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HomeMy WebLinkAboutCOW 2023-09-25 COMPLETE AGENDA PACKETti —+ MEETING -SITE Tukwila City Council Agenda J,43.1 I LA wq� J a `l �2� • .• COMMITTEE OF THE WHOLE .• Allan Ekberg, Mayor Counci/members.• + Kathy Hougardy ❖ De'Sean Quinn David Cline, City Administrator + Kate Kruller ❖ Thomas McLeod Cynthia Delostrinos Johnson, Council President ❖ Mohamed Abdi ❖ Tosh Sharp 29oa THE ON Monday, September WILL PRESENCE THE PHONE For 25, 2023; BE CONDUCTED BOTH ON -SITE AT TUKWILA CITY HALL AND ALSO VIRTUALLY. WILL BE IN THE COUNCIL CHAMBERS (6200 SOUTHCENTER BOULEVARD). NUMBER FOR THE PUBLIC TO PARTICIPATE IN THE MEETING IS: 1-253-292-9750, ACCESS CODE: 670077847#. Click here to: Join Microsoft Teams Meeting Technical Support during the meeting call: 1-206-433-7155. 7:00 PM 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE 2. LAND ACKNOWLEDGEMENT The City of Tukwila is located on the ancestral lands of the Coast Salish people. We acknow/edge their continuing connections to land, waters and culture. We pay our respects to their elders past, present and emerging. 3. PUBLIC COMMENTS Including comment on items both on and not on the meeting agenda Those wishing to provide public comments may verbally address the City Council both on -site at Tukwila City Hall or via phone or Microsoft Teams for up to 5 minutes for items both on and not on the meeting agenda. To provide comment via phone or Microsoft Teams, please email citycouncilOtukwilawa.gov with your name and topic by 5:00 PM on the meeting the date. Please clearly indicate that your message is for public comment during meeting, and you will receive further instructions. 4. PUBLIC HEARING An ordinance amending various ordinances as codified in Tukwila Municipal Code (TMC) Chapter 21.04, "State Environmental Policy Act." To provide public hearing comments, please email citycouncil@tukwilawa.gov, Pg.1 provide your first and last name, and reference the public hearing topic in the subject line, by 5:00 p.m. on September 25, 2023. Once you have signed up by email, your name will be called upon during the meeting to speak for up to 5 minutes. Call 1-253-292-9750, ACCESS CODE 670077847# or Join Microsoft Teams Meeting at 7:00 p.m. on September 25, 2023 to access the meeting. You may also attend the public hearing in person and provide your comments on -site. 5. SPECIAL ISSUES a. An ordinance amending various ordinances as codified in Tukwila Municipal Code (TMC) Chapter 21.04, "State Environmental Policy Act." b. Update and consensus on the January — June American Rescue Plan Act Proposal (ARPA). Pg.1 Pg.35 (continued.) COMMITTEE OF THE WHOLE MEETING September 25, 2023 Page 2 6. REPORTS a. Mayor b. City Council c. Staff 7. MISCELLANEOUS 8. EXECUTIVE SESSION 9. ADJOURNMENT This agenda is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. RemoteTukwila Council meetings are audio taped (and video taped as of 9/14/20). Available at www.tukwilawa.gov) WELCOME TO THE TUKWILA CITY COUNCIL MEETING The Tukwila City Council encourages community participation in the local government process and welcomes attendance and public comment at its meetings. MEETING SCHEDULE Regular Meetings are held at 7:00 p.m. on the 1st and 3rd Mondays of each month. The City Council takes formal action in the form of motions, resolutions and ordinances at Regular Meetings. Committee of the Whole Meetings are held at 7:00 p.m. on the 2nd and 4th Mondays of each month. The City Council considers current issues, discusses policy matters in detail, and coordinates the work of the Council at Committee of the Whole meetings. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council for up to 5 minutes on items both on and not on the meeting agenda during Public Comments. The City Council will also accept comments on an agenda item when the item is presented in the agenda, but speakers are limited to commenting once per item each meeting. When recognized by the Presiding Officer, please go to the podium if on -site or turn on your microphone if attending virtually and state your name clearly for the record. The City Council appreciates hearing from you but may not respond or answer questions during the meeting. Members of the City Council or City staff may follow up with you following the meeting. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. The City Council Rules of Procedure provide the following guidelines for Public Hearings: 1. City staff will provide a report summarizing and providing context to the issue at hand. 2. The proponent shall speak first and is allowed 15 minutes to make a presentation. 3. The opponent is then allowed 15 minutes to make a presentation. 4. Each side is then allowed 5 minutes for rebuttal. 5. After the proponents and opponents have used their speaking time, the Council may ask further clarifying questions of the speakers. 6. Members of the public who wish to address the Council on the hearing topic may speak for 5 minutes each. 7. Speakers are asked to sign in on forms provided by the City Clerk. 8. The Council may ask clarifying questions of speakers and the speakers may respond. 9. Speakers should address their comments to the City Council. 10. If a large number of people wish to speak to the issue, the Council may limit the total amount of comment time dedicated to the Public Hearing. 11. Once the Presiding Officer closes the public hearing, no further comments will be accepted, and the issue is open for Councilmember discussion. 12. Any hearing being held or ordered to be held by the City Council may be continued in the manner as set forth by RCW 42.30.100. For more information about the City Council, including its complete Rules of Procedure, please visit: https://www.tukwilawa.gov/departments/city-council/ COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 9-25-23 NG 10-2-23 NG ITEM INFORMATION ITEM No. 4 & 5.A. STAFF SPONSOR: NORA GIERLOFF ORIGINAL AGENDA DATE: 9-25-23 AGENDA ITEM TITLE SEPA Thresholds Ordinance CATEGORY ❑ Discussion Mtg Date ❑ Motion Mtg Date ❑ Resolution Mtg Date 0 Ordinance ❑ Bid Award Mtg Date 0 Public Hearing ❑ Other Mtg Date Mtg Date 10-2-23 Mtg Date 9-25-23 SPONSOR ❑ Council ❑ Mayor ❑ Admin ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PU" Svcs DCD SPONSOR'S Staff is proposing code changes to streamline and update permit processes related to SEPA SUMMARY environmental determinations. It is likely that these changes will not affect the substantive outcomes of the permit review but instead provide a faster and more predictable experience for our applicants. The Council is being asked to consider and approve the ordinance. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ LTAC ❑ Arts Comm. DATE: 7-17-23 & 9-18-23 ❑ Finance ❑ Parks Comm. & Governance CHAIR: HOUGARDY I Planning & Community Dev. ❑ Planning Comm. COMMITTEE RECOMMENDATIONS: SPONSOR/ADM1N. COMMITTEE Department of Community Development Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 9-25-23 10-2-23 MTG. DATE ATTACHMENTS 9-25-23 Informational Memorandum updated 9-18-23 (updated after 9/18 PCD Committee) Minutes from the Planning and Community Development Committee meeting of 6-21-22 Ordinance in Draft Form Analysis of Public Comment Impacts of Raised SEPA Thresholds Environmental Regulations Technical Memo Minutes from the Planning and Community Development Committee meeting of 7-17-23 Minutes from the Planning and Community Development Committee meeting of 9-18-23 1 2 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Planning and Community Development FROM: Nora Gierloff, DCD Director CC: Mayor Ekberg DATE: July 17, 2023, Amended September 18, 2023 SUBJECT: SEPA Ordinance Thresholds Update ISSUE Staff is proposing code changes to streamline and update permit processes related to SEPA environmental determinations. BACKGROUND This is one of a series of steps DCD has taken or proposed over the past several years to streamline permit processes including code updates, instituting procedural improvements, updating handouts and online information, and user-friendly website updates. Staff was encouraged to move forward with increases to SEPA thresholds when they were proposed to the PCD Committee about a year ago, see Attachment A. Unlike standard updates to our codes, changes to these thresholds require sixty days' notice to affected tribes, agencies with expertise, affected jurisdictions, the department of ecology, and the public. Staff will return with the changes in full ordinance format after the notice period. DISCUSSION Staff is proposing code streamlining to reduce staff effort, reduce permit review times, and cut down on paperwork, see Attachment B. It is likely that these changes will not affect the substantive outcomes of the permit review but instead provide a faster and more predictable experience for our applicants. SEPA Flexible Thresholds The State Environmental Policy Act (SEPA) process identifies and analyzes environmental impacts associated with governmental decisions. These decisions may be related to issuing permits for private projects, constructing public facilities, or adopting regulations, policies, and plans. SEPA can be used to modify or deny a proposal to avoid, reduce, or compensate for probable impacts. If SEPA environmental review is required it starts with the applicant filling out a standard checklist that asks about the proposal's potential impacts in a variety of areas including earth, water, air, plants, animals, energy, housing, transportation, public services, and utilities. The City uses the checklist to determine whether a proposal's impacts are likely to be significant and this is called a threshold determination. When a checklist is required it can trigger additional notice mailings, waiting periods, and appeal opportunities resulting in a longer and more uncertain permit process. Certain types of proposals are automatically exempt from the threshold determination because they are a size or type unlikely to cause a significant adverse environmental impact. Examples include minor new construction of residential, commercial or storage structures and minor road and street improvements. 3 INFORMATIONAL MEMO Page 2 In the past the City has used its local authority to raise the size of projects that require SEPA review so that more applications are exempt. State law now allows us to raise these sizes even higher if we can document that we have existing regulations in place to provide adequate environmental protection, such as critical areas, concurrency, traffic mitigation, and design standards, see Attachment D. We very rarely need to use our SEPA authority to condition projects because our regulations give us the tools we need to address impacts. Therefore, staff proposes to use the process at WAC 197-11-800 1 (c) to raise thresholds and target SEPA reviews to larger, more impactful projects. Project Type Tukwila's Thresholds Proposed Thresholds Maximum Thresholds Single Family 9 30 30 Single Family less than 1,500 SF 9 30 100 Multi Family 9 200 200 Agricultural Buildings 10,000 square feet 40,000 square feet 40,000 square feet Office, School, Commercial or Storage Buildings 10,000 square feet 30,000 square feet 30,000 square feet Parking Lots 40 spaces 90 spaces 90 spaces Landfill and Excavations 500 cubic yards 1,000 cubic yards 1,000 cubic yards The proposal is to have the same threshold of 30 single family units regardless of size as Tukwila's code does not distinguish between single family homes of different sizes. It is also unlikely that we would see a future subdivision of over 30 houses given the limited vacant land in Tukwila. The elimination of SEPA review for projects beneath the new thresholds should have minimal or no impact to public review and commenting opportunities, see Attachment C. Most of the projects that fall between the existing and proposed levels are either already exempt from noticing or subject to noticing anyway because they trigger land use approvals with independent notice requirements, such as design review. Manufacturing Industrial Center Planned Action Repeal In 1991 the Tukwila partnered with Boeing to evaluate a proposed ten-year master plan for the redevelopment of the Duwamish Corridor area in a programmatic Environmental Impact Statement (EIS). Boeing and Tukwila agreed to a set of mitigation measures for transportation, stormwater, and shoreline access impacts likely to result from full buildout of the proposal. The process resulted in a mitigation agreement signed by both parties in 1993. The term of that agreement ended in 2003, though it does provide that "changing business conditions may result in a longer or shorter time period for project completion." The adoption of a new Comprehensive Plan in 1995 included a Manufacturing Industrial Center (MIC) subarea in the Duwamish Corridor. In 1998 the City conducted an Integrated GMA Implementation Plan and Final EIS for the MIC. This Planned Action was adopted into Tukwila's SEPA Ordinance, exempting projects that fell within the envelope of development from further SEPA review. 