by EPA Method 6010D/7471B. Page avf^ RE RA E}{H IIT /\ SCOPE OF WORK A • Herrera will develop a HASP for the fieldwork to be performed. No Sampling and Analysis Plan (SAP) will be developed under this scope of work. • Herrera will arrange for public and private utility locates prior to conducting the soil borings and sampling work. The City of Tukwila will coordinate with T -Force Freight to provide access to the site. Soil cuttings from the driHing and sampling activities will be staged onsite in 55 -gallon drums following the completion of fieldwork. The drums will be labeled with the date of generation, contents (i.e., non- hazardous waste), and contact information for Herrera. • Herrera will arrange for a vendor to properly dispose of the drums of soil and water at an offsite licensed facility. • Probe borings will be completed in 1 day. • No groundwater samples will be collected. • A staff person from Environmental Science Associates (ESA) will be on site to observe incidental discoveries during boring and/or geoprobe activities. The existing agreement between ESA and HEC will be amended to include the observation scope. )e, ~veor;o 3 es A site-specific HASP for field activities. �� � � � ( ��. tcd sc �sA � � Herrera will prepare a Limited Phase 11 ESA report for the soil sampling activities that wiH include • An introduction describing previous investigations at the site. • A site location map, including boring locations to depict where soil samples were collected. • A discussion of field investigation activities and site conditions observed. • Discussion of the soil data results, data summary tables, and data quality assurance review. • Laboratory analytical report. • Aphoto log and probe -boring logs. • Summary and conclusions including: March 12, 2024 Page 3vf^ RE RA E}{H IIT /\ SCOPE OF WORK )e, o Discussion of how sample results may impact future activities at the site. o Recommendation of? MT[Acleanup levels for unrestricted land use that accommodate potential future uses of the entire site. ~ver 3 es Draft Limited Phase 11 ESA Report in MicrosoftWord and Adobe PDF electronic fie format. Final Limited Phase 11 ESA Report in Adobe PDF electronic fie format. March 12, 2024 Page ^vf^ RE RA LAJHERRERA Cost Estimate for Herrera Project No. 3/18/2024 Tukwila Public Works Admin Bldg Design, Limited Phase II ESA 22-07903-001 Herrera Labor based on: Burdened Labor Rates dul Task No. EXHIIII::: II.... A T Task End Illi G.11u111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111 X111.11 Vo�j 4A:: 1 1111 m0ll� IIII .1»,10,11110 � Illlp IIII IIIIIIIII �i plliillllllll u�ruamu 1110,11110,11110,11110,11110,11110,11110,11110,11110,11110,11110,11110,11110,11110,11110,11110,11110,11110,11110,11110,11111 ''....!finer, George Scientist VI $273.99 McKernan, Shannon Scientist III $176.63 Brown, Jess Engineer IV $187.35 ''...Crickmore,Ian David GIS Analyst IV $188.17 ''...Stewart, Rick Project Accountant IV $150.40 ''...Jackowich, Pamela Administrative Coordinator IV $143.83 ''...Alonzo, Bernie Landscape Architect V $207.66 Coughlan, Phil Planner VIII $344.88 Total Hours per Task Subtotal Labor Project Management Limited Phase II ESA Fieldwork 4/1/2024 11114 /2/2024 Limited Phase II ESA Report /1/2924114/2/2024 4///////,/3/2024 Subtotal Herrera Labor 11 30 $2 200 $5,408 $2 200 $5,408 9 60 4 10 1 92 $17 102 $17 102 11 91 4 9 1 10 6 1 133 $24,710 $24,710 Subconsultants ,ii mm ^uvummoIor I r IIII hl�hl�hl�hl�hl�hl�hl�hl�hl�hl�hl�hl�hl�hl�hl�hl�hl� Holocene Drilling $3,000 $3,000 Travel and Per Diem (PD) Auto Use Laboratory Costs ggp1 1pppp1 1pppp1 1pppp1 1pppp 1 Mile 3% Fee on Subconsultants Subtotal Subconsultant Cost' ilululululululululululululu $0.67 Subtotal Per Dlem NWTPH-Gx (soil) NWTPH-Dx (soil) HVOCs, BTEX (soil) PAHs (soil) PCBs (soil) MTCA 5 Metals (soil) RCRA 8 Metals (soil) Other Direct Costs (ODCs) Sample ..... ..... .._. $70.00 Sample $75.00 Sample $140.00 Sample $200.00 Sample _.. $90.00 Sample $100.00 Sample $125.00 3% Fee on Lab Costs 11 immemen $0 $90 L..... $0 $90 $o $3,090 I $o $3,090 $0 $67 $0 $67 L1L1L1LlUlUIUIUlUlL1L1LlUlUIUIUIUIUI.. �������������������������������JJJIJIJIJIJIJIJIJIJIJIJIJIJIJIJ�[�[ 15 15 ..._a' 15 15 15.. 15 ._. .. 15.. 15 ._. 15... 15 ._ 15.. 15 ._. 1._. 1 ._. $0 $308 $0 $0 Subtotal Lab Costs $o lonnon000n000n000n000n000n000no Gloves, disposable (box) Box,,, Drum Disposal Drum Utility Locate Hour,. GPS unit (Arrow 100 w/ iPad) Day,., PID rental Day $25.00 $500.00 $100.00 $85.00 $100.00 Subtotal ODCs Subtotal Per Dlem, Lab Costs, and ODCs Grand Subtotal Grand Total $10,558 1111111111111111111 so 1 1 4 1 1 1111111111111111111111111111111111111 $308 $10,558 $1,110 $0 $11,735 I $0 $2,200 1 $20,232 I $17,102 $39,535 $39,535 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number: 23-127(a) Council Approval N/A CONTRACT FOR SERVICES Amendment No. 1 Between the City of Tukwila and Miller Hayashi, LLC. That portion of Contract No. 23-127 between the City of Tukwila and Miller Hayashi, LLC. is hereby amended as follows: Section 1 Proiect Designation: The Consultant is retained by the City to perform Architectural Design services in connection with the project titled Tukwila Public Works Maintenance & Engineering East Campus Project (Originally titled Tukwila Public Works Maintenance & Engineering Building Project). Section 2 Scope of Services: The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. Section 4 Payment: The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: Payment for the work provided by the Consultant shall be made as provided on Exhibit "A" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $4,072,362.00 (including estimated expenses) without express written modification of the Agreement signed by the City. The total amount for this amendment is $143,647. All other provisions of the contract shall remain in full force and effect. Dated this 15th day of November , 2023. CITY OF TUKWILA MILLER HAYASHI, LLC DS DocuSigned by: A-19 KAAA, f tlit 0 1 F89FE091328402... Allan Ekberg, Mayor 11/15/2023 4:01 PM PST aura Maman, Principal ATTEST/AUTHENTICATED APPROVED AS TO FORM ,—DocuSigned by: (, u' sf y (-' FLAt ,c,vhli "-88678483C8594E7... DocuSigned by: `— 5E499CA4165E452... Christy O'Flaherty, MMC, City Clerk Office of the City Attorney CA Revised December 2016 Page 1 of 1 EXHIBIT A Miller Hayashi Architects PLLC 118 N. 35th St. Suite 200 Seattle, WA 98103 206 634 0177 millerhayashi.com City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 c/o: Justine Kim, Senior Project Manager, SOJ November 2, 2023 Tukwila Maintenance and Engineering — East Campus Project Contract Amendment #01: AE Services for: Add Transportation Analysis Support, Add Cultural Resources Analysis and Support, Add Cost Estimator GCCM Reconciliation Support, Reconcile Allowance for Specialty Equipment Design Support 1.1 Transportation Analysis and Cultural Resources Analysis Support The City has requested additional services for the design team to provide Transportation Analysis Support including data collection, modeling, and preparation of a technical memorandum that describes the transportation analysis and findings to support the SEPA submittal. The City has requested additional services for the design team to provide Cultural Resources Analysis and Support including archival literature review, fieldwork, agency coordination, and a technical report for submission to USACE and SEPA responsible official. 1.2 Reconcile allowance for Specialty Equipment Design The Base Contract includes an allowance for the design and specification of specialty equipment. This amendment proposal reconciles the differential between the base contract allowance and the actual proposed cost for this design service. 1.3 Reconciled Cost Estimating Services The City has requested additional cost consulting services for review of the contractor's estimate, meetings, quantity and pricing adjustments, and a submittal of a final reconciled estimate. Compensation Summary See Attached 23-11-02 Amendment #1 - Traffic, Cultural Res, Cost Reconcile, Specialty Equip.doc Compensation Summary: Tukwila Maintenance & Engineering - East Campus Project Amendment #1 UPDATED 11/2/23 Base Contract Amend #1 Total $3,928,715 $143,647 EXHIBIT A Revised Contract Total $4,072,362 TPW Amendment #1 1.1 Traffic and Cultural Resources Consultants Subtotal markup 10% Subconsultant See attached Herrera Proposal $93,201 $8,473 $84,728 Subtotal $93,201 1.2 Facility Planning Services - Warehouse & Inventory Mgmt Design Subtotal markup 10% Subconsultant See attached FPS Proposal $57,860 $5,260 $52,600 Allowance included in Base Contract ($22,000) Subtotal $35,860 1.3 RC Cost - GCCM Cost Reconciliation See attached RC Cost Proposal Subtotal Subtotal markup 10% Subconsultant $14,586 $1,326 $13,260 $14,586 ‘HERRERA Science + Planning + Design EXHIBIT A SCOPE OF WORK TUKWILA MAINTENANCE & ENGINEERING EAST CAMPUS PROJECT On September 6, 2023, Miller Hayashi Architects authorized Herrera Environmental Consultants (Herrera) to prepare a scope of work and cost estimate to add two consultants to the project team to support the permitting process for the City of Tukwila's Maintenance & Engineering East Campus Project. The consultants will provide transportation analysis support and cultural resources analysis support for the project permitting process. Herrera will provide additional project management services to support the additional consultants. This scope of work includes a discussion of the activities, assumptions, deliverables, and a schedule associated with this project. Task 1.0 - Project Management Herrera's project manager and assistant project manager will be responsible for ongoing administration of the project, including preparing invoices and progress reports, as well as coordination of work efforts with the designated client point of contact (Laura Maman) and all subconsultants. Herrera's project manager will have phone and e-mail contact with Miller Hayashi Architects and subconsultants on an as - needed basis. Assumptions • The work performed under this scope of will happen concurrent with the existing project schedule. There will be no extension of schedule. Deliverables • Supplemental task tracking entries to the Progress reports and invoices prepared under the base agreement. November 2, 2023 231102_hec_amend_1.dooc Page 1 of 2 HERRERA EXHIBIT A SCOPE OF WORK Task 2.0 - Transportation Analysis See Exhibit A for the consultant scope of services and fee detail. Task 3.0 - Cultural Resources Analysis and Support See Exhibit B for the consultant scope of services and fee detail. Project Schedule All services will be performed within the existing project schedule as defined in the master project agreement. November 2, 2023 231102_hec_amend_1.dooc Page 2 of 2 HERRERA EXHIBIT A W W Tukwila Maint. & Engineering - East Campus Project: Supplemental Permit Support Co stime. 22-07903-001 Herrera Project No. Subconsultant o (0 CO o r 6l N %-1 cl cl 6"D cI C0EA 41) ti r CO N N 00 N CO LO rl Grand Subtotal 00 N CO Grand Total EXHIBIT A September 26, 2023 Bernie Alonzo Herrera Environmental Consultants 2200 Sixth Avenue, Suite 1100 Seattle, WA 98121 E-mailed to: balonzo@herrerainc.com 1 lip'p heffron transportation inc Subject: Consolidated Tukwila Public Works Facility Proposal for Phase 1 Transportation Analysis Support Dear Bernie, Thank you for asking Heffron Transportation to assist the project team with transportation analysis in support of the Consolidated Tukwila Public Works Facility project. We understand that the City of Tukwila (City) proposes to consolidate its public works and engineering office functions to an 11 -acre campus located between East Marginal Way S, S 112th Street, and Tukwila International Boulevard. For this Phase 1 effort, we will complete a trip generation study to estimate the proposed project's net new PM peak hour trips, including credit for the change -of -use that would be required for the T -Force - Freight -owned eastern parcel of the planned campus. We will also prepare the transportation element of the SEPA checklist for the proposed change -of -use. If, after we complete the trip generation analysis for the proposed project, the City of Tukwila requires additional traffic analysis (e.g., if the estimated net increase in trips requires off-site or site access operational analysis), we will work with you to prepare a Phase 2 scope and budget. Attachment A details our scope of work and budget estimate to provide the anticipated Phase 1 analysis. We estimate that the effort would cost approximately $11,940, including five (5) staff hours for on-call support. All work will be billed on a time -and -materials basis not to exceed this amount for the outlined scope. If work outside of the outlined scope is required, we will work with you to adjust the scope and budget as needed. If the scope of work and budget are acceptable, you may issue a standard subconsultant agreement that references this scope and budget. Please call me at (206) 527-8410 if you have any questions or need any additional information. Best Regards, Heffron Transportation, Inc. inJ Tod S. McBryan, Principal l Vice President TSM/tsm Attachment A — Scope of Work & Budget Tukwila Consolidated Public Works Fac COU - Heffron Proposal 6544 NE 6150 Street Seattle, WA 98115 206-523-3939 hefftrans.com Attachment A EXHIBIT A I 1.)1P • heffron transportation Inc Consolidated Tukwila Public Works Facility Phase 1 Transportation Analysis Support Scope of Work Task 1.1– Conduct site access counts. We will commission, perform, and compile PM peak period (3:00 to 6:00 Y.M.) site access traffic counts at two driveways—one on Tukwila International Boulevard and one on S 112th Street—serving the existing City of Tukwila Fleet and Facilities site (located at 11210 Tukwila International Boulevard). We will also perform counts at one driveway on S 112th Street that serves the T -Force Freight site (located 11231 E Marginal Way S). Task 1.2 – Determine project trip generation. We will work with the project team and City staff to document the typical operating characteristics of the planned public works and engineering functions that would be consolidated to the project site. This task assumes the project team and/or City will provide detailed programming and employment shift forecasts along with details about fleet vehicle use by time of day. We will use the site development program details and employee shift information provided by the team to create a trip generation model. We will compare the modeled results to the counts of the existing Fleet and Facilities site to ensure reasonable estimates are produced. We will document the existing PM peak hour trip generation of the T -Force Freight site so that credit for its removal can be applied. Task 1.3 – Prepare technical memorandum. We will prepare a transportation technical memorandum that describes the trip generation analysis and findings of the above tasks. We will provide a draft for internal team review before it is finalized for inclusion with the SEPA Checklist. This task assumes two rounds of review: one internal review by the project team and one review by City staff. Task 1.4 – Prepare transportation elements of SEPA Checklist. We will prepare the transportation section of the SEPA checklist for the change of use and consolidated facility proposal. Task 1.5 – Attend meetings. We have budgeted up to four (4) staff hours to participate in meetings with the team and/or City staff to support this effort; meetings are assumed to virtual (e.g., MS Teams or Zoom). This task does not include time to prepare for or attend public meetings or hearings. Task 1.6 – On-call support. This task includes five (5) hours to provide transportation planning and engineering support as requested by the project team. All work for this task will be performed on a time - and -materials basis as requested; if a greater effort is needed than originally anticipated, we will work with the project team to identify the specific additional tasks and associated costs that are needed, prior to commencing the additional work. September 26, 2023 1 1 Attachment A (cont.) Consolidated Tukwila Public Works Facility Proposal Phase 1 Transportation Analysis Support Scope of Work and Budget Estimate Budget Estimate 1 EXHIBIT A heffron transportation inc The following table presents our budget estimate by task. We estimate that the Phase 1 effort would cost approximately $11,940. All work would be billed on a time -and -materials basis not to exceed this amount for the outlined scope. If work outside of the outlined scope is required, we will work with you to adjust the scope and budget as needed. Budget Estimate: Phase 1 Transportation Analysis Support for Consolidated Tukwila Public Works Facility Project Analysis Tasks Hour Estimate by Personnel Sr Transp. Transp. Principal QC Principal PM Planner Engr III Cost Task 1.1 — Conduct site access counts 0 2 0 12 Task 1.2 — Determine project trip generation 0 8 0 6 Task 1.3 — Prepare technical memorandum 2 6 4 2 Task 1.4 — Prepare SEPA Checklist element 1 2 0 0 Task 1.5 — Attend meetings 0 4 0 0 Task 1.6 — On-call support 0 5 0 0 Total Hours 3 27 4 20 Hourly Billing Rates (2023) $280 $270 $155 $110 Total Costs $ 840 $7,290 $ 620 $2,200 $10,950 Expenses & Direct Reimbursables Traffic counts (vendor plus 10% mark-up) $990 Total Costs for all Tasks $11,940 September 26, 2023 1 2 EXHIBIT B 2801 Alaskan Way Suite 200 Seattle, WA 98121 206.789.9658 206.789.9684 City of Tukwila Public Works Maintenance & Engineering Facility East Campus SCOPE OF WORK EXHIBIT Asassoc.com Project Description The City of Tukwila Department of Public Works is proposing a project to develop a maintenance and engineering facility that will consolidate all Public Works Operation activities onto a single 10.8 acre campus. The proposed project includes a new 35,000 sf three-story Maintenance and Engineering building containing shops, offices, meeting rooms, locker rooms and support spaces; a new 5,000 sf Tool Storage Building with drive-through truck loading; and a new 2,600 sf Decant Facility. Site program elements include parking (covered and uncovered), covered spoils, covered salt/sand/gravel bins, covered brine tanks, covered equipment & parts storage, covered outdoor space for staff break area, and a variety of uncovered storage areas that support Public Works operations. Site work will include improvements to existing infrastructure and provision of new infrastructure for power, emergency generator, telecommunications, sanitary sewer, stormwaterfacilities, and water utility. New paved driveways for vehicle access are planned. Substantial shoreline restoration work is planned at the site area directly adjacent to the Duwamish River. Construction is anticipated to start in May 2025 and be completion of the entire project by November 2026. The project site is located at 11231 East Marginal Way S (King County parcel 1023049059), 11210 Tukwila International Blvd (King County parcel 0923049152), a portion of 11100 East Marginal Way S (King County parcel 1023049056), and XXX Tukwila International Blvd (King County parcel 0923049387). The project site is within 125 feet of 45KI703, a precontact fishing camp. None of the project parcels have been previously surveyed for archaeological resources. The entire project site is classified as Very High Risk: Survey Advise for precontact archaeological sites by the Washington State Department of Archaeology and Historic Preservation's Statewide Predictive Model. The project site is located within a segment of the Duwamish River known to contain several ethnographically named places. Due to the planned shoreline restoration, it is anticipated that the project will require a permit from the US Army Corps of Engineers, which will subject the project to compliance with the National Historic Preservation Act ("Section 106"). If the USACE considers the shoreline restoration integral to the overall project ("but for"), it is expected that the entire project would be subject to Section 106. However, if the USACE asserts jurisdiction over just the shoreline restoration component of the project and the project does not receive state or federal construction funding (or require other federal permits), the remainder of the project would likely be subject to compliance only with the Washington State Environmental Policy Act (SEPA). Project Tasks Task #1 — Team Meetings and Client/Agency Coordination ESA will maintain regular communication with the project team regarding progress, budget, and schedule, and coordinate with the necessary agencies and subcontractors. This task includes time for client and internal team meetings. ESA will provide monthly progress reports and invoices and for the duration of the tasks. ESA will contact Maintenance & Engineering Facility East Campus 10/5/2023 EXHIBIT A Paget affected Tribes on a technical staff to technical staff basis to solicit Tribal knowledge/concerns regarding the project area. Deliverables: • Up to 12 monthly invoices with brief progress reports. • ESA will attend up to 2 in-person meetings and/or conference calls. • Tribal technical letters via email and USPS. Assumptions: • ESA's participation in the current phase of work is expected to last up to 12 months Task #2 — Archival Literature Review ESA will conduct archival research at the Washington State Department of Archaeology and Historic Preservation (DAHP), relevant libraries and archives, within its own research library, and online repositories to identify recorded and potential cultural resources in the project study area. ESA will also review project -specific environmental and geological background information, if available from the City and its consultants. Deliverables: • Information gathered during this task will be included in the Technical Report. Assumptions: • The Study Area will be a 1.0 -mile radius of the project footprint for archaeological resources in accordance with DAHP standards. For aboveground historic resources (buildings, structures, and objects), the Study Area will include the project site and the immediately adjacent parcels. Task #3 — Fieldwork Due to widespread presence of impervious surfaces across most of the project site, traditional archaeological survey methods (i.e., surface reconnaissance and shovel probing) are not expected to be effective. ESA will employ a combination of hand -driven auger probes in unpaved portions of the shoreline restoration area, and mechanical geoprobes in paved portions of the shoreline restoration area and in locations where project ground disturbance is anticipated to be greater than 1 foot deep. This depth is derived from previous archaeological studies of adjacent parcels, which have interpreted intact native alluvium within approximately 1 foot of the ground surface in some areas. ESA, on behalf of the City, will invite tribal technical staff to observe fieldwork (with applicable PPE). ESA will conduct up to 2 days (x 2 staff) of hand-augering, and up to 3 days (x 2 staff) observing geoprobes advanced by a third -party driller. To comply with Washington State law, ESA will request a utility locate prior to any subsurface survey. Spoils will be screened through 1/4 -inch hardware mesh. Auger and geoprobe locations will be recorded using GPS. Augers will be backfilled immediately upon termination. Geoprobe cuttings will be drummed and disposed of in accordance with Washington Department of Ecology requirements. Deliverables: • Information gathered during this task will be included in the Technical Report. Maintenance & Engineering Facility East Campus 10/5/2023 EXHIBIT A page3 Assumptions: • The client will provide rights -of -entry, if needed. • ESA will provide a Project Safety Plan for field personnel. • ESA, on behalf of the City, will invite tribal technical staff to observe fieldwork (with applicable PPE). • Field schedule may be affected by field conditions such as snow, flooding, or forest fires, and driller availability. • ESA will arrange to have utilities located and marked prior to fieldwork, pursuant to RCW 19.122 "Underground Utilities," which requires notification to the Utility Notification Center as designated by the Washington Utilities and Transportation Commission, within 2-10 business days before digging. ESA assumes that the project area is readily accessible by utility locators and ESA will not need to meet locators on-site. • ESA assumes no archaeological sites, isolates, or human remains will be identified. If encountered, an amendment will be necessary to address artifact collection, analysis, and preparation of DAHP Task #4 — Technical Report ESA will summarize the findings and recommendations in a Technical Report. The report will meet the current DAHP standards for a cultural resources assessment. ESA will submit a Draft Report (Word format) for review by the City. Once all comments are received, ESA will prepare the Final Report (PDF) for submission to USACE (and SEPA responsible official, if needed). Deliverables: • One Draft Report (Word format) for review by the City. • One Final Report (PDF format) for submittal to USACE. Maintenance & Engineering Facility East Campus 10/5/2023 EXHIBIT A ESA Labor Detail and Expense Summary Employee Names 8888g N N co N 0 Y 2 a U 3 N U ry 0 0 0 v m U 0 m e 6. ggeg PROJECT COST ESTIMATE SUMMARY TABLE E E 33 2 EXHIBIT A Attachment A Cost Proposal: ESA Non -Labor Expenses Summary Reimbursable Expenses Project Supplies $ - Printing/Reproduction $ - Document and Map Reproductions (CD + Digital Photo) $ - Postage and Deliveries $ Mileage $ 197 Vehicle Rental $ Lodging $ - Airfare $ - Other Travel Related $ Third party driller $ 10,500 Subtotal Reimbursable Expenses 15% Fee on Reimbursable Expenses $ 10,697 $ 1,604 Total Reimbursable Expenses $ 12,301 ESA Equipment Usage Project Specific Equipment: Vehicles - Standard size (no off-road usage) $ Vehicles - 4x4 /Truck (light duty) $ Vehicles - 4x4 /Truck (heavy duty) $ Vehicles - ATV $ Noise Meter $ Hydroacoustic Noise Monitoring Equipment $ Electrofisher $ Field Traps $ Digital Hypsometer (Nikon) $ Backpack Sprayer $ 360 -Degree 4k Camera $ High Resolution Time -Lapse Camera $ Beach Seine $ Otter Trawl $ Wildlife Acoustics Bat Detector $ Wildlife Trail Camera $ Fiber Optic Endoscope $ Spotting Scope $ 11/1/llf #REF! Hydrologic Data Collection, Water Current, Level and Wave Measurement Equipment: ISCO 2150 Area Velocity Flow Logger $ SonTek IQ -Plus Area Velocity Flow Logger $ Logging Rain Gage $ Hand -Held Current Meter $ Surface Velocity Radar $ Wave Pressure Sensor $ Bottom -Mounted Tripod / Mooring $ Stormwater Crest Sampler $ Water Quality Equipment: Logging Turbidimeter/Water Level Recorder $ Logging Conductivity/Water Level Recorder $ Recording Conductivity Meter w/Datalogger $ Hand -Held Turbidimeter $ Niskin Water Sampler $ ISCO 6712 Portable Sampler w/ISCO 2105 Module $ Sedimentation / Geotechnical Equipment: Peat Corer $ 601b Helly -Smith Bedload Sampler $ Mini-Ponar Grab Sampler $ Guelph Permeameter $ Sludge Sampler $ Shear Strength Vane $ Boats: Small Watercraft $ 22'-25' Boat $ Houseboat Floating Laboratory $ Total Equipment Usage Costs $ 750 H:C:\Users \clockwood\Desktop \Tuwkwila ME Facility Cost 20231005 -Expense Summary (DO NOT EDIT) Facility Planning Services LLC October 11, 2023 Laura Maman, AIA, LEED AP BD+C. Principal Miller Hayashi Architects PLLC 118 N 35th Street #200 Seattle, Washington 98103 FYI—IIRIT A Re: Professional Services proposal to provide industrial planning to Miller Hayashi for the City of Tukwila Public Works - Maintenance and Engineering East Campus Project. Dear Laura, We are pleased to offer professional services in support of the City of Tukwila Public Works - Maintenance and Engineering East Campus Project. Based on our correspondence and discussions, we have developed this scope of services to deliver equipment and maintenance operations planning, addressing Schematic Design (SD), Design Development (DD), and Construction Document (CD) phases. We understand that development of SD documents is underway, and we've tailored our proposed scope of services accordingly. Facility Planning Services (FPS) will familiarize ourselves with SD progress documents along with the project Master Plan report. Proposed Scope of Services The following outline provides a recap of the scope of services offered, by design phase. FPS services include development of AutoCAD based layouts for storage equipment and shop equipment planned for the maintenance and engineering building, the tool building, and yard storage of bulk materials, poles, and snow removal equipment. We will work closely with Miller Hayashi and City of Tukwila Public Works team members to optimize layout and clearances to ensure operational efficiencies. 1. Schematic Design — a. Site Visit & Inventories - FPS will conduct site visit(s) to familiarize our team with current operations, processes, and equipment. We will review the previously developed Master Plan for the project. On-site surveys will be completed to develop inventories of current storage and handling systems, inventory levels, and shop equipment. FPS will interface with City of Tukwila operations team members to review current shops, storage systems, processes, operational objectives, and future projections. b. Drawings — FPS will review operations and schematic design level equipment layouts as developed by Miller Hayashi for signal shop, signal storage, sign storage, road maintenance equipment and storage, pesticide storage, paint storage, parts storage, covered storage, equipment warehouse, tool room, machine shop, spill response materials, erosion control supplies, parts storage for water and surface water / sewer, wash and decontamination systems, etc. 9805 NE 116th Street, #7417, Kirkland, WA 98034 206-799-5857 EXHIBIT A FPS review will include advisory comments around equipment and storage system layout, clearances, material handling aisles, etc. Schematic design review comments will address industry best practices for layout and arrangement of each shop, material storage space, material handling equipment maneuvering requirements, bulk material storage, and yard storage systems. c. Equipment List - FPS will develop and maintain the equipment list to align with the schematic design. d. Meetings — FPS will participate in meetings with City of Tukwila and Miller -Hayashi team members to `catch-up' relative to programming workshops and project objectives, growth, etc. We will participate in project meetings as needed with Miller Hayashi and City of Tukwila Public Works. 2. Design Development a. Site Visit & Inventories - FPS will conduct site visits as needed to review and confirm operations, processes, and equipment details. b. Drawings - DD level design will be provided for the maintenance and operations facilities. Recommended equipment and storage requirements will be identified. • Shop equipment will be identified for all maintenance shops including signal shop, sign shop, machine shop, wash systems, material handling equipment, etc. All equipment will be identified and confirmed as existing to be re -used vs. new equipment and systems. Equipment ID numbers will be utilized to key equipment on the floor plan to the equipment list. • Storage equipment including shelving, cabinets, drawer storage, racking, bulk materials and misc. storage requirements will be identified and confirmed as existing to be re -used vs. new storage systems. c. Specifications & Equipment List - • All equipment and storage system selections will be identified to include quantities and outline specifications to identify manufacturer, capacities, owner -contractor responsibilities, and budget. • The equipment list will be updated and detailed to include utility requirements (power, compressed air, data, plumbing, specialty services, etc.) d. Meetings — FPS will participate in project meetings as needed with Miller Hayashi and City of Tukwila Public Works. 3. Construction Documents — a. Site Visit & Inventories - FPS will conduct site visits as needed to review and confirm operations, processes, and equipment details. b. Drawings - FPS will support Miller Hayashi during construction document development. We will complete detailed equipment placement drawings for the CD phase, including design review at +/- 90%, and final 100% Bid Set Drawings. CD documents will include final floor plans including equipment footprint and dimensional placement plans. Sections and elevations will be included for storage and handling systems defining storage levels, dimensional properties, and load capacities. c. Specifications & Equipment List - FPS will provide detailed plans and specifications for planned equipment and storage systems. Specification format will be per CSI standards and coordinated with Miller Hayashi. d. Meetings - FPS will participate in project meetings as needed with Miller Hayashi and City of Tukwila Public Works. Prepared by Proposal Letter to FPS - Facility Planning Services LLC Page 2 Miller Hayashi Architecture EXHIBIT A 4. Equipment Bidding — (Not included at this time) FPS will support bidding, bid reviews, and new equipment proposals for compliance with construction documents. 