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Home My WebLink AboutReg 2024-03-18 COMPLETE AGENDA PACKET1 Tukwila City ❖ REGULAR Council Agenda MEETING ❖ ILA J'� ifs ,. c /? 2908 Thomas McLeod, Mayor Councilmembers: ❖ De'Sean Quinn ❖ Tosh Sharp Marty Wine, Interim City Administrator ❖ Armen Papyan ❖ Jovita McConnell Mohamed Abdi, Council President + Dennis Martinez ❖ Hannah Hedrick ON -SITE PRESENCE: TUKWILA CITY HALL COUNCIL CHAMBERS 6200 SOUTHCENTER BOULEVARD REMOTE PARTICIPATION FOR THE PUBLIC: 1-253-292-9750, ACCESS CODE: 670077847# Click here to: Join Microsoft Teams Meeting For Technical Support: 1-206-433-7155 Monday, March 18, 2024; 7:00 PM • Ord #2728 • Res #2092 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. LAND ACKNOWLEDGEMENT The City of Tukwila is located on the ancestral lands of the Coast Salish people. We acknowledge their continuing connections to land, waters and culture. We pay our respects to their elders past, present and emerging. 3. PUBLIC COMMENTS including comment on items both on and not on the meeting agenda Those wishing to provide public comments may verbally address the City Council on -site at Tukwila City Hall or via phone or Microsoft Teams for up to 5 minutes for items both on and not on the meeting agenda. To provide comment via phone or Microsoft Teams, please email citycouncil@tukwilawa.gov with your name and topic by 5:00 PM on the meeting both date. and Please clearly indicate that your message is for public comment during the meeting, you will receive further instructions. 4. PRESENTATION Overview of Cascade Water Alliance. Melina Thung, Chief of Staff, and Chuck Clarke, Lead Contracts Negotiator, Cascade Water Alliance Pg.1 5. CONSENT AGENDA a. Approval of Minutes: 3/4/24 (Regular Mtg.) b. Approval of Vouchers c. Authorize the Mayor to sign an Interagency Agreement with the Washington State Department of Natural Resources for Southgate Park restoration and site assessment and restoration plans for four parks, in the amount of $125,000.00. [Reviewed and forwarded to consent by the Community Services and Safety Committee on 3/11/24] d. Approve an application for Lodging Tax funds from the City of Tukwila for Experience Tukwila, in the amount of $190,000.00. [Reviewed and forwarded to consent by the Community Services and Safety Committee on 3/11/24] Pg.13 Pg.45 6. UNFINISHED BUSINESS Update on asylum seekers/migrants. ➢ Rescheduled from 3/11/24 Committee of the Whole Q Pg.63 (continued..) REGULAR MEETING March 18, 2024 Page 2 7. NEW BUSINESS Authorize the Mayor to sign a Memorandum of Understanding to Collective Bargaining Agreement No. 22-031 with Teamsters Local Union No. 117, representing the Police Commanders, agreeing that the 2022-2023 Collective Bargaining Agreement will remain in full force and effect through June 30,2025. Pg.77 8. REPORTS a. Mayor b. City Council c. Staff - City Administrator Report Pg.83 9. MISCELLANEOUS 10. EXECUTIVE SESSION 11. ADJOURNMENT ❖ CLOSED SESSION ❖ Collective Bargaining — Pursuant to RCW 42.30.140(4)(b) Location: Hazelnut Conference Room (CR #3) Remote This agenda is available at Tukwila Council meetings www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. are audio taped (and video taped as of 9/14/20). Available at www.tukwilawa.ciov) car- Ke If you are in need of translation or interpretation services at a Council meeting, please contact us at 206-433-1800 by 12:00 p.m. on the meeting date. WELCOME TO THE TUKWILA CITY COUNCIL MEETING The Tukwila City Council encourages community participation in the local government process and welcomes attendance and public comment at its meetings. MEETING SCHEDULE Regular Meetings are held at 7:00 p.m. on the 1st and 3rd Mondays of each month. The City Council takes formal action in the form of motions, resolutions and ordinances at Regular Meetings. Committee of the Whole Meetings are held at 7:00 p.m. on the 2nd and 4th Mondays of each month. The City Council considers current issues, discusses policy matters in detail, and coordinates the work of the Council at Committee of the Whole meetings. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council for up to 5 minutes on items both on and not on the meeting agenda during Public Comments. The City Council will also accept comments on an agenda item when the item is presented in the agenda, but speakers are limited to commenting once per item each meeting. When recognized by the Presiding Officer, please go to the podium if on -site or turn on your microphone if attending virtually and state your name clearly for the record. The City Council appreciates hearing from you but may not respond or answer questions during the meeting. Members of the City Council or City staff may follow up with you following the meeting. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. The City Council Rules of Procedure provide the following guidelines for Public Hearings: 1. City staff will provide a report summarizing and providing context to the issue at hand. 2. City staff shall speak first and be allowed 15 minutes to make a presentation. 3. The applicant is then allowed 15 minutes to make a presentation. 4. Each side is then allowed 5 minutes for rebuttal. 5. After City staff and the applicant have used their speaking time, the Council may ask further clarifying questions of the speakers. 6. Members of the public who wish to address the Council on the hearing topic may speak for 5 minutes each. 7. Speakers are asked to sign in on forms provided by the City Clerk. 8. The Council may ask clarifying questions of speakers and the speakers may respond. 9. Speakers should address their comments to the City Council. 10. If a large number of people wish to speak to the issue, the Council may limit the total amount of comment time dedicated to the Public Hearing. 11. Once the Presiding Officer closes the public hearing, no further comments will be accepted, and the issue is open for Councilmember discussion. 12. Any hearing being held or ordered to be held by the City Council may be continued in the manner as set forth by RCW 42.30.100. For more information about the City Council, including its complete Rules of Procedure, please visit: https://www.tukwilawa.gov/departments/city-council/ -f� CASCADE WATER ALLIANCE • Cascade Water Alliance Informational Briefing to Tukwila City Council March 18, 2024 N Agenda Overview of Cascade Water Alliance and Tukwila's membership. Current water supply. Future water supply - summary of Seattle's and Tacoma's proposals. Timeline and next steps. Cascade Water Alliance • Created in 1999 to provide members with a voice and a vote. • Mission is to provide safe, clean and reliable water to members in a cost- effective and environmentally responsible way. • One of the "big four" water suppliers. • Seven member agencies. • Serves 380,000 people, 20,000 businesses. • Governed by Board of Directors of members' elected officials. issaqua vSk way Water & er District T ila CASCADE WATER ALLIANCE Lake Tapps Reservoir • Contracted water from Seattle. • Early demand forecasts estimated needing a new source of supply by 2024. • 2009: Purchased Lake Tapps Reservoir from PSE as future source of supply. • Water rights issued by Department of Ecology. • Entered into agreements with the Puyallup and Muckleshoot Tribes (instream flows) and Lake Tapps Community (lake levels). • $147M+ invested for Lake Tapps since 2008 with $3.5M ongoing annual expenses. 