4I https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/Council Agenda Items/DCD/SEPA Thresholds Update/9-18-23 Meeting/SEPA Thresholds Info Memo.docx\Tukdata2k12\City Co n en\Commun ca onc\InfoMemeRev2l11R doc INFORMATIONAL MEMO Page 3 The planned action was intended to be in place for 10 years. At the end of that time we allowed the SEPA exemption to continue as the trip threshold had not been exceeded. Jack Pace and I reached out to Boeing multiple times beginning in 2011 to encourage them to update the analysis and extend the planned action but that has not taken place. It is now 25 years after the original studies and they are no longer a valid basis for the SEPA exemption. Therefore, staff is suggesting that TMC 21.04.152 and TMC 21.04.154 be deleted from the code. However, Boeing will be able to take advantage of the higher flexible thresholds proposed in this ordinance. I reached out to Martin Probst, who works in Boeing's Code Compliance and Permitting group, in June to give him early notice of this proposed change. I also included him and Shenon Porter, Boeing's Planning Department Manager, in the official notice of the proposed changes. On September 11 Nancy Eklund and I met with Mr. Probst and Mr. Porter to discuss the SEPA changes and the Comprehensive Plan update. Boeing did not submit comments on the proposed ordinance. Tukwila Urban Center SEPA Exemption Repeal Tukwila received a federal grant to develop the Southcenter Subarea Plan, and as part of that work conducted a Supplemental Environmental Impact Statement (SEIS). The City was able to use that environmental analysis as a basis to take advantage of a time -limited SEPA exemption rule and adopted those regulations in 2016. That has allowed projects that meet the development standards of TMC 18.28 to be exempt from an individual SEPA determination. Our ability to use that provision expired as of April 4, 2023. Therefore, staff is suggesting that TMC 21.04.164 be deleted from the code. FINANCIAL IMPACT Reducing the number of applications subject to SEPA would reduce permit revenue, though we do not recover the full cost of staff time through the application fee. It would result in a modest reduction to staff workload and provide process streamlining for our applicants. RECOMMENDATION Review and respond to the proposed redlined code changes. Due to required 60-day public notice provisions Staff will return to PCD with a draft ordinance on September 18, 2023. Council is being asked to consider this item and hold a public hearing at the September 25, 2023 Committee of the Whole meeting and adopt the ordinance at the subsequent October 2, 2023 Regular Meeting. ATTACHMENTS A. 6-21-22 PCD Minutes B. Draft OrdinanceRcdlincd Changes to TMC 21.0/1 C. Analysis of Public Comment Impacts of Raised SEPA Thresholds D. Environmental Regulations Technical Memo 7-17-23 PCD Minutes https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/Council Agenda Items/DCD/SEPA Thresholds Update/9-18-23 Meeting/SEPA Thresholds Info Memo.docx\Tukdata2k12\City Co n en\Commun ca onc\InfoMemeRev2l11R doc 5 6 City of Tukwila City Council Planning & Community Development Committee Meeting Minutes June 21, 2022 - 5:30 p.m. - Hybrid Meeting; Council Chamber & MS Teams CouncilmembersPresent: Cynthia Delostrinos Johnson, Chair; De'Sean Quinn Staff Present.• David Cline, Rachel Bianchi, Nora Gierloff, Nancy Eklund Guests: Josh Castle, Bradford Gerber, George Scarola, Low Income Housing Institute. Chair Delostrinos Johnson called the meeting to order at 5:30 p.m. and asked guests and public attendees to introduce themselves. BUSINESS AGENDA A. Tiny House Village Memoranda of Agreement Staff provided a status update and draft Memoranda of Agreement for each of the two tiny house village sites planned for Tukwila, one at 14925 Interurban Avenue South and one at 3118 S. 140th Street. Audience members were invited to provide brief public comment. Committee Recommendation Forward to June 27, 2022 Committee of the Whole. B. Development Code Streamlining Staff provided an overview of proposed code changes to streamline permit process related to SEPA environmental determinations, design review, and Zoning Code amendments. Committee members were supportive of the proposals. Staff will prepare an ordinance relating to zoning code amendments as the next step. Item(s) requiring follow-up: Consider language emphasizing Council's priority of customer service with regard to permitting matters. Committee Recommendation Discussion only. Return to Committee. II. MISCELLANEOUS The meeting adjourned at 6.:39 p.m. CDJ Committee Chair Approval 7 8 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING VARIOUS ORDINANCES AS CODIFIED IN TUKWILA MUNICIPAL CODE (TMC) CHAPTER 21.04, "STATE ENVIRONMENTAL POLICY ACT"; REPEALING ORDINANCE NOS. 1331 §8, §33; 1853 §6, §7; AND 2502 §2, §3; TO INCREASE FLEXIBLE THRESHOLDS FOR MINOR NEW CONSTRUCTION, REMOVE OUTDATED REFERENCES, AND UPDATE CODE PROVISIONS; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, Chapter 21.04 of the Tukwila Municipal Code (TMC) establishes Tukwila's procedures and policies related to the State Environmental Policy Act (SEPA); and WHEREAS, the City has adopted by reference the categorical exemption thresholds in Washington Administrative Code (WAC) Chapter 197-11-800, including the standard categorical exemption thresholds for minor new construction in WAC 197-11-800(1)(b); and WHEREAS, WAC 197-11-800(1)(c) authorizes cities, towns, or counties to raise the exemption levels for minor new construction to those identified in WAC 197-11-800(1)(d), subject to the requirements and process outlined in subsection (c); and WHEREAS, the City of Tukwila is an incorporated city within a fully planning jurisdiction under the Growth Management Act (GMA), per RCW 36.70A.040; and WHEREAS, The City desires to streamline its permit processes to provide an appropriate level of project specific review; and WHEREAS, the City of Tukwila performed an analysis of the changes to public notice and commenting requirements as a result of the increased exemption thresholds and found that there were negligible changes; and CC:\Legislative Development\Increasing SEPA Thresholds 9-1-23 Nora Gierloff: Review by Andy Youn Page 1 of 10 9 WHEREAS, on July 7, 2023, the City completed the procedural requirements as outlined in WAC 197-11- 800(1)(c) and provided 60-day notice of its analysis and findings to the Department of Ecology, agencies with expertise, affected tribes and jurisdictions, and the public, and did not receive any public comments during the comment period; and WHEREAS, the City has evaluated the proposed changes to the City's SEPA code and determined there are adequate existing local, state and federal environmental regulations in place to mitigate any potential impacts from newly exempt development; and WHEREAS, the City has updated the title of Tukwila Municipal Code (TMC) Chapter 18.45 pertaining to environmental regulations from "Environmentally Sensitive Areas" to "Environmentally Critical Areas"; and WHEREAS, the regulations listed in TMC Section 18.50.110, "Archaeological/ Paleontological Information Preservation Requirements," cover pre -construction cultural resources assessment, archaeological response plan and provisions for excavation monitoring by a professional archaeologist; and WHEREAS, work in shoreline areas that will extend into native soil is noticed to the Washington State Department of Archaeology and Historic Preservation (DAHP) and area Tribal organizations; and WHEREAS, TMC Chapter 16.60, "Historic Preservation" contains regulations regarding landmark designation and alteration of existing landmarked sites, buildings, or properties; and WHEREAS, on July 7, 2023, the City submitted the proposed amendment to the Washington State Department of Commerce for its 60-day review and received documentation of completion of the procedural requirement (Submittal ID 202303281); and WHEREAS, in taking the actions set forth in this ordinance, the City has complied with the requirements of the State Environmental Policy Act, Chapter 43.21 C RCW; and WHEREAS, the Tukwila City Council held a duly noticed public hearing and considered all public testimony on September 25, 2023; and WHEREAS, based on careful consideration of the facts and law, the City Council finds that the proposed amendments attached and incorporated herein should be approved as presented; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: CC:\Legislative Development\Increasing SEPA Thresholds 9-1-23 Nora Gierloff: Review by Andy Youn 10 Page 2 of 10 Section 1. Findings of Fact. The Tukwila City Council finds as follows: A. The above recitals, set forth as "WHEREAS" clauses, are hereby adopted as Findings of Fact in support of the adoption of this ordinance. B. The amendments that are established below are consistent with WAC 197-11- 800(1). C. The proposed code amendments meet the requirements listed in WAC 197-11- 800(1)(c), which are necessary to raise the exempt levels. Section 2. TMC Section 21.04.040 Amended. Ordinance Nos. 1331 §3, 1344 §1, 1599 §7(1), and 1770 §81, as codified at TMC Section 21.04.040, "Definitions — Additional," are hereby amended to read as follows: 21.04.040 Definitions - Additional In addition to those definitions contained within WAC 197-11- 700 through 799, when used in this chapter the following terms shall have the following meanings, unless the content indicates otherwise: 1. "Department" means any division, subdivision or organizational unit of the City established by ordinance, rule or order. 2. "Early notice" means the City's response to an applicant stating whether it considers issuance of the Determination of Significance likely for the applicant's proposal. 3. "Environmentally sensitive critical area": see TMC Section 21.04.300 and TMC Chapter 18.45. 4. "Notice of action" means the notice (as specified in RCW 43.21 C.080) of the time for commencing an appeal of a SEPA determination that the City or the applicant may give following final City action upon an application for a permit or approval when the permit or approval does not have a time period set by statute or ordinance for commencing an appeal. 5. "SEPA Rules" means WAC Chapter 197-11 1VAC, as now adopted or hereafter amended by the Department of Ecology. Section 3. TMC Section 21.04.050 Amended. Ordinance Nos. 1331 §4 and 1344 §2, as codified at TMC Section 21.04.050, "Designation of responsible official," are hereby amended to read as follows: 21.04.50 Designation of responsible official A. For those proposals for which the City is a lead agency, the responsible official shall be the ;ommunity Development Planning Director or their designe€ or such other person as the Mayor may designate in writing. CC:\Legislative Development\Increasing SEPA Thresholds 9-1-23 Nora Gierloff: Review by Andy Youn Page 3 of 10 11 B. For all proposals for which the City is a lead agency, the responsible official shall make the threshold determination, supervise scoping and preparation of any required Environmental Impact Statement (EIS), and perform any other functions assigned to the lead agency or responsible official by those sections of the SEPA Rules that have been adopted by reference. Section 4. TMC Section 21.04.110 Amended. Ordinance Nos. 1331 §11, 1344 §6, 2173 §1, and 2502 §1, as codified at TMC Section 21.04.110, "Categorical exemptions - Flexible thresholds," are hereby amended to read as follows: 21.04.110 Categorical exemptions - Flexible thresholds for Minor New Construction A. The City establishes the following exempt levels for minor new construction as allowed under WAC 197-11-800(1)(c) and (d), based upon local conditions: 1. For single-family residential projects, up to thirty (30) dwelling units; 2. For multifamily residential projects, up to two hundred (200) dwelling units; 3. For agricultural structures, up to forty thousand (40,000) square feet; 4. For office, school, commercial, recreational, service or storage buildings, up to thirty thousand (30,000) square feet; 5. For parking facilities, up to ninety (90) parking spaces; 6. For fills or excavations, up to one thousand (1,000) cubic yards. All fill or excavation, of any quantity, necessary for an exempt project in subsections 1 through 4 of this section shall be exempt. B. The exemptions in this subsection apply except when the project: 1. Is undertaken wholly or partly on lands covered by water; 2. Requires a license governing discharges to water that is not exempt under RCW 43.21C.0383; 3. Requires a license governing emissions to air that is not exempt under RCW 43.21C.0381 or WAC 197-11-800 (7) or (8); or 4. Requires a land use decision that is not exempt under WAC 197-11- 800(6). C. Whenever the City establishes new exempt levels under this section, it shall send them to the Department of Ecology, Headquarters Office, Olympia, Washington, 98504 under WAC 197-11-800(1)(c). A. The City establishes the following exempt levels for minor new construction based on local conditions: CC:\Legislative Development\Increasing SEPA Thresholds 9-1-23 Nora Gierloff: Review by Andy Youn 12 Page 4 of 10 1. For residential dwelling units in WAC 197 11 800(1)(b)(i) and WAC 197 11 800(1)(b)(ii) up to nine dwelling units. 