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Reg 2023-10-16 COMPLETE AGENDA PACKET
Tukwila City Council Agenda ❖ REGULAR MEETING ❖ .s*IILA wqs o 1. J 0 --1�� ? 2906 Allan Ekberg, David Cline, Cynthia WILL BE CONDUCTED PRESENCE WILL PHONE NUMBER For Technical 16, 2023; Mayor Councilmembers: ❖ Kathy Hougardy ❖ De'Sean City Administrator ❖ Kate Kruller ❖ Thomas Delostrinos Johnson, Council President ❖Mohamed Abdi ❖ Tosh BOTH ON -SITE AT TUKWILA CITY HALL AND ALSO VIRTUALLY. BE IN THE COUNCIL CHAMBERS (6200 SOUTHCENTER BOULEVARD). FOR THE PUBLIC TO PARTICIPATE IN THE MEETING IS: 1-253-292-9750, ACCESS CODE: 670077847#. Click here to: Join Microsoft Teams Meeting Quinn McLeod Sharp THE MEETING ON -SITE THE Monday, October Support during the meeting call: 1-206-433-7155. 7:00 PM • Ord #2712 • Res #2080 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. LAND ACKNOWLEDGEMENT The City of Tukwila is located on the ancestral lands of the Coast Salish people. We acknowledge their continuing connections to land, waters and culture. We pay our respects to their elders past, present and emerging. 3. PUBLIC COMMENTS— including comment on items both on and not on the meeting agenda Those wishing to provide public comments may verbally address the City Council both on -site at Tukwila City Hall or via phone or Microsoft Teams for up to 5 minutes for items both on and not on the meeting agenda. To provide comment via phone or Microsoft Teams, please email citycouncil@tukwilawa.gov with your name and topic by 5:00 PM on the meeting the date. Please clearly indicate that your message is for public comment during meeting, and you will receive further instructions. 4. APPOINTMENT Appointments to the Financial Sustainability Committee. Pg.1 5. CONSENT AGENDA a. Approval of Minutes: 10/2/23 (Regular Mtg.); 10/9/23 (Special Mtg.) b. Approval of Vouchers c. Authorize the Mayor to sign an Interagency Agreement with the Washington State Department of Enterprise Services. [Reviewed and forwarded to Consent by the Committee of the Whole on 10/9/23.J P/ease refer to 10/9/23 C.O. W. packet. Q d. Accept as complete the Macadam Road S Water Upgrade project (contract #22-015) with Laser Underground & Earthworks, Inc.; authorize release of retainage, subject to the standard claim and lien procedures (final cost of project, including retainage: $2,434,891.97) [Reviewed and forwarded to Consent by the Transportation & Infrastructure Committee on 10/2/23. J Pg.3 Pg.5 (continued...) REGULAR MEETING October 16, 2023 Page 2 6. NEW BUSINESS Affirm the Mayor's October 6, 2023 Proclamation of Emergency regarding the growing humanitarian crisis and need for additional resources at the Riverton Park United Methodist Church. Pg.21 7. REPORTS a. Mayor b. City Council c. Staff —City Administrator Report, 2023 Workplan Q3 Update Pg.29 8. MISCELLANEOUS 9. EXECUTIVE SESSION 10. ADJOURNMENT This agenda is available at Remote Tukwila Council meetings www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. are audio taped (and video taped as of 9/14/20). Available at www.tukwilawa.gov) WELCOME TO THE TUKWILA CITY COUNCIL MEETING The Tukwila City Council encourages community participation in the local government process and welcomes attendance and public comment at its meetings. MEETING SCHEDULE Regular Meetings are held at 7:00 p.m. on the 1st and 3rd Mondays of each month. The City Council takes formal action in the form of motions, resolutions and ordinances at Regular Meetings. Committee of the Whole Meetings are held at 7:00 p.m. on the 2nd and 4th Mondays of each month. The City Council considers current issues, discusses policy matters in detail, and coordinates the work of the Council at Committee of the Whole meetings. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council for up to 5 minutes on items both on and not on the meeting agenda during Public Comments. The City Council will also accept comments on an agenda item when the item is presented in the agenda, but speakers are limited to commenting once per item each meeting. When recognized by the Presiding Officer, please go to the podium if on -site or turn on your microphone if attending virtually and state your name clearly for the record. The City Council appreciates hearing from you but may not respond or answer questions during the meeting. Members of the City Council or City staff may follow up with you following the meeting. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. The City Council Rules of Procedure provide the following guidelines for Public Hearings: 1. City staff will provide a report summarizing and providing context to the issue at hand. 2. The proponent shall speak first and is allowed 15 minutes to make a presentation. 3. The opponent is then allowed 15 minutes to make a presentation. 4. Each side is then allowed 5 minutes for rebuttal. 5. After the proponents and opponents have used their speaking time, the Council may ask further clarifying questions of the speakers. 6. Members of the public who wish to address the Council on the hearing topic may speak for 5 minutes each. 7. Speakers are asked to sign in on forms provided by the City Clerk. 8. The Council may ask clarifying questions of speakers and the speakers may respond. 9. Speakers should address their comments to the City Council. 10. If a large number of people wish to speak to the issue, the Council may limit the total amount of comment time dedicated to the Public Hearing. 11. Once the Presiding Officer closes the public hearing, no further comments will be accepted, and the issue is open for Councilmember discussion. 12. Any hearing being held or ordered to be held by the City Council may be continued in the manner as set forth by RCW 42.30.100. For more information about the City Council, including its complete Rules of Procedure, please visit: https://www.tukwilawa.gov/departments/city-council/ COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 10/9/23 LH 10/16/23 LH ITEM INFORMATION ITEM No. 4 STAFF SPONSOR: LAUREL HUMPHREY ORIGINAL AGENDA DATE: 10/9/23 AGENDA ITEM TITLE Financial Sustainability Committee Appointments CATEGORY ® Discussion Mtg Date 10/9/23 ® Motion Mtg Date 10/9;16 ❑ Resolution Altg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ® Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PIF SPONSOR'S SUMMARY The City Council is asked to make appointments to the City of Tukwila Financial Sustainability Committee, which is tasked with providing advice to the Mayor and City Council about the future of services, taxes and fees. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ LTAC DATE: ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/9/23 Appointments made; Forward to next Regular Meeting for additional potential action 10/16/23 MTG. DATE ATTACHMENTS 10/9/23 Applications will be provided under separate cover to the extension of the deadline. 10/16/23 Applications will be provided under separate cover to the extension of the deadline. 1 2 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Pr pared by Mayor's review Council review 10/9/23 DR 10/16/23 DR ITEM INFORMATION ITEM No. 5.C. STAFF SPONSOR: DAVID ROSEN ORIGINAL AGENDA DATE: 10/9/23 AGENDA ITEM TITLE Interagency Agreement Approval - Washington Department of Enterprise Services CATEGORY ® Discussion Mtg Date 10/9/23 ® Motion Mtg Date 10/16 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ® P&R ['Police ® PTV SPONSOR'S SUMMARY City staff seek to enter into an Interagency Agreement with the Washington Department of Enterprise Services so we may utilize the Energy Savings Performance Contracting process for execution of the Tukwila Community Center HVAC Replacement Project. The agreement must be approved by council before the Mayor may execute it. REVIEWED BY ❑ Trans&Infrastructure Svcs ® Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ LTAC DATE: 9/ 25/ 23 ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: ABDI RECOMMENDATIONS: SPONSOR/ADMIN. Parks and Recreation; Public Works COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED $0 AMOUNT BUDGETED $0 APPROPRIATION REQUIRED $0 Fund Source: Comments: Approval of IAA does not obligate the city to any general fund outflows MTG. DATE RECORD OF COUNCIL ACTION 10/9/23 Forwarded to next Regular Meeting Consent Agenda 10/16/23 MTG. DATE ATTACHMENTS 10/9/23 Informational Memorandum dated 9/8/23 Proposed Interagency Agreement (K8640) Minutes from the 9/25 CSS Committee Meeting 10/16/23 No attachments 3 4 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayors review Council review 10/16/23 JR ITEM INFORMATION ITEM No. 5.D. STAFF SPONSOR: ADIB ALTALLAL ORIGINAL AGENDA DATE: 10/16/23 AGENDA ITEM TITLE Macadam Project Rd S Water Upgrade Project Completion and Acceptance CATEGORY ❑ Discussion Mtg Date Motion Date 10/16/23 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award AI tg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date 11 Mtg SPONSOR ❑Council ❑Mayor HR ❑DCD Finance ❑Fire TS P&R Police Pr ❑Court SPONSOR'S The Notice to Proceed for Contract No. 22-015 with Laser Underground & Earthworks, Inc SUMMARY was issued on February 22, 2022, for the Macadam Rd S Water Upgrade Project. Construction was physically completed on December 31, 2022. Council is being asked to formally accept this project as complete and authorize the release of the insurance, retainage, and performance bonds, subject to standard claim and lien release procedures for the Macadam Rd S Water Upgrade Project. REVIEWED BY r Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dcv. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. 10/02/23 COMMITTEE CHAIR: TOSH SHARP ❑ LTAC DATE: RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 10/16/23 Informational Memorandum dated 09/29/23 Project Vicinity Map Notice of Completion Before and After Photos Release Letters Minutes from Transportation and Infrastructure Committee Meeting of 10/02/23 6 City of Tukwila Allan Ekberg, Mayor Public Works Department - Had Ponnekanti, Director/CityEngineer INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure ServicesCommittee FROM: Hari Ponnekanti, Public Works Director/City Engineer BY: Adib Altallal, Utilities Engineer CC: Mayor Allan Ekberg DATE: September 29, 2023 SUBJECT: Macadam Rd S Water Upgrade Project- Project No. 90440105, Contract No. 22-015 Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of insurance, retainage, and performance bond. BACKGROUND The Notice to Proceed for Contract No. 22-015 with Laser Underground & Earthworks, Inc was issued on February 22, 2022, for the Macadam Rd S Water Upgrade Project. The project included nearly a mile of 12" water main installation and complete street paving. Several hydrants, valves, and meter boxes were also replaced. More than 1,000 feet of sidewalk was installed as well. ANALYSIS Construction was physically completed on December 31, 2022, after the completion of a punch list. The budget for the Macadam Rd S Water Upgrade Project was $1,984,474.81 prior to contingency. A 10% contingency was applied to the bid amount, bringing that total authorized for construction to $2,182,922.30. One Change Order was performed under the contract to extend the paving limits along Macadam from 152nd to Southcenter Blvd instead. Construction Contract Amount $1,984,474.81 Contingency (10%) $198,447.49 Additions/Change Order 1 $300,000.00 Under -runs ($48,030.33) Total Amount to be Paid $ 2,434,891.97 RECOMMENDATION Council is being asked to formally accept this project as complete and authorize the release of the insurance, retainage, and performance bonds, subject to standard claim and lien release procedures for the Macadam Rd S Water Upgrade Project construction contract with Laser Underground & Earthworks, Inc in the final amount of $2,434,891.97 and consider this item on the Consent at the October 16, 2023 Regular Meeting. Attachments: Project Vicinity Map Before and After Photos Release Letters 7 8 I S 140 S S 146 ST 154 ST S 142 ST S 144 ST S 150 ST PROJECT LOCATION S 140 ST S 154 ST 5 160 ST N nJ S S 144 ST S 164 ST Si139 ST S 140 ST w S 5 149 ST 150 ST 151 PL S 152 ST �S 161, ST `� a sr1O2 16 s Q S 166. ST S 5 149 T 151 ST S 151 S 153 5T STRANDER CORPORATE DRIVE N CORPORATE DRIVE S S1! PARKW, EV LACK [ QAKER Bll TRI Z MIN 9 10 Notice of Completion of Public Works Contract Department Use Only Assigned to Date Assigned Date 05/01/2023 Form Version Revision Reason Incorrect Subtotal Awarding Agency Information Company Name City of Tukwila UBI Number 179-000-208 Address City State Zip Code 6200 Southcenter Blvd Tukwila WA 98188 Contact Name Adib Altallal Phone Number 206.240.0633 Email Address Adib.Altallal@TukwilaWA.gov Prime Contractor Information Company Name Laser Underground & Earthworks, Inc. UBI Number 601-269-998 Address City State Zip Code 20417 87th Ave SE Snohomish WA 98296 Contact Name Shannon Tremper Phone Number 425.967.2925 Email Address Shannon@laserug.com I Project Information Project Name Macadam Rd S Watermain Upgrade & Sidew Contract Number 22-015 Affidavit ID Number 1182764 Jobsite Address City State Zip Code Macadam Rd (Southcenter to 144th) Tukwila WA 98188 Date Awarded 01/24/2022 Date Work Commenced 02/22/2022 Date Work Completed 12/31/2022 Date Work Accepted 12/31/2022 Is this a Federally Funded Transportation Project? • Yes ■ No If yes, attach the Contract Bond Statement Have Subcontractors been used? In Yes ■ No If yes, complete Addendum A • Contract/Payment Bond Waived? • Yes • No • Retainage Bond Waived? • Yes • No Detailed Description of Work Completed Construction of water mains, storm drains, sidewalk and road way reconstruction within the right-of-way of MacAdams Road, but not limited to , approx 4600 lineal feet of 6" to 12" watermain, hydrants, valves and services, approx 55 lineal feet of 12" storm drain, storm drain manholes and catch basins. DOR Tax Information Calculated Amount $1,_804,133.21. Additions (+) $456,_775.57 Reductions (-) $0.00 Liquidated Damages $0.00 Amount Disbursed $2,313,177.67 Amount Retained $121,714.30 Other $0.00 Sales Tax Rate 10.1 Total $2,434,891.97 Sub -Total $2,260,908.78. Sales Tax Amount $173,983.19 Total $2,434,891.97 Both totals must to be equal - If multiple sales tax rates, attach a list Apprentice Utilization Information Was apprentice utilization required? • Yes • No Engineer's Estimate: Utilization %: N/A If utilization did not meet or exceed 15%, was a Good Faith Estimate approved? © Yes ■ No Comments Sales tax only applied to Schedule A. The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. No payment shall be made from the retained funds until receipt of all release certificates and affidavits. Complete and submit for by email to all three agencies below Washington State Department of `Labor & Industries Contract Release (855) 545-8163, option # 4 ContractRelease@LNI.WA.GOV F215-038-000 Notice of Completion of Public Works Contract 05-2020 Department of Revenue CPublic Works Section (380} 704-5850 PWC@dor.wa.gov t Employment Security Department Registration, Inquiry, Standards & mell Coordination Unit (360) 890-3499 publicworks©esd.wa.gov 11 Addendum A: Please List all Subcontractors and Sub -tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. Subcontractor's Name: UBI Number: (Required) Affidavit ID* American Surveying and Enviromental LLC 603226051 1175991 Corliss Resources Inc 602237779 1175747 ICON MATERIALS 601006854 1175473 LINESCAPE OF WASHINGTON LLC 602663114 1128121 PACIFIC NRTHWST/STRT SWPNG INC 604497269 1133763 PR SYSTEMS LLC 601303110 1129928 PRECISION CONCRETE CUT & DRILL 602418676 1180350 SOUND TREE CARE LLC 604626778 1138512 SPECIALIZED PAVEMENT MRKG LLC 602001003 1176594 WILSON CONCRETE CONST INC 602168956 1180952 Miles Sand & Gravel Company 171004760 1177581 SPEER TAPS INC 600491975 1119053 For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the Washington Relay Service by calling 711. I4Y,31 0020e Addendum (10/26/15) F215-038-000 05-2020 Before 144t'' St & Macadam Rd S Macadam Winter Garden Parking Southcenter Blvd & Macadam Rd S S 152nd St & Macadam Rd S 13 14 00000000e09 20000EE004EZ STATE OF WASHINGTON DEPARTMENT OF LABOR AND INDUSTRIES PO Box 44274 Olympia, Washington 98504-4274 April 24, 2023 TUKWILA, CITY OF 6300 S CENTER BLVD #101 TUKWILA WA 98188 MAY 001I 2023 CP CERTIFICATE TO RELEASE L&I'S HOLD ON RETAINAGE The Washington State Department of Labor & Industries is granting approval to release our hold on the retained amount for TUKWILA MACADAM ROAD SOUTH WATERMAIN UPGRADE AND SIDEWALK IMPROVEMENTS, Contract 22-015, Affidavit 1182764 to the following contractor: LASER UNDRGRND & ERTHWRKS INC 587,436-00 601 269 998 We have determined that all workers' compensation premiums, increases, and penalties for this contractor have been paid in full or are readily collectible without recourse to the retained funds, per chapter 60.28 RCW. The contractor may still be liable for payment if we later determine they owe additional premiums related to this contract or other activities. Before final payment can be made to the contractor, you will also need to receive releases from the Departments of Revenue and Employment Security Department in addition to ensuring: • All liens against retainage have been satisfied • All Affidavit of WagesPaid forms have been filed Thank you, Elsa McDonnell Contract Release Specialist (360)902-6558 MCDP235@LNL WA.GOV cc: LASER UNDRGRND & ERTHWRKS INC 20417 87TH AVE SE SNOHOMISH WA 98296 Page 2 15 STATE OF WASHINGTON DEPARTMENT OF REVENUE CITY OF TUKWILA C/O ADIB ALTALLAL 6200 SOUTHCENTER BLVD TUKWILA WA 98188-2544 September 12, 2023 Letter ID: L0024222091 U B I : 601-269-998 Account ID: 601-269-998 Account Type: Excise Tax Audit ID: A114054 Audit Period: 01/01/22 - 01/31/23 We hereby certify that taxes, increases and penalties due or to become due from the contractor listed below under Chapter 180, Laws of 1935, as amended, with respect to the following publics works contract: LASER UNDERGROUND AND EARTHWORKS INC. Public Agency: TUKWILA, CITY OF Project Name: Tukwila MacAdam Road South Watermain Upgrade and Sidewalk Improvements Contract Number: 22-015 Description of Work: Construction of water mains, storm drains, sidewalk and road way reconstruction within the right-of-way of MacAdams Road, but not limited to , approx 4600 lineal feet of 6" to 12" watermain, hydrants, valves and services, approx 55 lineal feet of 12" storm drain, storm drain manholes and catch basins has been paid in full, or is in the Department's opinion readily collectible without recourse to the state's lien on the retained percentage. This certificate is issued pursuant to the provision of Chapter 60.28 Revised Code of Washington for the sole purpose of informing the state, county, or municipal officer charged with the duty of disbursing or authorizing the payment of public funds to said contractor that the Department of Revenue hereby releases the state's lien on the retained percentage provided by this Chapter for excise taxes due