4 Cascade's Work Operation, maintenance, and capital improvements of Lake Tapps Reservoir assets. Water efficiency programs. Member, Lake Tapps, and stakeholder communications and outreach. Financial management. Property management. Long-term planning. Water supply contract management. 01 Q) • Tukwila's Membership • Safe, clean, reliable water today and in the future. • Water efficiency programs, community outreach, other support as -needed (e.g., technical and regulatory issues). • 2024 member charges: $2.8 million. • 2024 Regional Capital Facility Charge (connection charge): $7,454 per residential unit. 6 Current Water Supply • Contracted water supply from Seattle declines in 2039, ends in 2063. • Business model: Use regional water to bridge demand until Lake Tapps is operational. • Ample regional water through 2060. • Seattle extension or new Tacoma contract allows build out of Lake Tapps to be delayed past 2042: o Estimated cost of $2 billion for transmission pipes, treatment plant, other facilities for Lake Tapps. Co Annual Average MG❑ 550 500 450 400 350 300 250 200 150 100 50 Actual Aggregate Demand 0 2000 2005 Seattle -Tacoma -Everett Aggregate Supply and Projected Demand 2010 2015 2020 Current Aggregate Supply 2025 at C$�cad� Earl FoSecas-t--- ate *recast* {¢ 20ig Recent Aggregate nd RecentF reca ascade De The sum of the forecasts from each supplier's most recent water system plan 2030 2035 2040 2045 2050 2055 }in 2060 mg! 8 Future Water Supply In 2022, Cascade's Board directed staff to seek proposals from Seattle and Tacoma: • 20-year or longer term to delay build out of Lake Tapps; • Improved financial outlook over building Lake Tapps by 2042; • Flexibility to adapt to changing circumstances; and • Regional partnership opportunities. 9 CC) O Water Supply Proposals Seattle • 10-year guaranteed extension (2040-2049) o $53M savings versus building out Lake Tapps by 2042 • Two five-year conditional extensions (2050- 2054 and 2055-2059) o $132M savings versus building out Lake Tapps by 2042 • 40-year conditional contract for individual members (2060-2099) o $907M savings if Lake Tapps does not need to be built out at all o Very low probability of occurring Tacoma • 25-year guaranteed contract (2040-2064) o Rates about 20% below Seattle o $298M savings versus building out Lake Tapps by 2042 iL Longer supply reliability, greater flexibility, lower cost than Seattle 10 Timeline for Cascade's Board Decision April 2024 V- • Board direction to negotiate with Tacoma or Seattle Cascade's budget/rates development April — September 2024 • Negotiate contract with Tacoma or Seattle L Rates info provided to members Board approves Cascade's budget/rates October/November 2024 i— • Board authorization to finalize contract Ni COUNCIL AGENDA SYNOPSIS nitials Meeting Date Prepared by Mayor's review Council review 3/18/24 DR ITEM INFORMATION ITEM No. 5.C. STAFF SPONSOR: DAVID ROSEN ORIGINAL AGENDA DATE: 3/ 18/ 24 AGENDA ITEM TITLE Grant Acceptance: $125,000 Washington State Department of Natural Resources Non -Competitive Fundng CATEGORY ❑ Discussion Mtg Date Motion Mtg Date Resolution Mtg Date ❑ Ordinance Mtg Date Bid Award Mtg Date ❑ Public Hearing ® Other Mtg Date Mtg Date 3/18/24 SPONSOR ❑ Council ❑ Mayor ❑ 1dlnin Svcs ❑ DCD ❑ Finance ❑ Fire ® P&R ❑ Police ❑ PIP' SPONSOR'S SUMMARY The Tukwila Parks & Recreation Department is seeking to sign an agreement for $125,000 in non-competitive funding from the Washington State Department of Natural Resources (DNR) and execute two contracts at $40,000 or above that will utilize said funding. City financial policies require the department to acquire approval from the city council before the mayor may sign the agreement or its resultant contracts. Department staff recommend approval of the funding agreement and its resultant contracts. REVIEWED BY ❑ Trans&Infrastructurc Svcs ® Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 3/11/24 COMMITTEE CHAIR: MCCONNELL RECOMMENDATIONS: SPONSOR/ADMIN. Parks & Recreation Department COMMITTEE Unanimous approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED $125,000 AMOUNT BUDGETED $0 APPROPRIATION REQUIRED $125,000 Fund Source: GRANT Comments: Grant is on reimbursement basis, budget amendments will be made for FY24 and FY25 MTG. DATE RECORD OF COUNCIL ACTION 3/18/24 MTG. DATE ATTACHMENTS 3/18/24 Informational Memorandum dated 3/4/24 Proposed Agreement (93-106600) with WA DNR Proposed Scope of Work - $85,000 Southgate Restoration by EarthCorps Proposed Scope of Work - $40,000 Restoration Plans (4) by EarthCorps Map of Proposed Work Locations Minutes from the 3/11/24 CSS Committee meeting 13 14 City of Tukwila Thomas McLeod, Mayor Parks & Recreation Department - Pete Mayer, Director INFORMATIONAL MEMORANDUM TO: Community Services & Safety Committee FROM: David Rosen, Parks & Recreation Analyst DATE: March 4, 2024 SUBJECT: Acceptance of $125,000 in Grant Funding & Approval of Related Contracts ISSUE The Tukwila Parks & Recreation Department is seeking to sign an agreement for $125,000 in non- competitive funding from the Washington State Department of Natural Resources (DNR) and execute two contracts at $40,000 or above that will utilize said funding. City financial policies require the department to acquire approval from the city council before the mayor may sign the agreement or its resultant contracts. BACKGROUND In 2023, DNR received funds from state sources that were to be utilized for their Urban & Community Forestry Program (UCF). In the interest of quickly utilizing this funding, DNR identified several cities, including Tukwila, based upon their Prioritization Tool ranking census tracts within Washington State needing the greatest community forestry assistance. Some of the higher -ranking census tracts include: • 53033027200 (3rd) — Riverton & Foster neighborhoods • 53033026300 (4th) — Allentown and the East Marginal Way corridor • 53033028300 (53rd) — McMicken neighborhood The Green Tukwila program identified projects within these census tracts and provided a funding proposal to DNR in service of several parks throughout the city's system that has now been tentatively approved for funding. DISCUSSION This funding will support two projects ("Activity" per the DNR agreement) addressing community forestry needs and concerns: Activity 1 — Southgate Park Restoration ($85,000) Southgate Park, located in Census Tract 53033027200 on 42nd Ave S due south of Riverton Park, is a 9-acre naturally forested park that has been within Tukwila's park system since being transferred to our ownership by King County in the 1990s. A condition of this transfer requires the land to remain open to the public for recreational use. Unfortunately, in recent years, due to continued overgrowth of invasive species such as English Ivy and Himalayan Blackberry, the park is growing increasingly inaccessible and is now losing tree canopy at an increasing rate. This activity would provide for EarthCorps to bring in professional crews to remove invasive species from the ground cover, install tree survival rings to save tree canopy, and utilize herbicides to prevent invasive re -growth via ground application and/or direct injection into current invasive growth. We estimate this activity will generate approximately 1,100 man-hours of restoration work in Southgate Park across 31 days that EarthCorps will deploy their work crews. Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 15 Community Services & Safety Committee March 4, 2024 Page 2 Activity 2 — Site Assessment & Restoration Plans for Four Parks ($40,000) While planning for parks, usually a Master Plan is created, which details how our department will utilize the park's built and managed assets such as play structures, fields, art installations, and walkways. However, Master Plans usually do not include the "disturbed" natural areas of a park, those that are not actively maintained by our parks staff that continue to grow naturally as they did before our built assets existed on the site. Activity 2 would provide for the creation of four Restoration Plans (Provided by EarthCorps) across our parks system, specifically for Southgate, Codiga, Riverton, and Crestview Parks. These plans provide for mapping each parks natural areas, assessment of current conditions of the areas, recommendation and prioritization of work servicing the areas, recommended plant palettes for each park, and more. The plans will allow for our Green Tukwila program to more efficiently utilize already invested General Fund resources and volunteer steward time in maintaining the parks' natural environments. Several of these parks are also currently having Master Plans created so when combined, we will have parks fully planned for future investment. In sum, this $125,000 investment of DNR funds will save tree canopy in Southgate Park and move it towards a condition usable by our community and will provide for 5-10 year planning of natural resources in multiple parks across our system in areas furthest from necessary community forestry needs. FY25/26 BUDGET CONSIDERATIONS Community forestry work for the city's parks is funded in part by the Green Tukwila program within the Parks & Recreation Department. At this time, professional services, such as those provided by EarthCorps through the proposed restoration contract, are budgeted at about $8.3K for FY24, providing for three professional crew days across the entire urban forest system within our parks. This level of funding is inadequate to support goals set by the 20-Year Green Tukwila Stewardship Plan and risks loss of Tukwila's natural environment to climate change impacts and invasive species proliferation. Parks & Recreation staff continue to seek grants and other funding sources/methods of service delivery that can provide for Tukwila's natural resources and environment. FINANCIAL IMPACT The DNR funding will be provided on a reimbursement basis. Therefore, no net inflows or outflows will be created within the General Fund by executing this agreement and its resultant contracts. RECOMMENDATION Staff recommends the committee forward the DNR agreement and related contracts for approval on the City Council Consent Agenda at the March 18th, 2024 Regular Meeting. ATTACHMENTS Proposed Agreement (93-106600) — WA DNR and City of Tukwila Proposed Scope of Work — $85,000 EarthCorps Restoration Work at Southgate Park Proposed Scope of Work — $40,000 EarthCorps Restoration Plans at multiple parks Map of Proposed Work Locations Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 16 INTERAGENCY AGREEMENT DEPARTMENT OF NATURAL RESOURCES (DNR) CONTRACT NO. 93-106600 PI: 248, NZH Funding Source: State Grant Funded: ❑ Yes Z No OMWBE: D Small Business D Veteran Owned Z Not Applicable Procurement method: Z Exempt DES Policy DES-140-00 Section 5., Item 2. Exceptions to the competitive solicitation requirement, listed under RCW 39.26.125(10), Intergovernmental agreements awarded to any governmental entity, whether federal, state, or local and any department, division, or subdivision thereof. This Agreement is made and entered into between the Washington State Department of Natural Resources, hereinafter referred to as "DNR/AGENCY", and the below named firm, hereinafter referred to as "CONTRACTOR". DNR and CONTRACTOR enter into this agreement under Chapter 39.34, Interlocal Cooperation Act. City of Tukwila Parks and Recreation 6200 Southcenter Boulevard Tukwila, WA 98188 Phone: 206-433-1800 Fax: 206-433-1833 Email: mayor@tukwilawa.gov WA State UBI Number: 179-000-208 Federal Taxpayer Identification Number: 91-6001519 Statewide Vendor # (SWV): SWV0018023 Agreement No. 93-106600 1 of 13 Form update date: 2023.04.20 17 IT IS MUTUALLY AGREED THAT: 1.0 Purpose. The purpose of this Agreement is to invest in urban forestry for the City of Tukwila. Funds will be used to hire a subcontractor to conduct site assessments and compose an Assessment and Restoration Plan for four (4) parks in the City of Tukwila and to perform forestry restoration activities in Southgate Park. 2.0 Scope of Work. CONTRACTOR shall furnish the necessary personnel, equipment, material, and/or services and otherwise do all things necessary for or incidental to performing work set forth in the Exhibit A — Scope of Work/Deliverables. 3.0 Period of Performance. The period of performance under this contract will be from date of execution through June 1, 2025. 4.0 Payment. Total compensation under this agreement shall not exceed One Hundred Twenty -Five Thousand Dollars ($125,000) and shall be based on the rates and terms described in Exhibit B — Budget. Unless otherwise determined by DNR, funding for this contract is provided by the Washington State 2023-2025 Urban and Community Forestry Budget, DNR Program Index: 248, Project Code: NZH Continued performance under this agreement is subject to funding availability; should funding be repealed, unappropriated, unobligated, or otherwise removed from spending authority, all billable work will cease immediately upon notification and termination of the agreement will take effect immediately. Expenses No expenses are allowed under this contract. 5.0 Billing Procedures. CONTRACTOR shall submit invoices twice during the period of performance with Mid-term Report and Final Report; Mid-term Report by October 1, 2024, and Final Report by June 1, 2025. CONTRACTOR shall only submit invoices for completed activities, tasks, and/or deliverables clearly identified in Exhibit A — Scope of Work/Deliverables. Invoices containing partially completed work will be rejected. Fiscal Year/Biennial Closure: Under fiscal year/biennial closing procedures, CONTRACTOR must submit all invoices and/or billings for services or material supplied under this contract through June 30 to DNR no later than July 10 of that same calendar year. Each invoice submitted to the DNR Project Manager shall include information needed by DNR to determine the exact nature of all expenditures and completed work. At a minimum, each invoice shall specify the following: 1. Contract number 93-106600 2. Invoice date 3. Organization and primary contact name Agreement No. 93-106600 2 of 13 Form update date: 2023.04.20 18 4. Primary contact phone number and email address 5. Narrative description of the work performed to complete the activity(s) and/or task(s) 1. The order in which the completed activity(s) and task(s) are listed on the invoice shall reflect the order in which they listed in the Scope of Work/Deliverables. 