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HomeMy WebLinkAboutFIN 2023-09-11 Item 1B - Resolution - Cancellation of Outstanding General Fund Claims and Municipal Court ChecksCity of Tukwila INFORMATIONAL MEMORANDUM TO: Finance & Governance Committee FROM: Vicky Carlsen, Finance Director BY: Cindy Wilkins, Fiscal Specialist CC: Mayor Ekberg DATE: September 11, 2023 Allan Ekberg, Mayor SUBJECT: 2023 Reporting of Abandoned Property to the Washington State Department of Revenue Unclaimed Property Section ISSUE Annual write-off of outstanding and unredeemed accounts payable and payroll claims. BACKGROUND Each year by November 1st, the City of Tukwila reports abandoned or unclaimed property that is owed either to individuals or business vendors to the Washington State Department of Revenue Unclaimed Property Section and removes these items from the accounting records. All local governments are required to report unclaimed property except unclaimed restitution. Normal restitution is then reported each year by the County Treasurer to the State Treasurer. Current Finance Department policy dictates that all abandoned or unclaimed property be reported annually to the Washington State Department of Revenue Unclaimed Property Section through the Council approved resolution process. DISCUSSION For the 2023 unclaimed property report year, reporting of abandoned or unclaimed property totals $13,826.65 comprised of General Fund Accounts Payable Claims checks and Court checks. To the extent possible, those individuals and businesses with unclaimed accounts payable claims and payroll checks have been notified by the City through "good faith" effort of being mailed due diligence letters. These individuals and businesses have either not responded to the due diligence notifications and/or cannot be located to claim their property. RECOMMENDATION The Council is being asked to approve the Resolution declaring the cancellation of unclaimed General Fund accounts payable claims and payroll checks, and municipal court checks and consider these items on the Consent Agenda at the September 18, 2023 Regular Council Meeting. ATTACHMENTS Proposed Draft Resolution Attachment A - 2023 Unclaimed Property Summary Report 9 10 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AUTHORIZING THE CANCELLATION OF OUTSTANDING GENERAL FUND CLAIMS AND MUNICIPAL COURT CHECKS. WHEREAS, the State of Washington, Department of Revenue Unclaimed Property Section, for the reporting on year 2022, requires a one-year dormancy period for outstanding claims issued from the General Government Fund and a two-year dormancy period for Municipal Court checks; and WHEREAS, the City of Tukwila Finance Department has made all reasonable attempts to resolve the outstanding, unredeemed General Fund claims and Municipal Court checks; and WHEREAS, the City Council of the City of Tukwila wishes to cancel all outstanding, unclaimed General Fund claims and Municipal Court Checks issued prior to July 1, 2022; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The Tukwila City Council authorizes the cancellation of General Fund claims and Municipal Court checks as detailed on Attachment A, the 2023 Unclaimed Property Summary Detail Report. CC:\Legislative Development\Cancellation of outstanding claims and checks 8-25-23 Sherry Wright Review by Andy Youn Page 1 of 2 11 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2023. