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Home My WebLink AboutReg 2023-10-16 Item 5D - Final Acceptance - Macadam Road South Water Upgrade with Laser Underground & Earthworks for $2,434,891.97COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayors review Council review 10/16/23 JR ITEM INFORMATION ITEM No. 5.D. STAFF SPONSOR: ADIB ALTALLAL ORIGINAL AGENDA DATE: 10/16/23 AGENDA ITEM TITLE Macadam Project Rd S Water Upgrade Project Completion and Acceptance CATEGORY ❑ Discussion Mtg Date Motion Date 10/16/23 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award AI tg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date 11 Mtg SPONSOR ❑Council ❑Mayor HR ❑DCD Finance ❑Fire TS P&R Police Pr ❑Court SPONSOR'S The Notice to Proceed for Contract No. 22-015 with Laser Underground & Earthworks, Inc SUMMARY was issued on February 22, 2022, for the Macadam Rd S Water Upgrade Project. Construction was physically completed on December 31, 2022. Council is being asked to formally accept this project as complete and authorize the release of the insurance, retainage, and performance bonds, subject to standard claim and lien release procedures for the Macadam Rd S Water Upgrade Project. REVIEWED BY r Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dcv. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. 10/02/23 COMMITTEE CHAIR: TOSH SHARP ❑ LTAC DATE: RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 10/16/23 Informational Memorandum dated 09/29/23 Project Vicinity Map Notice of Completion Before and After Photos Release Letters Minutes from Transportation and Infrastructure Committee Meeting of 10/02/23 6 City of Tukwila Allan Ekberg, Mayor Public Works Department - Had Ponnekanti, Director/CityEngineer INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure ServicesCommittee FROM: Hari Ponnekanti, Public Works Director/City Engineer BY: Adib Altallal, Utilities Engineer CC: Mayor Allan Ekberg DATE: September 29, 2023 SUBJECT: Macadam Rd S Water Upgrade Project- Project No. 90440105, Contract No. 22-015 Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of insurance, retainage, and performance bond. BACKGROUND The Notice to Proceed for Contract No. 22-015 with Laser Underground & Earthworks, Inc was issued on February 22, 2022, for the Macadam Rd S Water Upgrade Project. The project included nearly a mile of 12" water main installation and complete street paving. Several hydrants, valves, and meter boxes were also replaced. More than 1,000 feet of sidewalk was installed as well. ANALYSIS Construction was physically completed on December 31, 2022, after the completion of a punch list. The budget for the Macadam Rd S Water Upgrade Project was $1,984,474.81 prior to contingency. A 10% contingency was applied to the bid amount, bringing that total authorized for construction to $2,182,922.30. One Change Order was performed under the contract to extend the paving limits along Macadam from 152nd to Southcenter Blvd instead. Construction Contract Amount $1,984,474.81 Contingency (10%) $198,447.49 Additions/Change Order 1 $300,000.00 Under -runs ($48,030.33) Total Amount to be Paid $ 2,434,891.97 RECOMMENDATION Council is being asked to formally accept this project as complete and authorize the release of the insurance, retainage, and performance bonds, subject to standard claim and lien release procedures for the Macadam Rd S Water Upgrade Project construction contract with Laser Underground & Earthworks, Inc in the final amount of $2,434,891.97 and consider this item on the Consent at the October 16, 2023 Regular Meeting. Attachments: Project Vicinity Map Before and After Photos Release Letters 7 8 I S 140 S S 146 ST 154 ST S 142 ST S 144 ST S 150 ST PROJECT LOCATION S 140 ST S 154 ST 5 160 ST N nJ S S 144 ST S 164 ST Si139 ST S 140 ST w S 5 149 ST 150 ST 151 PL S 152 ST �S 161, ST `� a sr1O2 16 s Q S 166. ST S 5 149 T 151 ST S 151 S 153 5T STRANDER CORPORATE DRIVE N CORPORATE DRIVE S S1! PARKW, EV LACK [ QAKER Bll TRI Z MIN 9 10 Notice of Completion of Public Works Contract Department Use Only Assigned to Date Assigned Date 05/01/2023 Form Version Revision Reason Incorrect Subtotal Awarding Agency Information Company Name City of Tukwila UBI Number 179-000-208 Address City State Zip Code 6200 Southcenter Blvd Tukwila WA 98188 Contact Name Adib Altallal Phone Number 206.240.0633 Email Address Adib.Altallal@TukwilaWA.gov Prime Contractor Information Company Name Laser Underground & Earthworks, Inc. UBI Number 601-269-998 Address City State Zip Code 20417 87th Ave SE Snohomish WA 98296 Contact Name Shannon Tremper Phone Number 425.967.2925 Email Address Shannon@laserug.com I Project Information Project Name Macadam Rd S Watermain