5. Construction Administration Support — (Not included at this time) FPS will support construction administration for the project. Equipment submittal reviews, comments, and approvals will be completed. We will respond to contractor RFI's and general equipment coordination issues. We anticipate a final site visit for installation review, punch list and final acceptance support. Fee Estimate and Preliminary Schedule The following Lump Sum Fee Estimate is based on projected hours of involvement for each project phase. See `Attachment A' for staff hour estimates by phase and schedule. Schematic Design $8,200 Design Development $20,250 Construction Documents $22,650 Expense allowance $1,500 Total Fee Estimate $52,600 We invoice monthly, based on time and materials expended. The fee does not include expenses such as mileage and printing, which will be billed at cost + 15% handling charge. We are excited about this opportunity to support the City of Tukwila and work with Miller Hayashi Architects on this important project! Sincerely, Facility Planning Services LLC Michael Frei President Proposal Accepted: Name Title Purchase Order / Project Reference Number: Prepared by Proposal Letter to FPS - Facility Planning Services LLC Page 3 Miller Hayashi Architecture EXHIBIT A Attachment A Fee Estimate Worksheet No. Phase Activity Month/Quarter=> staff 2023 2024 2025 total hours rate/ hour fee Sept Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec 01/2 Q3/4 1 Schematic Design a Site Visit & Inventories PM 4 4 $200 $800 PE 16 16 $150 $2,400 b Drawings PM 1 1 $200 $200 PE 12 12 $150 $1,800 c Equipment List PM 1 1 $200 $200 PE 12 2 14 $150 $2,100 d Meetings PM 2 2 $200 $400 PE 2 2 $150 $300 SD Fee Sub -total $8,200 2 Design Development a Site Visit & Inventories PM 0 $200 $0 PE 4 4 $150 $600 b Drawings PM 1 1 1 3 $200 $600 PE 24 24 4 2 2 2 58 $150 $8,700 c Specifications & Equipment List PM 1 1 1 3 $200 $600 PE 24 24 4 2 2 2 58 $150 $8,700 d Meetings PM 1 1 1 3 $200 $600 PE 1 1 1 3 $150 $450 DD Fee Sub -total $20,250 3 Construction Documents a Site Visit & Inventories PM 0 $200 $0 PE 4 4 $150 $600 b Drawings PM 1 1 1 3 $200 $600 PE 32 24 4 2 2 2 66 $150 $9,900 c Specifications & Equipment List PM 1 1 1 3 $200 $600 PE 32 24 4 2 2 2 66 $150 $9,900 d Meetings PM 1 1 1 3 $200 $600 PE 1 1 1 3 $150 $450 CD Fee Sub -total $22,650 Expense allowance $1,500 Total Fee Estimate $52,600 * Staff Type: PM - Project Manager; IE - Industrial Engineer; PE - Project Engineer/CAD Prepared by FPS - Facility Planning Services LLC Proposal Letter to Page 4 Miller Hayashi Architecture R COST GROUP Proposal 95 Miller Hayashi Architects CLIENT CONTACT Laura Maman Dear Laura, DATE PROJECT EXHIBIT A September 26, 2023 Tukwila Public Works Administration Building Cost Reconciliation Please see below our proposal for providing additional cost consulting services for the Tukwila Public Works project. Our proposed services include the review of the contractor's estimate, meetings, quantity and pricing adjustments, along with submitting a reconciled estimate. This proposal assumes that the engineers who provide budgets will aid in the reconciliation of their portions. Provide cost reconciliation services at the following design stages: • Schematic Design • Design Development • Construction Documents 2.1 Cost Estimate The cost estimate will be based on the measurement of quantities from drawings and provided information and priced in accordance with these drawings, specifications and descriptions of the work. All sections will be estimated in detail based upon the information available. 2.2 Format The estimates will be presented in elemental format or that determined by the project team. 2.3 Exclusions Any design work or estimating beyond the above stated services and scope and beyond the site. 2.4 Meetings / Follow Up / Estimate Review We have assumed for this fee proposal for (2) hour of meetings, conference calls and follow up. 2.5 Project Staffing Assignment • Dan Cassady, Associate Principal (30+ Years' Experience) • Andy Cluness, Managing Partner (20+ Years' Experience) • John Perry, Senior Estimator- QA/QC (30+ Years' Experience) 3a. Basic Services Fees RC Cost Group 1 9727 COPPERTOP LOOP, SUITE 204, BAINBRIDGE ISLAND, WA 98110 1 RCCOSTGROUP.COM EXHIBIT A Our Fixed Fee for cost estimating is $13,260 for the basic services: • Schematic Estimate = $4,095 (21 Hours x $195/Hr.) o Review/Report Major Delta: 10 Hours o Conversations/Meetings: 2 Hours o Check Quantities/Pricing 2 Hours o Assisting with Engineer's Estimates — 2 Hours o Internal Estimating QA/QC- 1 Hour o Adjustments and Follow Up — 4 Hours • Design Development Estimate = $4,485 (23 Hours x $195/Hr.) o Review/Report Major Delta: 11 Hours o Conversations/Meetings: 2 Hours o Check Quantities/Pricing 3 Hours o Assisting with Engineer's Estimates — 2 Hours o Internal Estimating QA/QC- 1 Hour o Adjustments and Follow Up — 4 Hours • Construction Document Estimate = $4,680 (24 Hours x $195/Hr.) o Review/Report Major Delta: 12 Hours o Conversations/Meetings: 2 Hours o Check Quantities/Pricing 3 Hours o Assisting with Engineer's Estimates — 2 Hours o Internal Estimating QA/QC- 1 Hour o Adjustments and Follow Up — 4 Hours Direct reimbursable expenditures if appropriate will be charged in accordance with the prime agreement or Our Hourly rates for miscellaneous additional services will be billed as reimbursable at $195/Hr. Flights and Accommodations will be billed at Cost + 10%. We are not anticipating expenses for this project. 5. Payment We will invoice on completion of each phase for payment net thirty (30) days. This proposal remains open for acceptance for a period of three months after which time the writer should be consulted for verification of scope and fees. 6. Project Schedule Based on our understanding of the current schedule that if successful in our proposal we would receive the documents on the following dates for the formal submittals of our service: Documents to RC Cost Group Complete Cost Plan Per Schedule Per Schedule We look forward to the opportunity of working with you on this important project and if you have any questions regarding this proposal or the fee structure, please give us a call. Thank you. RC Cost Group PAGE 2 OF 3 EXHIBIT A Dag eado.44 Dan Cassady, Associate Principal RC Cost Group, INC. Confirmation of Agreement: This letter correctly sets out the scope and fees for services to be provided by RC Cost Group, Inc. for this project. SIGNATURE OF AUTHORIZED OFFICER TITLE OF AUTHORIZED OFFICER DATE RC Cost Group PAGE 3 OF 3 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Contract Number: 23-127 Council Approval 6/5/23 CONSULTANT AGREEMENT FOR PROJECT MANAGEMENT SERVICES THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred to as "the City", and Miller Hayashi, LLC, hereinafter referred to as "the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform Architectural Design and Planning services in connection with the project titled Tukwila Public Works Maintenance & Engineering Building Project. 2. Scope of Services. The Consultant agrees to perform the services, identified on attached AIA B101 and Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. This contract is for architectural services of the project during design phase only. 3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending December 31, 2026, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than December 31, 2026, unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "A" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $3,928,715 without express written modification of the Agreement signed by the City. At the end of each stage of the design phase, the City must approve to issue the Notice to Proceed (NTP) to start the next phase of design. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request. 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services rendered under this Agreement. 7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, only to the extent caused by intention misconduct or the negligent acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile Liability insurance shall cover all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate. Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop-gap independent contractors and personal injury and advertising injury. The City shall be named as an additional insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO endorsement form CG 20 26. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. CA revised May 2020 Page 2 4. Professional Liability with limits no less than $2,000,000 per claim and $2,000,000 policy aggregate limit. Professional Liability insurance shall be appropriate to the Consultant's profession. B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher insurance limits than the minimums shown above, the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Contractor, irrespective of whether such limits maintained by the Contractor are greater than those required by this Contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Contractor. C. Other Insurance Provision. The Consultant's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not be contributed or combined with it. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Consultant shall furnish certified copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all subcontractors' coverage. F. Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice. G. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. CA revised May 2020 Page 3 11. Discrimination Prohibited. Contractor, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence of any disability, or any other protected class status under state or federal law, in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the Consultant shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. 16. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 17. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: Laura Maman, Principal Miller Hayashi, LLC 118 N 35th St, Suite 200 Seattle, WA 98103 18. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. CA revised May 2020 Page 4 DATED this 11th day of July , 2023 CITY OF TUKWILA CONSULTANT DS A -e ,—DocuSigned by: a�.aan�tiur� \--1 F89FE091328402... Allan Ekberg, Mayor 7/11/2023 1 5:10 PM PDT By: £awca .Haman Printed Name: Laura Maman Title: Principal Attest/Authenticated: Approved as to Form: ,—DocuSigned by: (Lu' sf y `— 88678483C8594 E7... DocuSigned by: aAASI 5E499CA4165E452... City Clerk, Christy O'Flaherty Office of the City Attorney CA revised May 2020 Page 5 AI° Document B101® — 2017 Standard Form of Agreement Between Owner and Architect AGREEMENT made as of the 12th day of May in the year 2023 (In words, indicate day, month and year.) BETWEEN the Architect's client identified as the Owner: (Name, legal status, address and other information) City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 and the Architect: (Name, legal status, address and other information) Miller Hayashi, LLC 118 N 35th St, Suite 200 Seattle, WA 98103 for the following Project: (Name, location and detailed description) City of Tukwila Maintenance & Engineering Building Project 11231 E Marginal Way S Tukwila, WA 98168 The Owner and Architect agree as follows. Init. ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AIA text. This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. AIA Document B101 — 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) Init. TABLE OF ARTICLES 1 INITIAL INFORMATION 2 ARCHITECT'S RESPONSIBILITIES 3 SCOPE OF ARCHITECT'S BASIC SERVICES 4 SUPPLEMENTAL AND ADDITIONAL SERVICES 5 OWNER'S RESPONSIBILITIES 6 COST OF THE WORK 7 COPYRIGHTS AND LICENSES 8 CLAIMS AND DISPUTES 9 TERMINATION OR SUSPENSION 10 MISCELLANEOUS PROVISIONS 11 COMPENSATION 12 SPECIAL TERMS AND CONDITIONS 13 SCOPE OF THE AGREEMENT ARTICLE 1 INITIAL INFORMATION § 1.1 This Agreement is based on the Initial Information set forth in this Section 1.1. (For each item in this section, insert the information or a statement such as "not applicable" or "unknown at time of execution.') § 1.1.1 The Owner's program for the Project: (Insert the Owner's program, idents documentation that establishes the Owner's program, or state the manner in which the program will be developed.) Owner's program will be verified from existing program information through Predesign phase of work. § 1.1.2 The Project's physical characteristics: (Idents or describe pertinent information about the Project's physical characteristics, such as size; location; dimensions; geotechnical reports; site boundaries; topographic surveys; traffic and utility studies; availability of public and private utilities and services; legal description of the site, etc.) Preliminary project size is estimated at Maintenance & Engineering Building (MEB) at 35,000 SF and remaining structures/site improvements totaling approximately 100,864 SF program space based on request for proposal. Project will be located within the City of Tukwila site selection shall be completed by Owner prior to completion of predesign phase of work. Site characteristics listed above shall be provided before notice to proceed into Schematic Design. § 1.1.3 The Owner's budget for the Cost of the Work, as defined in Section 6.1: (Provide total and, if known, a line item breakdown.) Estimated budget is proposed based on typical cost per square foot. Current cost per square foot is MEB at approx. $545 per sq. ft. and other structures ranging between $100 - $340 per sq. ft., totaling a maximum allowable construction cost (MACC) of approximately $54.5M for all structures on site. AIA Document B101 — 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) § 1.1.4 The Owner's anticipated design and construction milestone dates: Init. Design phase milestone dates, if any: Commencement of Schematic Design in June of 2023 Commencement of Design Development in December of 2023 Commencement of Construction Documents in August of 2024 Site Permit and Building Permit between December of 2024 and February of 2025 Bidding Period commence in February of 2025 .2 Construction commencement date: Construction commencement: May of 2025_ .3 Substantial Completion date or dates: Fal /Winter of 2026 .4 Other milestone dates: Final completion of construction: Spring of 2027 § 1.1.5 The Owner intends the following procurement and delivery method for the Project: (Ident fy method such as competitive bid or negotiated contract, as well as any requirements for accelerated or fast-track design and construction, multiple bid packages, or phased construction.) General Contractor / Construction Manger (GCCM) in a multiple bid packages in a single phase of construction. § 1.1.6 The Owner's anticipated Sustainable Objective for the Project: (Idents and describe the Owner's Sustainable Objective for the Project, if any.) No official sustainable certification requirements. Initiatives and goals for sustainability will be discussed during design, but certification applications will be an Additional Service to this contract. § 1.1.6.1 If the Owner identifies a Sustainable Objective, the Owner and Architect shall complete and incorporate AIA Document E204TM-2017, Sustainable Projects Exhibit, into this Agreement to define the terms, conditions and services related to the Owner's Sustainable Objective. If E204-2017 is incorporated into this agreement, the Owner and Architect shall incorporate the completed E204-2017 into the agreements with the consultants and contractors performing services or Work in any way associated with the Sustainable Objective. § 1.1.7 The Owner identifies the following representative in accordance with Section 5.3: (List name, address, and other contact information.) Shiels Obletz Johnsen 1109+ 1stAve, Suite 330 Seattle, WA 98101 § 1.1.8 The persons or entities, in addition to the Owner's representative, who are required to review the Architect's submittals to the Owner are as follows: (List name, address, and other contact information.) Shiels Obletz Johnsen 1109 1stAve, Suite 330 AIA Document B101 — 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) Init. Seattle, WA 98101 § 1.1.9 The Owner shall retain the following consultants and contractors: (List name, legal status, address, and other contact information.) .1 Geotechnical Engineer GeoEngineers .2 Civil Engineer: N/A .3 Other, if any: (List any other consultants and contractors retained by the Owner.) a. Independent Commissioning Agent b. Surveyor c. Materials Testing Agent d. Hazardous Materials Consultant - NOVO e. Hazardous Abatement Contractor f. Building Envelope Consultant - Wetherholt g. Traffic Consultant § 1.1.10 The Architect identifies the following representative in accordance with Section 2.3: (List name, address, and other contact information.) § 1.1.11 The Architect shall retain the consultants identified in Sections 1.1.11.1 and 1.1.11.2: (List name, legal status, address, and other contact information.) § 1.1.11.1 Consultants retained under Basic Services: .1 Structural Engineer: PCS Structural Solutions 118 N 35th Street #200 Seattle, WA 98103 .2 Mechanical Engineer: P2S, Inc AIA Document B101 — 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) Init. 920 Fifth Ave, Suite 2300 Seattle, WA 98101 .3 Electrical Engineer: Tres West Engineers, Inc 2702 South 42nd Street, Suite 301 Tacoma, WA 98409 § 1.1.11.2 Consultants retained under Supplemental Services: Landscape Architect: Herrera Environmental Consultants Civil Engineer Cannon Cost Consulting: RC Cost Group, Inc. Acoustical Engineering: A3 Acoustics Diversity, Equity, and Inclusion Program Development Consultant: Vanir Construction Management, Inc Building Simulation Assistance for Daylighting and Integrated Design: Integrated Design Lab, University of Washington § 1.1.12 Other Initial Information on which the Agreement is based: § 1.2 The Owner and Architect may rely on the Initial Information. Both parties, however, recognize that the Initial Information may materially change and, in that event, the Owner and the Architect shall appropriately adjust the Architect's services, schedule for the Architect's services, and the Architect's compensation. The Owner shall adjust the Owner's budget for the Cost of the Work and the Owner's anticipated design and construction milestones, as necessary, to accommodate material changes in the Initial Information. § 1.3 The parties shall agree upon protocols governing the transmission and use of Instruments of Service or any other information or documentation in digital form. § 1.3.1 Any use of, or reliance on, all or a portion of a building information model without agreement to protocols governing the use of, and reliance on, the information contained in the model shall be at the using or relying party's sole risk and without liability to the other party and its contractors or consultants, the authors of, or contributors to, the building information model, and each of their agents and employees. ARTICLE 2 ARCHITECT'S RESPONSIBILITIES § 2.1 The Architect shall provide professional services as set forth in this Agreement. The Architect represents that it is properly licensed in the jurisdiction where the Project is located to provide the services required by this Agreement, or shall cause such services to be performed by appropriately licensed design professionals. § 2.2 The Architect shall perform its services consistent with the professional skill and care ordinarily provided by architects practicing in the same or similar locality under the same or similar circumstances. The Architect shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of the Project. AIA Document B101 — 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) Init. § 2.3 The Architect shall identify a representative authorized to act on behalf of the Architect with respect to the Project. § 2.4 Except with the Owner's knowledge and consent, the Architect shall not engage in any activity, or accept any employment, interest or contribution that would reasonably appear to compromise the Architect's professional judgment with respect to this Project. § 2.5 The Architect shall maintain the following insurance until termination of this Agreement. If any of the requirements set forth below are in addition to the types and limits the Architect normally maintains, the Owner shall pay the Architect as set forth in Section 11.9. § 2.5.1 Commercial General Liability with policy limits of not less than two million dollars ($ 2,000,000 ) for each occurrence and two million dollars ($ 2,000,000 ) in the aggregate for bodily injury and property damage. § 2.5.2 Automobile Liability covering vehicles owned, and non -owned vehicles used, by the Architect with policy limits of not less than one million dollars ($ 1,000,000 ) per accident for bodily injury, death of any person, and property damage arising out of the ownership, maintenance and use of those motor vehicles, along with any other statutorily required automobile coverage. § 2.5.3 The Architect may achieve the required limits and coverage for Commercial General Liability and Automobile Liability through a combination of primary and excess or umbrella liability insurance, provided such primary and excess or umbrella liability insurance policies result in the same or greater coverage as the coverages required under Sections 2.5.1 and 2.5.2, and in no event shall any excess or umbrella liability insurance provide narrower coverage than the primary policy. The excess policy shall not require the exhaustion of the underlying limits only through the actual payment by the underlying insurers. § 2.5.4 Workers' Compensation at in accordance with Washington State statute. § 2.5.5 Employers' Liability with policy limits not less than TBD ($ TBD ) each accident, TBD ($ TBD ) each employee, and TBD ($ TBD ) policy limit. § 2.5.6 Professional Liability covering negligent acts, errors and omissions in the performance of professional services with policy limits of not less than wo million dollars ($ 2,000,000 ) per claim and two million dollars ($ 2,000,000 ) in the aggregate. § 2.5.7 Additional Insured Obligations. To the fullest extent permitted by law, the Architect shall cause the primary and excess or umbrella polices for Commercial General Liability and Automobile Liability to include the Owner as an additional insured for claims caused in whole or in part by the Architect's negligent acts or omissions. The additional insured coverage shall be primary and non-contributory to any of the Owner's insurance policies and shall apply to both ongoing and completed operations. § 2.5.8 The Architect shall provide certificates of insurance to the Owner that evidence compliance with the requirements in this Section 2.5. ARTICLE 3 SCOPE OF ARCHITECT'S BASIC SERVICES § 3.1 The Architect's Basic Services consist of those described in this Article 3 and include usual and customary structural, mechanical, and electrical engineering services. Services not set forth in this Article 3 are Supplemental or Additional Services. § 3.1.1 The Architect shall manage the Architect's services, research applicable design criteria, attend Project meetings, communicate with members of the Project team, and report progress to the Owner. § 3.1.2 The Architect shall coordinate its services with those services provided by the Owner and the Owner's consultants. The Architect shall be entitled to rely on, and shall not be responsible for, the accuracy, completeness, and timeliness of, services and information furnished by the Owner and the Owner's consultants. The Architect shall provide prompt written notice to the Owner if the Architect becomes aware of any error, omission, or inconsistency in such services or information. AIA Document B101 — 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) Init. § 3.1.3 As soon as practicable after the date of this Agreement, the Architect shall submit for the Owner's approval a schedule for the performance of the Architect's services. The schedule initially shall include anticipated dates for the commencement of construction and for Substantial Completion of the Work as set forth in the Initial Information. The schedule shall include allowances for periods of time required for the Owner's review, for the performance of the Owner's consultants, and for approval of submissions by authorities having jurisdiction over the Project. Once approved by the Owner, time limits established by the schedule shall not, except for reasonable cause, be exceeded by the Architect or Owner. With the Owner's approval, the Architect shall adjust the schedule, if necessary, as the Project proceeds until the commencement of construction. § 3.1.4 The Architect shall not be responsible for an Owner's directive or substitution, or for the Owner's acceptance of non -conforming Work, made or given without the Architect's written approval. § 3.1.5 The Architect shall contact governmental authorities required to approve the Construction Documents and entities providing utility services to the Project. The Architect shall respond to applicable design requirements imposed by those authorities and entities. § 3.1.6 The Architect shall assist the Owner in connection with the Owner's responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project. § 3.1.7 At the end of each stage of the design phase, the Owner must approve and issue another Notice to Proceed for the Architect to start the new phase/stage of design. § 3.2 Schematic Design Phase Services § 3.2.1 The Architect shall review the program and other information furnished by the Owner, and shall review laws, codes, and regulations applicable to the Architect's services. § 3.2.2 The Architect shall prepare a preliminary evaluation of the Owner's program, schedule, budget for the Cost of the Work, Project site, the proposed procurement and delivery method, and other Initial Information, each in terms of the other, to ascertain the requirements of the Project. The Architect shall notify the Owner of (1) any inconsistencies discovered in the information, and (2) other information or consulting services that may be reasonably needed for the Project. § 3.2.3 The Architect shall present its preliminary evaluation to the Owner and shall discuss with the Owner alternative approaches to design and construction of the Project. The Architect shall reach an understanding with the Owner regarding the requirements of the Project. § 3.2.4 Based on the Project requirements agreed upon with the Owner, the Architect shall prepare and present, for the Owner's approval, a preliminary design illustrating the scale and relationship of the Project components. § 3.2.5 Based on the Owner's approval of the preliminary design, the Architect shall prepare Schematic Design Documents for the Owner's approval. The Schematic Design Documents shall consist of drawings and other documents including a site plan, if appropriate, and preliminary building plans, sections and elevations; and may include some combination of study models, perspective sketches, or digital representations. Preliminary selections of major building systems and construction materials shall be noted on the drawings or described in writing. § 3.2.5.1 The Architect shall consider sustainable design alternatives, such as material choices and building orientation, together with other considerations based on program and aesthetics, in developing a design that is consistent with the Owner's program, schedule and budget for the Cost of the Work. The Owner may obtain more advanced sustainable design services as a Supplemental Service under Section 4.1.1. § 3.2.5.2 The Architect shall consider the value of alternative materials, building systems and equipment, together with other considerations based on program and aesthetics, in developing a design for the Project that is consistent with the Owner's program, schedule, and budget for the Cost of the Work. § 3.2.6 The Architect shall submit to the Owner an estimate of the Cost of the Work prepared in accordance with Section 6.3. AIA Document B101 — 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) Init. § 3.2.7 The Architect shall submit the Schematic Design Documents to the Owner, and request the Owner's approval. § 3.3 Design Development Phase Services § 3.3.1 Based on the Owner's approval of the Schematic Design Documents, and on the Owner's authorization of any adjustments in the Project requirements and the budget for the Cost of the Work, the Architect shall prepare Design Development Documents for the Owner's approval. The Design Development Documents shall illustrate and describe the development of the approved Schematic Design Documents and shall consist of drawings and other documents including plans, sections, elevations, typical construction details, and diagrammatic layouts of building systems to fix and describe the size and character of the Project as to architectural, structural, mechanical and electrical systems, and other appropriate elements. The Design Development Documents shall also include outline specifications that identify major materials and systems and establish, in general, their quality levels. § 3.3.2 The Architect shall update the estimate of the Cost of the Work prepared in accordance with Section 6.3. § 3.3.3 The Architect shall submit the Design Development Documents to the Owner, advise the Owner of any adjustments to the estimate of the Cost of the Work, and request the Owner's approval. § 3.4 Construction Documents Phase Services § 3.4.1 Based on the Owner's approval of the Design Development Documents, and on the Owner's authorization of any adjustments in the Project requirements and the budget for the Cost of the Work, the Architect shall prepare Construction Documents for the Owner's approval. The Construction Documents shall illustrate and describe the further development of the approved Design Development Documents and shall consist of Drawings and Specifications setting forth in detail the quality levels and performance criteria of materials and systems and other requirements for the construction of the Work. The Owner and Architect acknowledge that, in order to perform the Work, the Contractor will provide additional information, including Shop Drawings, Product Data, Samples and other similar submittals, which the Architect shall review in accordance with Section 3.6.4. § 3.4.2 The Architect shall incorporate the design requirements of governmental authorities having jurisdiction over the Project into the Construction Documents. § 3.4.3 During the development of the Construction Documents, the Architect shall assist the Owner in the development and preparation of (1) procurement information that describes the time, place, and conditions of bidding, including bidding or proposal forms; (2) the form of agreement between the Owner and Contractor; and (3) the Conditions of the Contract for Construction (General, Supplementary and other Conditions). The Architect shall also compile a project manual that includes the Conditions of the Contract for Construction and Specifications, and may include bidding requirements and sample forms. § 3.4.4 The Architect shall review and provide written comment to the construction cost estimate produced by the Architect's estimating consultant or GCCM, including scope of work missing from the estimate. The Architect shall provide written concurrence that the estimate reflects the construction documents produced by the Architect. The Architect shall have seven (7) days to review and provide comments to the estimate from the date the estimate is received. This scope also applies to intermediate construction document submittals. § 3.4.5 The Architect shall submit the Construction Documents, along with a written statement that the Owner's design development comments have been incorporated into this submittal, to the Owner, take any action required under Section 6.5, and request the Owner's approval. § 3.5 Procurement Phase Services § 3.5.1 General The Architect shall assist the Owner in establishing a list of prospective contractors. Following the Owner's approval of the Construction Documents, the Architect shall assist the Owner in (1) obtaining either competitive bids or negotiated proposals; (2) confirming responsiveness of bids or proposals; (3) determining the successful bid or proposal, if any; and, (4) awarding and preparing contracts for construction. § 3.5.2 Competitive Bidding § 3.5.2.1 Bidding Documents shall consist of bidding requirements and proposed Contract Documents. AIA Document B101 — 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) Init. § 3.5.2.2 The Architect shall assist the Owner in bidding the Project by: .1 facilitating the distribution of Bidding Documents to prospective bidders; .2 organizing and conducting a pre-bid conference for prospective bidders; .3 preparing responses to questions from prospective bidders and providing clarifications and interpretations of the Bidding Documents to the prospective bidders in the form of addenda; and, .4 organizing and conducting the opening of the bids, and subsequently documenting and distributing the bidding results, as directed by the Owner. § 3.5.2.3 If the Bidding Documents permit substitutions, upon the Owner's written authorization, the Architect shall, as an Additional Service, consider requests for substitutions and prepare and distribute addenda identifying approved substitutions to all prospective bidders. § 3.5.3 Negotiated Proposals § 3.5.3.1 Proposal Documents shall consist of proposal requirements and proposed Contract Documents. § 3.5.3.2 The Architect shall assist the Owner in obtaining proposals by: .1 facilitating the distribution of Proposal Documents for distribution to prospective contractors and requesting their return upon