from said contractor. This certificate does not release said contractor from liability for additional tax that may be later determined to be due with respect to the above -mentioned contract or other activities. Dated September 12, 2023 at Olympia, Washington, State of Washington Department of Revenue rdzbbil.. Vo_n r� Certifying Officer Public Works Audit Unit 6500 Linderson Way SW Tumwater, WA 98501 ggL0050 dor.wa.gov Phone (360) 704-5650 Fax (360) 704-5647 16 Employment Security Department WASHINGTON STATE February 21, 2023 ESD# 000704790004 UBI# 601269998000 LASER UNDRGRND & ERTHWRKS INC 20417 87TH AVE SE SNOHOMISH,WA-98296 TUKWILA, CITY OF Employment Security Department hereby certifies those contributions, penalties and interest due from the above named contractor under the Employment Security Act have been paid in full or provided for with respect to the following public works contract: Description Tukwila MacAdam Road South Watermain Upgrade and Sidewalk Improvements Contract number 22-015 The Employment Security Department hereby certifies that it has no claim pursuant to RCW 50.24.130 against the public body named above for tax attributable to service performed for said public body by the above named contractor on the above described contract. The Employment Security Department releases its lien on the retained percentage which is provided by RCW 60.28.040 for contributions, penalties and interest due from said contractor. This certificate does not release said contractor from liability for additional contributions, penalties and interest which may be later determined to be due with respect to the above mentioned contract. If we may be of further assistance, please call (360) 890-3499 or email publicworks@esd.wa.gov EMPLOYMENT SECURITY DEPARTMENT 17 18 City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes October 2, 2023 5:30 p.m. - Hybrid Meeting; Duwamish Conference Room & MS Teams Councilmembers Present: Tosh Sharp, Chair; Kate Kruller, Mohamed Abdi Staff Present: Hari Ponnekanti, Colleen Minion, Catrien de Boer, Laurel Humphrey, Adib Altallal, Seong Kim, Griffin Lerner I. PRESENTATIONS II. BUSINESS AGENDA A. Project Completion: Macadam Road South Water Upgrade Project Staff is seeking Council approval of project completion and release of retainage in the amount of $2,434,891.97. Committee Recommendation Unanimous approval. Forward to October 16, 2023 Regular Consent Agenda. B. Resolution: Public Works Fee Schedule Staff is seeking Council approval of a resolution to update the City Sewer Rates and King County Sewage Treatment Rates for 2024. Councilmembers discussed the importance of communicating rate changes to customers. Committee Recommendation Unanimous approval. Forward to October 9, 2023 Special Consent Agenda. C. Grant Application: Waste Reduction and Recycling Education. Staff is seeking Committee approval to apply to the Department of Ecology for $50,000 to fund food waste reduction education and outreach and an organics contamination reduction program. Committee Recommendation Unanimous approval. D. Grant Application: Staff is seeking Committee approval to apply to the Department of Ecology for $1,643.365 to fund the final design and construction of water quality treatment solutions for two stormwater outfall sites. Committee Recommendation Unanimous approval. The meeting adjourned at 6:12 p.m. TS Committee Chair Approval Minutes by LH 19 20 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 10/16/23 BJM ITEM INFORMATION ITEM No. 6 STAFF SPONSOR: PETE MAYER ORIGINAL AGENDA DATE: 10/16/23 AGENDA ITEM TITLE A motion of the City Council affirming the Mayor's State of Emergency Proclamation to assist asylum seekers at Riverton Methodist Church. CATEGORY ® Discussion Mtg Date 10/16/23 ® Motion Mtg Date 10/16 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ® Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ Pl/ SPONSOR'S SUMMARY On Friday, October 6, 2023, the Mayor issued a proclamation declaring that a state of emergency exists in the City regarding the growing needs of asylum seekers on the Church property. As outlined in the proclamation, the growing needs of the asylum seekers represents a humanitarian crisis. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: N/A COMMITTEE CHAIR: N/A RECOMMENDATIONS: SPONSOR/ADMIN. Mayor's Office COMMITTEE N/A COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED $N/A AMOUNT BUDGETED $N/A APPROPRIATION REQUIRED $N/A Fund Source: N/A Comments: N/A MTG. DATE RECORD OF COUNCIL ACTION 10/16/23 MTG. DATE ATTACHMENTS 10/16/23 Informational Memorandum dated October 10, 2023. October 6, 2023 Emergency Proclamation October 6, 2023 letter to King County Executive Dow Constantine 21 22 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: City Council FROM: David Cline, City Administrator Pete Mayer, Acting Deputy City Administrator BY: Brandon Miles, Acting Government Relations Manager CC: Mayor Ekberg DATE: October SUBJECT: State of Emergency Declaration, Riverton Methodist Church ISSUE A motion of the City Council affirming the Mayor's State of Emergency Proclamation to assist asylum seekers at Riverton Methodist Church. BACKGROUND Starting in December of 2022 the Riverton Methodist Church in Tukwila began to see asylum seekers arriving at the Church property. Asylum seekers are those that have been lawfully admitted in the United States by the Federal Government while they await adjudication of their asylum request. The wait time currently averages upwards of four years from the date of their application for asylum until the case is heard before a federal immigration judge. The number of asylum seekers at the Church property has consistently grown over the last few months. Because of challenges in controlling and monitoring the site, it's difficult to get a solid number of asylum seekers on the property, with estimates between 180-220 people, including families with children. The Church's current infrastructure is unable to serve the needs of the people residing on the site. On Friday, October 6, 2023, the Mayor issued a proclamation declaring that a state of emergency exists in the City regarding the growing needs of asylum seekers on the Church property. As outlined in the proclamation, the growing needs of the asylum seekers represents a humanitarian crisis. DISCUSSION The proclamation allows the City to adopt emergency zoning rules and procedures to address the growing needs on the Church property; suspend competitive bidding; and to seek additional funds from the State of Washington and Federal Government. The City can implement the emergency rules effective upon approval by the Mayor, subject to confirmation by the City Council as soon as practicable. The following outlines some of the key actions that have been taken last week, with many of the actions actually occurring prior to the issuance of the formal declaration: 1. The City has contracted with 12 Strategies to provide a site and needs assessment at the Riverton Methodist Church. While the City will assist in identifying ways to best manage the site and work to identify needs of the asylum seekers, the City's role will not be the direct management of the site or providing direct services to the people on the site. Other governmental entities and non -profits are best suited as providing direct services. 23 INFORMATIONAL MEMO Page 2 2. The City has conducted outreach and attempted to identify resources that might be available from the following government agencies: King County, Port of Seattle, Washington State Department of Social and Health Services, and Governor's Office. Additionally, the City has spoken directly with staff from Senator Murray and Cantwell's Offices and with Congressman Smith's office. At this time, despite repeated attempts, the City has been unable to speak directly with the City of Seattle in an official capacity. 3. Using the Incident Command Structure (ICS), the City created a framework to manage and respond to the needs at the Church property. 4. Finally, the Mayor has sent King County Executive Dow Constantine a letter formally requesting King County's help in responding to the Riverton Methodist Church. FINANCIAL IMPACT Staff is working on a specific financial ask and will come back to the City Council with a budget request. RECOMMENDATION Affirm the Mayor's State of Emergency Proclamation. ATTACHMENTS • October 6, 2023 Emergency Proclamation • October 6, 2023 letter to King County Executive Dow Constantine 24 C:1Users\andy-y1AppDatalLocal\Microsoft\Windows\INetCache\Content.Outlook\R1NYNLZP12023.10.10 Informational Memorandum.docx r ffl Office of the Mayor City of Tukwila, Washington PROCLAMATION WHEREAS, the Revised Code of Washington (RCW) chapter 38.52 authorizes the Mayor to exercise emergency powers; and WHEREAS, Tukwila Municipal Code (TMC) Section 2.57.030(1) empowers the Mayor to proclaim a state of emergency when an incident, whether natural or man-made, requires immediate responsive action to protect life and property; and WHEREAS, during the past 10 months, over 200 asylees have arrived at the Riverton Park United Methodist Church ("RPUMC") in Tukwila seeking shelter, food, clothing, and social services; and WHEREAS, the RPUMC has created shelter space inside of its sanctuary, as well as established a tent encampment on the RPUMC grounds; and WHEREAS, the RPUMC has expressed concerns to the City and other elected officials at the county, state, and federal levels that the RPUMC facility is at or beyond its capacity due to the influx of new asylees, and it is becoming increasingly challenging to meet the needs of the people, including children and infants, seeking asylum; and WHEREAS, the RPUMC has expressed the same concerns to numerous non-profit organizations associated with disadvantaged and homelessness within King County that the RPUMC facility is at or beyond its capacity, with responses back that the non-profit organizations also are at full capacity; and WHEREAS, the situation at the RPUMC constitutes a humanitarian crisis where the need for resources for safe sanitary shelter is acute and beyond the capabilities of Tukwila itself to manage; and WHEREAS, the City wishes to assist in the coordination of resources and support to the RPUMC, and it is believed a formal proclamation of emergency allows additional resources to flow to the RPUMC and the City to resolve this crisis in a more expeditious manner; and WHEREAS, on October 2, 2023, the City participated in the Riverton Park Asylee Roundtable to discuss the situation at the RPUMC, and representatives from several non-profit service providers attended, along with representatives of the following government agencies: United States Senators and Representatives Governor's Office Washington State Department of Commerce Washington State Department of Social and Health Services 25 State Senators and Representatives King County Council Seattle -King County Public Health King County Regional Homelessness Authority Seattle Office of Immigrant & Refugee Affairs; and WHEREAS, the City of Tukwila seeks the cooperation and assistance of county, state, and federal partners to help makes fund and resources available immediately to address this growing crisis; THEREFORE, I, Allan Ekberg, Mayor of the City of Tukwila, do hereby proclaim a state of emergency within the City of Tukwila at the RPUMC; and that during the existence of said emergency, the powers, functions, and duties of the Director of Emergency Management and the emergency organization of this city shall be those prescribed by state law, by ordinances, and resolutions of this City. Said local emergency shall be deemed to continue to exist until its termination is proclaimed by the Mayor of the City of Tukwila, State of Washington. Presented this 6th day of October, 2023. Allan Ekberg, Mayor I 26 City of Tukwila Allan Ekberg, Mayor Mayor's Office - David Cline, City Administrator October 6, 2023 The Honorable Dow Constanine King County Executive 401 5th Ave #800 Seattle, WA 98104 RE: Declaration of Emergency Asylum Seekers Dear Executive Constantine: King County has long been a welcoming place for those seeking a better life in the United States. King County, Seattle, and Tukwila helped asylum seekers during global historic events such as the end of the Vietnan War, Syrian Civil War, Afghanistan Conflict, and the Russian invasion of the Ukraine. In the Spring, Tukwila informed King County of the growing population of asylum seekers at the Riverton Methodist Church. I want to thank King County and Seattle -King County Public Health for the services that they have provided to date. Unfortunately, I believe that more is needed to help the asylum seekers in Tukwila. Today, using the powers granted by the Tukwila Municipal Code and the State of Washington, I have issued a formal Declaration of Emergency. The situation at the Riverton Methodist Church constitutes a humanitarian crisis and is beyond the capabilities of Tukwila by itself to manage. lam formally requesting that King County assist the City in helping the asylum seekers. As you know, asylum seekers are those that have been lawfully admitted into the United States by the Federal Government, while they await adjudication of their asylum request. This wait time currently averages upwards of four years from the date of their application for asylum until their asylum case is heard by a federal immigration judge. As I am sure you would agree, more needs to be done at the national level to speed up the process for asylum seekers and to ensure that there are adequate resources made available to cities, counties, and states to provide resources for asylum seekers as they go through the Federal process. I hope that King County and the region will continue to assist these new asylum seekers as we have always done in the past. Sincerely, Allan Ekberg Mayor Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 27 28 TO: City of Tukwila Allan Ekberg, Mayor Mayor's Office - David Cline, City Administrator The City of opportunity, the community of choice Mayor Ekberg Councilmembers FROM: David Cline, City Administrator DATE: October 10, 2023 SUBJECT: City Administrator's Report The City Administrator Report is meant to provide the Council, staff and community with an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. I. Intergovernmental Update • Meeting re Asylum Seekers at Riverton Park United Methodist Church: On October 2 City Administration, Government Affairs, Police, and Human Services attended a meeting hosted by LIHI regarding the growing asylum seekers at Riverton Methodist Church. The meeting was attended by representatives of government agencies at all levels of government and non- profit organizations. • ICMA Annual Conference: City Administrator Cline attended the ICMA Annual Conference in Austin, Texas September 29 - October 4. The City was given an award at the conference for the work done by EPIC. • Transit -Oriented Development Roundtable: On October 6 Mayor Ekberg participated in a roundtable discussion with Governor Inslee and other municipal stakeholders from the region regarding transit -oriented development. II. Community Events • Public Arts Program Listening Sessions: Tukwila Parks & Recreation and the Arts Commission held a Public Arts Program Listening Session on October 3 to discuss the changes the community would like to see as a result of the arts. There are three remaining visioning sessions, two with the public on October 12 and 14, and one session with city staff on October 18. III. Staff Updates Public Safety • Safe Place Program: The Tukwila Police Department has officially adopted the Safe Place program created by the Seattle Police Department. Tukwila's Safe Place Program offers safe places for victims of hate crimes or if they feel unsafe. Businesses within the City of Tukwila Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 29 City Administrator's Report October 10, 2023 Page 2 that have the Safe Place stickers in the window communicate to the public that they and their employees provide a safe place to wait for the police to respond. It communicates to victims that no matter their background or status, they will be heard and treated with care and respect by the business they enter and by Tukwila Police Officers who respond. • Meeting with SHAG: The Community Engagement Coordinator met with the new Neighborhood Watch coordinator for SHAG. A meeting to reconnect with residents is scheduled for later this month. Project Updates • 2023 Annual Overlay Program: Estimated Completion: Oct 2023 The Annual Overlay program is a maintenance program focused on keeping the City's streets in good or better condition for both vehicular and pedestrian traffic. Construction started on July 10, 2023. The following streets are in the program and have the following updates: o S. 139th St., 51st Ave. S, 52nd Ave S, S. 137th St. - Asphalt overlay and the new chain link fence transition at 53rd/139th have been completed. O 32nd Ave. S, 33rd Pl S - Asphalt overlay has been completed. We have noted a small sink hole near the north end of the 32nd scope that will need additional attention. o S 140th St. - Asphalt overlay has been completed. Replacement of the asphalt speed humps between 33rd Place and 35th Avenue needs to be completed. O 35th Ave. S - Asphalt overlay has been completed. Punch list items remain, including additional edge restoration on the east edge of the roadway. o S. 142nd St., 37th Ave. S - Water District 125 waterline installation on these streets is complete and final overlay has been placed. Edge restoration and casting adjustments remain. o S. 144th St. - Asphalt overlay has been completed in this area. Final channelization remains. There are buried valve boxes in this area that we would like raised to final grade soon. O 42nd/119th Pedestrian Crossing - The majority of the work at this crossing has been completed short of final channelization, installation of the flashing beacons and handrail (both due to long lead time procurement constraints). We are also tracking a failing concrete test on the eastern half of the raised crosswalk which may require removal/replacement of half of the new crosswalk section. • Crystal Springs Park Service -Learning Project: Green Tukwila Partnership and Big Picture School, have collaborated on a service -learning project at Crystal Springs Park for the 2023/2024 school year for ten youth. The students will learn about the three restoration phases: local wildlife, heat maps, native plant identification, and ecosystem services. The project will have two field trips monthly, with a couple of eco-art lessons around native plant identification. Earlier this week was the introduction to Crystal Springs Park; one student had his grandfather, a Tukwila Resident, join us for the tour. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 30 City Administrator's Report October 10, 2023 Page 3 Boards, Commissions and Committees • Arts Commission: The next meeting is scheduled for October 25, 2023. VACANT: Student Representative. • Civil Service Commission: The next meeting is scheduled for October 19, 2023. 1 Resident position term expires December 31, 2023. No vacancies. • COPCAB: The next meeting is scheduled for October 12, 2023. 1 Resident position term expires December 31, 2023. 1 Business Representative position term expires December 31, 2023. 1 Student Representative position term expires June 30, 2023. VACANT: 1 Business Representative position, 1 School District Representative and Student Representative. • Equity & Social Justice Commission: The next meeting is scheduled for November 2, 2023. 1 City Council position term expires December 31, 2023. 2 Education position terms expire December 31, 2023. 1 Community position term expires December 31, 2023. 1 City Employee position term expires December 31, 2023. VACANT: 1 Education/Community Representative. • Human Services Advisory Board: The next meeting is scheduled for November 16, 2023. 1 Resident position term expires December 31, 2023. 1 Business position term expires December 31, 2023. VACANT: 1 Resident position and 1 Business Community Representative. • Library Advisory Board: The next meeting is scheduled for November 14, 2023. 3 Resident position terms expire December 31, 2023. No vacancies. • Lodging Tax Advisory Committee: The next meeting is scheduled for October 13, 2023. All positions are 1-year terms. VACANT: 1 Business Collecting Tax Representative and 1 Funded by Tax Representative. • Park Commission: The next meeting is scheduled for October 11, 2023. 2 Community position terms expire December 31, 2023. VACANT: 1 Community Member. • Planning Commission: The next meeting is scheduled for October 26, 2023. 1 Business position term expires December 31, 2023. 3 Resident position terms expire December 31, 2023. No vacancies. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 31 32 2023 Workplan - Goal 1 Task # Task Name Task Description Comm Dept Staff Resources Q1 Update Q2 Update Q3 Update Goal 1- A community of inviting neighborhoods and vibrant business districts Prepare for future growth with regional and local investments Infrastructure improvements, planning and development code updates, deployment of community technology resources 1 Development Code and Regulations, Permit Processes and Customer Service Review Review codes and regulations, permit processes and customer service to ensure alignment of Tukwila's permitting processes with best practices and neighboring cities. PCD AS/DCD High Draft RFQ complete, most staff have been interviewed and next steps identified. RFQ to be published Q2. On hold. On hold though we continue to make process improvements such as the proposed SEPA streamlining ordinance. 2 Comprehensive Plan Update Update Comp Plan, due end of 2024 (2022) PCD DCD/PW/ ED/PR High Consultant has been chosen and contract to go to Council in April. Contract has been signed and the update is proceeding. The Council was briefed on the Outreach Plan. Public outreach is ongoing, departments are assisting in the rewriting/updating of the document, and the Planning Commission has started reviewing Comp Plan elements. 3 Allentown Truck Reroute EIS and Outreach Analyze options and Identify alternate ingress/egress for BNSF facility (1997) TIS PW High An open house was conducted by the consultant, HDR, on February 28 at TCC. The comment period was open until March 15. First round of comments has been received; they have been summarized into options. The options were shared with the public during a second open house on May 23. The City continues to have regular Allentown update meetings. City had a meeting with BNSF, and new information was received regarding the potential options. Staff is recommending three alternatives to move forward for further consideration. Staff are working to set up ongoing meetings with BNSF. 4 42nd Avenue South Bridge Replacement Construct replacement for existing bridge, which was built in 1949 and functionally obsolete. (2017) TIS PW High Consultant has started the detailed permitting process and developed a more precise project construction schedule. Consultant has applied for permits at Dept of Ecology, Army Corps of Engineers, and WDFW. They have received responses that project schedule will be delayed due to the permitting review process. The Consultant is developing a detailed schedule with updated permit review times. Staff are having conversations with the local bridge engineer regarding funding obligation deadlines. 5 Levee Certification /Green River Corridor Reconstruct the Tukwila 205 Levee to provide 500 year level flood protection and obtain levee certification. (2013) TIS PW Med Project team is reviewing draft semi -quantitative risk assessment report (SQRA), developed by US Army Corps of Engineers. City has provided comments to Army Corps of Engineers about SQRA report. Staff is working with Army Corps of Engineers around next steps of levee certification. 6 Transportation Element Comp Plan Update the Transportation Element of the Comp Plan (2021) TIS PW Med Consultant has formed a citywide team and progressing with data collection. Project is moving forward and staff conducted community outreach meetings. In the last quarter, the project team built on the foundation developed through outreach conducted in spring 2023. Input from the community shaped the development of the draft transportation networks for each mode (bicycle, pedestrian, vehicle, transit, and freight). In addition, the project team updated the City's traffic model, which will be used to forecast future traffic growth. Additionally, the team supported community outreach in collaboration with DCD as a follow-up to Spring 2023 efforts. 7 Surface Water, Water & Sewer Comprehensive Plans Update the Surface Water, Water and Sewer sections of the Utilities Element of the Comp Plan (2021) TIS PW Med Sewer comp plan has been submitted to Ecology and King County; Water comp plan has been submitted to DOH. Work on the Surface Water comp plan will begin next quarter. Sewer and Water comp plans are still sitting with respective regulatory agencies. The Consultant has begun work on the Surface Water Comp Plan. Sewer and Water comp plans are still under review by regulatory agencies. 8 Geographic Information Systems Utilities Inventory Complete GIS inventory of surface water, water, and sewer infrastructure to establish as -built drawings of the public systems. (2002) TIS PW Med Staff has begun hiring process for GIS Field Technician; interviews are being conducted. GIS Field Technician has been hired and started work in late May. Field technician is working with TIS staff to develop standard process in inputting data. DEA inventory project is nearing completion. (lb/11/2023 23 Workplan - Goal 1 Task # Task Name Task Description Comm Dept Staff Resources Q1 Update Q2 Update Q3 Update 9 West Valley Highway (1405 to Strander) Project Construct non -motorized and street improvements within the right-of-way (2016) TIS PW Med Significant portion of construction is complete; signal synchronization will be complete in the near future. Major construction is complete. Signal synchronization is being coordinated with Department of Transportation. Third Quarter work on WVH/LAW has included completing the striping for the additional northbound through lane on West Valley Highway, installation of street lights and an RRFB on Longacres Way at the Interurban Trail, installation of the Pedestrian Hybrid Beacon on West Valley Highway, and completion of all concrete work. Outstanding work still to be done in Q4, pending WSDOT approvals and Puget Sound Energy work, include activation of the Pedestrian Hybrid Beacon, the RRFB, and street lighting. 10 S 152nd Waterline Extension Design and construct 1,600 LF of 10" and 150 LF of 8" ductile iron waterline along S. 152nd Street. (2010) TIS PW Med 90% design has been reviewed internally; consultant is working to complete 100% Construction contract has been awarded; staff are waiting to issue Notice to Proceed. Contractor has installed pipe and is awaiting vault delivery. 11 Boeing Access Station Coordinate with Sound Transit and other stakeholders to ensure station continues to be included in phasing DCD/MO/ AS Low Staff have had preliminary conversations with Sound Transit as they begin their planning efforts on the station. No further developments. No further developments. 12 1-405 Bus Rapid Transit (BRT) Updates Plan for inline BRT station connecting TIBS to the north and possibly the south (2020) TIS DCD/PW Low Property owner continues to pursue a betterment with WSDOT to allow the pedestrian bridge to extend to the south across the eastbound freeway lanes. Staff met with Sound Transit and received update on the design of the pedestrian bridge. The property owner is still pursuing the extension of the pedestrian bridge across the southern lanes of the freeway. A final decision should be made next spring. 13 S 140th St Intersection Improvements Design & construct a new traffic signal at TIB/S. 140th St. (Grant dependent) (early 2000s) TIS PW Low Grant dependent; no updates. Grant dependent; no updates. Grant dependent; no updates. 14 Gilliam Creek Fish Barrier Removal Construct fish passage improvements at the existing flap gate to restore salmonid habitat. (1998) TIS PW Low Design has begun for the next phase. Design is continuing. City met with Muckleshoot Indian Tribe in August and received comments. 15 Nelsen Side Channel Create a salmon rearing habitat side channel by connecting a segment of historic river channel with the Green River. (2016) TIS PW Low Project is underway and staff have been applying for grants for land acquisition. Project is underway and staff are applying for grants for land acquisition. The City has been awarded CFT grant of $150,000. Staff are working with Nelsen trust on land acquisition. 16 Storm water Quality Retrofit Provide, design, and install water quality testing and improvements at selected drainage locations. TIS PW Low Design contract has been awarded and consultant began design in early 2023 Design contract is underway. City has entered 90% design for TIB and Interurban Ave S improvements. Nurture safe and flourishing neighborhoods Public Safety/First responder services, park and recreation innovation and accessibility, traffic and pedestrian safety, public art implementation 17 Annexation to the Puget Sound Regional Fire Authority Achieve a successful annexation to the Puget Sound Regional Fire Authority. All High Annexation plan has been drafted and is scheduled for adoption by PSRFA on April 5 and going before City Council for adoption on April 17. The Annexation Plan has been adopted and placed on the August 1 Ballot. Presentations have been made to City Boards, Commissions and Committees about the annexation process. Education materials have been developed and distributed to the community. The Annexation Plan Ballot Measure was approved by voters at 56.17%. Staff is working on completing final agreements for Annexation in January 1, 2024, including amendment to current contract for services for 2024. 10/11/2023 2023 Workplan - Goal 1 Task # Task Name Task Description Comm Dept Staff Resources Q1 Update Q2 Update Q3 Update 18 Police Department Staffing Strive to achieve full staffing in the police department PD/AS High The recruitment team attended multiple Public Safety Testing recruiting events, held oral boards, and the Chief's office interviewed several candidates including entry levels and laterals. Three new officers have been hired, with one resignation, netting two new officers this quarter. Recruitment remains a priority for the PD. Entering into the 3rd quarter, we will have six open Officer positions. We have Chief's interviews 1st week of July for entry level Officers, which we hope to fill more positions with. It was a difficult 2nd quarter, as we had one officer move on to another agency and had four that did not pass the background. We continue to attend recruitment/job fairs and market both in and out of state for lateral officers. The current wait time for Entry level Officers start date in the Academy is about ten months. Recruitment efforts continue to advance us towards being staffed. There are currently only two budgeted positions remaining to be filled. This number fluctuates as we move applicants in and out of background investigations - Currently we have five applicants in background. We are sending 4 to the Academy on October 4th, and a lateral officer begins with us in November. We also have continued Civil Service testing of Entry applicants and will have more interviews in mid October. As we enter 2024, we will be able to start back -filling the depleted specialty units, with the goal of having fully deployable staff with a full roster by the end of 2024. 19 Co -Responder Pilot Program Adding second responder and assess pilot program to determine long term viability (2020) CSS PD High Sound Health and PD interviewed three applicants for second co -responder. One of the applicants was selected and will start in late April 2023. We also worked on contracts for the two co -responders, which will be presented to the Council in the near future. Contracts were presented and approved by Council for the two Co -Responder positions. Our second Co -responder position was filled, but the employee resigned shortly after. We have since vetted a new Co -responder that will join the Department in July 2023. Our original Co- responder that helped evolve the program, will be leaving us in early August to relocate to be with family. We are working with Sound Health on vetting another Co -Responder. Two new co -responders started in the second quarter. They were trained by the original co- responder before her last day and relocation to another state. 20 Fire Code Update Review and propose updates to Fire Code with a focus on regional consistency. (2022) CSS MO/DCD High Code updates are scheduled to go before the Planning and Community Development Committee on April 17 in conjunction with Building Code updates. New codes adopted. Complete. 21 Police Department 5-year Strategic Plan Create 5-year Strategic Plan including community volunteer committee CSS PD High The Strategic Plan Committee, which consists of members of the PD and two community members, met to brainstorm our potential new mission statement, vision statement and core values. We also discussed ways to reach out to the various Tukwila communities and other PD staff for their input. The strategic planning team has brought on a contracted facilitator to help us move the project along. As we enter the third quarter, we will be surveying stakeholders to help us define our core values, mission, and vision. We will then set our future goals based on the input received. Goal is to have a draft plan by the end of 2023. The planning team continued to meet once a month with the contracted facilitator. Internal survey went out to PD staff for input on the department core values, mission and vision statements. Survey for community stakeholders is in progress and will be deployed in the third quarter. 22 Tukwila South Development Agreement Monitor thresholds and evaluate any development proposals for consistency in preparation for expiration 12/2024 (2009) DCD Med Ongoing, have met with the new COO for Segale. Ongoing. Ongoing W TO/11/2023 23 Workplan - Goal 1 Task # Task Name Task Description Comm Dept Staff Resources Q1 Update Q2 Update Q3 Update 23 Emergency Management Establish Emergency Management Plan that identifies key staff for EOC operations and training for that staff. CSS PD Med Emergency Management is prioritizing Continuity of Operations Planning (COOP) for all Departments in the City. During the quarter, EM worked with PD on first phase of planning and will work with the other departments as we move into the second quarter. Emergency Management (EM) has been successfully working with all City Departments on their Continuity of Operations Planning (COOP). EM is on pace to complete each Departments COOP in the fourth quarter. COOP is 95% complete and will be finalized by the end of the year. 24 Code Enforcement Enforce community standards in all neighborhoods PCD DCD Med Ongoing Ongoing. We are finding more rental inspection failures due to the suspension of inspections during the pandemic. Ongoing. We have resumed sign code enforcement and will be starting business license enforcement. 25 Wadajir Development Agreement Negotiate agreement for cooperative housing development on TIB (2020) PCD ED Med On hold pending information from Forterra. On hold; Abu Bakr and Forterra working on new approach. On hold pending request for assistance from Abu Bakr or Forterra. 26 Automated Cameras Implementation Monitor, analyze, and report on program efficacy and results CSS PD/MC Med New agreement for existing school zone cameras and new park cameras has been prepared and will be presented to Council in early 2nd quarter. School zone cameras continue to show a reduction in speed compared to violations which occurred prior to implementation of automated cameras. The additional school cameras are still pending while we work on electric grid access. The addition of the Park cameras required a revised agreement with the vendor, which has been vetted and is prepared to present to Council in July. The amended agreement was presented and approved by Council in the third quarter for the addition of the park cameras. The next step is to look at the logistics of installation of the cameras on 42nd and at Codiga Park. 27 Park Improvement Projects Park Master Planning & implementation of misc. park improvements CSS PR Med RFQ issued for park master planning, which closes April 10th. Park Master Planning contract finalized with Berger Partnership for TCC & Foster Parks master plans. Contracts for on -call design, project management, etc. services coming to CSS on 7/10. Efforts to secure grants for project funding remain ongoing. Out reach from consultants has begun at the beach bash at Foster park as well as the September Allentown community meeting. Consultants will continue outreach to get 30% and 60% plans complete by end of quarter for both Foster Park and TCC. 28 Online Portal of Historical Records Digitization, redundancy and online access to Tukwila's paper historical records. (2019) AS Med No progress due to multiple large digitization projects for DCD, Public Works and Fire Marshal's Office. No progress this quarter due to the larger priority projects involving DCD, Public Works and the Fire Marshal's Office. The Historical Records project will resume in 2024 after completion of the routine GET -IT digitization project. 