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Home My WebLink AboutCOW 2023-07-24 COMPLETE AGENDA PACKET2 WILL 24, Tukwila City Council Agenda •••• COMMITTEE •OF THE WHOLE ❖ ,T.-_-�$$LA 4 0 'ii ,r I9va Allan Ekberg, Mayor Counci/members: ❖ Kathy Hougardy + De'Sean Quinn David Cline, City Administrator •:. Kate Kruller ❖ Thomas McLeod Cynthia Delostrinos Johnson, Council President ❖ Mohamed Abdi ❖ Tosh Sharp THE MEETING ON-SITE THE Monday, July BE CONDUCTED PRESENCE WILL PHONE NUMBER For Technical 2023; 7:00 BOTH ON-SITE AT TUKWILA CITY HALL AND ALSO VIRTUALLY. BE IN THE COUNCIL CHAMBERS (6200 SOUTHCENTER BOULEVARD). FOR THE PUBLIC TO PARTICIPATE IN THE MEETING IS: 1-253-292-9750, ACCESS CODE: 670077847#. Click here to: Join Microsoft Teams Meeting Support during the meeting call: 1-206-433-7155 PM 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE 2. LAND ACKNOWLEDGEMENT The City of Tukwila is located on the ancestral lands of the Coast Sa/ish peop/e. We acknowledge their continuing connections to land, waters and culture. We pay our respects to their elders past, present and emerging. 3. PUBLIC COMMENTS Including comment on items both on and not on the meeting agenda Those wishing to provide public comments may verbally address the City both on-site at Tukwila City Hall or via phone or Microsoft Teams for up to 5 minutes for items both on and not on the meeting agenda. To provide comment via phone or Microsoft Teams, please email citycounciMtukwilawa.gov with your name and topic by 5:00 PM on the meeting Council the date. Please clearly indicate that your message is for public comment during meeting, and you will receive further instructions. 4. PRESENTATION Get to Know Puget Sound Fire (PSF): Benefits of Regionalization. Division Chief Norm Go/den, Puget Sound Fire (PSF) Pg.1 5. SPECIAL ISSUES a. An update on the Allentown Truck Reroute EIS (Environmental Impact Statement). b. A resolution stating the City's intent to consider designating a residential targeted area for the purpose of establishing a multi -family property tax exemption program, and setting the time for a public hearing to consider the designation of the area. Pg.9 Pg.21 6. REPORTS a. Mayor b. City Council c. Staff 7. MISCELLANEOUS 8. EXECUTIVE SESSION 9. ADJOURN TO SPECIAL MEETING (continued..) COMMITTEE OF THE WHOLE MEETING July 24, 2023 Page 2 ❖ SPECIAL MEETING ❖ • Ord #2706 • Res #2075 1. CALL TO ORDER / ROLL CALL 2. CONSENT AGENDA a. Approval of Minutes: 7/10/23 (Specia/Mtg.) b. Approval of Vouchers c. Authorize the Mayor to sign a contract with Carollo Engineers for the Tukwila Reservoir Feasibility Study, in the amount of $153,190.00. [Reviewed and forwarded to Consent by the Transportation and Infrastructure Services Committee on 7/17/23.] d. Authorize the Mayor to accept a grant from the Washington State Department of Ecology Water Quality Combined Funding Program for the Enhanced Maintenance and Source Control Plan (EMP) and Decant Facility Design at the combined Public Works Shops site, in the amount of $462,043.00 (local match $81,537.00). [Reviewed and forwarded to Consent by the Transportation and Infrastructure Services Committee on 7/17/23.] e. A resolution stating the City's intent to consider designating a residential targeted area for the purpose of establishing a multi- family property tax exemption program, and setting the time for a public hearing to consider the designation of the area. [Reviewed and forwarded to Consent by the Committee of the Whole on 7/24/23.] pg.31 Pg.55 Pg.21 3. NEW BUSINESS For discussion of Consent Agenda items on/y, if necessary. 4. ADJOURNMENT This agenda is available at www.tukwilawa.gov, RemoteTukwila Council meetings and in alternate formats with advance notice for those with disabilities. are audio taped (and video taped as of 9/14/20). Available at www.tukwilawa.gov) WELCOME TO THE TUKWILA CITY COUNCIL MEETING The Tukwila City Council encourages community participation in the local government process and welcomes attendance and public comment at its meetings. MEETING SCHEDULE Regular Meetings are held at 7:00 p.m. on the 1st and 3rd Mondays of each month. The City Council takes formal action in the form of motions, resolutions and ordinances at Regular Meetings. Committee of the Whole Meetings are held at 7:00 p.m. on the 2nd and 4th Mondays of each month. The City Council considers current issues, discusses policy matters in detail, and coordinates the work of the Council at Committee of the Whole meetings. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council for up to 5 minutes on items both on and not on the meeting agenda during Public Comments. The City Council will also accept comments on an agenda item when the item is presented in the agenda, but speakers are limited to commenting once per item each meeting. When recognized by the Presiding Officer, please go to the podium if on-site or turn on your microphone if attending virtually and state your name clearly for the record. The City Council appreciates hearing from you but may not respond or answer questions during the meeting. Members of the City Council or City staff may follow up with you following the meeting. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. The City Council Rules of Procedure provide the following guidelines for Public Hearings: 1. City staff will provide a report summarizing and providing context to the issue at hand. 2. The proponent shall speak first and is allowed 15 minutes to make a presentation. 3. The opponent is then allowed 15 minutes to make a presentation. 4. Each side is then allowed 5 minutes for rebuttal. 5. After the proponents and opponents have used their speaking time, the Council may ask further clarifying questions of the speakers. 6. Members of the public who wish to address the Council on the hearing topic may speak for 5 minutes each. 7. Speakers are asked to sign in on forms provided by the City Clerk. 8. The Council may ask clarifying questions of speakers and the speakers may respond. 9. Speakers should address their comments to the City Council. 10. If a large number of people wish to speak to the issue, the Council may limit the total amount of comment time dedicated to the Public Hearing. 11. Once the Presiding Officer closes the public hearing, no further comments will be accepted, and the issue is open for Councilmember discussion. 12. Any hearing being held or ordered to be held by the City Council may be continued in the manner as set forth by RCW 42.30.100. For more information about the City Council, including its complete Rules of Procedure, please visit: https://www.tukwilawa.gov/departments/city-council/ PUGET SOUND REGIONAL FIRE AUTHORITY Professionally and compassionately helping people. Regionalization Presented to Tukwila City Council July 24, 2023 King County Emergency Response Zone 3 South King County (Zone 3) Seattle (Zone 5) Bellevue/Eastside (Zone 1) Member Organizations • Vashon Island • King County Airport • Eastside Fire & Rescue • Mountain View • Snoqualmie • South King Fire & Rescue • Black Diamond • Puget Sound RFA • Renton RFA • Skyway • Burien, Normandy Park, North Highline • Valley Regional RFA • Enumclaw Unified Training SKCFTC VISION Unify and enhance regional training that improves operational consistency, implements industry best practices, and creates a shared culture of excellence. MISSION Develop and deliver superior training to improve safety and performance. VALUES Integrity • Trust • Fun • Empower Others • Collaboration • Passion • Take Care of Each Other Tukwila Founding Member T , i 4 4 Command System BLIIE CARD FIRE COMMAND A ha2ard tone menuycrnenl system for NIM$ type 9 & 5 incident operations COMMAND SAFETY THE ICS ROLE IN PROTECTING FIREFIGHTERS Gy Alm. V. 94-ymGini y Nick amkicini A Command Training & Certification System for all of Zone 3 • Safety • Accountability • Predictability Regional Partnerships • New Hire Recruiting • Recruit Academy (Drill School) • Training Coordination • Promotional Exams • Peer Support • Health & Wellness • Annual Exams • Cancer Screening • Rehabilitation MEMMIENIIIM dill n , PEI i T i NW - T 411 41 a 8 COUNCIL AGENDA SYNOPSIS Fy��.; 4s. Initials ITEM No. a'lf: ‘ i Meeting Date Prepared by Mayor's review Council review fly 0 7/24/23 GL a� 5.A. I90a ITEM INFORMATION STAFF SPONSOR: MARK HAFS ORIGINAL AGENDA DATE: 7/24/23 AGENDA ITEM TITLE Allentown Truck Reroute EIS Project Update CATEGORY 0 Mtg Discussion Date 7/24/23 ❑ Motion Mtg Date ❑ Resolution Mk Date ❑ Ordinance Mtg Date ❑ Bid Award Mk Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police 11 PW SPONSOR'S In December 2022, HDR Inc. began work on the Allentown Truck Reroute Environmental SUMMARY Impact Statement (EIS). Staff is updating Council on progress made to date and next steps. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. Department of Public Works COMMITTEE Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 7/24/23 MTG. DATE ATTACHMENTS 7/24/23 Informational Memorandum dated 7/17/23 EIS Process Schedule Five Schematic Alternatives 9 10 City of Tukwila Allan Ekberg, Mayor Public Works Department - Hari Ponnekanti, Director/City Engineer INFORMATIONAL MEMORANDUM TO: Allentown Truck Reroute Progress Report FROM: Hari Ponnekanti, Public Works Director BY: Mark Hafs, EIS Project Director DATE: July 17, 2023 SUBJECT: Allentown Truck Reroute EIS Project No. 92110405 Project Update ISSUE Report to Council on project progress made to date. BACKGROUND In December 2022, HDR Inc. began work on the Allentown Truck Reroute Environmental Impact Statement (EIS). The project objective is to consider alternative routes for the freight truck traffic that accesses the Burlington Northern Santa Fe Railroad (BNSF) multi -modal facility through the Allentown neighborhood, causing adverse effects such as noise, vibration, vehicle emissions, surface water pollution, and unsafe conditions for pedestrians and bicyclists. DISCUSSION Project work to date includes: • Data collection including: compiling maps, GIS files, and aerial photographs; reviewing and assessing multiple Allentown truck reroute studies undertaken by the City over a period of several decades; and assessing site conditions during field inspections. • Pre -conceptual design including: evaluating previously developed alternatives; developing new alternatives as per the project contract; preparing schematic -level plans that show both new and previous alternatives; and evaluating the feasibility of each alternative based on rated criteria. • Public involvement including: collecting and processing public and stakeholder comments in both electronic and printed form, and reviewing and categorizing comments by project alternative and comment topic, working with City staff to determine public outreach objectives and approach; preparing a public participation plan; meeting with the public and stakeholders to establish working collaborations, preparing for and leading public outreach meetings; developing public outreach materials such as the project website; social media posts, mailers, flyers, display boards, informational handouts, newspaper notices, PowerPoint presentations, and content for City publications like newsletters and the Hazelnut. Staff recently met with BNSF's engineering team to have preliminary discussions on the five options. Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 ■ 206-433-1800 ■ Website: TukwilaWA.gov 11 Info Memo, Page 2 Upcoming work: • Evaluate the feasibility of alternatives considered to date by the project team, and select those alternatives that will be considered for further study in the Draft EIS. • Prepare the Draft EIS, which will include an in-depth description of alternatives, affected environment, potential environmental impacts, mitigation measures, and significant unavoidable adverse impacts to the Allentown community. The Draft EIS will also include preliminary transportation engineering for alternatives, that will aid decision-making and help the project team understand and manage potential environmental impacts. • Continue to meet with the public and stakeholders to keep them abreast of project progress, and continue to rely on the public comments we have collected to guide project decision- making. In August, the project team will hold a workshop with BNSF to further engineer the five alternatives. FINANCIAL IMPACT HDR's contract is within the Council -approved budget and still has $67,678.10 remaining in potential contingency. HDR Contract Costs HDR Original Contract $798,603.00 Amendment #1 $49,134.00 Total Encumbered $847,737.00 Remaining Contingency $67,678.10 RECOMMENDATION Information only. ATTACHMENTS EIS Process Schedule Five Schematic Alternatives Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 12 EIS PROCESS 71,5 The City held a formal scoping period to request input on alternatives and issues that should be analyzed in the EIS. Formal public comment period: February 14 through March 15 —3-4 MONTHS Scoping ALTERNATIVES ANALYSIS The City and consultants reconsidered technical feasibility of routing alternatives evaluated in the 2016 BNSF study, as well as new alternatives, including those introduced by community members in the Phase 1 scoping period. WE ARE HERE 7,15 7Q PHASE 2 The City will share technical information regarding rerouting alternatives, and host a second community meeting. Formal public comment period: May 3 through June 1 J 0 Public Meeting 0 Public Comment 0 Public Hearing The City will take input from the Phase 2 scoping meeting to determine the final set of alternatives to be analyzed in the Draft EIS. The Draft EIS will describe the alternatives, document environmental impacts, and identify ways to mitigate those impacts. The Draft EIS will be made available for public and agency review. Formal public comment period: Dates TBD The Final EIS will formally respond to all comments submitted on the Draft EIS and make any updates to the analyses in the EIS as appropriate. J Notice of Final EIS The City will present the Final EIS and final rerouting alternative decision to the City Council and Allentown community and provide notice that the final EIS has been completed. J ALLENTOWN TRUCK REROUTE PROJECT ENVIRONMENTAL REVIEW PROCESS 1 2 3 4 5 6 7 8 ALTERNATIVE 5 ALTERNATIVE 4 F�2 ISSUE DATE DESCRIPTION PROJECT MANAGER DESIGNED BY DESIGNED BY DRAWN BY DRAWN BY CHECKED BY HDR PROJECT NO. XXXX XXXX XXXX XXXX CITY OF TUKWILA ALLENTOWN TRUCK REROUTE ALTERNATIVES OVERVIEW FILENAME SCALE 11x17.dwg XXX SHEET 01 2 3 4 S BOEING ACCESS RD 5 6 7 8 NEW CHECK-IN\CHECK-OUT LOCATION OF INTERMODAL FACILITY NEW PROPOSED ROADWAY ALIGNMENT TO AVOID CONFLICT WITH ABOVE GROUND AND SURFACE UTILITIES TRUCKS ROUTE TO 15 WILL BE THROUGH EAST MARGINAL WAY AND S BOEING ACCESS RD S 112TH ST SEATTLE PUBLIC UTILITIES AND SEATTLE CITY LIGHT UTILITIES CORRIDOR F�2 PROJECT MANAGER DESIGNED BY XXXX XXXX DESIGNED BY DRAWN BY XXXX DRAWN BY CHECKED BY XXXX ISSUE DATE DESCRIPTION HDR PROJECT NO. CITY OF TUKWILA ALLENTOWN TRUCK REROUTE ALTERNATIVE 1 S 112TH STREET FILENAME 11x17.tlwg SCALE XXX SHEET 02 of a) 1 2 4 5 6 7 8 TRUCKS ENTER AND EXIT THE FACILITY ONLY TOII THE NORTH OF THE INTERSECTION- TRUCKS ROUTE TO 15 WILL BE THROUGH S NORFOLK ST, EAST MARGINAL WAY AND S BOEING ACCESS RD NEW PROPOSED 111 ROADWAY S BOEING ACCESS RD NEW CHECK-IN\CHECK-OUT LOCATION OF INTERMODAL FACILITY F�2 PROJECT MANAGER DESIGNED BY XXXX XXXX DESIGNED BY DRAWN BY XXXX DRAWN BY CHECKED BY XXXX ISSUE DATE DESCRIPTION HDR PROJECT NO. CITY OF TUKWILA ALLENTOWN TRUCK REROUTE ALTERNATIVE 2 AIRPORT WAY S FILENAME 1x17.dwg SCALE XXX SHEET 03 of CONNECT TO EXISTING CHECK-IN\CHECK-OUT LOCATION OF INTERMODAL FACILITY PROPOSED NOISE WALL NEW SIGNALIZED INTERSECTION AT RAILROAD '• AVE PROPOSED NEW ROADWAY "^" TWO 12' LANES, 5' SHOULDERS 111.11.1111.11. UNDER S 129TH ST PROPOSED BRIDGE F)2 PROJECT MANAGER DESIGNED BY XXXX XXXX DESIGNED BY DRAWN BY XXXX DRAWN BY CHECKED BY XXXX ISSUE DATE DESCRIPTION HDR PROJECT NO. CITY OF TUKWILA ALLENTOWN TRUCK REROUTE ALTERNATIVE 3 IMPROVEMENT TO ALTERNATIVE 48TH AVENUE S FILENAME 11x17.dwg SCALE xxx SHEET 04 of 1 2 3 4 NEW ROADWAY INTERSECTION A NFW NR IF 5 1 6 r \\VAA ti ON -RAMP NEW ROADWAY INTERSECTION B PROPOSED RAMP FROM SR -900 TO !