2 For agrictiTtuflstructuf in WAC 197_11 _800(1)(b)(iii) non e square feet. 3. For office, school, commercial, recreational, service or storage buildings in WAC 197 11 800 (1)(b)(iv), up to 12,000 square feet, and up to /10 parking spaces. /l . For parking lots in WAC 197 11 800 (1)(b)(iv), up to 40 parking spaces. 5. For landfills and excavations in WAC 197 11 800(1)(b)(v), up to 500 cubic yafds, R The responsible official shall send f all adopted flexible thresholds to non urr�cnc� c the Department of Ecology, headquarters office, Olympia, Washington. Section 5. TMC Section 21.04.140 Amended. Ordinance Nos. 1331 §13, 1344 §7, and 1599 §7(3), as codified at TMC Section 21.04.140, "Threshold determinations — Environmental checklist," are hereby amended to read as follows: 21.04.140 Threshold determinations - Environmental checklist A. A completed environmental checklist shall be filed at the same time as an application for a permit, license, certificate or other approval not exempted by this chapter. The checklist shall be in the form of WAC 197-11-960., with the following additions: B. 1. If the site is an environmentally sensitive critical area, a ccnsitive critical area study that meets the requirements of the SEPA officialTMC Chapter 18.45 may be required. The SEPA official may waive any study requirements determined to be unnecessary for review of a particular use or application. Environmentall„ sensiti„e area studies shall have three components: a site analysis, an impact analysis, and proposed mitigation measures. More or less detail may be required for each component depending Funding for a qualified professional, selected and retained by the City, shall be paid for by the applicant to review the geotechnical reports on Class 2 and Class 3 landslide, seismic and coal mine hazard areas if the geotechnical report indicates Class 3 or Class 4 characteristics, and will be required in all Class 4 landslide hazard areas;. Applicants may also be required to pay for peer review of wetland and watercourse studies per TMC Section 18.45.040.E. 2. Idcntificati -,nfli ^,its polidies-of-the-Comprehe e-LaR,d moo Policy Plan and proposed measures to reduce thc conflicts; 3. Description of the objectives of the proposal, the alternative means of accomplishing these objectives, comparison of thc alternatives, and indication of the preferred course of action. BC. A checklist is not needed if the City and the applicant agree an EIS is required, SEPA compliance has been completed, or SEPA compliance has been initiated by another agency. CC:\Legislative Development\Increasing SEPA Thresholds 9-1-23 Nora Gierloff: Review by Andy Youn Page 5 of 10 13 GD. The City shall use the environmental checklist to determine the lead agency and, if the City is the lead agency, for making the threshold determination. . For private proposals, the applicant is required to complete the environmental checklist. The City may provide information as necessary. For City proposals, the department initiating the proposal shall complete the environmental checklist for that proposal. € . The City may decide to complete all or part of the environmental checklist for a private proposal, if either of the following occurs: 1. The City has technical information on a question or questions that is unavailable to the private applicant; or 2. The applicant has provided inaccurate information on previous proposals or on proposals currently under consideration. Section 6. Repealer. Ordinance Nos 1853 §6 and 2502 §2, as codified at TMC Section 21.04.152, "Planned actions identified," are hereby repealed, thereby eliminating TMC Section 21.04.152. 21.04.152 Planned actions identified Planned actions are specifically identifier! as developments which satisfy all of the following characteristics: 1. is a "permitted use" located within the MIC/ (TMC 18 3a,02 n) and MIC/H (TMC 18.38.020) zoncs and/or'c an--acGessor„ „se (TMC 1 Q 3F 030 and 183a 0 2. satisfies the consistency checklist which demonstrates that all impacts have been mitigated• and , 3 is consistentwF� T„kwila Comprehensive PI n er RCW 43 21 44n' ��JrG�ITJTJTGT CYPTf �7 �TTTI7lZ r"Iri fl�T�ri Tf�aTTp GT-1� �7�� a�Tr and 4. is not any of the following: a. an "essential public facility" as defined in RCW 36.70a.200, per RCW /l 3.21 C.031(2); b. an action which is not consistent with the Tukwila Comprehensive Plan as adopted per RCW 36.70A (consistency required per RCW 43.21 C.031(2)); c. a conditional or unclassified use, in the respective MIC/L or MIC/H zones; d. a development related to the Regional Transit Authority light rail or commuter rail system; e. any decisions about the 16th Avenue Bridge improvement or disposition which would normally require a SEPA threshold determination; or CC:\Legislative Development\Increasing SEPA Thresholds 9-1-23 Nora Gierloff: Review by Andy Youn 14 Page 6 of 10 f. a development in which any portion includes shoreline modifications waterward of the ordinary high water mark Section 7. Repealer. Ordinance No. 1853 §7, as codified at TMC Section 21.04.154, "Consistency check," is hereby repealed, thereby eliminating TMC Section 21.04.154. 21.04.154 Consistency check A. Having identificd thc developments which arc a potential "planned action", thc Comprehensive Plan (RCW 43.21C.030(2). B. A consistency checklist will be provided by the Director of the Department of presented in the "Integrated GMA Implementation Plan and Environmental Impact Statement for the Tukwila Manufacturing/Industrial Center." Section 8. Repealer. Ordinance No. 1331 §8, as codified at TMC Section 21.04.160, "Documents required - SEPA decisions," is hereby repealed, thereby eliminating TMC Section 21.04.160. 21.04.160 Documents required SEPA decisions For nonexempt proposals, the DNS or draft EIS for the proposal shall accompany the Commission. Section 9. Repealer. Ordinance No. 2502 §3, as codified at TMC Section 21.04.165, "Environmental review for development in the Tukwila Urban Center - Policies," is hereby repealed, thereby eliminating TMC Section 21.04.165. 21.04.165 anvironmental—r for demo ent-i-n the Tom.` .ukw la -Urban -Center-- Policies A. Development proposed in the Tukwila Urban Center will not be subject to erivirenmental-review-an-C1-pfejec-t-s pee -if -lc —SE -AVID as ed-ad-m-inistfative-of-judic-ial-appeats if all of the following criteria are met: 1. The proposed development is consistcnt with thc Southccntcr Subar a Plan and associated development regulations in TMC Chapter 18.28. 2. The proposed development meets all established conditions or mitigation. 3. Probable significant adverse impacts of thc proposed development have been identified in the Supplemental Environmental Impact Statement (SEIS) prepared for the Southcenter Subarea Plan. 4. The traffic generated from the proposal does not cause the total number of PM hour peak trips generated within the Southccntcr Subar as a whole to exceed the CC:\Legislative Development\Increasing SEPA Thresholds 9-1-23 Nora Gierloff: Review by Andy Youn Page 7 of 10 15 maximum number of new PM p k hour trips threshold as identified in the SEIS for the land use scenario for the Southcenter Subarea. 5. The project application vests by April 4, 2023. 6. The proposed development is a. not a public facility or utility; b vt-an "essential-pubri-c—fa as defined in RCW 36 770A nod TMC Section 18.06.270; c. not a conditional or unclassified use, in the respective TUC zones; d. not a development for which any portion includes shoreline modifications waterward of the ordinary high water mark. B. A consistency checklist shall be provided by the Department of Community shall submit a response to the consistency checklist documenting that the proposed development complies with all of the criteria listed under TMC Section 21.04.165.A. Section 10. TMC Section 21.04.300 Amended. Ordinance Nos. 1331 §30, 1344 §13, 1599 §7(6), and 1608 §2, as codified at TMC Section 21.04.300, "Environmentally sensitive areas," are hereby amended to read as follows: 21.04.300 Environmentally sensitive -critical areas A. Environmentally criticalsensitivc areas designated on the zoning maps, and/or as defined in TMC Section 18.45.0 20 as of the effective date of the ordinance from which this section derives and as thereafter amended, designate the locations of environmentally criticalsensitivc areas within the City and are adopted by reference. In addition to those areas identified in WAC 197-11-908 and for purposes of this chapter, environmentally criticalsensitivc areas shall also include wooded hillsides, and the Green/Duwamish River and its shoreline zone as defined by the Tukwila Shoreline Master Program. For each environmentally sensitive area, all categorical exemptions within WAC 197-11-800 are applicable. B. The City shall treat proposals located wholly or partially within an environmentally criticalsensitivc area no differently than other proposals under this chapter, making a threshold determination for all such proposals. The City shall not automatically require an EIS for a proposal merely because it is proposed for location in an environmentally criticalsensitive area. C. Certain exemptions do not apply on lands covered by water, and this remains true regardless of whether or not lands covered by water are mapped. Section 11. TMC Section 21.04.210 Amended. Ordinance Nos. 1331 §31, 1425 §1, 1576 §6, and 1650 §1, as codified at TMC Section 21.04.310, "Fees," are hereby amended to read as follows: CC:\Legislative Development\Increasing SEPA Thresholds 9-1-23 Nora Gierloff: Review by Andy Youn 16 Page 8 of 10 21.04.310 Fees The City shall require the following fees for its activities in accordance with the provisions of this chapter: 1. Threshold Determination. For every environmental checklist the City will review when it is lead agency, the City shall collect a fee according to the adopted Land Use Fee Schedule of $325.00 from the proponent of the proposal prior to undertaking the threshold determination; provided that no fee shall be charged to or collected from the proponents of any proposal for annexation to the City, and the City shall review such checklists without charge. Where payment of a fee is required, the time periods provided by this chapter for making a threshold determination shall not begin to run until payment of the fee is received by the City. 2. Environmental Impact Statement. a. When the City is the lead agency for a proposal requiring an EIS and the responsible official determines the EIS shall be prepared by employees of the City, the City may charge and collect a reasonable fee from any applicant to cover costs incurred, including overhead, by the City in preparing the EIS. The responsible official shall advise the applicant of the projected costs for the EIS prior to actual preparation. b. The responsible official may determine that the City will contract directly with a consultant for preparation of an EIS, or a portion of the EIS, for activities initiated by some persons or entity other than the City, and may bill such costs and expenses directly to the applicant. Such consultants shall be selected by the City. Also, the City will charge an administrative fee of $1,000 in addition to the consultant fees sccaccordinq to the adopted Land Use Fee Schedule. c. The applicant shall pay the projected amount to the City prior to commencing work. The City will refund the excess, if any, at the completion of the EIS. If the City's costs exceed the projected costs, the applicant shall immediately pay the excess. If a proposal is modified so that an EIS is no longer required, the responsible official shall refund any fees collected under a. or b. of this subsection which remain after incurred costs, including overhead, are paid. 3. The City may shall collect a reasonable fee from an applicant to cover the cost of meeting the public notice requirements of this chapter relating to the applicant's proposal according to the adopted Land Use Fee Schedule. 