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC Cynthia Delostrinos Johnson City Clerk Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Office of the City Attorney Attachment A: 2023 Unclaimed Property Summary Report (7/1/2021 — 6/30/2022) CC:\Legislative Development\Cancellation of outstanding claims and checks 8-25-23 Sherry Wright Review by Andy Youn 12 Page 2 of 2 C 3 O E 4 595.00 2,400.00 N (fl o O) 30.74 V d) (` 3,568.36 O O O O 10.00 10.00 10.00 10.00 0 O © .- 10.00 O O © .- O O O - Lf) N M V s— 0 0 (O O) 0 0 M O) 0 0 M O) 0 0 O .- 0 0 O .- 0 0 O .- 0 0 O - o 0 O 0 ,— 00•00I. 10.00 0 0 O O) 0 0 O N— 0 0 O O) 0 0 (6 O) 152.29 1,408.00 650.00 650.00 155.00 0 O O Lf) CO 0) N- N CO s— 0 0 o CO O O o CO 8.78 CO N- V N 0 0 © CD GL CODE 000.04.518.880.49.00 000.04.557.201.49.11 N— N- O) V O N I� Ln LC) LO V O O 0 O O N.- V O O ,- co L() V O O 00 AS004012-546004 AS004201-549015 000.09.512.500.41.03 000.09.512.500.49.04 4- O V O O Lf) N LC) O) O 0 000.09.512.500.49.04 000.09.512.500.49.04 4 © O) V © © L0 N_ L() O) O O 0 000.09.512.500.49.04 000.09.512.500.49.04 00 O) V 0 0 LC) N L— LC) O) 0 0 0 CO V 0 © L() N l- LO O) 0 0 0 CO 0 V 0 0 LO N N- LC) O) 0 O 0 CO 0 V 0 0 L() N LO O) 0 0 0 CO 0 . V 0 0 LO N_ LC) O) 0 0 0 ,t © O) V 0 © L() l- N LO O) 0 0 0 Cr 0 O) V 0 0 LO N LO O) 0 O 0 V © O) V 0 0 LO N_ LO O) 0 0 0 V 0 O) V 0 0 LC) N Lf) O) 0 0 0 MC009100-541012 N_ O V L() O O O) OO U 2 MC009100-549011 N_ O V L() O © O) 00 U 2 MC009100-541011 MC009100-541012 N_ O r- V Ln 0 0 O) © U 2 0 0 CO O s-- M Ln Lf) 00 0 0 O 411.00.576.681.45.00 104.98.544.200.4100 104.98.544.200.4100 CD O V L0 O O N C) 0_O > d PW104100C-541000 401.01.534.800.28.00 0 0 M O O CO C) CO LC)L() .- O• 0 v 0 0 M O O CO M 10 O .- O © 640.237.000 640.237.000 O o ,s— (h N 0 0 Q.2 a)000000ccccccccceccccccccccccccccccccctcccccccccccccccco0 o < 2 < 2 < 2 <<< 2 2 I- 0 I- 0 H 0 H O H 0 H O H U H O H O H O H D H U H U H O H D H U H 0 H 0 H U H 0 H U H 0 H U H❑ U❑ J 0 0 a U` a 0 a 0 a 2 Q 2 a 2 a 2 a 2 a_ 0 (.) 1— Description JOAN 6 CLOUD SUBSCRIPTION COVID ASSIST - RAYMOND SUERO #A03 COVID ASSIST - SADIKA ILJAZOVIC RETURN OF CITY EQUIPMENT Online Services -Subscriptions COVID ASSIST - WENDA #A205 INTERPRETER FEE 3/11 WITNESS FEE 4/1/21 WITNESS FEE 6/30/21 WITNESS FEE 6/30/21 WITNESS FEE 6/30/21 WITNESS FEE 6/30/21 WITNESS FEE 6/30/21 WITNESS FEE 7/30/21 WITNESS FEE 7/30/21 INTERPRETER FEE 9/13 INTERPRETER FEE 10/13 INTERPRETER FEE 9/24 INTERPRETER FEE 9/20 WITNESS FEE 10/27/21 WITNESS FEE 10/27/21 WITNESS FEE WITNESS FEE INTERPRETER FEE 1/12/22 INTERPRETER FEE 1/19/22 WITNESS FEE 3/30/22 INTERPRETER FEE 4/18/22 WITNESS FEE 04/27/21 Tagalog Interpreter 06/13/22 Ilocano Invoice DATE STAMP INV #29 1/2/2020 TOURN 2 GOLF CART RENTAL INV #23887(21-023) TRAFFIC COUNTS 2021 INV #2378(21-023) TRAFFIC COUNTS 2021 Professional Services Professional Services BOOT ALLOWANCE OT MEALS - J ALLEN OT MEALS - J ALLEN 16042 42ND AVE S STORM 0/P 10908 49TH AVE S WATER 0/P 7/14/20 SHELTER REFUND Vendor VISIONECT LTD FOSTER CREEK APTS LLC CITY OF SEATTLE, CITY LIGHT STEPHANIE BROWN INSIGHT PUBLIC SECTOR INC BRE MG MF JV LLC SAUL KRUBALLY ZAINAB A WASSEF ALEXI G. AGUILAR-SOLANO ANUJIN BAYARBAATAR