completion of the negotiation process; .2 organizing and participating in selection interviews with prospective contractors; .3 preparing responses to questions from prospective contractors and providing clarifications and interpretations of the Proposal Documents to the prospective contractors in the form of addenda; and, .4 participating in negotiations with prospective contractors, and subsequently preparing a summary report of the negotiation results, as directed by the Owner. § 3.5.3.3 If the Proposal Documents permit substitutions, upon the Owner's written authorization, the Architect shall, as an Additional Service, consider requests for substitutions and prepare and distribute addenda identifying approved substitutions to all prospective contractors. § 3.6 Construction Phase Services § 3.6.1 General § 3.6.1.1 The Architect shall provide administration of the Contract between the Owner and the Contractor as set forth below and in AIA Document A201Tm-2017, General Conditions of the Contract for Construction. If the Owner and Contractor modify AIA Document A201-2017, those modifications shall not affect the Architect's services under this Agreement unless the Owner and the Architect amend this Agreement. § 3.6.1.2 The Architect shall advise and consult with the Owner during the Construction Phase Services. The Architect shall have authority to act on behalf of the Owner only to the extent provided in this Agreement. The Architect shall not have control over, charge of, or responsibility for the construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, nor shall the Architect be responsible for the Contractor's failure to perform the Work in accordance with the requirements of the Contract Documents. The Architect shall be responsible for the Architect's negligent acts or omissions, but shall not have control over or charge of, and shall not be responsible for, acts or omissions of the Contractor or of any other persons or entities performing portions of the Work. § 3.6.1.3 Subject to Section 4.2 and except as provided in Section 3.6.6.5, the Architect's responsibility to provide Construction Phase Services commences with the award of the Contract for Construction and terminates on the date the Architect issues the final Certificate for Payment. § 3.6.2 Evaluations of the Work § 3.6.2.1 The Architect shall visit the site at intervals appropriate to the stage of construction, or as otherwise required in Section 4.2.3, to become generally familiar with the progress and quality of the portion of the Work completed, and to determine, in general, if the Work observed is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Contract Documents. However, the Architect shall not be required to make exhaustive or continuous on-site observations or inspections to check the quality or quantity of the Work. On the basis of the site visits, the Architect shall keep the Owner reasonably informed about the progress and quality of the portion of the Work completed, and promptly report to the Owner (1) known deviations from the Contract Documents, (2) AIA Document B101 — 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) Init. known deviations from the most recent construction schedule submitted by the Contractor, and (3) defects and deficiencies observed in the Work. § 3.6.2.2 The Architect will consult with the Owner and make recommendations about the advisability of rejecting Work that does not conform to the Contract Documents. Whenever the Architect considers it necessary or advisable, the Architect shall have the authority to require inspection or testing of the Work in accordance with the provisions of the Contract Documents, whether or not the Work is fabricated, installed or completed. However, neither this authority of the Architect nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Architect to the Contractor, Subcontractors, suppliers, their agents or employees, or other persons or entities performing portions of the Work. § 3.6.2.3 The Architect shall interpret and decide matters concerning performance under, and requirements of, the Contract Documents on written request of either the Owner or Contractor. The Architect's response to such requests shall be made in writing within any time limits agreed upon or otherwise with reasonable promptness. § 3.6.2.4 Interpretations and decisions of the Architect shall be consistent with the intent of, and reasonably inferable from, the Contract Documents and shall be in writing or in the form of drawings. When making such interpretations and decisions, the Architect shall endeavor to secure faithful performance by both Owner and Contractor, shall not show partiality to either, and shall not be liable for results of interpretations or decisions rendered in good faith. The Architect's decisions on matters relating to aesthetic effect shall be final if consistent with the intent expressed in the Contract Documents. § 3.6.2.5 Unless the Owner and Contractor designate another person to serve as an Initial Decision Maker, as that term is defined in AIA Document A201-2017, the Architect shall render initial decisions on Claims between the Owner and Contractor as provided in the Contract Documents. § 3.6.3 Certificates for Payment to Contractor § 3.6.3.1 The Architect shall review and certify the amounts due the Contractor and shall issue certificates in such amounts. The Architect's certification for payment shall constitute a representation to the Owner, based on the Architect's evaluation of the Work as provided in Section 3.6.2 and on the data comprising the Contractor's Application for Payment, that, to the best of the Architect's knowledge, information and belief, the Work has progressed to the point indicated, the quality of the Work is in accordance with the Contract Documents, and that the Contractor is entitled to payment in the amount certified. The foregoing representations are subject to (1) an evaluation of the Work for conformance with the Contract Documents upon Substantial Completion, (2) results of subsequent tests and inspections, (3) correction of minor deviations from the Contract Documents prior to completion, and (4) specific qualifications expressed by the Architect. § 3.6.3.2 The issuance of a Certificate for Payment shall not be a representation that the Architect has (1) made exhaustive or continuous on-site observations or inspections to check the quality or quantity of the Work, (2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and suppliers and other data requested by the Owner to substantiate the Contractor's right to payment, or (4) ascertained how or for what purpose the Contractor has used money previously paid on account of the Contract Sum. § 3.6.3.3 The Architect shall maintain a record of the Applications and Certificates for Payment. § 3.6.4 Submittals § 3.6.4.1 The Architect shall review the Contractor's submittal schedule and shall not unreasonably delay or withhold approval of the schedule. The Architect's action in reviewing submittals shall be taken in accordance with the approved submittal schedule or, in the absence of an approved submittal schedule, with reasonable promptness while allowing sufficient time, in the Architect's professional judgment, to permit adequate review. § 3.6.4.2 The Architect shall review and note any corrections required, and take other appropriate action upon, the Contractor's submittals such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. Review of such submittals is not for the purpose of determining the accuracy and completeness of other information such as dimensions, quantities, and installation or performance of equipment or systems, which are the Contractor's AIA Document B101 — 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) Init. responsibility. The Architect's review shall not constitute review of or approval of safety precautions or construction means, methods, techniques, sequences or procedures. The Architect's review of a specific item shall not indicate approval of an assembly of which the item is a component. § 3.6.4.3 If the Contract Documents specifically require the Contractor to provide professional design services or certifications by a design professional related to systems, materials, or equipment, the Architect shall specify the appropriate performance and design criteria that such services must satisfy. The Architect shall review and take appropriate action on Shop Drawings and other submittals related to the Work designed or certified by the Contractor's design professional, provided the submittals bear such professional's seal and signature when submitted to the Architect. The Architect's review shall be for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. The Architect shall be entitled to rely upon, and shall not be responsible for, the adequacy and accuracy of the services, certifications, and approvals performed or provided by such design professionals. § 3.6.4.4 Subject to Section 4.2, the Architect shall review and respond to requests for information about the Contract Documents. The Architect shall set forth, in the Contract Documents, the requirements for requests for information. Requests for information shall include, at a minimum, a detailed written statement that indicates the specific Drawings or Specifications in need of clarification and the nature of the clarification requested. The Architect's response to such requests shall be made in writing within any time limits agreed upon, or otherwise with reasonable promptness. If appropriate, the Architect shall prepare and issue supplemental Drawings and Specifications in response to the requests for information. § 3.6.4.5 The Architect shall maintain a record of submittals and copies of submittals supplied by the Contractor in accordance with the requirements of the Contract Documents. § 3.6.5 Changes in the Work § 3.6.5.1 The Architect may order minor changes in the Work that are consistent with the intent of the Contract Documents and do not involve an adjustment in the Contract Sum or an extension of the Contract Time. Subject to Section 4.2, the Architect shall prepare Change Orders and Construction Change Directives for the Owner's approval and execution in accordance with the Contract Documents. § 3.6.5.2 The Architect shall maintain records relative to changes in the Work. § 3.6.6 Project Completion § 3.6.6.1 The Architect shall: .1 conduct inspections to determine the date or dates of Substantial Completion and the date of final completion; .2 issue Certificates of Substantial Completion; .3 forward to the Owner, for the Owner's review and records, written warranties and related documents required by the Contract Documents and received from the Contractor; and, .4 issue a final Certificate for Payment based upon a final inspection indicating that, to the best of the Architect's knowledge, information, and belief, the Work complies with the requirements of the Contract Documents. § 3.6.6.2 The Architect's inspections shall be conducted with the Owner to check conformance of the Work with the requirements of the Contract Documents and to verify the accuracy and completeness of the list submitted by the Contractor of Work to be completed or corrected. § 3.6.6.3 When Substantial Completion has been achieved, the Architect shall inform the Owner about the balance of the Contract Sum remaining to be paid the Contractor, including the amount to be retained from the Contract Sum, if any, for final completion or correction of the Work. § 3.6.6.4 The Architect shall forward to the Owner the following information received from the Contractor: (1) consent of surety or sureties, if any, to reduction in or partial release of retainage or the making of final payment; (2) affidavits, receipts, releases and waivers of liens, or bonds indemnifying the Owner against liens; and (3) any other documentation required of the Contractor under the Contract Documents. AIA Document B101 — 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) Init. § 3.6.6.5 Upon request of the Owner, and prior to the expiration of one year from the date of Substantial Completion, the Architect shall, without additional compensation, conduct a meeting with the Owner to review the facility operations and performance. ARTICLE 4 SUPPLEMENTAL AND ADDITIONAL SERVICES § 4.1 Supplemental Services § 4.1.1 The services listed below are not included in Basic Services but may be required for the Project. The Architect shall provide the listed Supplemental Services only if specifically designated in the table below as the Architect's responsibility, and the Owner shall compensate the Architect as provided in Section 11.2. Unless otherwise specifically addressed in this Agreement, if neither the Owner nor the Architect is designated, the parties agree that the listed Supplemental Service is not being provided for the Project. (Designate the Architect's Supplemental Services and the Owner's Supplemental Services required for the Project by indicating whether the Architect or Owner shall be responsible for providing the identified Supplemental Service. Insert a description of the Supplemental Services in Section 4.1.2 below or attach the description of services as an exhibit to this Agreement.) Supplemental Services Responsibility (Architect, Owner, or not provided) § 4.1.1.1 Programming Architect § 4.1.1.2 Multiple preliminary designs Architect § 4.1.1.3 § 4.1.1.4 Existing facilities surveys Not Provided § 4.1.1.5 Site evaluation and planning Architect § 4.1.1.6 Building Information Model management responsibilities during the design phase Architect § 4.1.1.7 Development of Building Information Models for post construction use for record set Architect § 4.1.1.8 Civil engineering Architect § 4.1.1.9 Landscape design Architect § 4.1.1.10 Architectural interior design Architect § 4.1.1.11 Value analysis Architect § 4.1.1.12 Detailed cost estimating beyond that required in Section 6.3 Architect § 4.1.1.13 On-site project representation Not Provided § 4.1.1.14 Conformed documents for construction Architect § 4.1.1.15 As -designed record drawings Architect § 4.1.1.16 As -constructed record drawings Architect § 4.1.1.17 Post -occupancy evaluation Not Provided § 4.1.1.18 Facility support services Owner § 4.1.1.19 Tenant -related services Owner § 4.1.1.20 Architect's coordination with the Owner's consultants Architect § 4.1.1.21 Telecommunications/data design Architect § 4.1.1.22 Security system evaluation and planning Architect § 4.1.1.23 Commissioning Owner § 4.1.1.24 Sustainable Project Services pursuant to Section 4.1.3 Certification Not Provided Identify optional sustainable features for Owner decision § 4.1.1.25 Fast-track design services Not Provided § 4.1.1.26 Multiple bid packages Not Provided AIA Document B101 — 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) Init. Supplemental Services Responsibility (Architect, Owner, or not provided) § 4.1.1.27 Historic preservation Not Provided § 4.1.1.28 Furniture, furnishings, and equipment design Architect § 4.1.1.29 Other services provided by specialty Consultants TBD § 4.1.1.30 Other Supplemental Services TBD § 4.1.2 Description of Supplemental Services § 4.1.2.1 A description of each Supplemental Service identified in Section 4.1.1 as the Architect's responsibility is provided below. (Describe in detail the Architect's Supplemental Services identified in Section 4.1.1 or, if set forth in an exhibit, identify the exhibit. The AIA publishes a number of Standard Form of Architect's Services documents that can be included as an exhibit to describe the Architect's Supplemental Services.) 4.1.1.1 Programming and Pre -Design Service — Refer to AIA B202 4.1.1.5 Site evaluation and planning — Refer to AIA B202 4.1.1.6 BIM — Included in Basic Services 4.1.1.7 BIM models provided as part of the record drawings 4.1.1.8 Civil Engineering Consultant; on site & off site grading plans, utilities and services — Please see Exhibit A with cost breakdown 4.1.1.9 Landscape design — Please see Exhibit A with cost breakdown 4.1.1.10 Architectural Interior Design — Included in Basic Services, Excluding Interior Furnishings, FF&E 4.1.1.11 Value Analysis — Life Cycle Cost Analysis of Mechanical, Plumbing, and Structural Systems — Please see Exhibit A with cost breakdown 4.1.1.12 Detailed Cost Estimating — 3rd party cost consulting at SD, DD and DD reconciliation phases — Please see Exhibit A with cost breakdown 4.1.1.13 On-site project representation — Basic Services includes Bi -monthly A/E project representation, supplemental services would result in weekly — Not provided 4.1.1.13 Conformed documents for construction — Included in Basic Services 4.1.1.15 As -designed record drawings — Included in Basic Services 4.1.1.16 As -constructed record drawings — Please see Exhibit A with cost breakdown 4.1.1.17 Post -occupancy evaluation — Not provided 4.1.1.20 Architect's coordination with Owner's consultants — Included in Basic Services 4.1.1.21 Telecommunications/data design 4.1.1.22 Security system evaluation and planning — including access control, CCTV, duress systems and detention equipment — Please see Exhibit A with cost breakdown 4.1.1.23 Commissioning — A/E participation in commissioning program managed by others — Owner Responsibility AIA Document B101 — 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) Init. 4.1.1.24 Sustainable Project Services — LEED or WELL Building Certification Not Provided, Design strategies Included in Basic Services 4.1.1.28 Furniture, furnishings, and equipment design — Interior Furnishings, FF&E, U.S. Communities Program, design & purchasing schedule only — purchasing and installation management by Owner — Please see Exhibit A with cost breakdown 4.1.1.29 Other services provided by specialty consultants Acoustics — Please see Exhibit A with cost breakdown Building Enclosure — Provided by Owner Hazardous materials assessment, testing and abatement — Provided by Owner LEED &/or WELL Building Certification — Provided by Owner 4.1.1.30 Other Supplemental Services GCCM Coordination Services — Provided by Owner § 4.1.2.2 A description of each Supplemental Service identified in Section 4.1.1 as the Owner's responsibility is provided below. (Describe in detail the Owner's Supplemental Services identified in Section 4.1.1 or, ifset forth in an exhibit, idents the exhibit.) § 4.1.3 If the Owner identified a Sustainable Objective in Article 1, the Architect shall provide, as a Supplemental Service, the Sustainability Services required in AIA Document E204Tm-2017, Sustainable Projects Exhibit, attached to this Agreement. The Owner shall compensate the Architect as provided in Section 11.2. § 4.2 Architect's Additional Services The Architect may provide Additional Services after execution of this Agreement without invalidating the Agreement. Except for services required due to the fault of the Architect, any Additional Services provided in accordance with this Section 4.2 shall entitle the Architect to compensation pursuant to Section 11.3 and an appropriate adjustment in the Architect's schedule. § 4.2.1 Upon recognizing the need to perform the following Additional Services, the Architect shall notify the Owner with reasonable promptness and explain the facts and circumstances giving rise to the need. The Architect shall not proceed to provide the following Additional Services until the Architect receives the Owner's written authorization: .1 Services necessitated by a change in the Initial Information, previous instructions or approvals given by the Owner, or a material change in the Project including size, quality, complexity, the Owner's schedule or budget for Cost of the Work, or procurement or delivery method; .2 Services necessitated by the enactment or revision of codes, laws, or regulations, including changing or editing previously prepared Instruments of Service; .3 Changing or editing previously prepared Instruments of Service necessitated by official interpretations of applicable codes, laws or regulations that are either (a) contrary to specific interpretations by the applicable authorities having jurisdiction made prior to the issuance of the building permit, or (b) contrary to requirements of the Instruments of Service when those Instruments of Service were prepared in accordance with the applicable standard of care; .4 Services necessitated by decisions of the Owner not rendered in a timely manner or any other failure of performance on the part of the Owner or the Owner's consultants or contractors; .5 Preparing digital models or other design documentation for transmission to the Owner's consultants and contractors, or to other Owner -authorized recipients; .6 Preparation of design and documentation for alternate bid or proposal requests proposed by the Owner; AIA Document B101 — 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) .7 Preparation for, and attendance at, a public presentation, meeting or hearing; .8 Preparation for, and attendance at, a dispute resolution proceeding or legal proceeding, except where the Architect is party thereto; Evaluation of the qualifications of entities providing bids or proposals; 0 Consultation concerning replacement of Work resulting from fire or other cause during construction; or, .11 Assistance to the Initial Decision Maker, if other than the Architect Init. § 4.2.2 To avoid delay in the Construction Phase, the Architect shall provide the following Additional Services, notify the Owner with reasonable promptness, and explain the facts and circumstances giving rise to the need. If, upon receipt of the Architect's notice, the Owner determines that all or parts of the services are not required, the Owner shall give prompt written notice to the Architect of the Owner's determination. The Owner shall compensate the Architect for the services provided prior to the Architect's receipt of the Owner's notice. .1 Reviewing a Contractor's submittal out of sequence from the submittal schedule approved by the Architect; .2 Responding to the Contractor's requests for information that are not prepared in accordance with the Contract Documents or where such information is available to the Contractor from a careful study and comparison of the Contract Documents, field conditions, other Owner -provided information, Contractor -prepared coordination drawings, or prior Project correspondence or documentation; .3 Preparing Change Orders and Construction Change Directives that require evaluation of Contractor's proposals and supporting data, or the preparation or revision of Instruments of Service; .4 Evaluating an extensive number of Claims as the Initial Decision Maker; or, .5 Evaluating substitutions proposed by the Owner or Contractor and making subsequent revisions to Instruments of Service resulting therefrom. § 4.2.3 The Architect shall provide Construction Phase Services exceeding the limits set forth below as Additional Services. When the limits below are reached, the Architect shall notify the Owner: .1 Two (2 ) reviews of each Shop Drawing, Product Data item, sample and similar submittals of the Contractor .2 Seventy (70 ) visits to the site by the Architect during construction .3 Two (2 ) inspections for any portion of the Work to determine whether such portion of the Work is substantially complete in accordance with the requirements of the Contract Documents .4 One (1 ) inspections for any portion of the Work to determine final completion. § 4.2.4 Except for services required under Section 3.6.6.5 and those services that do not exceed the limits set forth in Section 4.2.3, Construction Phase Services provided more than 60 days after (1) the date of Substantial Completion of the Work or (2) the initial date of Substantial Completion identified in the agreement between the Owner and Contractor, whichever is earlier, shall be compensated as Additional Services to the extent the Architect incurs additional cost in providing those Construction Phase Services. § 4.2.5 If the services covered by this Agreement have not been completed within forty-four (44 + ) months of the date of this Agreement, through no fault of the Architect, extension of the Architect's services beyond that time shall be compensated as Additional Services. ARTICLE 5 OWNER'S RESPONSIBILITIES § 5.1 Unless otherwise provided for under this Agreement, the Owner shall provide information in a timely manner regarding requirements for and limitations on the Project, including a written program, which shall set forth the Owner's objectives; schedule; constraints and criteria, including space requirements and relationships; flexibility; expandability; special equipment; systems; and site requirements. § 5.2 The Owner shall establish the Owner's budget for the Project, including (1) the budget for the Cost of the Work as defined in Section 6.1; (2) the Owner's other costs; and, (3) reasonable contingencies related to all of these costs. The Owner shall update the Owner's budget for the Project as necessary throughout the duration of the Project until final completion. If the Owner significantly increases or decreases the Owner's budget for the Cost of the Work, the Owner shall notify the Architect. The Owner and the Architect shall thereafter agree to a corresponding change in the Project's scope and quality. AIA Document B101 — 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) Init. § 5.3 The Owner shall identify a representative authorized to act on the Owner's behalf with respect to the Project. The Owner shall render decisions and approve the Architect's submittals in a timely manner in order to avoid unreasonable delay in the orderly and sequential progress of the Architect's services. § 5.4 The Owner shall furnish surveys to describe physical characteristics, legal limitations and utility locations for the site of the Project, and a written legal description of the site. The surveys and legal information shall include, as applicable, grades and lines of streets, alleys, pavements and adjoining property and structures; designated wetlands; adjacent drainage; rights-of-way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries and contours of the site; locations, dimensions, and other necessary data with respect to existing buildings, other improvements and trees; and information concerning available utility services and lines, both public and private, above and below grade, including inverts and depths. All the information on the survey shall be referenced to a Project benchmark § 5.5 The Owner shall furnish services of geotechnical engineers, which may include test borings, test pits, determinations of soil bearing values, percolation tests, evaluations of hazardous materials, seismic evaluation, ground corrosion tests and resistivity tests, including necessary operations for anticipating subsoil conditions, with written reports and appropriate recommendations. § 5.6 The Owner shall provide the Supplemental Services designated as the Owner's responsibility in Section 4.1.1. § 5.7 If the Owner identified a Sustainable Objective in Article 1, the Owner shall fulfill its responsibilities as required in AIA Document E204TM_2017, Sustainable Projects Exhibit, attached to this Agreement. § 5.8 The Owner shall coordinate the services of its own consultants with those services provided by the Architect. Upon the Architect's request, the Owner shall furnish copies of the scope of services in the contracts between the Owner and the Owner's consultants. The Owner shall furnish the services of consultants other than those designated as the responsibility of the Architect in this Agreement, or authorize the Architect to furnish them as an Additional Service, when the Architect requests such services and demonstrates that they are reasonably required by the scope of the Project. The Owner shall require that its consultants and contractors maintain insurance, including professional liability insurance, as appropriate to the services or work provided. § 5.9 The Owner shall furnish tests, inspections and reports required by law or the Contract Documents, such as structural, mechanical, and chemical tests, tests for air and water pollution, and tests for hazardous materials. § 5.10 The Owner shall furnish all legal, insurance and accounting services, including auditing services, that may be reasonably necessary at any time for the Project to meet the Owner's needs and interests. § 5.11 The Owner shall provide prompt written notice to the Architect if the Owner becomes aware of any fault or defect in the Project, including errors, omissions or inconsistencies in the Architect's Instruments of Service. § 5.12 The Owner shall include the Architect in all communications with the Contractor that relate to or affect the Architect's services or professional responsibilities. The Owner shall promptly notify the Architect of the substance of any direct communications between the Owner and the Contractor otherwise relating to the Project. Communications by and with the Architect's consultants shall be through the Architect. § 5.13 Before executing the Contract for Construction, the Owner shall coordinate the Architect's duties and responsibilities set forth in the Contract for Construction with the Architect's services set forth in this Agreement. The Owner shall provide the Architect a copy of the executed agreement between the Owner and Contractor, including the General Conditions of the Contract for Construction. § 5.14 The Owner shall provide the Architect access to the Project site prior to commencement of the Work and shall obligate the Contractor to provide the Architect access to the Work wherever it is in preparation or progress. § 5.15 Within 15 days after receipt of a written request from the Architect, the Owner shall furnish the requested information as necessary and relevant for the Architect to evaluate, give notice of, or enforce lien rights. AIA Document B101 — 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) Init. ARTICLE 6 COST OF THE WORK § 6.1 For purposes of this Agreement, the Cost of the Work shall be the total cost to the Owner to construct all elements of the Project designed or specified by the Architect and shall include contractors' general conditions costs, overhead and profit. The Cost of the Work also includes the reasonable value of labor, materials, and equipment, donated to, or otherwise furnished by, the Owner. The Cost of the Work does not include the compensation of the Architect; the costs of the land, rights-of-way, financing, or contingencies for changes in the Work; or other costs that are the responsibility of the Owner. § 6.2 The Owner's budget for the Cost of the Work is provided in Initial Information, and shall be adjusted throughout the Project as required under Sections 5.2, 6.4 and 6.5. Evaluations of the Owner's budget for the Cost of the Work, and the preliminary estimate of the Cost of the Work and updated estimates of the Cost of the Work, prepared by the Architect, represent the Architect's judgment as a design professional. It is recognized, however, that neither the Architect nor the Owner has control over the cost of labor, materials, or equipment; the Contractor's methods of determining bid prices; or competitive bidding, market, or negotiating conditions. Accordingly, the Architect cannot and does not warrant or represent that bids or negotiated prices will not vary from the Owner's budget for the Cost of the Work, or from any estimate of the Cost of the Work, or evaluation, prepared or agreed to by the Architect. § 6.3 In preparing estimates of the Cost of Work, the Architect shall be permitted to include contingencies for design, bidding, and price escalation; to determine what materials, equipment, component systems, and types of construction are to be included in the Contract Documents; to recommend reasonable adjustments in the program and scope of the Project; and to include design alternates as may be necessary to adjust the estimated Cost of the Work to meet the Owner's budget. The Architect's estimate of the Cost of the Work shall be based on current area, volume or similar conceptual estimating techniques. If the Owner requires a detailed estimate of the Cost of the Work, the Architect shall provide such an estimate, if identified as the Architect's responsibility in Section 4.1.1, as a Supplemental Service. § 6.4 If, through no fault of the Architect, the Procurement Phase has not commenced within 90 days after the Architect submits the Construction Documents to the Owner, the Owner's budget for the Cost of the Work shall be adjusted to reflect changes in the general level of prices in the applicable construction market. § 6.5 If at any time the Architect's estimate of the Cost of the Work exceeds the Owner's budget for the Cost of the Work, the Architect shall make appropriate recommendations to the Owner to adjust the Project's size, quality, or budget for the Cost of the Work, and the Owner shall cooperate with the Architect in making such adjustments. § 6.6 If the Owner's budget for the Cost of the Work at the conclusion of the Construction Documents Phase Services is exceeded by the lowest bona fide bid or negotiated proposal, the Owner shall .1 give written approval of an increase in the budget for the Cost of the Work; .2 authorize rebidding or renegotiating of the Project within a reasonable time; .3 terminate in accordance with Section 9.5; .4 in consultation with the Architect, revise the Project program, scope, or quality as required to reduce the