4. The City may charge any person for copies of any document prepared under this chapter, and for mailing the document, in a manner provided by RCWchapter 42.17 RCW. Section 12. Repealer. Ordinance No. 1331 §33, as codified at TMC Section 21.04.330, "Copies on file," is hereby repealed, thereby eliminating TMC Section 21.04.330. 21.04.330 Copies on filo CC:\Legislative Development\Increasing SEPA Thresholds 9-1-23 Nora Gierloff: Review by Andy Youn Page 9 of 10 17 The City Clerk shall maintain on file for public use and examination three copies of the Washington Administrative Code sections referred to herein. Section 13. Corrections by City Clerk or Code Reviser Authorized. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 14. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 15. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2023. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney Allan Ekberg, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: CC:\Legislative Development\Increasing SEPA Thresholds 9-1-23 Nora Gierloff: Review by Andy Youn 18 Page 10 of 10 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Department of Ecology, SEPA Unit FROM: Nora Gierloff, DCD Director DATE: July 7, 2023 SUBJECT: Public Notice and Public Comment Opportunities for Newly Exempt Development Projects The City of Tukwila is proposing to adopt the following flexible categorical exemption thresholds for minor new construction, pursuant to WAC 197-11-800(1)(c): • Single family residential: Thirty (30) units • Multifamily residential: Two Hundred (200) units • Agricultural: Forty thousand (40,000) square feet • Office/School/Commercial: Thirty thousand (30,000) square feet • Parking Facilities: Ninety (90) parking spaces • Grading Quantity: One thousand (1,000) cubic yards Below is an analysis of the public notice and public comment opportunities that will remain for newly exempt projects under the flexible thresholds, which the city believes meets the WAC requirements. Analysis of local, state, and federal environmental regulations is provided in a separate document. Single Family Residential (Increase from 9 units to 30 units) • The city only permits one detached SFR per lot along with one ADU • Additional single family residential lots are created through the subdivision process • The threshold for a short plat is 9 lots, while 10 or more lots is a subdivision, so the increased threshold will not affect the review process for creation of between 10 and 30 lots as any project in this category would already follow subdivision procedures • Subdivisions are governed by TMC 17.14 and require Type III review • Type III permits require a Notice of Application be mailed to property owners and tenants within 500 feet, have a sign posted on the site, be published, and posted on the city website • Affected agencies, tribes, and members of the public have the opportunity to comment on Type III permits, attend the public hearing before the Hearing Examiner, become a party of record, receive a copy of the Notice of Decision, and have the option to appeal the decision. • There is no loss of public notice or opportunities to comment on proposals involving between 10 and 30 single family residential lots Multifamily Residential (Increase from 9 units to 200 units) • Projects with 10 or more MFR units are only permitted in multifamily and mixed use/subarea zones • All new MFR development of 10 or more units requires either Administrative or Public Hearing Design Review per TMC 18.60 • Administrative Design Review is a Type II land use permit that requires a Notice of Application be mailed to the applicant and agencies with jurisdiction for projects that do 19 INFORMATIONAL MEMO Page 2 not require SEPA. Administrative design review for multi -family projects is only available for MFR projects up to 50 units in the Tukwila Urban Center. • The notice requirements differ for Type II decisions based on whether they require a SEPA determination so projects between 10 and 50 units in the TUC would have lower notice requirements, though public comments would still be accepted and considered. • All other areas of the City require Public Hearing Design Review for MFR projects of 10 or more units which is a Type III decision. • Type III permits require a Notice of Application be mailed to property owners and tenants within 500 feet, have a sign posted on the site, be published, and posted on the city website. • Affected agencies, tribes, and members of the public have the opportunity to comment on Type III permits, attend the public hearing before the Hearing Examiner, become a party of record, receive a copy of the Notice of Decision, and have the option to appeal the decision. • The only loss of public notice or opportunities to comment on proposals would be for projects in one subarea involving between 10 and 50 multifamily residential units. There have been no proposals for multi -family projects of less than 100 units in that subarea. Agricultural (Increase from 10,000 to 40,000 sf) • All structures over 10,000 sf in commercial and mixed use zones require Public Hearing Design Review which is a Type III decision. All structures in industrial zones are generally exempt from design review unless they are within the shoreline or adjacent to residential uses. • Type III permits require a Notice of Application be mailed to property owners and tenants within 500 feet, have a sign posted on the site, be published, and posted on the city website. • Affected agencies, tribes, and members of the public have the opportunity to comment on Type III permits, attend the public hearing before the Hearing Examiner, become a party of record, receive a copy of the Notice of Decision, and have the option to appeal the decision. • There is no loss of public notice or opportunities to comment on proposals involving agricultural buildings between 10,000 and 40,000 sf. Office, School, Commercial/Recreation/Service/Storage (Increase from 12,000 sf to 30,000 sf) • All structures over 10,000 sf in commercial and mixed use zones require Public Hearing Design Review which is a Type III decision. All structures in industrial zones are generally exempt from design review unless they are within the shoreline or adjacent to residential uses. • Type III permits require a Notice of Application be mailed to property owners and tenants within 500 feet, have a sign posted on the site, be published, and posted on the city website. • Affected agencies, tribes, and members of the public have the opportunity to comment on Type III permits, attend the public hearing before the Hearing Examiner, become a party of record, receive a copy of the Notice of Decision, and have the option to appeal the decision. • There is no loss of public notice or opportunities to comment on proposals involving between 12,000 sf and 30,000 sf of office/school/commercial development. Parking Facilities (Increase from 40 to 90 stalls) 20 https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/Council Agenda Items/DCD/SEPA Thresholds Update/9-18-23 Meeting/C Public Comment Analysis.docx INFORMATIONAL MEMO Page 3 • Filling and excavations over 50 cubic yards require either a Right -of -Way Use Permit (ROWUP) per TMC 11.08 or a development permit if on private property or associated with building construction per TMC 16.04. • These are Type I permits that only require public notice if they trigger SEPA review or are associated with a land use permit that independently requires public notice. • While it is possible that some projects may not trigger public notice under the increased thresholds, because Tukwila does not allow stand-alone parking Tots it is very unusual for a new parking lot over 40 stalls to not be associated with design review or other land use approvals. • It is rare that a parking lot between 40 and 90 stalls would be built without triggering public notice or opportunities to comment though other associated permits. However, it would be possible under the increased thresholds. Land Fills and Excavations (Increase from 500 to 1,000 cubic yards) • Filling and excavations over 50 cubic yards require either a Right -of -Way Use Permit (ROWUP) per TMC 11.08 or a development permit if on private property or associated with building construction per TMC 16.04. • These are Type I permits that only require public notice if they trigger SEPA review or are associated with a land use permit that independently requires public notice. • . It is rare that grading of this magnitude would not trigger public notice or opportunities to comment though other associated permits. However, it would be possible under the increased thresholds. https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/Council Agenda Items/DCD/SEPA Thresholds Update/9-18-23 Meeting/C Public Comment Analysis.docx 21 22 City of Tukwila Allan Ekberg, Mayor TECHNICAL MEMORANDUM TO: Tukwila City Council FROM: Nora Gierloff, DCD Director CC: Mayor Ekberg DATE: June 27, 2023 SUBJECT: Environmental Regulations Technical Memo ISSUE Tukwila is proposing to amend TMC 21.04 — State Environmental Policy Act (SEPA). Specifically, the City aims to increase the flexible thresholds for minor new construction as allowed under WAC 197-11-800(1). This technical memorandum evaluates how the proposed changes to the City's SEPA code comply with the requirements of WAC 197-11-800 for increasing SEPA exemptions. BACKGROUND The State Environmental Policy Act (SEPA), adopted May 1971, is codified in RCW 43.21 C and implemented through the Department of Ecology's administrative code under WAC 197-11. The purpose of SEPA is to "(1) ...encourage productive and enjoyable harmony between humankind and the environment; (2) to promote efforts which will prevent or eliminate damage to the environment...; (3) [to] stimulate the health and welfare of human beings; and (4) to enrich the understanding of the ecological systems and natural resources...". SEPA is a procedural statute designed to ensure that potential environmental effects of a proposed action or project are surfaced, evaluated, and mitigated or prevented. In the decades since SEPA has become law, many other state laws have been adopted that require jurisdictions to enact regulations that protect the environment and provide for public notice. This includes, but is not limited to, the 1990 Growth Management Act (GMA), which requires local governments to enact critical areas regulations, the 1971-72 Shoreline Management Act, which requires all counties and most towns and cities to prepare and implement shoreline master programs, and stormwater regulations and permitting which implements requirements under the Clean Water Act. In most cases around the state, cities and counties have adopted regulations covering almost every element covered under the SEPA. In addition, the GMA (RCW 36.70A) and the Local Project Review Act (RCW 36.70B) outline substantial requirements for community, Tribal, and local, state, and federal agency engagement during policy, code, and permit processes. SEPA is no longer the only process by which public notice is provided since these laws were enacted in the 1990s and implemented through local codes and processes. To account for these additional layers of environmental protection and public engagement opportunities that did not exist when SEPA was created, updates to the administrative rules over the years have created various optional avenues under which specific types of projects or decisions can be exempt from review under SEPA. This has allowed cities and counties across the state the ability to modify their SEPA requirements as development regulations are adopted that protect the environment and mitigate impacts associated with project actions. 