Loading...
HomeMy WebLinkAboutPlanning 2023-12-14 ITEM 7.2 - BYLAW AMENDMENT: TERM END DATES - STAFF MEMORANDUMAllan Ekberg, Mayor TO: FROM: BY: DATE: Department of Community Development - No Gierloff, AICP, Director Tukwila Planning Commission Nora Gierloff, AICP, DCD Director Nancy Eklund, AICP & Neil Tabor, AICP November 9, 2023 SUBJECT: Bylaw Amendment: Modification of Term End Dates — Info Memo ISSUE Should the Planning Commission amend its bylaws to correspond with the City Council -adopted revisions to TMC 2.36.020, which extended the terms of Planning Commission members from December 31 to March 31? BACKGROUND The Tukwila City Council adopted Ordinance 2713, which went into effect on November 14, 2023. This ordinance extended the Planning Commissioners term end from December 31' to March 315t. This change necessitates an amendment to the Planning Commission bylaws to allow the selection of Officers to occur in the first meeting following March 31, 2024, the new end -of -term date. The change would also modify the date of the transition of Planning Commission leadership from the first meeting in January to the first meeting in April. RECOMMENDATIONS Staff recommends that the Planning Commission adopt an amendment to the bylaws as shown in the excerpt that follows. The change proposed is in Article IV; the other text is provided for context. Suggested Motion: I move that Article Four of the Planning Commission bylaws be changed to reference April rather than January as the date for the designation of officers and start of their terms. Tukwila City Hall • 6200 5outhcenter Boulevard • Tukwila, WA 98188 • 206-4,.-1800 Website.: TukwilaWA.gov 32 INFORMATIONAL MEMO Bylaw Amendment: Modification of Term End Dates — Info Memo November 9, 2023 Page 2 of 3 Planning Commission Bylaws ARTICLE II — MEMBERSHIP Per TMC 2.36.020, the Commission shall be composed of seven members and shall include six community members representing a cross section of the community from different trades, occupations, activities and geographical areas and one member representing a business operating in the City. A. Length of Appointment The term of membership for the members of the Tukwila Planning Commission shall be four years. B. Resignation If a Commission member is unable to complete their term of service a letter of resignation should be sent to the Mayor indicating the effective date of the resignation. C. Removal Commission members may be removed from the position if absent without being excused for three consecutive meetings or six regular meetings in a calendar year. D. Compensation Members receive no monetary compensation for serving on the Commission. ARTICLE III - DUTIES OF THE COMMISSION, OFFICERS, COMMISSIONERS AND SUPPORT STAFF A. Duties of Commission The Commission shall undertake the duties and responsibilities defined in TMC 2.32.010 B. Officers Officers shall be a Chair and a Vice -Chair; both appointed members of the Commission. In absence of both the Chair and the Vice -Chair members shall elect a Chair pro tem. C. Duties of the Officers Chair The Chair shall preside at all meetings and adhere to the duties of the presiding officer prescribed in Robert's Rules of Order, Newly Revised. When necessary, the Chair shall call for special meetings. The Chair shall be a full voting member of the Commission. The Chair may delegate duties to other Commissioners with the consent of the Commission. The Chair shall speak on behalf of the Commission before City Council, the public and City staff. 33 INFORMATIONAL MEMO Bylaw Amendment: Modification of Term End Dates — Info Memo November 9, 2023 Page 3 of 3 The Chair will serve as a member on the City's Board of Ethics. In the event the Chair is unable or unwilling to serve on the Board of Ethics, the Commission shall select a member to serve on the Board. The responsibilities of the Chair include: • Providing group direction and options for setting goals; • Coordinating with staff to set meeting agendas; • Coordinating meeting preparation with City staff; and • Representing the Commission in the community. The term of office shall be one year. Vice -Chair The Vice -Chair shall perform the duties of the Chair in absence of the Chair. The Vice - Chair may also speak on behalf of the Commission before City Council, the public and City staff when the Chair is not available to speak. The term of office shall be one year. The Vice -Chair will promote to the Chair the following year. ARTICLE IV — DESIGNATION OF OFFICERS The Commission shall make a motion to designate a Chair and a Vice Chair to serve for one year. Designations are based on longevity of service on the commission and will rotate through all of the members before a member serves an additional term. Generally, officers shall be designated and take office annually at the first regular public meeting of the Commission in J.a+ua yAIHL The first item of new business shall be the designation of the officers and they will assume their duties at that time. The Vice -Chair from the previous year will be designated as Chair and the next member in line of seniority will be designated as the Vice -Chair. Should the Chair be vacated prior to the completion of the Term, the Vice -Chair will assume the duties and responsibilities of the Chair for the remainder of the Term. The next member in line of seniority will then be designated as the new Vice -Chair to serve out the remainder of the Term. Should the Vice -Chair be vacated prior to the completion of the Term, the Chair will designate the next member in line of seniority as the new Vice -Chair to serve out the remainder of the Term.