HomeMy WebLinkAboutReg 2023-12-04 Item 5F - Contract - Local Road Safety Plan Design with Fehr & Peers for $249,705COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
12/04/23
JR
ITEM INFORMATION
ITEM No.
5.F.
STAFF SPONSOR: CYNDY KNIGHTON
ORIGINAL AGENDA DATE: 12/04/23
AGENDA ITEM TITLE 2024
Design
Annual Overlay Program - Engineering Services Contract
Consultant Selection and Agreement
CATEGORY ❑ Discussion
Mtg Date
Motion
Date 12/04/23
❑ Resolution
Altg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
11
Mtg
SPONSOR ❑Council ❑Mayor HR ❑DCD Finance Fire TS P&R ❑Police Pr ❑Court
SPONSOR'S A Request for Proposal was issued in June and two proposals were submitted. Interviews
SUMMARY were conducted at the end of July and early August, with staff ultimately selecting Fehr &
Peers as the best qualified for this effort. The Council is being asked to approve the
contract with Fehr & Peers in the amount of $249,705.
REVIEWED BY
r Trans&Infrastructure
❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dcv.
❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
11/20/23 COMMITTEE CHAIR: TOSH SHARP
❑ LTAC
DATE:
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Public Works Department
Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$249,705 $250,000 $0.00
Fund Source: GRANT AND CITY MATCH
Comments: 2024 CIP page 17
MTG. DATE
RECORD OF COUNCIL ACTION
MTG. DATE
ATTACHMENTS
12/4/23
Informational Memorandum dated 11/17/23
2024 CIP page 17
Consultant Agreement
Scope of Work and Fee Proposal
Minutes from Transportation and Infrastructure Committee meeting of 11/20/23
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City of Tukwila
Allan Ekberg, Mayor
Public Works Department - Hari Ponnekanti, Director/City Engineer
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Services Committee
FROM: Hari Ponnekanti, Public Works Director/City Engineer
BY: Cyndy Knighton, Senior Program Manager
CC: Mayor Ekberg
DATE: November 3, 2023
SUBJECT: Local Road Safety Plan Portion of the Transportation Element
Project No. 72010405
Consultant Selection and Award
ISSUE
Execute an agreement with Fehr & Peers to provide engineering services in conjunction with
developing a Local Road Safety Plan to incorporate into the 2024 update to the Transportation
Element of the City's Comprehensive Plan.
BACKGROUND
In March of this year, the City accepted a grant through the Safe Streets For All (SS4A) program for
the development of a Local Road Safety Plan (LRSP). The grant award was for $200,000 with a City
match of $50,000. When originally scoping for the Transportation Element Update, staff had
indicated intent to include development of a LRSP as part of the work. Having an adopted LRSP is
becoming a requirement for some of the grants the City normally applies to, and getting funding
through the SS4A program opens the City up to additional grant sources. Because this work is
funded through a federal program, staff was required to go out for a competitive selection process to
hire a consultant.
DISCUSSION
A Request for Proposal was issued in June and two proposals were submitted. Interviews were
conducted at the end of July and early August, with staff ultimately selecting Fehr & Peers as the
best qualified for this effort. After negotiating the scope and fee, and ensuring this work effort was
closely connected with the work underway, and new supplemental agreement being presented, the
attached scope and fee was created.
FINANCIAL IMPACT
The scope and fee of this project is within the available budget.
Proposal Budget
SS4A Grant $200,000
Local Road Safety Plan $249,705 City Match 50,000
Total $249,705 Total $250,000
RECOMMENDATION
The Council is being asked to approve the contract with Fehr & Peers in the amount of $249,705
and consider this item on the Consent Agenda at the November 13, 2023 Special Meeting.
ATTACHMENTS
• CIP Page 17
• Consultant Agreement
• Scope of Work and Fee Proposal
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CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2023 to 2028
PROJECT: Transportation Element of Comprehensive Plan Project No. 72010405
DESCRIPTION: Update Transportation Element of the Comprehensive Plan to include updated traffic model and street
network plan.
JUSTIFICATION: Growth Management Act transportation concurrency and traffic impact mitigations need updated traffic
and capital planning. Adoption by 2024 required by Community Trade and Economic Development (CTED).
Update every 8 years. Transportation Element will be coordinated with updates to Comprehensive Plan
STATUS: by the Department of Community Development. Next update is scheduled for 2024. (Updated with extended time
due to COVID impacts)
MAINT. IMPACT: None.
COMMENT: An update to the Transit Plan and incorporation of the Walk and Roll Plan (non -motorized) are included in the
Transportation Element of the Comp Plan update. Also included is a Road Safety Plan.