23 TECHNICAL MEMO Page 2 Tukwila has evaluated the requirements for increasing categorical exemptions for minor new construction flexible thresholds in WAC 197-11-800. To adopt these changes, the rules outline conditions which must be met. This memorandum addresses those requirements. It is important to note that adopting higher SEPA exemption levels will not reduce the city's ability to mitigate environmental impacts associated with project actions. It only recognizes that impacts will be mitigated and conditioned for these projects using existing city code (and state and federal rules and laws), rather than SEPA. The reliance on existing development regulations to mitigate impacts instead of SEPA is also discussed in WAC 197-11-158, which in summary provides that a city or county planning under the Growth Management Act can decide that a project's potential impacts are adequately addressed and mitigated under the comprehensive plan, any subarea plans, and/or the jurisdiction's development regulations and incorporate specific findings therein in a SEPA determination of non -significance. FLEXIBLE THRESHOLDS FOR MINOR NEW CONSTRUCTION Overview In 1984, the state developed SEPA rules (WAC 197-11-800) that outline certain types of projects that are categorically exempt from SEPA threshold determinations and Environmental Impact Statement (EIS) processes. WAC 197-11-800(1) outlines flexible thresholds for minor new construction. The flexibility comes from the range of exemptions provided for in the 800(1) subsection. This has allowed cities and counties around the state to tailor exemption levels that fit their community. Under WAC 197-11-800(1)(b), certain levels and types of new construction are categorically exempt from SEPA. The following are the minimum exemptions for minor new construction: (i) The construction or location of four detached single family residential units. (ii) The construction or location of four multifamily residential units. (iii) The construction of a barn, loafing shed, farm equipment storage building, produce storage or packing structure, or similar agricultural structure, covering 10,000 square feet, and to be used only by the property owner or his or her agent in the conduct of farming the property. This exemption shall not apply to feed lots. (iv) The construction of an office, school, commercial, recreational, service or storage building with 4,000 square feet of gross floor area, and with associated parking facilities designed for twenty automobiles. This exemption includes parking lots for twenty or fewer automobiles not associated with a structure. (v) Any fill or excavation of 100 cubic yards throughout the total lifetime of the fill or excavation and any excavation, fill or grading necessary for an exempt project in (i), (ii), (iii), or (iv) of this subsection shall be exempt. Under WAC 197-11-800(1)(c) and (d), cities can raise the exemption levels up to maximums outlined in part 800(1)(d). The City currently has exemption levels for minor new construction well below the level currently allowed. City Proposal Minor new construction maximum exemption levels, contained in WAC 197-11-800(1), were increased in 2013 and again in December 2022 by the state Department of Ecology to what is shown in the table below. These changes recognized that almost all minor new construction projects now have impacts mitigated through development regulations, rather than through SEPA. This also recognizes the number of regulations cities and counties have adopted over the past 50 years. 24 https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/Council Agenda Items/DCD/SEPA Thresholds Update/9-18-23 Meeting/D SEPA Technical Memo.docx TECHNICAL MEMO Page 3 The 2013 WAC changes also recognized that planning requirements around the State of Washington are not the same for all cities and counties. Some counties and cities around the state are required to do more planning than others and therefore are likely to have more regulations in place to mitigate project impacts than those jurisdictions with fewer planning requirements and regulations. The maximum levels that Tukwila can adopt as a city within an urban growth area are listed in the table below. Project Type Tukwila's Thresholds Proposed Thresholds Max Thresholds Single Family 9 30 30 Single Family less than 1,500 SF 9 30 100 Multi Family 9 200 200 Agricultural Buildings 10,000 square feet 40,000 square feet 40,000 square feet Office, School, Commercial or Storage Buildings 10,000 square feet 30,000 square feet 30,000 square feet Parking Lots 40 spaces 90 spaces 90 spaces Landfill and Excavations 500 cubic yards 1,000 cubic yards 1,000 cubic yards An important caveat is that these exemptions would not apply to projects that: • Are proposed wholly or partly on lands covered by water • Require a license governing discharges to water not exempt under RCW 43.21 C.0383 • Require a license governing emission to air not exempt under RCW 43.21 C.0381 or WAC 197- 11-800(7-8) • Require a land use decision that is not exempt under WAC 197-11.800(6). Land use decisions that are exempt from SEPA under this WAC are: o Land use decisions for exempt projects, except for rezones; o Other land use decisions, like home occupations or use changes, subject to conditions; o If an exempt project requires a rezone, the rezone is exempt if certain conditions are met; o Short subdivisions, except on lands covered by water (this also applies to binding site plans up to the same number of lots allowed as a short subdivision); o Granting of variances based on special circumstances (size, shape, topography, location or surroundings) and not resulting in any change in land use or density; and o Alteration of property lines as exempted from subdivision statute in RCW 58.18.040. This means that a large subset of potential land use decisions, including but not limited to full subdivisions, conditional uses, development agreements, a range of rezones, shoreline substantial development permits, and legislative actions like development code amendments, comprehensive plan amendments, and annexations would not be categorically exempt under WAC 197-11-800. Technical analysis To adopt thresholds above the minimums outlined in WAC 197-11-800(1)(b), certain public noticing, documentation and analysis is required. The following table outlines each required criterion and how the City meets WAC 197-11-800(1)(c) requirements for raising exemption levels. https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/Council Agenda Items/DCD/SEPA Thresholds Update/9-18-23 Meeting/D SEPA Technical Memo.docx 25 TECHNICAL MEMO Page 4 WAC 197-11-800(1)(c) requirements for raising exemption levels Response Documentation that the requirements for environmental analysis, protection and mitigation for impacts to elements of the environment (listed in WAC 197-11-444) have been adequately addressed for the development exempted. The requirements may be addressed in specific adopted development regulations, and applicable state and federal regulations. See table below for analysis showing the requirements for environmental analysis, protection and mitigation for impacts to elements of the environment (listed in WAC 197-11-444) have been adequately addressed for the developments which would be exempted. (ii) Description in the findings or other appropriate section of the adopting ordinance or resolution of the locally established notice and comment opportunities for the public, affected tribes, and agencies regarding permitting of development projects included in these increased exemption levels. The adopting ordinance will reference the analysis of the notice and comment opportunities for the public, affected tribes, and agencies regarding permitting of development projects included in these increased exemption levels. (iii) Before adopting the ordinance or resolution containing the proposed new exemption levels, the agency shall provide a minimum of sixty days' notice to affected tribes, agencies with expertise, affected jurisdictions, the department of ecology, and the public and provide an opportunity for comment. 60-day notice of the intent to adopt an ordinance to increase the exemptions levels has been provided to the following: affected tribes, agencies with expertise, affected jurisdictions, the department of ecology, and the public and provide an opportunity for comment. (iv) The city, town, or county must document how specific adopted development regulations and applicable state and federal laws provide adequate protections for cultural and historic resources when exemption levels are raised. The requirements for notice and opportunity to comment for the public, affected tribes, and agencies in (c)(i) and (ii) of this subsection and the requirements for protection and mitigation in (c)(i) of this subsection must be specifically documented. The local ordinance or resolution shall include, but not be limited to, the following: • Use of available data and other project review tools regarding known and likely cultural and historic resources, such as inventories and predictive models provided by the Washington department of archaeology and historic preservation, other agencies, and tribal governments. • Planning and permitting processes that ensure compliance with applicable laws including chapters 27.44, 27.53, 68.50, and 68.60 RCW. • Local development regulations that include at minimum pre -project cultural resource review City development regulations and applicable state and federal laws currently will provide adequate protections for cultural and historic resources for the exemptions being proposed. Regulations listed in TMC 18.50.110 Archaeological/Paleontological Information Preservation Requirements cover pre - construction cultural resources assessment, archaeological response plan and provisions for excavation monitoring by a professional archaeologist. Excavations into historically native soil, when in an area of archaeological potential, shall have a professional archaeologist on site to ensure that all State statutes regarding archaeological conservation/ preservation are implemented. The applicant shall provide a written commitment to stop work immediately upon discovery of archaeological remains. Work in shoreline areas that will extend into native soil is noticed to WA Department of Archaeology and Historical Preservation and area Tribal governments. TMC 16.60 Historic Preservation contains regulations regarding landmark designation 26 https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/Council Agenda Items/DCD/SEPA Thresholds Update/9-18-23 Meeting/D SEPA Technical Memo.docx TECHNICAL MEMO Page 5 where warranted, and standard inadvertent discovery language (SIDL) for all projects. and alteration of existing landmarked sites, buildings, or properties. The following table provides documentation that the requirements for environmental analysis, protection, and mitigation for impacts to elements of the environment (listed in WAC 197-11- 444) have been adequately addressed for the development exempted under the proposed increases to the minor new construction flexible thresholds categorical exemptions. Elements as listed in WAC 197-11-444 How impacts are adequately addressed by specific adopted development regulations, and applicable state and federal regulations Earth TMC 14.30 SURFACE WATER MANAGEMENT (Stormwater Management) regulates stormwater discharges from all new development and redevelopment to prevent and control adverse impacts of drainage and stormwater on the public health, safety, and general welfare. TMC 16.54 GRADING regulates clearing and grading, with a permit required for all grading amounts above 50 cubic yards. Regulated activities include excavation, fill, grading, earthwork construction, and structural preloads with a goal of preventing erosion, controlling sedimentation, minimizing disturbance of native soils and landscapes, and restoring the moisture -holding capacity of disturbed soils. TMC 18.45 ENVIRONMENTALLY CRITICAL AREAS defines geologically hazardous areas and regulates their allowed development. Air RCW 70A.15 — Washington Clear Air Act - Commercial and industrial businesses that emit large amounts of air pollution must get an air operating permit. An air operating permit is a master document that lists all the air pollution requirements that apply to a business or industry. Ecology and other clean air agencies in Washington issue these permits. The Department of Ecology (DOE) regulates odors for certain uses, such as composting facilities. Permits are required through the DOE. TMC 16.54 GRADING addresses dust control during construction. A permit from the Puget Sound Clean Air Agency is required of any new or modified air pollution source prior to construction or making modifications (including equipment, process, or design changes) that affect the level of air contaminants emitted. Water TMC 14.30 SURFACE WATER MANAGEMENT (Stormwater Management) regulates stormwater discharges from all new development and redevelopment to prevent and control adverse impacts of drainage and stormwater on the public health, safety, and general welfare. TMC 16.54 GRADING regulates erosion and sediment control. Tukwila meets the conditions of its NPDES permit to address water pollution by regulating point sources that discharge pollutants to waters of the United States. TMC 16.52 FLOOD PLAIN MANAGEMENT regulates impacts to floodplains and associated habitat functions, flood protection, and flood damage. TMC 18.45 ENVIRONMENTALLY CRITICAL AREAS regulates developments https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/Council Agenda Items/DCD/SEPA Thresholds Update/9-18-23 Meeting/D SEPA Technical Memo.docx 27 TECHNICAL MEMO Page 6 within wetlands, watercourses, and their buffers. The City's Shoreline Master Program (last updated in 2020) provides further protection of water resources within the shoreline jurisdiction. Plants/Animals TMC 18.45 ENVIRONMENTALLY CRITICAL AREAS regulates development in and around designated critical areas including wetlands and fish and wildlife conservation areas as well as requiring preservation of critical areas as Native Growth Protection Areas during development and demonstrating compliance with state and federal government lists of endangered, threatened or candidate species. TMC 18.54 URBAN FORESTRY AND TREE REGULATIONS requires retention of existing significant trees or replanting of trees approved for removal. 