2. Language used to describe completed activity(s) and task(s) shall reflect the language in Exhibit A, Scope of Work/Deliverables. 6. Detail of the expenses being billed 1. Expenses for each activity and/or task shall be broken down by cost type using the format in Exhibit B, Budget, Table 1. Cost by Activity. 2. DNR reserves the right to request an additional expense detail by line item using the format in Exhibit B, Budget, Table 2. Cost by Line Item. 7. Supporting documentation for all expenses being billed 1. The specific activity or task completed must be accompanied by the respective invoice(s), receipt(s), and any other appropriate supporting documentation (unless noted otherwise above) in order to receive reimbursement. 8. Total invoice amount Special Budget Provisions: Transfer of funds between tasks is allowed with advance written permission of the DNR Project Manager and shall not exceed 10% of the total budget. If the cumulative amount of these transfers exceeds or is expected to exceed 10% of the total budget, this is subject to a justification and a contract amendment. 6.0 Outreach and Printed Materials. All printed materials, signs, and other products including websites resulting from this agreement must be reviewed by DNR prior to publishing. All projects must include an acknowledgement of funding sources, and may be recognized as follows: "Funds for this project were provided by the State of Washington Department of Natural Resources Urban and Community Forestry Program." Appropriate agency logos may be used in addition to the above statement and will be supplied to CONTRACTOR. Use of agency logos must be reviewed and approved by the funding agencies prior to publishing. 7.0 Records Maintenance. CONTRACTOR shall maintain books, records, documents, and other evidence to sufficiently document all direct and indirect costs incurred by CONTRACTOR in providing the services. These records shall be available for inspection, review, or audit by personnel of DNR, other personnel authorized by DNR, the Office of the State Auditor, and federal officials as authorized by law. CONTRACTOR shall keep all books, records, documents, and other material relevant to this Agreement for six (6) years after agreement expiration. The Office of the State Auditor, federal auditors, and any persons authorized by the parties shall have full access to and the right to examine any of these materials during this period. Records and other documents in any medium furnished by one party to this agreement to the other party, will remain the property of the furnishing party, unless otherwise agreed. The receiving party will not disclose this material to any third parties without first notifying the furnishing party and giving it a reasonable opportunity to respond. Each party will use Agreement No. 93-106600 3 of 13 Form update date: 2023.04.20 19 reasonable security procedures and protections to assure that records and documents provided by the other party are not erroneously disclosed to third parties. 8.0 Rights to Data. Unless otherwise agreed, data originating from this Agreement shall be `works for hire' as defined by as defined by Title 17 U.S.C., Section 101 and shall be owned by DNR. Data shall include, but not be limited to, reports, documents, pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and/or sound reproductions. Ownership includes the right to use, copyright, patent, register and the ability to transfer these rights. 9.0 Independent Capacity. The employees or agents of each party who are engaged in performing this Agreement shall continue to be employees or agents of that party and shall not be considered for any purpose to be employees or agents of the other party. 10.0 Amendments. This Agreement may be amended by mutual agreement of the parties. Amendments shall be in writing and signed by personnel authorized to bind each of the parties. 11.0 Termination for Convenience. Either party may terminate this Agreement upon 30 calendar days' prior written notice to the other party. If this Agreement is terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. 12.0 Termination for Cause. If for any cause either party does not fulfill in a timely and proper manner its obligations under this Agreement, or if either party violates any of the terms and conditions, the aggrieved party will give the other party written notice of the failure or violation. The aggrieved party will give the other party 15 working days to correct the violation or failure. If the failure or violation is not corrected within 15 days, the aggrieved party may immediately terminate this Agreement by notifying the other party in writing. 13.0 Disputes. If a dispute arises, each party will make a good faith effort to resolve issues at the lowest possible level in their respective agencies. If they cannot resolve an issue, they will elevate the issue within their respective chains of command to resolve it. In the event that a dispute arises under this Agreement that cannot be resolved under the preceding paragraph, it shall be determined by a Dispute Board in the following manner: Each party to this Agreement shall appoint one member to the Dispute Board. The members so appointed shall jointly appoint an additional member to the Dispute Board. The Dispute Board shall evaluate the facts, Agreement terms, applicable statutes and rules, and make a determination of the dispute. The determination of the Dispute Board shall be final and binding on both parties. The cost of resolution will be borne as allocated by the Dispute Board. Alternatively, the parties may pursue a third -party dispute resolution as the Parties mutually agree to in writing. 14.0 Governance. This contract is entered into the authority granted by the laws of the State of Washington and any applicable federal laws. The provisions of this agreement shall be construed to conform to those laws. Agreement No. 93-106600 4 of 13 Form update date: 2023.04.20 20 If there is an inconsistency in the terms of this Agreement, or between its terms and any applicable statute or rule, the inconsistency shall be resolved by giving precedence in the following order: (1) (2) (3) (4) (5) (6) Applicable federal statutes and rules State of Washington statutes and regulations Special terms and conditions as contained in this basic contract instrument Scope of Work/Deliverables, attached as Exhibit A Budget, attached as Exhibit B Any other provisions of the agreement, including materials incorporated by reference. 