ANJANA KRISHNA SUDI M MOHAMEDNUR KEVIN NGUYEN KEVIN MAXWELL ITZEL G ESCAMILLA TREJO NOVA C PHUNG ANGELO ABELLA ANGELO ABELLA ANGELO ABELLA NICHOLAS D CORDOVA ANDREA B HERNANDEZ KATHLEEN COOK KATELIN M FLICKINGER LESERINE MURITOK LESERINE MURITOK TONY N CENTOFANTE ANGELO ABELLA JAMILA ADRIAN BUSTAMANTE ANGELO ABELLA ANGELO ABELLA RENTON RUBBER STAMP SCOTT ALEXANDER GOLF SHOP INC ALL TRAFFIC DATA ALL TRAFFIC DATA ALL TRAFFIC DATA ALL TRAFFIC DATA JOSHUA ALLEN JOSHUA ALLEN JOSHUA ALLEN JING HUANG MAXWELL DELAWYER DAVE THOMPSON Payee ID I'- I'— M N- © > LO Lf) 0 N 0 > I,- N co © 0 © > LO O O N- N- O > V020444 CO CO (0 O N O > V012232 O) N- 00 O NNNNN 0 > N © O N- 0 > CO O O N- 0 > I- 0) O) 0 0 > N L() O) 0 0 > 000I.Z0A 0901-Z0A CO O N 0 > 0 N OO N- 0 0 > CO LO V 0) © 0 > CD LO V 0) 0 0 > CO LO V.- 0) © 0 > N- CO N- N 0 > CO CO 00 0 N 0 > V021272 V I- N s- N 0 > O) CO V 0 N 0 > O) CO V 0 N 0 > N I- 0 0 CO 0 > CO 10 t= O) 0 0 > L() 0 0 CO 0 > CO 10 t O) 0 0 > CO Lf) V O) C) 0 > CO Lf) N 0 0 > V005325 N- CO N- O > V017817 N- CO N- 0 > r- M I'- O > V017534 V017534 V017534 CO VO) __ N O > CO N O > V019835 DATE 07/19/2021 08/05/2021 09/21/2021 01/14/2022 03/07/2022 04/29/2022 © N © N CO M O 05/03/2021 08/02/2021 08/02/2021 N O N N 0 00 O 08/02/2021 08/02/2021 08/23/2021 08/23/2021 09/20/2021 10/18/2021 10/18/2021 10/18/2021 11/15/2021 N O N Lf) ,-6) N- 01/14/2022 01/14/2022 01/31/2022 01/31/2022 04/18/2022 04/29/2022 05/23/2022 06/21/2022 06/21/2022 01/27/2020 01/04/2022 N 0 N h O 0 N 0 N I� O 6) 0 03/07/2022 03/07/2022 12/07/2020 01/18/2021 03/01/2021 11/01/2021 11/22/2021 03/02/2020 CHECK # 00386598 00386703 00387027 00387733 00400209 00400529 00383465 00386116 00386607 00386610 00386640 00386649 00386655 00386808 00386837 00386996 00387108 00387108 00387108 00387303 00387316 00387745 00387758 00400030 00400030 00400451 00400517 00400684 00400857 00400857 10 M CO M O O 00387696 00386859 00386859 00400186 CO 00N O O V O O 00384993 00385315 00385612 CO N I- 00 co O O 00387380 00383396 13 a) ❑ Pay Period Date C O E 0 M to N 0 N N O a) a a) O 0 w Q: O 0 m Ce n: E E Q O L a v E C) N O N a) a) E t c.) co 14 Amount 200.00 270.00 O O O 40.00 CO N ..CO .— V N M N M Ch M 64 GL CODE 0 0 M N O O O 0 o v Co 0 N• s- O O O O 0 0 M N O O O 0 _0 M N O O O 400.257.100 400.257.100 400.257.100 AP TOTAL: 11'0000 o 0 0 0 0 Cl H H H I— Description RENTAL REFUND FITNESS INSTRUCTION SECURITY DEPOSIT REFUND BASKETBALL PASS REFUND REFUND CREDIT BALANCE DUE TO TRANSITION TO KC, 7348200065 REFUND CREDIT BALANCE DUE TO TRANSITION TO KC, 3597000142 REFUND CREDIT BALANCE DUE TO TRANSITION TO KC, 8864000110 Vendor COWLITZ TRIBE CHRISTINE LUNA MATAPEPE TAULOLO DEREK FIELDS WALTER HILL MILES AND JENNIFER MITCHELL DARREN WRIGHT Payee ID V019230 V018379 N- N- V021235 co V012205 V021121 CO O N N N >O >0 DATE 0 05/03/2021 09/20/2021 12/20/2021 10/18/2021 10/18/2021 N N 0 0 N N 0 W O O CHECK # 00384678 00386066 00387007 00387558 00387141 00387163 00387193 O O W N co co O Cn O N O O O O O O co O it; ER COURT TOTAL: a) m 0 O 0 a) E C o O O Y N fh L (6 CD O ❑ 2 T a3 0 O N 0 3 a) 0 w 0 0 N 0 0 .c 2 0 H m 0 O 2 1.2 co L U 0 w 0_ E m a) a) O N co E ai N 0 0 0 Munoz, Francisco Emmanuel O CO N 0 N N O N O CO 0 N N O CO N In O O CR0054074 CR0059725 IN0044950 XZ0286035 IN0058636 TOTAL UNCLAIMED PROPERTY: $