18.52 LANDSCAPE REQUIREMENTS covers landscape planting and maintenance requirements for developed properties. Energy and Natural Resources TMC 16.04 BUILDINGS AND CONSTRUCTION adopts the International Energy Conservation Code of the State of Washington, with the most recent adoption of the 2018 code in February 2021. The State Building Code Council has delayed adoption of the next code cycle until October. TMC 18.28 TUKWILA URBAN CENTER (TUC) DISTRICT provides a height incentive for multi -family structures that meet LEED Silver standards. TMC 18.50.140 Charging Station Locations allows EV charging throughout the City. TITLE 22 SOLID WASTE AND RECYCLING encourages the management of solid wastes according to the priorities defined in RCW 70.95.010. Environmental Health TMC 6.12 REFUSE DISPOSAL requires proper disposal of trash, rubbish, and garbage. 6.14 HAZARDOUS MATERIALS CLEANUP requires that any person transporting hazardous materials shall be responsible for the cleanup of any hazardous materials incident that occurs during transportation and shall take such additional action as may be reasonably necessary after consultation with the Tukwila Fire Department in order to achieve compliance with all applicable federal and State laws and regulations. TMC 14.30 SURFACE WATER MANAGEMENT establishes methods for controlling the introduction of pollutants into the stormwater drainage system in order to comply with the requirements of the National Pollutant Discharge Elimination Systems ("NPDES") permit process. TMC 21.08 SITING CRITERIA FOR HAZARDOUS WASTE TREATMENT AND STORAGE FACILITIES adopts the siting criteria for on -site and off -site hazardous waste treatment and storage facilities set forth in RCW 70.105. The Department of Ecology manages Hazardous Waste and Toxics Reduction program and enforces Washington's toxics laws, including the Dangerous Waste regulations that many businesses need to comply with. Noise TMC 8.22 NOISE regulates maximum permissible noise levels in alignment with State law. Washington State has the following noise regulations: 28 https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/Council Agenda Items/DCD/SEPA Thresholds Update/9-18-23 Meeting/D SEPA Technical Memo.docx TECHNICAL MEMO Page 7 • Chapter 70.107 RCW - Noise control • Chapter 46.09 RCW - Off -road and highway vehicles • Chapter 173-58 WAC- Sound level measurement procedures • Chapter 173-60 WAC- Maximum environmental noise levels • Chapter 173-62 WAC - Motor vehicle noise performance standards Land/Shoreline Use TITLE 5 BUSINESS LICENSES AND REGULATIONS contains regulations for specific business types. TITLE 18 ZONING establishes which uses or types of uses are permitted, which require special approvals, and which are prohibited in the zones. TMC 18.44 SHORELINE OVERLAY implements the goals of the Shoreline Management Act (SMA) (chapter 90.58 RCW) and the state Department of Ecology's implementing guidelines (chapter 173-26 WAC) and provides a uniform basis for applying Tukwila's Shoreline Master Program (SMP) policies and development regulations within distinctive shoreline areas. Tukwila's Comprehensive Plan identifies goals and policies for each subarea within the City. Housing TMC 5.06 RESIDENTIAL RENTAL BUSINESS LICENSE AND INSPECTION PROGRAM provides for regulation and life safety inspections of rental housing. Various sections within TITLE 18 ZONING establish setback, lot coverage, building height, and lot dimension regulations for all zoning districts. Tukwila is currently reviewing recently adopted State legislation that will require middle housing changes to our housing regulations by July of 2025. TMC 17 SUBDIVISIONS AND PLATS controls the process and requirements for land division including design and improvement standards. In September of 2021 Tukwila completed a Housing Action Plan focused on the transit -oriented development area around the Link Light Rail Station on Tukwila International Boulevard. Tukwila is preparing to reinstate its Multi -Family Tax Exemption regulations in targeted areas and may include unit size/mix and income requirements. Tukwila has used development agreements with several private developers to facilitate the development of new housing in areas consistent with our growth strategy. Parks, fire, and traffic impact fees require that new growth and development pay its proportionate share of the costs of new facilities identified in the capital facilities element of the comprehensive plan that are reasonably related to the new development. Aesthetics TMC 18.60 BOARD OF ARCHITECTURAL REVIEW provides for both administrative and public hearing review of the design of commercial and multi -family structures with the intent of creating well -designed developments that are creative and harmonious with the natural and manmade environments. Tukwila is currently reviewing recently adopted State legislation that will require changes to our design guidelines and procedures by July of 2025. TMC 18.50.050 Single -Family Dwelling Design Standards provides design https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/Council Agenda Items/DCD/SEPA Thresholds Update/9-18-23 Meeting/D SEPA Technical Memo.docx 29 TECHNICAL MEMO Page 8 requirements for single-family houses and ADUs. TMC 18.52 LANDSCAPE REQUIREMENTS provides screening and tree requirements for new development. Light/Glare TMC 11.12.110 Street Lighting requires street lighting along all public streets, including new public streets in subdivisions and short subdivisions. TMC 18.50.170 Lighting Standards regulates light and glare on developed sites. Recreation Recreation space requirements for residential uses are set out in the various zoning code district standards listed in TMC 18 Zoning Code. TMC 16.28 Provides for the assessment of parks impact fees. TMC 18.42 PUBLIC RECREATION OVERLAY DISTRICT is intended to reserve certain areas owned or controlled by a public or quasi -public agency for either passive or active public recreation use. TMC 12.04 PARKS, RECREATION AND OPEN SPACE PLAN adopts the most current edition of the PROS Plan. The parks, recreation and open space element of the city's Comprehensive Plan also contains policies regarding the level of service for parks and trails. Historic/Cultural Preservation Regulations listed in TMC 18.50.110 Archaeological/Paleontological Information Preservation Requirements cover pre -construction cultural resources assessment, archaeological response plan and provisions for excavation monitoring by a professional archaeologist. Excavations into historically native soil, when in an area of archaeological potential, shall have a professional archaeologist on site to ensure that all State statutes regarding archaeological conservation/ preservation are implemented. The applicant shall provide a written commitment to stop work immediately upon discovery of archaeological remains. Work in shoreline areas that will extend into native soil is noticed to WA Department of Archaeology and Historical Preservation and area Tribal governments. TMC 16.60 Historic Preservation contains regulations regarding landmark designation and alteration of existing landmarked sites, buildings, or properties. Transportation TMC 9.48 CONCURRENCY STANDARDS AND TRANSPORTATION IMPACT FEES ensure that public health, safety and welfare will be preserved by having safe and efficient roads serving new and existing developments. The City of Tukwila's impact fee financing program has been developed pursuant to the City of Tukwila's police powers, the Growth Management Act as codified in Chapter 36.70A of the Revised Code of Washington (RCW), the enabling authority in RCW Chapter 82.02, RCW Chapter 58.17 relating to platting and subdivisions and the State Environmental Policy Act (SEPA), and RCW Chapter 42.12C. TMC 18.56 OFF-STREET PARKING AND LOADING REGULATIONS lists requirements for private development for automobiles and bicycles. Tukwila's design guidelines address vehicular and pedestrian circulation on private development sites. Tukwila is developing a multi -modal level of service standard that will be implemented in the 2024 periodic update of the Comprehensive Plan. Public 30 https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/Council Agenda Items/DCD/SEPA Thresholds Update/9-18-23 Meeting/D SEPA Technical Memo.docx TECHNICAL MEMO Page 9 transportation including light rail, heavy rail, bus service, and rapid ride is provided by Sound Transit, King County Metro, and Amtrack. Public Services The City has adopted public facility requirements in TITLE 14 WATER AND SEWERS for services including water system, sewer system, and storm drainage. Some areas of the City are served by other provider districts such as ValVue Sewer and Highline Water. Solid waste is provided through a franchise agreement with Recology. Fire protection is currently provided through a contract with the Puget Sound Regional Fire Authority which Tukwila may annex into at a later date. Tukwila has its own Police Department. Tukwila is a member of the King County Library System and has a Library Advisory Board to provide oversight and recommendations. Tukwila approved a Public Safety Plan in 2016 that has resulted in a new Justice Center housing Police and Courts, two new fire stations, and a consolidated shops facility. These all implement the summary of projected demand and levels of service in the Comprehensive Plan, including water, wastewater, stormwater, solid waste, fire and EMS, police, parks and recreation, public library, and municipal services facilities Utilities TMC 11.28 UNDERGROUNDING OF UTILITIES contains policy to require the underground installation of all new electrical and communication facilities, with certain exceptions. TMC 16.36 INFRASTRUCTURE DESIGN AND CONSTRUCTION STANDARDS regulates utility work, work in the public right-of-way or in easements, and all other work performed pursuant to construction related permits issued by the City of Tukwila. TMC 14 WATER AND SEWERS contains rates and regulations for water, sewer, and stormwater. Tukwila is served by Seattle City Light and Puget Sound Energy. CONCLUSION Based upon review of the requirements to raise exemption levels in WAC 197-11-800(1)(c) and (d), we conclude that the City of Tukwila qualifies to raise exemption levels to the proposed levels. https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/Council Agenda Items/DCD/SEPA Thresholds Update/9-18-23 Meeting/D SEPA Technical Memo.docx 31 32 City of Tukwila City Council Planning & Community Development Committee Meeting Minutes July 17, 2023 - 5:30 p. m. - Hybrid Meeting; Hazelnut Conference Room & MS Teams Councilmembers Present: Kathy Hougardy, Chair; De'Sean Quinn, Thomas McLeod Staff Present: Nora Gierloff, Nancy Eklund, Derek Speck, Brandon Miles, Nora Gierloff, Neil Tabor, Isaac Gloor Guests: Elliott Weiss, Community Attributes; Phil Combs, Segale Chair Hougardy called the meeting to order at 5:30 p.m. BUSINESS AGENDA Consensus existed to consider items C and D first. C. Resolution: Multifamily Tax Exemption Program Per Committee direction, staff prepared a Resolution of Intent to consider designating the Southcenter area as a residential targeted area for a multifamily property tax exemption program. Item(s) for follow-up: • Include a procedure for tracking applications and notifying the City Council before the number of housing units in the applications exceeds the limit. Committee Recommendation Unanimous approval. Forward to July 24, 2023 Committee of the Whole. D. Economic Development Strategy Update Committee members and staff discussed the community engagement results. Committee Recommendation Discussion only. A. State Environmental Policy Act (SEPA) Threshold Updates Staff discussed a plan to amend the Tukwila Municipal Code to streamline and update permit processes related to SEPA environmental determinations. Committee Recommendation Return to Committee following 60-day public notice period. 