29 Stewardship Update Update on joint stewardship projects- PW, Parks, DCD CSS PW/PR/ DCD Low DCD/PW/Parks staff are meeting regularly on the ongoing stewardship projects, the Directors also met this quarter. Some of the projects are Chinook winds trail/path near PW shops and Levee project related pathway/trail. DCD/PW/Parks staff are meeting regularly on the ongoing stewardship projects, the Directors also met this quarter. Progress continues on Chinook winds trail/path near PW shops and Levee project related pathway/trail. New project Gilliam Creek is in initial phases. Continued progress on Levee projects and Chinook Winds Weir. Fort Dent/Starfire river embankment project is in final planning phases. 30 Rental housing licensing and inspections Administer rental housing registration and inspection program (2010) PCD DCD Low Ongoing, have met with the Transit Riders Union to explain the nature of our rental licensing program. Ongoing, planning to meet with SKHHP to give them more information on our program. Ongoing. We have reviewed the tenant protections proposed by the Transit Riders Union and have provided information about our inspection program to other jurisdictions. 31 TCC HVAC Replacement As needed- based upon grants obtained or capital budget direct appropriation CSS PR Low City has retained McKinstry to assist in project scoping and assisting in securing funding. PW is Project Lead. Meetings and coordination continue with McKinstry. Grant application for King County Best Start for Kids Capital Program funds ($500,000) was submitted in late May with McKinstry's assistance, decisions expected by August 2023. City is entering into IAA with WA DES to enable usage of Energy Savings Performance Contracting procurement method. Best Start for Kids Capital Grant was awarded and will be presented to Council by end of October. 10/11/2023 2023 Workplan - Goal 1 Task # Task Name Task Description Comm Dept Staff Resources Q1 Update Q2 Update Q3 Update 32 Municipal Arts Plan - Strategic Plan U date plistening Update 2017 Municipal Arts Plan (2022) CSS PR Low Planning underway. Draft Plan anticipated Q2 2023.Strategic Planning will begin in Fall 2023. Strategic Planning Listening Sessions scheduled. Public sessions will be Oct 3, Oct 12 and Oct. 14. A staff listening session will be held on Oct 18. An arts leadership team will be developed from session stakeholders to develop a multi- year plan based on information gathered during the listening sessions. 33 Park User Plan Address user/park rule enforcement concerns (2021) CSS PR/PD Low Parks and PD to jointly develop a plan in Q2. Expectations have been passed on to Officers about Park use and the noise ordinance associated with the parks. Officers will work diplomatically with park users and neighboring community members to resolve complaints at the parks. Warnings will be given initially, but repeated failure to comply with direction from officers will result in infractions being written. Continued efforts with PD and PW to keep park users within the park rules. Transitioning to Dawn to Dusk as the primary area of concern for the 4th quarter. Overnight stays and parking enforced with signage and contact from officers. 34 Update TMC Title 12- Park Rules Update references and revise park rules CSS PR Low Q4 2023-Q2 2024 Q4 2023 - Q2 2024 Q4 2023 - Q2 2024 35 Flock Safety contract License plate reading cameras that provide 24/7 monitoring and detecting reported stolen vehicles CSS PD Low Test -period for Flock is complete and has proven to be a great success. In both February and March, since Flock's installation, the PD reported more stolen vehicle recoveries than stolen vehicle reports taken. Additionally, on many occasions we have gotten evidence from the cameras that have helped with both our investigations and the investigations of neighboring agencies, including a homicide. Flock camera contract approved by Council. Flock cameras have continued to assist with investigations and continue to increase our stolen vehicle recoveries. Currently working with some private businesses that may have Flock cameras installed on their properties, increasing our network of cameras, as they provide access to the Police Department. Additionally, more cities in the region are installing Flock cameras, as they see the benefit. Flock continued to be a useful tool for the Police Department. The numbers in the third quarter were: 1,396 hits in July, 1,441 hits in August and 1,252 hits in September. There were 52 apprehensions, 27 attempted stops but vehicles fled, four firearms recovered and two apprehensions where fentanyl was recovered. 36 Overlay & Repair Preserve and maintain the street structure in a safe and usable state by resurfacing. TIS PW Low Design contract has been awarded and design has started. Construction contract will be awarded in late Q2. Construction began in July; contractor has completed majority of the sites 37 Bridge Inspections Ongoing program of bi-annual inspections to identify safety or repair needs of 23 bridges in Tukwila. TIS PW Low Work order has been approved and sent to King County Inspection Group. Inspections are scheduled to begin in Q2. Staff discovered that Boeing Access Rd Bridge over BNSF needs deck work. The leftover money from the bridge inspection is currently being diverted to fund this. Construction contract has been awarded for Foster Point Bridge Repairs. Foster Point Repairs completed at the end of August. All inspections have been conducted. Report will be conducted in early Q4. 38 S 131st Drainage Improvements Design and replace a culvert, construct other improvements to prevent flooding of Southgate Creek (2016) TIS PW Low Design contract has been awarded and design has started. Design work is underway. Consultant is working on wetland delineation. 39 S 144th Street Bridge Sidewalks Design of pedestrian improvements to the S 144th St. bridge. (Grant dependent) (2012) TIS PW Low Design contract to be awarded in Q2 or Q3 to take project to 30% design for grant application process for construction dollars. Design contract RFP required to select consultant for project. Process starting this quarter. Goal is to have 30% design plans for submittal to PSRC for construction funding. Staff are working on Design contract RFP in order to qualify for additional construction funding. -lb/11/2023 23 Workplan - Goal 1 Task # Task Name Task Description Comm Dept Staff Resources Q1 Update Q2 Update Q3 Update Design is moving forward; 60% plans expected soon. 40 S 152nd Safe Routes to School Install curbs, gutters, and sidewalks on both sides of S. 152nd St. (Grant dependent) (2012) TIS PW Low Project underway. Project design is underway. 41 ADA Improvements Construct ADA compliant upgrades to City infrastructure in conjunction with the City's developed plan. TIS PW Low ADA work is currently incorporated into Allentown traffic calming measures. ADA work is being incorporated into the Overlay project. ADA improvements are embedded into the current Overlay construction. 42 nd S. 119'St Bridge/42 Ave S Raised Crosswalk Install raised crosswalk, curb bulbs, and RRFB TIS PW Low Consultant contract was awarded in early 2023; council accepted a grant from state transportation improvement board in Q1. Construction contract will be awarded in late Q2. Construction completed in early September; RRFBs are on backorder. 43 Neighborhood Traffic Calming Programmatic approach to neighborhood concerns TIS PW Low On 46th Ave South, speed cushions were installed between 144th and 146th between Showalter and Foster. Construction will occur in tandem with Annual Overlay Project. Staff met with two schools to understand operations and begin design of traffic calming treatments (part of top 10) PW and Consultant have met with School District to provide Level One traffic improvements in school zones. Traffic calming is embedded into Overlay construction. 44 Green River Trail Improvements Construct widened section with lights and CCTV TIS PW Low Design contract was awarded in late 2022 and design in ongoing; partial grant funded has been secured. 100% Design Plans complete. Awaiting WSDOT approval to take project to bid. WSDOT has approved project for bid; project is scheduled to go to bid in October. 45 Annual Small Drainage Program Provide drainage corrections for existing issues TIS PW Low Staff is working on procuring a design consultant in Q2. Design contract awarded in Q2. Consultant is submitting permit application to allow for 2024 work in -water window. 46 NPDES Program Implementation of NPDES requirements TIS PW Low Successfully hired two new inspectors in order to remain in compliance with new state laws. New inspectors have obtained vehicles Developing SWPPP and trainings to operational staff for full NPDES refresher 47 Green the Green Revegetation efforts along waterways TIS PW Low In March, the City applied for a $40,000 Re -green the Green Grant to help support vegetation management of the NC Machinery and Southcenter Office Park restoration sites. 30 trees, 250 shrubs and 100 live stakes were planted at the NC Machinery site as part the site adaptive management program in an area of lower survival. The City is awaiting grant results. At Work Construction Enterprises continues to maintain native plants and manage invasive vegetation at both the NC Machinery and Southcenter Office Park sites. Both sites are being actively managed towards meeting performance goals. 48 Chinook Wind Public Access/Extension Develop public access and maintenance trail TIS PW Low The design remained on hold during the first quarter, while the City awaited water quality testing results of the stormwater BMP at the adjacent Fleet & Facilities site. The City is in continued negotiations with the County on stormwater conveyance. King County had a grant opening in August; staff went to consultant to reconfigure design. City was awarded $280,000 in grant money for Chinook Wind Extension design. 10/11/2023 2023 Workplan - Goal 2 Task # Task Name Task Description Comm Dept Staff Resources Q1 Update Q2 Update Q3 Update Goal 2 — A solid foundation for all Tukwila residents Engage community and identify unmet needs Engaging hard -to -reach communities, predicting and adapting social service needs as growth continues, city internships and job shadow program, apprenticeship promotion, homelessness prevention, school district engagement 1 Connect residents to social services Ongoing provision of human services funds and leveraging of partnerships on behalf of residents (non-COVID related). CSS AS Med In Q1 Human Services provided $10,687 in non- COVID rental assistance and $3,632 in non- COVID utility assistance. In Q2 Human Services provided $23,078 in non- COVID rental assistance and $4,042 in non- COVID utility assistance. In Q3 Human Services provided $22,457 in non - COVID rental assistance and $2479 in non - COVID utility assistance 2 Tukwila Technology Digital Equity Initiatives Plan WiFi build out and implement innovative solutions (2017) F&G AS Med Grants funds received for Proof of Concept of a PrivateLTE network to meet student connectivity needs. PrivateLTE infrastructure has been installed. Working with school district on deployment model. 3 Ongoing Monitoring of Tiny House Village Operations Enforce the conditions in the MOA PCD DCD/ PW/AS Med Community meetings are ongoing. Human Services staff attending monthly community meetings. Miracle Village is running smoothly. Riverton Village has been affected by the growing number of asylum seekers at that site. LIHI has proposed to expand the number of tiny houses there. 4 City of Tukwila Leadership Initiative Program (formerly Community Connectors) Program to elevate and support community leaders from groups historically underrepresented in civic process. (2021) CSS AS Med On hold until new Inclusion & Engagement Manager starts mid -April. Inclusion & Engagement Manager researching options. 20 stakeholders have submitted applications to the Leadership Initiative 5 Future of School Resource Officers Dialogue with District, Foster and Showalter Students around future of program. (2020) CSS PD Med Proposed agreement is pending presentation to the Tukwila School Board. Upon finalizing of the agreement, the PD will look into a hybrid approach for re-engaging SRO's with the schools, as staffing shortages will prohibit assigning them full-time. The PD presented an SRO agreement between the City and the School District at the June 13th School Board. It was well received by most Board members, but the Board asked for more data before signing. PD will go back to the School Board in August in hopes of finalizing. PD continues to work closely with the new School Superintendent to bring the SRO program back to the schools. We are facilitating forums with the students to finalize what implementation of the SRO program will look like. The partnered goal is to have SRO's back in the schools as we enter the new year. 6 Summer Engagement & Enrichment for Kids (SEEK grant) Provide expanded recreation program opportunities and scholarship funding for youth and teens. (2021) CSS PR Med Planning underway for Summer 2023 programming. CSS received briefing on 3/27/23. Expanded sports camps offered this summer. Scholarships provided from a King County grant received and additional free camps provided. Also offering teen hiking program for summer. (SEEK Grant was only for 2021 & 2022) Sports camps saw over 1600 registrations over 26 different camps held over 10 weeks of summer. 7 Review allocation of HB 1406 Funds Review allocation of HB 1406 funds with the Council - currently split 90% for rental assistance and 10% for SKHHP capital projects - to determine whether updates should be made. CSS AS Low Council agreed to change the allocation of HB 1406 funds to 70% for SKHHP and 30% for Tukwila rental assistance. Complete. Complete. 8 Internship/Job Shadow & Apprenticeships Program Summer high school internship and job shadow program. (2018) AS Low Work will initiate Q2. 87 applications received. 24 offered interviews, 5 interns hired in the City. Complete. W (fib /11/2023 023 Workplan - Goal 2 Task # Task Name Task Description Comm Dept Staff Resources Q1 Update Q2 Update Q3 Update 9 RASKC (Regional Animal Control Services of King County) Engagement and collaboration with the agency that provides animal control and pet licensing for the City. (2010) AS Low On -going collaboration with RASKC to promote and encourage pet licensing in Tukwila. Kick- off of the new "License for Love 2023" pet licensing campaign. This promotion offers to waive pet owner late fees for expired licenses to allow anyone who has fallen behind or forgotten to renew to be forgiven the additional fees. Informed RASKC about the closure of the Petco store in Tukwila and requested to have their "Pet Licensing Locations" page updated to reflect this change. Posters of RASKC's new licensing campaign "Protect your Pet before Firework Season" were posted at the City Clerk's front counter and bulletin board in the lobby of City Hall. On -going collaboration with RASKC to promote pet licensing in Tukwila. RASKC had a resource booth at the "Bark in the Park" event hosted by the Tukwila Parks and Recreation Department. Kickoff of the new "Collar ID" pet licensing campaign runs from September 1 through November 17 and illustrates the value of pet licensing. 10 Community Business Connectors Monitor and assess partnership opportunity, which is sponsored by the Port of Seattle and the Seattle Metropolitan Chamber of Commerce and intended to provide navigators to help small businesses with recovery. PCD ED Low Seattle Chamber hired the Connectors and anticipates contracting with City in Q2. Seattle Chamber has not been able to provide a proposed contract for 2023. Due to time, we will not be contracting with them this year but will continue discussions for 2024. Seattle Chamber still developing program. Tukwila will consider participating in 2024. 11 Utility Discounts Provide discounts to qualifying low income/senior customers; additional support provided through Human Services after review. FIN/AS Low In Q1 Human Services provided $471 in non- COVID utility assistance. In Q2 Human Services provided $1,757 in non- COVID utility assistance. In Q3 Human Services provided $22,457 in non- COVID rental assistance and $2,459 in non- COVID utility assistance. 12 Court Programs Develop and/or expand programs including DV MRT, DV MRT -Spanish, Teen Court, Evening Courses, MRT) MC Low In Process. We offer a Spanish DV MRT session. The response has been great from the public. We currently have a waiting list for the DV MRT Spanish class. Hopeful we can offer an evening class virtually for those who need this option. On hold as Court Support Services just recently filled an unexpected vacancy. Hope to implement the evening program in 2024. 13 Community Court Joint collaboration with SeaTac Municipal Court. MC Low SeaTac and Des Moines have decided not to move forward with a joint community court. Tukwila will continue to move forward with forward thinking program that will address restorative justice. Concept will be presented during Judge Walden's State of the Court Address to the Council. The court is the process of developing a program that has a community court concept. Still being developed. 14 Unified Payment (UP) Program Expand program to include participation of the municipal courts in Pierce County MC Low On hold. Pierce County CUs are in the first phase of implementing the new CU Case Management System, so new programs are not being considered at this time. There is now a state committee working on a statewide LFO program. Tukwila has provided the information on the Unified Payment (UP) Program as requested by the state committee. We will monitor the process to see if UP becomes a statewide program. Dr. Alexes Harris and her team at the UW recently concluded their analysis of the program and have submitted a white paper about the UP Program. Her Summary will be included in the Judge's State of the Court Address on October 9. We are still participating in the discussions regarding a statewide LFO program. 10/11/2023 2023 Workplan - Goal 2 Task # Task Name Task Description Comm Dept Staff Resources Q1 Update Q2 Update Q3 Update 15 Distribute COVID response funds per Council's amended 2022 budget Provide rent and utility assistance to residents impacted by COVID. (2021) AS Low No COVID-specific funds were utilized in Q1 due to King County having a final round of Eviction Prevention Rental Assistance available and ineligibility due to previous receipt of significant rental assistance. No COVID-specific funds were utilized in Q2 due to King County having a final round of Eviction Prevention Rental Assistance available and ineligibility due to previous receipt of significant rental assistance. No Covid-specific funds were utilized in Q3. 