- SOUTH CONNECT TO EXISTING CHECK-IN\CHECK-OUT LOCATION OF INTERMODAL FACILITY PROPOSED NOISE WALL NEW ROADWAY TO BNSF INTERSECTION C S 124TH ST INTERSECTION B 0 '5,01 INTERSECTION C IMPROVEMNTS TO S 129TH ST BRIDGE -BRIDGE WIDENING !.i _rt..Sp. 7 8 NOTES : 1- REFER TO SHEET 6 FOR TRUCK ROUTS IN AND OUT OF THE FACILITY ED/ PROJECT MANAGER DESIGNED BY XXXX XXXX DESIGNED BY DRAWN BY XXXX DRAWN BY CHECKED BY XXXX ISSUE DATE DESCRIPTION HDR PROJECT NO. CITY OF TUKWILA ALLENTOWN TRUCK REROUTE ALTERNATIVE 4 S 129TH ST IMPROVEMENT FILENAME 11x17.dwg SCALE XXX SHEET 05 0 2 3 4 J 5 6 1 7 8 NOTES : 1- REFER TO SHEET 6 FOR TRUCK ROUTS IN AND OUT OF THE FACILITY PROPOSED RAMP 1 FROM SR -900 TO 1-5 SOUTH CONNECT TO EXISTING CHECK-IN\CHECK-OUT LOCATION OF INTERMODAL FACILITY PROPOSED NOISE WALL NEW 15 NB ON-RAMP INTERSECTION A PROPOSED RAMP FROM SR -900 TO NB 1-5 S 124TH ST_ NEW ROADWAY TO BNSF INTERSECTION A 1 NEW BRIDGE NEW RAMP CONNECTING TO BNSF INTERSECTION B CONNECTION TO 129TH BRIDGE S 129TH ST INTERSECTION B F�2 PROJECT MANAGER DESIGNED BY XXXX XXXX DESIGNED BY DRAWN BY XXXX DRAWN BY CHECKED BY XXXX ISSUE DATE DESCRIPTION HDR PROJECT NO. CITY OF TUKWILA ALLENTOWN TRUCK REROUTE ALTERNATIVE 5 BRIDGE FROM MLK TO S 129TH ST FILENAME 11x17.dwg SCALE XXX SHEET 06 0 2 3 4 5 6 7 8 UTILIZE PROPOSED RAMP FROM SR -900 TO 1-5 SOUTH CONNECT TO EXISTING CHECK-IN\CHECK-OUT LOCATION OF INTERMODAL FACILITY a>r Lc CONNECT TO ALTERNATIVES 4 OR 5 ag Li G. • S 124TH ST • y" i a Ta ere •�y:.*..AJ'1 L3a3.-.• 1-5 SB TO BNSF 1-5 NB TO BNSF BNSF TO 1-5 SB BNSF TO 1-5 NB ALTERNATIVE 4 ALTERNATIVE 5 F�2 PROJECT MANAGER DESIGNED BY X X X X X X X X DESIGNED BY DRAWN BY X X X X DRAWN BY CHECKED BY XXXX ISSUE DATE DESCRIPTION HDR PROJECT NO. CITY OF TUKWILA ALLENTOWN TRUCK REROUTE TRUCK ROUTES ALTERNATIVES 4 AND 5 FILENAME 11x17.dwg SCALE XXX SHEET 07 of COUNCIL AGENDA SYNOPSIS ,�•4' , .\q, Initials ITEM No. ti 1- Meeting Date Prepared by Mayor's review Council review O' 7/24/23 DCS 5.B. & a(/ . Spec 2.E. 290B ITEM INFORMATION STAFF SPONSOR: DEREK SPECK ORIGINAL AGENDA DATE: 7/24/23 AGENDA ITEM TITLE Multi -family Property Tax Exemption Resolution of Intent CATEGORY Mtg Discussion Date 7/24/23 ❑ Motion Mtg Date iI Resolution Mtg Date 7/24/23 ❑ Ordinance Mtg Date ❑ Bid Award AN Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council 11 Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PTS SPONSOR'S The Council is being requested to approve a Resolution of Intent if it would like to consider SUMMARY designating the Southcenter area as a targeted residential area for the multi -family property tax exemption program. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance Planning & Community Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 7/17/23 COMMITTEE CHAIR: HOUGARDY RECOMMENDATIONS: SPONSOR/ADMIN. Mayor's Office/Economic Development Division COMMITTEE Unanimous Approval; Forward to Committee of the Whole & Special Mtg COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED S0 $o $0 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 7/24/23 MTG. DATE ATTACHMENTS 7/24/23 Informational Memorandum dated 7/11/23 Resolution with Exhibit A - Southcenter Residential Targeted Area map Minutes from the 7/17 PCD Committee meeting 21 22 TO: City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM Planning and Community Development Committee FROM: Derek Speck, Economic Development Administrator Brandon Miles, Business Relations Manager CC: Mayor Ekberg DATE: July 11, 2023 SUBJECT: Multi -Family Property Tax Exemption (MFTE) ISSUE This item is intended to enable the Council to adopt a Resolution of Intent to consider designating the Southcenter area as a residential targeted area for purposes of a multi -family property tax exemption. BACKGROUND In 2014 the City adopted a multi -family property tax exemption program and designated a portion of the Tukwila Urban Center's Transit Oriented Development district as the eligible area (a "residential targeted area"). In 2017 and 2021 the City amended the program to extend the application period and add additional criteria. The application period expired on December 31, 2022 and no applications are currently pending. On February 6, 2023 the Planning and Community Development Committee (PCD) reviewed the Economic Development Division's 2023 workplan and requested to expedite discussion on the City's efforts related to the multi -family property tax exemption program (MFTE). In response to PCD's request, on April 17, 2023 staff provided a report that described the State's requirements for cities to enact MFTE programs and included a discussion of potential costs, benefits, considerations, and criteria of such a program. The Committee asked staff to develop amendments to the Tukwila Municipal Code (TMC) to implement the MFTE for Tukwila South and consider including other portions of the Tukwila Urban Center in the simplest way possible to reduce the amount of staff time needed for the amendments. This staff report is intended to provide an overview of the revisions that would need to be made to the TMC and the process for making those revisions. DISCUSSION If the Council would like to include Tukwila South in the MFTE program, staff recommends the following revisions to the TMC. (1) Residential Targeted Area: The current residential targeted area would need to be amended to include the area covered by the Tukwila South Overlay zone and staff would recommend also including all of the area covered by the Tukwila Urban Center (TUC) zone. Staff believes including the remainder of the TUC is important because State law requires the residential targeted area to be within an "urban center," as determined by the governing authority (City Council). RCW 84.14.010 defines an urban center as "a 23 INFORMATIONAL MEMO Page 2 compact, identifiable district where urban residents may obtain a variety of products and services. An urban center must contain: a. Several existing or previous, or both, business establishments that may include but are not limited to shops, offices, banks, restaurants, governmental agencies; b. Adequate public facilities including streets, sidewalks, lighting, transit, domestic water, and sanitary sewer systems; and c. A mixture of uses and activities that may include housing, recreation, and cultural activities in association with either commercial or office, or both, use." Including the entire TUC in the residential targeted area increases Tukwila's South's ability to qualify as an urban center. (2) Application Period: Staff recommends extending the application period to December 31, 2028. (3) Limit on Number of Eligible Units: Because a property tax exemption would, for eight or twelve years, either shift property taxes to other taxpayers or would attract development without increasing tax revenues, the City may want to be limit the number of units that would qualify. Previously, the City's way to manage that risk was to set a time limit on the application period, effectively a sunset clause. Staff recommends continuing the sunset clause but adding an additional protection of a specific limit (or cap) on the number of eligible units at 800. (4) Building Permit Application Deadline: Our process to apply for the MFTE is fairly easy and relatively low cost to the developers. Because of that, if we limit the number of units that qualify for the exemption, we could receive applications from developers who don't have viable projects which would block other qualified developers from applying. To address this, we recommend requiring applicants to submit a complete building permit application within 18 months of receiving their "Conditional Certificate of Acceptance of Tax Exemption". (5) Housekeeping: The State law has changed from when Tukwila first adopted the MFTE and this would be an appropriate time to revise our TMC to match current state law. If the Council would like to revise the residential targeted area staff recommends the Council approve the attached Resolution of Intent, which would provide public notice of the Council's intention to consider designating the proposed residential targeted area. If the Council approves the Resolution of Intent, staff will prepare a report for the hearing with proposed changes to the TMC. FINANCIAL IMPACT No financial impact at this time because this item is only setting a public hearing. RECOMMENDATION The Council is being asked to approve the resolution and consider this item at the July 24, 2023 Committee of the Whole meeting and subsequent Special Meeting that same night. ATTACHMENTS Draft resolution with Exhibit A — Proposed Southcenter Residential Targeted Area 24 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, STATING THE CITY'S INTENT TO CONSIDER DESIGNATING A RESIDENTIAL TARGETED AREA FOR THE PURPOSE OF ESTABLISHING A MULTI -FAMILY PROPERTY TAX EXEMPTION PROGRAM, AND SETTING THE TIME FOR A PUBLIC HEARING TO CONSIDER THE DESIGNATION OF THE AREA. WHEREAS, chapter 84.14 of the Revised Code of Washington (RCW) provides for exemption from ad valorem property taxation for eligible improvements associated with qualified multiple -unit housing in urban centers; and WHEREAS, in order to establish a multi -family property tax exemption program, the City must designate one or more residential targeted areas within which qualified projects may apply for tax exemption; and WHEREAS, the King County Countywide Planning Policies (KCCPP), developed pursuant to the Washington State Growth Management Act, have established standards for cities to plan for their share of regional growth and affordable housing; and WHEREAS, the Southcenter area currently lacks sufficient available, desirable, and convenient residential housing available to all ages, including affordable housing, to meet the needs of the public who would be likely to live and work in the area, if affordable, desirable, attractive, and livable places were available; and WHEREAS, the Southcenter area includes the Tukwila South Overlay zone, which has capacity for new development, and the Tukwila Urban Center zone, which is one of the region's designated urban growth centers and has access to high capacity transit; and WHEREAS, the City intends to assist in achieving its residential growth targets and goals in the City's Housing and Urban Center Element of the City's Comprehensive Plan by encouraging new multi -family housing in the Southcenter area; and WHEREAS, on December 1, 2014, the City Council adopted Ordinance No. 2462, which established a multi -family property tax exemption program and designated a residential targeted area that covered the portion of the Tukwila Urban Center's Transit Oriented Development district that lies west of the Green River; and CC:\Legislative Development\Multi-Family Property Tax Exemption Program 7-11-23 Derek Speck: Review by Andy Youn Page 1 of 2 25 WHEREAS, the City desires to expand the boundaries of the residential targeted area to include all of the Tukwila Urban Center zone and the Tukwila South Overlay zone, hereafter collectively referred to as the "Southcenter residential targeted area," for the purposes of establishing a multi -family property tax exemption program per chapter 84.14 RCW; and WHEREAS, RCW 84.14.040(2) states that a governing authority may adopt a resolution of intention to designate an area described in the resolution; and WHEREAS, in accord with RCW 84.14.040(2), the resolution must state the time and place of a hearing to be held by the governing authority to consider the designation of the area; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The City of Tukwila intends to consider designating the area within the boundaries of the Tukwila Urban Center zone and the Tukwila South Overlay zone, as shown on maps attached hereto and incorporated herein by reference as Exhibit A, as the Southcenter residential targeted area for the purposes of establishing a multi -family property tax exemption program per chapter 84.14 RCW. Section 2. A public hearing to consider designating the Southcenter residential targeted area will be held ata Committee of the Whole meeting of the City Council on August 14, 2023. The meeting will be held at 7:00 p.m. in the Council Chambers at 6200 Southcenter Boulevard, Tukwila, Washington. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Special Meeting thereof this day of , 2023. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC Mohamed Abdi City Clerk Acting Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Office of the City Attorney Attachment: Exhibit A — Maps of Proposed Southcenter Residential Targeted Area CC:\Legislative Development\Multi-Family Property Tax Exemption Program 7-11-23 Derek Speck: Review by Andy Youn 26 Page 2 of 2 Ren Southcenter Residential Targeted Area — TUC Portion I. =111 lam - -El lirwr 1"-dfllu �•.•- iiAi*1tu rim ME Mal Lkil 11. 7f 1. i' \Itil to minim ■ In 6 II Milli = a Ids rucwp 1111L rJIB 11 ri • Aft lukfa 11122=47 OF 1 rf �l. f TUC -WP r /00111 • 111 7/6/2023, 2:40:05 PM 1 Parcels 0 City Limits -- Overlay Areas TUC -RC Tukwila Urban Center- Regional Center TUC -CC Tukwila Urban Center - Commercial Corridor TUC -WP Tukwila Urban Center - Workplace Zoning IME TUC-TOD Tukwila Urban Center -Transit Oriented Development TUC -P Tukwila Urban Center- Pond 1:18,056 0 0.13 0.25 0.5 mi 0 0.23 0.45 City of Tukwila, King County, King County 0.9 km City of Tukwila 2 7 Southcenter Residential Targeted Area — TSO Portion 1111}J1111 I__ I Ii7TVITI1 I, -_ ILII 11 1 �11f111FIS1b 11Fllii :'ll- FP•Til NY1 Il TUC -P �. — uc-wP iIrw rF :11�! :.xa�firar!- 11 Lit new Inn. in 41111ii ; : ��■ ';i lin • r TUC -WP NeRfloy or Fart YNri7f:J ,eke 11'1111ll1111,. ami.:, i f. 1 wigwag Icon .2 • eI tib- En zpoiwlA �r - LT1ap/Zi} r vnllry FI••grr {;011trTnina P4rie \-\ 7/6/2023, 2:44:48 PM Parcels 0 City Limits L..] Overlay Areas Zoning TUC -P Tukwila Urban Center- Pond TUC -CC Tukwila Urban Center - Commercial Corridor TUC -WP Tukwila Urban Center - Workplace 28 1:18,056 0 0.13 0.25 0.5 mi 0 0.23 0.45 City of Tukwila, King County, King County 0.9 km City of Tukwila City of Tukwila City Council Planning & Community Development Committee Meeting Minutes July 17, 2023 - 5:30 p.m. - Hybrid Meeting; Hazelnut Conference Room & MS Teams Councilmembers Present: Kathy Hougardy, Chair; De'Sean Quinn, Thomas McLeod Staff Present: Nora Gierloff, Nancy Eklund, Derek Speck, Brandon Miles, Nora Gierloff, Neil Tabor, Isaac Gloor Guests: Elliott Weiss, Community Attributes; Phil Combs, Segale Chair Hougardy called the meeting to order at 5:30 p.m. BUSINESS AGENDA Consensus existed to consider items C and D first. C. Resolution: Multifamily Tax Exemption Program Per Committee direction, staff prepared a Resolution of Intent to consider designating the Southcenter area as a residential targeted area for a multifamily property tax exemption program. Item(s) for follow-up: • Include a procedure for tracking applications and notifying the City Council if the number of housing units in the applications exceeds the limit. Committee Recommendation Unanimous approval. Forward to July 24, 2023 Committee of the Whole. D. Economic Development Strategy Update Committee members and staff discussed the community engagement results. Committee Recommendation Discussion only. A. State Environmental Policy Act (SEPA) Threshold Updates Staff discussed a plan to amend the Tukwila Municipal Code to streamline and update permit processes related to SEPA environmental determinations. Committee Recommendation Return to Committee following 60 -day public notice period. 