33 * City of Tukwila City Council Planning & Community Development Committee Meeting Minutes September 18, 2023 - 5:30 p.m. - Hybrid Meeting; Hazelnut Conference Room & MS Teams Councilmembers Present: Kathy Hougardy, Chair; De'Sean Quinn, Thomas McLeod Staff Present: David Cline, Nora Gierloff, Stacy Hansen Chair Hougardy called the meeting to order at 5:30 p.m. BUSINESS AGENDA A. Amendment to Interlocal Agreement: Community Development Block Grant Program Staff is seeking Council approval of an amendment to the ILA to include language related to fair housing, civil rights, and Section 3 obligations. Councilmember Quinn recused himself from discussing this item due to his employment with the County. Committee Recommendation Majority approval. Forward to September 18, 2023 Regular Meeting. B. Ordinance: SEPA Thresholds Staff is seeking Council approval of an ordinance to update permit processes related to SEPA environmental determinations. Item(s) for follow-up: • Add information to the memo describing outreach to Boeing. Committee Recommendation Unanimous approval. Forward to September 25, 2023 Committee of the Whole. MISCELLANEOUS Councilmember Quinn referenced the possibility of revisiting the renter protection project in light of recent court decisions. The meeting adjourned at5:51 p.m. Committee Chair Approval 34 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 9/25/23 Vicky ITEM INFORMATION ITEM No. 5.B. STAFF SPONSOR: VICKY CARLSEN ORIGINAL AGENDA DATE: 9/25/23 AGENDA ITEM TITLE January - June ARPA Report CATEGORY ® Discussion Mtg Date 9/25/23 Motion Alta Date Resolution AN Date ❑ Ordinance Mtg Date Bid Award Mtg Date ❑ Public Hearing ❑ Other Mtg Date Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ® Finance ❑ Nire ❑ P&R ❑ Police ❑ PW SPONSOR'S SUMMARY Review January - June ARPA Expenditures and consensus on proposal for remaining unbudgeted ARPA funds REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ® Finance & Governance ❑ Planning & Community Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 9/11/23 COMMITTEE CHAIR: KRULLER RECOMMENDATIONS: SPONSOR/ADMIN. Finance COMMITTEE Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 9/25/23 MTG. DATE ATTACHMENTS 9/25/23 Info Memo dated September 11, 2023 Minutes from the September 11, 2023 Finance & Governance Committee meeting 35 36 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance and Governance Committee FROM: Vicky Carlsen, Finance Director BY: Julie Hatley, ARPA Funds Analyst CC: Mayor Ekberg DATE: September 11, 2023 SUBJECT: First Half of 2023 American Rescue Plan Act (ARPA) Fund Expenditures and Benefits to our Community ISSUE Staff is reporting the First Half of 2023 ARPA-funded expenditures, and information detailing the benefits of the expenditures to the community, per 2023 budget allocations approved by City Council through the 2023-2024 biennial budget process. BACKGROUND On March 10, 2021, a $1.9 trillion relief package, known as the American Rescue Plan Act, was approved and provided funding in several areas including state and local aid, education, rental assistance, and transit. The City was allocated $5.68 million with the first half received in June of 2021 and the second half received in July of 2022. Funds must be spent or contractually committed by December 31, 2024. DISCUSSION The tables that follow outline the First Half of 2023 ARPA-funded expenditures from January 1, 2023, to June 30, 2023, per data available through August 15, 2023. Each expenditure meets Treasury compliance requirements and directly or indirectly benefits the visitors, residents, and businesses in our community. Administrative Services: Allocation Total 2023 Allocation Q1 & Q2 Expenditures Funds Remaining for Q3 & Q4 Community Benefits Summary DarkTrace Cyber Security $25,000 $28,239 $0 *Specific details not released to ensure security risk is not created. *Over budget by $3,239 due to inflationary cost increase. 37 INFORMATIONAL MEMO Page 2 Administrative Services: Allocation Total 2023 Allocation Q1 & Q2 Expenditures Funds Remaining for Q3 & Q4 Community Benefits Summary Leadership Initiative $25,000 $0 $25,000 *Renamed Tukwila City Leadership Initiative (TCLI). Formerly Community Connectors. *Program relaunching October 2023. See updated TCLI webpage for objectives and timeline of weekly meetings. *https://www.tukwi lawa.gov/departments/ad mi ni strative- servi ces/tcli/ Community Development: Allocation Total 2023 Allocation Q1 & Q2 Expenditures Funds Remaining for Q3 & Q4 Community Benefits Summary Permit Processing (2 positions) $246,429 $122,754 $123,675 *Permit Center service capacities increased January to June 2023 compared to same period in 2022. See graph. *In January 2023, Permit Center increased public access days from two to three days per week. Permit Processing Increased Service Capacity in First Half 2023 Compared to 2022 4500 4000 3500 3000 2500 2000 1500 1000 500 0 • 2022 • 2023 2022 vs 2023 January - June Inspect ions 3010 4043 Permits 925 1233 Projects 108 87 Walk-ins 174 375 38 INFORMATIONAL MEMO Page 3 Finance Department: Allocation Total 2023 Allocation Q1 & Q2 Expenditures Funds Remaining for Q3 & Q4 Community Benefits Summary ARPA Funds Analyst $141,511 $71,297 $70,215 *Reconcile each individual expenditure for all department allocations (monthly, quarterly, half -yearly, and annually). *Prepared & successfully submitted 2022 ARPA annual report to US Treasury. *Recorded & reported ARPA expenditures for 2022 State Audit. *Researched options to request addtional ARPA funds from WA State (no programs available). Public Works: Allocation Total 2023 Allocation Q1 & Q2 Expenditures Funds Remaining for Q3 & Q4 Community Benefits Summary Residential Street Maintenance (2 positions) (Fund 103) $225,641 $108,773 $116,868 *Snow and ice operations. *Vegetation control, trimming ROW and sight distances. *Dead and dangerous tree removals. *Sweeping and disposals. *Graffiti removed from ROWs. *Maintain street scape weeding, spraying herbicide, irrigation, replacing, trimming and mulching over 175,000 sq feet of plants and trees in ROW areas. *Asphalt repair, using 60 ton of hot asphalt, for potholes and other repairs every week City wide. *Annual pavement striping: white fog and pedestrian pathways, yellow center line and center curbing. *Bridge deck cleaning of sand and vegetation. *Homeless encampment cleanups: 180th under bridge, 146th, SCBLVD, 42nd crossing and WVH pedestrian bridge. *Litter control, bus stop cleaning, and illegal dumping cleanups totaling: Bus Stop Litter = 10,000 lbs. ROW Litter = 12,000 lbs. Encampment Cleanup Material = 10,000 lbs. Benefits of Maintenance: *Public safety. *Resident preference and inviting environment for visitors. *Maintain infrastructure. *MUTCD required maintenance. Department reports "We hold ourselves to a high standard to do the best job we can. However, we need more personnel." 39 INFORMATIONAL MEMO Page 4 Allocation Total 2023 Allocation Q1 & Q2 Expenditures Funds Remaining for Q3 & Q4 Community Benefits Summary Traffic Calming $400,000 $15,469 $384,531 Neighborhood Traffic Calming Program (NTCP) Cascade Elementary School Safety Improvements: -Speed/traffic counts and engineering analysis completed. -Engineer recommendations expected by September 2023. 2023 Overlay Program 119th/42nd Ave. S Pedestrian Crossing: -Work has started. -Completion expected by October 2023. City-wide Traffic Radar Feedback Signs -Cloud-based program support and access to data for radar feedback signs. -Continuous work. *Per Public Works staff, all allocated ARPA funds will be spent. However, due to timing of project completion dates, some remaining 2023 ARPA funds may need to be rolled into 2024. Recreation: Allocation Total 2023 Allocation Q1 & Q2 Expenditures Funds Remaining for Q3 & Q4 Community Benefits Summary YOUTH After School Activities Program & YOUTH Enrichment Classes (ASAP) $141,950 $42,634 $99,316 Benefits *Restores After School programs & frozen staff positions from pandemic. *Enrichment Instructor: Kung Fu. *ASAP: Safe childcare, homework help, STEM & educational activities, high & low energy games, art & crafts, social & emotional learning projects, free play. Field trips. *Important socialization especially after pandemic closed schools and community activities. Participation *First Half 2023 Youth After School participant units 2,444. Down 16% from same timeframe in 2022 due to fees charged beginning January2023 (no longer free program.) *When free, families were reserving ASAP slots and either never used the service or treated the program as random drop - in child care. Fee structure helped streamline participation for labor and material cost levels. *First Half 2023 Youth Enrichment participant units 690. Down 27% from same timeframe in 2022. *Only Kung Fu instructor remained from 2022. Barriers have been cost of business license and insurance. Staff is recruiting others. *Early Bird (Before School) planned to resume Fall 2023. 40 INFORMATIONAL MEMO Page 5 Allocation Total 2023 Allocation Q1 & Q2 Expenditures Funds Remaining for Q3 & Q4 Community Benefits Summary PRESCHOOL Enrichment Program (ASAP) $28,050 $10,384 $17,666 *ARPA funds 10 extra preschool teacher hours per week to add enrichment programming. *Pee Wee Picasso Art (4 to 5 year olds + caregiver), Baby and Me (0 to 1 year olds + caregiver), Miss Cindy's Play & Learn (0 to 5 year olds + caregiver). *Addresses negative impact of pandemic on school readiness for: social, classroom & relationship building skills, motor skills & educational enrichment needed for kindergarten success. *First Half 2023 participant units 220. Up 13% compared to all of 2022. Recreation: Allocation Total 2023 Allocation Q1 & Q2 Expenditures Funds Remaining for Q3 & Q4 Community Benefits Summary Parks Maintenance (2 positions) $155,098 $66,706 $88,392 Trash Pickup *1,600 trash can visits, removing about 1,776 bags of trash, totaling 44,400 Ibs of garbage. *An additional 9,580 Ibs of loose trash was removed (by filling a 5 lb can 1,916 times). Other *Installed 15 garbage can replacements (requiring Tess labor time to maintain). *Pressure washed TCC walkways. *Debris blowing, lawn care and weed control applications ongoing. *54 flower baskets installed along roadways. *Overgrown vegetation cut at Duwamish Garden and Numbered Trails 1 to 7. *Portable water meter and irrigation repairs at Duwamish Hill. *Staff reports that old equipment was replaced (using non- ARPA funds) that will save on labor. *Park shelter rentals below First Half 2022 level due to Duwamish and Tukwila Parks are booked for the Mobile Rec program and also residents are figuring out they can drop in to an unused shelter to avoid paying the fee. 41 INFORMATIONAL MEMO Page 6 First Half 2023 Park Shelter Rental Income on Track to Exceed Pre -Pandemic Level 514,000 $12,000 $10,000 $8,000 $6,000 $4,000 $2,000 $o Park Shelter Income 2019 to First Half 2023 All of 2019 2020 All of 2021 All of 2022 First Half of (No Rentals due 2023 to Pandemic) Summary of 2021 to 2023 Allocations and Expenditures Actual spending data for 2021, 2022 and First Half of 2023 compared to allocations in these time periods. Budget allocations for 2023-2024 were approved based on estimates of expected spending from departments before the end 2022. Allocations 2021 Budget 2021 Actuals Traffic Calming $ 100,000 $ 100,000 Before & After School 84,000 41,276 Summer Camp 50,000 50,618 DarkTrace 25,000 21,910 Business Assistance (1) 15,000 10,000 Parks Maintenance (4) 80,000 76,910 Street Maintenance (4) 167,500 45,367 Permit Processing (4) 125,000 112,186 Council Chamber Buildout 18,000 13,283 Fire OT - Minimum Staffing 225,000 330,066 Leadership Initiative - - ARPA Analyst - - Rent/Utility Assistance (2) - - SeeClickFix (3) 15,000 15,689 Total Allocations & Expenditures $ 904,500 $ 817,307 Total Underspent Per Time Period $ 87,193 2022 Budget 2022 Actuals 400,000 $ 317,546 170,000 $ 86,669 100,000 $ 56,371 25,000 $ 25,669 185,000 $ - 160,000 $ 127,637 335,000 $ 215,951 300,000 $ 227,049 200,000 $ 14,493 300,000 $ 462,872 25,000 $ 1,869 160,000 $ 125,448 500,000 $ 232,782 $ 2,860,000 $ 1,894,357 $ 965,643 2023 Budget First Half 2023 Actuals $ 400,000 $ 15,469 170,000 53,018 100,000 - 25,000 28,239 190,000 - 155,098 66,706 225,641 108,773 246,429 122,754 25,000 - 141,511 71,297 135,000 - $ 1,813,679 $ 466,256 (1) Budget not spent in 2022 so carried forward to 2023. Funding protocols not met, so 2023 funds released for 2024 reallocation. (2) Budget not fully spent in 2022, so portion carried forward to 2023. Used non-ARPA funds for assistance, so 2023 funds released for 2024 reallocation. (3) Budgeted orginally for 2022, however, invoiced and paid in 2021. (4) Only labor costs, for two unfrozen positions from pandemic, are funded. 