16 Senior & Veteran levy funding implementation Provide expanded recreation and engagement opportunities to Tukwila seniors with 2023 funding allocation (2019) CSS PR Low Underway. Council approved KC grant funding agreement on 3/20/23. Multiple social engagements, trips, and activities have been scheduled and are full. Many have wait lists. Senior and Veteran activities held included; Mariners Game, Lake Union lunch and cruise, Crystal Mountain Gondola Ride and many more. In addition, a survey was administered by the county for 3 weeks to gather feedback on programming satisfaction. Staff are waiting for the results to review and make adjustments to programming. 17 Renter Protection Policy Proposals Respond to Transit Riders Union request for renter protection legislation PCD CNCL Low Summary of proposals delivered to Council 4/3/23. Referred to PCD 5/1. PCD made recommendations 8/7; staff drafted an ordinance that is going through the review process. Leverage housing partnerships and collaboration Housing Comprehensive Plan, Regional Affordable Housing Task Force, South King County Housing & Homelessness Partnership, affordable housing incentives 18 Multi -family Tax Exemption Update MFTE program to consider other neighborhoods (2021) PCD ED High Scheduled for discussion at PCD in Q2. Scheduled for discussion at PCD on 7/17/23. Council approved updates to MFTE on 8/21/23. 19 Middle Housing Middle housing recommendations and new regulations. PCD DCD Med Have contracted with Makers for this work, outreach and policy analysis has started. Consultant is preparing to present recommendations. Public outreach is ongoing and proposed code language is being drafted. 20 Minor Home Repair Program Continue to provide minor home repair assistance to qualified residents. CSS AS Med Staff provided 26 hours of assistance for Minor Home Repair. Staff provided 17 hours of assistance for Minor Home Repair. Staff provided 21 hours of assistance for Minor Home Repair 21 Regional partnerships and meetings See regional partnerships list - attached ALL Med Ongoing. Ongoing. Ongoing. 22 SKHHP Continue work with SKHHP. PCD Low Staff attending monthly SKHHP staff meetings. Staff attending monthly SKHHP staff meetings. The SKHHP Workplan and budget was recently approved by Council. Staff attended monthly SKHHP staff meetings and Executive Board meetings. 23 Tukwila Village Community Development Association (TVCDA) Position TVCDA for self sufficiency (2022) and finish parking management plan. PCD ED Low On hold. Will continue as time permits. On hold. Will continue as time permits. On hold. Will continue as time permits. 10/11/2023 023 Workplan - Goal 3 jfask # II Task Name Task Description Comm Dept Resources Staff Q1 Update Q2 Update Q3 Update Goal 3 — A Diverse and Regionally Competitive Economy Advance Tukwila's economic vitality Economic Development Plan, regional infrastructure projects, business relationships 1 Economic Development Strategy Create an economic development strategy for the City (2022) PCD ED High On hold during Q1. Will restart and complete in Q2. Restarted in June. Scheduled completion October 2023. PCD approved draft vision, goals, strategies. Same discussed at Planning Commission 9/28. Scheduled completion November 2023. 2 Transportation Demand Management Perform outreach to increase use of alternate travel modes, assist employers with commute trip reduction programs. T&l DCD Med Ongoing, have contracted with Port Jobs to support TDM outreach at the airport. It will be funded by our WSDOT Regional Mobility Grant. Ongoing outreach. We are coordinating with Metro on a Community Van program. Ongoing 3 Business Contacts Database Create a database of business contacts for economic development and emergency management purposes. PCD ED Med Scheduled to start in Q3. Scheduled to start in Q3. Rescheduled to start in 2024 Q1, pending funding. 4 Wayfinding Plan Develop wayfinding plan for the city to attract visitors (2022) PCD ED Med On hold until time permits. On hold until time permits. On hold until time permits. 5 Business Recovery from COVID-19 Monitor opportunities to support business recovery from the pandemic, including use of ARPA funds. (2020) PCD ED Low Monitoring opportunities. Scheduled to start small business support program in Q4 or as time permits. Monitoring opportunities. Scheduled to start small business support program in Q4 or as time permits. Monitoring opportunities. ARPA funds reallocated. 6 Tourism Marketing Lead and manage the City's tourism marketing program including staffing the Lodging Tax Advisory Committee, coordinating funding applications, and monitoring the tourism promotion area. PCD ED Low Approved funding request for Starfire Sports. Fulfilled marketing contract with the Seawolves for the 2023 season. Experience Tukwila efforts are ongoing. 7 Port of Seattle Grant Coordinate Port of Seattle economic development grant (2022) PCD ED Low Will fund the Seattle Chamber's Community Business Connector program. Amending grant agreement to focus on marketing. Amendment processed. Working on deliverables through November. 8 Smart City Initiatives Coordinate on Grant Funding for Smart City Initiatives. Partner w/ Internet Service Providers to increase diversity. Complete Broadband Study. PCD TIS Low Grants funds received for Proof of Concept of a private LTE network to meet student connectivity needs. Working with an ISP to increase diversity. Broadband study is on hold. Infrastructure for Proof of Concept of a private LTE network to meet student connectivity needs has been deployed. Working with an ISP to increase diversity. Broadband study is on hold. Finalizing network configuration. Chromebooks will be deployed to students to in Q4. 10/11/2023 2023 Workplan - Goal 4 Task # Task Name Task Description Comm Dept Staff Resources Q1 Update Q2 Update Q3 Update Goal 4 — A High Performing and Effective Organization Ongoing innovation of organizational systems Phase 1 of Public Safety Plan implementation, technology -based efficiencies, internal workforce diversity, employee development and professional growth process Public Safety Plan 1 2 Public Works Shops Phase 1 and Phase 2 Facility Master Planning Develop new facilities for public works shops, finish improvement of Fleet & Facilities building, planning for phase 2. (2016) Develop a capital facilities plan and processes that includes a review and plan for city facilities; including maintenance, repairs, replacement and real estate strategies. TIS PW High F&G MO High Roofing update near completion on Fleet and Facilities building; Design contract for Phase II will be presented to Council in Q2. Ongoing. Staff has a draft RFQ that is being reviewed internally. Phase 1: painting and roofing are complete. Phase 2: Council authorized $5.9 M of design contract expenditures. RFQ is being prepared for publication. Phase 1: Garage Floor re -surfaced. Phase 2: Design contract has begun. RFQ issued in October. Technology Based Efficiencies 3 4 5 6 7 ERP implementation Public Records Request Reporting Maintenance of TRAKiT software and permit status reporting PC Refresh Information Security / Continuity Phase 2 of project implementation includes payroll, ACH payments to vendors, purchasing improvements, grants and contracts modules, and continued building of reports (2021) Required reporting of Public Records Request metrics to JLARC (Washington State Joint Legislative Audit and Review Committee). (2018) Ongoing process improvements for online permit application and electronic plan review system (2020) Refresh City Laptop and Rugged Tablets. Enhance the risk posture to align to current environment with best processes deploying: City Wide Multi -factor Authentication, Automated insider threat assessments and training, Security Event and Incident Management (SEIM) monitoring, Email Security Gateway, Managed Endpoint Security Service. Conduct Annual Risk Assessment. Complete Disaster Recovery Planning exercise. FIN High AS Med PCD DCD Med F&G AS Med AS Med Payroll and HR implementation is well under way. Grant module has been implemented and in process of adding current grant information to the module. 2022 data and logs have been submitted by Citywide staff; Data cleaning and standardization for calculating metrics will begin in Q2. Update of all 2023 fees including an entire new schedule for Fire permits and new fees and codes for Public Works permits. Working closely with Deputy City Administrator on the Permitting/Customer Service Initiative. Laptop / Tablet refresh is planned for Q3. Security and Incident Management monitoring tool have been deployed. An email Security Gateway has been deployed to reduce the phishing and malware threat vectors. Automated Insider Threat assessment and training has been deployed. Payroll and HR implementation continues. Targeting a go live date in 3rd quarter but a lot of work remains to meet this goal. Contract module has been configured and staff is currently testing. Go live with contracts and purchase orders is targeted for July. Data cleaning and standardization was accomplished to meet the target July 1 reporting deadline. The 2022 JLARC Reporting has been reported to the State Status quo for Q2. Hoping to test the latest upgrade of Community Development in Q3 for upgrade to current version in Q4. Laptop Refresh Quote has been received. Working on Council Approval Process. Ongoing. Payroll go live has been pushed out to Q1 2024. Finance staff is working with Contracts and PO modules and has brought Fixed Assets module online. 2022 JLARC Reporting has been completed. City-wide staff are preparing for the 2023 reporting cycle. Test has been upgraded. Staff will be testing for improvements prior to a production upgrade. Laptops has been received. Images for laptops have been developed. Refresh is scheduled for October/ November. New endpoint security platform will be deployed with laptop refresh. Grant funds of $82,000 has been awarded for the development of a DR plan and Runbook. (lb/11/2023 023 Workplan - Goal 4 Task # Task Name Task Description Comm Dept Staff Resources Q1 Update Q2 Update Q3 Update 8 Tukwila Works Reestablish Tukwila Works, an app and web based way for community members to report non -emergency issues. Implement a internal portal for staff to report problems w/ city facilities or assets. (2017) CSS AS Med Ongoing. Ongoing. Ongoing. Working on integrating Tukwila works data into ArcGIS online for common data for city-wide analysis 9 NeoGov Implementation Develop and agree to an implementation plan that includes the following modules: CORE, Time&Attendance, Benefits, eForms, as a part of the overall ERP implementation. (2021) AS Med In process. Completing data discovery for CORE, Time & Attendance and Benefits, and firming up timeline to align with the ERP Payroll implementation. CORE and Time & Attendance have been configured and turned on. Training of Admins and HR Users to happen in July. Communication and training plan for users is being developed. Time & Attendance go live have pushed out to Q1 2024 based on FE Payroll timeline. Benefits module is being configured for Open Enrollment. Eform module is online. 10 GET -IT - Government Electronic Technology Initiative for Tukwila Digitization and online access to (1) High -retrieval DCD permit and land use records; (2) Public Works As -Built drawings; (3) Fire Marshal's Office records for transparency and fulfillment of public records requests. (2015) AS Med DCD Permits — Digitized and reviewed 30,037 images (or 558 records) for inclusion to the Digital Records Center for public access. Public Works As-Builts — Digitized and reviewed 1,002 images (or 119 records) for integration with the GIS mapping interface. Fire Marshal's Office records — Digitized and reviewed 45,324 images (or 1,918 records) for inclusion to the Digital Records Center. DCD Permits — Digitized and reviewed 15,292 images (or 1,265 records) for inclusion to the Digital Records Center for public access and public records requests. Fire Marshals Records — Reviewed 2,034 images (or 131 records) of Storage Tanks records for inclusion to the Digital Records Center for public access. DCD Permits — Digitized and reviewed 15,488 images (or 1.267 records) for inclusion to the Digital Records Center for public access. Public Works As-Builts — Digitized and reviewed 604 images (or 53 records) for integration with the GIS mapping interface. Fire Marshal records have been full digitized. 11 GIS Continue to build out Online GIS environment to support self service, provide mentoring and training opportunities for staff to utilize GIS tools, and continue to enhance Enterprise GIS services. (2017) F&G AS Low Tukwila internal imap (with utilities) has been transitioned to portal. Users are being introduced to web apps and dashboards, and field apps are available. Quarterly cross departmental meetings are held to collaborate and encourage peer to peer learning and sharing of information. Onboarding more GIS focused individuals in both PW (GIS technician) and DCD. Working on multiple field apps for data collection around the city. 2nd Quarter cross departmental GIS meeting was held and well attended. Supported preparation to move Spillman GIS process onto newly upgraded servers. Supported PW with DEA inventory project, and new GIS technician. Will be moving focus to publishing a City - hub for self service/ records requests, and planning for an overall upgrade of Portal/Enterprise GIS. Ongoing cross -departmental Quarterly GIS meetings are well attended. 12 Personnel records digitization Develop and implement a process to digitize personnel records currently in paper format. F&G AS Low Scheduled to initiate Q3. Scheduled to initiate Q3/4. Scheduled to initiate Q3/4 13 Court Appearance Text Reminders Improve access to justice by sending reminders about upcoming court appearances via text MC Low In development process. Goal is to make this operational by May 1st. Ran into a few glitches. Working with the vendors to rectify. Hope to have this up and operational before the end of this summer. Implemented in September 2023 14 Improve Interpreter, Witness & Juror Payment Process Create a more efficient payment process for paying jurors, witnesses and interpreters for their services using the Zelle platform. MC/FIN Low Process has been identified and configured in ERP system. Waiting for bank to finish process on their end so we can begin using this process. The Municipal Court defers to Finance. Still in process with Finance. 10/11/2023 2023 Workplan - Goal 4 Task # Task Name Task Description Comm Dept Staff Resources Q1 Update Q2 Update Q3 Update 15 Safe City contract Scheduling software for all PD divisions, especially for Patrol Division when it comes to shift bidding, vacation requests, work schedules, etc. CSS PD Low Resolution to approve an interlocal agreement with NPPgov drafted and scheduled for presentation with CSS. This interlocal agreement is a prerequisite for a partnership with SafeCities. Once the resolution is adopted, the pre -negotiated agreement with SafeCities will be routed for review and execution. Agreement approved by Council and SafeCities is now implemented. Implemented. 16 Police Department Records Digitization Digitization of case reports, homicide files, and ID files in hard copy format CSS PD Low No digitizing of records in 1st quarter, due to staffing shortage. New staff are in training and should be able to resume digitizing of records by the end of 2nd quarter. No digitizing of records in 2nd quarter, due to continued staff in training. We are on pace to resume in the third quarter. We have completed our quality review of the 1968- 1982 documents that were rescanned with the new settings. There are a few documents the vendor will need to correct. Once this process is complete, we can start sending the case files that need rescanned back to the vendor. Long Term Financial Health 17 Long-term financial sustainability plan Develop long-term financial sustainability plan, with stakeholder input, in preparation for the next biennial budget. F&G FIN High RFP in process of being drafted. RFP was published in May and closed on June 2. Interviews were held in June. A contract will be coming to Council in July. BERK Consulting was hired, partnering with FCS for the financial sustainability plan and utility rate study. Call has gone out for committee members and both BERK and FCS have been gathering data to begin the study. 18 Implementation of the B&O Perform outreach to businesses, coordinate stakeholder engagement, and implement staffing and procedures to administer the new tax. F&G FIN High Staff position number 1 has been scoped and is expected to be posted early April. Position has been filled. New employee started with the City in mid -June. Initial businesses to participate in the stakeholder engagement are being identified through the long - term financial sustainability plan. City website has been updated to include B&O Tax information. B&O Tax informational flyers have been been finalized and ready for mailing to City of Tukwila businesses. 19 Implement new minimum wage provisions Develop and finalize rules, implement and enforce minimum wage and other provisions. F&G FIN, MO,Final AS T High Draft rulespublished, outreach to employers and worker organization complete, Q&A opportunities held for all stakeholders. rules published, information provided to employers. New wage in effect July 1. Responded to questions. 20 Labor contract negotiations Four Teamster bargaining units' Collective Bargaining Agreements expire December of 2022. (2022) AS High Ongoing. Ongoing. Ongoing. 21 Property Sale - George Long Coordinate sale. ED High Continued negotiations to sell to County. Continued negotiations with County. Updating appraisal. Still working with King County. Have hired consultant to do additional ground water testing. 22 Property Sale - Longacres Coordinate sale or lease. F&G ED High Explored deal terms with potential purchaser. Continued negotiations with potential buyer. City Council selected Unico as the buyer. Working on PSA to execute. 23 Non -Rep Comp Survey Update non -rep compensation; previously frozen due to COVID. (2019) F&G AS High In Process. In Process. Independent Consultant study completed. Final non - rep study will be shared with staff and fully implemented in Q4. 2023-2024 Budget Amendment will be necessary to implement retroactive portion per council budget proviso - Ordinance 2688, section 3. 24 TCC Business Plan Update on TCC operations P&R Med Q3-Q4 2023 Q4 2023 RFPs have been submitted and are in the review process. final selection and project start will be in Q4. 25 Self -insured healthcare plan Monitor and update self insured health care plan as needed; ongoing administration. AS Med Ongoing. Ongoing. Ongoing. TO/11/2023 023 Workplan - Goal 4 Task # Task Name Task Description Comm Dept Staff Resources Q1 Update Q2 Update Q3 Update 26 Foster Golf Links - Business Plan Update on FGL operations CSS PR Med RFQs reviewed. National Golf Foundation selected. Contract execution underway. National Golf Foundation contract executed in April. Site visit done in May. Draft report expected Q4 Waiting for final draft for the counsultant, expected to be delivered in Q4 27 Solid Waste Contract Implementation Implement new contract. (2022) TIS PW Med Staff is currently recruiting for a new solid waste contract manager. New staff person will begin in early Q3. New Solid Waste Analyst began mid -July. Several mailers have been sent to residents and we on track for successful Nov 1 transition. 