29 30 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayors review Council review 07/24/23 JR ITEM INFORMATION ITEM NO. Spec 2.C. 31 STAFF SPONSOR: SHERRY EDQUID ORIGINAL AGENDA DATE: 07/24/23 AGENDA ITEM TITLE Water Reservoir Site Feasibility Study Consultant Selection and Agreement CATEGORY ❑ Discussion Mtg Date 11 Motion Date 07/24/23 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mt Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg SPONSOR ❑Council ❑Mayor HR DCD Finance Fire TS P&R ❑Police 11 PW ❑Court SPONSOR'S At the April 24th Committee of the Whole meeting, Council gave consensus to move SUMMARY forward with the feasibility study regarding the construction of a new reservoir possibly at the old Fire Station 52 site. Three consultants were contacted and all three submitted proposals. Carollo was selected due to their familiarity with the City's system and previous work. Council is being asked to approve the feasibility contract with Carollo Engineers in the amount of $153,190.00 for the Water Reservoir Site Feasibility Study Project. REVIEWED BY Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: TOSH SHARP ❑ LTAC DATE: 07/17/23 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Special Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $153,190.00 $750,000.00 $0.00 Fund Source: WATER Comments: 2023 CIP, Page 56 MTG. DATE RECORD OF COUNCIL ACTION 07/24/23 MTG. DATE ATTACHMENTS 07/24/23 Informational Memorandum dated 07/14/23 2023 CIP, Page 56 Draft contract, Scope of Work Minutes from Transportation and Infrastructure Committee meeting of 07/17/23 31 32 City of Tukwila Allan Ekberg, Mayor Public Works Department - Hari Ponnekanti, Director/City Engineer INFORMATIONAL MEMORANDUM TO: Transportation Infrastructure Committee FROM: Hari Ponnekanti, Public Works Director/City Engineer BY: Adib Altallal, Utilities Engineer CC: Mayor Allan Ekberg DATE: July 14, 2023 SUBJECT: Water Fund — Water Reservoir Site Feasibility Study Project No. 91240102 Consultant Selection and Agreement ISSUE Approve the consultant selection and agreement with Carollo Engineers for the feasibility study of the Water Reservoir Site Feasibility Study Project. BACKGROUND During the City of Tukwila's 2015 Water Comprehensive Plan, the consultant identified that the continued growth within the City no longer meets the Department of Health's water storage requirements. As a result, the Water Reservoir and Pump Station was included in the Capital Improvement Program. During the most recent Water Comprehensive Plan update, the City's water storage deficiencies were highlighted again. Further development throughout the City and especially in the Ryan Hill and Tukwila South areas are likely to be hindered or completely halted due to these water storage deficiencies. Old Fire Station 52 has been identified as a possible future site of the reservoir. The construction of a new reservoir at the site would save the City's General Fund money by taking over the responsibilities of the demolition and mitigation of the building. Further, the project would greatly improve the condition of Hazelnut Park by expanding the area and adding recreational items for the residents' use. Staff most recently discussed this option with Council at the April 17th Transportation and Infrastructure Services Committee meeting and the subsequent April 24th Committee of the Whole. ANALYSIS At the April 24th Committee of the Whole meeting, Council gave consensus to move forward with the feasibility study. Three consultants were contacted and all three submitted proposals to do the feasibility study. Carollo was selected due to their familiarity with the City's system and previous work on the Comprehensive Plan. FINANCIAL IMPACT The contract is for $153,190.00. The project costs are within budget and are 100% funded by the water enterprise fund. Carollo Feasibility Contract Cost Estimate $153,190.00 2023-2024 Budget $750,000.00 RECOMMENDATION Council is being asked to approve the feasibility contract with Carollo Engineers in the amount of $153,190.00 for the Water Reservoir Site Feasibility Study Project and consider this item on the Consent Agenda at the July 24, 2023, Special Meeting. Attachments: 2023 CIP, Page 56 Draft Contract & Scope 33 34 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Water Reservoir and Pump Station Project No. 91240102 DESCRIPTION: Design and construct a new 2.5 MG water reservoir with a pump station. JUSTIFICATION: The Department of Health is requiring the City provide additional water storage. A pump station is needed for fire flow. STATUS: Design funds will be used to update and expand the siting study Carollo completed in 2014 and updated in 2021. MAINT. IMPACT: Additional staff will be needed to provide maintenance for the new reservoir and pumps. COMMENT: FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Design 7 500 500 1,007 Land (R/VV) 750 1,000 1,750 Const. Mgmt. 500 500 1,000 Construction 2,000 3,600 7,000 12,600 TOTAL EXPENSES 7 0 0 750 1,000 3,000 4,600 0 7,000 16,357 FUND SOURCES Awarded Grant 0 Proposed Grant 1,000 1,000 Bond 750 1,000 3,000 3,600 8,350 Mitigation Expected 0 Utility Revenue 7 0 0 0 0 0 0 0 7,000 7,007 TOTAL SOURCES 7 0 0 750 1,000 3,000 4,600 0 7,000 16,357 Location to be determined. 2023 - 2028 Capital Improvement Program 803-14 56 35 36 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Contract Number: PROFESSIONAL SERVICES AGREEMENT (Includes consultants, architects, engineers, accountants, and other professional services) THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred to as "the City", and Carollo Engineers, hereinafter referred to as "the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform feasibility and design services in connection with the project titled Tukwila Reservoir Feasibility Study. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending December 31, 2024, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than December 31, 2024 unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $153,190.00 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request. 37 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services rendered under this Agreement. 7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile Liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate. Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop -gap independent contractors and personal injury and advertising injury. The City shall be named as an additional insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO endorsement form CG 20 26. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. CA revised May 2020 38 Page 2 4. Professional Liability with limits no less than $2,000,000 per claim and $2,000,000 policy aggregate limit. Professional Liability insurance shall be appropriate to the Consultant's profession. B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher insurance limits than the minimums shown above, the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Contractor, irrespective of whether such limits maintained by the Contractor are greater than those required by this Contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Contractor. C. Other Insurance Provision. The Consultant's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not be contributed or combined with it. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Consultant shall furnish certified copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all subcontractors' coverage. F. Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice. G. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. CA revised May 2020 Page 3 39 11. Discrimination Prohibited. Contractor, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence of any disability, or any other protected class status under state or federal law, in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the Consultant shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. 16. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 17. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: Carollo Engineers 1200 Fifth Avenue #900 Seattle, WA 98101 18. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. CA revised May 2020 40 Page 4 DATED this day of , 20 CITY OF TUKWILA Allan Ekberg, Mayor CAROLLO ENGINEERS: By: Printed Name: ATTEST/AUTHENTICATED: Title: Christy O'Flaherty, City Clerk APPROVED AS TO FORM: Office of the City Attorney CA revised May 2020 Page 5 41 42 caroiio June 13, 2023 Mr. Adib Altallal City of Tukwila 6300 Southcenter Boulevard, #200 Tukwila, WA 98188 Subject: Proposal for Professional Engineering Services for the City of Tukwila Hazelnut Park Reservoir Feasibility Project Dear Mr. Altallal: 1200 Fifth Avenue, Suite 900 Seattle, Washington 98101 P 206-684-6532 carollo.com Carollo Engineers Inc. (Consultant) is pleased to submit this proposal to provide Professional Engineering Services for the feasibility study of a new reservoir to potentially be located at 14475 59th Avenue South, Tukwila, WA 98168 (site). The City of Tukwila (City) is considering a proposed 2.5 million -gallon storage reservoir and an accompanying pump station at the site. The proposed reservoir design will evaluate both a partially above ground and a fully below ground design options. In March 2023, Consultant provided a high-level siting study, which showed this site could be a potential location. This feasibility study will take a closer look into the site and provide recommendations before the City moves forward with this location for the new reservoir and pump station. The scope of work will also include a summarized report designed to communicate to City Management the alternatives considered and the recommendations for moving forward with the project. SCOPE OF WORK TASK 1— PROJECT MANAGEMENT 1.1— Project Kick -Off Meeting Prior to beginning work, Consultant will coordinate and participate in a project kick-off meeting with the City to discuss the finalized scope of work, the schedule, the roles and responsibilities, communication protocol, coordination activities between City staff, and other related items. 1.2 — Progress Meetings Consultant will attend monthly progress meetings with the City. We anticipate attending a total of three (3) coordination review and progress meetings during this project. Consultant will prepare and distribute meeting agendas prior to each meeting. Consultant will also prepare and distribute meeting minutes within five (5) days after each meeting. All monthly progress meetings will be held remotely on Microsoft Teams. 1.3 — Project Management This task includes the management responsibilities associated with proper scheduling, budget control, invoice preparation and coordination with the City. Consultant's project manager will review the status of budget, schedule and relevant project issues on a monthly basis. Monthly status updates will be used to confirm work 11866600 / Tukwila -Reservoir Feasibility Study Scope.docx 43 Mr. Adib Altallal City of Tukwila June 13, 2023 Page 2 progress, identify critical information needs, and where appropriate alert the City to any potential issues which may impact the project scope, schedule or budget. Critical needs can also be discussed through a telephone conference call. These monthly project status updates will be supplemented on an as needed basis with monthly project status reports that will be prepared and distributed along with Consultant's invoices. 1.4 — Technical Review and QA/QC Consultant will provide quality assurance and quality control (QA/QC) reviews through the course of the project consistent with City's expectations. Consultant and its quality management procedures establish and maintain a structure for providing reviews of all work products and adherence to industry design standards. All work product deliverables, including detailed checking of work by in-house staff, will be reviewed prior to submittal to the City. Technical reviews will include reviews for code compliance, safety, operability, constructability, and clarity. • The Consultant will develop and maintain: Develop and maintain a Decision Log to record key decisions made by the City and others during the project to document the evolution of the design. • Develop and maintain an Action Log to record action items required by the City and Consultant. • Manage Record of Comments to track City review comments and Consultant's responses for all project deliverables. • Deliverables: • Deliverables for Task 1 will include: 1. Action and Decision Log. 2. Record of Comments Log. TASK 2 — FIELD INVESTIGATIONS 2.1— Boundary and Topographic Survey Consultant will conduct a boundary and topographic survey of the site and provide a base map to the extent required for the design of the new facilities and interconnections with the existing facilities. The survey limits will cover the project site and street frontage out to the centerline. Mapping will include 1 -foot contours and will reference NAD 83 for horizontal control and NAVD 88 for vertical datum. All surface features will be shown and identified, including trees, fences, above -ground piping, and structures. Utility locating will be completed by a private locate firm contracted directly with the surveying subconsultant. Where vaults, manholes, or valve cans can be accessed, the survey will include depths of existing underground utilities. Property boundaries will be determined from existing street monuments, found property corners and recorded plats and surveys. 2.2 — Geotechnical Investigations Consultant will conduct a desktop -level characterization of the subsurface conditions of the site. A geotechnical engineering feasibility memorandum shall include the following findings and recommendations. 44 Mr. Adib Altallal City of Tukwila June 13, 2023 Page 3 • Review of available geologic maps, reports, and other relevant data sources to identify potential geotechnical constraints such as groundwater, loose/soft surface soil, existing fill, compressible soil, expansive soil, liquefiable soil, and lateral spreading. • Desktop review of geological and seismic hazards in the general project area, including the potential for liquefaction, lateral spreading, and qualitative estimated seismically induced settlement. • Develop initial conceptual model of geotechnical constraints, geological hazards and approximate depth to groundwater. • Suitability of site for the proposed improvements. Consultant will also plan and conduct a subsurface exploration program consisting of one (1) drilled soil boring within subject property. The geotechnical boring will be drilled using a limited access track -mounted drilling rig equipped with hollow stem augur drilling equipment to a maximum depth of 35 feet below ground surface or practical refusal, whichever reached earlier. This task will include marking the boring location, submitting public one -call utility notifications, and subcontracting with a private locating service to clear the explorations prior to drilling. Consultant will prepare a Geotechnical Work Plan Memoranda for the proposed fieldwork. The work plan will be submitted to the City for review and approval. The work plan will detail the type, location, and extent of proposed field exploration along with logistics necessary to perform the work. Consultant assumes the required permits or rights of entries will be provided at no cost. • Consultant will observe drilling, log soils, and collect samples. Samples collected will be submitted for laboratory testing. • Consultant will perform engineering analyses to develop conclusions and recommendations for temporary excavation support, construction dewatering, and trenching and backfilling. • Consultant will summarize the results of the studies, explorations, analyses, conclusions, and recommendations in a draft geotechnical engineering feasibility memorandum. The memorandum will include the results of the desktop study and subsurface explorations, exploration logs, figures showing the exploration locations, laboratory results, and geotechnical engineering conclusions and recommendations. • Consultant will provide written responses to all review comments. The written responses will be provided in the form of emails to the design team. Consultant will prepare a final geotechnical engineering feasibility memorandum once review comments are provided. • Deliverables: • Deliverables for Task 2 will include: 1. Topographic survey base maps in CAD. 2. Draft and Final Geotechnical Engineering Feasibility Memorandum. 