Cost of the Work; or, .5 implement any other mutually acceptable altemative. § 6.7 If the Owner chooses to proceed under Section 6.6.4, the Architect shall modify the Construction Documents as necessary to comply with the Owner's budget for the Cost of the Work at the conclusion of the Construction Documents Phase Services, or the budget as adjusted under Section 6.6.1. If the Owner requires the Architect to modify the Construction Documents because the lowest bona fide bid or negotiated proposal exceeds the Owner's budget for the Cost of the Work due to market conditions the Architect could not reasonably anticipate, the Owner shall compensate the Architect for the modifications as an Additional Service pursuant to Section 11.3; otherwise the Architect's services for modifying the Construction Documents shall be without additional compensation. In any event, the Architect's modification of the Construction Documents shall be the limit of the Architect's responsibility under this Article 6. ARTICLE 7 COPYRIGHTS AND LICENSES § 7.1 The Architect and the Owner warrant that in transmitting Instruments of Service, or any other information, the transmitting party is the copyright owner of such information or has permission from the copyright owner to transmit such information for its use on the Project. AIA Document B101 — 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) Init. § 7.2 The Architect and the Architect's consultants shall be deemed the authors and owners of their respective Instruments of Service, including the Drawings and Specifications, and shall retain all common law, statutory and other reserved rights, including copyrights Submission or distribution of Instruments of Service to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in derogation of the reserved rights of the Architect and the Architect's consultants. § 7.3 The Architect grants to the Owner a nonexclusive license to use the Architect's Instruments of Service solely and exclusively for purposes of constructing, using, maintaining, altering and adding to the Project, provided that the Owner substantially performs its obligations under this Agreement, including prompt payment of all sums due pursuant to Article 9 and Article 11. The Architect shall obtain similar nonexclusive licenses from the Architect's consultants consistent with this Agreement. The license granted under this section permits the Owner to authorize the Contractor, Subcontractors, Sub -subcontractors, and suppliers, as well as the Owner's consultants and separate contractors, to reproduce applicable portions of the Instruments of Service, subject to any protocols established pursuant to Section 1.3, solely and exclusively for use in performing services or construction for the Project. If the Architect rightfully terminates this Agreement for cause as provided in Section 9.4, the license granted in this Section 7.3 shall terminate. § 7.3.1 In the event the Owner uses the Instruments of Service following a termination of this Agreement when the Architect is not in default, the Owner releases the Architect and Architect's consultant(s) from all claims and causes of action arising from such uses. The Owner, to the extent permitted by law, further agrees to indemnify and hold harmless the Architect and its consultants from all costs and expenses, including the cost of defense, related to claims and causes of action asserted by any third person or entity to the extent such costs and expenses arise from the Owner's use of the Instruments of Service under this Section 7.3.1. The terms of this Section 7.3.1 shall not apply if the Owner rightfully terminates this Agreement for cause under Section 9.4. § 7.4 Except for the licenses granted in this Article 7, no other license or right shall be deemed granted or implied under this Agreement. The Owner shall not assign, delegate, sublicense, pledge or otherwise transfer any license granted herein to another party without the prior written agreement of the Architect. Any unauthorized use of the Instruments of Service shall be at the Owner's sole risk and without liability to the Architect and the Architect's consultants. § 7.5 Except as otherwise stated in Section 7.3, the provisions of this Article 7 shall survive the termination of this Agreement. ARTICLE 8 CLAIMS AND DISPUTES § 8.1 General § 8.1.1 The Owner and Architect shall commence all claims and causes of action against the other and arising out of or related to this Agreement, whether in contract, tort, or otherwise, in accordance with the requirements of the binding dispute resolution method selected in this Agreement and within the period specified by applicable law, but in any case not more than 10 years after the date of Substantial Completion of the Work. The Owner and Architect waive all claims and causes of action not commenced in accordance with this Section 8.1.1. § 8.1.2 To the extent damages are covered by property insurance, the Owner and Architect waive all rights against each other and against the contractors, consultants, agents, and employees of the other for damages, except such rights as they may have to the proceeds of such insurance as set forth in AIA Document A201-2017, General Conditions of the Contract for Construction. The Owner or the Architect, as appropriate, shall require of the contractors, consultants, agents, and employees of any of them, similar waivers in favor of the other parties enumerated herein. § 8.1.3 The Architect and Owner waive consequential damages for claims, disputes, or other matters in question, arising out of or relating to this Agreement. This mutual waiver is applicable, without limitation, to all consequential damages due to either party's termination of this Agreement, except as specifically provided in Section 9.7. § 8.2 Mediation § 8.2.1 Any claim, dispute or other matter in question arising out of or related to this Agreement shall be subject to direct negotiations per Section 12.1 then mediation as a condition precedent to binding dispute resolution. If such matter relates to or is the subject of a lien arising out of the Architect's services, the Architect may proceed in AIA Document B101 — 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) Init. accordance with applicable law to comply with the lien notice or filing deadlines prior to resolution of the matter by mediation or by binding dispute resolution. § 8.2.2 If direct negotiations fail to resolve any dispute between the parties then the Owner and Architect shall endeavor to resolve claims, disputes and other matters in question between them by mediation, which, unless the parties mutually agree otherwise, shall be administered by the American Arbitration Association in accordance with its Construction Industry Mediation Procedures in effect on the date of this Agreement. A request for mediation shall be made in writing, delivered to the other party to this Agreement, and filed with the person or entity administering the mediation. The request may be made concurrently with the filing of a complaint or other appropriate demand for binding dispute resolution but, in such event, mediation shall proceed in advance of binding dispute resolution proceedings, which shall be stayed pending mediation for a period of 60 days from the date of filing, unless stayed for a longer period by agreement of the parties or court order. If an arbitration proceeding is stayed pursuant to this section, the parties may nonetheless proceed to the selection of the arbitrator(s) and agree upon a schedule for later proceedings. § 8.2.3 The parties shall share the mediator's fee and any filing fees equally. The mediation shall be held in the place where the Project is located, unless another location is mutually agreed upon. Agreements reached in mediation shall be enforceable as settlement agreements in any court having jurisdiction thereof. § 8.2.4 If the parties do not resolve a dispute through direct negotiations pursuant to Section 12.1 or mediation pursuant to this Section 8.2, the method of binding dispute resolution shall be the following: (Check the appropriate box.) [ ] Arbitration pursuant to Section 8.3 of this Agreement [ x ] Litigation in a court of competent jurisdiction [ ] Other: (Spec) If the Owner and Architect do not select a method of binding dispute resolution, or do not subsequently agree in writing to a binding dispute resolution method other than litigation, the dispute will be resolved in a court of competent jurisdiction. § 8.3 [Intentionally omitted.] (Paragraphs deleted) § 8.3.4 [Intentionally omitted.] (Paragraphs deleted) § 8.4 The provisions of this Article 8 shall survive the termination of this Agreement. ARTICLE 9 TERMINATION OR SUSPENSION § 9.1 If the Owner fails to make payments to the Architect in accordance with this Agreement, such failure shall be considered substantial nonperformance and cause for termination or, at the Architect's option, cause for suspension of performance of services under this Agreement. If the Architect elects to suspend services, the Architect shall give seven days' written notice to the Owner before suspending services. In the event of a suspension of services, the Architect shall have no liability to the Owner for delay or damage caused the Owner because of such suspension of services. Before resuming services, the Owner shall pay the Architect all sums due prior to suspension and any expenses incurred in the interruption and resumption of the Architect's services. The Architect's fees for the remaining services and the time schedules shall be equitably adjusted. § 9.2 If the Owner suspends the Project, the Architect shall be compensated for services performed prior to notice of such suspension. When the Project is resumed, the Architect shall be compensated for expenses incurred in the interruption and resumption of the Architect's services. The Architect's fees for the remaining services and the time schedules shall be equitably adjusted. AIA Document B101 — 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) Init. § 9.3 If the Owner suspends the Project for more than 90 cumulative days for reasons other than the fault of the Architect, the Architect may terminate this Agreement by giving not less than seven days' written notice. § 9.4 Either party may terminate this Agreement upon not less than seven days' written notice should the other party fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. § 9.5 The Owner may terminate this Agreement upon not less than seven days' written notice to the Architect for the Owner's convenience and without cause. § 9.6 If the Owner terminates this Agreement for its convenience pursuant to Section 9.5, or the Architect terminates this Agreement pursuant to Section 9.3, the Owner shall compensate the Architect for services performed prior to termination, Reimbursable Expenses incurred, and costs attributable to termination, including the costs attributable to the Architect's termination of consultant agreements. § 9.7 In addition to any amounts paid under Section 9.6, if the Owner terminates this Agreement for its convenience pursuant to Section 9.5, or the Architect terminates this Agreement pursuant to Section 9.3, the Owner shall pay to the Architect the following fees: (Set forth below the amount of any termination or licensing fee, or the method for determining any termination or licensing fee) .1 Termination Fee: none .2 Licensing Fee if the Owner intends to continue using the Architect's Instruments of Service: none § 9.8 Except as otherwise expressly provided herein, this Agreement shall terminate one year from the date of Substantial Completion. § 9.9 The Owner's rights to use the Architect's Instruments of Service in the event of a termination of this Agreement are set forth in Article 7 and Section 9.7. ARTICLE 10 MISCELLANEOUS PROVISIONS § 10.1 This Agreement shall be governed by the law of the place where the Project is located, excluding that jurisdiction's choice of law rules. § 10.2 Terms in this Agreement shall have the same meaning as those in AIA Document A201-2017, General Conditions of the Contract for Construction. § 10.3 The Owner and Architect, respectively, bind themselves, their agents, successors, assigns, and legal representatives to this Agreement. Neither the Owner nor the Architect shall assign this Agreement without the written consent of the other, except that the Owner may assign this Agreement to a lender providing financing for the Project if the lender agrees to assume the Owner's rights and obligations under this Agreement, including any payments due to the Architect by the Owner prior to the assignment. § 10.4 If the Owner requests the Architect to execute certificates, the proposed language of such certificates shall be submitted to the Architect for review at least 14 days prior to the requested dates of execution. If the Owner requests the Architect to execute consents reasonably required to facilitate assignment to a lender, the Architect shall execute all such consents that are consistent with this Agreement, provided the proposed consent is submitted to the Architect for review at least 14 days prior to execution. The Architect shall not be required to execute certificates or consents that would require knowledge, services, or responsibilities beyond the scope of this Agreement. AIA Document B101 — 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) Init. § 10.5 Nothing contained in this Agreement shall create a contractual relationship with, or a cause of action in favor of, a third party against either the Owner or Architect. § 10.6 Unless otherwise required in this Agreement, the Architect shall have no responsibility for the discovery, presence, handling, removal or disposal of, or exposure of persons to, hazardous materials or toxic substances in any form at the Project site. § 10.7 The Architect shall have the right to include photographic or artistic representations of the design of the Project among the Architect's promotional and professional materials. The Architect shall be given reasonable access to the completed Project to make such representations. However, the Architect's materials shall not include the Owner's confidential or proprietary information if the Owner has previously advised the Architect in writing of the specific information considered by the Owner to be confidential or proprietary. The Owner shall provide professional credit for the Architect in the Owner's promotional materials for the Project. This Section 10.7 shall survive the termination of this Agreement unless the Owner terminates this Agreement for cause pursuant to Section 9.4. § 10.8 If the Architect or Owner receives information specifically designated as "confidential" or "business proprietary," the receiving party shall keep such information strictly confidential and shall not disclose it to any other person except as set forth in Section 10.8.1. This Section 10.8 shall survive the termination of this Agreement. § 10.8.1 The receiving party may disclose "confidential" or "business proprietary" information after 7 days' notice to the other party, when required by law, arbitrator's order, or court order, including a subpoena or other form of compulsory legal process issued by a court or governmental entity, or to the extent such information is reasonably necessary for the receiving party to defend itself in any dispute. The receiving party may also disclose such information to its employees, consultants, or contractors in order to perform services or work solely and exclusively for the Project, provided those employees, consultants and contractors are subject to the restrictions on the disclosure and use of such information as set forth in this Section 10.8. § 10.9 The invalidity of any provision of the Agreement shall not invalidate the Agreement or its remaining provisions. If it is determined that any provision of the Agreement violates any law, or is otherwise invalid or unenforceable, then that provision shall be revised to the extent necessary to make that provision legal and enforceable. In such case the Agreement shall be construed, to the fullest extent permitted by law, to give effect to the parties' intentions and purposes in executing the Agreement. ARTICLE 11 COMPENSATION § 11.1 For the Architect's Basic Services described under Article 3, the Owner shall compensate the Architect as follows: (refer to Exhibit A) .1 Stipulated Sum (Insert amount) Total Contract Amount = $3,928,715 Total Basic Services for buildings (Schematic through Bidding) = $1,264,951 *this amount excludes Construction Administration and Closeout .2 Percentage Basis (Insert percentage value) ( ) % of the Owner's budget for the Cost of the Work, as calculated in accordance with Section 11.6. .3 Other (Describe the method of compensation) Allowance for Reimbursable Expenses = $30,000 § 11.2 For the Architect's Supplemental Services designated in Section 4.1.1 and for any Sustainability Services required pursuant to Section 4.1.3, the Owner shall compensate the Architect as follows: AIA Document B101 — 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) Init. (Insert amount of or basis for, compensation. If necessary, list specific services to which particular methods of compensation apply.) $2,150,420 (Other Basic Services) + $483,344 (Optional Additional Services) = $2,633,764 § 11.3 For Additional Services that may arise during the course of the Project, including those under Section 4.2, the Owner shall compensate the Architect as follows: (Insert amount of or basis for, compensation.) TBD § 11.4 Compensation for Supplemental and Additional Services of the Architect's consultants when not included in Section 11.2 or 11.3, shall be the amount invoiced to the Architect plus ten percent (10 %), or as follows: (Insert amount of or basis for computing, Architect's consultants ' compensation for Supplemental or Additional Services.) § 11.5 When compensation for Basic Services is based on a stipulated sum or a percentage basis, the proportion of compensation for each phase of services shall be as follows: Schematic Design Phase eighteen percent ( 18 %) Design Development Phase twenty percent ( 20 %) Construction Documents twenty nine percent ( 29 %) Phase Bid Phase two percent ( 2 %) Construction Administration twenty nine percent ( 29 %) Punch List/Closeout Phase two Percent ( 2 %) Total Basic Compensation one hundred percent ( 100 %) § 11.6 When compensation identified in Section 11.1 is on a percentage basis, progress payments for each phase of Basic Services shall be calculated by multiplying the percentages identified in this Article by the Owner's most recent budget for the Cost of the Work. Compensation paid in previous progress payments shall not be adjusted based on subsequent updates to the Owner's budget for the Cost of the Work. § 11.6.1 When compensation is on a percentage basis and any portions of the Project are deleted or otherwise not constructed, compensation for those portions of the Project shall be payable to the extent services are performed on those portions. The Architect shall be entitled to compensation in accordance with this Agreement for all services performed whether or not the Construction Phase is commenced. § 11.7 The hourly billing rates for services of the Architect and the Architect's consultants are set forth below. The rates shall be adjusted in accordance with the Architect's and Architect's consultants' normal review practices. (If applicable, attach an exhibit of hourly billing rates or insert them below.) MH Hourly Rates Schedule for Additional Services Employee or Category Rate ($0.00) Principal $200 Professional Staff IX $175 Professional Staff VIII $150 Professional Staff VII $135 Professional Staff VI $125 Professional Staff V $115 Professional Staff IV $105 Professional Staff III $95 Professional Staff II $85 Professional Staff I $75 Support Staff $75 AIA Document B101 — 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) Init. § 11.8 Compensation for Reimbursable Expenses § 11.8.1 Reimbursable Expenses are in addition to compensation for Basic, Supplemental, and Additional Services and include expenses incurred by the Architect and the Architect's consultants directly related to the Project, as follows: .1 Transportation and authorized out-of-town travel and subsistence; .2 Long distance services, dedicated data and communication services, teleconferences, Project web sites, and extranets; .3 Permitting and other fees required by authorities having jurisdiction over the Project; .4 Printing, reproductions, plots, and standard form documents; .5 Postage, handling, and delivery; .6 Expense of overtime work requiring higher than regular rates, if authorized in advance by the Owner; .7 Renderings, physical models, mock-ups, professional photography, and presentation materials requested by the Owner or required for the Project; .8 If required by the Owner, and with the Owner's prior written approval, the Architect's consultants' expenses of professional liability insurance dedicated exclusively to this Project, or the expense of additional insurance coverage or limits in excess of that normally maintained by the Architect's consultants; .9 All taxes levied on professional services and on reimbursable expenses; .10 Site office expenses; .11 Registration fees and any other fees charged by the Certifying Authority or by other entities as necessary to achieve the Sustainable Objective; and, .12 Other similar Project -related expenditures. § 11.8.2 For Reimbursable Expenses the compensation shall be the expenses incurred by the Architect and the Architect's consultants plus ten percent (10 %) of the expenses incurred. § 11.9 Architect's Insurance. If the types and limits of coverage required in Section 2.5 are in addition to the types and limits the Architect normally maintains, the Owner shall pay the Architect for the additional costs incurred by the Architect for the additional coverages as set forth below: (Insert the additional coverages the Architect is required to obtain in order to satisfy the requirements set forth in Section 2.5, and for which the Owner shall reimburse the Architect.) § 11.10 Payments to the Architect § 11.10.1 Initial Payments § 11.10.1.1 An initial payment of zero ($ 0 ) shall be made upon execution of this Agreement and is the minimum payment under this Agreement. It shall be credited to the Owner's account in the final invoice. § 11.10.1.2 If a Sustainability Certification is part of the Sustainable Objective, an initial payment to the Architect of zero ($ 0 ) shall be made upon execution of this Agreement for registration fees and other fees payable to the Certifying Authority and necessary to achieve the Sustainability Certification. The Architect's payments to the Certifying Authority shall be credited to the Owner's account at the time the expense is incurred. § 11.10.2 Progress Payments § 11.10.2.1 Unless otherwise agreed, payments for services shall be made monthly in proportion to services performed. Payments are due and payable upon presentation of the Architect's invoice. Amounts unpaid forty-five ( 45 ) days after the invoice date shall bear interest at the rate entered below, or in the absence thereof at the legal rate prevailing from time to time at the principal place of business of the Architect. (Insert rate of monthly or annual interest agreed upon.) § 11.10.2.2 The Owner shall not withhold amounts from the Architect's compensation to impose a penalty or liquidated damages on the Architect, or to offset sums requested by or paid to contractors for the cost of changes in the Work, unless the Architect agrees or has been found liable for the amounts in a binding dispute resolution proceeding. AIA Document B101 — 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) Init. § 11.10.2.3 Records of Reimbursable Expenses, expenses pertaining to Supplemental and Additional Services, and services performed on the basis of hourly rates shall be available to the Owner at mutually convenient times. ARTICLE 12 SPECIAL TERMS AND CONDITIONS Special terms and conditions that modify this Agreement are as follows: (Include other terms and conditions applicable to this Agreement.) § 12.1 Direct Negotiations As a condition precedent to mediation and litigation, the Owner or the Architect shall attempt to resolve all disputes via direct negotiations. Either the Owner or the Architect may make a request for direct negotiations. Direct negotiation representatives of the parties shall be the Owner's Designated Representative, as defined in Section 1.1.8 and the Architect's Designated Representative, as defined in Section 1.1.10. Direct negotiations shall take place at the Project worksite or at a location as agreed to by Owner's and Architect's Designated Representatives. Each party shall document results of the direct negotiations, and these documents shall be exchanged between the parties. §12.2 Design Contingency Architect makes no warranty, express or implied, that its design is free of errors. Owner and Architect acknowledge certain increased costs and changes may be required and are anticipated due to omissions, errors or inconsistencies in drawings and specifications prepared by Architect. Therefore, Owner shall set aside a reserve in the amount of three percent (3.0%) of the estimated Cost of the Construction as a contingency to be used, as needed, to pay for any such increased costs and changes. Owner shall make no claim against Architect or its Consultants with respect to any increased cost within this contingency amount. If costs due to changes resulting solely from design errors, omissions or inconsistencies exceed the contingency, then Architect shall be responsible for costs incurred by Owner above that sum but only to the extent caused by Architect's negligent acts, errors or omissions. In no event shall Architect be responsible for betterment, that is, direct costs that Owner would have incurred in the construction contract but for the Architect's error or omission. §12.3 Limitation of Liability The total liability, in the aggregate, of Architect and its consultants, and each of their partners, officers and employees, for any claims, losses, costs or damages arising out of, resulting from or in any way relating to any cause or causes, including but not limited to negligent or breach of contract, shall not exceed the available proceeds of the insurance coverage required by this Agreement. ARTICLE 13 SCOPE OF THE AGREEMENT § 13.1 This Agreement represents the entire and integrated agreement between the Owner and the Architect and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both the Owner and Architect. § 13.2 This Agreement is comprised of the following documents identified below: .1 AIA Document B 101 T"_2017, Standard Form Agreement Between Owner and Architect (Paragraph deleted) .3 Exhibits: (Check the appropriate box for any exhibits incorporated into this Agreement.) [] AIA Document E204TM_2017, Sustainable Projects Exhibit, dated as indicated below: (Insert the date of the E204-2017 incorporated into this agreement.) Other Exhibits incorporated into this Agreement: (Clearly idents any other exhibits incorporated into this Agreement, including any exhibits and scopes of services identified as exhibits in Section 4.1.2.) AIA Document B101 — 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) .4 Other documents: (List other documents, if any, forming part of the Agreement.) —Os \greement entered into as of the day and year first written above. tkP r—DocuSigned by: au.A. burg OWNER`(S'1g ature)2 Allan Ekberg, Mayor G A HITECT (Signature) Laura Maman, Principal (Printed name and title) (Printed name, title, and license number, if required) Init. AIA Document B101 — 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks of The American Institute of Architects. This document was produced at 23:17:25 ET on 05/11/2023 under Order No.2114353380 which expires on 08/29/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1833850689) EXHIBIT A Miller Hayashi Architects LLC 118 N. 35th St. Suite 200 Seattle, WA 98103 206 634 0177 millerhayashi.com City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 c/o: Justine Kim, Senior Project Manager, SOJ March 30, 2023 Tukwila Public Works Maintenance and Engineering Building Work Plan and Fee Proposal Dear Ms. Kim, We look forward to the opportunity to work with the City of Tukwila on the Maintenance and Engineering Building project. This work plan and fee proposal reflects our understanding of the project and the services desired. Project Understanding: Project MACC: Overall MACC is $54,400,000 broken down as follows: MACC for site work and non -building structures: $31,540,673 MACC for Maintenance and Engineering Building: $19,340,000 MACC for Tool Storage Building: $1,492,000 MACC for Decant Building: $894,427 MACC for Truck Wash: $1,232,900 Overall Project Scope: The project site consists of two parcels: The west parcel (3.95 acres) houses the existing Fleet and Facilities Building. The east parcel (6.9 acres) houses an existing UPS Facility. The City will take ownership of the east parcel in November 2023. The overarching goal of the project is to consolidate all Public Works program functions onto a single campus. Miller Hayashi recently conducted a Test -to -Fit phase to evaluate various approaches to site design. This proposal assumes that Schematic Design will proceed on the basis of the preferred test -to -fit site plan. Page 1 of 7 EXHIBIT A Scope elements: Maintenance and Engineering Building: 35,000 SF, 3 -story, new construction. The building program consists of workspaces, offices, meeting spaces, secure public entrance, shop spaces, staff wellness spaces, locker rooms, decontamination room, restrooms, laundry room, and building support spaces. Tool Storage Building: 5,000 SF, 1 -story, unconditioned, new construction, envisioned to be directly adjacent to a covered drive-through vehicle loading area. Unconditioned secure storage spaces for tools, equipment, materials, and supplies. Will also include a small conditioned space of approximately 750 sf to house a shipping and receiving office, a restroom, and an electrical room. Decant Building: 3,500 SF, new construction, primarily consists of open-air covered decant bays and includes approximately 350 SF of enclosed conditioned space to serve decant operations. The facility will serve for Tukwila Public VVorks and, if requested, will be sized to include capacity for partner organizations. Truck Wash: 1,900 SF, renovation to a portion of existing under-utilized storage space to retro -fit a new truck wash facility within the existing Fleet and Facilities high bay space. Site Infrastructure: Selective site demolition, grading, paving, stormwater treatment facilities, and on-site utilities including power, data, site lighting, sanitary sewer. Site Program Elements: Covered and uncovered parking areas, covered and uncovered storage areas, salt/sand/gravel storage, and covered spoils. Site Design: Design for all hardscape and planting areas throughout the site. This includes municipal code required landscape elements, design of landscape elements for stormwater facilities, and overall approach to pedestrian and vehicular traffic throughout the campus. This also includes design for fences, gates, and site access. Shoreline Restoration: Restoration of the shoreline along the Duwamish River adjacent to the recently completed Chinook Winds mitigation site and the Duwamish Gardens Park. Herrera Environmental Engineers will lead this task and coordinate with the requirements of the Department of Ecology and other required permit processes. It is anticipated that the construction project will be executed with General Contractor/Construction Manager (GCCM) contract form in accordance with Washington State law for public projects. The project is anticipated to have an early bid package including building demolition, site demolition, and earthwork activities. The project will not be phased in separate General Contracts. Basic Services: Basic Architectural, Structural, Mechanical and Electrical Services will be provided per the terms of the AIA B101-2017 Standard Form Agreement Between Owner and Page2of7 EXHIBIT A Architect. This proposal has been prepared with reference to the Guidelines for Determining Architect/Engineering Fees for Public Works Building Projects Effective July 2015 as published by the Washington State Office of Financial Management. The Basic Services subconsultants are PCS Structural Solutions (Structural Engineering), P2S Inc. (Mechanical Engineering), and Tres West Engineers (Electrical Engineering). Basic Services Design Phase M&E Owner Operations Review Meetings: Six (6) meetings are included in Basic Services Basic Services Construction Phase Site Visits/Meetings: Architectural 48 (weekly) Structural 12 Mechanical 12 Electrical 12 Other Basic Services: Other Basic Services have been identified to meet the specific needs of the Tukwila Public Works Maintenance and Engineering Building project. These include: 1. Civil Engineering for Campus and Buildings: Lump Sum for civil engineering design of overall campus. Refer to Cannon Engineering proposal attached. 2. Campus Landscape Architecture: Lump Sum for landscape architecture at overall campus exclusive of decant and shoreline restoration. Refer to Herrera proposal attached. 