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HomeMy WebLinkAboutWS 2024-03-18 COMPLETE AGENDA PACKETw �i o 2 Tukwila City .'� WORK Council Agenda .'• SESSION •. �v o LA of riiit J � `1 r Thomas McLeod, Mayor Councilmembers: ❖ De'Sean Quinn ❖ Tosh Sharp Marty Wine, Interim Oty Administrator ❖ Armen Papyan ❖ Jovita McConnell Mohamed Abdi, Council President ❖ Dennis Martinez ❖ Hannah Hedrick 1908 ON -SITE PRESENCE: TUKWILA CITY HALL COUNCIL CHAMBERS 6200 SOUTHCENTER BOULEVARD REMOTE PARTICIPATION FOR THE PUBLIC: 1-253-292-9750, ACCESS CODE: 56095437# Click here to: Join Microsoft Teams Meeting For Technical Support: 1-206-433-7155 Monday, March 18, 2024; 5:30 PM 1. CALL TO ORDER 2. BUSINESS ITEMS a. Human Services 2023 Program Review. Stacy Hansen, Human Services Program Coordinator b. City Council Retreat follow-up. Laurel Humphrey, Legislative Analyst Pg.1 Pg.15 3. ADJOURNMENT This agenda Remote is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. taped, and available at www.tukwilawa.gov) Tukwila Council meetings are audio/video Rio- If you are in need of translation or interpretation services at a Council meeting, I;Q please contact us at 206-433-1800 by 12:00 p.m. on the meeting date. I I I • Human Services Program Overview N Human Services Priorities • Focus is only Tukwila Residents Relational vs transactional; dignity, compassion, confidentiality, and equity • Respond to a variety of Requests Calls, emails, referrals (internal/external), walk-ins • Information & Referral, System Navigation, Resource Connectors Not social workers, case managers, or crisis responders. No home visits. • Administer Internal Rental Assistance Program HB 1406 funds • Create & Monitor 36 Non -Profit Contracts (see page 11) • Manage Minor Home Repair Program for low/mod income owner -occupied homes • Active Collaborators in a wide range of local, sub -regional and regional initiatives Foundational to Human Services program and service delivery Removing language, transportation, & accessibility barriers ,-- (Equity Policy Implementation Committee) cw -> Only City to provide direct rental assistance to residents via partnerships with property managers Staff are long-standing, participating members of EPIC Continually seek additional growth in DEI trainings to best serve community Funding Priorities Contract Budget Allocation: $430,000 • Amount spent on each priority • % of Contract Budget • Human Services Funding Collaborative (only opportunity to apply for HS tunds) • RFP process aligns with biennial City budget cycle • HSAB hours in review process to ensure funding recommendations align with community need *See Page 11 for list of programs/awards CITY WATER/SEWER CONTINGENCY $7,000 $7,014 1% 2% SUPPORT FOR INDEPENDENCE $89,959 21% FOOD SECURITY $51,237 12% WELLNESS $123,540 29% HOUSING $151,250 35% 4 4000 3500 3000 2500 2000 1500 1000 500 0 01 2021-2023 Calls for Financial Assistance 1793 1452 r 1239 943 573 1 545 3615 ■ 2021 2022 2023 2709 2709 424 515 617 HOUSING UTILITIES ALL CALLS HOURS SUPPORT 5 CD $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $o 2023 Financial Assistance Financial Assistance (Rent/Utility) Comparison Unduplicated Residents Assisted $275,855 $309,050 $100,474 I ■ 2021 ■ 2022 ■ 2023 300 200 100 0 229 199 104 490 438 248 HOUSEHOLDS INDIVIDUALS 6 Minor Home Repair Program 2023 YTD Unduplicated Households 13 Number of Repairs 21 7 (10 pending) 9 (10 pending) Funds Spent $26,065 $8,800 ($18k remaining) Currently spending 2022 funds. No funds awarded for 2023 Human Services Advisory Board • Welcomed new members Julie Herdt (TSD) Andrew Hayes (resident) • Toured the RPUMC Village and Miracle Village (tiny homes) • Offered feedback to DCD staff on Comp Plan • Presentations from Non -Profits St i l I Wate rs OneAmerica 2024 Work Plan: Read, rate, recommend funding for non-profit applications for 2025-2026 biennial budget I I I 10 r kl:11%114 CITY OF TUKWILA HUMAN,ShRVICES CONTRACTED PROGRAMS Shelter services provided by 6 funded agencies to provide services to Tukwila residents. 6,449 102 204 BEDNIGHTS HOURS OF RESIDENTS PROVIDED CASE MGMT SHELTERED Legal eviction prevention provided to 48 households r FOOD 1 O i of Tukwila's residents O used food resources 1,114,085 Pounds of Food Distributed 11,717 Number of Meals Served 4,020 Residents Served r INFORMATION & REFERRAL Direct contact b/w Residents & Human Services staff. 2,709 Phone Calls 1,239 Housing -Related 590 Utility -Related 412 Hours of System Navigation SUPPORT FOR INDEPENDENCE Provides transportation, system navigation, job training, and basic needs. 545 Workshops/Classes/Training 51 Transportation Trips 679 Miles Traveled 1374 Residents Assisted L r L Assisting residents impacted by domestic violence, assault, and other trauma. © 1,891 622 CALLS HOURS OF RECEIVED ADVOCACY 100 RESIDENTS ASSISTED MINOR HOME REPAIR Helping resident home owners age in place and receive help with small repairs. $26,065 Annual Funding Spent 153 Repair Requests/Calls 63 Hours of Project Management 21 Jobs Completed 13 Households Impacted YOUTH HEALTH 541 Hours of Mentoring 271 Separate Days of Tutoring 1498 Medical Therapy Sessions 673 Hours of Counseling 455 Students Served kitt RENT & UTILITY ASSISTANCE Financial assistance provided to prevent eviction and homelessness. 