3. Geotechnical Work Plan Memoranda. TASK 3 — PREPARE ALTERNATIVES AND SITE LAYOUTS 45 Mr. Adib Altallal City of Tukwila June 13, 2023 Page 4 3.1— Attend Site Visits Consultant will conduct site visits to gather information that may be required. For fee estimating purposes, we have assumed two (2) half-day site visits will be performed. 3.2 — Identify Feasibility Criteria Consultant will identify feasibility parameters and provide discussion and recommendations to inform the development of the site layouts in Task 3.2. These parameters may include: • Shoring • Constructability • Hydraulics • Reservoir depth • Code change • Noise limit • Construction costs 3.3 — Prepare Preliminary Site Layouts Consultant will use the survey information prepared under Task 2 — Surveying to develop site layouts. A list of unconfirmed utilities and those not found on the plans will be created. This list could later be utilized for potential potholing locations during the design phase. Consultant will prepare three (3) separate site layouts for three proposed reservoir types. These will include layouts for a rectangular cast -in-place reservoir, a circular pre -stressed concrete reservoir, and a steel tank reservoir. Each site layout will also include the building size and location of the proposed pump station. The features from the topographic survey will be included in the layouts. The site layouts will be submitted to the City for review. 3.4 — Planning -level Cost Assumptions Carollo will develop preliminary opinions of probable construction cost for all (3) separate site layouts. Association for the Advancement of Cost Engineering) AACE Level 4 will be developed. 3.5 — Hydraulic Verification Consultant will use the City's hydraulic model developed as part of the latest Water System Plan to confirm hydraulics for all three (3) separate site layouts. Pressures, velocities, fire flows, and tank turnaround will be checked with the hydraulic model. This may help optimize the size of the reservoir pump stations. 3.6— Comparison and Ranking of Alternatives Consultant will compare and rank the reservoir alternatives including the feasibility of rectangular cast -in-place reservoir, circular pre -stressed concrete reservoir, and steel tank reservoir options. The ranking will also consider 46 Mr. Adib Altallal City of Tukwila June 13, 2023 Page 5 the feasibility of construction within the available area, and construction duration. Consultant will submit the comparison and ranking of alternatives to the City for review in the Feasibility Study Report. Deliverables: Deliverables for Task 3 will include: 1. Preliminary Site Layouts TASK 4 — FEASIBILITY STUDY REPORT 4.1— Prepare Draft and Final Feasibility Study Report Consultant will prepare a Feasibility Study for the Reservoir Facility. Consultant will present the three reservoir layout options and make a recommendation for the most appropriate options based on input from the City on their goals, objectives, and budgetary restraints. The new reservoir will require optimizing storage volume, hydraulic operability, the existing surface area, and capital expenditures. As a minimum, the Feasibility Study Report will cover the following sections: • Section 1: Introduction / Project Overview. • Section 2: Field Investigations / Utility Research. • Section 3: Design Criteria. • Section 4: Reservoir Sizing, Layouts, and Piping. • Section 5: Pump Station Criteria. • Section 6: Planning Level Environmental Permitting Assessment. • Section 7: Construction Cost Estimates. • Section 8: Design and Construction Schedules. • Section 9: Conclusions and Recommendations. 4.2 — Comments Review Meeting Consultant will attend virtual meeting(s) with City staff to discuss and review comments on the draft Feasibility Study Report. Deliverables: Deliverables for Task 4 will include: 1. No hardcopies of the report. 2. One electronic copy of the draft and final report in original Microsoft Word format. 3. One electronic copy of the draft and final report in PDF format. 4. Original copy of all calculations, cost estimates and other documents. 5. Electronic copy of the site preliminary layouts in PDF format. BUDGET ESTIMATE 47 48 Mr. Adib Altallal City of Tukwila June 13, 2023 Page 6 Consultant's estimated budget is presented in Attachment A in the following pages. Consultant proposes to perform the above-described scope of services on a time and material and Not -To -Exceed Fee of XXXXX. ASSUMPTIONS Consultant has identified the following items as a basis in preparing this amendment and fee estimate. • Carollo Engineers and its subconsultants will be referred to as "Consultant" in this document. • The City of Tukwila, Washington and its staff will be referred to as "City" in this document. • All deliverables are provided in electronic PDF format, unless otherwise indicated. Final deliverables will be "wet" signed and/or digitally signed in accordance with the Washington Administrative Code (WAC). • Consultant shall complete the services required hereunder in accordance with the prevailing engineering standard of care by exercising the skill and ability ordinarily required of engineers performing the same or similar services, under the same or similar circumstances, in the State of Washington. • The City shall furnish the Consultant available studies, reports and other data pertinent to the Consultant's services; obtain or authorize the Consultant to obtain or provide additional reports and data as required; furnish to the Consultant services of others required for the performance of the Consultant's services hereunder, and the Consultant shall be entitled to use and rely upon all such information and services provided by the City or others in performing the Consultant's services under this Agreement. • Opinions of probable costs will be based on the level of project definition and expected accuracy range as defined by the American Association of Cost Engineers (AACE) International. • In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for potential projects, the Consultant has no control over cost or price of labor and material; unknown or latent conditions of existing equipment or structures that may affect operation and maintenance costs; competitive bidding procedures and market conditions; time or quality of performance of third parties; quality, type, management, or direction of operating personnel; and other economic and operational factors that may materially affect the ultimate project cost or schedule. Therefore, the Consultant makes no warranty that the City's actual project costs, financial aspects, economic feasibility, or schedules will not vary from the Consultant's opinions, analyses, projections, or estimates. • The City shall arrange for access to and make all provisions for the Consultant to enter upon public and private property as required for the Consultant to perform services hereunder. • City review comments for deliverables will be received and noted in the original file (e.g., Bluebeam, Word, etc.). Consultant will respond to City review comments in same original file. The original file including City comments and Consultant responses will serve as the Record of Comment for each deliverable. • Hour durations for meetings, workshops, and site visits in this Scope of Services are based on estimated time on-site. Allowances for travel time, as appropriate, are accounted for in the budget in Exhibit B. • All meetings and workshops will be held remotely through Microsoft Teams or a similar video -conferencing platform, unless specifically specified. • The City will provide the Consultant with all available past geotechnical reports in the vicinity of the Project. Mr. Adib Altallal City of Tukwila June 13, 2023 Page 7 • The Consultant shall not be responsible for warranties, guarantees, fitness for a particular purpose, breach of fiduciary duty, loss of anticipated profits or for economic, incidental or consequential damages to the City or any third party arising out of breach of contract, termination, or for any other reason whatsoever. Additionally, the Consultant shall not be responsible for acts and decisions of third parties, including governmental agencies, other than the Consultant's subconsultants, that impact project completion and/or success. • The services to be performed by the Consultant are intended solely for the benefit of the City. No person or entity not a signatory to this Agreement shall be entitled to rely on the Consultant's performance of its services hereunder, and no right to assert a claim against the Consultant by assignment of indemnity rights or otherwise shall accrue to a third party as a result of this Agreement or the performance of the Consultant's services hereunder. • No potholing is anticipated for this project. • Geotechnical boring conducted through pavement will be patched with rapid -setting concrete. No saw cuts and hot mix asphalt patches will be required. • All required rights of entry or permits will be provided by the others at no cost to the Consultant. • Soil samples will be collected from the borings using the Standard Penetration Test at intervals of 2.5 feet. • All non -contaminated drilling spoils and related debris will be drummed on-site and transported off-site for disposal by the drilling subcontractor, unless otherwise mutually agreed upon. If suspected contaminated soils are encountered, the Consultant design team and the County will be notified, and the suspect contaminated soils and decon water will be properly contained on-site (i.e., drummed) for disposal pending laboratory analytical results. The on-site location for storage of suspect materials will be provided by the City. Waste profile paperwork for disposal of suspect soils and/or decon water will be signed by a representative of the City. Estimated Subcontractor effort and IDW disposal costs are for non -hazardous wastes. If analytical results indicate hazardous wastes are present, IDW disposal may incur additional labor and subcontracting costs. • All soil samples will be disposed after 6 months of being collected. Long-term storage of soil samples by the Subcontractor is not included. • Drilling will be accomplished during normal daylight workdays and hours, with at least a minimum 8 hours available per day. SCHEDULE The schedule for performing the above tasks will take approximately eight (8) months to complete. See below for the approximate proposed schedule. • Notice to Proceed: July 2023 • Kick off Meeting: August 2023 • Start Work: August 2023 • Finish Work: March 2024 49 Mr. Adib Altallal City of Tukwila June 13, 2023 Page 8 Sincerely, CAROLLO ENGINEERS Aurelie Nabonnand Senior Planning Engineer/Associate AN:rg 50 c car,,.i4,y. CITY OF TUKWILA Hazelnut Park Reservoir Feasibility Project PROJECT BUDGET TASK / DESCRIPTION ,/1vr VI CIO Ill. PM APM QM PE Staff Engineer Planning Eng. /GIS DP Nabonnand Waligorski Taylor Thompson Bullough Reilly Varies Varies Total Hours Carollo Labor Cost HWA KPG Psomas Sub 5% Profit Total Sub CostCOST OTHER DIRECT COSTS TOTAL Travel, PECE Shipping and Printing $ 14.00 Total ODC Total Labor Rate $220.00 $280.00 $300.00 $220.00 $175.00 $175.00 $150.00 $120.00 Task 100 rct Management and Quality Management 211111,11._ 16 10 4 - - 8 60 $ 18,100 NI - - - $ 100 $ 840 $ 940 $ 19,040 110 Kick-off Meeting 2 4 4 4 14 $ 3,140 $ - $ - $ 100 $ 196 $ 296 $ 3,436 120 Progress Meetings 2 6 6 14 $ 3,440 $ - $ - $ - $ 196 $ 196 $ 3,636 130 Project Management 16 8 8 32 $ 6,720 $ - $ - $ - $ 448 $ 448 $ 7,168 140 Technical Review and QA/QC 16 $ 4,800 $ - $ - $ - $ - $ - $ 4,800 Task 200 - Field Investigations - J -- - 20 $ 4,460 $ 42,080 1 $ 12,808 $ 2,744 $ 57,632 - $ 280 $ 280 $ 62,372 210 Topographic Aerial and Field Survey 2 4 6 14 227 $ 1,440 $ 3,020 $ 43,410 $ 12,808 $ 42,080 $ _ - $ 640 $ 13,448 $ - $ 84$ 84 $ 14,972 $ 47,400 $ 46,888 220 Geotechnical Investigations 2 8 4 $ 2,104 $ 44,184 $ - $ - $ 196 I $ 196 Task 300 - Prepare Alternatives and Site Layouts 22 - alit 90 • 16 44 - $ - $ 300 $ 3,178 $ 3,478 310 Attend Site Visits 10 10 10 30 $ 6,750 $ - $ 300 $ 420 $ 720 $ 7,470 320 Identify Feasibility Criteria 2 2 6 8 18 $ 3,720 $ - $ - $ - $ 252 $ 252 $ 3,972 330 Prepare Preliminary Site Layouts 1 4 12 24 40 81 $ 14,180 $ - $ - $ - $ - $ 1,134 $ 1,134 $ 15,314 340 Planning -level Cost Assumptions 1 2 8 24 35 $ 6,740 $ - $ - $ 490 $ 490 $ 7,230 350 Hydraulic Verification 2 16 4 22 $ 3,840 $ - $ - $ - $ 308 $ 308 $ 4,148 360 Comparison and Ranking of Alternatives 1 4 12 24 41 $ 8,180 $ - $ - $ - $ 574 $ 574 $ 8,754 Task 400 - Feasibility Study Report' - 46 U - - 120 $ 23,210 $_ - $ - $ r - $ _ - $_ - 1,680 $ 24,890 410 Prepare Draft and Final Feasibility Study Report 4 4 40 40 16 104 $ 19,720 $ - $ - $ - $ - $ 1,456 $ 1,456 $ 21,176 420 Comments Review Meeting 2 4 4 6 16 $ 3,490 $ - $ - $ - $ 224 $ 224 $ 3,714 TOTAL MISP2 16 16 44 24 427 $ 89,180 $ 42,080 $ 12,808 $ 2,744 idll 57,632 $ 400 $ 5,978 $ 6,378 $ 153,190 Print Date: 6/15/2023 Budget Page 1 of 1 c: \pw_working\prof ectwi s e\ewa l i g ors ki\d 0625187\Tukwila_Sto rag e F e a s i b i l ity_DRAFT V e r B. x l s x 52 City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes July 17, 2023 5:30 p.m. - Hybrid Meeting; Duwamish Conference Room & MS Teams Councilmembers Present: Tosh Sharp, Chair; Kate Kruller, Mohamed Abdi Staff Present: David Cline, Hari Ponnekanti, Griffin Lerner, Seong Kim, Adib Altallal, , Sherry Edquid, Laurel Humphrey, Bryan Still I. PRESENTATIONS II. BUSINESS AGENDA A. Grant Acceptance: Public Works Shops Decant Facility Project Staff is seeking approval to accept a Department of Ecology Water Quality Combined Funding Program grant award in the amount of $462,043 to fund the Enhanced Maintenance and Source Control Plan and design for a decant facility at the Public Works Campus. Committee Recommendation Unanimous approval. Forward to July 24, 2023 Special Meeting Consent Agenda. B. Consultant Agreement: Water Reservoir Site Feasibility Study Staff is seeking approval of an agreement with Carollo Engineers in the amount of * $153,190.00 for the project. Committee Recommendation Unanimous approval. Forward to July 24, 2023 Special Meeting Consent Agenda. Miscellaneous The meeting adjourned at 6:O1p.m. Committee Chair Approval Minutes by LH 53 54 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayors review Council review 07/24/23 JR ITEM INFORMATION ITEM