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HomeMy WebLinkAboutReg 2023-11-06 Item 4C - Ordinances - Term End Dates for Boards and CommissionsCOUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 10/23/23 CT 11/6/23 CT ITEM INFORMATION ITEM No. 4.C. STAFF SPONSOR: DAVID CLINE ORIGINAL AGENDA DATE: 10/23/23 AGENDA ITEM TITLE Amending the TMC to revise term end dates for Board and Commission positions and to update the meeting regulations of the Planning Commission in compliance with RCW 35.63.040 CATEGORY 11 Discussion 10/23/23 a Motion Date 11/6/23 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg Date Mtg SPONSOR ❑ Council ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PI7 0 Mayor SPONSOR'S Amending the TMC to revise term end dates for Board and Commission positions from SUMMARY December 31 to March 31 and to update the meeting regulations of the Planning Commission to hold at least one regular meeting in each month for not less than nine months in each year rather than one regular meeting per quarter in compliance with RCW 35.63.040. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ LTAC ❑ Arts Comm. DATE: 10/9/23 /1 Finance & Governance ❑ Planning & Community Dev. ❑ Planning Comm. CHAIR: KRULLER ❑ Parks Comm. COMMITTEE RECOMMENDATIONS: SPONsoR/ADMIN. COMMITTEE Mayor's Office Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $" $- $" Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/23/23 Forward to next Regular Meeting Consent Agenda 11/6/23 MTG. DATE ATTACHMENTS 10/23/23 Informational Memorandum dated 10/2/23 Ordinance Amending Term Dates for Boards & Commissions (revised after Committee) Ordinance Amending Term Dates & Meeting Regulations for Planning Commission Minutes from the F&G Committee meeting of 10/9/23 (distributed separately) 11/6/23 Ordinance Amending Term Dates for Boards & Commissions Ordinance Amending Term Dates & Meeting Regulations for Planning Commission 1 2 City of Tukwila Washington Ordinance No. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING VARIOUS ORDINANCES AS CODIFIED IN TUKWILA MUNICIPAL CODE (TMC) TITLE 2, "ADMINISTRATION AND PERSONNEL," TO MODIFY TERM END DATES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the current term of appointment for board and commission members expires on December 31 of the year as set forth in the Tukwila Municipal Code (TMC); and WHEREAS, the City of Tukwila desires to modify the term end dates from December 31, to March 31, to avoid newly elected officials having to confirm appointment recommendations of board and commission members that were made prior to commencing their term of service; and WHEREAS, this change in term end dates will provide the advantage of moving the appointment process to the beginning of a year, when agendas are traditionally comprised of fewer business items, allowing for more efficient and orderly governmental processes; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. TMC Section 2.29.020 Amended. Ordinance No. 2530 §5, as codified at TMC Section 2.29.020, "Membership," subparagraphs C and D, is hereby amended to read as follows: 2.29.020 Membership C. Appointment Process. Community members that meet the requirements stated in TMC Section 2.29.020.A shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Commission Staff Liaison for review. The Mayor recommends appointments of applicants to the City Council and all appointments are confirmed by the City Council. CC:\Legislative Development\Board & Commission Term End Date 10-26-23 C. Thompson Review by A. Youn Page 1 of 5 3 D. Term of Appointment. The term of appointment for the members of the Equity and Social Justice Commission shall be two years provided, however, that in order for the fewest terms to expire in any one year all current terms of existing appointed Commission members shall expire on March 31 of the year set forth below for each respective position number: Term for Positions 1, 2, 3, 7 and 8 shall expire March 31, 2024 Term for Positions 4, 5, 6 and 9 shall expire March 31, 2025 After the expiration of the current terms for the existing Commission positions listed above, each term thereafter shall be for a period of two years. Section 2. TMC Section 2.30.020 Amended. Ordinance No. 2527 §4, as codified at TMC Section 2.30.020, "Membership," subparagraphs C and D, is hereby amended to read as follows: 2.30.020 Membership C. Appointment Process. Community members that meet the requirements stated in TMC Section 2.30.020.A shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Commission Staff Liaison for review. The Mayor recommends appointment of applicants to the City Council and all appointments are confirmed by the City Council. D. Term of Appointment. The term of appointment for the members of the Tukwila Arts Commission shall be four years provided, however, that in order for the fewest terms to expire in any one year all current terms of existing appointed Commission members shall expire on -March 31 of the year set forth below for each respective position number: Term for Positions 1 and 2 shall expire -March 31, 2027 Term for Positions 3, 4 and 5 shall expire March 31, 2025 Term for Positions 6 and 7 shall expire March 31, 2026 After the expiration of the current terms for the