321 Individuals Assisted 130 Households Assisted r MEDICAL/DENTAL 5,744 Appointments 3,291 Residents Served 52 Pieces of Medical w —1 Equipment Provided VLAO 2023 FUNDING PRIORITIES CITY WATER/SEWER CONTINGENCY $7,000 1% I SUPPORT FOR $89,959 $7,014 F INDEPENDENCE ELLNES 2% $123,540 21% 29% FOOD SECURITYA Meilli $51,237 12% HOUSING $151,250 35% 10 L 12 Tukwila Human Services 2023-2024 Funding Awards AGENCY/PROGRAM: FUNDING PRIORITY 2023-2024 1 2 3 4 5 6 7 8 g 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 WELLNESS (physical, behavioral, dental, well-being) After -School All -Star Academies Tutoring & Mentoring CHS-Akin (formerly RAYS) - student behavior health Children s i nerapy Center - nero/motor services for 0-3 Communities in Schools -Liaisons Consejo - Counseling & Referral Crisis Clinic Crisis Line Crisis Clinic Teen Link DAWN -Community Advocacy (domestic violence) Health Point -Dental Health Point -Medical MOU MOU Institute for Family Devel-Pact in -home counseling MOU King County Sexual Assault Resource Center MOU YWCA-Children's DV Program MOU YWCA -Gender Based Violence Services Total HOUSING African Community Housing & Development -holistic support Catholic Comm Service-Emer Financie assistance YWCA Anita Vista (confidential DV shelter) Hospitality House- Women's Shelter KC Bar Foundation -Pro Bono legal (eviction prevention) Mary's Place - Diversion funds MOU MOU Awards $7,000 $35,000 $7,500 $5,000 $5,000 $3,408 $1,000 $4,000 $7,500 $7,500 $20,000 $8,632 $6,000 $6,000 $123,540 $13,000 $25,000 $9,000 $10,000 $10,000 $10,000 Multi Service Center -EARNS rent/utility assistance $47,000 Multi Service Center -Shelter - family MOU $4,750 (Renton Ecumenical -Center of HOPE-families/women $10,000 Way Back Inn - 3 units of family transitional housing $12,500 Total $151,250 FOOD SECURITY 25 ,ound Generations -Meals on Wheels MOU $11,237 26 Tukwila Pantry - food & basic essentials $40,000 SUPPORT FOR INDEPENDENCE 27 Bridge Ministries - medical equipment 28 (Childcare Resources - Info & Referral MOU Total $51,237 29 Crisis Connections 211 MOU 30 LCS-Angle Lake Family Resource Center 31 OneAmerica - ESL hybrid model $3,000 $5,869 $2,000 32 'Partner in Employment - Training, work readiness MOU 33 PSTC-Employment & Training 34 ReWA-Case Management, system navigation 35 SVDP - Centro Rendu education, social services, legal 36 Sound Generations -Volunteer Transp. To medical appts Non- profit allocation City water/sewer bills $7,000 Contingency $7,014 2023-2024 HS allocated budget $430,000 $9,000 $5,000 $20,000 $7,500 $31,500 $3,000 $3,090 $89,959 $415,986 13 14 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: City Council FROM: Laurel Humphrey, Legislative Analyst DATE: March 12, 2024 SUBJECT: 2024 City Council Retreat Follow -Up BACKGROUND The City Council convened its annual Retreat on March 2, 2024, which had the following objectives: • Get to know one another. • Practice braver conversations and collaboration. • Clarify roles and expectations. • Enhance understanding of Council members' working styles. • Establish agreements about how we work together moving forward. Conversations that day resulted in the following potential changes to the Rules of Procedure: 1. Limit public comment time to 3 minutes per speaker. 2. Limit initial Councilmember comments to 5 minutes until everyone has an opportunity speak; additional time can be given upon subsequent rounds of speaking. 3. When discussing items coming out of committees, the three Committee members should speak first. 4. Build in appropriately timed set breaks at Council meetings. Councilmembers requested an opportunity to follow-up on the Retreat and discuss these preliminary changes with all seven Councilmembers prior to moving forward. RECOMMENDATION Staff is seeking Council discussion and consensus on the proposed changes to the Rules of Procedure. Staff will then return with draft amendments. ATTACHMENTS 1. Facilitator notes 15 City of Tukwila Council Retreat Notes March 2, 2024 Recorded by Nancy M. Campbell Attendees: De'Sean Quinn, Mohamed Abdi, Armen Papyan, Jovita McConnell, Dennis Martinez, Hannah Hedrick, Laurel Humphrey, Thomas McLeod Retreat Objectives: • Get to know one another. • Practice braver conversations and collaboration. • Clarify roles and expectations. • Enhance understanding of Council members' working styles. • Establish agreements about how we work together moving forward. Interview Themes: The following are themes raised by several Council members. The themes were reviewed with members who agreed that they reflect the perspective of members present. Desired Retreat Outcomes • Know and understand more about each other • Model behavior that we would like to see in the community and staff • How to work better as a group • A game plan for how to manage inappropriate behavior • Agree to interact cordially and respectfully • Agree to disagree and move on • Run more effective meetings Council Role: • Model fairness and equity • Make policy that meets community needs • Make policy, oversee budget, and ensure implementation • Policy, guidance, fiduciary and not operations • Collaborate with Executive branch but not direct staff • Not oversee staff and operations • Listen to the community • Make decisions