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Home My WebLink AboutReg 2023-09-18 Item 6F - Resolution - Cancellation of Outstanding General Fund Claims and Municipal Court ChecksCOUNCIL AGENDA SYNOPSIS ,t•)* ' �, 4 Initials ITEM No. Z Meeting Date Prepared by Mayor's review Council review sc' 9/18/23 SW � 6 . F . 190 ITEM INFORMATION STAFF SPONSOR: VICKY CARLSEN ORIGINAL AGENDA DATE: 9/18/23 AGENDA ITEM TITLE Resolution authorizing the cancellation of abandoned or unclaimed property for 2023 reporting. CATEGORY ❑ Discussion Mtg Date ❑ Motion Mtg Date .1 Resolution Mtg Date 9/18/23 ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD 11 Finance ❑ Fire ❑ P&R ❑ Police ❑ PW SPONSOR'S The resolution authorized the cancellation of abandoned funds (unclaimed property). SUMMARY Unclaimed property will be reported to the Department of Revenue (DOR) Unclaimed Property Section. The Council is being asked to approve the resolution for cancellation of unclaimed property. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ LTAC ❑ Arts Comm. DATE: 9/11/23 COMMITTEE ❑ Finance & Governance ❑ Planning & Community Dev. Parks Comm. ❑ Planning Comm. CHAIR: KRULLER RECOMMENDATIONS: SPONsoR/ADMIN. Finance Department COMMITTEE Unanimous Approval; Forward to Consent Agenda on 9/18/23 COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 9/18/23 MTG. DATE ATTACHMENTS 9/18/23 Informational Memorandum dated 9/11/23 Resolution Attachment A - 2023 Unclaimed Property Summary Report Minutes from the FIN Committee meeting of 9/11/23 (distributed separately) 79 80 City of Tukwila INFORMATIONAL MEMORANDUM TO: Finance & Governance Committee FROM: Vicky Carlsen, Finance Director BY: Cindy Wilkins, Fiscal Specialist CC: Mayor Ekberg DATE: September 11, 2023 Allan Ekberg, Mayor SUBJECT: 2023 Reporting of Abandoned Property to the Washington State Department of Revenue Unclaimed Property Section ISSUE Annual write-off of outstanding and unredeemed accounts payable and payroll claims. BACKGROUND Each year by November 1st, the City of Tukwila reports abandoned or unclaimed property that is owed either to individuals or business vendors to the Washington State Department of Revenue Unclaimed Property Section and removes these items from the accounting records. All local governments are required to report unclaimed property except unclaimed restitution. Normal restitution is then reported each year by the County Treasurer to the State Treasurer. Current Finance Department policy dictates that all abandoned or unclaimed property be reported annually to the Washington State Department of Revenue Unclaimed Property Section through the Council approved resolution process. DISCUSSION For the 2023 unclaimed property report year, reporting of abandoned or unclaimed property totals $13,826.65 comprised of General Fund Accounts Payable Claims checks and Court checks. To the extent possible, those individuals and businesses with unclaimed accounts payable claims and payroll checks have been notified by the City through "good faith" effort of being mailed due diligence letters. These individuals and businesses have either not responded to the due diligence notifications and/or cannot be located to claim their property. RECOMMENDATION The Council is being asked to approve the Resolution declaring the cancellation of unclaimed General Fund accounts payable claims and payroll checks, and municipal court checks and consider these items on the Consent Agenda at the September 18, 2023 Regular Council Meeting. ATTACHMENTS Proposed Draft Resolution Attachment A - 2023 Unclaimed Property Summary Report 81 82 