28 Compost Procurement Ordinance Implement new ordinance per state law (2022) TIS PW Med Approved by the council in Q1. Approved by the council in Q1. Approved by Council in Q1. 29 Update impact fee rates Annual update to fire and park impact fee rates F&G FIN Med Scheduled for 4th quarter. Scheduled for F&G 8/14. Completed. 30 Budget amendment ordinance Annual process to adjust the adopted 2023-2024 biennial budget. F&G FIN/ALL Med Scheduled for 3rd and 4th quarter. Scheduled for 3rd and 4th quarter. Budget amendments are being drafted and will be presented to F&G commitee in late October. 31 Property Sale - Newporter Coordinate sale as time permits F&G ED Med Coordinate when time permits Showed site to developers. Showed site to developers. 32 Property Sale - HealthPoint Monitor sale process through closing in June 2023 ED Low Monitor sale process through closing in June 2023. Escrow closed in June. Sale was completed in 6/2023. 33 Property Disposition - Old 52 Determine disposition of former Fire Station 52. (2021) F&G AS Low On hold. Public Works reviewing site for feasibility of underground water reservoir, which would result in the demolition of the former station and overall improvement of the site and park. Public works has a consultant under contract as of September to asses potential uses of Old Fire Station 52. 34 Benefits Update Update benefits as needed; ongoing administration. AS Low Ongoing. Ongoing. Ongoing. 35 Teamsters Salary Survey Salary survey for two bargaining units from previously -agreed contracts. (2018) F&G AS Low Scheduled to finish Q2. Scheduled to finish to Q3. Completed and will be part of the 2023-2024 Budget Amendment process 36 Property Sale - Old Allentown FS Coordinate sale after 2023 F&G ED Low Coordinate sale after 2023 Coordinate sale after 2023 Coordinate sale after 2023 37 Property Sale - Old FS 51 Coordinate sale after 2023 F&G ED Low Coordinate sale after 2023 Coordinate sale after 2023 Coordinate sale after 2023 38 Property Sale - Minkler Coordinate sale after 2023 F&G ED Low Coordinate sale after 2023 Coordinate sale after 2023 Coordinate sale after 2023 39 ARPA Reporting and Analysis Data review, analysis, and reporting for ARPA related transactions. FIN Low Scheduled for 2nd quarter This will occur in early 3rd quarter. 2nd Quarter report has been completed and went to the full Council on September 23. 40 Purchasing Policy Review and update policy if needed. F&G FIN Low Staff researching policy proposals for consideration. Staff researching policy proposals for consideration. Staff researching policy proposals for consideration. 41 Debt Policy Review and update policy if needed. F&G FIN Low On hold. On hold. On hold. 42 Tax levy legislation Annual process to set the tax levy rate for the following fiscal year. F&G FIN Low Scheduled for 4th quarter. Scheduled for 4th quarter. Scheduled for 4th quarter. 43 False Alarm Billing Contract for false alarm billing administration (2022) CSS PD Low Daily data transfer process completed, waiting for partner to conduct QA and suggest any required refinements. Final steps include approving public- facing correspondence, public marketing campaign, and review of admin portal. "Cry Wolf" false alarm reporting service has been finalized. Notice about new false alarm billing went out to community in early June. We will be putting out more communication through the City's resources and hanging door fliers at locations that Officers respond to for false alarms. Goal of going live in July. Tukwila PD's False Alarm Reduction Program went live with partner Cry Wolf on July 1st. Leading up to that date, TIS/PD/Cry Wolf conducted a multitude of tests and dry runs while Patrol Officers and the PD's PIO ran public awareness campaigns to ensure a smooth launch. With the program being live for almost three months now, it is generating good data that the PD will use to gauge the effectiveness of the False Alarm Reduction Program. 10/11/2023 2023 Workplan - Goal 4 Task # Task Name Task Description Comm Dept Staff Resources Q1 Update Q2 Update Q3 Update Equity and Diversity 44 Equity PolicyImplementation q y p Ongoing implementation of City Equity Policy. 2023 priorities include operationalizing the racial equity toolkit and equitable outreach guide, providing enhanced language access for the community and developing a GIS-based Tukwila Equity Index. (2017) CSS AS ALL High g 2023 priorities have been identified, presentation given to Council and Equity and Social Justice Commission on thefourpriorities. Subcommittees have been formed around each priority and planning and implementation has begun. Ongoing. g g City received the national program excellence award for "Community Equity & Inclusion " for cities between 10,000 and 49,999 population from the International p p City Management Association at their national conference in Austin, Texas. Other 45 Update HR policies Update HR policies, many of which are quite out of date. AS Med Policies being updated as staffing allows. Policies being updated as staffing allows. Re -planning a more comprehensive approach to updated employee policies 46 Government Relations Monitor Federal, State and Local legislation and policies to include annual legislative agenda adopted by Council. Execute strategies to achieve the City's government relations goals. F&G AS Med Ongoing. Ongoing. Ongoing. 47 Board & Commissions Staff support of community advisory bodies All Med Ongoing. Ongoing. Ongoing. 48 Strategic Plan Update Begin planning for update to City Strategic Plan in 2024 MO Low Q3-Q4 2023/2024 Q3-Q4 2023/2024 Q4 2023/2024 49 State of the Court Address Presiding Judge's annual update to City Council on the operations and programs of the Tukwila Municipal Court. MC Low Scheduled for May 15. Rescheduled. Rescheduled for October 9. 50 Obsolescence Planning Present technical obsolescence plan for future budget planning F&G TIS Low Not started. Not started. Not started 51 City Council Biennial Rules Update Review and update City Council Rules to align with current/best practices F&G CNCL Low City Council held workshop on 3/13 to discuss potential updates; staff working on draft to present in Q2 following legal review. Scheduled for adoption by Council on July 10. City Council adopted updated Rules of Procedure on July 10. 52 Board & Commission Process Review Present current procedures to Finance & Governance Committee for input F&G MO Low Current process and policy was presented to committee on March 13. Staff is scheduled to present proposed updates to the Equity and Social Justice Commission for review in Q2. Staff presented updates to the Equity and Social Justice Commission for feedback. The process and policy has been revised effective May 10. Proposed changes to Term End Dates going before Council in Q4. b/11/2023 023 Workplan - Goal 5 )0 Task # Task Name Task Description Comm Dept Staff Resources Q1 Update Q2 Update Q3 Update Goal 5 — A Positive Community Identity and Image Promote and celebrate City identity Effective multi -channel communication, Community Connectors, Police Department Community Policing Team, Night Out Against Crime, community image investments 1 Juneteenth event Plan and implement event to celebrate Juneteenth. (2021) AS/PR High Event planning has begun. Event to take place on June 17, 2023. Event held. Completed. 2 See You in the Park Events used to gather and engage with the community in Tukwila Parks PR High Proposed Special Events Plan under review by staff. Preparations underway. Finalized by April 21. Completed. Completed. 3 Night Out Against Crime August - designed to heighten crime prevention awareness, increase neighborhood support in anti crime efforts, and unite our communities. PD High Registration has been posted for neighborhoods to sign up on social media with several interest. Starbucks and Lowe's have reached out with interest. We ordered some "cool stuff" to hand out to the public. We are ready for Night Out Against Crime on August 1st. Several partners, including City Departments, Businesses, and Community members, are registered to participate. Night Out event turned out to be a successful one this year. There were about 40 PD and City staff that participated, and we had 20 registered parties, including businesses and residential throughout the City. 4 Communicating with our community Review and consider changes to communications vehicles, including Channel 21 and potential options. (2022) F&G AS Med Ongoing. Ongoing. Ongoing. 5 Experience Tukwila Lead and manage the tourism marketing program to boost the City's image PCD ED Med Ongoing. The City has been doing promotion on social media and with the Seawolves to promote the City. Ongoing. Ongoing. 6 Police Dept. Community Liaison Team Homeless outreach and community engagement efforts. PD Med PD, Parks, and Public Works continue to work together with homeless outreach, engagement, and clean-up. Our Co- Responder program continues to be a valuable asset when working with our homeless population and partnering with the Salvation Army. Although we continue to monitor and address homeless outreach efforts, in the second quarter we had to re -focus our Community liaison team to assist staffing in Patrol. About half their time was spent on back filling Patrol shifts that were under -staffed. Our Community Liaison and Community Police Team returned to their original assignments at the end of the quarter on the 1st of September. They were able to provide more focus to our homeless population, which primarily consisted of working with individuals associated with the light -rail station, as well as efforts providing assistance to Riverton United Methodist Church. They have also been able to provide resources to individuals that were living in cars and a camper along 115th in Allentown. Most of which have since moved on. This will be an ongoing effort as we address similar issues for the city as a whole. 7 Shopping Cart Ordinance Develop and implement an ordinance relating to shopping carts to reduce derelict carts in the community. CSS PD Med Ordinance is paused as we discuss pending outreach with stakeholder businesses. Ordinance continues to be paused. Ordinance continues to be paused. 10/11/2023 2023 Workplan - Goal 5 Task # Task Name Task Description Comm Dept Staff Resources Q1 Update Q2 Update Q3 Update 8 Recreation Program Planning and Implementation Develop and implement programs and activities in City park facilities. CSS PR Med Program planning underway. CSS to be updated at Q2 P&R Briefing Mobile Recreation has been developed and implemented. Staff are going to 10 different locations throughout the city bringing activities for youth, teens and families to drop in and participate. Staff visit 2 locations a day Wednesday through Sunday 6/26 - 9/1. In addition, the traditional Playground Program is back at Cascade View Park (Now branded as Unplug & Play) Monday - Friday 7/10 - 8/25. Summer special events have been expanded and include 3 Movie & concert nights at Foster Golf Links, 3 Lunch Time concerts g at Sullivan Center, 2 Concerts in the Parks at Riverton and Joseph Foster Parks, End of School Year Bash at Foster High School Field, Juneteenth at Sullivan Center, Bark in the Park at Crestview Park, Touch a Truck at Westfield Mall, and the Back to School Bash at Joseph Foster Park to wrap up Summer! RFP's for a recreation programming plan has been submitted. Selection and project will begin Q4. 9 Green Tukwila Report on restoration activities involving residents and community organizations CSS PR Med CSS Updated on 3/27/23. Next Q2 P&R Update anticipated June 2023. CSS will be updated on 7/24/23. CSS updated on July 24. Next Q3 P&R Update anticipated on October 9. 10 1% Art Implementation Update on public art installations and events for 2023 CSS PR Med CSS will be briefed at Q2 P&R Update Strategic Planning will begin in Fall 2023. 4 listening sessions (3 public / 1 internal) will be held in October. Information gathered will inform strategic plan. 11 Ongoing support of block watches Providing mentoring and resources for neighborhood blockwatch communities. PD Low A variety of informational handouts for future meetings have been created. The Community Engagement Coordinator (CEC) presented Watch Groups to multiple apartment complexes and gave a presentation to organize a Community Watch Group. The CEC tagged along with Renton to see how they operate. Our CEC successfully put on the PD's Community Police Academy with 9 graduates, concluding on June 20th. Lots of outreach with Tukwila youth through the Tukwila Elementary School Resource Fair, Chick-Fil-A Hero's Night, and meeting with youth from Grace Point Community Church. Provided security assessments for Starfire and South Seattle Business Park following a meeting with businesses and the Chief Attended meetings with current Community Watch groups for two apartment complexes and presented on Community Watch Groups to a third. Facilitated Active Shooter training for The Walsh Group. The CEC also attended CPTED (Crime Prevention through Environmental Design) training and received certification. Our CEC worked on reviving the Shag Block Watch because the original block watch captain left. A new captain is willing to take on the position. A meeting with them has been set for October 18th. The CEC also continued to check in with other Block Watches every few months to attend meetings. 12 Website content refresh Update and refresh website content. (2021) AS Low Departmental webpages being updated as time allows. Departmental webpages being updated as time allows. Department webpages being updated as time allows. 4. (fib/11/2023 U1 O 2023 Workplan - Definition Key Departments AS Administrative Services DCD Department of Community Development ED Economic Development FIN Finance MC Municipal Court MO Mayor's Office PD Police Department PR Parks & Recreation PW Public Works 01 10/11/2023 Staff Resources High Significant effort of several staff, cross department, especially director level involvement Med Moderate effort of several staff, may involve director Low Ongoing work, not cross department Cn 2023 Workplan - City Communications N Communication Recipients Frequency Hazelnut newsletter All physical addresses in Tukwila; access for all at TukwilaWA.com Every other month Annual Report All physical addresses in Tukwila February edition of Hazelnut eHazelnut Email subscriber list Last Monday of the month Twitter Tukwila Twitter followers; access for all on Tukwila's Twitter page online; PD, City, Parks Same day for breaking info; Earlier if notification of upcoming event Facebook Tukwila Facebook "likes"; access for all on Tukwila's Facebook page online Same day for breaking info; Earlier if notification of upcoming event City Website Access for all at TukwilaWA.com Generally items from Twitter/Facebook posted on website the same day Channel 21 Comcast customers Updated after council meetings Video On Demand On City website - all committee and council meetings Updated after council meetings Parks & Recreation enewsletter Newsletter geared towards Park & Recreation programming; Email subscriber list First week of the month Tukwila Tracker Social media content shared on PD website and by email Updated with social media content 10/11/2023 2023 Workplan - Regional Partnerships List Organization Purpose Frequency of Mtgs Dept 4Culture Cultural Services agency for King County committed to preserving shared heritage and creating arts and cultural opportunities for residents and visitors. Monthly Parks & Recreation American Payroll Association Stay apprised of new legislation, practices and policies Annual Finance American Public Works Association (APWA) APWA is an international educational and professional association serving Public Works professionals where they can exchange ideas, improve professional competency, increase the performance of their agencies and companies, and bring important public works -related topics to public attention in local, state and federal arenas. Each year there is a Spring Conference & a Fall Conference. Develop and update General Special Provisions (GSPs) to meet Local Agency needs and input that complement materials specifications of the WSDOT/APWA Standard Specific- tions. Obtain pre -approval of Materials GSPs for FHWA-funded projects, aided by WSDOT Highways & Local Programs staff. Twice a year Public Works American Water Works Association (AWWA) Established in 1881, AWWA is the largest nonprofit, scientific and educational association dedicated to managing and treating water, the world's most important resource. AWWA provides solutions to improve public health, protect the environment, strengthen the economy and enhance our quality of life. Monthly Public Works Association of City & County Informations Best Practice and Information sharing among municipalities Monthly Administrative Services Association of City/County Information Systems (ACCIS) Networking and training opportunity with peers from other government agencies Ongoing as needed Administrative Services Association of Records Managers and Administrators (ARMA) To broaden the profession of records management and information governance Ongoing as needed Administrative Services Association of Washington Cities (AWC) Represent cities at the state level; Councilmember Hougardy currently serves on the AWC Board. Annual conferences; Various meetings Mayor's Office Council Association of Washington Cities (AWC) Drugs & Alcohol Consortium City's CDL Random Drug Screen Program - AWC Drug & Alcohol Consortium helps members stay in compliance with federal drug and alcohol testing requirements. Our pool of more than 1,500 drivers and safety sensitive employees makes the D&A Consortium the right choice for employers large and small. Monthly to Quarterly Administrative Services Association of Washington Cities (AWC) Retro Program AWC Workers' Comp Retro Program provides training and tools that empower employers to lower risks for on-the-job injuries. Our focus on injury prevention and safety reduces your overall workers' compensation costs. Members participate in our Retro Pool or the Safety Alliance. Bi-weekly Administrative Services Bicycle Pedestrian Advisory Committee Group focused on regional non -motorized transportation DCD Cal /11/2023 423 Workplan - Regional Partnerships List Organization Purpose Frequency of Mtgs Dept Cascade Water Alliance (CWA) CWA's mission is to provide water supply to meet current and future needs of our members in a cost-effective and environmentally responsible manner through partnerships, water efficiency programs, acquiring, constructing