3. Decant System: Lump sum for design of the decant system. Herrera civil engineers will be engineer of record for the decant system. Cannon civil engineers will provide engineering support. Refer to Herrera & Cannon proposals attached. 4. Design for Shoreline Restoration: Lump sum for design of shoreline restoration. Refer to Herrera proposal attached. 5. Structural Engineering for Covered Parking and Covered Storage areas: Lump Sum for engineering of prefabricated open-air structures. Refer to PCS Structural Solutions proposal attached. 6. Design for Telecommunications and AV Systems for M&E Building: Lump Sum for design of telecommunications and audio-visual systems. Refer to Tres West Engineers proposal attached. 7. Electrical Engineering for Site Lighting and Security Camera System: Lump Sum for electrical engineering of these systems. Refer to Tres West Engineers proposal attached. 8. Fire Protection Basis of Design: Refer to P2S Mechanical Engineering proposal attached. 9. Architectural Site Design Coordination: Miller Hayashi will coordinate with the work of civil and landscape subconsultants to integrate buildings, covered canopy structures, and other required program elements into overall site design. 10. Environmental Permitting: Refer to Herrera proposal attached. Page 3 of 7 EXHIBIT A 11. Program Validation for M&E Building: Lump sum for preparation of spreadsheets collating space needs and disposition of all M&E building program items described into a tabular format. 12. Architectural Support for Shoreline Restoration: Miller Hayashi will support the work of environmental permitting and attend 4 shoreline permit coordination meetings. 13. Interior Finishes and Color Boards: Preparation of initial finishes boards for Owner review meetings. Final updated boards based on consolidated Owner comments. 14. Preparation of Design Review Submission: Prepare Design Review checklist and supporting documentation. Attend 2 Design Review meetings. 15. Supplemental Construction Administration Basic Services: Lump sum for additional 6 -month duration for Construction Administration beyond the scope included with Basic Services for Buildings (CA services duration for Basic Services for Buildings is for 12 -month duration). This lump sum includes 24 weekly meetings, 6 project schedule meetings, responses to RFIs, COPs, Submittals, and Applications for Payment. Optional and Elective Services 16. Photoshop Renderings of Buildings: Lump sum for services by Miller Hayashi to provide 4 iconic views of the project and to update the renderings periodically for public information materials as the project develops. 17. Photoshop Renderings of Site Plan: Lump sum for Herrera to provide 1 overall colored rendered site plan for public information. 18. Cost Analysis: Refer to RC Cost Proposal attached. 19. GCCM Pricing Reconciliation: Hourly Not to Exceed Allowances for RC Cost, Miller Hayashi, Mechanical, Electrical, Structural, and Civil Engineers to attend up to 6 GCCM pricing reconciliation meetings throughout the course of the project. Refer to attached subconsultant proposals. 20. Multiple Bid Packages: Lump sum for Miller Hayashi, Tres West, Cannon, and Herrera to provide separate bid packages for Building Demolition and Early Site Demolition and Earthwork. Refer to attached subconsultant proposals. 21. Support Municipal Code Modification for Stormwater Design: Herrera will provide draft and final redlines to Chapter 14.30 (Surface Water Management) of the Tukwila Municipal Code to allow flexibility with implementing the King County Surface Water Design Manual (SWDM). Several other Phase II jurisdictions have developed SWDM addendums or incorporated language into their municipal code to allow additional stormwater facilities (such as bioretention) to count towards Core Requirement #8: Water Quality Facilities. Herrera will also assist with up to two City Council meetings to describe these municipal code revisions and answer any technical questions posed by the City Council. Refer to Herrera proposal attached. 22. Coordination and selection of Specialty Equipment: Allowance for specialty consultant, TBD, for support of specialty equipment selection and specification. Page4of7 EXHIBIT A 23. Emergency Generator Design: Electrical engineering for emergency generator, structural engineering for generator enclosure. Refer to attached subconsultant proposals. 24. Electric Vehicle Charging System Design: Electrical engineering for EV charging, assumes up to 97 charging stations. Refer to Tres West proposal attached. 25. Photovoltaic System Design: Electrical engineering for PV system up to 70 kVV system size. Refer to Tres West proposal attached. 26. Energy Modeling: Lump Sum allowance for Mechanical Engineering services to create a computer model to document and track the Energy Use Intensity for the design and design alternatives for reporting to interested parties as the project develops. Refer to Mechanical Engineering proposal attached. 27. Daylighting Analysis: Hourly Not to Exceed for building simulation and analysis to support design of daylighting and facade systems. Refer to UW Integrated Design Lab proposal attached 28. SEPA Checklist Preparation: Upon the City's request, Herrera will prepare a SEPA checklist for the Project based on the Design Drawings. Herrera will address one round of consolidated owner review comments on the Draft SEPA Checklist. 29. Architectural Support for SEPA Submittal: Lump sum for Miller Hayashi to produce project information to support the SEPA and Traffic Planning submittals to be prepared by others. 30. Shoreline Survey: Lump sum allowance for Herrera to subcontract a shoreline survey to capture Ordinary High Water Mark, wetland boundaries (if present), vegetation community boundaries, unique habitat features, and other elements critical to shoreline restoration design. If not performed by Herrera this service is to be provided by the Owner as it is required for environmental permitting. Refer to Herrera proposal attached. 31. Peer Review: Allowance for professional third -party peer review evaluation of site design and coordination between engineering disciplines. 32. Diversity, Equity, Inclusion Advisor: Hourly Not to Exceed consulting services to develop project specific DEI program to integrate diversity, equity, and inclusion components into the design phases and the bidding process. Refer to Vanir proposal attached. 33. Site Lighting Design: Lump sum allowance for site lighting design services by Little Fish Lighting as a subconsultant to Herrera. Refer to attached Herrera proposal. 34. Acoustical Design Services: Hourly Not to Exceed allowance to support the design team with acoustical recommendations for interior finishes and assessment and control of mechanical systems noise inside and outside of the building. 35. Additional Environmental Permitting (if required): Hourly Not to Exceed allowance for unanticipated post -submittal support for permitting. This task will include development of a Shoreline mitigation monitoring plan to guide annual performance monitoring for the shoreline restoration project if such plan is required by AHJ. Refer to Herrera proposal attached. Page 5 of 7 EXHIBIT A 36. Furnishings and Fixtures Coordination Plans: Lump sum for services by Miller Hayashi to provide submittal of layouts for offices, workstations, meeting rooms, lobby, employee resource center, and outdoor seating area. FFE plan will be updated at SD, DD and CD phases, and a Pricing Set will be provided for the Owner's use in procuring furniture through a purchasing cooperative. 37. Prepare Conformed Set of Construction Documents: Lump sum for the design team to prepare and compile a Conformed Documents Set upon execution of the GCCM construction contract inclusive of all revisions up to that point. Printing costs are not included. 38. Electronic Record Documents: Lump sum for the design team to prepare Record Documents inclusive of changes formalized in ASI's and including information noted on the As -Built set received from the General Contractor. Reimbursable Expenses Allowance: • Printing and Copying: Printing and copying required for Owner and GCCM Review and Permits/Approvals. Note: Printing and distribution of multiple Pricing Sets or Bid Sets is not included. • Delivery: Allowance for standard next day delivery of review documents, contractor submittals, permit documents etc. (addressed to the Owner, Authority Having Jurisdiction or Contractor). Compensation: See Attached Summary. M/WBE Participation: Tres West Engineers (M/WBE) A3 Acoustical Engineering (self -identified MBE) Little Fish Lighting (WBE) Miller Hayashi Architects (self -identified MBE) Approximately 40-42% of overall fee is allocated to participating MWBE firms combined Fee Schedule for Additional Services: Hourly rates are subject to annual escalation adjustment of 3% MH Hourly Rates Schedule for Additional Services Principal $200 Professional Staff IX $175 Professional Staff VIII $145 Professional Staff VII $135 Professional Staff VI $125 Professional Staff V $115 Professional Staff IV $105 Professional Staff III $95 Page6of7 EXHIBIT A Professional Staff II $85 Professional Staff I $75 Support Staff $75 Project Milestones Schedule: See Attached Milestones Schedule The Miller Hayashi design team looks forward to partnering with Tukwila Public Works to create a functional, efficient, forward-looking campus that will enable the city to be stewards of the environment. Please call with any questions or to discuss this proposal. Regards, Laura Maman, Principal Page7of7 Miller Hayashi Architects LLC 118 N. 35th St. Suite 200 Seattle, WA 98103 206 634 0177 millerhayashi.com EXHIBIT A Tukwila Public Works Maintenance & Engineering Building Project Milestones Schedule Draft: May 31, 2023 SCHEMATIC DESIGN 6 months SD Notice to Proceed Issue SD Set for Estimating UPS Property Ownership Transfer Receive Estimate & Owner Review Comments SD Phase Complete June 7 Oct 31 Nov 1 Nov 30 Nov 30 Report to Council for Approval December 2023 2023 DESIGN DEVELOPMENT 7 months DD Notice to Proceed Jan 1 2024 SEPA/Land Use Submittal March 4 Issue DD Set for Estimating June 26 Estimate & Receive Owner Review Comments July 26 DD Phase Complete July 26 Report to Council for Approval September 2024 CONSTRUCTION DOCUMENTS & BID PHASE 8 months CD Notice to Proceed: Oct 1 Demolition Permit Nov 1 (assume 3 months review) Earthwork / Site Permit Dec 6 (assume 4 months review) Building Permit Submittal March 1 2025 (assume 5 months review) 90% CD Set April 1 CD Set / Bid Set for Early Earthwork & Demolition March 10 End of 12 month SEPA/Land Use process March 1 Report to Council for Ph I Construction Contract April 2025 CD Set / Bid Set for Buildings May 1 End of 5 month Building Permit process: July 1 Conformed Set Issued for Construction July 25 Report to Council for Approval June 2025 CONSTRUCTION PHASE 18 months GC NTP for Phase I Early Work GC NTP for Phase II Buildings Substantial Completion Move in: 23-05-31 TPW Project Milestone Schedule update.docx May 2025 August 2025 November 2026 December 2026 Miller Hayashi Architects Tukwila Public Works Maintenance and Engineering Building -Compensation Summary DRAFT REVISED 3/30/23 Overall MACC MACC for Site and non -building Structures MACC for Maintenance and Engineering Building State Fee Schedule B: New Construction MACC for Tool Storage Building State Fee Schedule C: New Construction MACC for Decant Building State Fee Schedule C: New Construction MACC for Truck Wash State Fee Schedule B: Renovation Basic Services for Buildings EXHIBIT A $54,500,000 $31540,673 $19,340,000 7.72% $1,493,048 (772 percentage is OFM 2015 Scheduled Bequivalent building ln2015equivalent bldg is 13.3M MACC, $380/sf) $1,492,000 8.90% $132,788 $894,427 9.20% $82,287 $1,232,900 10.15% $125,139 Basic ASME for M&E Building 100.0% 63.20 13.4% 15.1% 83% by phase Arch Struct Mech Elec Schematic Design 18% $268749 $169967 $35,938 $40,609 $22235 Design Development 20% $298,610 $188,852 $39,931 $45,121 $24706 Construction Documents 29% $432984 $273,835 $57,900 $65,425 $35,824 B id Phase 2% $29,861 $18,885 $3,993 $4512 $2,471 Construction Administration 29% $432984 $273,835 $57,900 $65,425 $35,824 Punch List/Closeout Phase 2% $29,861 $18,885 $3,993 $4512 $2,471 Basic Services forM&E Subtotal 100% $1,493,048 $944259 $199,655 $225,604 $123530 91,493048 9944,259 9194855 4225,804 9123530 9548,789.17 100.0% 59.60 16.9% 7.3% 16.1% Basic ASME for Tool Storage Building by phase Arch Struct Mech Elec Schematic Design 18% $23902 $14257 $4,039 $1753 $3,852 Design Development 20% $26558 $15,841 $4,488 $1948 $4280 Construction Documents 29% $38509 $22970 $6,508 $2,824 $6207 B id Phase 2% $2,656 $1584 $449 $195 $428 Construction Administration 29% $38509 $22970 $6,508 $2,824 $6207 Punch List/Closeout Phase 2% $2,656 $1584 $449 $195 $428 Basic Services for Tool Storage Subtotal 100% $132,788 $132,788 $79207 $22,440 $9,740 470207 $22,440 $9,740 $21,402 $21,402 $53,581.50 100.0% 61.1% 30.4% 4.6% 3.9% Basic ASME for Decant Building by phase Arch Struct Mech Elec Schematic Design 18% $14,812 $9,054. $4,500 $682 $575 Design Development 20% $16,457 $10,060 $5,000 $758 $639 Construction Documents 29% $23,863 $14,587 $7,250 $1,100 $926 B id Phase 2% $1,646 $1,006 $500 $76 $64 Construction Administration 29% $23,863 $14587 $7,250 $1,100 $926 Punch List/Closeout Phase 2% $1,646 $1,006 $500 $76 $64 Basic Services for Decant Subtotal 100% $82,287 $50302 $25,000 $3792 $3,194 Basic ASME for Truck Wash $82,287 $50,302 $25,000 $3,792 $3,194 $31,985.65 100.0% 75.1% 120% 4.9% 8.0% by phase Arch Struct Mech Elec Schematic Design 18% $22525 $16926 $2,700 $1,099 $1,800 Design Development 20% $25,028 $10,060 $3,000 $1221 $2,000 Construction Documents 29% $36290 $14587 $4,350 $1770 $2900 B id Phase 2% $2503 $1,006 $300 $122 $200 Construction Administration 29% $36290 $14,587 $4,350 $1770 $2900 Punch List/Closeout Phase 2% $2503 $1,006 $300 $122 $200 Basic Services for Truck Wash Subtotal 100% $125,139 $94,035 $15,000 $6,105 $10,000 $89,278 458,174 415,000 $6,105 $10,000 $31,104.59 $1,833,263 Page 1 of 3 EXHIBIT A Arch subconsult Struct Mech Elec Civil Landscape Cost Acoustical EDI Daylight Equipment Peer Other Basic Services - Design Phase MH mark up 10% PCS P2S Tres West Cannon Herrera RC Cost A3 Vanir UWIDL Specialist Reviewer 1a Civil Engineering (Design) $415,800 $37,800 $378,000 2a Campus Landscape Architecture (Design) $581242 $52,840 $528,402 3a Decant System (Design) $103551 $9,414 $7,200 $86037 4a Shoreline Restoration (Design) $382269 $34,752 $7,200 $340317 5a Structural Engineering for Covered Parking/Storage (Design) $72,105 $6,555 $65,550 6a Telecom and AV System for M&E Building (Design) $46,147 $4,195 $41052 7a Elec Engineering, Site Lighting and Security Cameras (Design) $22986 $2,090 $20,896 8a Fire Protection Basis of Design (Design) $10,890 $990 $9$00 9a Architectural Site Design Coordination - SD Phase $94,400 $94,400 $0 9b Architectural Site Design Coordination - DD Phase $77,800 $77,800 $0 9c Architectural Site Design Coordination - CD Phase $59200 $59200 $0 10 Environmental Permitting $237,631 $21,603 $216,028 11 Program Validation for M&E Building $7220 $7220 $0 12 Architectural Support for Shoreline Restoration $15280 $15280 $0 13 Interior Finishes and Color Boards $8260 $8260 $0 14 Pre partition of Design Review Submission $15,640 $15,640 $0 Other Basic Services - Design Phase Subtotal $2,150,420 $27/800 $100,238 $65,550 $9000 $62,848 $392,400 $1,171,684 $0 $0 $0 $0 $0 $0 $2,150,120 $1,702,382 Other Basic Services - CA Phase 1 b Civil Engineering (CA Phase) 2b Campus Landscape Architecture (CA Phase) 2c Campus Landscape Architecture (Closeout) 3b Decant System (CA Phase) 4b Shoreline Restoration (CA Phase) 56 Structural Engineering for Covered Parking/Storage (CA Phase) 6b Telecom and AV System for M&E Building (CA Phase) 76 Elec Engineering, Site Lighting and Security Cameras (CA Phase) 8b Fire Protection Basis of Design (CA Phases) 15 Supplemental CA Basic Services Other Basic Services - CA Phase Subtotal $185990 $136,587 $32,405 $22,083 $38,620 $32395 $20/33 $10327 $4235 $298230 $783,681 $17,090 $170,900 $12,417 $124,170 $2952 $29,523 $2,008 $800 $19275 $3512 $800 $34315 $2,945 $29,450 $1,885 $18,848 $939 $9,388 $385 $3,850 $298230 $0 $298230 $44132 $29,450 $3,850 $28236 $172,500 $207,283 $0 $0 $0 $0 $0 $0 Optional Additional Services -Design Phase 16 Photoshop Renderings -3d Views of Buildings (4) 17 Photoshop Renderings - Site Plan (1) 18 Cost Analysis 19 GCCM Priang Reconciliation 20 Multiple Bid Packages 21 Support Muniapal Code Modification for Stormwater Design 22 FFE Support for Speaal Equipment (allowance) 23 Emergency Generator 24 EV Charging Station Design (assumes 97 stations) 25 PV System Design (assumes 70 kW PV system) 26 Energy Modeling 27 Daylight Analysis (HNTE) 28 SEPA Checklist Preparation (Herrera, if requested) 29 Architectural Support for SEPA Submittal 30 Shoreline Survey (Herrera, if requested) 31 Peer Review (Allowance) 32a Dversity, Equity, and Inclusion Advisor (Design) 33a Lighting Design Consultant -Little Fish Lighting (Design) 34a Acoustical Consulting (Design) 35 Additional Environmental Permitting (ifrequired) $13,040 $13,040 $11,062 $44,809 $41,630 $6210 $60364 $13000 $8532 $26,800 $4,800 $12,100 $66,000 $32]80 $26,840 $14,080 $26,487 $2,480 $2,480 $7,450 $27,500 $6,864 $42,625 $11002 $31 929 $0 $1,006 $4,074 $3,220 $15,000 $4,306 $776 $2,000 $1100 $3,000 $6,000 $2,980 $2,440 $1,280 $2,408 $0 $677 $2,500 $624 $3875 $1082 $2903 $10056 $4,500 $7200 $10,000 $5280 $12,000 $10,500 $15278 $7,756 $24,400 $8,000 $60000 $29,800 $24,079 $6,773 $38 750 $29,026 $36235 $10,820 $6,240 $12,800 $20,000 $25,000 Optional Additional Services -Design Phase Subtotal $483,344 $39530 $40347 $18,000 $36,880 $124300 $10500 $131,718 $36235 $10,820 $6240 $12800 $20,000 $25,000 $432493 Optional Additional Services -CA Phase 32b Dversity, Equity, and Inclusion Advisor (CA Phase) 33b Lighting Design Consultant -Little Fish Lighting (CA Phase) 34b Acoustical Consulting (CA Phase) 36 FFE Support for Furnishings Procurement 37 Conformed Set (allowance) 38 Record Drawings (allowance) $4,076 $371 $3520 $320 $3,200 $2200 $200 $36,460 $36,460 $0 $41,823 $5,410 $3,310 $4,000 $3$60 $2,000 $6008 $16,535 $47,039 $7,090 $3,632 $6,500 $4320 $3,000 $8,877 $13,620 $2000 $3,705 Optional Additional Services -CA Phase Subtotal $135,118 $48060 $7833 $10500 $8280 $5,000 $15485 $33355 $0 $2,000 $3705 $0 $0 $0 Reimbursable Expenses Allowance $30,000 Contract Total (includ. Reimbursable) $5,415,825 $1,832,322 $385,595 $304,150 $378,510 $590,885 $1,544,040 $36,235 $12,820 $9,945 $12,800 $20,000 $25,000 Page 2 of3 IDesign Phase+Reimbursables $3,928,715 I DESIGN PHASE SUMMARY Basic Services for Buildings- Design Phase Subtotal Other Basic Services - Design Phase Subtotal Optional Additional Services - Design Phase Subtotal Subtotal Design Phase $1,264951 1 $2150,420 $483,344 $3,898,715 CA PHASE SUMMARY Basic Services for Buildings- CA Phase Subtotal Other Basic Services- CA Phase Subtotal Optional Additional Services - CA Phase Subtotal $568311 $783,681 $135,118 Subtotal CA Phase $1,487,110 $5,05,825 check Stipulated Sum (Article 11.1.1) Supplemental Services (Article 11.2) Total Contract (Design thru Bidding) Architectural Tasks for Item 15 Supplemental CA Basic Services Project Prof Prof Principal Manager Staff Staff $200 8145 9115 9105 PR PM PS PS Attendance at Meetings (24)]2 96 96 72 Preparation of Field Reports (24) 12 48 48 24 Responding to RFI, ASI, COPS84 288 480 480 Cost Accounting. Change Orders (6), Pay Applications (6) 12 48 24 24 Project Schedule Meetings (6)6 6 Project Management and Communications 72 192 72 24 Subtotal hours 258 678 720 624 Subtotal $298,230 $51,600 $98310 $82,800 $65,520 Optional and Elective Services Fees A Street Improvement Plan if required TBD B Support SEPA Administrative Hearing If required TBD C Faalitation of Public Meetings ifrequired TBD Services Not Included Post occupancy Evaluation Facility Support services LEED Certification Commissioning Support Coordination of Owner Consultants Third Party Value Analysis/Constructability Review Support Envelope Design Phase Consulting Food Service Design Services Additional Master Plan Studies Electrical Service Replacement Ufillty Rebates Assistance HNTE MH Hourly Rates Schedule for Additional Services Principal $200 Professional Staff IX $175 Professional Staff VIII $145 Professional Staff VII $135 Professional Staff VI $125 Professional Staff V $115 Professional Staff IV $105 Professional Staff III $95 Professional Staff II $85 Professional Staff I $75 Support Staff $75 $000 $000 $000 Page 3 of3 EXHIBIT A al PCS Structural Solutions EXHIBIT A Seattle Tacoma Portland 1011 Western Avenue, Suite 810 I Seattle, WA 98104 1206.292.5076 1250 Pacific Avenue, Suite 701 I Tacoma, WA 98402 1253.383.2797 101 SW Main Street, Suite 280 I Portland, OR 97204 1503.232.3746 www.pcs-structural.com March 1, 2023 Miller Hayashi 118 N 35th Street #200 Seattle, WA 98103 ATTN: Laura Maman RE: Tukwila Public Works Maintenance and Engineering Building Structural Engineering/Consultation Proposal Dear Laura: Thank you for the opportunity to propose our Structural Engineering services for the Maintenance and Engineering Building for the Tukwila Public Works Department. SCOPE OF SERVICES We will provide all structural design, drawings, and calculations as required for contract documents and toward obtaining the Building Permit for the structural portion of the work. We will also provide Construction Phase services, which consist of shop drawing review, site construction meetings, and general consultation. Our fees are based upon the assumption that the facility will be designed and constructed utilizing the GC/CM project delivery method. Our fees are based upon an approximate 35,000 SF three story Maintenance and Engineering Building and 5,000 SF one-story Tool Storage and Covered Loading Building as well as the assumptions outlined in Exhibit A. The fees, broken down into phased services, are presented in Exhibit B. As always, please feel free to call if there are any questions regarding this proposal. Thanks again, and we look forward to working with you on this great project. Very truly yours, PCS STRUCTURAL SOLUTIONS Alex Lege, S. Principal ACLmap 22-728 Attachments: Exhibits A & B 22728 pro 2023-03-01 acl Structural Solutions Connected Teams. Bold Solutions. EXHIBIT A Exhibit A - Scope of Work - Tukwila Public Works Administration Building March 1, 2023 Listed below is a brief description of the anticipated scope of structural work. Description • Overall project construction cost of $56,500,000 with $23,700,000 set aside for site improvements and $1,800,000 for environmental shoreline restoration. These costs have been escalated to construction midpoint date of January 2026. • The 35,000 SF three-story Maintenance and Engineering Building will have a construction budget of $19,100,000. The primary structural systems will be designed to essential facility standards. • The 5,000 SF one-story Tool and Covered Loading Building will have a construction budget of $1,500,000. The primary structural systems will be designed to essential facility standards. The building will be semi heated with multiple access points for equipment and storage. • The Covered Parking and Covered Material Storage buildings will be PEMB with a construction cost of $9,500,000. The final structural design of the building superstructure will be bidder designed, however for permit and bidding purposes we will provide an assumed foundation design in the structural construction documents. The following is our understanding of the approximate size and construction cost for each. o Covered Parking 28,800 SF, $4,230,000 o Covered Salt, Sand, and Gravel Storage 5,200 SF, $1,040,000 o Covered Spoils Area 9,400 SF, $1,030,000 o Storage/Loading/Dumpster Area 18,840 SF, $3,200,000 • The Decant Facility will be a separate 2,600 SF uncovered structure consisting of recessed pits and sloped concrete slabs with a construction cost of $900,000. • We will provide our drawing deliverables utilizing Revit. Structural modeling will include building structures included in our scope of services for structural design. Foundations • The site is underlain with soils which may settle and lose strength during seismic events in a process known as liquefaction. Most smaller structures on site will utilize reduced design bearing pressures and other recommendations from the project Geotechnical engineer for the design of conventional cast -in-place concrete foundations. The following structures will have conventional cast -in-place concrete foundations supported on aggregate pier improved soils to mitigate settlement: o Maintenance and Engineering Building o Tool and Covered Loading Building Exclusions • Multiple bid/fast-track/early foundation permit sets. The building construction package will consist of one complete set of Construction Documents. • Renovation or further study of existing buildings on the project site beyond the scope of work included in the concept design phase. • Seismic retrofit/upgrade or seismic analysis of the Fleet and Facilities building. • Redesign of structural systems during construction due to owner modifications or alternate fabrication/framing/erection options requested by the contractor. • Anchorage and design for equipment or storage racks. • Supports for ducts, pipes, lights to essential facilities standards. • Design of complex exterior cladding systems. • Retaining walls, seat walls, benches, signs, vaults, etc. are not included in our fee determination. Schedule • The following schedule is based on the provided draft schedule dated February 14, 2023: o Schematic Design April 2023 -October 2023 o Design Development November 2023 -May 2024 o Construction Documents July 2024 -April 2025 o Building Permit submittal is anticipated to be November 2024 o Bid Date is anticipated to be January 2025 o Construction Phase Starts April 2025 with substantial completion October 2026 Structural Solutions Connected Teams. Bold Solutions. EXHIBIT Exhibit A — Scope of Work — Tukwila Public Works Administration Building cont'd March 1, 2023 Additional Information • Construction Administration includes review of shop drawings and response to RFIs. On-site Structural Observation will likely occur twice a month as the primary structural components are being erected. (12) site visits are included in our Construction Phase service proposal. • Modifications to structural layout after the Permit Set will result in additional fees. • Our design fee includes the structural design of (1) feature stair in the Maintenance and Engineering building. Additional stairs are assumed to be bidder design steel stairs. • Alternate bids packages that have a significant impact to the structural design may result in additional fees. • Substantial structural design changes to the premanufactured metal building (PEMB) foundations as a result of coordination with the premanufactured metal building bidder designer after Permit/Bid will result in additional services. • Our design fee includes responses to one round of permit correction responses. • We anticipate reviewing and coordinating structural sections of the project specifications provided as part of the architectural specification. Additional Services As per your request, we have included the following additional services in our proposal. • Value Analysis (VA) Participation: This fee covers our participation in and response to an independent VA Study session performed by an outside party. This is not included with our fee for GC/CM. • Constructability Review Participation: This fee covers our participation in and response to an independent Constructability Review Study session performed by an outside party. This is not included with our fee for GC/CM. Incorporating substantial comments may result in additional fees. • Conformed Set: This fee covers our effort for reprinting the construction documents post bid to include all addendums and permit comments into one set of documents including clouding changes. • Decant Building: This fee covers our efforts for structural design from schematics to bidding and construction phase services. • Covered Parking: This fee covers our efforts for structural design from schematics to bidding and construction phase services. • Covered Material Storage Structures: This fee covers our efforts for structural design from schematics to bidding and construction phase services. Included are (5) separate structures including Salt storage, Sand storage, Gravel storage, Spoils storage, and Storage/Loading/D u m pste r. • GC/CM Delivery Method: This fee covers our efforts associated with active participation with the selected GC/CM exclusive of VA or Constructability Review Studies. • Generator Pad and Enclosure: This fee covers structural design for (1) generator pad, the associated screen walls, and anchorage of the generator to the foundation. • Truck Wash Renovation in F&F Building: This fee covers our efforts for the structural design from schematics to bidding and construction phase services. We assume existing drawings for the building will be provided and as -built drawings provided by PCS will not be required. The scope will include creating two new openings in the exterior wall for access, as well as support for the truck wash equipment, and concrete slab on grade drainage systems. • Redesign of PEMB Foundations: Substantial structural design changes as a result of coordination with the pre -manufactured metal building bidder designer after Permit/Bid will result in additional services. • Record Drawings: Incorporating contractor redlines into the structural drawings at the end of the project closeout phase to be used by the owner. •:I PCS Structural Solutions Connected Teams. Bold Solutions. EXHIBIT A Exhibit B — Fee Calculation — Tukwila Public Works Administration Building March 1, 2023 FEE CALCULATION Allocated Design Phase 69% CA Phase 31% (1) (2) BASIC SERVICES: Maintenance and Engineering Building Schematic Design Design Development Construction Documents Bidding Construction Phase Project Closeout 18% 20% 29% 2% 29% 2% Sub -Total Tool and Covered Loading Building Schematic Design Design Development Construction Documents Bidding Construction Phase Project Closeout 18% 20% 29% 2% 29% 2% Sub -Total Basic Services Total ADDITIONAL SERVICES TOTAL $ 35,935 $ 39,932 $ 57,901 $ 3,993 $ 57,901 $ 3,993 $ 199,655 $ 4,038 $ 4,488 $ 6,508 $ 449 $ 6,508 $ 449 $ 22,440 $ 222,095 VA Participation Constructability Review Participation Conformed Set Decant Building (1) Covered Parking (1) Covered Storage Structure() GC/CM Delivery Method Generator Pad and Enclosure() Truck Wash Renovation in F&F Building (1) Redesign of PEMB Foundations (2) Record Drawings Reimbursables LUMP $ 3,500 excluded LUMP $ 4,500 excluded LUMP $ 4,000 LUMP $ 25,000 LUMP $ 40,000 LUMP $ 55,000 LUMP $ 15,000 LUMP $ 3,000 LUMP $ 15,000 TBD HNTE $ 6,500 $500 Max Covers efforts for structural design from schematics to bidding and construction phase services. Substantial structural design changes as a result of coordination with the pre - manufactured metal building bidder designer after permit/bid will result in additional services. Billing will be on a percentage of completion basis. Fee amount may only be changed with prior written permission. • T RE S WEST ENGINEERS, INC. A Certified Diverse Firm - DBE • SCS • MWBE March 13th, 2023 Laura Maman AIA Principal Miller -Hayashi Architects PLLC 118 N 35th Street, Suite 200 Seattle, WA 98103 lauramaman©millerhayashi.com O 206.634.0177 EXHIBIT A TRES WEST ENGINEERS C 248.514.8499 UI RE: CITY OF TUKWILA PUBLIC WORKS ADMINISTRATION BUILDING — ELECTRICAL ENGINEERING FEE PROPOSAL Laura: We are pleased to offer a fee proposal for the Tukwila Public VVorks - Administration Building project to be located at 11231 E. Marginal Way South in Tukwila WA. rn Our fee is based on the A/E Guidelines at 6.09%, with a MACC of $54.7 million and an electrical MACC of $3,903,055 per the TWE predesign cost opinion. A summary of our proposed engineering services is listed below. rn We understand that the project will be completed utilizing the Design/Bid/Build delivery method. • Provide Electrical engineering documents. o Coordination with other disciplines. n o Power distribution system, one line diagram and electrical load calculations o Lighting design for interior and exterior o Power and fire alarm system design D o MEP Specifications 03 A o Fire Alarm design build specifications o State of Washington Electrical code compliance forms o Coordination with Seattle City Light, CenturyLink, Comcast and any other local utility for new services. • Provide value engineering efforts at each project phase to establish and monitor the construction budget. • Bidding and Construction administration support: o Addenda, RFI's, submittal review, pre-bid walkthrough, site visits during construction, punchlist, and back punch. o Conversion of Contractor's redlined as-builts into AutoCAD/REVIT Our engineering fee for the scope of services listed above is: Page 1 01 3NOHd3131 N W w 0 0 Basic Electrical Engineering Services for Building: SD $22,236 DD $24,706 CD $35,824 Bid $2,470 Construction Administration $35,824 Closeout $2,470 EXHIBIT A $123,530 Basic Electrical Engineering Telecommunications and AV for Building: $60,800 SD $10,944 DD $12,160 CD $17,632 Bid $1,216 Construction Administration $17,632 Closeout $1,216 Basic