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HomeMy WebLinkAboutTIS 2023-12-04 Item 1C - Bid Award - Green River Trail Connector with Active ConstructionCity of Tukwila Allan Ekberg, Mayor Public Works Department - Harr Ponnekanti, Director/City Engineer INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Hari Ponnekanti, Public Works Director/City Engineer BY: Cyndy Knighton, Senior Program Manager CC: Mayor Ekberg DATE: December 1, 2023 SUBJECT: Green River Trail Connector Project No. 91810403 Contract Award to Active Construction, Inc. ISSUE Award the Green River Trail Connector construction contract Active Construction Inc., as the low responsive bidder. BACKGROUND A call for bids was advertised on November 7, 2023, and November 14, 2023, for the Green River Trail Connector project. One addendum was issued correcting minor issues in the bid documents. Bids were due by 9:30 a.m. on November 28, 2023, and were publicly opened at 10:00 a.m. on the same day. seven bids were received. The apparent low bid was received from Active Construction Inc. ANALYSIS The construction bids were reviewed, and only a few minor irregularities were found in all the bids. There were no errors in the low bid. One error was found in the Engineer's Estimate due to an incorrect quantity for one item. A minor error was found in the third low bid and a more significant error was found in the high bid. Active Construction Inc. has successfully worked for Tukwila on past projects with similar size and scope. The contractor does not have any exceptions or has been debarred from working on state or federally funded projects. FINANCIAL IMPACT The bid from Active Construction Inc. came in under the Engineer's Estimate and is within the available funding for the project. Active Construction Inc. Bid Contingency (15%) Construction Total Amount Construction Budget $1,020,020 $153,000 $1,173,020 $1,297,000.00 RECOMMENDATION Consider awarding the bid to Active Construction Inc., in the amount of $1,020,020, on the Consent Agenda at the December 11, 2023 Special Meeting. ATTACHMENTS • CIP Sheet • Certified Bid Tabulation • Map 65 CITY OF TUKWILA CAPITAL PROJECT SUMMARY COMMENT: 2023 to 2028 PROJECT: Green River Trail Improvements Project No. 91810403 Construct a widened trail section between the west landing of the Southcenter Pedestrian Bridge and the DESCRIPTION: shared use path on Christensen Road. Includes illumination, CCTV, and provides the fiber connection to the Pedestrian Bridge for operation of CCTV and communication to the light controllers and ped/bike counter. JUSTIFICATION: Wider trail section is needed to accommodate the intermingling of trail and bridge users by providing a wider trail and improved safety features. STATUS: Designed and permitted as part of the TUC Pedestrian/Bicycle Bridge. MAINT. IMPACT: Reduced pavement repairs, increased maintenance for illumination and CCTV upkeep. Project is a subset of the TUC/TOD Ped Imprvmt Project (90710405), the TUC Ped/Bike Bridge Project (90510403) and Baker Blvd Non -Motorized (91610409). All permitting and mitigation was completed as part of the Ped Bridge project. Permitting expires in 2022, delays past this date would need new permit approvals. PSRC grant application in 2018 unsuccessful. Apply for ped/bike grant in 2020. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Design 0 Land (R/W) 0 Const. Mgmt. 235 235 Construction 1,062 1,062 TOTAL EXPENSES 0 0 1,297 0 0 0 0 0 0 1,297 FUND SOURCES TAP Grant 989 989 Proposed Grant 0 Mitigation Actual 0 Traffic Impact Fees 0 Parking Tax 0 0 308 0 0 0 0 0 0 308 TOTAL SOURCES 0 0 1,297 0 0 0 0 0 0 1,297 Project Location , ' • � :a u`iae s. fir fifk- �s Bled sr Cliky 1� :5ikw1.d P�.wr \IIIII VL� �I - - [+e1} tk i I a 1 N W'E _� 5 In a • ... 11111 a ,-.,,, up.v.,ni nA...wo 3T :•Q� FFC$lib,C n .$ Jss !x -WW1 5 I s easi MI 2023 - 2028 Capital Improvement Program ® ,M 11 66 Green River Trail Connector Project Certified Bid Tab Engineer's Estimate ACI RCNW New X Inc. Sascon LLC Westwater Gary Merlino A-1 Landscaping & Construction Bid Item No. Bid Item Description l Quantity Unit Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount ROADWAY 1 MOBILIZATION 1 LS $77,275.20 $77,275.20 $100,000.00 $100,000.00 $80,000.00 $80,000.00 $97,559.00 $97,559.00 $95,000.00 $95,000.00 $100,000.00 $100,000.00 $125,000.00 $125,000.00 $155,000.00 $155,000.00 2 ROADWAY SURVEYING 1 LS $10,000.00 $10,000.00 $8,600.00 $8,600.00 $10,000.00 $10,000.00 $12,909.00 $12,909.00 $15,000.00 $15,000.00 $15,000.00 $15,000.00 $10,000.00 $10,000.00 $16,450.00 $16,450.00 3 RESOLUTION OF UTILITY CONFLICTS 1 EST $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 4 MINOR CHANGE 1 EST $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 5 SPCC PLAN 1 LS $4,000.00 $4,000.00 $150.00 $150.00 $1,500.00 $1,500.00 $250.00 $250.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $2,500.00 $2,500.00 $3,600.00 $3,600.00 6 SWPPP PREPARATION AND MAINTENANCE 1 LS $2,500.00 $2,500.00 $6,600.00 $6,600.00 $4,500.00 $4,500.00 $2,500.00 $2,500.00 $1,200.00 $1,200.00 $1,000.00 $1,000.00 $2,500.00 $2,500.00 $12,540.00 $12,540.00 7 PROJECT TEMPORARY TRAFFIC CONTROL, MIN. BID $ 7,500 1 LS $10,000.00 $10,000.00 $7,500.00 $7,500.00 $15,000.00 $15,000.00 $7,500.00 $7,500.00 $25,000.00 $25,000.00 $60,000.00 $60,000.00 $16,500.00 $16,500.00 $65,000.00 $65,000.00 8 RECORD DRAWINGS (Minimum Bid $ 2,500) 1 LS $2,500.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 $3,200.00 $3,200.00 9 TEMPORARY TRAIL DETOUR SIGNING 1 LS $5,000.00 $5,000.00 $9,500.00 $9,500.00 $7,500.00 $7,500.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $9,500.00 $9,500.00 $12,454.00 $12,454.00 10 CLEARING AND GRUBBING 2200 SY $20.00 $44,000.00 $8.50 $18,700.00 $7.00 $15,400.00 $20.00 $44,000.00 $15.00 $33,000.00 $15.00 $33,000.00 $35.00 $77,000.00 $5.00 $11,000.00 11 REMOVAL OF STRUCTURE AND OBSTRUCTION 1 LS $2,500.00 $2,500.00 $59,498.00 $59,498.00 $6,500.00 $6,500.00 $15,000.00 $15,000.00 $38,000.00 $38,000.00 $1,500.00 $1,500.00 $1,500.00 $1,500.00 $21,545.00 $21,545.00 12 ROADWAY EXCAVATION INCL. HAUL 200 CY $65.00 $13,000.00 $72.00 $14,400.00 $81.00 $16,200.00 $75.00 $15,000.00 $65.00 $13,000.00 $150.00 $30,000.00 $210.00 $42,000.00 $110.00 $22,000.00 13 GRAVEL BORROW INCL. HAUL 2100 TN $50.00 $105,000.00 $39.00 $81,900.00 $35.00 $73,500.00 $52.00 $109,200.00 $50.00 $105,000.00 $50.00 $105,000.00 $75.00 $157,500.00 $75.00 $157,500.00 14 CRUSHED SURFACING BASE COURSE 260 TON $75.00 $19,500.00 $50.00 $13,000.00 $57.00 $14,820.00 $56.00 $14,560.00 $55.00 $14,300.00 $80.00 $20,800.00 $120.00 $31,200.00 $77.00 $20,020.00 15 CRUSHED SURFACING TOP COURSE 5 (1) TON $100.00 $500.00 $72.00 $360.00 $150.00 $750.00 $156.00 $780.00 $55.00 $275.00 $80.00 $400.00 $135.00 $675.00 $77.00 $385.00 16 COMMERCIAL HMA 2 EA $400.00 $800.00 $455.00 $910.00 $785.00 $1,570.00 $1,500.00 $3,000.00 $150.00 $300.00 $1,000.00 $2,000.00 $950.00 $1,900.00 $1,500.00 $3,000.00 17 INLET PROTECTION 10 EA $200.00 $2,000.00 $83.00 $830.00 $90.00 $900.00 $50.00 $500.00 $80.00 $800.00 $100.00 $1,000.00 $150.00 $1,500.00 $1,970.00 $19,700.00 18 SILT FENCE 850 LF $8.00 $6,800.00 $6.00 $5,100.00 $5.00 $4,250.00 $10.00 $8,500.00 $6.00 $5,100.00 $10.00 $8,500.00 $9.00 $7,650.00 $18.00 $15,300.00 19 HIGH VISIBILITY FENCE 300 LF $6.00 $1,800.00 $4.75 $1,425.00 $4.50 $1,350.00 $5.00 $1,500.00 $5.00 $1,500.00 $5.00 $1,500.00 $5.00 $1,500.00 $22.00 $6,600.00 20 EROSION CONTROL AND WATER POLLUTION PREVENTION 1 LS $10,000.00 $10,000.00 $2,650.00 $2,650.00 $12,500.00 $12,500.00 $24,000.00 $24,000.00 $15,000.00 $15,000.00 $15,000.00 $15,000.00 $20,000.00 $20,000.00 $22,454.00 $22,454.00 Subtotal $330,175.20 Subtotal $346,623.00 Subtotal $281,740.00 Subtotal $382,258.00 Subtotal $388,975.00 Subtotal $421,200.00 Subtotal $523,925.00 Subtotal 5580,748.00 SIDEWALK 21 CEMENT CONC. SIDEWALK 250 SY $110.00 $27,500.00 $145.00 $36,250.00 $142.00 $35,500.00 $132.00 $33,000.00 $165.00 $41,250.00 $150.00 $37,500.00 $130.00 $32,500.00 $72.00 $18,000.00 22 CEMENT CONC. FINISH TYPE 2 31 SY $650.00 $20,150.00 $1,119.00 $34,689.00 $1,265.00 $39,215.00 $1,070.00 $33,170.00 $1,100.00 $34,100.00 $600.00 $18,600.00 $470.00 $14,570.00 $250.00 $7,750.00 Subtotal $47,650.00 Subtotal $70,939.00 Subtotal $74,715.00 Subtotal $66,170.00 Subtotal $75,350.00 Subtotal $56,100.00 Subtotal $47,070.00 Subtotal $25,750.00 ROADSIDE DEVELOPMENT 23 PROPERTY RESTORATION 1 EST $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 24 TOPSOIL TYPE A 270 CY $75.00 $20,250.00 $60.00 $16,200.00 $65.00 $17,550.00 $85.25 $23,017.50 $56.00 $15,120.00 $60.00 $16,200.00 $55.00 $14,850.00 $80.00 $21,600.00 25 BARK OR WOOD CHIP MULCH 25 CY $85.00 $2,125.00 $71.50 $1,787.50 $71.00 $1,775.00 $138.25 $3,456.25 $75.00 $1,875.00 $250.00 $6,250.00 $60.00 $1,500.00 $120.00 $3,000.00 26 SEEDED LAWN INSTALLATION 80 SY $5.00 $400.00 $16.50 $1,320.00 $2.00 $160.00 $27.00 $2,160.00 $18.00 $1,440.00 $15.00 $1,200.00 $11.00 $880.00 $12.00 $960.00 27 NATIVE GRASS SEED MIX 1200 SY $3.00 $3,600.00 $3.00 $3,600.00 $2.00 $2,400.00 $3.75 $4,500.00 $4.00 $4,800.00 $5.00 $6,000.00 $6.50 $7,800.00 $18.00 $21,600.00 28 PSIPE ACER CIRCINATUM/ VINE MAPLE; 7'-8' HT. 3-5 CANES MIN 3 EA $350.00 $1,050.00 $439.00 $1,317.00 $80.00 $240.00 $830.00 $2,490.00 $480.00 $1,440.00 $1,000.00 $3,000.00 $375.00 $1,125.00 $220.00 $660.00 29 PSIPE PSEUDOTSUGA MENZIESII/ DOUGLAS FIR; 1 GAL. CONT. 14 EA $45.00 $630.00 $16.50 $231.00 $18.00 $252.00 $132.00 $1,848.00 $16.00 $224.00 $25.00 $350.00 $95.00 $1,330.00 $18.00 $252.00 30 PSIPE PINUS CONTORTA VAR. CONTORTA/ SHORE PINE; 1 GAL. CONT. 11 EA $45.00 $495.00 $16.50 $181.50 $18.00 $198.00 $181.00 $1,991.00 $16.00 $176.00 $25.00 $275.00 $95.00 $1,045.00 $18.00 $198.00 31 PSIPE ABEIS GRANDIS/ GRAND FIR; 1 GAL. CONT. 14 EA $45.00 $630.00 $16.50 $231.00 $18.00 $252.00 $148.00 $2,072.00 $16.00 $224.00 $25.00 $350.00 $95.00 $1,330.00 $22.00 $308.00 32 PSIPE AMELANCHIER ALNIFOLIA/ SERVICEBERRY; 1 GAL. CONT. 16 EA $45.00 $720.00 $16.50 $264.00 $18.00 $288.00 $130.00 $2,080.00 $16.00 $256.00 $25.00 $400.00 $95.00 $1,520.00 $18.00 $288.00 33 PSIPE ACER CIRCINATUM/ VINE MAPLE; 1 GAL. CONT. 20 EA $45.00 $900.00 $16.50 $330.00 $18.00 $360.00 $114.00 $2,280.00 $16.00 $320.00 $25.00 $500.00 $95.00 $1,900.00 $18.00 $360.00 34 PSIPE VACCINIUM OVATUM'THUNDERBIRD'/ THUNDERBIRD EVERGREEN HUCKLEBERRY; 18" Ht. & SP. 67 EA $35.00 $2,345.00 $44.00 $2,948.00 $20.00 $1,340.00 $47.00 $3,149.00 $45.00 $3,015.00 $30.00 $2,010.00 $30.00 $2,010.00 $30.00 $2,010.00 35 PSIPE SPIRAEA BETULIFOLIA'TOR'/ TOR BIRCHLEAF SPIREA; 18" Ht. & Sp. 68 EA $35.00 $2,380.00 $44 00 $2,992.00 $20.00 $1,360.00 $49 00 $3,332.00 $45.00 $3,060.00 $30.00 $2,040.00 $55.00 $3,740.00 $30.00 $2,040.00 36 PSIPE CORNUS SERICEA'KELSEYII'/ KELSEYII DWARF RED -TWIG DOGWOOD; 2 Gal. Cont. 64 EA $35.00 $2,240.00 $22.00 $1,408.00 $25.00 $1,600.00 $98.00 $6,272.00 $22.00 $1,408.00 $35.00 $2,240.00 $30.00 $1,920.00 $22.00 $1,408.00 37 PSIPE GAULTHERIA SHALLOW SALAL; 2 Gal. Cont. 48 EA $25.00 $1,200.00 $22.00 $1,056.00 $25.00 $1,200.00 $58.00 $2,784.00 $22.00 $1,056.00 $35.00 $1,680.00 $40.00 $1,920.00 $22.00 $1,056.00 38 PSIPE MAHONIA REPENS/ LOW OREGON GRAPE; 2 Gal. Cont. 16 EA $25.00 $400.00 $22.00 $352.00 $30.00 $480.00 $118.00 $1,888.00 $22.00 $352.00 $35.00 $560.00 $45.00 $720.00 $30.00 $480.00 39 PSIPE POLYSTICHUM MUNITUM/ SWORD FERN; 2 Gal. Cont. 26 EA $25.00 $650.00 $22.00 $572.00 $20.00 $520.00 $81.00 $2,106.00 $22.00 $572.00 $35.00 $910.00 $28.00 $728.00 $22.00 $572.00 40 PSIPE ARCTOSTAPHYLOS UVA-URSI/ KINNIKINNICK; 1 Gal. Cont. 455 EA $25.00 $11,375.00 $13.50 $6,142.50 $16.00 $7,280.00 $19.00 $8,645.00 $17.00 $7,735.00 $25.00 $11,375.00 $17.00 $7,735.00 $18.00 $8,190.00 41 ROOT BARRIER 725 LF $12.00 $8,700.00 $14.50 $10,512.50 $15.00 $10,875.00 $18.00 $13,050.00 $15.00 $10,875.00 $20.00 $14,500.00 $10.00 $7,250.00 $45.00 $32,625.00 42 AUTOMATIC IRRIGATION SYSTEM, COMPLETE 1 LS $45,000.00 $45,000.00 $22,700.00 $22,700.00 $33,000.00 $33,000.00 $46,974.00 $46,974.00 $36,000.00 $36,000.00 $48,000.00 $48,000.00 $45,000.00 $45,000.00 $41,000.00 $41,000.00 43 WAYFINDING SIGN 1 LS $6,000.00 $6,000.00 $9,150.00 $9,150.00 $6,200.00 $6,200.00 $4,000.00 $4,000.00 $5,500.00 $5,500.00 $3,000.00 $3,000.00 $8,500.00 $8,500.00 $44,000.00 $44,000.00 44 BENCH 0 EA $3,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 45 TRASH RECEPTACLE 0 EA $2,600.