not just ask questions Current State of the Council: • New members and relatively new members • Recognition of the learning curve • No shared agenda or priorities • Some intragroup working style conflict • 5/6 interviewed focus on need to learn to work together Tukwila City Council Retreat 1 March 2nd Meeting Notes 16 Member priorities include: • Asylee crisis • Helping youth • Tukwila Urban Center • Market rate housing • Sustainability Relationships: • Not much change from past but getting better • Not coming prepared (asking answered questions) • Disrespectful of other members and staff (e.g., questioning of staff) • Not always assuming good intentions • Speaking to the audience rather than problem solving • Body language of disrespect • Boys Club Need from other Council members: • Work together, team • Agree to disagree and move on • President to take control of the meeting • Committee of the Whole is for learning • Respect where others come from • Come prepared, don't use dais time to learn about the issue • Don't assume or imply motive • New members don't be afraid to speak up Need from Mayor: • Transparency...good and the bad • Honesty • Share the "why" • Create a culture of responsibility, professionalism, and service • Value Council opinion • Cultivate and deepen relationships with CMs Desired Change in Council Functioning and Behavior: • Come to meetings prepared...read packet and ask as many questions in advance as possible • Be mindful of how much time you take up • Be respectful to other Council Members and to staff • Speak to the process and not the person • Less performance and more process to achieve results • How information is communicated to staff is not clear Tukwila City Council Retreat 2 March 2nd Meeting Notes 17 Structure: • Not using Robert's Rules sufficiently • Not adhering to own guidelines re member behavior, community input, time, sharing process • Not sharing responsibility of holding people accountable Review and Modification of Existing Operating Agreements: Members present reviewed the agreements reached at last year's Council retreat. All the agreements below have been incorporated into the City Council Rules of Procedure. Agreements include: 1. Barring circumstances that may be outside of our control, members agreed to review meeting materials in advance of the meeting and as much as possible, direct questions for clarification or additional information to the City Administrator in advance of the meeting. 2. During City Council meetings, council members will only speak when acknowledged by the Presiding Officer. 3. Members agreed not to engage in "side bar" conversations (to include verbal and electronic) when another Council member or staff is speaking. Council members will refrain from showing body language that provides commentary regarding what a speaker is saying. Examples include eye rolling, faces showing disagreement, turning away from the speaker, etc. 4. Members agree to engaging in conversations on the dais with brief and relevant commentary that does not duplicate another member's comments. 5. Council members must limit questions during the public comment period to those that are needed for clarification. 6. After thanking someone who contributes during the public comment period, the Presiding Officer will inform the contributor that the follow up to their question or concern will take place in the following days after the meeting. Members discussed how some of the agreements are not being followed as well as other problems they observe in Council functioning. Members agreed that it is not appropriate to ask staff at a meeting to summarize information that is already in the packet or to direct staff to do any work that is outside the boundaries of policy direction. Some members expressed frustration at the number of side bars and breaks taken by other members. There is a desire by all members present to reduce the amount of duplication in meetings. The members decided to amend the rules as follows: The time limit for public comment was set as three minutes and for Council Member comments at five minutes. Council members can request more time after all members have had a chance to speak. Additional comment rounds are at the discretion of the President. Tukwila City Council Retreat 3 March 2nd Meeting Notes 18 Members encouraged the President to assert himself more and use Robert's Rules of Order to ensure effective use of meeting time. It was also recommended that all Committee members speak first on an item. This may answer questions that members have and thereby reduce unnecessary questions. All members agreed to model the behaviors described in the above agreements and to hold each other accountable for agreement violations. If it is believed another member is violating agreements, a member will call a point of order in an effort to stop violations. It was suggested that meetings should include set breaks at appropriate times to prevent a member who has stepped out of the room from re -asking a question that was addressed while they were gone. It was also suggested that the proposed agreements be reviewed by all in a Council work session and that goal adherence be reviewed again at midyear. Tukwila City Council Retreat 4 March 2nd Meeting Notes 19 20