FINANCIAL Through Estimated
(in $000's)
2021 2022 2023
2024
2025
2026
2027
2028
BEYOND TOTAL
EXPENSES
Design
396
300
650
1,346
Land (R/W)
0
Const. Mgmt.
0
Construction
0
TOTAL EXPENSES
0
396
300
0
0
0
0
0
650
1,346
FUND SOURCES
Awarded Grant
0
Proposed SS4A Grant
240
240
Mitigation
0
Impact Fees
0
Concurrency Fees
0
396
60
0
0
0
0
0
650
1,106
TOTAL SOURCES
0
396
300
0
0
0
0
0
650
1,346
2023 - 2028 Capital Improvement Program
® ,M
17
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nCity of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Contract Number:
PROFESSIONAL SERVICES AGREEMENT
(Includes consultants, architects, engineers, accountants, and other professional services)
THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter
referred to as "the City", and Fehr & Peers, hereinafter referred to as "the Consultant", in consideration
of the mutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform Planning and
Engineering services in connection with the project titled Local Road Safety Plan.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and
effect for a period commencing upon execution and ending December 31, 2024, unless sooner
terminated under the provisions hereinafter specified. Work under this Agreement shall
commence upon written notice by the City to the Consultant to proceed. The Consultant shall
perform all services and provide all work product required pursuant to this Agreement no later
than December 31, 2024 unless an extension of such time is granted in writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B" attached hereto, provided that the total amount of payment to the Consultant shall not
exceed $249,705 without express written modification of the Agreement signed by the
City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be made
to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will be
made promptly upon its ascertainment and verification by the City after the completion of
the work under this Agreement and its acceptance by the City.
D. Payment as provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary to
complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and the state of Washington for a
period of three (3) years after final payments. Copies shall be made available upon
request.
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement ("Work Product") shall be the property of the City whether the project for which they
are made is executed or not. However, notwithstanding the foregoing, and any provision to the
contrary herein, intellectual property owned or created by any third party other than the
Consultant, its subcontractors, or the City ("Third -Party Content"), and inventions,
improvements, discoveries, methodologies, models, formats, software, algorithms, processes,
procedures, designs, specifications, findings, and other intellectual properties developed,
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gathered, compiled or produced by the Consultant or its subcontractors prior to or
independently of their performance of this Agreement ("Background IP"), including such Third -
Party Content or Background IP that the Consultant or its subcontractors may employ in its
performance of this Agreement, or may incorporate into any part of the Work Product, shall not
be the property of the City. Consultant, or its subcontractors as applicable, shall retain all rights,
titles, and interests, including but not limited to all ownership and intellectual property rights, in
all such Background IP. The Consultant and its subcontractors as applicable, grant the City an
irrevocable, non-exclusive, non -transferable, royalty -free license in perpetuity to use,
reproduce, prepare derivative works based upon, distribute, disclose, derive from, perform,
and display, such Background IP, but only as an inseparable part of, and only for the purpose
intended by creation of, the Work Product. In the event the Work Product contains, or
incorporates any Third -Party Content, or derivative work based on such Third -Party Content,
or any compilation that includes such Third -Party Content, the Consultant shall secure all
licenses to any such Third -Party Content, but only as an inseparable part of the Work Product,
where such licenses are necessary for the City to utilize and enjoy the Consultant's services
and the Work Product for their intended purposes. Any use of the Consultant's Work Product
for any other project or purpose not authorized in writing by the Consultant, any changes to
the Work Product made by anyone other than the Consultant, and any use of incomplete Work
Product shall be at the City's or any other user's sole risk, and the Consultant shall bear no
liability for any such unauthorized use, reuse, or modifications to the Work Product._The
Consultant shall be permitted to retain copies, including reproducible copies, of drawings and
specifications for information, reference and use in connection with the Consultant's
endeavors. The Consultant shall not be responsible for any use of the said documents,
drawings, specifications or other materials by the City on any project other than the project
specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances
and regulations, applicable to the services rendered under this Agreement.
7 Indemnification. The Consultant shall defend, indemnify and hold the City, its officers,
officials, employees and volunteers harmless from any and all claims, injuries, damages,
losses or suits including reasonable attorney fees, arising out of or resulting from the
Consultant's intentional misconduct and negligent acts, errors or omissions of the Consultant
in performance of this Agreement, except for injuries and damages caused by the sole
negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Consultant
and the City, its officers, officials, employees, and volunteers, the Consultant's liability
hereunder shall be only to the extent of the Consultant's negligence. It is further specifically
and expressly understood that the indemnification provided herein constitutes the Consultant's
waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of
this section shall survive the expiration or termination of this Agreement.