NO. Spec 2.D. 55 STAFF SPONSOR: SHERRY EDQUID ORIGINAL AGENDA DATE: 07/24/23 AGENDA ITEM TITLE Public Works Shops Decant Facility Project Department of Ecology Grant Acceptance CATEGORY ❑ Discussion Mtg Date 11 Motion Date 07/24/23 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg SPONSOR ❑Council Mayor HR DCD Finance Fire TS P&R ❑Police 11 PW ❑Court SPONSOR'S As part of the 2016 plan developed for the Public Works Shops projects, a decant facility SUMMARY was identified as a potential improvement to the future site. In October 2022, Council approved staff to apply for the Department of Ecology (DOE) Water Quality Combined Funding Program grant. Recently the City received notification that it was awarded a grant for the design of a decant facility and an EMP. Council is being asked to formally accept the DOE program grant award in the amount of $462,043 with 15% city match. REVIEWED BY Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: TOSH SHARP ❑ LTAC DATE: 07/17/23 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to the Special Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $462,043.00 $0.00 $0.00 Fund Source: GRANT AWARD, CITY MATCH Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 07/24/23 Informational Memorandum dated 07/14/23 CIP Page 92 Grant Application Grant Award Minutes from Transportation and Infrastructure Committee meeting of 07/17/23 55 56 City of Tukwila Altar" Ekberg, Mayor Public Works Department - Hoff Poilnekonti, Director/City Engineer INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/ City Engineer BY: Sherry Edquid, Project Manager CC: Mayor Ekberg DATE: July 14, 2023 SUBJECT: Public Works Shops Decant Facility Project Department of Ecology Grant Acceptance ISSUE Accept a Department of Ecology (DOE) Water Quality Combined Funding Program grant award for the Enhanced Maintenance and Source Control Plan (EMP) and the design for a decant facility located at the combined Public Works Shops site. BACKGROUND As part of the 2016 plan developed for the Public Works Shops projects, a decant facility was identified as a potential improvement to the future site. A decant facility is an area where stormwater, gathered by vactor trucks from catch basins and other stormwater catchment areas, can be properly disposed of. Stormwater typically contains high concentrations of contaminants. Currently, the City relies solely on a King County (KC) decant facility to dispose of their vactor waste from catch basin cleaning. The KC decant facility is located in Renton, WA which is approximately 18 miles roundtrip during peak traffic. Furthermore, since the pandemic KC has reduced their hours of operation to just three days from previously five days. Also, with the reduced hours it is often busier and there is often a line. Their hours of operation and driving distance severely limit the City on the frequency and number of catch basins they can clean along with additional costs. DISCUSSION In October 2022, Council approved staff to apply for this Water Quality Combined Funding Program grant which funds projects that improve and protect water quality throughout the state. A new requirement to receive DOE funding for maintenance projects, which includes decant facilities, is the development of an EMP. An EMP is a tool that provides information on total stormwater quality infrastructure and performance costs, and helps local governments prioritize resources based on areas that pose the biggest potential risk to water quality. Recently, the City recently received notification that it was awarded a grant for the design of a decant facility and an EMP. FINANCIAL IMPACT This grant would fund the development of an EMP and the design of a decant facility. It is estimated that an EMP will cost approximately $100,580 and that the design for the decant facility will cost $443,000; totaling $543,580. This grant requires a 15% match, which is $81,537 for this project and would come from the PW Shops M&E Building design budget. Project Cost Estimate Grant Request $462,043.00 City Match 81,537.00 Total $543,580.00 Fund Source Project Budget PW Shops Phase II $81,537.00 57 INFORMATIONAL MEMO Page 2 RECOMMENDATION Council is being asked to formally accept the Department of Ecology (DOE) Water Quality Combined Funding Program grant award in the amount of $462,043 to fund an EMP and the design of a decant facility located at the combined Public Works Shops site and consider this item on the Consent Agenda at the July 24, 2023 Special Meeting. Attachments: CIP Page 92 Grant Application Grant Award 58 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Soils Reclamation/Decant Facility Project No. 92341201 DESCRIPTION: Construct soils reclamation facility to handle, treat, dispose and/or reuse non -hazardous street sweepings and catch basin cleanings, etc. (formerly named Drainage/Vactor Waste Facility). JUSTIFICATION: To meet State NPDES regulations, the City needs facilities to treat & dispose of waste materials resulting from cleaning/maintenance activities, including street sweepings and Vactor truck wastes. STATUS: MAINT. IMPACT: Expected to decrease maintenance. COMMENT: Will be combined with Public Works Shops. Grants may be available (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Design 49 551 1,300 175 2,075 Land (R/VV) 561 600 1,161 Const. Mgmt. 250 100 350 Construction 500 500 TOTAL EXPENSES 610 0 551 0 0 1,550 0 0 1,375 4,086 FUND SOURCES Proposed Grant 468 1,000 1,468 Bond 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 610 0 83 0 550 0 0 1,375 2,618 TOTAL SOURCES 610 0 551 0 0 1,550 0 0 1,375 4,086 * Note: Site Location is still under consideration. 2023 - 2028 Capital Improvement Program 803-14 92 59 60 WATER QUALITY COMBINED FINANCIAL ASSISTANCE Organization: Tukwila city of - Public Works WQC-2024-Tukwil-00085 General Information Project Title Enhanced Maintenance and Source Control Plan and Decant Facility Design Project Short Description Project Long Description W/10/2023 The goal of the project is to design and construct a decant facility and pump station to improve water quality by reducing sediments and pollutant from entering the city's waterbodies including the Green/Duwamish River. An Enhanced Maintenance and Source Control Plan (EMP) will also be completed to evaluate current practices and water quality improvements that would come from structures, equipment, or maintenance practices associated with the decant facility. The project will design and construct a decant facility and pump station to improve water quality by reducing sediments and pollutant from entering the city's waterbodies including the Green /Duwamish River, which has known impairments. In 2019, as part of a master plan for a new, consolidated Public Works project site (located at 11210 Tukwila International Blvd and 11231 E Marginal Way S, Tukwila, WA 98168), a decant facility was identified as an important improvement to improve operational efficiencies and water quality through increased vactor waste disposal. An EMP will be completed to evaluate current practices and evaluates the water quality improvements that would come from any associated structural improvements, maintenance practices, or improved equipment. Tukwila anticipates that the EMP will identify that a decant facility at an existing public works facility may provide increased water quality benefits, but other maintenance improvements may also be identified through the evaluation and analysis process. The City of Tukwila (the City) anticipates that the decant facility will be approximately 2,800 square feet, with space for decanting vactor trucks including four settling tanks and pump room, and capacity to dispose of 200 tons of sludge, street waste, vactor waste and hydrovac waste annually. The facility will also be hooked up to sanitary sewer. Currently, the City relies solely on a King County decant facility to dispose of their vactor waste from catch basin cleaning. The King County decant facility is located in Renton, Washington which is approximately 18 miles roundtrip from Tukwila. Furthermore, since the pandemic King County has reduced their hours of operation to just three days from previously five days. With the reduced hours, it is often busier and there is often a line. Their hours of operation and driving distance severely limit the City on the frequency and number of catch basins they can clean, and significantly increases costs of disposal. If received, the Combined Water Quality grant would be used to fund the EMP, and subsequent design Page 1 of 2 WATER QUALITY COMBINED FINANCIAL ASSISTANCE 2rganization: Tukwila city of - Public Works WQC-2024-Tukwil-00085 General Information of the decant facility. Total Cost $543,580.00 Total Eligible Cost $543,580.00 Effective Date 7/1/2023 Expiration Date 12/30/2026 Project Category Nonpoint Source Activity Onsite Sewage System Stormwater Activity o Stormwater Facility Wastewater Facility Will Environmental Monitoring Data No be collected? Ecology Program Water Quality Overall Goal The overall goals of the project are to increase disposal capacity from 90 tons to 200 tons of sludge, street waste, vactor waste and hydrovac waste annually; reduce carbon emissions by eliminating vactor truck travel to the nearest King County decant facility, which is 18 miles roundtrip from the City of Tukwila; reduce staff hours and costs, and increase waste elimination efficiencies; and increase stormwater disposal to reduce contamination of local water systems. 07/10/2023 Page 2 of 2 WATER QUALITY COMBINED FINANCIAL ASSISTANCE Organization: Tukwila city of - Public Works WQC-2024-Tukwil-00085 Project Characterization Project Themes Select a primary and secondary theme that best describes the work to be achieved during this project. Primary Theme: Stormwater Facility Secondary Theme(s): Vactor Waste Facility Project Website If your project has a website, please enter the web address below. After entering a website and saving, another blank row will appear. Up to three websites may be provided. Website Title/Name Web Address 07/10/2023 Page 1 of 1 63 64 WATER QUALITY COMBINED FINANCIAL ASSISTANCE Organization: Tukwila city of - Public Works WQC-2024-Tukwil-00085 Recipient Contacts Project Manager Sherry Edquid Contact Information Sherry Edquid Project Manager 6300 Southcenter Blvd, Suite 100 Tukwila, Washington 98188 (206) 431-2456 (206) 433-0179 sherry.edquid@tukwilawa.gov Authorized Signatory Allan Ekberg Billing Contact Contact Information Allan Ekberg Mayor 6200 Southcenter Blvd Tukwila, Washington 98188 (206) 433-1850 allan.ekberg@tukwilawa.gov Brittany Robinson Contact Information Brittany Robinson Public Works Grant Analyst 6300 Southcenter Blvd, Suite 100 Tukwila, Washington 98188 (206) 431-2456 dJ7/10/2023 Page 1 of 14 01 WATER QUALITY COMBINED FINANCIAL ASSISTANCE rganization: Tukwila city of - Public Works WQC-2024-Tukwil-00085 Recipient Contacts (206) 433-0179 brittany.robinson@tukwilawa.gov Other recipient signatures on printed agreement Name Title 07/10/2023 Page 2 of 14 WATER QUALITY COMBINED FINANCIAL ASSISTANCE Organization: Tukwila city of - Public Works WQC-2024-Tukwil-00085 Funding Request- Stormwater Facility Project Total Eligible Cost: $543,580 Grant Request: $462,043 Match Required: $81,537 IMPORTANT NOTICE. Ecology has reduced the standard match requirement for stormwater grants to 15% in response to current economic conditions. The calculated Grant Request and Match Required are based on a standard 85% grant/15% match. However, Ecology may further reduce match requirements for communities meeting the SFAP hardship criteria. Ecology will determine eligibility for special funding when developing funding packages. Are you requesting or will you accept loan funds for part or all of the Yes v No eligible project costs or to meet your match requirement? IMPORTANT NOTICE. Ecology may provide special loan funding for stormwater projects in the following cases: (1) projects that meet the criteria for "green project reserve" may receive up to 25% forgivable loan; and (2) preconstruction projects in hardship communities may receive up to 50% forgivable loan. Ecology will determine eligibility for special funding when developing funding packages. Do you want your project to be considered for GPR subsidy under the Yes ' No CWSRF program? NOTE: Projects are only eligible if they meet EPA's GPR criteria, and applicants accept a CWSRF loan. Do you have any secured funds committed to this project? Yes No If Yes, complete the Secured Funds Table, and include any secured matching funds if known. Source Type Amount Committed State/Federal agency: State/Federal agency: State/Federal agency: Interlocal contributions: Interlocal contributions: Interlocal contributions: 7/10/2023 Page 3 of 14 @rganization: Tukwila city of - Public Works WATER QUALITY COMBINED FINANCIAL ASSISTANCE Funding Request- Stormwater Facility Project W QC -2024 -Tu kwi I-00085 Local agency: City of Tukwila (match for EMP & design) Local agency: Local agency: In-kind contributions: In-kind contributions: In-kind contributions: Other Other Other Project Step Activity Projects: EMP Development Implementation of EMP Other Activity Facility Projects: Planning (Step 1) Design (Step 2) Construction (Step 3) Design and Construction (Step 4) Cash $81,537.00 Prerequisites and Description No Prerequisites. Includes collection of data, internal coordination efforts, plan development and adoption. Upload Ecology EMP approval letter with application. Includes purchase of equipment and design and construction of decant facilities listed in an approved EMP. Also includes pilot EMP implementation work and data collection for adaptive management. No Prerequisites. Includes all other source control activities, including inspection program development. No Prerequisites. Includes SMAP development, other stormwater project prioritization efforts. No Prerequisites. Includes development of construction documents to 90% Upload Ecology 90% design acceptance letter with application. Includes final plans, bid documents, project construction. Limited to projects with a total eligible cost of $300,000. Small projects that can be completed within an abbreviated timeline. For Planning and Design only (Step 1 or 2) proposals: What is your estimated cost to construct this project? $2,600,000.00 07/10/2023 Page 4 of 14 WATER QUALITY COMBINED FINANCIAL ASSISTANCE Organization: Tukwila city of - Public Works WQC-2024-Tukwil-00085 Scope of Work - Task 1 Grant and Loan Administration: 1 Task Number 1 Task Title Grant and Loan Administration Task Cost $45,000.00 IMPORTANT NOTICE. The cost of this task should not exceed 15% of the Total Eligible Costs you entered on the General Information form. Task Description A. The RECIPIENT shall carry out all work necessary to meet ECOLOGY grant or loan administration requirements. Responsibilities include, but are not limited to: Maintenance of project records; submittal of requests for reimbursement and corresponding backup documentation; progress reports; and the EAGL (Ecology Administration of Grants and Loans) recipient closeout report (including photos, if applicable). In the event that the RECIPIENT elects to use a contractor to complete project elements, the RECIPIENT shall retain responsibility for the oversight and management of this funding agreement. B. The RECIPIENT shall keep documentation that demonstrates the project is in compliance with applicable procurement, contracting, and interlocal agreement requirements; permitting requirements, including application for, receipt of, and compliance with all required permits, licenses, easements, or property rights