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 46 REMOVABLE BOLLARD 1 EA $3,900.00 $3,900.00 $2,475.00 $2,475.00 $4,600.00 $4,600.00 $1,500.00 $1,500.00 $1,400.00 $1,400.00 $2,000.00 $2,000.00 $2,800.00 $2,800.00 $3,500.00 $3,500.00 47 CONCRETE WALL 1 LS $20,000.00 $20,000.00 $47,500.00 $47,500.00 $56,000.00 $56,000.00 $44,200.00 $44,200.00 $45,000.00 $45,000.00 $13,500.00 $13,500.00 $65,000.00 $65,000.00 $77,800.00 $77,800.00 48 ROCK DETERRENT PAD 12 TON $625.00 $7,500.00 $194.00 $2,328.00 $200.00 $2,400.00 $300.00 $3,600.00 $180.00 $2,160.00 $100.00 $1,200.00 $200.00 $2,400.00 $220.00 $2,640.00 Subtotal $147,490.00 Subtotal $140,598.00 Subtotal $155,330.00 Subtotal $192,394.75 Subtotal $149,008.00 Subtotal $142,540.00 Subtotal $188,003.00 Subtotal $271,547.00 SPECIAL PURPOSE PATHS 49 'CEMENT CONC. TRAIL I 960 I SY $200.00 $192,000.00 $191.00 $183,360.00 $185.00 $177,600.00 $175.00 $168,000.00 $210.00 $201,600.00 $115.00 $110,400.00 $155.00 $148,800.00 $95.00 $91,200.00 Subtotal $192,000.00 Subtotal $183,360.00 Subtotal $177,600.00 Subtotal $168,000.00 Subtotal $201,600.00 Subtotal $110,400.00 Subtotal $148,800.00 Subtotal $91,200.00 ILLUMINATION, TRAFFIC SIGNAL SYSTEMS AND ELECTRICAL 50 TRAIL ILLUMINATION SYSTEM, COMPLETE 1 LS $236,000.00 $236,000.00 $194,500.00 $194,500.00 $298,000.00 $298,000.00 $186,000.00 $186,000.00 $195,000.00 $195,000.00 $320,000.00 $320,000.00 $325,000.00 $325,000.00 $280,000.00 $280,000.00 51 PAN TILT ZOOM (PTZ) CAMERA SYSTEM, COMPLETE 1 LS $90,000.00 $90,000.00 $84,000.00 $84,000.00 $55,000.00 $55,000.00 $80,133.00 $80,133.00 $85,000.00 $85,000.00 $70,000.00 $70,000.00 $60,000.00 $60,000.00 $65,000.00 $65,000.00 Subtotal $326,000.00 Subtotal $278,500.00 Subtotal $353,000.00 Subtotal $266,133.00 Subtotal $280,000.00 Subtotal $390,000.00 Subtotal $385,000.00 Subtotal $345,000.00 CONSTRUCTION BID TOTAL $1,043,315.20 $1,020,020.00 $1,042,385.00 $1,074,955.75 (2) $1,094,933.00 $1,120,240.00 $1,292,798.00 $1,314,245.00 (3) Errors in Bid Proposals: Engineer's Estimate was based on 4 tons but proposal sheets had 5 tons Minor error on bid proposal showed total as $1,074,955.70 vs. the calculated total of $1,074,955.75 Mathmatical error on bid proposal. The calculated bid total is $17,500 higher than the written bid amount of $1,296,745. Unknown what or where the error is on the written bid, suspect transcription error when completing the form. Certified by Cyndy enior Pro m Manager Date November 28, 2023 67 TUC Pedestrian/Bicycle Bridge Vicinity Overview cot Senior Lowe'S Horne Housing Improveme t FedEx•Office Perin &;Ship CenTter� " Evans Black -Dr .3trander Blvd COMPLETED TUC Pedestrian/Bicycle Bridge (completion 5/18) Baker Blvd Non -Motorized Improvements (completion 5/18) Legend NEARLY COMPLETE West Valley Highway/Longacres Way Sidewalks West Valley Highway Pedestrian Signal PENDING CONSTRUCTION Green River Trail Widening 68