and managing water supply infrastructure and fostering regional water planning. Cascade is a municipal corporation comprised of seven municipalities (five cites and two water and sewer districts) in the Puget Sound region that joined together to provide safe, clean, reliable water supply to its 350,000 residences and more than 20,000 businesses. The Mayor sits on the Administrative Board and the Resource Management Committee. Monthly Board & Committee Meetings Mayor's Office Council Public Works Central Puget Sound GIS Usergroup Share best practices related to GIS Quaterly Administrative Services Community Connectivity Consortium (Fiber) Share detail related fiber assets w/ Puget Sound Municipalities Quaterly Administrative Services Duwamish Alive! Coalition Supports various restoration and educational activities throughout the watershed DCD Duwamish Alive! Coalition Duwamish Alive collaborates with the community, municipalities, non -profits, and businesses within the Duwamish River Watershed to preserve and enhance habitat for people and wildlife, towards improving health of the Puget Sound. Monthly Parks & Recreation Duwamish Shoreline Restoration Challenge The City has partnered with Forterra, BECU, City, CBRE to improve the shoreline environment DCD Emergency Management Advisory Council (EMAC) for King County EMAC advises, assists, reviews, and comments on emergency management and homeland security issues, regional planning, and policies. They measure and prioritize core capabilities, and recommend homeland security allocations and work products to sustain and enhance preparedness and operational levels. Members, as set forth in code, provide regional and multi- discipline perspective, and represent cities, fire service, law enforcement, hospitals, the Port of Seattle, government, special purpose districts, tribes, utilities, non-profit agencies, and the private sector. Monthly Police Firemen's Pension Board Review claims and provide support to retired firefighters who qualified for a pension prior to 1971 Quarterly Mayor's Office Council Administrative Services GARE — Government Alliance on Race and Equity National network of government working to achieve racial equity and advance opportunities for all Annual conference; ongoing opportunities to engage Administrative Services All Departments Government Finance Officers Association (GFOA) Washington Finance Officer Association (WFOA) Puget Sound Finance Officer Association (PSFOA) National Organization to enhance finance knowledge and networking State affiliate of GFOA Regional affiliate of WSFOA GFOA & WFOA annual, PSFOA monthly. In addition, both GFOA and WFOA offer classes throughout the year Finance 4/11/2023 2023 Workplan - Regional Partnerships List Organization Purpose Frequency of Mtgs Dept Greater Seattle Partners Public -private economic development partnership encompassing King and Snohomish counties. Quarterly Mayor's Office Council Green Cities Partnership Forterra works in partnership with local municipalities to develop achievable goals, shared visions, long-term plans, and community- based stewardship programs to care for the valuable forests and natural areas in our urban environments. Monthly Parks & Recreation Green the Green Partnership Project Partnership with Forterra, King County Noxious Weeds, and other local jurisdictions to identify and fund weed control and revegetation efforts along the Green River DCD Green Tukwila Partnership Partnership with Forterra to develop 20-year plan for stewardship and conservation of Tukwila urban forests DCD GREI - Governing for Racial Equity and Inclusion Regional group of public agencies working on diversity, equity and inclusion Every Other Month Administrative Services Haz Waste Q1 City & Tribal Staff Meeting Regional coalition working to protect public health and the environment by serving as a clearinghouse for recycling and waste -related issues Quarterly DCD Highline Forum Focused on airport -related issues; Port of Seattle coordinates meetings Every Other Month Council HRCI (Human Resource Certification Institute) Provides credentialing for HR Professional who have mastered the HR body of knowledge and competencies. Quarterly Administrative Services Human Services Funding Consortium S, N, E King County cities cohesive 17 city funding application, quarterly bills Quarterly Administrative Services I-405/SR 167 Executive Advisory Group A WSDOT committee focusing on 1405/SR 167 transportation issues Quarterly Mayor's Office ICMA (International City/County Management Association) WCMA (Washington City/County Management Association) King County City Managers/City Administrators International City Manager/Administrator professional organization State affiliate of ICMA County Affiliate of WCMA Annual conferences; Local affiliate meets monthly Mayor's Office International Association of Property and Evidence (IAPE) Provides education in property and evidence handling and storage. Serves as a forum for evidence technicians to gain and share information Twice a year Police International Council of Shopping Centers Focused on issues regarding large retail properties Annual conferences; local affiliate meets quarterly Mayor's Office International Institute of Municipal Clerks (IIMC) To promote continuing education and certification through university and college based institutes to its members worldwide. Ongoing as needed Administrative Services International Public Management Association for Human Resources (IPMA — HR) This program is a non profit, educational organization to establish for fostering and developing sound policies and practices in public human resource management. Currently, Juan is the VP and developing the Washington State Chapter. Monthly to Quarterly Administrative Services 01 W/11/2023 423 Workplan - Regional Partnerships List Organization Purpose Frequency of Mtgs Dept Jewish Family Services of Seattle - Job Referral and CLEVER Program Partner with Economic Intergration Manager to helps refugees, immigrants and asylees to become economically, socially and civically integrated in South King County community. Collaborate employment workshops and job referral resources. Monthly Administrative Services Joint Tukwila/Burien/SeaTac Human Services Providers Coordination, networking of contracted providers Quarterly Administrative Services King County Cities Climate Collaboration (K4C) Collaborate to support projects and programs in areas such as green building, using and producing renewable energy, sustainability outreach and education, and alternative transportation Periodic Attendance DCD King County Economic and Revenue Forecasting Group Organized by Dave Reich, King County Economist, to share economic information among Puget Sound area cities Monthly Finance King County Emergency Managers Members coordinate planning efforts related to EM. Monthly Police King County Flood Control District Advisory Committee Advises and provides policy and budget recommendations to the District Flood Control Board Quarterly Mayor's Office King County Growth Management Planning Council Collaboration on framework policies to guide development of comprehensive plans Every Other Month Council King County Housing and Community Development Consortium Make funding recommendations on state, county federal funds Bi-Annually Administrative Services King County Joint Recommendations Committee Interjurisdictional body provides recommendations on funding/policy for KC partner cities Quarterly/as requested Council Administrative Services King County Park & Rec Directors Group A networking group of P&R Directors/Managers in K.C. that meet quarterly to discuss issues. Parks & Recreation King County Planning Directors A networking group that shares information on Countywide issues Monthly DCD King County Play Coalition A partnership dedicated to ensuring that all children in King County enjoy the proven health benefits of physical activity. Monthly Parks & Recreation King County Police Chiefs and Sheriffs Association Collaboration between all law enforcement agencies within King County. Exchange information and discuss policies as well as provide training. Monthly Police King County Regional Transit Committee Makes recommendations to King County Council on County - operated public transportation policies and plans King County Veterans, Seniors and Human Services Staff participates in a group that works to provide equitable services for seniors. Monthly Parks & Recreation King County Work Source - Veteran's Job Referral Program Partner with Work Source employment specialist to increase awareness and employment resources for military veterans, disable veterans, and military transitions. Attend Career Fair events and assist with job referrals as needed for South King County community. Quarterly Administrative Services Laserfiche and Cities Digital Ongoing training, upgrades, and solutions associated with the City's Electronic Content Management System (Laserfiche/Digital Records Center). Monthly to Quarterly Administrative Services 4/11/2023 2023 Workplan - Regional Partnerships List Organization Purpose Frequency of Mtgs Dept Legislative Youth Advisory Council (LYAC) The Legislative Youth Advisory Council (LYAC) is a nonpartisan youth -led committee empowered by state law to represent the official voice of Washington youth to the Legislature. Each year, a select group of 14-18 year old students from a diverse range of political, geographic, and socioeconomic backgrounds are appointed to the council by the Lt. Governor's Office. Parks & Recreation Metropolitan Water Pollution Abatement Advisory Committee (MWPAAC) MWPAAC is a consortium of local jurisdictions delivering wastewater to KCDNR Waste Treatment Division (WTD) for the treatment of raw sewage. Representatives meet month ly to cover issues relevant to the waste disposal contracts and other regional issues such as reclaimed water, Infiltration/Inflow, and regional conveyance. Regularly Public Works National League of Cities Represent cities at the national level Annual conferences; Various committees Mayor's Office Council National Public Employers Labor Relations Association (NPELRA) National organization with goals and objectives similar to the local association. Quarterly Administrative Services National Recreation and Parks Association (NRPA) National association of parks and recreation professionals and advocates dedicated to advancement of public parks, recreation and conservation. Parks & Recreation NTIA National Telecommunications and Information Administration NTIA is the Executive Branch agency that is principally responsible for advising the President on telecommunications and information policy issues Ongoing as needed Administrative Services Professional Golf Association (PGA) of America PGA of America is the world's largest sports organization, comprised of 27,000 men and women golf Professionals who are the recognized experts in teaching and growing the game. Parks & Recreation Puget Sound Partnership Accelerating science -based effort to protect and restore Puget Sound Quarterly Council DCD Puget Sound Regional Council (PSRC) Partnership of cities, counties, ports, federal, state and regional transportation agencies, railroads and trucking interests, intent on solving freight mobility problems with coordinated solutions. Grant program that supports transportation projects in smaller towns and cities in rural areas of the region. The KCPEC reviews local agency prioritized projects and recommends the top competing projects to the King County members of the PSRC's Transportation Policy Board (TPB) for review and approval. Mayor Ekberg serves on the Executive Board. Monthly Board Meetings; various subcommittee schedules Mayor's Office Council Rave Foundation The RAVE Foundation is the community based Foundation that represents the Seattle Sounders. (From website) RAVE Foundation envisions a region abundant with opportunities for free play, where we all work together to use soccer as a vehicle to foster wellness, inspire learning, and strengthen connections to community. Regularly Parks & Recreation Cal /11/2023 423 Workplan - Regional Partnerships List Co Organization Purpose Frequency of Mtgs Dept Refugee Forum Education, networking on refugee issues Monthly Administrative Services Regional Affordable Housing Task Force Advise on housing affordability issues DCD Regional Animal Services of King County (RASKC) To improve pet licensing and other marketing efforts. Monthly to Quarterly Administrative Services Regional Housing Repair Group Education, networking Annually Administrative Services SCL Rate Review Panel Provide input to SCL's six year strategic plan. Annually Public Works SCORE Jail Executive Board Finance Committee CIO Forum A regionally owned jail in of which Tukwila is an owner City. The Mayor serves on the Administrative Board. Finance Director serves on Finance Committee. TIS Deputy Director serves on the CIO Forum. Monthly Mayor's Office Finance SeaTac Airport Stakeholder Advisory Roundtable (StART) Focused on airport -related issues Monthly Mayor's Office Council Seattle City Light Habitat Enhancement Creston-Duwamish Stakeholders Committee Study by SCL to test different vegetation management methods on sites in Tukwila and Seattle under the power corridor; data will be collected over the next several years with plan to implement findings throughout SCL corridors DCD Seattle Southside Chamber of Commerce Local chamber of commerce As needed Mayor's Office Council Seattle Southside Regional Tourism Agency Focused on increased overnight stays at SeaTac, Tukwila, and Des Moines Monthly Mayor's Office Society for Human Resource Management (SHRM) A national organization that provides resources for HR Professionals nationwide. Quarterly Administrative Services Sound Cities Association (SCA) SCA Public Issues Committee (PIC) Represent King County cities in regional issues Recommend policy positions and regional appointments to the SCA Board. Councilmember Quinn currently serves on the the Board. Monthly PIC meetings; Monthly Board meetings; Mayor's Office Council Sound Transit Build and manage high capacity transit in the Puget Sound region As needed Mayor's Office Administrative Services Soundside Alliance for Economic Development Broad economic development focus in the south King County region Monthly Mayor's Office Council South King Council of Human Services Education, advocacy, networking Annually Administrative Services South King County Area Transportation Board Area elected receive information on South KC transportation meetings DCD Council South King County Cultural Association SoCo provides advocacy, collaborative marketing, networking opportunities and professional development for our members. Bi-Monthly Meetings Parks & Recreation South King County Human Services Planners (regional) Coordination of services, joint planning and delivery Monthly Administrative Services South King County Joint Planners and Developers Collaborative group of planners and developers to talk about housing isses in South King County — Quarterly DCD South King County planners monthly meeting (SoKiHo) Regional group to discuss the unique plannng issues of South King County Monthly DCD South King County Senior Center Directors A networking group that discusses issues affecting seniors living in South K.C. Monthly Parks & Recreation South King Housing and Homelessness Partners Work collaboratively with other South King County jurisdictions to address affordable housing and homelessness. Monthly Council 4/11/2023 2023 Workplan - Regional Partnerships List Organization Purpose Frequency of Mtgs Dept Technical Advisory Committee Provide direction on Metro's Long Range Transportation Plan DCD Tukwila King County Work Source - CLEVER Program Opportunity to establish a list of employment and training programs to increase awareness, resources, and workforce services in the South King County community. Partner with Work Source employment specialist to help higher skilled refugees find jobs that fit their skills and training through Washington's CLEVER (Career Ladders for Educated and Vocationally Experienced Refugees) program. This program is to develop a career path plan for their short and long term goals in order to get back into their chosen career. Monthly Administrative Services Tukwila School District Continuing Technical Education Board Ensure CTE programs allign to student and industry needs. Monthly Administrative Services Tukwila School District Providers Meeting Collaboration and coordination on services to kids and families Every Other Month Administrative Services United States Conference of Mayors The United States Conference of Mayors is the official non- partisan organization of cities represented by the elected Mayor. Mayors contribute to the development of national urban policy by serving on one or more of the conference's standing committees. Conference policies and programs are developed and guided by an Executive Committee and Advisory Board, as well as the standing committees and task forces which are formed to meet changing needs. Annual Meeting & Annual Conference Mayor's Office Urban Forestry Forum County group to discuss the shared vision for forest cover and forest health, and associated implement strategies. Quarterly DCD Urban Land Institute Nonprofit research and education organization that facilitates information and experience on land use practices and policy Annual conferences Mayor's Office US Bank Procurement Group Stay apprised of new policies, practices; share information Annual Finance Utility Finance Officers (UFO) Enhance knowledge, exchange information with utility districts and other utility providers Quarterly Finance Valley Cities Technology Group Department Directors meet to discuss common issues, network and share data. Line staff are invited for specific topics Administrative Services Valley Civil Disturbance Unit Valley Agencies (Kent, Renton, Tukwila, Auburn, Federal Way, and Port of Seattle) each have a team of 15-20 personnel of all ranks. The teams deploy and train together to handle large scale disturbances, crowd, and riot control. Twice a year Police Valley Communications Valley Communications Operations Board Valley Communications Finance Committee Valley Communications Advisory Committee for Technology (ACT) Regional 911 center for South King County. Mayor serves as the Chair of the Administrative Board. Police serves on the Operations Board that creates policy and provides operations oversight. Finance Director serves on the Finance Committee that oversees financial policies and operations. Administrative Services serves on the Committee for Technology that provides oversight and coordination on technology issues. Monthly Mayor's Office Police Finance Cal CR11/2023 $J23 Workplan - Regional Partnerships List Organization Purpose Frequency of Mtgs Dept Valley Investigations Team Valley Agencies each have a