8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from
or in connection with the performance of the work hereunder by the Consultant, its agents,
representatives, or employees. Consultant's maintenance of insurance as required by the
agreement shall not be construed to limit the liability of the Consultant to the coverage provided
by such insurance, or otherwise limit the City's recourse to any remedy available at law or in
equity.
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A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the
types and with the limits described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury
and property damage of $1,000,000 per accident. Automobile Liability insurance
shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be
written on Insurance Services Office (ISO) form CA 00 01 or a substitute form
providing equivalent liability coverage. If necessary, the policy shall be endorsed to
provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $2,000,000 each
occurrence, $2,000,000 general aggregate. Commercial General Liability
insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall
cover liability arising from premises, operations, stop -gap independent contractors
and personal injury and advertising injury. The City shall be named as an
additional insured under the Consultant's Commercial General Liability insurance
policy with respect to the work performed for the City using an additional insured
endorsement at least as broad as ISO endorsement form CG 20 26.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of
the State of Washington.
4. Professional Liability with limits no less than $2,000,000 per claim and $2,000,000
policy aggregate limit. Professional Liability insurance shall be appropriate to the
Consultant's profession.
B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher
insurance limits than the minimums shown above, the Public Entity shall be insured for the
full available limits of Commercial General and Excess or Umbrella liability maintained by
the Contractor, irrespective of whether such limits maintained by the Contractor are greater
than those required by this Contract or whether any certificate of insurance furnished to
the Public Entity evidences limits of liability lower than those maintained by the Contractor.
C. Other Insurance Provision. The Consultant's Automobile Liability and Commercial
General Liability insurance policies are to contain, or be endorsed to contain that they shall
be primary insurance with respect to the City. Any Insurance, self-insurance, or insurance
pool coverage maintained by the City shall be excess of the Consultant's insurance and
shall not be contributed or combined with it.
D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.
Best rating of not less than A:VII.
E. Verification of Coverage. Consultant shall furnish the City with original certificates and a
copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of the Contractor
before commencement of the work. Upon request by the City, the Consultant shall furnish
certified copies of all required insurance policies, including endorsements, required in this
Agreement and evidence of all subcontractors' coverage.
F. Notice of Cancellation. The Consultant shall provide the City with written notice of any
policy cancellation, within two business days of their receipt of such notice.
G. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the City
may, after giving five business days notice to the Consultant to correct the breach,
immediately terminate the contract or, at its discretion, procure or renew such insurance
and pay any and all premiums in connection therewith, with any sums so expended to be
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repaid to the City on demand, or at the sole discretion of the City, offset against funds due
the Consultant from the City.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this Agreement.
Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither the Consultant nor any employee of the
Consultant shall be entitled to any benefits accorded City employees by virtue of the services
provided under this Agreement. The City shall not be responsible for withholding or otherwise
deducting federal income tax or social security or for contributing to the state industrial
insurance program, otherwise assuming the duties of an employer with respect to the
Consultant, or any employee of the Consultant.
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon
or resulting from the award or making of this contract. For breach or violation of this warrant,
the City shall have the right to annul this contract without liability, or in its discretion to deduct
from the contract price or consideration, or otherwise recover, the full amount of such fee,
commission, percentage, brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. Contractor, with regard to the work performed by it under this
Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin,
age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation,
the presence of any disability, or any other protected class status under state or federal law,
in the selection and retention of employees or procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days
written notice to the Consultant. In the event of termination of this Agreement, the City
shall pay the Consultant for all services performed by the Consultant in accordance with
this Agreement to the date of termination.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this Agreement between
surviving members of the Consultant and the City, if the City so chooses.
15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the
Consultant shall at all times comply with, all applicable federal, state and local laws,
regulations, and rules, including the provisions of the City of Tukwila Municipal Code and
ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is
instituted to enforce any term of this Agreement, the parties specifically understand and agree
that venue shall be properly laid in King County, Washington. The prevailing party in any such
action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising
from or related to this Agreement shall be exclusively in King County Superior Court.
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16. Severability and Survival. If any term, condition or provision of this Agreement is declared
void or unenforceable or limited in its application or effect, such event shall not affect any other
provisions hereof and all other provisions shall remain fully enforceable. The provisions of this
Agreement, which by their sense and context are reasonably intended to survive the
completion, expiration or cancellation of this Agreement, shall survive termination of this
Agreement.
17. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
Chris Breiland
Fehr & Peers
601 Union St, Suite 3525
Seattle, WA 98101
18. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. No
amendment or modification of this Agreement shall be of any force or effect unless it is in
writing and signed by the parties.