15.0 Assignment. The work to be provided under this Agreement and any claim arising from this Agreement cannot be assigned or delegated in whole or in part by either party, without the express prior written consent of the other party. Neither party shall unreasonably withhold consent. 16.0 Waiver. A party that fails to exercise its rights under this agreement is not precluded from subsequently exercising its rights. A party's rights may only be waived through a written amendment to this agreement. 17.0 Harassment. Per RCW 43.01.135, Sexual harassment in the workplace, Agency contractors hereby have access to DNR Policy PO01-052 Sexual Harassment: http s: //www. dnr. wa. gov/publications/em_harassment_prevention_policy.pdf. DNR's Policy PO01-051 Safe and Respectful Workplace, linked below, outlines DNR's commitment and the expectations for contractors: www.dnr.wa.gov/publications/em_safe_respectful_workplace_policy.pdf. DNR's Policy PO01-037 Harassment Prevention outlines DNR's commitment and the expectations for contractors: www.dnr.wa.gov/publications/em_harassment_prevention_policy_037.pdf. 18.0 Nondiscrimination. a) Nondiscrimination Requirement: During the term of this Contract, CONTRACTOR, including any subcontractor, shall not discriminate on the bases enumerated at RCW 49.60.530(3). In addition, CONTRACTOR, including any subcontractor, shall give written notice of this nondiscrimination requirement to any labor organizations with which CONTRACTOR, or subcontractor, has a collective bargaining or other agreement. b) Obligation to Cooperate: CONTRACTOR, including any subcontractor, shall cooperate and comply with any Washington state agency investigation regarding any allegation that CONTRACTOR, including any subcontractor, has engaged in discrimination prohibited by this Contract pursuant to RCW 49.60.530(3). c) Default: Notwithstanding any provision to the contrary, DNR may suspend CONTRACTOR, including any subcontractor, upon notice of a failure to participate and Agreement No. 93-106600 5 of 13 Form update date: 2023.04.20 21 cooperate with any state agency investigation into alleged discrimination prohibited by this Contract, pursuant to RCW 49.60.530(3). Any such suspension will remain in place until DNR receives notification that CONTRACTOR, including any subcontractor, is cooperating with the investigating state agency. In the event CONTRACTOR, or subcontractor, is determined to have engaged in discrimination identified at RCW 49.60.530(3), DNR may terminate this Contract in whole or in part, and CONTRACTOR, subcontractor, or both, may be referred for debarment as provided in RCW 39.26.200. CONTRACTOR or subcontractor may be given a reasonable time in which to cure this noncompliance, including implementing conditions consistent with any court -ordered injunctive relief or settlement agreement. d) Remedies for Breach: Notwithstanding any provision to the contrary, in the event of Contract termination or suspension for engaging in discrimination, CONTRACTOR, subcontractor, or both, shall be liable for contract damages as authorized by law including, but not limited to, any cost difference between the original contract and the replacement or cover contract and all administrative costs directly related to the replacement contract, which damages are distinct from any penalties imposed under Chapter 49.60 RCW. DNR shall have the right to deduct from any monies due to CONTRACTOR or subcontractor, or that thereafter become due, an amount for damages CONTRACTOR or subcontractor will owe DNR for default under this provision. 19.0 Severability. The provisions of this agreement are severable. If any provision of this Agreement or any provision of any document incorporated by reference should be held invalid, the other provisions of this Agreement without the invalid provision remain valid. 20.0 Responsibilities of the Parties/Indemnification. To the fullest extent permitted by law, CONTRACTOR shall indemnify, defend (with counsel acceptable to DNR), and hold harmless DNR, its officials, agents, and employees, from and against all claims arising out of or resulting from the performance of the Agreement. "Claim" as used in this Agreement means any financial loss, claim, suit, action, damage, or expense, including but not limited to attorneys' fees, attributable for bodily injury, sickness, disease or death, or injury to or destruction of tangible property including loss of use resulting therefrom. CONTRACTOR's obligation to indemnify, defend, and hold harmless includes any claim by CONTRACTOR's employees, representatives, any subcontractor or its employees, or any third party. However, CONTRACTOR shall not indemnify, defend, or hold harmless DNR, its officials, agents, and employees for claims caused by or resulting from the sole negligence of DNR, its officials, agents, and employees and in the event of concurrent negligence by (1) CONTRACTOR, its agents, employees, representatives, any subcontractor or its employees, or any third party and (2) DNR, its officials, agents, and employees, then CONTRACTOR's obligation to indemnify, defend, and hold harmless DNR, its officials, agents, and employees shall be valid and enforceable only to the extent of CONTRACTOR, its agents, employees, representatives, any subcontractor or its employees, or any third party's share of any concurrent negligence. CONTRACTOR waives its immunity under Title 51 RCW to the extent it is required to indemnify, defend and hold harmless DNR and its officials, agents or employees. Agreement No. 93-106600 6 of 13 Form update date: 2023.04.20 22 21.0 Insurance. Before using any of said rights granted herein and its own expense, CONTRACTOR shall purchase and maintain, or require its agent(s)/subcontractor to purchase and maintain, the insurance described below for the entire duration of this Agreement. Failure to purchase and maintain the required insurance may result in the termination of the Agreement at DNR's option. All insurance provided in compliance with this Agreement shall be primary as to any other insurance or self-insurance programs afforded to, or maintained by, the State of Washington, Department of Natural Resources. CONTRACTOR shall provide DNR with certificates of insurance, executed by a duly authorized representative of each insurer, showing compliance with the insurance requirements specified in this Agreement before using any of said rights granted herein. The description section of the certificate shall contain the Contract Number and the name of the DNR Project Manager. CONTRACTOR shall also provide renewal certificates as appropriate during the term of this Agreement. CONTRACTOR shall include all subcontractors and agents as insured under all required insurance policies or shall provide separate certificates of insurance for each subcontractor or agent. Failure of CONTRACTOR to have its subcontractors and agents comply with the insurance requirements contained herein does not limit CONTRACTOR's liability or responsibility. INSURANCE