necessary for the project; and submittal of required performance items. This documentation shall be available upon request. C. The RECIPIENT shall maintain effective communication with ECOLOGY and maintain up-to-date staff contact information in the EAGL system. The RECIPIENT shall carry out this project in accordance with any completion dates outlined in this agreement. Task Goal Statement Properly managed and fully documented project that meets ECOLOGY's grant or loan administrative requirements. Task Expected Outcomes * Timely and complete submittal of requests for reimbursement, quarterly progress reports, Recipient Closeout Report, and two-page outcome summary report. * Properly maintained project documentation. Recipient Task Coordinator Sherry Edquid dJ7/10/2023 Page 5 of 14 CO organization: Tukwila city of - Public Works WATER QUALITY COMBINED FINANCIAL ASSISTANCE Scope of Work - Task 1 Grant and Loan Administration: 1 W QC -2024 -Tu kwi I-00085 Deliverable Description Due Date Received? # (ECY Use Only) 1.1 1.2 Progress Reports that 3/31/2026 include descriptions of work accomplished, project challenges or changes in the project schedule. Submitted at least quarterly. Recipient Closeout 3/31/2026 Report (EAGL Form) EIM Study ID Latitu Longi de tude (expr (expr esse esse d in din deci deci mals) mals) 47.46 -122.2 28980 54661 52325 30346 1 5 Location Address 6300 Southcenter Boulevard, Tukwila WA 98166 47.46 -122.254661 6300 Southcenter 28980 303465 Boulevard, Tukwila 52325 WA 98166 1 07/10/2023 Page 6 of 14 WATER QUALITY COMBINED FINANCIAL ASSISTANCE Organization: Tukwila city of - Public Works WQC-2024-Tukwil-00085 Scope of Work - FOR APPLICATION Task Number Task Cost Task #1 $45,000.00 Task #2 $93,580.00 Task #3 $405,000.00 Task #4 $0 Task #5 $0 Task #6 $0 Task #7 $0 Task #8 $0 Task #9 $0 Task Total $543,580.00 Task #: 2 Task Title Grant and Loan Administration Enhanced Maintenance and Source Control Plan (EMP) Decant Facility Design Task Title: Enhanced Maintenance and Source Control Plan (EMP) Task Cost: $93,580.00 Expected Start Date: 7/1/2023 Expected Finish Date: 7/31/2024 Describe the work that will be billed to this task. (char 3,500) The EMP will evaluate current practices and evaluates the water quality improvements that would come from any associated structural improvements, maintenance practices, or improved equipment. Tukwila anticipates that the EMP will identify that a decant facility at an existing public works facility may provide increased water quality benefits, but other maintenance improvements may also be identified through the evaluation and analysis process. Deliverables To Add a Row Enter a deliverable To Delete a Row In the row you want to delete, remove the information in all of the textboxes -W/10/2023 Page 7 of 14 v rQrganization: Tukwila city of - Public Works WATER QUALITY COMBINED FINANCIAL ASSISTANCE Scope of Work - FOR APPLICATION WQC-2024-Tukwil-00085 When done, click the SAVE button After SAVE a new row will appear Repeat these steps for each deliverable When done, click the SAVE button After SAVE the row will be deleted Deliverables Table (Deliverables are documents that can be uploaded into EAGL to show that work was completed; deliverables should align with the detailed budget provided on the Task Costs and Budget Form and the project schedule uploaded on the Project Planning and Schedule Form.) Deliverables Description Deliverable Date Deliverable Budget Contract Management and 7/26/2024 $9,298.00 Administration Develop Baseline Information 11/1/2023 $8,729.00 Develop Water Quality Benefit 1/5/2024 $19,755.00 Methodology Alternative Evaluation 3/22/2024 $15,274.00 Develop Draft EMP 6/1/2024 $29,704.00 Develop Final EMP 7/19/2024 $10,820.00 Total Deliverable Budget: $93,580.00 Total Task Costs: Task #: 3 Task Title: Decant Facility Design Task Cost: $405,000.00 Expected Start Date: 8/1/2024 Expected Finish Date: 12/31/2025 Describe the work that will be billed to this task. (char 3,500) The task will complete full design and bid ready documents for the decant facility. The City anticipates that the decant facility will be approximately 2,800 square feet, with space for decanting vactor trucks including four settling tanks and pump room, and capacity to dispose of 200 tons of 07/10/2023 Page 8 of 14 WATER QUALITY COMBINED FINANCIAL ASSISTANCE Organization: Tukwila city of - Public Works WQC-2024-Tukwil-00085 Scope of Work - FOR APPLICATION sludge, street waste, vactor waste and hydrovac waste annually. The facility will also be hooked up to sanitary sewer. Deliverables To Add a Row Enter a deliverable When done, click the SAVE button After SAVE a new row will appear Repeat these steps for each deliverable To Delete a Row In the row you want to delete, remove the information in all of the textboxes When done, click the SAVE button After SAVE the row will be deleted Deliverables Table (Deliverables are documents that can be uploaded into EAGL to show that work was completed; deliverables should align with the detailed budget provided on the Task Costs and Budget Form and the project schedule uploaded on the Project Planning and Schedule Form.) Deliverables Description Deliverable Date Deliverable Budget Ecology Coordination 3/31/2026 $20,000.00 Data Collection 12/31/2024 $55,000.00 Cultural Resources 12/31/2024 $30,000.00 Preliminary Design 3/31/2025 $90,000.00 Detailed Design 12/31/2025 $200,000.00 Bid Period Services 2/28/2026 $10,000.00 Total Deliverable Budget: $405,000.00 Task #: 4 Task Title: Task Cost: Expected Start Date: Expected Finish Date: Describe the work that will be billed to this task. (char 3,500) -61V/10/2023 W Page 9 of 14 4Qrganization: Tukwila city of - Public Works WATER QUALITY COMBINED FINANCIAL ASSISTANCE Scope of Work - FOR APPLICATION W QC -2024 -Tu kwi I-00085 Deliverables To Add a Row Enter a deliverable When done, click the SAVE button After SAVE a new row will appear Repeat these steps for each deliverable To Delete a Row In the row you want to delete, remove the information in all of the textboxes When done, click the SAVE button After SAVE the row will be deleted Deliverables Table (Deliverables are documents that can be uploaded into EAGL to show that work was completed; deliverables should align with the detailed budget provided on the Task Costs and Budget Form and the project schedule uploaded on the Project Planning and Schedule Form.) Deliverables Description Deliverable Date Deliverable Budget Task #: 5 Task Title: Task Cost: Expected Start Date: Expected Finish Date: Describe the work that will be billed to this task. (char 3,500) Deliverables To Add a Row Enter a deliverable Total Deliverable Budget: $0 To Delete a Row In the row you want to delete, remove the information in all of the textboxes 07/10/2023 Page 10 of 14 WATER QUALITY COMBINED FINANCIAL ASSISTANCE Organization: Tukwila city of - Public Works WQC-2024-Tukwil-00085 Scope of Work - FOR APPLICATION When done, click the SAVE button After SAVE a new row will appear Repeat these steps for each deliverable When done, click the SAVE button After SAVE the row will be deleted Deliverables Table (Deliverables are documents that can be uploaded into EAGL to show that work was completed; deliverables should align with the detailed budget provided on the Task Costs and Budget Form and the project schedule uploaded on the Project Planning and Schedule Form.) Deliverables Description Deliverable Date Deliverable Budget Task #: 6 Task Title: Task Cost: Expected Start Date: Expected Finish Date: Describe the work that will be billed to this task. (char 3,500) Deliverables To Add a Row Enter a deliverable When done, click the SAVE button After SAVE a new row will appear Repeat these steps for each deliverable Total Deliverable Budget: $0 To Delete a Row In the row you want to delete, remove the information in all of the textboxes When done, click the SAVE button After SAVE the row will be deleted Deliverables Table (Deliverables are documents that can be uploaded into EAGL to show that work was completed; deliverables -61V/10/2023 01 Page 11 of 14 v organization: Tukwila city of - Public Works WATER QUALITY COMBINED FINANCIAL ASSISTANCE Scope of Work - FOR APPLICATION WQC-2024-Tukwil-00085 should align with the detailed budget provided on the Task Costs and Budget Form and the project schedule uploaded on the Project Planning and Schedule Form.) Deliverables Description Deliverable Date Deliverable Budget Task #: 7 Task Title: Task Cost: Expected Start Date: Expected Finish Date: Describe the work that will be billed to this task. (char 3,500) Deliverables To Add a Row Enter a deliverable When done, click the SAVE button After SAVE a new row will appear Repeat these steps for each deliverable Total Deliverable Budget: $0 To Delete a Row In the row you want to delete, remove the information in all of the textboxes When done, click the SAVE button After SAVE the row will be deleted Deliverables Table (Deliverables are documents that can be uploaded into EAGL to show that work was completed; deliverables should align with the detailed budget provided on the Task Costs and Budget Form and the project schedule uploaded on the Project Planning and Schedule Form.) Deliverables Description Deliverable Date Deliverable Budget Total Deliverable Budget: $0 07/10/2023 Page 12 of 14 WATER QUALITY COMBINED FINANCIAL ASSISTANCE Organization: Tukwila city of - Public Works WQC-2024-Tukwil-00085 Scope of Work - FOR APPLICATION Task #: 8 Task Title: Task Cost: Expected Start Date: Expected Finish Date: Describe the work that will be billed to this task. (char 3,500) Deliverables To Add a Row Enter a deliverable When done, click the SAVE button After SAVE a new row will appear Repeat these steps for each deliverable To Delete a Row In the row you want to delete, remove the information in all of the textboxes When done, click the SAVE button After SAVE the row will be deleted Deliverables Table (Deliverables are documents that can be uploaded into EAGL to show that work was completed; deliverables should align with the detailed budget provided on the Task Costs and Budget Form and the project schedule uploaded on the Project Planning and Schedule Form.) Deliverables Description Deliverable Date Deliverable Budget Task #: Task Title: -61V/10/2023 9 Total Deliverable Budget: $0 Page 13 of 14 v 0organization: Tukwila city of - Public Works WATER QUALITY COMBINED FINANCIAL ASSISTANCE Scope of Work - FOR APPLICATION WQC-2024-Tukwil-00085 Task Cost: Expected Start Date: Expected Finish Date: Describe the work that will be billed to this task. (char 3,500) Deliverables To Add a Row Enter a deliverable When done, click the SAVE button After SAVE a new row will appear Repeat these steps for each deliverable To Delete a Row In the row you want to delete, remove the information in all of the textboxes When done, click the SAVE button After SAVE the row will be deleted Deliverables Table (Deliverables are documents that can be uploaded into EAGL to show that work was completed; deliverables should align with the detailed budget provided on the Task Costs and Budget Form and the project schedule uploaded on the Project Planning and Schedule Form.) Deliverables Description Deliverable Date Deliverable Budget Total Deliverable Budget: $0 Total Task Costs: $543,580.00 07/10/2023 Page 14 of 14 WATER QUALITY COMBINED FINANCIAL ASSISTANCE Organization: Tukwila city of - Public Works WQC-2024-Tukwil-00085 Scope of Work Summary Task Title Task Cost Grant and Loan Administration $45,000.00 Total Total Eligible Costs (from the General Information Form) 07/10/2023 Page 1 of 1 79 80 WATER QUALITY COMBINED FINANCIAL ASSISTANCE Organization: Tukwila city of - Public Works WQC-2024-Tukwil-00085 Task Costs and Budget Describe the process used to estimate the cost of the project. If your process included reviewing similar projects, describe how this review affected your estimate. Tukwila discussed potential design and construction costs for a decant facility with three different consultants who had recent experience providing design on local decant facilities. The final planning level estimate was based on decant facilities of similar size and function. It also took inflation into consideration. Has the proposed project been demonstrated to be the lowest cost solution to the problem? If the proposed project is not the lowest cost, describe the other benefits or considerations such as feasibility, community acceptance, or coordination with other projects that influenced the decision making process. The design of the project will evaluate the lowest cost options for the decant facility. The existing alternative is to continue to dispose of vactor waste at the Renton decant facility. The existing method of disposal has increased green house gas emissions, staffing costs, and reduced efficiencies compared to a new facility within Tukwila. Upload a detailed budget for the project and any supporting documentation, including engineers estimates, cost analysis, etc. Upload Documents Click the Browse button Select your file Click Save, your file will appear in the List of uploaded documents Repeat for each file To Delete a file, select the Delete checkbox next to the file and click SAVE EMP Fee Estimate Decant Facility Design Estimate 07/10/2023 https://ecyeagl/I ntell iGrants_BASE/_U pload/218445_949949-33383 .100Tu kwi l a Deca ntE M P Fee Esti mate .pdf https://ecyeagl/I ntelliGrants_BASE/_U pload/218445_949949_2-Tuk wilaDecantFacility-PlanningDesign Estimate. pdf Page 1 of 10 2rganization: Tukwila city of - Public Works WATER QUALITY COMBINED FINANCIAL ASSISTANCE Project Team W QC -2024 -Tu kwi I-00085 Fill out the following table to describe your Project Team, including staff, contractors, and partner agencies: Team Member Agency/ Name/and or Title Company Name Mike Ronda City of Tukwila Brittany Robinson City of Tukwila Seong Kim City of Tukwila Key Responsibilities Project Manager - Manage consultant, contracts and project budget; perform quality control review of submittals. Manage project cost controls, as well as grant and contract administration, compliance, and billing. Coordinate with Ecology on grant submittals and requirements. Supervise the Project Manager and assist with project development and budgeting, including Qualifications/ Experience Professional Engineer with over 25 years guiding a variety of projects through all stages, including feasibility, design, and construction. Experience managing projects with complex environmental permitting related to surface water, flood protection, and water quality Brittany is the Public Works Grant Analyst for the City of Tukwila. She currently oversees complex budgets and cost controls for the City of Tukwila's Capital Improvement Program. She has over eight years experience with grant administration and project management. s. Professional Engineer with over 25 years guiding a variety of projects through all stages, including Estimated Total Hours Devoted to the Project 300.0 0 50.00 80.00 Who will take over the person's responsibilities if they are unable to work on the project? Sherry Edquid Griffin Lerner Seong Kim 07/10/2023 Page 2 of 10 WATER QUALITY COMBINED FINANCIAL ASSISTANCE Organization: Tukwila city of - Public Works WQC-2024-Tukwil-00085 Project Team Sherry Edquid City of Tukwila internal project submittal review. Assist Project Manager with consultant communications, contracts, and quality control review. feasibility, design, and construction. Experience managing projects with complex environmental permitting related to surface water, flood protection, and water quality. Professional Project Manager with over 15 years of working on a variety of Northwest capital projects from project initiation to completion. She has managed several stormwater projects and has ensured environmental compliance while delivering the project on time and within budget. 