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AUTHORIZING THE CANCELLATION OF OUTSTANDING GENERAL FUND CLAIMS AND MUNICIPAL COURT CHECKS. WHEREAS, the State of Washington, Department of Revenue Unclaimed Property Section, for the reporting on year 2022, requires a one-year dormancy period for outstanding claims issued from the General Government Fund and a two-year dormancy period for Municipal Court checks; and WHEREAS, the City of Tukwila Finance Department has made all reasonable attempts to resolve the outstanding, unredeemed General Fund claims and Municipal Court checks; and WHEREAS, the City Council of the City of Tukwila wishes to cancel all outstanding, unclaimed General Fund claims and Municipal Court Checks issued prior to July 1, 2022; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The Tukwila City Council authorizes the cancellation of General Fund claims and Municipal Court checks as detailed on Attachment A, the 2023 Unclaimed Property Summary Detail Report. CC:\Legislative Development\Cancellation of outstanding claims and checks 8-25-23 Sherry Wright Review by Andy Youn Page 1 of 2 83 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2023. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC Cynthia Delostrinos Johnson City Clerk Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Office of the City Attorney Attachment A: 2023 Unclaimed Property Summary Report (7/1/2021 — 6/30/2022) CC:\Legislative Development\Cancellation of outstanding claims and checks 8-25-23 Sherry Wright Review by Andy Youn 84 Page 2 of 2 Attachment A - 2023 Unclaimed Property Summary Report - Reporting Period 7/1/2021 - 6/30/2022 Accounts Payable CHECK # DATE Payee ID Vendor Description Dept GL CODE Amount 00386598 07/19/2021 V018771 VISIONECT LTD JOAN 6 CLOUD SUBSCRIPTION ADM 000.04.518.880.49.00 595.00 00386703 08/05/2021 V020551 FOSTER CREEK APTS LLC COVID ASSIST - RAYMOND SUERO #A03 ADM 000.04.557.201.49.11 2,400.00 00387027 09/21/2021 V000527 CITY OF SEATTLE, CITY LIGHT COVID ASSIST - SADIKA ILJAZOVIC ADM 000.04.557.201.49.11 906.12 00387733 01/14/2022 V011005 STEPHANIE BROWN RETURN OF CITY EQUIPMENT ADM 000.04.518.100.42.00 30.74 00400209 03/07/2022 V020444 INSIGHT PUBLIC SECTOR INC Online Services -Subscriptions ADM AS004012-546004 7.94 00400529 04/29/2022 V020638 BRE MG MF JV LLC COVID ASSIST - WENDA #A205 ADM AS004201-549015 3,568.36 00383465 03/16/2020 V012232 SAUL KRUBALLY INTERPRETER FEE 3/11 CRT 000.09.512.500.41.03 100.00 00386116 05/03/2021 V020879 ZAINAB A WASSEF WITNESS FEE 4/1/21 CRT 000.09.512.500.49.04 10.00 00386607 08/02/2021 V021002 ALEXI G. AGUILAR-SOLANO WITNESS FEE 6/30/21 CRT 000.09.512.500.49.04 10.00 00386610 08/02/2021 V021003 ANUJIN BAYARBAATAR WITNESS FEE 6/30/21 CRT 000.09.512.500.49.04 10.00 00386640 08/02/2021 V020997 ANJANA KRISHNA WITNESS FEE 6/30/21 CRT 000.09.512.500.49.04 10.00 00386649 08/02/2021 V020952 SUDI M MOHAMEDNUR WITNESS FEE 6/30/21 CRT 000.09.512.500.49.04 10.00 00386655 08/02/2021 V021000 KEVIN NGUYEN WITNESS FEE 6/30/21 CRT 000.09.512.500.49.04 10.00 00386808 08/23/2021 V021060 KEVIN MAXWELL WITNESS FEE 7/30/21 CRT 000.09.512.500.49.04 10.00 00386837 08/23/2021 V021061 ITZEL G ESCAMILLA TREJO WITNESS FEE 7/30/21 CRT 000.09.512.500.49.04 10.00 00386996 09/20/2021 V001820 NOVA C PHUNG INTERPRETER FEE 9/13 CRT 000.09.512.500.41.03 146.25 00387108 10/18/2021 V009456 ANGELO ABELLA INTERPRETER FEE 10/13 CRT 000.09.512.500.41.03 96.00 00387108 10/18/2021 V009456 ANGELO ABELLA INTERPRETER FEE 9/24 CRT 000.09.512.500.41.03 96.00 00387108 10/18/2021 V009456 ANGELO ABELLA INTERPRETER FEE 9/20 CRT 000.09.512.500.41.03 96.00 00387303 11/15/2021 V021187 NICHOLAS