Upgrade & Sidew Contract Number 22-015 Affidavit ID Number 1182764 Jobsite Address City State Zip Code Macadam Rd (Southcenter to 144th) Tukwila WA 98188 Date Awarded 01/24/2022 Date Work Commenced 02/22/2022 Date Work Completed 12/31/2022 Date Work Accepted 12/31/2022 Is this a Federally Funded Transportation Project? • Yes ■ No If yes, attach the Contract Bond Statement Have Subcontractors been used? In Yes ■ No If yes, complete Addendum A • Contract/Payment Bond Waived? • Yes • No • Retainage Bond Waived? • Yes • No Detailed Description of Work Completed Construction of water mains, storm drains, sidewalk and road way reconstruction within the right-of-way of MacAdams Road, but not limited to , approx 4600 lineal feet of 6" to 12" watermain, hydrants, valves and services, approx 55 lineal feet of 12" storm drain, storm drain manholes and catch basins. DOR Tax Information Calculated Amount $1,_804,133.21. Additions (+) $456,_775.57 Reductions (-) $0.00 Liquidated Damages $0.00 Amount Disbursed $2,313,177.67 Amount Retained $121,714.30 Other $0.00 Sales Tax Rate 10.1 Total $2,434,891.97 Sub -Total $2,260,908.78. Sales Tax Amount $173,983.19 Total $2,434,891.97 Both totals must to be equal - If multiple sales tax rates, attach a list Apprentice Utilization Information Was apprentice utilization required? • Yes • No Engineer's Estimate: Utilization %: N/A If utilization did not meet or exceed 15%, was a Good Faith Estimate approved? © Yes ■ No Comments Sales tax only applied to Schedule A. The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. No payment shall be made from the retained funds until receipt of all release certificates and affidavits. Complete and submit for by email to all three agencies below Washington State Department of `Labor & Industries Contract Release (855) 545-8163, option # 4 ContractRelease@LNI.WA.GOV F215-038-000 Notice of Completion of Public Works Contract 05-2020 Department of Revenue CPublic Works Section (380} 704-5850 PWC@dor.wa.gov t Employment Security Department Registration, Inquiry, Standards & mell Coordination Unit (360) 890-3499 publicworks©esd.wa.gov 11 Addendum A: Please List all Subcontractors and Sub -tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. Subcontractor's Name: UBI Number: (Required) Affidavit ID* American Surveying and Enviromental LLC 603226051 1175991 Corliss Resources Inc 602237779 1175747 ICON MATERIALS 601006854 1175473 LINESCAPE OF WASHINGTON LLC 602663114 1128121 PACIFIC NRTHWST/STRT SWPNG INC 604497269 1133763 PR SYSTEMS LLC 601303110 1129928 PRECISION CONCRETE CUT & DRILL 602418676 1180350 SOUND TREE CARE LLC 604626778 1138512 SPECIALIZED PAVEMENT MRKG LLC 602001003 1176594 WILSON CONCRETE CONST INC 602168956 1180952 Miles Sand & Gravel Company 171004760 1177581 SPEER TAPS INC 600491975 1119053 For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the Washington Relay Service by calling 711. I4Y,31 0020e Addendum (10/26/15) F215-038-000 05-2020 Before 144t'' St & Macadam Rd S Macadam Winter Garden Parking Southcenter Blvd & Macadam Rd S S 152nd St & Macadam Rd S 13 14 00000000e09 20000EE004EZ STATE OF WASHINGTON DEPARTMENT OF LABOR AND INDUSTRIES PO Box 44274 Olympia, Washington 98504-4274 April 24, 2023 TUKWILA, CITY OF 6300 S CENTER BLVD #101 TUKWILA WA 98188 MAY 001I 2023 CP CERTIFICATE TO RELEASE L&I'S HOLD ON RETAINAGE The Washington State Department of Labor & Industries is granting approval to release our hold on the retained amount for TUKWILA MACADAM ROAD SOUTH WATERMAIN UPGRADE AND SIDEWALK IMPROVEMENTS, Contract 22-015, Affidavit 1182764 to the following contractor: LASER UNDRGRND & ERTHWRKS INC 587,436-00 601 269 998 We have determined that all workers' compensation premiums, increases, and penalties for this contractor have been paid in full or are readily collectible without recourse to the retained funds, per chapter 60.28 RCW. The contractor may still be liable for payment if we later determine they owe additional premiums related to this contract or other activities. Before final payment can be made to the contractor, you will also need to receive releases from the Departments of Revenue and Employment Security Department in addition to ensuring: • All liens against retainage have been satisfied • All Affidavit of WagesPaid forms have been filed Thank you, Elsa McDonnell Contract Release Specialist (360)902-6558 MCDP235@LNL WA.GOV cc: LASER UNDRGRND & ERTHWRKS INC 20417 87TH AVE SE SNOHOMISH WA 98296 Page 2 15 STATE OF WASHINGTON DEPARTMENT OF REVENUE CITY OF TUKWILA C/O ADIB ALTALLAL 6200 SOUTHCENTER BLVD TUKWILA WA 98188-2544 September 12, 2023 Letter ID: L0024222091 U B I : 601-269-998 Account ID: 601-269-998 Account Type: Excise Tax Audit ID: A114054 Audit Period: 01/01/22 - 01/31/23 We hereby certify that taxes, increases and penalties due or to become due from the contractor listed below under Chapter 180, Laws of 1935, as amended, with respect to the following publics works contract: LASER UNDERGROUND AND EARTHWORKS INC. Public Agency: TUKWILA, CITY OF Project Name: Tukwila MacAdam Road South Watermain Upgrade and Sidewalk Improvements Contract Number: 22-015 Description of Work: Construction of water mains, storm drains, sidewalk and road way reconstruction within the right-of-way of MacAdams Road, but not limited to , approx 4600 lineal feet of 6" to 12" watermain, hydrants, valves and services, approx 55 lineal feet of 12" storm drain, storm drain manholes and catch basins has been paid in full, or is in the Department's opinion readily collectible without recourse to the state's lien on the retained percentage. This certificate is issued pursuant to the provision of Chapter 60.28 Revised Code of Washington for the sole purpose of informing the state, county, or municipal officer charged with the duty of disbursing or authorizing the payment of public funds to said contractor that the Department of Revenue hereby releases the state's lien on the retained percentage provided by this Chapter for excise taxes due from said contractor. This certificate does not release said contractor from liability for additional tax that may be later determined to be due with respect to the above -mentioned contract or other activities. Dated September 12, 2023 at Olympia, Washington, State of Washington Department of Revenue rdzbbil.. Vo_n r� Certifying Officer Public Works Audit Unit 6500 Linderson Way SW Tumwater, WA 98501 ggL0050 dor.wa.gov Phone (360) 704-5650 Fax (360) 704-5647 16 Employment Security Department WASHINGTON STATE February 21, 2023 ESD# 000704790004 UBI# 601269998000 LASER UNDRGRND & ERTHWRKS INC 20417 87TH AVE SE SNOHOMISH,WA-98296 TUKWILA, CITY OF Employment Security Department hereby certifies those contributions, penalties and interest due from the above named contractor under the Employment Security Act have been paid in full or provided for with respect to the following public works contract: Description Tukwila MacAdam Road South Watermain Upgrade and Sidewalk Improvements Contract number 22-015 The Employment Security Department hereby certifies that it has no claim pursuant to RCW 50.24.130 against the public body named above for tax attributable to service performed for said public body by the above named contractor on the above described contract. The Employment Security Department releases its lien on the retained percentage which is provided by RCW 60.28.040 for contributions, penalties and interest due from said contractor. This certificate does not release said contractor from liability for additional contributions, penalties and interest which may be later determined to be due with respect to the above mentioned contract. If we may be of further assistance, please call (360) 890-3499 or email publicworks@esd.wa.gov EMPLOYMENT SECURITY DEPARTMENT 17 18 City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes October 2, 2023 5:30 p.m. - Hybrid Meeting; Duwamish Conference Room & MS Teams Councilmembers Present: Tosh Sharp, Chair; Kate Kruller, Mohamed Abdi Staff Present: Hari Ponnekanti, Colleen Minion, Catrien de Boer, Laurel Humphrey, Adib Altallal, Seong Kim, Griffin Lerner I. PRESENTATIONS II. BUSINESS AGENDA A. Project Completion: Macadam Road South Water Upgrade Project Staff is seeking Council approval of project completion and release of retainage in the amount of $2,434,891.97. Committee Recommendation Unanimous approval. Forward to October 16, 2023 Regular Consent Agenda. B. Resolution: Public Works Fee Schedule Staff is seeking Council approval of a resolution to update the City Sewer Rates and King County Sewage Treatment Rates for 2024. Councilmembers discussed the importance of communicating rate changes to customers. Committee Recommendation Unanimous approval. Forward to October 9, 2023 Special Consent Agenda. C. Grant Application: Waste Reduction and Recycling Education. Staff is seeking Committee approval to apply to the Department of Ecology for $50,000 to fund food waste reduction education and outreach and an organics contamination reduction program. Committee Recommendation Unanimous approval. D. Grant Application: Staff is seeking Committee approval to apply to the Department of Ecology for $1,643.365 to fund the final design and construction of water quality treatment solutions for two stormwater outfall sites. Committee Recommendation Unanimous approval. The meeting adjourned at 6:12 p.m. TS Committee Chair Approval Minutes by LH 19