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DATED this day of , 20
CITY OF TUKWILA
Allan Ekberg, Mayor
ATTEST/AUTHENTICATED:
Christy O'Flaherty, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
CONSULTANT:
By:
Printed Name:
Title:
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FEHR' PEERS
Date: October 2, 2023
To: Cyndy Knighton; City of Tukwila
From: Taylor Whitaker, Chris Breiland; Fehr & Peers
Subject: Scope for Tukwila LRSP
The purpose of the Local Road Safety Plan (LRSP) is to address the needs of all road users and
Tukwila's most vulnerable travelers, by not only addressing the challenges present at known hot
spots, but also anticipating future concerns through proactive safety planning. Tasks will include
educating stakeholders on the Safe System Approach, collecting input on proposed mitigation
and prioritization using an equity lens, and translating this input into recommendations. The end
result will be a Tukwila LRSP that qualifies as an action plan for the U.S. DOT Safe Streets and
Roads For All (SS4A) program.
Task 1: Project Management
To facilitate close communication with the City team, the Fehr & Peers team (henceforth known as
Consultant) will host a one hour virtual kick off meeting to review scope, schedule, and budget
and discuss key priorities for this project.
Tasks 1.1: Project Kick Off Meeting
The Consultant will convene and facilitate a kick-off meeting with City staff to:
• Review and confirm the goals, scope, schedule and budget for the project.
• Define the roles and responsibilities of consultant team members.
• Define administration and project management expectations (communication protocol,
regular meetings with City project manager, monthly progress reporting, project
completion schedule, invoicing).
• Request key data for base mapping and safety analysis.
The kick-off meeting will also ensure that key team members emerge with a shared
understanding of expectations and study objectives. The Consultant will prepare a draft agenda
for the meeting and a meeting summary with follow-up items from the meeting.
Task 1.2 Project Management and Coordination
The Consultant will work with the City's project manager to schedule and host twice -monthly half
hour check -in coordination calls over the course of this 11-month process to foster frequent
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01
communication on emerging project needs and ensure the project scope, schedule, and budget
are effectively managed. For efficiency, these could be combined or held back-to-back with the
Transportation Element Update meetings.
The Consultant will prepare agendas for all meetings and propose maintaining a shared
document (e.g., Sharepoint, OneDrive, Google Docs) for ongoing coordination meeting notes that
can be easily referenced by all parties. Throughout the project, the Consultant will produce and
maintain a project schedule confirming meetings, project deliverables, and review deadlines.
Monthly progress reports will be provided with each invoice outlining tasks accomplished and
deliverables provided in the monthly billing cycle.
This scope also includes 'direct costs' which covers project overhead costs such as printing, data
communications, travel, and other expenses necessary to successfully implement the project.
Task 1.3 Coordination with Transportation Element Update and Assessment of
Policies, Plans and Guidelines
The Consultant will coordinate internal check -ins on the Transportation Element to include
members of the LRSP team to ensure we are in step throughout the process. This close
coordination will result in leveraging materials developed for the Transportation Element, which
will result in less investment of the City's limited resources.
Deliverables:
• One -hour virtual kick off meeting
• Agendas and other materials for the vision statement workshop, which may include
handouts, figures, maps, PowerPoint presentations, notes and meeting summaries, etc.
• Twice -monthly check in coordination calls
• Monthly progress reports
Assumptions:
• City staff will also advise on whether the meeting should be virtual.
Task 2: Safety Data Analysis
The Consultant will obtain the most recent five -years worth of collision data from WSDOT for the
City of Tukwila. The collision data will be reviewed and cleaned (clearly identifying missing data,
correcting inconsistencies in data entry, etc.) before it is loaded into a GIS database. The GIS
database will allow the City to quickly filter crashes based on location, crash type (rearend,
broadside, turning vehicle/ bicycle, etc.), mode of transportation involved, severity (fatality, serious
injury, other), and contributing factor.
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Task 2.1 Existing Conditions Analysis
01
Once the data is in GIS format, the Consultant will analyze all fatal and serious crashes and look
for trends to determine risk factors. Specifically, the consultant will investigate the traits of the
parties involved, collision types (e.g., rear -end, broadside), preceding movements, unsafe
behaviors, and other contributing factors like time of day, weather, distraction, or alcohol/ drug
influence. The Consultant will also investigate trends in contextual variables (i.e. risk factors) such
as roadway speeds, ADT, functional class, number of travel lanes, intersection traffic controls, the
presence of pedestrian and bicycle facilities, and the types of nearby land uses. The Consultant
will assess how these variables may affect the safety of roadway users, with a particular focus on
pedestrians and cyclists. This will form the basis for the Risk Factor analysis described in Task 2.3.