TYPES & LIMITS: The limits of insurance, which may be increased by State, as deemed necessary, shall not be less than as follows: Commercial General Liability (CGL) Insurance: CONTRACTOR shall purchase and maintain commercial general liability insurance with a limit of not less than $1,000,000 per each occurrence. If such CGL insurance contains aggregate limits, the general aggregate limits shall be at least twice the "each occurrence" limit, and the products -completed operations aggregate limit shall be at least twice the "each occurrence" limit All insurance must cover liability arising out of premises, operations, independent contractors, products completed operations, personal injury and advertising injury, and liability assumed under an insured contract (including the tort liability of another party assumed in a business contract) and contain separation of insured (cross -liability) condition. Employer's Liability ("Stop Gap") Insurance: CONTRACTOR shall purchase and maintain employer's liability insurance and if necessary, commercial umbrella liability insurance with limits not less than $1,000,000 each accident for bodily injury by accident and $1,000,000 each employee for bodily injury by disease. Business Auto Policy (BAP) Insurance: CONTRACTOR shall purchase and maintain business auto insurance and if necessary, commercial umbrella liability insurance with a limit of not less than $1,000,000 per accident, with such insurance covering liability arising out of "Any Auto". The policy shall be endorsed to provide contractual liability coverage and cover a "covered pollution cost or expense." CONTRACTOR waives all rights of subrogation against State for Agreement No. 93-106600 7 of 13 Form update date: 2023.04.20 23 the recovery of damages to the extent they are covered by business auto liability or commercial umbrella liability insurance. Industrial Insurance (Workers Compensation): CONTRACTOR shall comply with or provide Federal Workers Compensation insurance or coverage under Title 51 RCW by maintaining workers compensation insurance for its employees. CONTRACTOR waives all rights of subrogation against State for recovery of damages to the extent they are covered by Industrial Insurance, employer's liability, general liability, excess, or umbrella insurance. CONTRACTOR waives its Title 51 RCW immunity to the extent it is required by its indemnity obligation under this Agreement. ADDITIONAL PROVISIONS: Additional Insured: The State of Washington, Department of Natural Resources, its officials, agents, and employees shall be named as additional insured by endorsement on all general liability, excess, and umbrella insurance policies. Cancellation: DNR shall be provided written notice before cancellation or non -renewal of any insurance referred to therein, in accord with the following specifications. 1. Insurers subject to Chapter 48.18 RCW (Admitted and Regulated by the Insurance Commissioner): The insurer shall give the State 45 days advance notice of cancellation or nonrenewal. If cancellation is due to non-payment of premium, the State shall be given 10 days advance notice of cancellation. 2. Insurers subject to Chapter 48.15 RCW (Surplus Lines): The State shall be given 20 days advance notice of cancellation. If cancellation is due to non-payment of premium, the State shall be given 10 days advance notice of cancellation. Insurance Carrier Rating: All insurance shall be issued by companies admitted to do business in the State of Washington and have a rating of A-, Class VII, or better. Any exception must be reviewed and approved by the DNR Risk Manager or the DNR Contracts Manager, in the Risk Manager's absence. If an insurer is not admitted to do business in the State of Washington, all insurance policies and procedures for issuing the insurance policies must comply with Chapters 48.15 RCW and 284-15 WAC. Self -Insurance: If CONTRACTOR is self -insured, evidence of its status as a self -insured entity shall be provided to State. The evidence should demonstrate that CONTRACTOR's self- insurance meets all of the required insurance coverage of this Agreement to the satisfaction of State including the description of the funding mechanism and its financial condition. If the funding mechanism or financial condition of the self-insurance program of CONTRACTOR is inadequate, then State may require the purchase of additional commercial insurance to comply with this Agreement. Waiver: CONTRACTOR waives all rights of subrogation against State for recovery of damages to the extent these damages are covered by general liability, excess, or umbrella insurance maintained pursuant to this Agreement. 22.0 Limited Waiver of Sovereign Immunity. Agreement No. 93-106600 8 of 13 Form update date: 2023.04.20 24 Not applicable for this contract. 23.0 Complete Agreement in Writing. This Agreement contains all the terms and conditions agreed upon by the parties. No other understanding, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties. 24.0 Contract Management. CONTRACTOR Contract Manager Information DNR Contract Manager Information David Rosen City of Tukwila Parks and Recreation 12424 42"d Ave S Tukwila, WA 98168 Phone: 206-767-2310 Email address: David.rosen@tukwilawa.gov Sajjad Alokozai Dept luient of Natural Resources 1111 Washington Street SE Olympia, WA 98504-7013 Phone: 360-915-3944 Email address: Rijudallah.alokozai@dnr.wa.gov CONTRACTOR Project Manager Information DNR Project Manager Information Olena Perry City of Tukwila Parks and Recreation 12424 42nd Ave S Tukwila, WA 98168 Phone: 206-767-2315 Email address: Olena.perry@tukwilawa.gov Ben Thompson Department of Natural Resources 1111 Washington Street SE Olympia, WA 98504-7013 Phone: 360-485-8651 Email address: ben.thompson@dnr.wa.gov 25.0 Treatment of Assets. Not applicable for this contract. Agreement No. 93-106600 9 of 13 Form update date: 2023.04.20 25 26.0 Approval. By signature below, the Parties certify that the individuals listed in this document, as representatives of the Parties, are authorized to act in their respective areas for matters related to this instrument. IN WITNESS WHEREOF, the Parties have executed this Agreement. CITY OF TUKWILA PARKS AND RECREASTION Signature Tom Mcleod Date Name Mayor Title 6200 Southcenter Boulevard Tukwila, WA 98188 Address 206-433-1850 Telephone STATE OF WASHINGTON DEPARTMENT OF NATURAL RESOURCES Signature Jennifer Watkins Date Name Forest Resilience Division Manager Title 1111 Washington Street SE MS 47013 Olympia, WA 98504-7013 Address 360-338-1688 Telephone Agreement No. 93-106600 10 of 13 Form update date: 2023.04.20 26 EXHIBIT A — SCOPE OF WORK/DELIVERABLES Activity 1: Site Assessment & Restoration Plans Creation Riverton, Codiga, Southgate, and Crestview parks, all local neighborhood parks except for Southgate, which is a naturally forested park, will have site assessments and restoration plans written through completion of this Activity. Said restoration plans will inform current city investment, allow for more thorough stewardship of the planned areas, and allow for volunteer deployment for future work. Prospective subcontractor has confirmed capacity to finish work by June 2025. Task Deliverable Completion Date Estimated Cost 1A. Draft Site Assessment & Restoration Plan for Codiga Park • PDF Copy of Assessment & Plan including the following sections at a minimum: 1) Background and June 1, 2025 $10,000 Introduction, 2) Map of Management Units, 3) Existing Site Conditions, and 4) Management Recommendations and Priorities • Documentation of paid invoice from Contractor to Subcontractor. 