50.00 Mike Perfetti Describe similar projects that your project team or organization has completed. Note any deviations from the original proposal in scope, budget, or schedule and briefly describe project success and lessons learned. If the project was funded by Ecology, include the Ecology grant or loan number. The City owns and maintains over 100 water quality structures, including the annual inspection and replacement of hundreds of water quality filters. The inclusion of water quality improvements is based on goals developed in the City's Stormwater Comprehensive Plan to provide treatment prior to any outfall that discharges to the Green and Duwamish Rivers. The City recently completed the East Marginal Way South Stormwater Outfalls Project, partially funded by Department of Ecology Grant Agreement No. WQC-2016-Tukwil-00132. This project accomplished the identified goal of efficiently treating roadway runoff from a highly -used arterial roadway that connects the City of Tukwila and the City of Seattle through their industrial cores . The design consisted of a stormwater pump station, permeable pavement, bioretention, Modular Wetland vault, and cast -in-place pipe (CIPP) lining of the existing outfall. Project challenges occurred during construction when two, unidentified utility lines were found during the excavation of the 8' x 12' Modular Wetland 07/10/2023 Page 3 of 10 W WATER QUALITY COMBINED FINANCIAL ASSISTANCE rganization: Tukwila city of - Public Works WQC-2024-Tukwil-00085 Project Team underground vault. The result was relocating the vault within the traveled lane. Another deviation was the restoration of the existing sidewalk adjacent to the proposed bioretention cells. The existing asphalt path was in poor shape which made the installation of the cell walls difficult to install. Both elements required change orders that were mostly absorbed by bid items that were included in the bid documents e.g. Resolution of Utility Conflicts or Unexpected Site Changes. Additional funds were provided by the City. Although these changes were done within the Grant Agreement deadline, an extension was requested since Seattle City Light was not able to install service to power the pumps. The biggest takeaway from the project was to communicate with Ecology when changes occur and a coordinated CQAP between the City and Construction Team. The design will provide sufficient base mapping and utility coordination to prevent cost overages . 07/10/2023 Page 4 of 10 WATER QUALITY COMBINED FINANCIAL ASSISTANCE Organization: Tukwila city of - Public Works WQC-2024-Tukwil-00085 Project Planning and Schedule Project Start Date 7/1/2023 The date the actual work will start, or if interim refinance, the date the work started. List and describe the criteria you used to determine the value and feasibility of the project. Examples: useful life, installation cost, site suitability, and environmental justice. The EMP and the design will further evaluate the project feasibility. Briefly describe all project alternatives (including the preferred alternative) considered, and explain how each alternative met or failed to meet the criteria listed above. Use one line for each alternative and click "save" to enter additional alternatives. Description of Alternative The project alternative is to continue with the existing process for disposing of vactor waste, which is to dispose of it at the King County decant facility in Renton. The EMP and the design will evaluate the project and determine if there are other potential alternatives. Criteria Status quo, does not improve water quality List project stakeholders and provide documentation showing key stakeholders have been identified and will support the project. The City of Tukwila does not have existing stakeholders supporting this project. However, King County has expressed interest in partnering on this project moving forward. The site may also serve other jurisdictions, which could provide regional benefits. Describe the steps you have taken to be ready to start the project by May 1, 2024. Provide detailed information and documentation on project elements such as status of designs, permits, interlocal agreements, landowner agreements, easements, other secured funding, staff, or agency approvals. The concept of a Tukwila decant facility began in 2019. It was developed as a part of the Public Works Shops Master Plan , and identified as an important element of the site development. The City has project management and architect consultants already contracted, as they will be working on other elements of the Public Works site. If funding from the Department of Ecology is approved, we can amend the existing contracts to being design of the decant facility. The City also has been in communication with a consultant regarding the EMP, and they are available to begin design as soon as funds are received. 07/10/2023 Page 5 of 10 01 CO cDrganization: Tukwila city of - Public Works WATER QUALITY COMBINED FINANCIAL ASSISTANCE Project Planning and Schedule WQC-2024-Tukwil-00085 Finally, the City has budgeted the necessary grant matching funds in its upcoming 2023-2024 Biennial Budget. For stormwater facility and wastewater facility projects: Do you own or have clear control over the entire project area? Yes No Not Applicable For stormwater facility and wastewater facility projects requiring road cuts: When was the last time the road was resurfaced or reconstructed? This is for informational purposes; no points are associated with this question. Date: Have you reviewed the area of potential effect (APE) in the Washington Information System for Architectural and Archaeological Records Data (WISARRD) database? This is for informational purposes; no points are associated with this question Yes ' No Not Applicable Upload a project schedule that includes all tasks necessary to complete the project, including tasks that are not part of the funding request. Please ensure your project schedule aligns with the funding cycle schedule found at our website: https://ecology.wa.gov/About-us/How-we-operate/Grants-loans/Find-a-grant-or-loan/ Water -Quality -Combined -Funding -Program Upload any other supporting documentation. Upload Documents https://ecyeagl/IntelIiGrants_BASE/_Upload/216201 ecantEMPSchedule.pdf https://ecyeagl/IntelliGrants_BASE/ _Upload/216201 cantFacility-PlanningDesignSchedule.pdf 949954-33383.100D 949954 2-TukwilaDe EMP Schedule Decant Facility Design Schedule 07/10/2023 Page 6 of 10 WATER QUALITY COMBINED FINANCIAL ASSISTANCE Organization: Tukwila city of - Public Works WQC-2024-Tukwil-00085 Water Quality and Public Health Improvements To go to the Water Quality Atlas, follow this link: https://fortress.wa.gov/ecy/waterqualityatlas/StartPage.aspx. Name the specific water body(ies) this project will improve or protect and the parameters it will address. This project will improve or protect the City's receiving waters discharging into the Green /Duwamish River. The city contains several creeks (e.g. Riverton, Southgate, Gilliam, Johnson) which all dump into the Green/Duwamish River basin which flows through the city before discharging into the Puget Sound. Is the project planning, implementation, or a combination? (For facility projects: check "Planning" for planning and design projects; check "Implementation" for construction projects; check "Planning/Implementation" for combined design/construction projects.) Planning Implementation Planning/Implementation What type of plan or regulatory requirement does this project address? TMDL/TM DL Alternative (approved or in development)/Straight to Implementation Wastewater Engineering Report/Sewer Plan Permit Salmon Recovery Plan Watershed Plan Shoreline Master Plan Administrative Order or Other Legal Action Capital Improvement Plan Puget Sound Action Plan Mitigation Other Not Applicable Enter the implementation action and plan reference in the Action Table. If this is a planning -only project, you may enter, "Not applicable, planning -only". 07/10/2023 Page 7 of 10 WATER QUALITY COMBINED FINANCIAL ASSISTANCE %rganization: Tukwila city of - Public Works WQC-2024-Tukwil-00085 Water Quality and Public Health Improvements To add multiple implementation actions: Enter the implementation action and plan reference. When done, click the SAVE button. After SAVE a new row will appear. Repeat these steps for each implementation action. Action Table Action Reference the document that describe the action, including page numbers and where a copy can be obtained. Not applicable, planning -only Not applicable, planning -only Did you discuss this project with Ecology staff? If yes, provide the name of the staff and the last date of contact. Yes, the project was discussed with both Karen Izumoto and Heather Bearnes-Loza on August 25, 2022 via a Microsoft Teams meeting and over the course of several emails. Describe how the project drainage area connects to the water body. Examples: surface flow, ditch, pipe, groundwater, infiltration, and path/distance to outfall/discharge. The concept is for the facility to be constructed within an existing City owned paved parking lot. The decant facility will separate the solids from the liquids. Liquids will be discharged to the sanitary sewer via a piped connection. This concept will be further developed during design along with a Maintenance and Operations Manual. Describe the measure and method that will be used to determine the water quality benefit and overall success of the project. If you need help determining a water quality metric, please refer to the Funding Guidelines for suggested metrics by project type. The Puget Sound Action Agenda (PSAA) outlines that stormwater runoff effects chemical, hydrological and biological processes of receiving waters. Stormwater runoff from stream that drain into the Puget Sound cause pollution , habitat degradation and alter flow regimes, thus degrading both the quality and quantity of water and threatening biological species. In 2011, the Washington Department of Ecology, in coordination with the Puget Sound Partnership and other organizations completed a multi-year study of toxic chemicals in Puget Sound. They selected 17 chemicals to evaluate in the study which were selected based on the threat or known harm to biota, the broad range of conveyance pathways and the availability of monitoring data. The assessment found that vehicle -related releases from wear of vehicle components, combustion of fuel and leaks of motor oil and fuel -contribute large amounts of a variety of contaminants (e.g. copper, zinc, PAHs, dioxins and furans) and stormwater was the primary way that many of these contaminants enter Puget Sound. 07/10/2023 Page 8 of 10 WATER QUALITY COMBINED FINANCIAL ASSISTANCE Organization: Tukwila city of - Public Works WQC-2024-Tukwil-00085 Water Quality and Public Health Improvements The report concluded that high priority should be given first to methods that prevent initial release of contaminants and second to reducing/treating stormwater inputs. This proposed decant facility will allow the City of Tukwila to be more effective and efficient at removing contaminants prior to them entering water bodies. The Enhanced Maintenance Plan (EMP) which is part of this grant and Ecology will review will develop a metric to measure water quality benefits and what success looks like. This grant entails design funding only and water quality benefits cannot be measured until after the facility is built. A possible metric is the disposal volume from stormwater catch basins cleaning pre and post operation of decant facility. Using the method described above, estimate the water quality and public health benefits that will be achieved by the project. The measure of success will be through implementation of the BMP actions detailed in the EMP and the construction of the future decant facility . These benefits entail reducing sediment loading to receiving waters which will result in improving habitat for salmonids, meeting dissolved oxygen (DO) and bacteria. It will also allow for increased efficiency of street sweeping and stormwater/wastewater maintenance activities. It will also reduce greenhouse gas emission by greatly reducing travel distance by large vactor vehicles. How long will the project provide benefits after the funding assistance ends? Who will be responsible for maintaining the benefits during its useful life? The EMP will be used as a roadmap as to ways the City's maintenance activities can improve water quality . The Decant Facility will be maintained and owned by the City of Tukwila as part of their Operations and Maintenance Program . In addition to the design of the facility an Operations and Maintenance Manual will be developed. This project will continue to provide water quality benefits for decades after construction. How will greenhouse gas emissions be reduced or mitigated under this project? And what policies or measures has your organization put in place to reduce greenhouse gas emissions apart from this project? This project will directly reduce greenhouse gasses by reducing vehicle travel and idle time. Current operation requires the City's vactor trucks to dewater storm sewer waste at the County facility in Renton. Are you aware of any Category I or Category II wetlands on the site or downstream from the site? This is for informational purposes; no points are associated with this question. Yes No Not Applicable Upload a map that shows an aerial view of the project area, an estimated direction of flow for the project area, potential locations for 07/10/2023 Page 9 of 10 CO WATER QUALITY COMBINED FINANCIAL ASSISTANCE 8rganization: Tukwila city of - Public Works WQC-2024-Tukwil-00085 Water Quality and Public Health Improvements the proposed facility or activity, and how the project connects to the water body named above. The map does not need to be precise, but it should help reviewers with a general understanding of the area. If access to GIS software is not available, screen shots or snips from Google Maps with arrows and text added using a paint program may be used. Upload Documents Click the Browse button Select your file Click Save, your file will appear in the List of uploaded documents Repeat for each file To Delete a file, select the Delete checkbox next to the file and click SAVE https://ecyeagl/IntelliGrants_BASE/_Upload/216202_9 Vicinity Map 49953-CityofTukwilaVicinityMap.pdf 07/10/2023 Page 10 of 10 WATER QUALITY COMBINED FINANCIAL ASSISTANCE Organization: Tukwila city of - Public Works WQC-2024-Tukwil-00085 Uploads Description EMP scope of work Decant facility cross section and scope SFY24 FINAL LIST LETTER 07/10/2023 Upload https://ecyeagl/I ntelliGrants_BASE/_Upload/218454_884773-33383. 