The URL can be used to link to this page

Home My WebLink AboutCOW 2023-08-14 Item 4 - Presentation - Introduction to Recology: New Solid Waste ProviderCOUNCIL AGENDA SYNOPSIS ,t•)* ' �, 4 Initials ITEM NO. Z Meeting Date Prepared by Mayor's review Council review sc'( (1' - 8/14/23 GL O 190 ITEM INFORMATION STAFF SPONSOR: COLLEEN MINION ORIGINAL AGENDA DATE: 8/14/23 AGENDA ITEM TITLE An Introduction to Recology — The City's New Solid Waste Provider CATEGORY Mtg Discussion Date 8/14/23 ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police 11 PW SPONSOR'S The City's contract with Waste Management (WM) expires on October 31, 2023. At SUMMARY Council's direction, staff pursued an open, competitive procurement process for the next contract. Recology was the highest-rated proponent and staff proceeded with contract negotiations. On September 19, 2022, Council approved to award a 10 -year contract to Recology. Since September 2022, Staff has worked with WM and Recology to ensure a smooth transition for residents and businesses. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 8/14/23 Informational Memorandum dated 8/11/23 Recology PPT 1 2 City of Tukwila Allan Ekberg, Mayor Public Works Department - Hari Ponnekanti, Director/City Engineer INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/City Engineer By: Colleen Minion, Public Works Solid Waste Analyst CC: Mayor Allan Ekberg DATE: August 11, 2023 SUBJECT: Solid Waste Contract Status Update Contract No. 22-131 ISSUE The City's contract with Waste Management (WM) expires on October 31, 2023. At Council's direction, staff pursued an open, competitive procurement process for the next contract. Recology was the highest-rated proponent and staff proceeded with contract negotiations. On September 19, 2022, Council approved to award a 10 -year contract to Recology. DISCUSSION: Since September 2022, Staff has worked with WM and Recology to ensure a smooth transition for residents and businesses. In July, the Public Works Department hired a Solid Waste Analyst to oversee the contract transition and administration. Staff has also worked with Recology and a consultant (Wilder Environmental Consulting) to develop a communications strategy reaching residents and businesses regarding new services, rates, and new pick-up days (if applicable). Throughout the summer, Recology will be attending several City -led events to introduce themselves to the community, answer questions, and facilitate in-person account changes. Recology will hire a new Waste Zero Specialist and an additional customer service agent to focus on Tukwila before collection services begin. Below please find a detailed timeline. PROCESS SCHEDULE Event Time Frame Informational table at Bark in the Park July 20, 2023 Tukwila -specific Recology website goes live August 2023 Window for customers to set up Recology account August 1 — October 1, 2023 Informational table at Lunchtime Concert Series August 16, 2023 Informational table at Touch -a -Truck August 19, 2023 Three separate mailers sent to residents and businesses August -October 2023 Additional Recology staff hired September 2023 Recology affixes new decals to waste containers September -October 2023 Start of collection services November 1, 2023 FINANCIAL IMPACT There will be no financial impact to the City's general fund; all costs associated with this contract will be borne by the rate payers. RECOMMENDATION Discussion only. Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 3 4 TM Recology WASTE ZERO RECOLOGY TUKWILA IMPLEMENTATION 0) Recology Contract Benefits — Residential Customers • Expanded customer service hours • 7AM — 7PM Mon — Fri • 8AM — 7PM Sat & Sun • Access to in-person customer service & hard -to - recycle drop off center at Recology Store • Expanded bulky item collection & free holiday tree collection for residential customers • Expanded inclement weather benefits • All new collection vehicles • All electric support vehicles • 4 Days a week of residential service Recology King County 1 2023 Recology Contract Benefits — Commercial and Multifamily Customers • Full-time Tukwila -dedicated Waste Zero Specialist • Commercial and multifamily contamination reduction program • One year of free compost program for commercial and multifamily customers • In-person training and outreach for schools, residents, businesses, and tenants Recology King County 1 2023 CO Contract Implementation — Current Progress • Residential and Commercial Routing — Complete • Tukwila Trucks — Ordered, commercial fleet has arrived • Finalized Rates — Complete, under city review • Tukwila City Website — Designed, under city review • Tukwila Commercial and Residential Mailers — Final Review Round • Tukwila Cart and Bin Labels — Final Review Round • Outreach to High Volume Customers — In Progress • Cart Re -stickering — Beginning in September Contract Implementation — Important Dates • Contract start date — November 15t • First mailer sent to residents and businesses — Week of 8/28 • Rates sent to residents and businesses — Week of 9/11 • Final postcard sent to residents — Week of 10/23 co Recology King County 1 2023 • (11 .0. ii,• IRJ/(' Recology. WASTE ZERO QUESTIONS?