1B. Draft Site Assessment & Restoration Plan for Riverton Park • PDF Copy of Assessment & Plan including the following sections at a minimum: 1) Background and Introduction, 2) Map of Management Units, 3) Existing Site Conditions, and 4) Management Recommendations and June 1, 2025 $10,000 Priorities • Documentation of paid invoice from Contractor to Subcontractor. 1C. Draft Site Assessment & Restoration Plan for Crestview Park • PDF Copy of Assessment & Plan including the following sections at a minimum: 1) Background and Introduction, 2) Map of Management Units, 3) Existing Site Conditions, and 4) Management Recommendations and Priorities • Documentation of paid invoice from Contractor to Subcontractor. June 1, 2025 $10,000 1D. Draft Site Assessment & Restoration Plan for Southgate Park • PDF Copy of Assessment & Plan including the following sections at a minimum: 1) Background and June 1, 2025 $10,000 Introduction, 2) Map of Management Units, 3) Existing Site Conditions, and Agreement No. 93-106600 11 of 13 Form update date: 2023.04.20 27 • 4) Management Recommendations and Priorities Documentation of paid invoice from Contractor to Subcontractor. Activity 2 Total $40,000 Activity 1: Southgate Park — Phase 1 Restoration Southgate Park, an approximately 9.2 acre naturally forested park, is currently losing tree canopy due to invasive English Ivy, creating an urgent need to protect and save said canopy and restore access to the natural area for Completion of this work will enable further activation of the site by volunteers restoration and stewardship and prepare the site for future plantings. Prospective confirmed capacity to finish work by June 2025. inaccessible for professional community and crew work members. has to continue subcontractor Task Deliverable Completion Date Estimated Cost 2A. Restoration activities across more than 3acres of land within park to include a mix of the Report of activities to include: • After -Action Report from Subcontractor • At least 5before and after photos documenting completed work. • Provided records of: o Sq. footage of Groundlvy cleared. o # of tree survival rings installed o Sq. footage of herbicide application performed. o # of trees/shrubs treated with herbicidal injection • Documentation of paid invoice from Contractor to Subcontractor. June 1, 2025 $85,000 following: 1.At least 140 Tree Survival Rings 2At least 100,000 Square Feet of Herbicide Application 3.At least 20,000 Square Feet Ground Ivy Removal 4. At least 500 Trees/Shrubs treated with herbicidal injections. Activity 1 Total $85,000 Total for Activities 1-2 $125,000 Agreement No. 93-106600 28 12 of 13 Form update date: 2023.04.20 EXHIBIT B — BUDGET The total budget is $125,000. See the Scope of Work/Deliverables for activity and task descriptions. Table 1. Cost by Activit Activities Personnel and Benefits Travel Supplies Contractual Total Activity 1 $0 $0 $0 $40,000 $40,000 Activity 2 $0 $0 $0 $85,000 $85,000 Total $0 $0 $0 $125,000 $125,000 Table 2. Cost by Line Item Contractual Subcontractor with Extensive Restoration & Stewardship Planning Experience Multiple Park assessments and restoration plans (Activity 1) covering all Tasks necessary for completion/fulfillment of activity. $40,000 Subcontractor with Extensive Restoration & Stewardship Planning Experience Completion of restoration activities as described in Activity 2. $85,000 Total $125,000 Agreement No. 93-106600 13 of 13 Form update date: 2023.04.20 29 30 Exhibit A City of Tukwila — Southgate Park Restoration Work Estimate LOCAL RESTORATION EARTH COR PS GLOBAL LEADERSHIP December 2023 Prepared for: Olena Perry Volunteers & Stewardship Tukwila Parks & Recreation Olena.Perry@TukwilaWa.Gov Prepared by: Whitney Bowman EarthCorps Field Director 6310 NE 74th St, Suite 201E Seattle, WA 98115 www.earthcorps.org EarthCorps © 2023 31 Proposed Approach and Budget Project Overview EarthCorps and the City of Tukwila will partner to restore Southgate Park. Funding for this opportunity will be through a WA DNR Forestry Grant which the City of Tukwila will hold and manage. Southgate park has not received ecological restoration in many years and EarthCorps will be one of the first organizations to assist in ecological restoration. Detailed Approach Southgate park is approximately an 11 acre park that has mature deciduous and conifer canopy but is overrun with aggressive species such as Ivy (Hedera helix), blackberry (Rubus aermeniacus), and invasive trees such as laurel (prunus spp.) and holly (Ilex aquifolium).The primary goal for the project is to preserve tree canopy and restore the successional trajectory of this dry-mesic conifer deciduous mixed forest. To do so EarthCorps will conduct initial restoration services using current industry standard best management practices in vegetation management. Objective 1: Tree Canopy Preservation • Ivy tree survival rings using manual, mechanical and chemical control techniques • Target deliverable: Ivy rings across 11 acres Objective 2: Understory preservation (should objective 1 be completed) • Blackberry and invasive tree control using manual, mechanical and chemical control techniques 32 EarthCorps will provide for the following EarthCorps Crews and Staff: o An assigned project manager to coordinate with the City of SeaTac to schedule events and crew crews to ensure project goals/objectives are met o Basic hand tools along with access to power tools (such as brush cutters) and herbicide equipment o Water trucks and equipment o Personal Protective Equipment and procedures for the use of tools, equipment, and herbicide o Washington state licensed herbicide application onsite as needed o Workers' compensation, and health insurance o Administrative payroll and human resources The City of Tukwila will provide the following o Access to the site o Any necessary permits to conduct work Estimated Timeline Year Activity # of crew days Notes 2024-2025 Objective 1: Tree Canopy Preservation 31 Target spring/fall wet seasons for higher removal efficacy 33 Budget Break Down: Narrative Scope of Work: Southgate Park:11 acre park property. Dominant invasive D-50% slope with depression in center_ species: Ivy & blackberry. Target Ivy trees Dry-mesic conifer deciduous forest_ Creek runs through east corner of Task 1: Days in field: Dates and Crew Name #Crew Days or PM Hours 31 Daily Or HOurly Rate S 2,125.0G Materials Cost Subtotals S 55,875.0G Project Management 62 $ 135.00 S 8,370.0G Field Specialist Materials coordination 5 $ 84.44 S 484.44 Materials Herbicide $ 244.00 S 200.00 Erosion control $ 