Task 2.2 Identification of Common Risk Factors
The Consultant will build on the previous task by identifying common safety risk factors. WSDOT
reports that to date, applicants have an average of six risk factors. Fehr & Peers will share its
findings in a one -hour phone call with City staff.
Task 2.3 Analyze Road Network for Common Risk Factors
The Consultant will analyze the City's roadway network to determine where the common risk
factors are present. (Note: WSDOT is flexible about how this analysis is conducted, though many
jurisdictions perform this analysis on a corridor -by -corridor basis.) Fehr & Peers will flag high -risk
locations as those with the greatest number of risk factors. This serves to identify those
locations/corridors with high collision potential.
Task 2.4 Equity Analysis
The Consultant will identify the locations in Tukwila which are identified as disadvantaged using
key economic and social characteristics identified in the Climate and Economic Justice Screening
Tool or USDOT Equitable Transportation Community (ETC) Explorer. The analysis will be at the
Census Block Group level. Fehr & Peers will overlay this data on the map of prioritized projects
(see Task 4).
Optional Task: Data Dashboard
The Consultant can develop an online Safety Dashboard to convey an interactive map of safety
data. Data filters could be provided so that the map(s) can display data by a specific jurisdiction,
year, posted speed of roadway, roadway classification, traffic volumes, number of lanes,
disadvantaged community status, crash severity and other spatial data to be determined in
consultation with Tukwila staff, and based on data readily available. The data used in the creation
of the Safety Dashboard will be the same data set used in Task 2. To help inform the overall
design and content of the Safety Dashboard, the Consultant can provide examples of other
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dashboards such that the desired elements can be identified and incorporated into the Safety
Dashboard.
Task 2 Deliverables:
• Citywide collision database in GIS
• Draft Existing Conditions Slide Deck, inclusive of work products developed in Tasks 2.1
through 2.3, for City Review
• A map of the High -Risk Corridors by mode, a list of the prioritized corridors, and a
geodatabase of the data.
• Final Existing Conditions Slide Deck for inclusion in Draft LRSP
• An equity analysis, narrative and graphics with descriptive population characteristics
demonstrating the equity impact assessment of the proposed projects.
• Data Dashboard, if chosen
Task 2 Assumptions:
• City will provide the Consultant with data needs for the Systemic analysis; Consultant to
provide Data Needs Request
Task 3: Community Engagement
Stakeholder and community engagement are key elements in the development of a LRSP. These
resources recommend involving stakeholders to address engineering solutions in the
development and implementation of the plan. Community outreach is also a valuable component
in developing a plan that is equitable, that supplements data with observations of those who
travel the City each day, and that prioritizes investments in a way that aligns with City goals.
Task 3.1 Community Engagement and Outreach
Engagement Plan
Like the Transportation Element, the Tukwila LRSP will be shaped by an inclusive engagement
effort reflecting the full range of Tukwila residents, businesses, and visitors. Modeled on the
outreach effort underway by the consultant for the Tukwila Transportation Element Update (TE),
the LRSP team will look for opportunities to add safety engagement as part of other
transportation or Comprehensive Plan outreach. The Consultant will identify which materials
should be translated to best serve community conversations.
This scope assumes translating three (3) one -page documents at key points in the plan
development into 3 languages plus English: two fact sheet/flyers that will cover the beginning,
middle, and end products; and one poster. Online materials will be supported by Google Translate
options for engagement in multiple languages. If through the course of this outreach process, the
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City identifies a need for live interpretation or additional translation of materials, the Consultant
will develop a separate scope and fee to cover this additional effort.
In -Person Engagement
Tukwila is a diverse community with businesses and residents that reflect different ethnicities,
cultures, and primary languages. Coordinating with Comprehensive Plan and TE outreach, the
Consultant will work with the City on appropriate in -person engagement. Specifically the
City/Consultant team will identify who, when, and where to meet to discuss transportation safety
issues and project concepts
Community Engagement Documentation
The Consultant will create a brief memo that summarizes the outreach efforts that were
conducted as part of this project, including a description of outreach events and meetings,
communities of emphasis, and collected feedback. The deliverable for this task will be a draft and
final public engagement summary.
Task 3.2 Task Force Development
The City of Tukwila will form a stakeholder Task Force, which will include a combination of Tukwila
staff, other agencies, key stakeholders, and residents that are interested in addressing and
improving safety in Tukwila. The Consultant will lead up to three meetings of the stakeholder
group to inform and discuss community priorities for transportation safety, confirm key corridors
and safety countermeasures, and develop buy -in of the draft plan materials. The Consultant will
coordinate with the City on what elements to incorporate into the Transportation Element.