Electrical Engineering Site Lighting and Security Cameras: SD $5,451 DD $6,057 CD $8,782 Bid $606 Construction Administration $8,782 Closeout $606 Basic Electrical Engineering Services for Decant Building: SD $575 DD $639 CD $926 Bid $64 Construction Administration $926 Closeout $64 $30,284 $3,194 Page 2 Basic Electrical Engineering Services for Tool Storage Building: SD $3,852 DD $4,280 CD $6,206 Bid $428 Construction Administration $6,206 Closeout $428 $21,402 Basic Truck Wash Building located in existing F&F Building $10,000 Optional Additional Services $129,300 EV Charging (97) Stations all covered parking $60,000 PV Design for all Buildings — 70kW Total System $29,800 GCCM Pricing Reconciliation (Hourly NTE) $10,000 Multiple Bid packages for early site work $12,000 Cost Opinions for SD/CD and Bid (3) $4,500 Conformed Set Documents $2,000 Record Set Documents $3,000 Generator Design, Testing and CA $8,000 The basic services work effort is further broken down below: o SD - Provide review of general site conditions, record drawings, research applicable basic materials, systems, and equipment, prepare recommendations and conceptual designs for electrical power distribution, lighting and controls, fire alarm, communications raceways, and general space requirements. o DD - Continue development and expansion of mechanical and electrical plans including approximate sizes, capacities, and preliminary layouts. Prepare preliminary specifications for mechanical and electrical systems. o CD - Provide preparation of final project drawings and specifications. Provide electrical engineering calculations and submit to agencies for Plan Review and approval o Bid - Attend a pre-bid walk through meeting with perspective bidders and prepare addenda based on any field questions, clarifications, or design changes. o CA - Review electrical submittals, addenda, general site visits to review construction progress, answer contractor RFI's, and review monthly pay requests. o Final review of O&M and closeout submittals. Page 3 Deliverables: O 100% SD (Drawings, Review comment responses, Narrative, and Specification TOC o 100% DD (Drawings, Review comment responses, and Preliminary Specifications). o Building Permit (Drawings, 50% Specifications, Electrical energy code compliance forms) o 100% CD (Bid drawings, Electrical Permit drawings, Specifications) Exclusions: • Arc Flash Study • Building commissioning • Plan review and permit fees • Phased construction • Design for alternate bids • Structural calculations and engineering is required for PV design • Drawing set is diagrammatic and does not include shop level detail drawings • Design changes as a result of VE processes after 50% construction documents • Owner requested design changes during construction • Additional Meetings/site visits not specifically listed herein • Building approval through use of the total building performance or Target performance path of the energy code. • Assumptions: • Backgrounds will be provided for us in REVIT/AUTOCAD format • Design drawings will be completed in 2D AutoCAD/3D REVIT • Project will be completed utilizing the same version of AutoCAD/REVIT as it was started in. • Project will be submitted as one permit submittal • Project will be submitted as one bid package • Project will not be phased construction • LEED accreditation will not be pursued. • There will be no floor plan changes after 50% construction documents, additional services will be requested if revisions to model after 50%. • Project will adhere to the local codes under the 2021 code cycle • Meetings/Site Visits: O 3 — Design review meetings o 24 — Monthly design meetings o 3 — Value engineering meetings o 2 — Preconstruction meetings O 9 — Site visits during Construction Page 4 EXHIBIT A o 1 — Punchlist site visit o 1 — Backcheck site visit Schedule: 104 weeks for design and 78 weeks for construction, with SD starting April 15th, 2023 and Construction of 18 months. Proposal is good for 90 days Payment: Project will be billed monthly on a percentage complete basis. Payments are due within 30 days of invoice date. Diverse Inclusion Plan: Tres West Engineers, Inc. is a Women and Minority owned business and is certified MWBE, DBE, SCS Our firm carries $2million/$4million aggregate in E&O insurance. We appreciate the opportunity to be of service and look forward working with you. Please do not hesitate to call if you have any questions. Sincerely yours, Approved By: Signature Print Sean J. Roy LC, LEED®AP Date Principal Page 5 P2SENG March 10, 2023 Miller Hayashi Laura Maman 118 N 35th Street #200 Seattle, WA 98103 920 Fifth Ave. Suite 2300 Seattle, WA 98101 EXHIBIT A SUBJECT: Tukwila Public Works Maintenance and Engineering Building Laura, Thank you for considering P2S Inc., for the above -referenced project. We are pleased to provide the following proposal that outlines our statement of understanding, scope of services, and fees. STATEMENT OF UNDERSTANDING AND SCOPE OF WORK The scope of this proposal includes engineering services to prepare mechanical and plumbing construction drawings, energy modeling, daylighting analysis, and fire protection for the Tukwila Public Works Maintenance and Engineering Building based on the site plans dated 02/15/2023. The estimated total construction cost is $56.5 million. SERVICES The following engineering services are included in our scope: • Mechanical and Plumbing • Fire Protection • Energy Modeling • Daylight Analysis DESIGN • Prepare mechanical and plumbing construction drawings. • Provide field investigation to determine existing conditions (access to all related scope areas to be provided by owner). • Prepare a Basis of Design (BOD) narrative. • Provide construction specifications. • Provide catalog cutsheets for major equipment by discipline. • Respond to owner review comments and incorporate into design deliverables for the next submittal. • Provide review of cost estimate prepared by others. • Prepare two energy simulations (SD and CD) • Prepare two daylighting analysis (SD and CD) • Fire sprinkler and standpipe design criteria • Coordination of the point of connection 5 ft outside of building(s), location of fire riser room, and drain requirements. • Preliminary Hydraulic calculations of the fire sprinkler system to estimate the demand of the system (Final hydraulic calculations will be the responsibility of the design -build contractor) • Provide project performance specifications for fire sprinkler and standpipe system(s) 206-448-1911 Engineering Services Proposal to: Laura Maman, Miller Hayashi March 10, 2023 AGENCY REVIEW EXHIBIT A • Provide construction drawings in electronic format and submittal forms for plan check submittal. • Review and respond to plan review comments and attain approval. • Participate in one (1) plan review meeting with plan check agency. • Following plan check reviews are anticipated for the project: BID SUPPORT • Provide bid package in electronic format. • Participate in one (1) bid review meeting. • During bidding, respond to bid questions as required. CONSTRUCTION SUPPORT • Respond to requests for information and clarification, including addendums necessary for clarification during construction. • Review shop drawings and submittals for compliance with construction documents. • Participate in 5 in-person meetings. • Participate in 10 virtual meetings. • Participate in 12 site observation visits during construction to determine general conformance with the contract documents, and a final site visit for project punch -list. Provide written compilation of findings. • Participate in one (1) final punch list walkthrough and report with our findings. ASSUMPTIONS • The following services, if required, are provided by others: Commissioning, Testing and Balancing, Utility locating, topographic survey, and Hazmat (Hazardous Materials). • Plan check fees will be paid by the owner. • Value Engineering exercise requiring significant design changes after 50% Construction Documents stage is not included in the proposal and will require additional fee. • Fire protection system design (fire sprinkler) will be a deferred approval item and will be provided by the fire protection vendor/contractor hired by owner. SCHEDULE Notice to proceed is expected April of 2023, with a design duration of 365 days with a 18 month construction phase. P 2 S ENG Engineering Services Proposal to: Laura Maman, Miller Hayashi March 10, 2023 FEE EXHIBIT A We propose to undertake the project defined in this proposal for a fixed fee as indicated below. Fees will be billed monthly based on percent of project completion. Basic Services: Submittals M&E Building Tool Storage Decant Fleet and Building Building Maintenance TOTA Schematic Design Design Development Construction Documents Bid Support $40,608.76 $45,120.83 $1,753.12 $682.50 $1,098.83 $1,947.92 $758.33 $1,220.92 $44,143.21 $49,048.00 $65,425.21 $2,824.48 $1099.58 $1,770.33 $4,512.08 $194.79 $75.83 $122.09 Construction Admin $65,425.21 $2,824.48 $1099.58 $1,770.33 Closeout $4,512.08 $194.80 $75.83 $122.09 TOTAL $225,604.17 $9,739.59 $3,791.65 $6,104.59 $71,119.60 $4,904.79 $71,119.60 $4,904.80 $245,240.00 Additional Services: Submittals Energy Modeler Fire Protection Mechanical Engineer TOTAL Energy Modeling $24,400.00 $0 Daylight Analysis Fire Protection Design Fire Protection CA $11,000.00 $0 $0 Conformed Set $0 GCCM Pricing Reconciliation Meetings $n $9,900.00 $3,850.00 $0 $24,400.00 $0 $0 $0 $0 $3,960.00 $7,200.00 OPCC $0 $0 $5,280.00 Record Drawings $0 $0 $4,320.00 TOTAL $38,400.00 $13,750.00 $14,440.00 excluded from P2S scope $9,900.00 $3,850.00 $3,960.00 $7,200.00 $5,280.00 $4,320.00 $20,760.00 $72,910.00 $58,910 (excluding daylight analysis) We look forward to working with you on completing this project successfully. Should you have any questions or need clarifications, please contact us. Sincerely, RlA-0&10tc, Peter Sloane, PE, LEED AP, GPCP Studio Leader / Associate Principal P2S ENG Page 3 of 3 EXHIBIT A Cannon February 28, 2023 Laura Maman, AIA Miller Hayashi Architects PLLC 118 N 35th Street #200 Seattle, Washington 98103 PROJECT: CITY OF TUKWILA PUBLIC WORKS FACILITY — CIVIL ENGINEERING Dear Laura Maman: The City of Tukwila (City) is developing a public works facilities on two parcels along the Duwamish River between Tukwila International Blvd and East Marginal Way. We completed the "Test Fit" phase under a separate contract. This phase includes Schematic Design through Construction Administration. Prior to completing the fully executed contract, we request that you provide the final prime agreement with the owner and the C401 contract for our legal review. We look forward to working with you on the City's project and will remain committed to providing Reliable Responsive Solutions that fit the project's needs. Please review this proposal, and I will follow up with you next week to discuss further. If you would like to get started before then, please return the signed Acceptance of Proposal. The fees quoted in this proposal are valid for 60 days from this date. Sincerely, Katie Rollins Senior Associate Engineer 1400 112th Ave SE Suite 100 Bellevue, WA 98004 P (425) 677-2323 CannonCorp.us 220625.01 1 EXHIBIT A Cannon SCOPE OF WORK The following scope of work details civil engineering services for the City of Tukwila (City/Owner) Public Works Facility. Phase 1. Schematic Design Upon notice to proceed with schematic drawings, Cannon will complete the following: • Work with the project team to review two test fit layouts and provide input on feasibility of construction (i.e., ADA path of travel, gravity connections., etc.). • Provide exhibits showing truck turning movements on two site plans with up to three custom truck templates. • Provide concept -level grading and utility sheets sufficient for schematic -level pricing and review. • Confirm stormwater best management practices (BMP) area availability. • Provide BMP layout for alternative treatment design (bio swale or biofiltration). • Provide updated quantity take -off. Cannon will respond one time to Owner and Miller Hayashi Architects (Client) review comments. Phase 2. Design Development Upon notice to proceed with design development for one site plan, Cannon will provide civil documents sufficient for State Environmental Policy Act (SEPA) and land use submittal, including the following: • Preliminary grading and drainage plan including stormwater BMPs. • Preliminary pavement/circulation plan. • Preliminary utility plan. Cannon will also prepare the following: • Technical Information Report (TIR) sufficient for SEPA land use submittal. • Updated quantity take -off. • Response (one time) to Client/Owner review comments. Phase 3. Construction Documents Upon notice to proceed with construction documents, Cannon will provide construction documents sufficient for building permit submittal and constructability review including the following: • Civil cover sheet and notes. • Site demolition plan. • Paving/circulation plan. • Grading and drainage plan including stormwater BMPs. • Utility plan. • TESC plan • Construction details. 1400 112th Ave SE Suite 100 Bellevue, WA 98004 P (425) 677-2323 CannonCorp.us 220625.01 2 EXHIBIT A Cannon Cannon will also prepare the following: • Final TIR documentation/drainage report • Updated quantity take -off. • Response (two times) to City review comments. • Early works package to include site demolition and early grading. • Stormwater pollution prevention plan (SWPPP). Phase 4. Bid Assistance Cannon will provide nominal assistance directly through the architect during the general contractor/construction management (GCCM) bidding phase of the project. Phase 5. Construction Administration Cannon will provide construction administration services to review submittals, respond to RFIs, and provide general project coordination as it applies to the civil scope through the duration of construction (limited to 18 months). Phase 6. Project Closeout Cannon will provide as -built drawings based on contractor provided as -built markups and/or survey and one final punch -list site visit. ASSUMPTIONS AND EXCLUSIONS The following assumptions and exclusions apply to this scope of work: • Project architect is responsible for providing the site plan, Herrera (landscape architect) will be responsible for the site plan and horizontal control for the duration project. • Single, completed site survey will be provided before design development. • Items previously designed/completed in the previous phase that require revision after notice to proceed on subsequent phases will be addressed as additional services. • Meetings are limited to two in-person meeting on-site, bi-weekly coordination meetings held via teleconference throughout the project's active duration; and three on-site City/Owner meetings per phase (43 months assumed). • Cannon will virtually meet with the cost estimator one time at the end of each phase to discuss details and assumptions that are not shown on plans and to assist in the estimating effort. • Existing domestic and fire service connections are sufficient to serve the facility. Water modeling and hydrant flow testing will be provided by others. Cannon will coordinate with Mechanical, Electrical, and Plumbing (MEP) engineer and the project architect to site fire backflow devices (DDCVs) and hydrants. Architect will lead all fire department coordination, and Cannon will attend meetings, as requested, and limited to the meeting quantities listed above. • Attend one in person pre submittal meeting with Environmental Agencies organized by Hererra. • Attend one in person SEPA pre submittal meeting organized by Hererra • Cannon will not need to provide any presentation materials for City/Owner meetings. 1400 112th Ave SE Suite 100 Bellevue, WA 98004 P (425) 677-2323 CannonCorp.us 220625.01 3 EXHIBIT A Cannon • Site plan will include areas sufficient to satisfy required stormwater BMPs. • Site retaining/structural walls are not anticipated. • Dry utility design and coordination will be provided by others. Conduit location, trenching details, and location of above ground structure will be provided to Cannon prior to construction documents phase and will be shown on the utility plan. • Existing gravity flow utility connections (SS, SD) are of sufficient depth, capacity, and condition to serve the facility. Should lift stations be required, Cannon will coordinate, spec, and design for a package lift station. • Utility locating and potholing will be provided by others. • No public utility coordination will be required for civil utility connections. • Landscape and irrigation design will be provided by others, including all rail, fence, and pedestrian flatwork details. • Project contractor will complete earthwork calculations and will provide stockpiling or hauling plans to accommodate earthwork. Cannon will provide earthwork quantities sufficient for calculating building permit fees. • Survey services including topographic survey and mapping will be provided by others. • Improvements within the public right-of-way are limited to direct surface frontage improvements only. Off-site improvements will be included in the on-site plan set and submitted by the architect to Public Works for review separately from the building permit set. • Civil specifications will be provided within drawing sheet sets only. • Cannon will provide grading and utility design in AutoCAD Civil 3D for BIM coordination. Attendance at building information modeling (BIM) coordination meetings is not anticipated. • Site lighting design will be provided by others. • City processing will be provided by others. • Project management and consultant coordination fees are embedded in the above phases and are based on a 43 -month project duration. • Engineering services for the Shoreline Restoration are proposed under Additional Services Agreement (ASA) No. 01. The shoreline restoration permitting, and plans will be designed by Herrera. • Decant facility support services are proposed under separate agreement ASA No. 02. The decant facility design will be provided by Herrera. Cannon will coordinate with Herrera to site the facility and provide design for adjacent grading and utility connections as necessary. • Services not addressed or anticipated in the above will be provided as an ASA. • In executing this agreement, Client acknowledges these Assumptions and Exclusions and that they are not in conflict with their obligations and responsibilities to the Owner. • Environmental permitting and SEPA submittals will be prepared and supported by Herrera. We will provide supporting information in the form of up to three exhibits relating to the civil design for Environmental Permits including the JARPA permit submittal. • Coordination with Seattle City Light and Sound Transit will be handled by the City. 1400 112th Ave SE Suite 100 Bellevue, WA 98004 P (425) 677-2323 CannonCorp.us 220625.01 4 EXHIBIT A Cannon FEES Phase 1: Schematic Design $98,700 Phase 2: Design Development $112,400 Phase 3: Construction Documents $157,300 Phase 4: Bid Assistance $9,600 Phase 5: Construction Administration $157,700 Phase 6: Project Closeout $13,200 Total Fixed Fee Budget: $548,900 1400 112th Ave SE Suite 100 Bellevue, WA 98004 P (425) 677-2323 CannonCorp.us 220625.01 5 Cannon EXHIBIT A 2022/2023 Fee Schedule Bill Rate Ranges Subject to change Assistant Resident Engineer $ 140 - $ 169 Project Designer Associate Engineer $ 157 - $ 200 Project Engineer Associate Land Surveyor $ 185 $ 208 Resident Engineer $ 114 - $ 143 $ 141 - $ 173 $ 179 - $ 201 Associate Landscape Architect $ 158 - $ 177 Sr. Associate Architect $ 195 $ 219 Automation Specialist $ 147 - $ 165 Sr. Associate Engineer $ 173 - $ 219 Automation Technician $ 113 - $ 127 Sr. Automation Specialist CAD Tech $ 101 - $ 113 Sr. Automation Technician CAD Manager $ 120 - $ 134 $ 172 - $ 193 $ 137 - $ 154 Sr. CAD Tech $ 109 - $ 122 Construction Inspector 1 - III $ 111 - $ 154 Sr. Consultant / Principal -in -Charge $ 249 - $ 297 Design Engineer $ 130 - $ 158 Sr. Land Surveyor $ 203 - $ 228 Director/ Department Manager $ 187 - $ 264 Sr. Landscape Architect $ 172 - $ 193 Engineer Tech $ 108 - $ 121 Sr. Plan Check Engineer $ 169 $ 189 Engineering Assistant 1 - II Grant Funding Manager 1 - II I&E Services Coordinator $ 92 - $ 116 $ 141 - $ 177 $ 103 - $ 116 Information Systems Admin/Manager Land Surveyor $ 120 - $ 134 $ 174 - $ 196 Sr. Principal Designer $ Sr. Principal Engineer $ Sr. Project Designer $ Sr. Project Engineer $ Sr. Resident Engineer $ 130 - $ 184 196 - $ 266 114 - $ 156 147 - $ 187 192 - $ 216 Landscape Architect $ 118 - $ 132 Survey Assistant $ 103 - $ 116 Landscape Designer 1 - II Lead Automation Specialist $ 103 - $ 127 $ 162 - $ 182 Lead Automation Technician Lead Designer $ 127 - $ 143 $ 130 - $ 149 Office Engineer / Document Control 1-111 Plan Check Engineer 1 - II $ 107 - $ 140 $ 123 - $ 165 Planner 1 - III $ 113 - $ 143 Survey Technician 1 - V $ 120 - $ 183 Technical Writer 1 - IV $ 92 - $ 116 Survey Crew Rates - Regular One -Man Field $ 195 Planning Assistant $ 92 - $ 116 Two -Man Field $ 270 Principal Automation Specialist Principal Designer Principal Engineer $ 176 - $ 198 $ 120 - $ 163 $ 185 - $ 244 Other Direct Charges Black Line Plots $2.00 per page Outside Reproduction Cost + 15% Automation & Electrical Materials Cost + 25% (+tax) Subconsultant Fees Cost + 10 Technology Fee $30/Day Three -Man Field $ 355 Two -Man - HDS $ 310 Survey Crew Rates - Prevailing Wage One -Man Field $ 230 Two -Man Field $ 330 Three -Man Field $ 470 Electrical - Prevailing Wage Electrician $ 185 Building and Construction Inspector - Prevailing Wage BCI Construction Inspector $ 150 Forensics Engineering / Expert Testimony Fee Schedule Available Upon Request. Color Plots Travel and Related Subsistence Standard Mileage Rate Airplane Mileage Rate $5.00 per page Cost + 15% IRS Rate per mile GSA Rate per mile All expenses, such as special equipment, shipping costs, travel other than by automobile, parking expenses, and permit fees will be billed at the actual cost plus 15%. If the client requests, or the client's schedule requires work to be done on an overtime basis, a multiplier of 1.5 will be applied to the stated rates for weekdays for daily hours in excess of 8 as well as weekends and a multiplier of 2.0 for daily hours in excess of 12 and holidays. If the client requests field services to be provided outside of normal working hours, a multiplier of 1.5 will be applied to the stated rates. For prevailing wage projects, if the client requests field services to be provided on any given Sunday, a multiplier of 2.0 will be applied to the stated rates; on or around an observed holiday, other rates may be applied. Survey Crews and Automation Field staff are billed portal to portal. A minimum charge of 4 hours will be charged for any Automation Field Service calls outside of normal working hours. The stated rates are subject to change, typically on an annual basis. 1400 112th Ave SE Suite 100 Bellevue, WA 98004 P (425) 677-2323 CannonCorp.us 220625.01 6 Cannan ADDITIONAL SERVICES AGREEMENT Client: Miller Hayashi Architects PLLC Owner: City of Tukwila Project Name: City of Tukwila Public Works Facility Phase: ASA 02 Decant Facility SCOPE OF WORK EXHIBIT A Date: February 28, 2023 Project Number: 220625.01 ASA02 Cannon will provide water and sewer utility connections and provide tie-in grading for the decant facility. Cannon's limits of work will stop at the roof overhang for the decant. Herrera will provide all utilities and grading within the decant facility. ASSUMPTIONS AND EXCLUSIONS The following assumptions and exclusions apply to this scope of work: • Herrera will provide the role of Civil Engineer in Responsible Charge for work within the decant facility. • In executing this agreement, Client acknowledges these Assumptions and Exclusions and that they are not in conflict with their obligations and responsibilities to the Owner. Proposed Fee: $ 8,000 $7,200 Design Phases $ 800 CA Phase Reimbursable expenses are not included in this additional service agreement. Authorization: In witness whereof, the parties hereto have caused this agreement consisting of the Request for Additional Services, and the original executed TPW — Civil proposal and applicable documents to be executed and effective as of the date and year first above written. Any additions and/or corrections to this agreement will be addressed in a separate agreement. Client: Miller Hayashi Architects PLLC Cannon x Laura Maman, AIA Edward Collins Director, Land Development PE#35100 Date: Date: 1400 112th Ave SE Suite 100 Bellevue, WA 98004 P 425.677.2323 CannonCorp.us 220625.01 ASA02 1 Cannan ADDITIONAL SERVICES AGREEMENT Client: Miller Hayashi Architects PLLC Owner: City of Tukwila Project Name: City of Tukwila Public Works Facility Phase: ASA 01 Shoreline Restoration Support SCOPE OF WORK EXHIBIT A Date: February 28, 2023 Project Number: 220625.01 ASA01 Cannon will provide civil engineering assistance to the project's environmental engineer, (Herrera) for their work permitting and designing the shoreline restoration scope. The limits of the shoreline restoration work are shown approximately in the image below. Specifically, Cannon will coordinate the routing of a single storm -drain pipe (serving the City of Tukwila Public Works Facility) and coordinate grading at the interface between the Public Works Facility and the Shoreline protection parcel. Cannon will provide supplemental information from the site design documents such as TIR hydrology calculations, and earthwork quantities to Hererra for use in permitting applications. Cannon anticipates approximately 36 hours for our senior associate engineer to provide the above services. Should additional time be required, it will be provided as an extra service. Figure 1: Conceptual limits of shoreline restoration work by Hererra. 8 -STORY - 35 W FE (.` X SF 1 }.. �. I fwl=gra§. V 7rq 5 DEP H i ' = -eae PARKING IRE RESTORATION DUV ASSUMPTIONS AND EXCLUSIONS The following assumptions and exclusions apply to this scope of work: • Herrera will provide the role of Civil Engineer in Responsible Charge. • In executing this agreement, Client acknowledges these Assumptions and Exclusions and that they are not in conflict with their obligations and responsibilities to the Owner. 1400 112th Ave SE Suite 100 Bellevue, WA 98004 P 425.677.2323 CannonCorp.us 220625.01 ASA01 1 EXHIBIT A Cannon Proposed Fee: $ 8,000 $7,200 Design Phases $ 800 CA Phase Reimbursable expenses are not included in this additional service agreement. Authorization: In witness whereof, the parties hereto have caused this agreement consisting of the Request for Additional Services, and the original executed TPW — Civil proposal and applicable documents to be executed and effective as of the date and year first above written. Any additions and/or corrections to this agreement will be addressed in a separate agreement. Client: Miller Hayashi Architects PLLC Cannon x Laura Maman, AIA Edward Collins Director, Land Development PE#35100 Date: Date: 1400 112th Ave SE Suite 100 Bellevue, WA 98004 P 425.677.2323 CannonCorp.us 220625.01 ASA01 2 Cannan ADDITIONAL SERVICES AGREEMENT Client: Miller Hayashi Architects PLLC Owner: City of Tukwila Project Name: City of Tukwila Public Works Facility Phase: 800 Early Grading Package SCOPE OF WORK EXHIBIT A Date: March 23, 2023 Project Number: 220625.01 ASA03 Cannon will provide a separate early site demolition and grading package for city review and permitting that will include: • Title sheet • Notes sheet • Site demolition • Rough grading • TESC plan ASSUMPTIONS AND EXCLUSIONS The following assumptions and exclusions apply to this scope of work: • No more than two rounds of agency comments on this submittal package. • This effort will be performed after the development of the 50% CDs after the building footprint and site plan are determined. • In executing this agreement, Client acknowledges these Assumptions and Exclusions and that they are not in conflict with their obligations and responsibilities to the Owner. Proposed Fee: $ 10,500 Reimbursable expenses are not included in this additional service agreement. Authorization: In witness whereof, the parties hereto have caused this agreement consisting of the Request for Additional Services, and the original executed TPW — Civil proposal and applicable documents to be executed and effective as of the date and year first above written. Any additions and/or corrections to this agreement will be addressed in a separate agreement. Client: Miller Hayashi Architects PLLC Cannon x Laura Maman, AIA Edward Collins Director, Land Development PE#35100 Date: Date: 1400 112th Ave SE Suite 100 Bellevue, WA 98004 P 425.677.2323 CannonCorp.us 220625.01 ASA03 1 Cannan ADDITIONAL SERVICES AGREEMENT Client: Miller Hayashi Architects PLLC Owner: City of Tukwila Project Name: City of Tukwila Public Works Facility Phase: 801 Conformed Set SCOPE OF WORK EXHIBIT A Date: March 23, 2023 Project Number: 220625.01 ASA04 Cannon will publish a conformed set at the conclusion of bidding, but before the start of construction so that the general contractor has a current set at the start of construction. The set will include: • Changes because of bid questions • Addendum items added. ASSUMPTIONS AND EXCLUSIONS The following assumptions and exclusions apply to this scope of work: • This set will be published once to the contractor • This effort does not incorporate changes due to value engineering. • In executing this agreement, Client acknowledges these Assumptions and Exclusions and that they are not in conflict with their obligations and responsibilities to the Owner. Proposed Fee: $ 6,608 Reimbursable expenses are not included in this additional service agreement. Authorization: In witness whereof, the parties hereto have caused this agreement consisting of the Request for Additional Services, and the original executed TPW — Civil proposal and applicable documents to be executed and effective as of the date and year first above written. Any additions and/or corrections to this agreement will be addressed in a separate agreement. Client: Miller Hayashi Architects PLLC Cannon x Laura Maman, AIA Edward Collins Director, Land Development PE#35100 Date: Date: 1400 112th Ave SE Suite 100 Bellevue, WA 98004 P 425.677.2323 CannonCorp.us 220625.01 ASA04 1 Cannan ADDITIONAL SERVICES AGREEMENT Client: Miller Hayashi Architects PLLC Owner: City of Tukwila Project Name: City of Tukwila Public Works Facility Phase: 802 Record Set SCOPE OF WORK EXHIBIT A Date: March 23, 2023 Project Number: 220625.01 ASA05 Cannon will publish a record set at the conclusion of construction so that the city has record of the final contract plans. The set will include: • Changes as a result of RFIs and construction questions ASSUMPTIONS AND EXCLUSIONS The following assumptions and exclusions apply to this scope of work: • This set will be published once to the city • This effort assumed any significant changes to the plans would be addressed in RFIs, and there will not be significant as -built markups. • The contractor is responsible for maintaining an as -built markup set. • In executing this agreement, Client acknowledges these Assumptions and Exclusions and that they are not in conflict with their obligations and responsibilities to the Owner. Proposed Fee: $ 8,877.00 Reimbursable expenses are not included in this additional service agreement. Authorization: In witness whereof, the parties hereto have caused this agreement consisting of the Request for Additional Services, and the original executed TPW — Civil proposal and applicable documents to be executed and effective as of the date and year first above written. Any additions and/or corrections to this agreement will be addressed in a separate agreement. Client: Miller Hayashi Architects PLLC Cannon x Laura Maman, AIA Edward Collins Director, Land Development PE#35100 Date: Date: 1400 112th Ave SE Suite 100 Bellevue, WA 98004 P 425.677.2323 CannonCorp.us 220625.01 ASA05 1 HERRERA EXHIBIT A SCOPE OF WORK TUKWILA PUBLIC WORKS AD M I NSTRATIVE CAMPUS AND DUWAMISH SHORELINE RESTORATION DESIGN On February 9, 2023, Miller Hayashi Architects authorized Herrera Environmental Consultants (Herrera) to prepare a scope of work and cost estimate to provide environmental engineering, environmental permitting and landscape architecture services for the City of Tukwila's Public Works Administration Building (City). Herrera will work with the design team to develop design packages for schematic design, design development, construction documentation, bid set documentation, and provide construction phase assistance for the Public Utility Campus, including layout of program elements, trails, overall circulation, landscape, shoreline restoration areas and stormwater management based on permitting guidelines. This scope of work includes a discussion of the activities, assumptions, deliverables, and a schedule associated with this project: • Task 1.0 — Schematic Design 3 • Task 2.0 — Design Development 8 • Task 3.0 — Environmental Permitting 12 • Task 4.0 — Construction Documents 14 • Task 5.0 — Bid Support 17 • Task 6.0 — Construction Administration 18 • Task 7.0 — Project Closeout 19 • Task 8.0 — Contingency tasks 20 The scope is broken into tasks for each design stage that include landscape architecture site design, civil design of the decant facility, and shoreline restoration design adjacent to the Duwamish River. Herrera has teamed with Little Fish