existing Commission members listed above, each term thereafter shall be for a period of four years. Section 3. TMC Section 2.32.020 Amended. Ordinance No. 2533 §4, as codified at TMC Section 2.32.020, "Membership," subparagraphs C and D, is hereby amended to read as follows: 2.32.020 Membership C. Appointment Process. Community members that meet the requirements stated in TMC Section 2.32.020.A shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Commission Staff Liaison to contact the applicant. The Mayor recommends appointment of applicants to the City Council and all appointments are confirmed by the City Council. CC:\Legislative Development\Board & Commission Term End Date 10-26-23 C. Thompson Review by A. Youn Page 2 of 5 4 D. Term of Appointment. The term of appointment for the members of the Tukwila Park Commission shall be three years provided, however, that in order for the fewest terms to expire in any one year all current terms of existing appointed Commission members shall expire on March 31 of the year set forth below for each respective position number: Term for Positions 1 and 6 shall expire March 31, 2026 Term for Positions 2, 4 and 7 shall expire March 31, 2025 Term for Positions 3 and 5 shall expire March 31, 2024 After the expiration of the current terms for the existing Commission members listed above, each term thereafter shall be for a period of three years. Section 4. TMC Section 2.33.020 Amended. Ordinance No. 2532 §4, as codified at TMC Section 2.33.020, "Membership," subparagraphs C and D, is hereby amended to read as follows: 2.33.020 Membership C. Appointment Process. Community members that meet the requirements stated in TMC Section 2.33.020.A shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Board Staff Liaison to contact the applicant. The Mayor recommends appointment of applicants to the City Council and all appointments are confirmed by the City Council. D. Term of Appointment. The term of appointment for the members of the Library Advisory Board shall be two years provided, however, that in order for the fewest terms to expire in any one year all current terms of existing appointed Board members shall expire on March 31 of the year set forth below for each respective position number: Term for Positions 1, 2, 4 and 6 shall expire March 31, 2025 Term for Positions 3, 5 and 7 shall expire March 31, 2024 After the expiration of the current terms for the existing Board members listed above, each term thereafter shall be for a period of two years. Section 5. TMC Section 2.34.020 Amended. Ordinance No. 2531 §4, as codified at TMC Section 2.34.020, "Membership," subparagraphs C and D, is hereby amended to read as follows: 2.34.020 Membership C. Appointment Process. Community members that meet the requirements stated in TMC Section 2.34.020.A shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Board Staff Liaison to contact the applicant. The Mayor recommends appointment of applicants to the City Council and all appointments are confirmed by the City Council. CC:\Legislative Development\Board & Commission Term End Date 10-26-23 C. Thompson Review by A. Youn Page 3 of 5 5 D. Term of Appointment. The term of appointment for the members of the Human Services Advisory Board shall be three years provided, however, that in order for the fewest terms to expire in any one year all current terms of existing appointed Board members shall expire on March 31 of the year set forth below for each respective position number: Term for Positions 5 and 6 shall expire March 31, 2024 Term for Positions 3 and 7 shall expire March 31, 2025 Term for Positions 1, 2 and 4 shall expire March 31, 2026 After the expiration of the current terms for the existing Board members listed above, each term thereafter shall be for a period of three years. Section 6. TMC Section 2.39.020 Amended. Ordinance No. 2529 §4, as codified at TMC Section 2.39.020, "Membership," subparagraphs C and D, is hereby amended to read as follows: 2.39.020 Membership C. Appointment Process. Community members that meet the requirements listed in TMC Section 2.39.020.A shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Board Staff Liaison to contact the applicant. The Mayor recommends appointment of applicants to the City Council and all appointments are confirmed by the City Council. D. Term of Appointment. The term of appointment for the members of COPCAB shall be four years provided, however, that in order for the fewest terms to expire in any one year all current terms of existing appointed members shall expire on March 31 of the year set forth below for each respective position number: Term for Positions 1, 4 and 7 shall expire March 31, 2026 Term for Positions 2, 5 and 8 shall expire March 31, 2027 Term for Positions 3 and 6 shall expire March 31, 2024 After the expiration of the current terms for the existing Board members listed above, each term thereafter shall be for a period of four years. Section 7. TMC Section 2.42.020 Amended. Ordinance No. 2691 §4, as codified at TMC Section 2.42.020, "Membership," subparagraphs C and D, is hereby amended to read as follows: 2.42.020 Membership C. Appointment Process. Community members that meet the requirements listed in TMC Section 2.42.020.A shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Commission Staff Liaison to contact the applicant. The Mayor appoints applicants to the Civil Service Commission. CC:\Legislative Development\Board & Commission Term End Date 10-26-23 C. Thompson Review by A. Youn Page 4 of 5 6 D. Term of Appointment. The term of appointment for the members of the Civil Service Commission shall be six years provided, however, that in order for the fewest terms to expire in any one year all current terms of existing appointed Commission members shall expire on March 31 of the year set forth below for each respective position number: Term for Position 1 shall expire March 31, 2028 Term for Position 2 shall expire March 31, 2024 Term for Position 3 shall expire March 31, 2026 After the expiration of the current terms for the existing Commission members listed above, each term thereafter shall be for a period of six years. Section 8. Corrections by City Clerk or Code Reviser Authorized. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 9. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 10. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2023. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Allan Ekberg, Mayor APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: Office of the City Attorney CC:\Legislative Development\Board & Commission Term End Date 10-26-23 C. Thompson Review by A. Youn Page 5 of 5 7 8 City of Tukwila Washington Ordinance No. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING ORDINANCE NO. 2534 §4 AND §6, AS CODIFIED AT TUKWILA MUNICIPAL CODE (TMC) SECTIONS 2.36.020 AND 2.36.040, TO MODIFY TERM END DATES AND UPDATE MEETING REGULATIONS IN COMPLIANCE WITH RCW 35.63.040; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the current term of appointment for Planning Commission members expires on December 31 of the year as set forth in the Tukwila Municipal Code (TMC); and WHEREAS, the City of Tukwila desires to update the Tukwila Municipal Code to modify the term end dates from December 31, to March 31, to avoid newly elected officials having to confirm appointment recommendations of Planning Commission members that were made prior to commencing their term of service; and WHEREAS, in compliance with RCW 35.63.040, the City desires to update the number of Planning Commission meetings held each year; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. TMC Section 2.36.020 Amended. Ordinance No. 2534 §4, as codified at TMC Section 2.36.020, "Membership," subparagraphs C and D, is hereby amended to read as follows: 2.36.020 Membership C. Appointment Process. Community members that meet the requirements stated in TMC Section 2.36.020.A shall submit a completed Boards and Commissions Application to the Mayor's Office. The Mayor's Office will forward the application to the Commission Staff Liaison for review. The Mayor recommends appointment of applicants to the City Council and all appointments are confirmed by the City Council. CC:\Legislative Development\Planning Commission Term End Date 10-26-23 C. Thompson Review by A. Youn Page 1 of 3 9 D. Term of Appointment. 1. The term of appointment for the members of the Planning Commission shall be four years provided, however, that in order for the fewest terms to expire in any one year all current terms of existing appointed Commission members shall expire on March 31 of the year set forth below for each respective position number: Term for Positions 1, 2, and 5 shall expire March 31, 2027 Term for Positions 3, 4, 6 and 7 shall expire March 31, 2024 2. After the expiration of the current terms for the existing Commission members listed above, each term thereafter shall be for a period of four years. 3. Members who become non-residents during their term of office shall remain on the Commission no more than 90 days unless granted a special project extension by the Mayor and City Council. If the member who represents the business community is no longer employed within the City, or his or her business relocates out of the City, that member shall remain on the Commission no more than 90 days unless granted a special project extension by the Mayor and City Council. Section 2. TMC Section 2.36.040 Amended. Ordinance No. 2534 §6, as codified at TMC Section 2.36.040, "Meetings," subparagraph A, is hereby amended to read as follows: 2.36.040 Meetings A. Conduct. The Commission shall hold at least one regular meeting in each month for not less than nine months in each year per RCW 35.63.040. Commission meetings shall be conducted in public session and noticed in accordance with the Open Public Meetings Act (OPMA). Section 3. Corrections by City Clerk or Code Reviser Authorized. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 4. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 5. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. CC:\Legislative Development\Planning Commission Term End Date 10-26-23 C. Thompson Review by A. Youn Page 2 of 3 10 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2023. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: City Attorney Allan Ekberg, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: CC:\Legislative Development\Planning Commission Term End Date 10-26-23 C. Thompson Review by A. Youn Page 3 of 3 11