Task 3.3 Vision Statement
Having a vision statement to commit to an eventual goal of zero fatalities and serious injuries will
be critical to securing grant funding through the SS4A program. To support the development of
this vision statement, the Consultant will facilitate a two-hour remote workshop to develop this
statement. The Consultant will present examples from other similarly situated communities that
have successfully developed Vision Zero and Target Zero programs.
Deliverables:
• Pop-up materials including electronic copies of poster boards and PDF files of hand-outs
• Foam -core or similar reusable backer boards
• Public engagement strategy plan and Fact sheet, translations and online materials.
• Draft and Final community engagement memo
• Agendas and other materials for the Task Force meetings, which may include handouts,
figures, maps, PowerPoint presentations, notes and meeting summaries, etc.
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October 2, 2023
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• Up to four meetings will be held, including one workshop to develop a Vision Statement
goal. If additional meetings are requested by City staff the Consultant will put a separate
scope together on a cost and materials basis.
• The Vison Statement workshop will last two hours, other meetings are anticipated to last
one and a half hours long.
• The Consultant team will prepare all materials for the Vision Statement workshop and Task
Force meetings.
• City staff will be responsible for recruiting Task Force members, identifying a meeting space,
and confirming participation.
• Up to three members of the Consultant team will be present at three meetings and one
workshop.
• An equity analysis, narrative and graphics with descriptive population characteristics
demonstrating the equity impact assessment of the proposed projects.
Assumptions:
• It is assumed that City staff will determine the attendees invited to the Vision Statement
workshop and the Task Force meetings.
• The City will determine whether the full Task Force will participate in the Vision Statement
workshop.
• City staff will assist with staffing public outreach events
• City staff will print any flyers or hand-outs and poster boards
• The Final Public Engagement Report will respond to a single round of consolidated edits
from City staff received on the Draft Public Engagement Report
Task 4: Selection of Prioritized Projects
From the subset of high-risk/high-collision corridors, the Consultant, in conjunction with City staff,
will identify priority project locations.
Task 4.1 Identify Priority Project Locations
From the subset of high -risk corridors and processed collision data received from City staff, the
Consultant, in conjunction with City staff, will support up to ten priority project locations
consisting of hot spots, sub -corridors, or small zones. The project priority locations will include a
mix of "quick build" projects that can be deployed quickly to address crashes and larger -scale
projects that are more costly and complex to implement but can address more crashes or crashes
that cannot be addressed through a quick build. This scope includes developing the priority
project location list/map in a two-hour workshop with City staff.
The Consultant will collaborate with City staff to identify a list of priority projects, which will be
based on the results of the collision analysis, collision profile, community engagement, and
systemic evaluation tasks. These locations may include a combination of hot spot locations, key
collision corridors, and locations identified as having greater potential for future collisions
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October 2, 2023
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through the systemic evaluation. The Consultant will coordinate with the City on what elements to
incorporate into the Transportation Element.
Task 4.2 Identify Countermeasures to Address Prioritized Locations
Based on the results of the safety analyses from Tasks 1-4, the Consultant will work with the City
and the Task Force to identify countermeasures (i.e., systemic and location -specific project
elements) that are relevant to the City of Tukwila. This effort will focus on both proven
countermeasures, including those identified by FHWA and NHTSA, as well as emerging trends and
technologies that are showing early signs of promise.
To be consistent with the Safe System approach countermeasures will focus on "Safer Roads,"
"Safer Speeds," and "Safer Road Users". Countermeasure identification will emphasize low-
cost/high-impact countermeasures addressing top crash types identified in the safety analyses
and can be deployed systemically throughout the city to prevent future fatal and serious injury
crashes. Specific additional countermeasures will be identified for high crash locations as well.
Speed's role in crash severity will be incorporated into recommended countermeasures/project
concepts as will the needs of vulnerable road users, including people biking, driving (personal and
commercial vehicles), walking, taking the bus, and using mobility devices.
The Consultant will prepare a countermeasure matrix that summarizes countermeasures for top
crash types, lists crash modification factors (where available), relevant application, Safe Systems
metric addressed, relative cost. Upon review and confirmation of identified countermeasures by
the City, the Consultant will identify locations for systemic countermeasure deployment and
location -specific countermeasures, project elements, and cost estimates for a maximum of top 10
priority locations. Note that this task will not involve detailed design work, but project concepts
will be identified in sufficient detail to develop planning -level cost estimates. Only one cost
estimate per location is anticipated in the budget. Non -infrastructure countermeasures will also
be identified and folded into implementation strategies developed in Task 4.3. The Consultant will
coordinate with the City on what elements to incorporate into the Transportation Element.