100TukwilaEMPDecantFacilityScopeofWork.pdf https://ecyeagl/I ntelliGrants_BASE/_Upload/218454_884825-Decant FacilityCrossSectionScope.pdf https://ecyeagl/I ntelliGrants_BASE/_Upload/218454_884823-Funde dWQC-2024-Tukwil-00085-FinalListSPLIT-merge_Part107. pdf Page 1 of 1 91 92 STATE OF WASHINGTON DEPARTMENT OF ECOLOGY PO Box 47600, Olympia, WA 98504-7600 • 360-407-6000 June 22, 2023 Allan Ekberg, Mayor City of Tukwila - Public Works 6200 Southcenter Blvd Tukwila, Washington 98188 allan.ekberg@tukwilawa.gov Sherry Edquid, Project Manager City of Tukwila - Public Works 6300 Southcenter Blvd, Suite 100 Tukwila, Washington 98188 sherry.edquid@tukwilawa.gov Re: Enhanced Maintenance and Source Control Plan and Decant Facility Design, WQC-2024-Tu kwi I-00085 State Fiscal Year 2024 Final Water Quality Funding Offer List and Intended Use Plan Thank you for your time and effort in applying to Ecology for funding for your water quality project in the State Fiscal Year 2024 (SFY24) Funding Cycle. I am pleased to inform you that your project has been identified for funding. Please review the following information closely for more details. On June 22, 2023, Ecology published the SFY24 Final Water Quality Funding Offer List and Intended Use PIan213 (Final List). The Final List describes the projects and funding for the SFY24 Funding Cycle from the Centennial Clean Water Program (Centennial), the Clean Water Act Section 319 Nonpoint Source Fund (Section 319), the Stormwater Financial Assistance Program (SFAP), the Clean Water State Revolving Fund (CWSRF), and new federal funding provided to the CWSRF through the Bipartisan Infrastructure Law (BIL). On November 15, 2021, President Joe Biden signed the Infrastructure Investment and Jobs Act (IIJA), also known as the Bipartisan Infrastructure Law (BIL), which Ecology estimates could provide nearly $200 million in new funding to Washington's CWSRF over the next five years. For this SFY 2024 Final List, Washington's CWSRF has been allocated a total of $36 million in BIL funds, awarded as part of the CWSRF, and focused on supporting small financially disadvantaged community projects. 213 https://apps.ecology.wa.gov/publications/documents/2310018.pdf 93 WQC-2024-Tukwil-00085 Ecology evaluated 151 applications from local governments, tribes, conservation districts, other public entities, and qualified not-for-profit organizations. Funding requests totaled approximately $331 million. To ensure funds are committed to the highest priority projects, Ecology water quality specialists evaluated and scored all eligible project proposals. Scores were compiled, and a statewide priority list was developed. Projects proposed for funding are based upon the priority list, the type of project, and the funding source. After rating and ranking all eligible proposed projects and providing support for three additional small financially disadvantaged community phased projects, Ecology offered approximately $313 million to 126 projects. Detailed information on all proposals received and offered funding can be found in Appendix 1 in the Final List. A record of scores and evaluator comments are provided in the Evaluation Scorecard Report available through Ecology's Administration of Grants and Loans (EAGL) system. Applicants are strongly encouraged to review the report, as it will help applicants understand the strengths and weaknesses of their application. In addition, reviewing the report will help applicants become aware of any concerns about unclear costs or tasks and/or possible ineligible components; unclear costs or tasks and/or ineligible components may significantly delay the development of a funding agreement. To obtain the Evaluation Scorecard Report, follow these steps. • Go into your application in EAGL. • While in the Application Menu, click "View Forms" in the "View, Edit and Complete Forms" section. • Scroll down the list of forms to near the bottom. • Click on "Evaluation Scorecard (External)" in the "Screening/Evaluation/Offer" section. • Follow the prompts for opening or saving a PDF copy of the report. I am pleased to inform you that your project is being offered funding of up to $462,043 including: • A $0 from CWSRF for a term of 0 years at a 0 percent interest rate. • A $0 Forgivable Principal loan from CWSRF that will not be required to be repaid. • A $462,043 grant from SFAP. • A $0 grant from Centennial. • A $0 grant from Section 319. The final funding amount awarded for your project will be based on negotiations between you and Ecology regarding the project scope of work, budget, technical considerations, reasonableness of cost, and eligibility determinations. Based on your application, project type, and fund source, various conditions of funding will apply; these will be addressed during the agreement negotiation process. For information on 94 WQC-2024-Tukwil-00085 conditions that may apply, please see Ecology's SFY24 Funding Guidelines214 and the footnotes assigned to your project in Appendix 1 in the Final List. All projects require cultural resources review, and most projects require environmental review. Please be aware of the requirements for your project and implement the project schedule accordingly. If you have specific questions, please contact Environmental and Cultural Resource Coordinator, Liz Ellis, at liz.ellis@ecy.wa.gov or (360) 628-4410 for CWSRF funded projects, Melissa Conger at melissa.conger@ecy.wa.gov or (360) 706-4202 for SFAP funded projects, or Seth Elsen, at seth.elsen@ecy.wa.gov, (564) 999-1177 for Centennial funded projects. Ecology is committed to negotiating and signing a funding agreement no later than January 31, 2024. To meet this timeline and ensure timely use of limited state and federal funds, it is essential that negotiations and funding agreement development begin as soon as possible. Please see the typical negotiation timeline on the last page of this letter. Ecology assigned the following Grant and Loan Project Management Team for your project: Marra Tripodi NWRO Ecology Project Manager (509) 490-0687 Karen Izumoto Headquarters Ecology Financial (360) 870-7524 Office, Lacey Manager Ecology's Project Manager or Financial Manager will contact you soon to schedule agreement negotiations. Ecology appreciates your commitment to improving Washington's water quality and looks forward to working with you to complete this high priority project. If you have any questions or concerns regarding the water quality funding programs, please contact Jeff Nejedly, Water Quality Financial Management Section Manager, at ieffrey.neiedly@ecy.wa.gov or (360) 878-4913. Sincerely, Vincent McGowan, P.E. Water Quality Program Manager 214 https://apps.ecology.wa.gov/publications/documents/2210016.pdf 95 WQC-2024-Tukwil-00085 96 My project has been offered funds. What are my next steps? • • • • • • Attend Grant Recipient Training Workshops Review the FY24 Final Offer List for funding amount and footnotes Review the Evaluation Scorecard in EAGL Update the Recipient Contacts in EAGL Facility projects only: work with your planning department to ensure GMA compliance by Jan 31, 2024 Prepare to meet with Ecology by compiling changes to project scope, schedule, budget, staff, etc. since you submitted the application • • • Ecology will contact you to schedule a meeting If you have questions before then, contact the Ecology Project Manager listed in this letter Meet with Ecology to discuss project details and comments in the Evaluation Scorecard • Negotiate scope, schedule, and budget for draft agreement • Ecology conducts final review and approval of agreement in EAGL • Agreement must be signed and activated in EAGL • final agreement and return to Ecology for signature Simpler projects may be through the process faster and more complex projects may take until Jan 2024. City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes July 17, 2023 5:30 p.m. - Hybrid Meeting; Duwamish Conference Room & MS Teams Councilmembers Present: Tosh Sharp, Chair; Kate Kruller, Mohamed Abdi Staff Present: David Cline, Hari Ponnekanti, Griffin Lerner, Seong Kim, Adib Altallal, , Sherry Edquid, Laurel Humphrey, Bryan Still I. PRESENTATIONS II. BUSINESS AGENDA A. Grant Acceptance: Public Works Shops Decant Facility Project Staff is seeking approval to accept a Department of Ecology Water Quality Combined Funding *Program grant award in the amount of $462,043 to fund the Enhanced Maintenance and Source Control Plan and design for a decant facility at the Public Works Campus. Committee Recommendation Unanimous approval. Forward to July 24, 2023 Special Meeting Consent Agenda. B. Consultant Agreement: Water Reservoir Site Feasibility Study Staff is seeking approval of an agreement with Carollo Engineers in the amount of $153,190.00 for the project. Committee Recommendation Unanimous approval. Forward to July 24, 2023 Special Meeting Consent Agenda. Miscellaneous The meeting adjourned at 6:O1p.m. Committee Chair Approval Minutes by LH 97 98 UPCOMING MEETINGS AND EVENTS JULY - AUGUST 2023 City Council meetings and Council Committee meetings will be conducted in a hybrid model, with in-person and virtual attendance available. JUL 24 MON JUL 25 TUE JUL 26 WED JUL 27 THU JUL 28 FRI JUL 29 SAT ➢ Community Services0 and Safety Committee 5:30 PM City Hall - Hazelnut Room Hybrid Meeting ➢ Finance and Governance Committee 5:30 PM 6300 Building - Suite 100 Foster Conference Room Hybrid Meeting ➢ City Council Committee of the Whole Meeting 7:00 PM City Hall Council Chambers Hybrid Meeting Special Meeting will follow Committee of the Whole Meeting. 1.41 Kin CountyMUSIC g Elections DEADLINE TO REGISTER, UPDATE YOUR REGISTRATION ONLINE OR BY MAIL FOR THE PRIMARY ELECTION Click here for information. f s °°^ SEEKING PUBLIC COMMENT ON HONORARY STREET NAMING The City Council is considering a proposal to provide an honorary naming designation of Southcenter Parkway between Tukwila Parkway and Strander Boulevard for former Mayor Jim Haggerton. Due by 5:00 PM today. To provide public comment, email Citycouncil@tukwilawa.gov. Or, call 206-491-2297. Click here for information. ➢ Planning Commission 6:30 PM Hybrid Meeting FREE HIKE FOR YOUTHS Must pre -register for this activity. Hike to Little Mashel Falls and the largest waterfall in the Gorge. 10:00 AM - 2:00 PM Click here to register. American Red Cross Tukwila Village Farmers Market See below for more information. Give Blood = Save 3 Lives to to Ivoinstall - . DONATE BLOOD AND ENTER TO WIN 1 OF 3 $3,000 GIFT CARDS! City of Tukwila is hosting a blood drive at City Hall. To schedule an appointment, call 1-800-398-7888. 10:00 AM •4:00 PM Click here to schedule an appointment. 0 CONCERT IN THE PARK SERIES FREE event with Chris Eger Band and food by Soul Fusion Food Truck. 5:00 PM -7:00 PM Foster Memorial Park 13919 53'd Ave S Click here for more events. ➢ Arts Commission 6:00 PM Hybrid Meeting FREE SMOKE ALARMS AND INSTALLATION Service provided to those who cannot afford to purchase smoke alarms or are physically unable to a smoke alarm. For more information or request FREE smoke alarms, call 1-833-918-1531. Click here for information. TUKWILAI . NAL BLV • / Action Committee ' TUKWILA INTERNATIONAL BOULEVARD ACTION COMMITTEE TRASH PICK-UP DAY For more information, call Sharon Mann at 206-200-3616. JUL 31 MON AUG 1 TUE AUG 2 WED AUG 3 THU AUG 4 FRI AUG 5 SAT No Council or Committee meetings due to the 5' Monday. 0 APPLY NOW FOR 1 OR 2 FREE TREES Tukwila residents can apply for FREE Trees through the Tukwila Tree giveaway. Pick up on Oct 7 or have your tree(s) delivered. Submit an online application by Sep 15! Click here for information. S. Equity and Social Justice Commission0 5:30 PM Hybrid Meeting CONCERT AND MOVIE FREE event with music from Beat Frequency. Movie at sunset is DC League of Super -Pets. 6:30 PM —10:00 PM Foster Golf Links 13500 Interurban Ave S Click here for more events. 0 WASTE MANAGEMENT ANNUAL CURBSIDE CLEAN UP FREE bulky waste pickup for Waste Management customers. Place your materials curbside by 7:00 AM today! To schedule pick-up, call WM at 1-855-885-9452 no later than Jul 31. Click here for information. Tukwila Village Farmers Market .' I Nil I�.� `+`" aoza "�23 --- "' "° NATIONAL NIGHT OUT Host your potluck & BBQ get- together for the neighborhood! Get to know your neighbors, officers, firefighters and City leaders. 5:00 PM -8:00 PM To register, email B.Lamothe@tukwilawa.gov. Click here for information. ➢ ' Rescheduled to Aug 8 �, 1I Rote Ballots must be postmarked by today or returned to a ballot drop box by 8:00 PM. King County Elections 919 SW Grady Way, Renton Click here for other locations. Come buy fresh produce grown by refugees and immigrants in our community. FREE summer meals for kids and caregivers available for pick up. 4:00 PM — 7:00 PM Tukwila Village Plaza 14350 Tukwila Intl Blvd w CITY HALL & 6300 BUILDINGS ARE OPEN TO THE PUBLIC MONDAYS, WEDNESDAYS & THURSDAYS 8:30 AM - 4:00 PM FREE GUN LOCKBOX JULY 21 4 PM — 6 PM TUKWILA COMMUNITY CENTER s Keep firearms secure and not easily accessible by children. You can grab a lockbox for yourself, a friend or a family member. Click here for information. Jpe COMMUNITY GARAGE SALE AUG 12 Sell your stuff that you no longer need! Sign up by Aug 2 and your address will be added to a map of sale locations Click here for information. MOBILE RECREATION WITH FREE ACTIVITIES FOR FAMILIES! JUN 28 - SEP 1 WED, THU, FRI, SAT & SUN Meet Parks Staff for fun and free activities at local parks, Tukwila Village and Tukwila Pantry locations! Click here for information. /, FREE SUMMER MEALS FOR AGES 18 AND UNDER! FREE SUMMER MEALS Summer Food Service Program provides free summer meals for children in King County. Click here for information. Summer for TUKWILA KIDS & TEENS % Meals Locator: English Espanol Af Somali Tieng Vit CASCADE VIEW COMMUNITY PARK 14211 37TH Ave S Jul 10 — Aug 25 Mon - Fri Lunch: 12:00 PM — 1:00 PM Snack: 1:45 PM — 2:00 PM FOSTER HIGH SCHOOL TUKWILA ELEMENTARY 4242 S 144th St 5939 S 149th St July - Aug 3 Mon - Thu Jul 5 - Aug 3 Mon - Thu Breakfast: 7:30 AM — 8:00 AM Breakfast: 8:30 AM — 9:00 AM Lunch: 11:00 AM — 11:30 AM Lunch: 12:00 PM — 12:30 PM TUKWILA VILLAGE FARMER'S MARKET 14350 Tukwila International Blvd Jun 21 — Aug 30 Wednesdays Dinner: 4:30 PM — 6:30 PM Halal friendly options. Meals available for caregivers too! TUKWILA COMMUNITY CENTER 12424 42nd Ave S Jul 10 —Aug 25 Mon - Fri Lunch: 11:15 AM — 12:15 PM Snack: 3:00 PM — 3:30 PM 99 Tentative Agenda Schedule MEETING 1 - REGULAR MEETING 2 - C.O.W. MEETING 3 - REGULAR MEETING 4 - C.O.W. JULY 3 'm - r - — -: �,i JULY 10 See below link for the agenda packet to view the agenda items: July 10, 2023 Committee of the Whole / Special Meeting JULY 17 See below link for the agenda packet to view the agenda items: July 17, 2023 Regular Meeting JULY 24 See below link for the agenda packet to view the agenda items: July 24, 2023 Committee of the Whole / Special Meeting _ _ ,t MEETING CANCELLED •. wia_ft r =t. Regular Meeting cancelled. MEETING 1 - REGULAR MEETING 2 - C.O.W. MEETING 3 - REGULAR MEETING 4 - C.O.W. AUGUST 7 APPOINTMENT Confirm the appointment of Angelica Gonzalez Martinez to the Student Representative Position on the Library Advisory Board. PRESENTATION - An update on the South Correctional Entity Jail (SCORE). - Get to know Puget Sound Fire (PSF): Training Consortium. AUGUST 14 PRESENTATION An introduction to Recology - the City's new solid waste provider. PUBLIC HEARING An ordinance regarding Multifamily Property Tax Exemption (MFTE). SPECIAL ISSUES - An ordinance a regarding Multi -family Property Tax Exemption (MFTE). - A resolution providing an honorary street naming designation for former Mayor Jim Haggerton. - A contract for Automated Traffic Safety Cameras in parks. AUGUST 21 CONSENT AGENDA Authorize the Mayor to sign a contract for the South 149th and South 150th Watermain Replacement. UNFINISHED BUSINESS - An ordinance regarding a Multi -family Property Tax Exemption (MFTE). - A resolution providing an honorary street naming designation for former Mayor Jim Haggerton. - Authorize the Mayor to sign a contract for Automated Traffic Safety Cameras in parks. AUGUST 28 SPECIAL ISSUES Ordinances updating 2024 Park and Fire Impact Fee Schedules. Special Meeting to follow Committee of the Whole Meeting. CONSENT AGENDA Ordinances updating 2024 Park and Fire Impact Fee Schedules. 100