Lighting for site lighting design services. herrera_tukwilapwadminbuilding_sd-ca_sow_mar2023.docx March 24, 2023 HERRERA Page 1 of 23 EXHIBIT A Project Schedule • Notice to Proceed April 2023 • Schematic Design April 15, 2023 — October 31, 2023 • Design Development Nov 1, 2023 — May 31, 2024 • Construction Documents June 1, 2024 — March 15, 2025 • GCCM Bidding March 1, 2025 — April 15, 2025 • Construction Phase April 15, 2025 — October 15, 2026 Project -Level Assumptions: • City will be responsible for archaeological coordination and permitting. • Phase 2 environmental site assessment will occur before the Design Development stage of this project begins. • Current scope of work assumes all excavated soil and materials are clean and do not require special handling or disposal. • Herrera will be responsible for overall project base drawing file coordination and maintenance. • Herrera will be responsible for maintenance and communication of task schedules and Miller Hayashi will maintain overall project milestones. • Miller Hayashi will be point of contact for all City communications. • City will coordinate all necessary survey to support project design and permitting. PROJECT MANAGEMENT Herrera's project manager, Kate Forester, and assistant project manager, Stacy Vayanos, will be responsible for ongoing administration of the project, including reviewing invoices and preparing progress reports, as well as coordination of work efforts and schedule updates with Miller Hayashi Architects, Cannon, and all members of the design team. Christina Merten will be Herrera's Client Service Representative overseeing overall QC for Herrera's deliverables. LittleFish Lighting will be a subconsultant to Herrera for lighting design elements during this design phase. Project management will be an integrated part of each of the tasks discussed below. Project management deliverables involve the following: herrera_tukwilapwadminbuilding_sd-ca_sow_mar2023.docx HERRERA March 24, 2023 Page 2 of 23 SCOPE OF WOR Deliverables • Progress reports and invoices • Monthly team check-in meetings • Monthly schedule update meetings with Miller Hayashi TASK 1.0 — SCHEMATIC DESIGN EXHIBIT A The schematic design phase (30% drawings) will be based on the preferred alternative from the Test -to -Fit phase. Landscape architecture design will be included within Task 1.1. Environmental site civil design for the decant facility will be covered in Task 1.2. Herrera will also lead shoreline restoration for the project area along the Duwamish River under Task 1.3. Municipal code recommendations to allow flexibility with the stormwater design will be included within Task 1.4. This phase of the project will begin with a project kickoff meeting reviewing feedback regarding Test -to -Fit design alternatives. Herrera will review and incorporate City feedback, comments, and discussion from the project kickoff meeting and collaborate with the design team to support schematic level drawings. Task 1.1 - Landscape Architecture Schematic Design Landscape architectural schematic design will include all streetscape and interior site landscape elements, outdoor gathering spaces, stormwater facility siting, stormwater design support, planting, paths, bicycle parking, and hardscape elements. Herrera will also lead building and art element coordination, circulation, parking, site furnishings, and wayfinding. Herrera landscape architects will work collaboratively with the design team and City to determine site priorities, aesthetics, and maintenance goals to guide the design process. Landscape architectural design will strive to create work environments that are safe, welcoming, and inspiring, while serving the practical needs of public works employees and visitors. Task 1.2 - Decant Facility Schematic Design Herrera will prepare schematic design (30%) drawings and cost estimate for the decant facility to be located at the Tukwila Public Works Facility. This task will include: • Coordination with City to verify decant needs. • Update and finalization of decant facility sizing calculations. h e rre ra_tu kwi l a pwa d m i n b u i l d i n g_sd-ca_sow_ m a r2023. doa HERRERA March 24, 2023 Page 3 of 23 EXHIBIT A • Development of 30% drawings for decant facility layout and piping to fit within the Schematic Design package. Schematic Design drawings will not include details. Duwamish Shoreline Restoration Schematic Design Herrera will lead the design and permitting for the restoration of the shoreline along the Duwamish River between the recently constructed Chinook Winds mitigation site and the Duwamish Gardens Park and shoreline restoration project. The concept for shoreline restoration at this site involves laying back the banks, regrading the banks, removing invasive vegetation, revegetating the shoreline with native plant species, and adding habitat features. The design concept will also provide a publicly accessible trail that connects the existing trails present at the Chinook Winds and Duwamish Gardens Park. The design concept will maximize the extent of shoreline habitat restoration to support salmon recovery and ensure consistency with and connectivity to the adjacent and previously restored sites. Herrera will be the lead for this task including site grading, vegetation restoration, trail design, signage and wayfinding, adding relevant habitat features, and shoreline and vegetation restoration. Site assessments to inform shoreline restoration are scoped under Task 3.0 Permitting. Site assessment will include identification of the Ordinary High Water Mark of the Duwamish, existing vegetation communities and wildlife habitat, as well as wetland reconnaissance. Schematic design will include preliminary grading, trail alignment, stormwater outfall location and elevation, extent of vegetation enhancement, invasive species control areas, and wayfinding/signage. Task 1.4 - Municipal Code Modifications to Allow Stormwater Design Flexibility Herrera will provide draft and final redlines to Chapter 14.30 (Surface Water Management) of the Tukwila Municipal Code to allow flexibility with implementing the King County Surface Water Design Manual (SWDM). Several other Phase II jurisdictions have developed SWDM addendums or incorporated language into their municipal code to allow additional stormwater facilities (such as bioretention) to count towards Core Requirement #8: Water Quality Facilities. Herrera will also assist with up to two City Council meetings to describe these municipal code revisions and answer any technical questions posed by the City Council. Task 1 Assumptions • Four Herrera staff (two landscape architects, one restoration engineer, and one biologist) will attend the project kickoff meeting, up to 2 -hours duration. herrera_tukwilapwadminbuilding_sd-ca_sow_mar2023.docx V HERRERA March 24, 2023 Page 4 of 23 EXHIBIT A • Herrera staff (landscape architects, a civil engineer, a restoration engineer, and a biologist) will conduct an additional site analysis visit to inform the Schematic Design. • City will lead coordination with Seattle City Light and Sound Transit regarding design elements within easements. Herrera will support City with this coordination. • City will confirm desired program elements. • No outreach to Tribes or other cultural resource facilitation will be required of Herrera. • The design concept and modeling does not evaluate or consider sea level rise or other projected climate changes. • At this stage, there are no assumptions about site contaminants. • Initial draft grading, plant species lists for all site uses, and materials palette will be developed at this phase of design. Pre -restoration invasive plant removal recommendations will be identified in this phase. • Herrera will receive existing site survey, available GIS data layers, utility locations, easement property lines, programming requirements and background documents necessary to inform site analysis before initiation of fieldwork to support Task 1.0 and Task 3.0. • Concept level lighting plan may include lighting for perimeter and interior sidewalks, pathways and trails, exterior building, building entries/exists, signage, art and or feature landscape elements, parking areas, including lighting locations. • Herrera will coordinate with the design team to refine locations for buildings, stormwater management facilities, pedestrian and vehicular circulation, wayfinding/identity signage, landscaped and hardscaped areas. • Herrera will attend weekly internal design team meetings, 1 hour each. • Herrera will attend up to 12 biweekly meetings with the City Public Works Department, up to 2 hours each; including one meeting with maintenance staff. Herrera staff will include two Herrera landscape architects and one engineer or senior biologist, as needed. • Herrera will develop progress circulation diagrams to support City and team review and collaboration. • Herrera will facilitate an early maintenance and operations review of proposed schematic design elements and materials to help inform the next stage of design development. h e rre ra_tu kwi l a pwa d m i n b u i l d i n g_sd-ca_sow_ m a r2023. doa V HERRERA March 24, 2023 Page 5 of 23 EXHIBIT A • Markups and feedback will be consolidated into a single markup or document provided by Miller Hayashi to Herrera for edits. • Herrera will provide input on updated cost estimate for Schematic Design plans, developed by RC Cost. • Herrera will address one round of consolidated owner review comments after Schematic Design draft submittal. • Herrera will provide TESC notes and details related to landscape elements to be incorporated into TESC plans created by Cannon. • Municipal code revision support (Task 1.4) includes facilitation of up to two, 1 -hour meetings (virtual) and attendance at up to two, 1 -hour City Council meetings (in-person). • This task will be completed by October 15, 2023. • Draft Schematic Design Documents (PDF) o Cover Sheet o Legend and Abbreviations o Key Plan o Site Grading and Drainage Plan that will include: • Up to three 22x34 sheets at 20 scale • Preliminary contour grading with 1' contours at all hardscape and softscape areas including all landform grading intentions such as slopes, hills, swales, etc. • Key spot elevations at key hardscape and softscape areas, which may include high and low points, stair tops and bottoms, ramp tops and bottoms, and landings. • Key spot elevations at any walls, fences, or railings. • Primary drainage structures and with preliminary spot elevations. • Finish floor elevations at all building entrances. • Slope arrows depicting direction of slopes and percentages. • Preliminary grading for any stormwater facilities. o Site Materials Plan that will include: herrera_tukwilapwadminbuilding_sd-ca_sow_mar2023.docx HERRERA March 24, 2023 Page 6 of 23 EXHIBIT A • Up to three 30x42 sheets at 20 scale. • Location of pavement materials distinguished with separate hatches. • Pavement jointing patterns. • Curb and ramp types. • Location of and types of walls and fences. • Location of and type site furnishings. o Site Materials Palette that will include: ■ One 30x42 sheet. ■ Graphic image of all materials being proposed with concise descriptions including material source and performance standards. o Planting Plan that will include: • Up to three 22x34 sheets. • Preliminary layout of all deciduous and evergreen trees. • Preliminary layout of understory plantings represented as outlines and hatches only. • Specific plant species will not be described on the plans. o Plant Palette that will include: • Up to two 22x34 sheets at 20 scale. • Graphic representation and brief description of all proposed plant material organized into major plant types. o Wayfinding Plan • Up to three 22x34 sheets • Preliminary layout of all wayfinding signage and other elements. • Schematic level depiction of wayfinding graphics. Initial concepts may include hand drawn sketches. o Decant Facility Plan and Typical Sections o Decant Facility Piping Plan and Profile • Final Schematic Design Documents (PDF) • Lighting Schematic Design Narrative, including sketches, concept images, application images, as needed. • Specification outline. herrera_tukwilapwadminbuilding_sd-ca_sow_mar2023.docx 4 HERRERA March 24, 2023 Page 7 of 23 EXHIBIT A • Schematic Design Cost Estimate (PDF) • Draft redlines for Chapter 14.30 (Surface Water Management) • Final redlines for Chapter 14.30 (Surface Water Management) • Draft and final PowerPoint slides for City Council meetings TASK 2.0 - DESIGN DEVELOPMENT In the Design Development phase, Herrera will coordinate with the design team and incorporate comments from Schematic Design to create a refined plan set that will be submitted for environmental permitting. Herrera will update the cost estimate to reflect any modification made to the concept if adjustments have been made. Project specifications will be developed during this stage of design for all tasks. Task 2.1 - Landscape Architecture Design Development Herrera will refine the design and layout of hardscape materials, site furnishings, landscape plantings, wayfinding, outdoor gathering spaces, bicycle parking, as well as site design, site grading and drainage. Lighting design will be refined by Herrera's subconsultant, LittleFish Lighting. As part of this design phase, Herrera will work with the design team to facilitate a design drawing page turn review with City grounds operations and maintenance staff to align site expectations and goals. Task 2.2 - Decant Facility Design Development Herrera will prepare design (60%) drawings and cost estimate for the decant facility to be located at the Tukwila Public Works Facility. This task will include: • Development of 60% drawings for decant facility layout and piping, including sections and details. • Decant Facility Pre -Fabricated Canopy design and coordination. • Decant Facility slab and footing design. h e rre ra_tu kwi l a pwa d m i n b u i l d i n g_sd-ca_sow_ m a r2023. doa V HERRERA March 24, 2023 Page 8 of 23 EXHIBIT A SCOPE OF WORK Task 2.3 - Shoreline Restoration Design Development Herrera will incorporate input on Schematic Drawings and advance Shoreline Restoration to permit -ready documents during the Design Development phase. Modeling during this phase will be limited to what is necessary for flood certification and will be based on using existing HEC -RAS models and the King County certification process. Herrera will prepare design drawings, specifications, and quantities to support cost estimates for the shoreline restoration. Herrera will create a Basis of Design Report that describes existing site conditions, proposed design rationale and calculations, and targeted future conditions. Assumptions • Client will provide one consolidated round of written comments on the Schematic Design submittal. • Herrera will attend up to 3 bi-weekly client meetings, up to 2 hours each. • Herrera will attend weekly team meetings, as needed, 1 hour each. Herrera staff will include up to two Herrera landscape architects, one engineer and/or one senior biologist/permitting specialist. Overall Herrera meeting time will not exceed 60 hours. • Restoration design grading and model analysis does not include projections for sea level rise but planting plan will consider likely increased salinity in selection of suitable plants. • Restoration design development assumes no contaminants or significant cultural resources. • Herrera will not provide subgrade drainage design. Deliverables • Draft Design Development Drawings (PDF) including: o Cover Sheet o Legend and Abbreviations o Shoreline TESC Plan o Shoreline TESC Notes (SWPPP) o TESC Details o Key Plan herrera_tukwilapwadminbuilding_sd-ca_sow_mar2023.docx V HERRERA March 24, 2023 Page 9 of 23 EXHIBIT A o Overall Site Reference Plan to include: ■ One 30x42 sheet ■ Single undivided site plan depicting all site improvements including shoreline work. o Plant Protection and Removal Plan to include: ■ Three 30x42 sheets. • Graphically defines the primary intentions of the protection, removal (including invasives), transplanting and care of existing trees, shrubs, and other plant material. ■ Preliminary Plant Protection and Removal Reference Notes. o Site Materials Plan to include: ■ Up to ten 30x42 sheets. • Graphic representation of all landscape architecture improvements including pavements, walls, fences, steps, and mounted furnishings. ■ Details for design elements mentioned above. • Preliminary pavement jointing patterns. • Site materials legend and reference notes. o Site Grading and Drainage Plans and Details to include: • Preliminary contour grading shown as 1 -foot contours including all landform grading. ■ Slope direction indicated with arrows and slope percentages. Will include cross slope and min/max slope percentages. • Select spot elevations (to one-tenth detail) shown at building entrances, parking lot corners, tops and bottoms of stairs, tops and bottoms of walls, rim elevations of drainage structures, and select curb elevations. • Location of drainage structures and inlet locations. • Site grading and drainage reference notes. • Site grading and drainage details loosely defined. o Site Soils Plan and Details to include: • Up to three 30x42 sheets. • Graphic representation of all proposed planting soils to be used onsite including planting beds, planters or other specialized soils that might be required for areas such as bioretention. herrera_tukwilapwadminbuilding_sd-ca_sow_mar2023.docx HERRERA March 24, 2023 Page 10 of 23 EXHIBIT A ■ Site soils reference notes and legend. • Any details required to inform soil depths and/or planting area preparation. o Planting Plan and Details to include: ■ Four 30x42 sheets. • Graphic representation of all tree and understory planting including shrubs, perennials, and grasses. • Planting Plan reference notes. • Plant schedule that includes symbols, plant genus and common name, plant size and quantity. • Trees and shrubs will be individually laid out while smaller perennials and groundcovers will be shown as boundaries and hatches. ■ Planting details. o Irrigation Plan and Details to include: • Up to five 30x42 sheets. • Graphic representation of preliminary irrigation layout. ■ Different irrigation zones will be depicted as hatches only. • Point of Connection, mainline location and sizing, initial control valve layout will be shown plans. ■ Preliminary irrigation details. o Wayfinding Plan and details to include: • Up to six 30x42 sheets. • Refined programming, layout and location of all wayfinding signage and other wayfinding elements. • Refined wayfinding graphics. • Preliminary wayfinding signage details. o Lighting Plan and Details • Lighting locations, including mounting details and diagrams, as needed. • Luminaire Schedule with associated Cut Sheets of Basis of Design lighting equipment. • Lighting Controls Intent narrative. o Decant Facility Plan herrera_tukwilapwadminbuilding_sd-ca_sow_mar2023.docx HERRERA March 24, 2023 Page 11 of 23 EXHIBIT A o Decant Facility Sections o Decant Facility Details o Decant Facility Piping Plan and Profile o Decant Facility Canopy Plans o Decant Facility Canopy Elevations o Decant Facility Canopy Details o Sections • Final Design Development Drawings (PDF). • Draft and final Basis of Design Report for Shoreline Restoration Areas (PDF). • Quantities to support Design Development Level (60%) construction cost estimate (PDF). • Design Development Level (60%) Specification package (Word Document). TASK 3.0 - ENVIRONMENTAL PERMITTING Herrera will prepare a critical areas study report in compliance with Tukwila Municipal Code 18.45.040 in support of environmental permitting. The critical area study will include identification of the Ordinary High Water Mark of the Duwamish, associated fish and wildlife habitat conservation areas and any mapped potential geologic hazard areas within the project area. Field work to support the critical areas study will include a wetland reconnaissance of the entire project area; however, wetlands are not anticipated at this time. If wetlands are found on- site, additional scope will be needed for reporting. This report will be used in support of environmental permit applications for the project and to advance the Schematic Design. Fieldwork will be conducted after the kickoff meeting and prior to June 2023. Herrera will coordinate with the design team and the City to schedule a pre -application meeting with the federal, state, and local regulatory agencies that will be involved in issuing environmental permits for construction. This pre -application meeting will be scheduled after completion of Task 1.0 — Schematic Design and will consist of one onsite meeting. Herrera will prepare a Biological Assessment (BA) for the project summarizing potential impacts to listed species and critical habitat under the federal Endangered Species Act (ESA) and essential fish habitat (EFH) under the Magnuson -Stevens Fishery Conservation and Management Act. The BA will use impact information based on Design Drawings. It is anticipated that the project will result in a "May affect, not likely to adversely affect" determination and that informal consultation with the National Marine Fisheries Service (NMFS) and U.S. Fish and Wildlife Service (USFWS), collectively known as the "Services" will meet the ESA compliance requirements for the herrera_tukwilapwadminbuilding_sd-ca_sow_mar2023.docx HERRERA. March 24, 2023 Page 12 of 23 EXHIBIT A project. The BA will draw upon information generated in preceding tasks for the shoreline restoration work, coupled with detailed information on the status of applicable species listed for protection under the ESA. Herrera will prepare Joint Aquatic Permit Application (JARPA) package for submittal to the US Corps of Engineers as part of a Clean Water Act Section 404 Nationwide Permit (NWP) 27 application for the shoreline restoration work associated with the project. The JARPA form will include information pertaining to the applicant, property owners, project location, project description, OHWM, and necessary permits. The Herrera team will prepare JARPA figures according to Corps formatting guidelines based on the Design Drawings including a vicinity map, property ownership information, plan views, and representative cross-sections for the shoreline restoration work. The JARPA figures will identify all work proposed waterward of the OHWM including quantities of excavation and fill. The Herrera and design team will respond to one set of consolidated comments on the draft JARPA from the City and produce a final JARPA. Information from the final JARPA will be used to complete a Hydraulic Project Approval (HPA) application to be submitted to Washington Department of Fish and Wildlife. Along with the information from the JARPA, the HPA application will require a SEPA determination and Design Drawings for the shoreline restoration work. Herrera will prepare the following City of Tukwila environmental permits required for the project: • Shoreline Substantial Development Permit • Shoreline Tree Removal and Vegetation Clearing Permit Herrera will provide the City with technical information relating to the design in support of SEPA Checklist completion. Herrera will complete a King County Flood Certification Form for City approval. Herrera will prepare Coastal Zone Management Consistency Form for City approval. • Up to two Herrera biologists will conduct a site visit to confirm Ordinary High Water Mark elevations for the Duwamish River parcel and collect information on shoreline vegetation. The biologists will set flags for survey crews to record the Ordinary High Water Mark elevation. Miller Hayashi will coordinate survey crew for collection of flags based on field sketch map provided by Herrera. • The project will qualify for a NWP 27 and not require additional review by Washington State Department of Ecology. herrera_tukwilapwadminbuilding_sd-ca_sow_mar2023.docx March 24, 2023 HERRERA Page 13 of 23 EXHIBIT A • No other local, state, tribal or federal environmental permitting is required. • City of Tukwila will be lead agency for SEPA and complete all SEPA application materials. • Restoration will require a King County Flood Certification Form. • City will be signatory and responsible for submittal and payment for all environmental permit applications. • Herrera will provide up to 20 hours of post -permit application coordination. • No Tribal coordination will be required for permit submittal. • Herrera will not prepare stormwater permits required for project. Cannon will be responsible for stormwater permits. Herrera will support stormwater permit applications, if needed, by providing design quantities and details relevant to landscape architecture and shoreline restoration elements. Deliverables • Draft and Final Critical Areas Report (DOCX and PDF) • Draft and Final JARPA Form and Figures (DOCX and PDF) • Draft and Final HPA Application (DOCX) • Draft and Final King County Flood Certification Form (PDF) • City of Tukwila Shoreline Substantial Development Permit Package, including Shoreline Tree Removal and Vegetation Clearing Permit Application (PDF) • Draft and Final Coastal Zone Management Consistency form (DOCX and PDF) TASK 4.0 - CONSTRUCTION DOCUMENTS As part of Task 4.0 Herrera will prepare up to 2 sets of bid ready Construction Documents based on comments from City and Permit review on the Design Development documents, to include a Shoreline Restoration Landscape Packages (which includes the Decant Facility). Any additional packages would require additional scope and fee as identified under Task 8.0. h e rre ra_tu kwi l a pwa d m i n b u i l d i n g_sd-ca_sow_ m a r2023. doa V HERRERA March 24, 2023 Page 14 of 23 EXHIBIT A SCOPE OF WORK Task 4.1 - Landscape Architecture Construction Documents Prior to beginning the Construction Document phase of the project, Herrera will help facilitate a page turn review of Design Development plans with grounds operations and maintenance staff. The page turn review will help confirm that there are no surprises and that the design will meet the needs and expectations of the grounds staff. Herrera will prepare Construction Document drawings, specifications, and Cost Estimate for the design and layout of hardscape materials, site furnishings, landscape plantings, wayfinding, outdoor gathering spaces, bicycle parking, as well as site design, site grading and landscape level site drainage. Task 4.2 - Decant Facility Construction Documents Herrera will prepare Construction Document design drawings, specifications, and cost estimate for the decant facility to be located at the Tukwila Public Works Facility. This ask will include: • Development of bid ready construction drawings for decant facility layout, piping, canopy, slab, and walls. Task 4.3 - Shoreline Restoration Construction Documents After receiving input on Design Development drawings, Herrera will produce bid -ready plans, specifications, and cost estimates. Herrera will: • Provide written responses to comments in the comment matrix from Design Development review. • Revise design plan set to incorporate City comments as well as input from permitting agencies. • Revise quantities to support cost estimates. • Create final design specification package. h e rre ra_tu kwi l a pwa d m i n b u i l d i n g_sd-ca_sow_ m a r2023. doa HERRERA March 24, 2023 Page 15 of 23 SCOPE OF Assumptions EXHIBIT A • Client will provide one consolidated round of written comments Design Development submittal. • Herrera will attend weekly team meetings, as needed, to support design collaboration and coordination. Herrera staff will include up to two Herrera landscape architects and one engineer/senior biologist. Hours not to exceed 100 for the 10 -month project phase. • Comments do not result in substantial changes to the overall design. Deliverables • Comment response matrix from Design Development drawing review • Construction Documentation Drawings (PDF) including: o Cover Sheet — Shoreline Plans o Legend and Abbreviations — All Plans o TESC Plan — Shoreline Plans o TESC Notes to contribute to (SWPPP) o TESC Details — Shoreline Plans o Site Preparation Plan o Key Plan o Overall Site Plan • As described in Task 2.0 but progressed to CD level. o Plant Protection and Removal Plan. • As described in Task 2.0 but progressed to CD level. o Site Materials Plan • As described in Task 2.0 but progressed to CD level. o Site Grading and Drainage Plans and Details • As described in Task 2.0 but progressed to CD level. o Site Soils Plan and Details • As described in Task 2.0 but progressed to CD level. o Planting Plan and Details • As described in Task 2.0 but progressed to CD level. herrera_tukwilapwadminbuilding_sd-ca_sow_mar2023.docx HERRERA March 24, 2023 Page 16 of 23 EXHIBIT A o Irrigation Plan and Details • As described in Task 2.0 but progressed to CD level. o Wayfinding Plans and Details • As described in Task 2.0 but progressed to CD level. o Lighting Plan o Lighting Details o Decant Facility Plan o Decant Facility Sections o Decant Facility Details o Decant Facility Piping Plan and Profile o Decant Facility Canopy Plans o Decant Facility Canopy Elevations o Decant Facility Canopy Details o Sections • Quantities to support construction cost estimates per bid backage • Construction Level specifications per bid package in DOCX and PDF format TASK 5.0 - BID SUPPORT Herrera will provide GCCM bidding support. Herrera will attend pre-bid meetings to communicate landscape and shoreline construction elements. Herrera will help respond to bidder requests for information (RFIs). Herrera will assist project team in reviewing contractor bids during contractor selection. Task 5.1 Landscape Architecture Bid Support Herrera will provide bid support as it relates to landscape architecture design site elements. Herrera will provide bid support as it relates to decant facility construction. herrera_tukwilapwadminbuilding_sd-ca_sow_mar2023.docx March 24, 2023 HERRERA Page 17 of 23 EXHIBIT A Herrera will provide bid support as it relates to shoreline restoration design. Assumptions • Herrera will spend up to 110 hours providing bid support during this project phase. Deliverables • Written responses to RFIs. • Comments and markup of bid comparison spreadsheets. • Presentation slides or materials to support Pre -Bid meetings. TASK 6.0 - CONSTRUCTION ADMINISTRATION Herrera will provide Construction Administration throughout the construction schedule. Work will include on-site construction support, reviewing submittal packages, reviewing, and advising on change orders, and assist with responses to RFI's. Task 6.1 - Landscape Architecture Construction Administration As noted under Task 7.0 for Landscape Architecture related construction. Task 6.2 - Decant Facility Construction Administration As noted under Task 7.0 for Decant Facility related construction. Task 6.3 - Shoreline Restoration Construction Administration As noted under Task 7.0 for Shoreline Restoration related construction. herrera_tukwilapwadminbuilding_sd-ca_sow_mar2023.docx V HERRERA March 24, 2023 Page 18 of 23 EXHIBIT A • Construction Administration for Landscape Architecture design assumes up to 1 day of onsite observation per week for the 18 -month construction duration. • Construction Administration for Landscape Architecture assumes up to 80 hours for RFI and submittal review and response. • Construction Administration for the Decant Facility assumes up to 32 hours of onsite observation and up to 8 hours for RFI and submittal review and response. • Construction Administration for Shoreline Restoration assumes up to 8 days for all earthwork, planting, and restoration activities. Administration assumes full days of onsite observation during this time. • Construction Administration for Shoreline Restoration assumes up to 30 hours for RFI and submittal review and response. Deliverables • Daily construction reports for days Herrera is onsite observing. • RFI and submittal response forms. TASK 7.0 - PROJECT CLOSEOUT Herrera and LittleFish Lighting will review and stamp record drawings post -construction where Herrera performed Construction Administration activities. • Conditions after construction will not require major rework of existing drawings. • Contractors will provide Herrera with record drawings documenting all relevant changes to site plans during construction. Deliverables • Stamped record drawings (PDF format) h e rre ra_tu kwi l a pwa d m i n b u i l d i n g_sd-ca_sow_ m a r2023. doa March 24, 2023 V HERRERA Page 19 of 23 SCOPE OF WORK TASK 8.0 - CONTINGENCY TASKS EXHIBIT A Herrera may provide the following additional tasks to support the project, if requested: Task 8.1 - SEPA Checklist Completion Upon the City's request, Herrera will prepare a SEPA checklist for the Project based on the Design Drawings. SEPA checklist will require input from the larger Miller Hayashi Team for built environment components. Assumptions • Herrera will receive notice to proceed for creating the SEPA checklist no later than October 31, 2023. • The SEPA checklist will be completed after Task 2.0 is complete. • Herrera will address one round of consolidated owner review comments on the Draft SEPA Checklist. Deliverables • Draft and Final SEPA Checklist (DOCX and PDF) Task 8.2 - Unanticipated Permitting Support Post - Submittal If needed by the City, Herrera will coordinate with permitting agencies on the City's behalf post - permit submittal for up to 100 hours. If needed, this task will include development of a Shoreline mitigation monitoring plan to guide annual performance monitoring for the shoreline restoration project. This task can be further scoped with an additional budget, if applicable based on agency feedback during permit review. Task 8.3 - Shoreline Survey If needed, Herrera will subcontract additional shoreline survey to capture OHWM, wetland boundaries (if present), vegetation community boundaries, unique habitat features, and other elements critical to shoreline restoration design. Survey efforts for these elements are not to exceed $6,000. Herrera will have up to $700 for project management and communications for this task. herrera_tukwilapwadminbuilding_sd-ca_sow_mar2023.docx V HERRERA March 24, 2023 Page 20 of 23 EXHIBIT A SCOPE OF WORK Design Renderings and Graphics Support Upon request, Herrera will create graphic renderings of the proposed design. Graphics may include illustrative perspectives, graphic sections, isometric drawings, or other informational renderings to support communication of design. Graphic support will be scoped and executed is based on client approval. This task provides services up to $10,000. Additional services beyond $10,000 will require additional scope and fee. Assumptions • Task scope and assumptions will be further developed if any of the optional tasks are selected for the project. Deliverables • Additional design, reporting or graphic deliverables will be determined on an as needed basis. TASK 8.5 - ADDITIONAL SERVICES - EARLY SITE DEMOLITION AND EARTHWORK BID PACKAGE At the request of the client, Herrera will provide additional services for an Early Bid Package for Site Demolition and Earthwork. Assumptions: • Herrera will spend up to 100 hours on the Early Site Demolition Bid Package • Client will determine the need for a separate Site Demolition and Earthwork bid package by the beginning of construction documentation phase (Task 4) and notify Herrera in writing. • Early Site Demolition and Earthwork package will not include Shoreline Restoration Documents. Deliverables: • Early Site Demolition and Earthwork Package Deliverables (PDF), including: o Cover Sheet o Legend and Abbreviations — All Plans o TESC Notes to contribute to (SWPPP) herrera_tukwilapwadminbuilding_sd-ca_sow_mar2023.docx V HERRERA March 24, 2023 Page 21 of 23 EXHIBIT A o Site Preparation Plan o Key Plan o Overall Site Plan • As described in Task 2.0 but progressed to CD level. o Plant Protection and Removal Plan. • As described in Task 2.0 but progressed to CD level. o Site Materials Plan • As described in Task 2.0 but progressed to CD level. o Site Grading and Drainage Plans and Details • As described in Task 2.0 but progressed to CD level. o Site Soils Plan and Details • As described in Task 2.0 but progressed to CD level. • Quantities to support construction cost estimates • Construction Level specifications per bid package in DOCX and PDF format TASK 8.6 - ADDITIONAL SERVICES — CONFORMED DOCUMENT SET At the request of the client, Herrera will provide additional services for a Consolidated document set for each of the three bid packages. This set will include: • Revisions to the plans and specifications issued through submittals and RFIs, clouded and numbered as a record of revisions. • Conformed Set for Campus includes: o Landscape Architecture assumes up to 24 hours for incorporating plan and specifications revisions. o Decant facility set assumes up to 6 hours for incorporating plan specifications revisions • Conformed Set for the Early Bid Package assumes up to 26 hours for incorporating plan and specifications revisions. • Conformed Set for Shoreline Restoration assumes up to 26 hours for incorporating plan and specifications revisions. herrera_tukwilapwadminbuilding_sd-ca_sow_mar2023.docx V HERRERA March 24, 2023 Page 22 of 23 EXHIBIT A RECORD DRAWING SSET At the request of the client, Herrera will provide additional services for a Record Drawing Set. Assumptions: • During Construction, contractors submit bi-weekly or monthly drawings, as agreed upon with the client. • Contract documents are updated to reflect final Contractor drawings in a record drawing set during the construction phase. • Drawings are delivered to client prior to project close-out Deliverables (PDF): • Consolidated record set including everything from Task 7.0 : h e rre ra_tu kwi l a pwa d m i n b u i l d i n g_sd-ca_sow_ m a r2023. doa V HERRERA March 24, 2023 Page 23 of 23 JHERRERA Herrn. prged No. EXHIBIT A HIMOMIE112101MIEMMEIEIMMIMIENIIMIEMBEEIMI 6,WRaVr, M•P'7,1moMR,S^M=R supeog,apor subtatal Hama Labor! *ow ...so law Escalated 8.1{1.11.11.abar as* ws. sitars ••••.2.21 .241.M• 14111.Fit va.oe PPM. MOM 111.141ft 119••• POPO/ ousnan aux. vaue. puma ...a ft.., pun. .1.2..e 442•1 oumas• mow atowit Irk+ *moo p.m wawa wure *um .13.11. want. ...As awl 0•41. 