Task 4.3 Implementation Strategies and Tracking
The Consultant will derive implementation strategies from previous tasks, including safety
analyses, goal setting and performance measures, countermeasure identification, and Task Force
and community engagement. Strategies will be based on the Safe Systems approach and may
include new or modified policies, processes, and programs, in addition to infrastructure strategies
identified in previous tasks. The goal for this task will be to identify actionable and realistic
implementation strategies the City of Tukwila can achieve. The Consultant will develop an
implementation matrix that will be broken into two distinct sections: one focused on potential
safety infrastructure projects that position the City for WSDOT safety program funding, as well as
supportive technologies, or studies, that could fall under demonstration activities under SS4A; and
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October 2, 2023
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the second section focused on policy, process, and programmatic strategies that will move
Tukwila toward meeting SS4A objectives after plan adoption. The implementation matrix will list
strategies in terms of anticipated impact and feature a brief description of the strategy, what Safe
System element it supports, an assessment of fiscal and staff time resources necessary,
timeframes (e.g., short-, medium-, long-term), roles and responsibilities both internal and external
to the City, potential funding sources, and flag any potential for leveraging existing projects or
programs. The Consultant will coordinate with the City on what elements to incorporate into the
Transportation Element.
Task 4.4 Performance Measures and Goals Identification
Clear and agreed -upon goals and performance measures and targets will set the stage for
successful implementation. Leveraging work prepared for similar communities, the Consultant will
lead the task of establishing safety goals and performance measures that align with the goals.
Goals will support a long-term vision goal of zero fatalities and serious injuries, in alignment with
SS4A Action Plan requirements. It is envisioned that goals and performance measures/targets will
be shaped by the Task Force, safety analyses, and the community engagement process. The
Consultant will prepare draft list of safety plan goals and performance measures informed by
feedback received from the safety analyses and community engagement. The Consultant will
finalize goals and performance measures for the LRSP based on feedback from City staff. The
Consultant will coordinate with the City on what elements to incorporate into the Transportation
Element.
Deliverables:
• Identification of up to ten priority project locations in a list and map format
• Countermeasure matrix as an Appendix
• Location -based countermeasure Identification
• Implementation Matrix
• Draft and Final Goals and Performance Measures
Task 5: Report Documentation
The LRSP document is where all the previously completed efforts come together to document
projects and strategies with measurable benefits for safety. We will deliver a high -quality LRSP
that is effective and implementable to meet the City's objectives.
Task 5.1 Draft LRSP I Comprehensive Safety Action Plan
The Consultant will develop a draft plan based on the findings from work conducted under Task 1
through Task 4. The plan will be highly visual and graphical, with process graphics, detailed
reasonable and actionable steps within means accessible to the City.
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October 2, 2023
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re
II
This task includes one round of review from the City to address comments. The Consultant will
coordinate with the City on what elements to incorporate into the Transportation Element.
Deliverables:
• Draft Action Plan
• Final Action Plan, part of which to be incorporated into the Transportation Element after
coordination with the City
Assumptions:
• The Consultant will develop a final Plan to be published by the City.