D CORDOVA WITNESS FEE 10/27/21 CRT 000.09.512.500.49.04 10.00 00387316 11/15/2021 V020838 ANDREA B HERNANDEZ WITNESS FEE 10/27/21 CRT 000.09.512.500.49.04 10.00 00387745 01/14/2022 V021272 KATHLEEN COOK WITNESS FEE CRT 000.09.512.500.49.04 10.00 00387758 01/14/2022 V021274 KATELIN M FLICKINGER WITNESS FEE CRT 000.09.512.500.49.04 10.00 00400030 01/31/2022 V020489 LESERINE MURITOK INTERPRETER FEE 1/12/22 CRT MC009100-541012 100.00 00400030 01/31/2022 V020489 LESERINE MURITOK INTERPRETER FEE 1/19/22 CRT MC009100-541012 100.00 00400451 04/18/2022 V030072 TONY N CENTOFANTE WITNESS FEE 3/30/22 CRT MC009100-549011 10.00 00400517 04/29/2022 V009456 ANGELO ABELLA INTERPRETER FEE 4/18/22 CRT MC009100-541012 96.00 00400684 05/23/2022 V030105 JAMILA ADRIAN BUSTAMANTE WITNESS FEE 04/27/21 CRT MC009100-541011 10.00 00400857 06/21/2022 V009456 ANGELO ABELLA Tagalog Interpreter 06/13/22 CRT MC009100-541012 96.00 00400857 06/21/2022 V009456 ANGELO ABELLA Ilocano Invoice CRT MC009100-541012 96.00 00383115 01/27/2020 V002158 RENTON RUBBER STAMP DATE STAMP INV #29 1/2/2020 DCD 000.08.558.710.31.00 152.29 00387696 01/04/2022 V005325 SCOTT ALEXANDER GOLF SHOP INC TOURN 2 GOLF CART RENTAL GOL 411.00.576.681.45.00 1,408.00 00386859 09/07/2021 V017817 ALL TRAFFIC DATA INV #23887(21-023) TRAFFIC COUNTS 2021 PWG 104.98.544.200.4100 650.00 00386859 09/07/2021 V017817 ALL TRAFFIC DATA INV #2378(21-023) TRAFFIC COUNTS 2021 PWG 104.98.544.200.4100 650.00 00400186 03/07/2022 V017817 ALL TRAFFIC DATA Professional Services PWG PW103200-541000 155.00 00400186 03/07/2022 V017817 ALL TRAFFIC DATA Professional Services PWG PW104100C-541000 650.00 00384993 12/07/2020 V017534 JOSHUA ALLEN BOOT ALLOWANCE PWM 401.01.534.800.28.00 162.79 00385315 01/18/2021 V017534 JOSHUA ALLEN OT MEALS - J ALLEN PWM 401.01.534.800.43.00 36.00 00385612 03/01/2021 V017534 JOSHUA ALLEN OT MEALS - J ALLEN PWM 000.16.543.300.43.00 36.00 00387228 11/01/2021 V021148 JING HUANG 16042 42ND AVE S STORM 0/P PWM 640.237.000 8.78 00387380 11/22/2021 V021196 MAXWELL DELAWYER 10908 49TH AVE S WATER 0/P PWM 640.237.000 24.73 00383396 03/02/2020 V019835 DAVE THOMPSON 7/14/20 SHELTER REFUND TCC 000.213.100 100.00 OO 01 Page 1 of 2 Attachment A - 2023 Unclaimed Property Summary Report - Reporting Period 7/20/2021 - 6/30/2022 Accounts Payable CHECK # DATE Payee ID Vendor Description Dept GL CODE Amount 00384678 10/19/2020 V019230 COWLITZ TRIBE RENTAL REFUND TCC 000.213.100 200.00 00386066 05/03/2021 V018379 CHRISTINE LUNA FITNESS INSTRUCTION TCC 000.07.571.206.41.00 270.00 00387007 09/20/2021 V021087 MATAPEPE TAULOLO SECURITY DEPOSIT REFUND TCC 000.213.100 100.00 00387558 12/20/2021 V021235 DEREK FIELDS BASKETBALL PASS REFUND TCC 000.213.100 40.00 00387141 10/18/2021 V021123 WALTER HILL REFUND CREDIT BALANCE DUE TO TRANSITION TO KC, 7348200065 400.257.100 112.48 00387163 10/18/2021 V012205 MILES AND JENNIFER MITCHELL REFUND CREDIT BALANCE DUE TO TRANSITION TO KC, 3597000142 400.257.100 41.64 00387193 10/18/2021 V021121 DARREN WRIGHT REFUND CREDIT BALANCE DUE TO TRANSITION TO KC, 8864000110 400.257.100 23.23 AP TOTAL: $ 13,491.35 PAYROLL Check # Date Payee name Pay Period Date Amount COURT Case # Date Payee Name Description 5/26/2022 Hook, Joseph Hold as Unclaimed Money 25.00 CR0054074 4/11/2022 Ebiriekwe, Deontay 28.00 CR0059725 5/26/2022 Tukwila Municipal Court 50.00 IN0044950 5/26/2022 Sampson, Chakira Moore Hold as Unclaimed Money 2.30 XZ0286035 7/20/2021 Dubose, Amari Zarae Hold as Unclaimed Money 150.00 IN0058636 5/26/2022 Munoz, Francisco Emmanuel Hold as Unclaimed Money 80.00 COURT TOTAL: $ 335.30 TOTAL UNCLAIMED PROPERTY: $ 13,826.65 Page 2 of 2