1204. OM woe latam ...ea I um.. wmage 41, subtotal ubasultant oat *two --—---—---.- =•• erand subtotal L .2a,140 1 .112,Sa .2411,284 .25,•e• 1 .13,28 .170,ses pip,121 .81,9115 .11,204 1 1,463 31.1.179 .2,,,saa 1 .19,275 *Kau 330,513 1 323,1173 333,043 36,173 310,036 1 .1.3,973 316,133 313,623 1 .1,144,ass - •=3:2 R C COST GROUP Proposal 95 Miller Hayashi Architects CLIENT CONTACT Laura Maman Dear Laura, EXHIBIT A DATE February 22, 2023 PROJECT Tukwila Public Works Administration Building Please see below our proposal for providing cost consulting services for the Tukwila Public Works project. Our proposed services include preparation of one schematic, design development and construction document estimate. It is our understanding that we will be pricing the architectural and structural scope, along with review and assisting on the site, mechanical and electrical costs provided by the engineers. This proposal also includes an optional service for one update of costs if the total project is constructed on separate schedules Our fee does not include time spent working on significant design or scope revisions. Provide cost consulting services at the following design stages: • Schematic Design • Design Development • Construction Documents 2.1 Cost Estimate The cost estimate will be based on the measurement of quantities from drawings and provided information and priced in accordance with these drawings, specifications and descriptions of the work. All sections will be estimated in detail based upon the information available. 2.2 Format The estimates will be presented in elemental format or that determined by the project team. 2.3 Exclusions Any design work or estimating beyond the above stated services and scope and beyond the site. 2.4 Meetings 1 Follow Up 1 Estimate Review We have assumed for this fee proposal for (2) hour of meetings, conference calls and follow up. 2.5 Project Staffing Assignment • Dan Cassady, Associate Principal (30+ Years' Experience) • Andy Cluness, Managing Partner (20+ Years' Experience) • John Perry, Senior Estimator- QA/QC (30+ Years' Experience) 3a. Basic Services Fees RC Cost Group 1 917 PACIFIC AVE, SUITE 505, TACOMA, WA 98402 1 253.258.2925 RCCOSTGROUP.COM Our Fixed Fee for cost estimating 14 $33,735 for the basic services: EXHIBIT A • Schematic Estimate = $9,555 (49 Hours x $195/Hr.) o Internal Kick -Off Meetings / Report Preparation: 1 Hour o Building Estimating — 34 Hours o Review of Engineer's Estimate- 2 Hours o Assisting with Engineer's Estimates — 8 Hours o Internal Estimating QA/QC- 1 Hour o Adjustments and Follow Up — 3 Hours • Design Development Estimate = $11,115 (57 Hours x $195/Hr.) o Internal Kick -Off Meetings / Report Preparation: 1 Hour o Building Estimating — 38 Hours o Review of Engineer's Estimate- 3 Hours o Assisting with Engineer's Estimates — 11 Hours o Internal Estimating QA/QC- 1 Hour o Adjustments and Follow Up — 3 Hours • Construction Document Estimate = $13,065 (67 Hours x $195/Hr.) o Internal Kick -Off Meetings / Report Preparation: 1 Hour o Building Estimating — 46 Hours o Review of Engineer's Estimate- 3 Hours o Assisting with Engineer's Estimates — 13 Hours o Internal Estimating QA/QC- 1 Hour o Adjustments and Follow Up — 3 Hours Optional Service = Separate schedule between two contracts ($2,500) Direct reimbursable expenditures if appropriate will be charged in accordance with the prime agreement or Our Hourly rates for miscellaneous additional services will be billed as reimbursable at $185/Hr. Flights and Accommodations will be billed at Cost + 10%. We are not anticipating expenses for this project. 5. Payment We will invoice on completion of each phase for payment net thirty (30) days. This proposal remains open for acceptance for a period of three months after which time the writer should be consulted for verification of scope and fees. 6. Project Schedule Based on our understanding of the current schedule that if successful in our proposal we would receive the documents on the following dates for the formal submittals of our service: Documents to RC Cost Group Complete Cost Plan Per Schedule Per Schedule We look forward to the opportunity of working with you on this important project and if you have any questions regarding this proposal or the fee structure, please give us a call. Thank you. RC Cost Group PAGE 2 OF 3 EXHIBIT A Dag C'ad.4.4 Dan Cassady, Associate Principal RC Cost Group, INC. Confirmation of Agreement: This letter correctly sets out the scope and fees for services to be provided by RC Cost Group, Inc. for this project. SIGNATURE OF AUTHORIZED OFFICER TITLE OF AUTHORIZED OFFICER DATE RC Cost Group PAGE 3 OF 3 VANIR Construction Management, Inc. March 1, 2023 Ms. Laura Maman Principal Miller Hayashi Architects PLLC 118 N 35th Street #200 Seattle, WA 98103 EXHIBIT A 707 S. Grady Way, Suite 120 Renton, WA 98057 T 425-577-0095 www.vanir.com RE: PROPOSAL FOR DIVERSITY, EQUITY & INCLUSION PROGRAM DEVELOPMENT Dear Ms. Maman: Vanir Construction Management, Inc. is pleased to provide you with this requested proposal for our professional services to provide Diversity, Equity, and Inclusion (DEI) program development for Miller Hayashi Architects for the Tukwila Public Works Maintenance and Engineering Building project. For this scope of work, we propose the services of Shanna Crutchfield. Shanna will assist you and your team to develop program parameters to integrate diversity, equity and inclusion components into the design phases, the bidding process and throughout the project, as needed. Our proposed fixed fee amount is for 51 hours of professional DE1 services in the not -to -exceed amount of $9,945.00, as noted in the attached fee breakdown sheet and staffing plan. Thank you for requesting our services. We look forward to working with you, your team and the Tukwila Publics Works team. Please let me know if you have any questions or require additional information regarding our proposal. Sincerely, VANIR CONSTRUCTION MANAGEMENT, INC. Darnell Cola Vice President and Area Manager for Pacific Northwest and Eastern States Attachments: Project Scope Details and Fee Schedule Level of Effort Worksheet Arizona 1 California 1 Colorado 1 Louisiana 1 Texas 1 Washington EXHIBIT A R220352 DIVERSITY, EQUITY, AND INCLUSION PROGRAM DEVELOPMENT SERVICES Shanna will provide guidance and leadership for developing a DEI vision and program with Miller Hayashi for the Tukwila PW M&E Building project. The DEI plan may include outreach and engagement strategies that are inclusive of all communities and stakeholders. Shanna may also assist in developing contractor inclusion plans for disadvantaged business enterprises (DBEs) and minority and women business enterprises (MWBEs). The scope to develop the DEI plan includes: Initial planning meeting with Miller Hayashi's design team. Meeting with Miller Hayashi and the owner. Monthly virtual meetings with Miller Hayashi, the owner, and consultants (if needed) to discuss and advise DEI scope, goals and budget, and progress. • Monthly meetings with the Miller Hayashi, the owner, consultants, and the general contractor to develop outreach goals and methods during the bidding phase. • A draft DEI plan. • A final DEI program recommendation. • Note: Meetings will be held in-person and virtual based on project needs. Professional Services Fee and Billing Data — 2023 Schedule of Professional Fees for Calculating Contract Adjustments JOB TITLE DEI Advisor — Shanna Crutchfield (51 hours) 2023 RATE $195/Hr. Job Incurred Expenses Job related expenses shall be direct reimbursable items at actual cost, plus 10%. Expenses incurred include reproduction of documents, postage, and delivery, photographic, job-related travel. Travel expenses are not included and would be in addition to the proposed dollar amount of this proposal. Vanir understands that travel expenses must be pre -approved. This fee schedule is subject to revision annually, October 31St of each year. VANIR Tukwila Public Works Maintenance and Engineering Building Miller Hayashi Architechs PLLC Vanir DEI Services Staffing Plan 3/1/2023 R220352 Base Scope of Services: Provide DEI program, design and outreach guidance. Role Firm/Em to Hourly Total p yee Total Cost Rate Hours Diversity, Equity & Inclusion Advisor Shanna Crutchfield $ 6,240 $ 195.00 32 Design Phase Diversity, Equity & Inclusion Advisor Shanna Crutchfield $ 3,705 $ 195.00 19 Construction Administration Phase Total Cost & Hours $ 9,945 51 EXHIBIT A Desig Phase 2023 Jan Feb Mar Apr May Jun 2024 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2 3 3 3 3 2 2 Construction Administ ation Phase 2025 2026 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 5 5 1 1 1 1 1 1 1 1 1 \TEGRATE> >ES G\ LA3 EXHIBITA W UNIVERSITY of WASHINGTON COLLEGE of BUILT ENVIRONMENTS —/ at the CENTER for INTEGRATED DESIGN 1501 E. Madison Street, Suite 200 Seattle, WA 98122 28 February 2023 TO: FROM: Laura Maman, AIA, LEED AP BD+C, Principal Miller Hayashi Architects PLLC 118 N 35th Street #200 Seattle, Washington 98103 O 206.634.0177 C 248.514.8499 Teresa Moroseos, Post -Doctoral Scholar/Research Analyst Christopher Meek, AIA, Associate Professor and Director Integrated Design Lab, University of Washington, Seattle RE: Building Performance Simulation Services Proposal for Tukwila Public Works Maintenance and Engineering Building Thank you for soliciting our proposal to provide building simulation assistance for daylighting and integrated design. The project, TUKWILA PUBLIC WORKS MAINTENANCE AND ENGINEERING BUILDING is a new approximately 35,000 ft2 three-story building and a TOOL STORAGE/DRIVE-THROUGH COVERED LOADING facility to support Tukwila Public Works. The Integrated Design Lab (IDL) will provide building performance simulation to support design decision making to improve space quality, comfort, and energy efficiency through daylighting, solar load control, and facade component selection. The primary areas of analysis will be for daylighting, views, and glare control; and the impact of solar shading and glazing design on perimeter thermal load conditions at the new three-story building. We will also provide daylighting design assistance for the drive through tool storage/access facility. The key design strategies anticipated for evaluation and guidance are as follows: • Manage direct sunlight for visual/thermal comfort and to support energy efficient building systems and operation. • Minimize peak thermal loads at perimeter zones based on proposed glazing/shading system concepts • Providing diffuse daylight and comfortable views. • Locating daylight apertures to create a light filled volume with control of direct sunlight to provide an interior surface composition of light to increase the perception of brightness and uniformity across the space. • Locate skylights and/or other apertures to control contrast and maximize the perception of brightness in area away from the perimeter windows (COVERED TOOL STORAGE). • Collaborative integrated design decision support with Miller Hayashi Architects and the project mechanical engineer and lighting designer T 206-616-6566 1 idlseattle.com/ Page 1 of 7 EXHIBIT A IDL Services will be billed at the hourly rates indicated below with a total for all scope items not to exceed $12,800.00 plus travel and reimbursable expenses. Director $175/hr Associate $125/hr Assistant $ 75/hr Travel and Meeting Expenses: Travel time will be billed at half the hourly rate and expensed at actual cost: None expected. Methods: Using single zone (shoebox) thermal models and Rhino -based daylighting models (e.g. perimeter offices, facade design iterations, others) the IDL will provide targeted performance evaluation of architectural design decisions. Methods to include: • Develop simulation -based questions and performance criteria • Geometry conversion to Rhino as required • Parameters (glass area/shading/orientation) Set-up/run parametric analysis. • Analytics o Perimeter zone (^'15'-0" depth) heating/cooling/lighting load (btu) o Perimeter zone peak cooling (btu/h) o Shading effects (comparative) o Daylighting (various metrics, sDA, ASE, UDI) o Views (percent occupied hours shades deployed) • Reporting/meeting/interactive workshops DETAILED SCOPE/FEE: 1. Daylighting/Facade Design/Programming Concept/Scope Development: Programming and Conceptual Design Assistance (Fee $900) A. Concept Design and Performance Criteria Establishment (In-person meeting with Project Team). B. Scope Development with Miller Hayashi Architects. C. Climate/Direct Sun Exposure Analysis (as needed) relative to daylighting/shading performance goals. D. Provide written comment as to the potential performance of selected schemes (peak cooling load analysis, daylight sufficiency, daylight quality, glare potential, shading system integration, and electric lighting concept proposal) to develop design criteria, and to identify system integration options. 2. Schematic Design Phase: Daylighting Design Assistance and Testing (Fee $6,250): A. Daylighting and solar control simulation scope refinement with Miller Hayashi Architects B. Daylighting and solar/thermal load control analysis of digital models created by Miller Hayashi Architects and modified by the IDL or created entirely by the IDL based on drawings provided by Miller Hayashi Architects. Tests to be documented via data representation (comparative numerical charts), solar exposure analysis renderings, 1 206-616-6566 1 UW IDL Page 2 of 7 EXHIBIT A patterns of direct sunlight, and photometric data. Examples of digital model simulation documentation available upon request. C. Provide a written report including simulation/testing documentation, design recommendations, and additional recommended tests. D. Provide solar shading and/or window coverings and controls recommendations. 3. Design Development Phase: Daylighting Design Assistance and Testing (Fee $3,900): A. Ongoing daylighting performance and solar shading analysis of revised digital models. Tests to be documented via renderings, patterns of direct sunlight, and photometric data and a revised report. B. Detailed analysis of facade strategies and material selection choices. C. Design review meeting with Miller Hayashi Architects to develop appropriate control zoning for electric lighting and shading systems (where applicable). D. Collaboration with Miller Hayashi Architects and the design team to develop integrated electric lighting and shading controls per models and emergent design strategies. 4. Construction Documents Phase: QA/QC Review (Fee $1,450): A. Sample review, glass specification guidelines and review, and window coverings review and recommendation. 5. Construction Administration Phase: (Fee $300): A. Review submittals for glazing, window coverings, and other daylighting system components. FEE BREAKDOWN TABLE We hope this proposal is acceptable to you. Please do not hesitate to contact me if you have any questions or comments. Best Regards, 00.4,2\1 Christopher Meek, FAIA Professor and Director Integrated Design Lab 1 Seattle University of Washington Department of Architecture T 206-616-6566 UW IDL Page 3 of 7 Concept SD DD CD CA TOTAL CM $ 175.00 3 6 4 2 1 10 TM $ 125.00 3 32 16 4 1 32 Asist. $ 75.00 0 16 16 8 16 $ 900.00 $ 6,250.00 $ 3,900.00 $ 1,450.00 $ 300.00 $ 12,800.00 We hope this proposal is acceptable to you. Please do not hesitate to contact me if you have any questions or comments. Best Regards, 00.4,2\1 Christopher Meek, FAIA Professor and Director Integrated Design Lab 1 Seattle University of Washington Department of Architecture T 206-616-6566 UW IDL Page 3 of 7 EXHIBIT A APPENDIX A. BIOGRAPHY AND REFERENCES FIRM PROFILE The Integrated Design Lab (IDL) at the University of Washington's (UW) College of Built Environments (CBE) has provided project -based research and technical assistance for over three hundred commercial and institutional building projects over the past decade, including numerous office buildings and major renovations. The IDL conducts theoretical and applied design research using advanced techniques in physical and digital simulation. Our facility includes a tilting earth heliodon, mirror -box overcast sky simulator, along with an array of digital simulation tools, photometric measuring equipment, data acquisition systems and tools for specialized photography. The IDL has internationally recognized expertise in daylighting, solar shading, visual comfort analysis, and integrated energy design with a focus on creating the healthiest, highest quality visual experience while meeting the most aggressive energy performance targets. Projects where the IDL had a substantial role in daylighting design have won national and regional awards including: nine national AIA Committee on the Environment (COTE) Top 10 Awards since 2005. The Integrated Design Lab provides daylighting design assistance and research at all phases of the project delivery process, from conceptual design through post -occupancy evaluation and retrofits. We have experience on a broad range of building types including commercial, institutional, educational and industrial projects. We have extensive expertise in the simulation and analysis of both instantaneous and annual daylighting performance and electric lighting and controls integration as well as with the simulation and performance dynamic shading and facade systems. The lab includes an extensive library of glazing and material samples, light redirecting technology, window coverings, and solar control products. Below is a list of services provided by the Lab: • Climate Analysis • Programming for daylighting and glare control • Building massing and orientation analysis • Exterior shading analysis • Interior planning and organization • Digital and physical modeling and testing • Interior daylight simulations • Electric light integration • Project accreditation and certification 1 206-616-6566 1 UW IDL Page 4 of 7 EXHIBIT A APPENDIX A. BIOGRAPHY AND REFERENCES RESUME AND BIO Christopher M. Meek, FAIA, IESNA (Project Lead) Associate Professor and Director Integrated Design Lab University of Washington Department of Architecture 1501 E. Madison St., Suite 200 Seattle, WA 98122 T: 206-616-7014 cmeek@uw.edu Paragraph Bio Christopher Meek, FAIA is Associate Professor of Architecture at the University of Washington and a registered architect. He is Director of the Integrated Design Lab (IDL) at the University's College of Built Environments. In this role, he consults with design teams in the Pacific Northwest and nationally with a focus on building energy performance, daylighting, visual comfort, electric lighting, and climate responsive design. The Integrated Design Lab has extensive experience working in the higher education building typology. Recent technical assistance and simulation support projects include the Millikan Laboratory and Andrew Science Hall at Pomona College, the Engineered Bio -Systems (Laboratory) Building at Georgia Tech (won national AIA COTE Top -Ten Green Building Award), the UCSD Biomedical Research Facility Phase 2, and the Altman Clinical and Translational Research Institute at UC San Diego. Prof. Meek teaches graduate and undergraduate level courses on building design, daylighting, electric lighting, and indoor environmental quality at the UW Department of Architecture. His research has been funded by the Northwest Energy Efficiency Alliance, regional utilities, New Buildings Institute, and the National Science Foundation. Prior to joining the faculty at the University of Washington he practiced in architecture offices in Washington State, New Mexico, and New Orleans, LA. Registrations 2006 Registered Architect, State of Washington (No. 9109) 1 206-616-6566 1 UW IDL Page 5 of 7 EXHIBIT A Teresa Moroseos, M. Arch. Post -Doctoral Scholar and Research Analyst Integrated Design Lab University of Washington Department of Architecture 1501 E. Madison St., Suite 200 Seattle, WA 98122 T: 206-616-6566 teresafm@uw.edu Paragraph Bio Teresa Moroseos is a Post -Doctoral Scholar and Research Analyst at the Integrated Design Lab (IDL) in the University of Washington's College of Built Environments. In this role, she provides daylighting and energy performance analysis for projects throughout the United States. She collaborates with design teams to find solutions that respond to the environment and maintain design intent, determines appropriate metrics of evaluation, and performs daylight and energy simulations. Teresa also conducts research related to building performance. Teresa has a background in engineering, architecture, and academics, and enjoys combining the computational aspect of daylight and energy analysis with the qualitative aspect of design in her work. Prior to working at the IDL, she worked as a designer at a Seattle architecture office, where she worked on civic buildings from schematic design to construction administration. Teresa has also taught undergraduate students at the University of Washington in topics of climate analysis, energy principals for buildings, passive solar design, and daylight simulations. 1 206-616-6566 1 UW IDL Page 6 of 7 February 22, 2023 Laura Maman, Principal Miller Hayashi Architects PLLC 118 N 35th Street #200 Seattle, Washington 98103 EXHIBIT A 1909 25TH AVENUE S., SUITE A SEATTLE, WA 98144 (206) 792-7796 WWW.A3ACOUSTICS.COM Re: Tukwila Public Work Maintenance and Engineering Building Proposal for Acoustical Consulting Services Dear Laura, Thank you for the opportunity to prepare this proposal for acoustical consulting services for the Tukwila Public Work Maintenance and Engineering Building Project. We look upon at this as another opportunity to work closely with your team in developing cost-effective solutions that will meet and exceed your expectations. Our company has tailored our team to meet the schedule and requirements of your project. For this project, Mohamed Ait Allaoua will be the project manager, assisted by Carter Howard and Craig Harris. We have the experience, talent, and drive to meet the demands and schedule of your project. After reviewing the information that you sent, we propose the following services: I. DESIGN PHASE Environmental Acoustics The site is located in close proximity to light rail tracks and along East Marginal Way S, and environmental noise should be evaluated to ensure compliance with the design criteria in the office spaces, meeting rooms, etc., facing east. 1. Conduct noise measurements to determine existing noise levels at the site. 2. Based on the result of the measurements, conduct a noise analysis, and provide recommendations for the windows, and window wall system to achieve the noise criteria. 3. Issue a written report that presents the results of our noise measurements and recommendations. Acoustical Design Services Tukwila Public Work Maintenance and Engineering Building Architectural Acoustics EXHIBIT A 2 1. Attend periodic meetings, and conference calls with the Architect, Owner, and other disciplines as necessary. 2. Confirm the design criteria with the design team based on industry standards, budget, and owner' s expectations. 3. Review conditions of sound transfer between office spaces, and common areas, and provide specific recommendations for walls and floor/ceiling assemblies to achieve the design criteria. 4. Review the loading dock area to ensure that noise intrusion from loading and unloading operations into the adjacent noise sensitive spaces meets the criteria. Provide recommendations as necessary to control noise to within industry standards. 5. Review the drawings and provide recommendations to achieve the criteria for sound isolation in the noise sensitive spaces such as offices, meeting rooms, etc. Recommendations may include, but are not limited to wall types, floor/ceiling assemblies, relites, doors, etc. 6. Review the open plan offices and provide recommendations to achieve speech privacy and freedom from distraction between the workstations. 7. Review the fitness center for structural borne noise and provide recommendations to meet the criteria in the adjacent noise sensitive spaces. 8. Review the room finishes and provide recommendations for acoustical treatments to reduce the reverberant sound and achieve speech intelligibility satisfactory and good listening conditions in the common and gathering spaces, offices, meeting rooms, etc. Provide material recommendations, coverage area, and assist with developing budget estimates for materials and treatments. Provide alternate material options when necessary. 9. Review the shops for sound isolation, and provide recommendations for the walls, doors, relites, ceiling, ventilation, etc., to control noise within the shop. 10. Review the proposed surface finishes in the shops for reducing the reverberant sound to within the design criteria. 11. Review the roof/ceiling assembly for reducing radiated noise from the rooftop mechanical equipment into the noise sensitive spaces below to within the design criteria. 12. Review the elevator equipment for noise and vibration and provide recommendations as appropriate. Acoustical Design Services Tukwila Public Work Maintenance and Engineering Building EXHIBIT A 3 13. Review the staircases for impact noise transmitted to the adjacent noise sensitive spaces, if applicable, and provide recommendations to meet the criteria. 14. Review bathrooms and provide recommendations as appropriate to ensure that noise intrusion from the bathrooms is not an issue in the adjacent spaces. 15. Conduct a quality review of the design phase with respect to the work completed by the architect. Carefully review all drawings regarding the implementation of acoustical recommendations. Issue a written report upon completion of our review noting areas requiring additional design. 16. Work with project team to develop and implement V.E. if necessary, depending on construction costs. Mechanical Acoustics 1. Establish the design criteria for the project based on the American Society of Heating, Refrigerating and Air -Conditioning Engineers (ASHRAE) handbook. 2. Review the mechanical system and provide recommendations to achieve the design criteria. This will include radiated noise, supply, and return, and vibration control. Recommendations will include any modifications to the selected units, duct liners, ducting layout changes and vibration isolation elements as necessary. 3. Provide performance specifications for vibration isolation for all mechanical equipment as required. 4. Based on the planned exhausts and intakes of the exhaust fans and mechanical equipment, predict noise levels at the adjacent sensitive receivers. We will issue specific recommendations regarding the location, size, and dimensions of any required mitigation to control noise to surrounding buildings. We will issue a letter of compliance to the City of Tukwila as required. 5. Conduct a quality review of the design phase with respect to the work completed by the mechanical engineer. Carefully review all drawings regarding the implementation of acoustical recommendations. Issue a written report upon completion of our review noting areas requiring additional design. 6. Work with the project team to develop and implement V.E. if necessary, depending on construction costs. II. CONSTRUCTION ADMINISTRATION 1. Provide timely review of all substitution request packages, RFIs, and Submittals related to acoustic applications. Acoustical Design Services Tukwila Public Work Maintenance and Engineering Building 2. Respond to questions and advise where requested. EXHIBIT A 4 3. Assist the architect and support the contractor as needed during construction to ensure proper installation, and performance of the sound rated walls in the field. Site visits will be additional services conducted upon request as necessary. FEES The estimated fee is based upon our preceding description of the scope of work. Our fee for these services will be billed hourly not to exceed $12,820.00, including all applicable expenses. A breakdown of our fees is as follows: Design Phase Environmental Acoustics $1,420.00 Architectural Acoustics $4,880.00 Design Phase: $10,820 Mechanical Acoustics $4,520.00 Construction Admin. Phase $2,000.00 CA Phase: $2,000 Total $12,820.00 Any additional work will be done at an hourly rate. Our hourly rates are as follows: Senior Consultant Consultant $160/hr $105-120/hr Again, thank you for the opportunity to provide you with this proposal. We look forward to working with you and contributing our expertise to the success of your project. Offered by: Accepted by: :s.Vicac,o Signature Signature Mohamed Ait Allaoua, Acoustician Managing Partner printed name and title printed name and title February 22, 2023 Date Date