00
Tukwila LRSP Fee Proposal
2-Oct-23
Fehr & Peers (Prime)
Project Principal- Safety Outreach
Project
Manager in -Charge Expert Lead
Planner/A Graphics
Taylor Chris Erin Emily Alice
Whifaknr Rrailan.l Farm icnn Allharf nalyst
$195 $365 $325 $220 $150 $190
Labor Direct
Total
Hours Costs
Toole Design (Subconsultant)
Labor Direct Total
Total
Hours Costs Hours
Total Costs
Project
Coordina
tor
$135
Michael Alex Duvall
Hintze Project
Lead Engineer
$232 $156
Joanna
Wang
Analyst
$145
Amish Tailor
Planner
$124
Tasks
Task 1 - Project Mangement
Task 1.1 Project Kick Off Meeting
1
1
1
1
4
$40
$970
1
1
$520
$750
5
$1,720
Task 1.2 Project Mangement and
Coordination
36
16
4
4
4
64
$600
$15,480
11
8
8
27
$4,790
91
$20,270
Task 1.3 Coordination with
Transportation Element Update and
Assessment of Policies, Plans and
Guidelines
16
4
8
8
2
38
$310
$8,120
0
$0
38
$8,120
Task 2 - Safety Data Analysis
Task 2.1 Existing Conditions Analysis
16
2
48
16
5
87
$590
$15,355
0
$0
87
$15,355
Task 2.2 Identification of Common
Risk Factors
16
2
4
36
I
4
62
$440
$11,530
0
$0
62
$11,530
Task 2.3 Analyze Road Network for
Common Risk Factors
16
2
2
24
9
3
56
$410
$10,625
0
$10,625
Task 2.4 Equity Impact Analysis
4
8
1
13
$80
$2,195
$2,195
Optional Task: Data Dashboard
2
1
24
2
29
$190
$4,815
0
$0
29
$4,815
Task 3: Community Engagement
I
Task 3.1 Community Engagement
and Outreach
12
2
16
24
16
4
74
$1,350
$15,120
6
8
14
$2,380
88
$17,500
Task 3.2 Task Force Development
16
2
20
8
8
3
57
$460
$11,835
0
$0
57
$11,835
Task 3.3 Vision Statement
8
4
8
4
2
26
$230
$5,880
2
2
$460
28
$6,340
Task 4: Selection of Prioritized Projects
Task 4.1 Identify Priority Project
Locations
24
2
4
48
5
83
$580
$15,165
8
8
12
8
36
$5,840
119
$21,005
Task 4.2 Identify Countermeasures to
Address Prioritized Locations
10
2
2
14
2
30
$230
$5,930
30
160
20
210
$34,820
240
$40,750
Task 4.3 Implementation Strategies
and Tracking
10
2
2
14
2
30
$230
$5,930
24
12
60
96
$14,880
126
$20,810
Task 4.4 Performance Measures and
Goals Identification
12
2
4
26
3
47
$350
$9,025
8
8
$1,860
55
$10,885
Task 5: Report Documentation
Task 5.1 Draft Plan
36
12
8
20
60
40
11
187
$1,460 $37,945
0
$0
187
$37,945
Task 5.2 Final Plan
12
2
18
8
3
43
$310 $8,005
0
$0
43
$8,005
Total for all Tasks
247
58
26
77
369
97
56
930 $7,860 $183,925
90
188
32
84
394 $520 $66,300 1,255 $249,705
Notes:
This fee proposal is valid for a period of 90 days from the proposal submittal date.
Actual billing rate at the time of service may vany depending on the final staffing plan at the time the project starts; the overall fee will not be exceeded.
Mileage is billed at the IRS rate plus 10% handling fee
Rates and non -key staff are subject to change at any time, without notice, and within the total budget shown
Approximate estimates for engagement direct costs:
Social Pinpoint license ($750)
Translation of one flyer/poster into 4 langauges ($600)
4 Print poster boards for engagement activities at $50 per board ($200)
Other Direct Costs include reimbursable expenses such as mileage and communications
City of Tukwila
City Council Transportation & Infrastructure Services Committee
Meeting Minutes
November 20, 2023 5:30 p.m. - Hybrid Meeting; Duwamish Conference Room & MS Teams
Councilmembers Present: Tosh Sharp, Chair; Kate Kruller, Mohamed Abdi
Staff Present: Hari Ponnekanti, Catrien de Boer, Cyndy Knighton, Laurel Humphrey,
Seong Kim, Alison Turner
I. PRESENTATIONS
II. BUSINESS AGENDA
A. Ordinance: Valley View Sewer District Franchise Agreement
Staff is seeking approval of a Franchise Agreement with Valley View Sewer District, which is
the last significant water/sewer utility without a completed agreement.
Committee Recommendation
Unanimous approval. Forward to November 27, 2023 Committee of the Whole.
B. Consultant Agreement: Local Road Safety Plan
Staff is seeking approval of an agreement with Fehr & Peers in the amount of $249,705 for
*engineering services in conjunction with a Local Road Safety Plan for use in the
Transportation Element of the Comprehensive Plan.
Committee Recommendation
Unanimous approval. Forward to the December 4, 2023 Regular Consent Agenda.
C. Consultant Agreement: Southcenter Boulevard/65t" Avenue South Signal
Staff is seeking approval of an agreement with KPG-Psomas in the amount of $199,721 to
provide signal design and engineering services for the project.
Committee Recommendation
Unanimous approval. Forward to the December 4, 2023 Regular Consent Agenda.
D. Agreement: Transportation Demand Management Outreach Services
Staff is seeking approval to amend the TDM outreach service contract with Hopelink to
extend it through June 30, 2025 and add $165,000 to the budget for the time extension.
Committee Recommendation
Unanimous approval. Forward to the December 4, 2023 Regular Consent Agenda.
The meeting adjourned at 6:19 p.m.
TS
Committee Chair Approval
Minutes by LH
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