42 INFORMATIONAL MEMO Page 7 Unallocated Funds Available for 2024 as Previously Reported This chart shows the flow of ARPA funds from when the City received them to the amount of unallocated funds remaining at the end of 2022 to allocate for 2024. These unallocated funds are the result of budget allocations made and approved by the council through the 2023-2024 biennial budget process when full knowledge of actual 2022 spending was not yet known. Chart previously presented in 2022 End of Year Report to Finance & Governance Committee on February 13, 2023. Total ARPA Grant (Beginning Balance) $ 5,685,000 2021 Actual Spent 817,307 2021 Ending Balance 4,867,693 2022 Beginning Balance 4,867,693 2022 Actual Spent 1,894,357 2022 Ending Balance 2,973,336 2023 Beginning Balance 2,973,336 2023 Budget Allocation 1,813,679 2024 Budget Allocation 874,893 Unallocated Amount for 2024 $ 284,764 Updated Projected 2023 Spending Plans This chart identifies 2023 funds that are projected to be underspent, or not used and have been released by departments, so are now available to be reallocated as proposed. Allocations Projected Amounts of Under/Overspent 2023 Funds Traffic Calming $ - Before & After School 10,000 Summer Camp - DarkTrace (1) (3,239) Business Assistance 190,000 Parks Maintenance 5,000 Street Maintenance 4,000 Permit Processing - Leadership Initiative - ARPA Analyst (2) (4,000) Rent/Utility Assistance 135,000 Estimated Total Underspent and Overspent 2023 Funds $ 336,761 (1) 2023 invoice cost more than budgeted estimate (2) Travel expenses for NLC Conference. 43 INFORMATIONAL MEMO Page 8 Estimated Total of Underspent 2023 Funds $ 336,761 2023-2024 Unallocated Amount 284,764 Estimated Total Available for New 2024 Allocations $ 621,525 PROPOSED 2024 ALLOCATION SPENDING ARPA is a single funding source which makes it more appropriate, and easier to fully expend, on programs that already have ready -to -roll out plans, budgets, and purpose. Staff is recommending that unallocated ARPA funds be allocated to approved projects funded in 2023 but not in 2024. 2024 Allocations Already Allocated During 2023-2024 Budget Process Proposed New 2024 Budget Allocations Traffic Calming $ 400,000 Before & After School 170,000 Summer Camp 100,000 DarkTrace 25,000 - Parks Maintenance (1) - 149,455 Street Maintenance (1) - 225,641 Permit Processing (1) 246,429 Leadership Initiative 25,000 ARPA Analyst 154,893 Total 2024 Allocations $ 874,893 $ 621,525 (1) No COLA added due to not enough remaining ARPA funds. Totals in this report are based on what we know as of August 31, 2023, and will be updated as the City progresses through the budget amendment process later this year. Per US Treasury ARPA requirements, Cities must contractually obligate all funds by 12/31/2024 and expend funds by 12/31/26. However, budget projections and council -approved allocations have surpassed this timeline. All ARPA funds are expected to be fully expended by 12/31/24. NEXT STEPS Analyst continues to manage and reconcile expenditures per council -approved allocations, coordinate with departments, and will present a 2023 total spending status report to the Finance & Governance committee in early 2024. Staff will also prepare ARPA records in advance of the City's 2023 State Audit and the April 2024 US Treasury ARPA required reporting. RECOMMENDATION Forward to Committee of the Whole on September 25, 2023, for consensus on proposed use of remaining ARPA funds. 44 City of Tukwila City Council Finance & Governance Committee Meeting Minutes September 11, 2023 - 5:30 p.m. - Hybrid Meeting; Duwamish Conference Room & MS Teams Councilmembers Present: Kate Kruller, Chair; Kathy Hougardy, De'Sean Quinn Staff Present: I. BUSINESS AGENDA Vicky Carlsen, Tony Cullerton A. January - June 2023 American Rescue Plan Act (ARPA) Update and Proposal Staff reported out on the first half of 2023 ARPA expenditures and presented a proposal for 2024 that would allocate unallocated ARPA funds to projects funded in 2023 and not 2024. Committee Recommendation Divided recommendation with Councilmembers Hougardy and Quinn in favor of the staff proposal for 2024 ARPA funding and Councilmember Kruller with no recommendation. Forward to September 25, 2023 Committee of the Whole. B. Resolution: Cancellation of Outstanding Claims and Municipal Court Checks Staff is seeking Council approval of the annual resolution cancelling uncollectable accounts receivable in the total amount of $13,826.55. Committee Recommendation Unanimous approval. Forward to September 18, 2023 Regular Consent Agenda. C. Resolution: Cancellation of Past Due Accounts Receivable Staff is seeking Council approval of the annual resolution writing off outstanding and unredeemed accounts payable in the total amount of $70,835.55. Committee Recommendation Unanimous approval. Forward to September 18, 2023 Regular Consent Agenda. MISCELLANEOUS The meeting adjourned at 6:14 p.m. Committee Chair Approval 45 46 UPCOMING MEETINGS AND EVENTS SEPTEMBER - OCTOBER 2023 City Council meetings and Council Committee meetings will be conducted in a hybrid model, with in -person and virtual attendance available. SEP 25 MON SEP 26 TUE SEP 27 WED SEP 28 THU SEP 29 FRI SEP 30 SAT ➢ Community Services and Safety Committee 5:30 PM City Hall — Hazelnut Room Hybrid Meeting ;aFinance and Governance Committee 5:30 PM 6300 Building — Suite 100 Foster Conference Room Hybrid Meeting ➢ City Council Committee of the Whole Meeting 7:00 PM City Hall Council Chambers Hybrid Meeting ➢ Planning Commission 6:30 PM Hybrid Meeting PLIGETI11O Si0U 0150 FIRE COMMUNITY ENGAGEMENT SURVEY Puget Sound Fire participates in rigorous and collaborative re- accreditation process to identify improvement goals resulting in effective and sustainable services that meet the needs of the communities. Your survey answers will help our strategic planning opportunities leadere to improve set service. Click here to start the survey. @NAL aLV - Action Committee TUKWILA INTERNATIONAL BOULEVARD ACTION COMMITTEE TRASH PICK-UP DAY TRASH PICK-UP DAY For more information, call Sharon Mann at 206-200-3616 Give Blood = Save 3 Lives ao 0o ao - DONATE BLOOD AND ENTER TO WIN A LAS VEGAS TRIP TO SEE KATY PERRY SHOW! It takes 1,000 donors a day to sustain a blood supply for patients in our community. To schedule an appointment, call 1-800-398-7888. Click here to schedule an appointment. Tukwila Village Farmers Market i ➢ See below for information. Arts Commission 6:00 PM Hybrid Meeting OCT 2 MON OCT 3 TUE OCT 4 WED OCT 5 THU OCT 6 FRI J OCT 7 SAT ➢ Planning and Community Development Meeting 5:30 PM City Hall — Hazelnut Room Hybrid Meeting S. Transportation and Infrastructure Services Committee 5:30 PM 6300 Building— 2"d Floor Duwamish Conference Room Hybrid Meeting ➢ City Council Regular Meeting 7:00 PM City Hall Council Chambers Hybrid Meeting ➢ Library Advisory Board 6:00 PM Hybrid Meeting Tukwila Village Farmers Market S. Equity and Social Justice Commission 5:30 PM Hybrid Meeting ➢ Special Planning Commission 6:30 PM Hybrid Meeting American . Red Cross Come by our meals buy fresh produce grown refugees and immigrants in community. FREE summer for kids and caregivers available for pick up. 4:00 PM — 7:00 PM Tukwila Village Plaza 14350 Tukwila Intl Blvd FREE SMOKE ALARMS AND INSTALLATION Service provided to those who cannot afford to purchase smoke alarms or are physically unable to install a smoke alarm. For more information or request FREE smoke alarms, call 1-833-918-1531. Click here for information. CITY HALL & 6300 BUILDINGS ARE OPEN TO THE PUBLIC MONDAYS, WEDNESDAYS & THURSDAYS 8:30 AM — 4:00 PM Ni46 's FREE TEEN OPEN GYM VOLLEYBALL MONDAYS 6:15 PM — 8:15 PM TUKWILA COMMUNITY CENTER o` Free open gym for middle and high school students. For more information, email Sports@tukwilawa.gov or call 206-768-2822. ° HIRING IMMIGRANT AND REFUGEE YOUTHS! SEP 11 — NOV 17 3 PM — 6 PM MONDAY THRU FRIDAY STIPEND $76.24 / DAY isos Partner is Employment is hiring immigrant and refugee youths for paid positions to learn about the environment and how to care for it this fall. Help pass on this opportunity to work with this wonderful organization. Click here for information. PUBLIC ART PROGRAM COMMUNITY LISTENING SESSIONS OCT 3, 12 AND 14 We need your assistance in creating a Public Art Program that serves all our community We want your input! In -person session on Oct 14 offers language interpretation support and activities for participants with children. Click here for information. NOV 7 ELECTION VOTERS GUIDE VIDEO See video to know the candidates for the Mayor and Council positions in the upcoming Nov 7 Election. Click here for information. DRIVE THRU PICK-UP 3118 S 140TH ST TUESDAYS, THURSDAYS AND SATURDAYS 10:00 AM — 2:00 PM 7— „.� VOLUNTEERS — In need of volunteers for food packaging or food distributions. To volunteer, click here to sign up. �� DONORS — Please donate at tukwilapantry.org/please-donate/. DONATIONS NEEDED: Gently used or new winter clothing, hats, gloves and shoes, sleeping bags, blankets, towels and other essentials to serve a large number of families awaiting housing assistance. Drop-off at Riverton Park Methodist Church / Tukwila Pantry - 3118 S 140th St. STILL WATERS SNACK PACK NEEDS YOUR DONATIONS AND VOLUNTEER HELP! SnackPack distributes food bags on Fridays to Tukwila students in need. Click here for the Snack Pack list. VOLUNTEERS NEEDED ON WEDNESDAYS. Pack snacks every Wednesday at 9:30 AM. To volunteer, email Stillwatersfamilyservices@gmail.com. To deliver food, click here to register with Tukwila School District. Please donate to feed our Tukwila kids. Click here to donate online or mail checks to Still Waters, PO Box 88984, Tukwila WA 98138. VI 7,r.,. ' ' ' SK�ti liio L COMMUNITY SURVEY ON METRO ADA TRANSITION PLAN ENGAGEMENT OCT 15 DEADLINE King County Metro is working to make it easier for people with disabilities to use public transportation and would like to hear from you! Other languages are King County available. Click here for information. FREE ONLINE TUTORING AND HOMEWORK HELP FOR GRADES K THRU 12 KING COUNTY itim, Use a computer, tablet, smartphone or home phone to connect with tutors by phone or on Zoom. Click here for information. READ LATEST ISSUES OF POPULAR MAGAZINES LIBRARY M> '',s T F n Borrow as many as you like. Download the Libby App or log into OverDrive to start reading. Click here for information. FUN ACTIVITIES AND OTHER EVENTS AT TUKWILA LIBRARY Tukwila Library offers many resources and services. Click here for information. 47 Tentative Agenda Schedule MEETING 1 — REGULAR MEETING 2 — C.O.W. MEETING 3 — REGULAR MEETING 4 — C.O.W. SEPTEMBER tl No Meetings /� LABOR Council H P !*1` and due 4 P Y DAY Committee to the holiday. r liar SEPTEMBER 11 Committee of the Whole Meeting cancelled. SEPTEMBER 18 See below link for the agenda packet to view the agenda items: September 18, 2023 Regular Meeting SEPTEMBER 25 See below link for the agenda packet to view the agenda items: September 25, 2023 Committee of the Whole Meeting MEETING 1 — REGULAR MEETING 2 — C.O.W. MEETING 3 — REGULAR MEETING 4 — C.O.W. OCTOBER 2 CONSENT AGENDA - Accept as complete the 2022 Overlay Program project; authorize release of retainage, subject to the standard claim and lien procedures (final cost of project, including retainage; $1,498,073.89). - Authorize the Mayor to sign an agreement with the Washington State Department of Transportation (WSDOT) for the Transportation Demand Management Program allocation for 2023-2025, in the amount of $93,300.00. UNFINISHED BUSINESS - An ordinance amending various ordinances as codified in Tukwila Municipal Code (TMC) Chapter 21.04, "State Environmental Policy Act"; Repealing Ordinance Nos. 1331 §8, §33; 1853 §6, §7; and 2502 §2, §3; To increase flexible thresholds for minor new construction, remove outdated references, and update code provisions. - Authorize the Mayor to sign a grant agreement for the Re+ grant from King County Solid Waste Division, in the amount of $83,000.00. - Financial Sustainability Plan: Process and Product Framing. OCTOBER 9 PRESENTATION Annual State of the Court Address. SPECIAL ISSUES - Discussion on Financial Sustainability Committee. - An Interagency Agreement with the Washington State Department of Enterprise Services. Special Meeting to follow Committee of the Whole meeting. APPOINTMENT Appointments to Financial Sustainability Committee. OCTOBER 16 CONSENT AGENDA - Authorize the Mayor to sign an Interagency Agreement with Washington State Department of Enterprise Services. - A resolution amending Resolution No. 2056 amending the Public Works Fee Schedule. - An ordinance designating Puget Sound Fire as the Fire Chief and Fire Marshal for the City of Tukwila. OCTOBER 23 PRESENTATION Utility Rate Study 101. PUBLIC HEARING Miscellaneous Code Amendments: 1) Accessory Dwelling Units Ordinance 2) Comprehensive Plan and Development Code Amendment Ordinance 3) Housekeeping and Parking Standards Ordinance SPECIAL ISSUES - Miscellaneous Code Amendments: 1) Accessory Dwelling Units Ordinance 2) Comprehensive Plan and Development Code Amendment Ordinance 3) Housekeeping and Parking Standards Ordinance - Ordinances updating the term end dates for Boards and Commissions. Special Meeting to follow Committee of the Whole meeting. 48