team of 3-4 investigations personnel of all ranks. The teams deploy and train together to handle large scale investigations and officer involved shootings in those jurisdictions Monthly Police Valley SWAT Valley Agencies each assign seven team members. The team is responsible for conducting operations that are outside the normal capabilities of patrol such as hostage rescue or high -risk arrest warrants Quarterly Police Vulnerable Populations Task Force (Public Health) Address needs of vulnerable pops related to emergency management Administrative Services WA Association of Public Records Officers (WAPRO) Provides education in support of the Public Records Act and a forum for public records officers and those involved in responding to public records requests Monthly Police WA Association of Telecommunications Officers and Advisors Share the latest developments in wired and wireless telecommunications, FCC activities, federal and state telecommunication policy issues, managing cable/telecommunication franchises, enhancing PEG production techniques, effective PEG channel management, new technology demonstrations and more. Suggested attendees include your cable and telecommunication franchise managers, right-of-way managers, television producers, content creators, communications managers, municipal attorneys, city managers and PEG access coordinators. Anually / As Needed Administrative Services WACE — Washington Association of Code Enforcement Statewide group providing annual education/training and networking opportunities Spring and Fall conferences DCD Washington Association of Sheriffs and Police Chiefs (WASPC) Membership for all police chiefs and sheriffs. Provides training and support for all law enforcement agencies throughout Washington. Yearly Police Washington Bond Issuers Enhance knowledge of changes in municipal bond rules and trends As needed Finance Washington Economic Development Association (WEDA) Information sharing and advocacy on economic development Bi-weekly (during covid) Mayor's Office Washington Festivals & Events Association (WFEA) Organization for people working in the festivals and events industry aimed at providing professional education, and leadership development opportunities. Parks & Recreation Washington Municipal Clerks Association (WMCA) Promoting professional and educational standards for Municipal Clerks in the State of Washington and providing improved local governmental services. Ongoing as needed Administrative Services Washington Public Employers Labor Relations Association (WAPELRA) To promote the profession of HR Management and labor relations in local government through education, mutual support, professional recognition and legislative advocacy. Quarterly Administrative Services Washington Recreation and Parks Association (WRPA) State association of parks and recreation professionals that promotes excellence through advocacy, education, networking, and training. Several staff involved in sub - committees that meet monthly Parks & Recreation 4/11/2023 2023 Workplan - Regional Partnerships List Organization Purpose Frequency of Mtgs Dept Washington State Association of Permit Technicians Statewide group providing education/training and networking opportunities DCD Washington State Association of Senior Centers Organization aided at enhancing, educating and supporting professionals working with the aging population. Parks & Recreation Washington State Planning Directors Advise on statewide policy issues DCD Washington State Recycling Coordinators Recycling coordinators from western Washington cities and counties share information and set priories for funding and programs DCD Washington Treasurer's Association (WTA) Enhance knowledge of treasury functions; statewide networking Annual Finance Water Resource Inventory Area 9 Forum and WRIA 9 ITC Implementation Technical Committee Working groups that provide guidance, technical information, and planning for the WRIA 9 Habitat Plan DCD WSDOT Transportation Professionals Forum Washington Transportation Professionals Forum is a group of local agency traffic, transportation, and PW engineers, technicians, directors, managers, supervisors, planners, mayors, clerks, council members, etc. Members share information and discuss ideas about traffic -and transportation -related issues. Public Works Zone 3 Emergency Managers Members coordinate planning efforts related to EM. Quarterly Police —t/11/2023 62 UPCOMING MEETINGS AND EVENTS OCTOBER 2023 City Council meetings and Council Committee meetings will be conducted in a hybrid model, with in -person and virtual attendance available. OCT 16 MON OCT 17 TUE OCT 18 WED OCT 19 THU OCT 20 FRI OCT 21 SAT ➢ Planning and Community.t. Development Meeting 5:30 PM City Hall - Hazelnut Room Hybrid Meeting ➢Transportation and Infrastructure Services Committee 5:30 PM d 6300 Building - 2" Floor Duwamish Conference Room Hybrid Meeting ➢City Council Regular Meeting 7:00 PM City Hall Council Chambers Hybrid Meeting FINANCE CLASS SERIES FOR SENIORS Register for the following FREE classes. 10/17 Prevent Identity Theft 11/14 Choosing a Financial Caregiver 12/12 Choosing an Executor 1:00 PM - 2:00 PM Tukwila Community Center 12424 42" Ave S Click here to register. 9 ➢ Civil Service Commission 5:00 PM Hybrid Meeting t PUBLIC MEETING The City is reviewing a project to rezone 2 parcels at 13536 52nd Avenue South to Commercial Light Industrial. Comments on this project are requested by 5:00 PM Thursday, October 26. 4:00 PM - 6:00 PM Tukwila CommunityCenter 12424 42"" Ave S Click here for information. SOUTHSIDE'' CHAMBER OF COMMERCE ONLINE PUBLIC SAFETY ROUNDTABLE MEETING Join Seattle Southside Chamber to hear from Police and Fire Chiefs or their representatives from Tukwila and other southside cities. 7:00 PM - 8:30 PM Click here to register. GREEN TUKWILA PARTSIP "`" " DUWAMISH HILL PRESERVE WORK PARTY Join Forest Stewards on a day of planting. 10:00 AM -1:00 PM Duwamish Hill Preserve 3800 S 115"' St Click here to register. PUGET ,Q0 ` SOUND FIRE SCOUTS AT FIRE STATION 74 Open house features emscout activities artq requirements. badge requirements. 10:00 AM - 2:00 PM PSF Station 74 To register, call 253-856-4482 or email PSF staff here. Click here for information. R or CLASSICS CONCERT Oct 21 7:30 PM Oct 22 3:00 PM Foster High Performing Arts Center 4242 S 144'" St Click here to register. Tukwila Village Farmers Market American �/ Red Cross Come buy fresh produce grown by refugees and immigrants in our community. 3:00 PM - 6:00 PM Tukwila Village Plaza 14350 Tukwila Intl Blvd FREE SMOKE ALARMS AND INSTALLATION Service provided to those who cannot afford to purchase smoke alarms or are physically unable to install a smoke alarm. For more information or request FREE smoke alarms, call 1-833-918-1531. Click here for information. SPICE BRIDGE ART NIGHT Free event features guest poets Tshishiku Henry & Sah Pham, honored youth poets and an open mic. Free $5 coupon for Spice Bridge food.. 6:00 PM Tukwila Village 14200 Tukwila International Blvd OCT 23 MON OCT 24 TUE OCT 25 WED OCT 26 THU OCT 27 FRI OCT 28 SAT ➢ Community Services and Safety Committee 5:30 PM City Hall - Hazelnut RoomPARTNERSHIP Hybrid Meeting ➢ Finance and Governance Committee 5:30 PM 6300 BuildingSuite 100 Foster Conference Room Hybrid Meeting ➢ City Council Committee of the Whole Meeting 7:00 PM City Hall Council Chambers Hybrid Meeting Special Meeting to follow Committee of the Whole Meeting. ➢Arts Commission 6:00 PM Hybrid Meeting FALL CARNIVAL FREE entry with music, food and lots of fun! Bring your friends, dress up in your best costume and join us for a night of carnival games, activities and good time! Fun for all ages! 6:00 PM - 8:00 PM Tukwila Community Center 12424 42"" Ave S ➢Plannin Commission g 6:30 PM Hybrid Meeting Give Blood = Save 3 Lives �:° DONATE BLOOD AND ENTER TO WIN A LAS VEGAS TRIP TO SEE CARRIE UNDERWOOD SHOW! It takes 1,000 donors a day to sustain a blood supply for patients in our community. Click here to schedule an appointment. Or call 1-800-398-7888. GREEN i TUKWIA PLANTING AT CRYSTAL SPRINGS PARK Join Forest Stewards on a day of planting. 10:00 AM — 1:00 PM Crystal Springs Park 15832 51"t Ave S Click here to register. Tukwila Village Farmers Market Come buy fresh produce grown by refugees and immigrants in our community. 3:00 PM - 6:00 PM Final Day Tukwila Village Plaza 14350 Tukwila Intl Blvd CITY HALL & 6300 BUILDINGS ARE OPEN TO THE PUBLIC MONDAYS, WEDNESDAYS & THURSDAYS 8:30 AM - 4:00 PM -‘LAwgms FREE CRIME PREVENTION SURVEY FOR BUSINESSES TO ENHANCE SECURITY o` Police Community Engagement Coordinator will visit your business to conduct a security assessment and recommend making your business more secure. Allow s=o up to 2 weeks for an appointment date confirmation. Click here to make an appointment. isoe, FREE TEEN OPEN GYM VOLLEYBALL MONDAYS 6:15 PM - 8:15 PM TUKWILA COMMUNITY CENTER Free open gym for middle and high school students. For more information, email Sports@tukwilawa.gov or call 206-768-2822. NOV 7 ELECTION VOTERS GUIDE VIDEO See video to know the candidates for the Mayor and Council positions in the upcoming Nov 7 Election. Click here for information. f`RDRIVE THRU PICK-UP 3118 S 140TH ST TUESDAYS, THURSDAYS AND SATURDAYS 10:00 AM - 2:00 PM VOLUNTEERS - In need of volunteers for food packaging or food distributions. To volunteer, click here to sign up. V- DONORS - Please donate at tukwilapantry.org/please-donate/. STILL WATERS SNACK PACK NEEDS YOUR DONATIONS AND VOLUNTEER HELP!0 SnackPack distributes food bags on Fridays to Tukwila students in need. Click here for the Snack Pack list.) VOLUNTEERS NEEDED ON WEDNESDAYS. Pack snacks every Wednesday at 9:30 AM. volunteer, email Stillwatersfamilyservices@gmail.com. To deliver food, click here to register with Tukwila School District. Please donate to feed our Tukwila kids. Click here to donate online or mail checks to Still Waters, PO Box 88984, Tukwila WA 98138. al. ti 5 aziTo LaCOMMUNITY SURVEY ON METRO ADA TRANSITION PLAN ENGAGEMENT OCT 15 DEADLINE King County Metro is working to make it easier for people with disabilities to use public transportation and would like to hear from you! Other languages are Kiogcoanty available. Click here for information. 63 64 Tentative Agenda Schedule MEETING 1— MEETING 2 — MEETING 3 — MEETING 4 — REGULAR C.O.W. REGULAR C.O.W. OCTOBER 2 OCTOBER 9 OCTOBER 16 OCTOBER 23 PRESENTATION See below link for the agenda packet See below link for the agenda packet See below link for the agenda packet Utility Rate Study 101. to view the agenda items: to view the agenda items: to view the agenda items: PUBLIC HEARING October 2, 2023 October 9, 2023 October 16, 2023 Miscellaneous Code Amendments: Regular Meeting Committee of the Whole Meeting Regular Meeting (1) Accessory Dwelling Units Ordinance. (2) Comprehensive Plan and Development Code Amendment Ordinance. (3) Housekeeping and Parking Standards Ordinance. SPECIAL ISSUES Miscellaneous Code Amendments: (1) Accessory Dwelling Units Ordinance. (2) Comprehensive Plan and Development Code Amendment Ordinance. (3) Housekeeping and Parking Standards Ordinance. - Ordinances updating the term end dates for Boards and Commissions. - 2"d Quarter Financial Report. - Update on School Safety. Special Meeting to follow Committee of the Whole meeting. CONSENT AGENDA - Authorize the Mayor to sign a contract for the 2024 Annual Overlay Program in the amount of $150,000.00. - Authorize the Mayor to sign a grant agreement with FEMA for the Landslide Analysis Grant, in the amount of $150,000.00. 65 66 Tentative Agenda Schedule MEETING 1 — MEETING 2 — MEETING 3 — MEETING 4 — REGULAR C.O.W. REGULAR C.O.W. NOVEMBER 6 NOVEMBER 13 NOVEMBER 20 NOVEMBER 27 CONSENT AGENDA - Updating Term end dates for Boards and Commissions: PUBLIC HEARING UNFINISHED BUSINESS SPECIAL ISSUES (1) An ordinance amending various ordinances as codified in Tukwila - Tax Levy Legislation: - Tax Levy Legislation: - Contract for Tukwila Municipal Code Title 2, "Administration and Personnel," to modify term end (1) An ordinance levying the (1) An ordinance levying Community Center dates. general taxes for the City the general taxes for Business Plan and (2) An ordinance amending Ordinance No. 2534 §4 and §6, as codified at commencing 1/1/2024. the City commencing Recreation Tukwila Municipal Code Sections 2.36.020 and 2.36.040, to modify term end (2) An ordinance increasing the 1/1/2024. Programming. dates and update meeting regulations in compliance with RCW 35.63.040. regular levy commencing (2) An ordinance - Community Health and - An ordinance designating Puget Sound Fire as the Fire Chief and Fire Marshal 1/1/2024. increasing the regular Wellness Center Project for the City of Tukwila. - Authorize the Mayor to sign an amendment to the Interlocal Agreement with - Budget Legislation: levy commencing update. Puget Sound Fire. (1) A resolution adopting the 1/1/2024. 2024-2029 Financial - Budget Legislation: PUBLIC HEARINGS — QUASI-JUDICIAL Planning Model and (1) An ordinance amending 2023 Proposed Site -Specific Rezones: Capital Improvement the 2023-2024 Biennial - George Long Property: Program. Budget. (1) A motion to read the ordinance by title only. (2) An ordinance amending (2) A resolution adopting (2) A motion to approve or deny an ordinance rezoning a portion of the the 2023-2024 Biennial the 2024-2029 Finance city -owned George Long property at 14000 Interurban Ave at the request of the City of Tukwila from Low Density Residential (LDR) to Budget. Planning Model and Capital Improvement Commercial/Light Industrial (CLI), to include the associated Comprehensive Plan and Zoning Map changes. SPECIAL ISSUES Program. - Property East of Terra Apartments: - Tax Levy Legislation: - An ordinance establishing (1) A motion to read the ordinance by title only. (1) An ordinance levying the Rental Housing Tenant (2) A motion to approve OR deny an ordinance moving the Medium Density Residential (MDR)/Low Density Residential (LDR) boundary to follow the proposed boundary line adjustment at 6250 South 153rd Street for the property East of Terra Apartments, to include the associated general taxes for the City commencing 1/1/2024. (2) An ordinance increasing the regular levy commencing Protections. Comprehensive Plan and Zoning Map changes, at the request of the 1/1/2024. applicant, Izabella Henry of Chadwick & Winters Land Surveying.- - Kovach: Budget Legislation: (1) A motion to read the ordinance by title only. (1) A resolution adopting the (2) A motion to approve or deny an ordinance rezoning property at 13536 2024-2029 Financial 52nd Ave S from Low Density Residential (LDR) to High Density Residential Planning Model and (HDR), to include the associated Comprehensive Plan and Zoning Map changes, at the request of the applicant, Andrew Kovach of Kovach Capital Improvement Program. Architects. - Schneider Homes: (2) An ordinance amending the 2023-2024 Biennial (1) A motion to read the ordinance by title only. Budget. (2) A motion to approve or deny an ordinance rezoning property at 6250 South 151st Street from Low Density Residential (LDR) to Medium Density - Economic Development Residential (MDR), to include the associated Comprehensive Plan and Strategy. Zoning Map changes, at the request of Hans Korve of DMP Incorporated on behalf of the applicant, Schneider Homes. - Foster Golf Links Business Plan. - An ordinance establishing UNFINISHED BUSINESS Rental Housing Tenant 2023 Proposed Site -Specific Rezones: Protections. - George Long Property: (1) A motion to read the ordinance by title only. (2) A motion to approve or deny an ordinance rezoning a portion of the city -owned George Long property at 14000 Interurban Ave at the request of the City of Tukwila from Low Density Residential (LDR) to Commercial/Light Industrial (CLI), to include the associated Comprehensive - A resolution fixing the time for a public hearing for vacation of right-of-way within the City of Tukwila dedicated for street purposes (35th Avenue South). Plan and Zoning Map changes. - Property East of Terra Apartments: (1) A motion to read the ordinance by title only. (2) A motion to approve OR deny an ordinance moving the Medium Density Residential (MDR)/Low Density Residential (LDR) boundary to follow the proposed boundary line adjustment at 6250 South 153rd Street for the property East of Terra Apartments, to include the associated Special Meeting to follow Committee of the Whole meeting. Comprehensive Plan and Zoning Map changes, at the request of the applicant, Izabella Henry of Chadwick & Winters Land Surveying. - Kovach: CONSENT AGENDA (1) A motion to read the ordinance by title only. (2) A motion to approve or deny an ordinance rezoning property at 13536 52nd Ave S from Low Density Residential (LDR) to High Density Residential (HDR), to include the associated Comprehensive Plan and Zoning Map changes, at the request of the applicant, Andrew Kovach of Kovach Architects. - A resolution fixing the time for a public hearing for vacation of right-of-way within the City of Tukwila dedicated for street purposes (35th Avenue South). - Schneider Homes: (1) A motion to read the ordinance by title only. - Authorize the Mayor to accept a NPDES grant from (2) A motion to approve or deny an ordinance rezoning property at 6250 South 151st Street from Low Density Residential (LDR) to Medium Density Washington State Department of Ecology in the amount of Residential (MDR), to include the associated Comprehensive Plan and Zoning Map changes, at the request of Hans Korve of DMP Incorporated on behalf of the applicant, Schneider Homes. $130,000.00. - Miscellaneous Zoning Code Amendments: (1) An ordinance amending Ordinance Nos. 1758 §1 (part), 1976 §5, 2098 §1, 2199 §4, and 2581 §1, §11, as codified at various sections of Tukwila Municipal Code (INC) Titles 17 and 18; repealing Ordinance No. 2581 §12 as codified at TMC Section 18.50.220, to update accessory dwelling unit regulations in alignment with State law and encourage housing production. (2) An ordinance amending various ordinances as codified in multiple sections of Tukwila Municipal Code (TMC) Chapters 18.80 and 18.84 as detailed herein; repealing Ordinance Nos. 1770 §53 and 2368 §65, as codified at TMC Section 18.80.015; establishing TMC Chapter 18.82, "amendments to development regulations"; to clarify the process for updating the annual comprehensive plan docket and development regulations. (3) An ordinance amending various ordinances as codified in Tukwila Municipal Code (TMC) Title 18, "Zoning," as delineated herein, to incorporate a variety of housekeeping code amendments and parking regulations related to: definitions (TMC Chapter 18.06), Nonconforming lots, structures and uses (TMC chapter 18.70), and permit application types and procedures (TMC chapter 18.104); amending Figure 18-7 and Table 18-6; establishing TMC Section 18.50.240. - Authorize the Mayor to accept the IGng County Parks Levy Grant in the amount of $280,000.00.