2,444.44 S 2.444.44 $ 76, 925.00 Crew Labor $ 65,875.00 Project Management $ 8,370.00 Field Specialist $ 480.00 Materials $ 2,200.00 Subtotal $ 76,925.00 Materials & Handling Fee (10%of Total Materials) s 220.00 TOTAL FEE $ 77,1_45.00 Sales Tax: 14.1% Location Code: r1729 S 7,791.55 TOTAL PAYABLE $ 2.4,936.65 34 Organizational Profile EarthCorps Background EarthCorps is a non-profit organization founded in 1993 with a mission to develop leaders to strengthen community and restore the health of our environment. EarthCorps provides a year -long intensive program for young adults from the US and 80 other countries to learn best practices in community -based environmental restoration and develop their leadership skills as they supervise 10,000 volunteers each year. Local Restoration EarthCorps' core expertise is community -based environmental restoration. We regard restoration as a process of reestablishing healthy habitat: returning a polluted or degraded environment as closely as possible to a thriving, self-sustaining ecosystem. As restoration practitioners, our goal is to expedite natural processes in rebuilding a functioning natural ecosystem. Environmental service is a uniquely effective way to build community. When people put their hands into the dirt together and see their efforts transform a threatened area into a more vibrant landscape, they forge a special bond, empowering themselves and their community. 35 36 City of Tukwila — Assessment and Restoration Plans LOCAL RESTORATION EARTH CORPS GLOBAL LEADERSHIP February 2024 Prepared for: Olena Perry Volunteers & Stewardship Tukwila Parks & Recreation Olena.Perry@TukwilaWa.Gov Prepared by: Whitney Bowman EarthCorps Field Director 6310 NE 74th St, Suite 201E Seattle, WA 98115 www.earthcorps.org EarthCorps © 2023 37 Proposed Approach and Budget Project Overview EarthCorps and the City of Tukwila will partner to improve the health of Tukwilas Community Parks. Funding for this opportunity will be through a WA DNR Forestry Grant which the City of Tukwila will hold and manage. The city has identified a need to create management plans for several community parks. EarthCorps will assess and create restoration management plans for, Codiga, Riverton, Southgate and Crestview Parks Detailed Approach Below are tasks for the restoration assessment and management plans for Codiga Park, Riverton Park, Southgate and Crestview Park 1. Vegetation assessments a. Survey and inventory each parks current conditions 2. GIS Analysis and Mapping: The geographic information collected in Task 1 will be used to inform the GIS analysis and mapping. Each Park will have attribute information including (but not limited to): a. A unique Management Unit ID number b. Habitat type c. Dominant species association d. Relative abundance of invasive species e. Area in square feet and acres f. An additional polygon layer will show and quantify the locations of contiguous invasive species (if appropriate), and a point layer will identify more minor infestations or individuals of priority species. 3. Restoration plan writing and assembly a. The final document for each park will be compiled into a restoration plan. This document will use the previous tasks and provide specific suggestions for restoration activities and best management practices for each park. Deliverables 1. Restoration Management Plan • Background and Introduction • Map of Management Units • Existing Site Conditions • Management Recommendations and Priorities 38 EarthCorps will provide for the following EarthCorps Crews and Staff: o An assigned project manager to coordinate with the City of Tukwila to schedule events and crew crews to ensure project goals/objectives are met o Basic hand tools along with access to power tools (such as brush cutters) and herbicide equipment o Water trucks and equipment o Personal Protective Equipment and procedures for the use of tools, equipment, and herbicide o Washington state licensed herbicide application onsite as needed o Workers' compensation, and health insurance o Administrative payroll and human resources The City of Tukwila will provide the following o Access to the site o Any necessary permits to conduct work Estimated Timeline Winter 2024-2025 Spring —2025 June 12025 Task 1: Vegetation Assessments Task 1 & 2: Vegetation Assessments and GIS Analysis and Mapping Task 3: Restoration plan assembly Task 1 and 2 may overlap to capture different growing seasons 39 Budget Break Down: Narrative Scope of Work: plans Restoration Management Task 1: Codiga Park Dates and Days or PM Daily or Crew Name Hours Hourly Rate Materials Cost Subtotals Ecologist Dates TED 30 $ 150.00 $ 4,500.00 Specialist 20 $ 80.00 $ 1,600.00 Materials $ - $ 6,100.00 Task 2: Riverton Park Ecologist I 50 $ 150.00 $ 7,500.00 Specialist 20 $ 80.00 $ 1,600.00 Materials Equipment $ 100.00 $ 100.00 MP Task 3: Crewstview Park IIII $ 9,200.00 Ecologist 50 $ 150.00 $ 7,500.00 Specialist 20 $ 80.00 $ 1,600.00 Materials Equipment $ 100.00 $ 100.00 $ 9,200.00 Task 4: Southgate Park Days in field: I 50 $ 150.00 $ 7,500.00 Days in field: 20 $ 80.00 $ 1,600.00 Materials $ 100.00 $ 100.00 $ 9,200.00 Ecologist $ 27,000.00 Specialist $ 6,400.00 Materials S 300.00 Subtotal $ 33.700.00 Materials & Handling Fee (10% of Total Materials) $ 30.00 TOTAL FEE $ 33,730.00 Sales Tax: 10.1% cation Code: $ 3,406.73 TOTAL PAYABLE $ 37,136.73 Fee Schedule: • EarthCorps Ecologist: $150.00/hrs • EarthCorps Field Specialist: $80.00/hr • Materials & equipment billed upon receipt Payment: invoiced monthly until completion, 30 day payment requested. Please note A late fee of 2% of the original balance will be applied for each subsequent month the invoice remains unpaid. Accrued late fees shall not exceed 20% of the original balance. The late fee policy becomes effective once the due date on the invoice has passed. 40 Organizational Profile EarthCorps Background EarthCorps is a non-profit organization founded in 1993 with a mission to develop leaders to strengthen community and restore the health of our environment. EarthCorps provides a year -long intensive program for young adults from the US and 80 other countries to learn best practices in community -based environmental restoration and develop their leadership skills as they supervise 10,000 volunteers each year. Local Restoration EarthCorps' core expertise is community -based environmental restoration. We regard restoration as a process of reestablishing healthy habitat: returning a polluted or degraded environment as closely as possible to a thriving, self-sustaining ecosystem. As restoration practitioners, our goal is to expedite natural processes in rebuilding a functioning natural ecosystem. Environmental service is a uniquely effective way to build community. When people put their hands into the dirt together and see their efforts transform a threatened area into a more vibrant landscape, they forge a special bond, empowering themselves and their community. 41 Tukwila DNR Funding Sites Parks Codiga Park 9 Riverton Park 9 Crestview Park 9 Southgate Park Sites receiving services via DNR's $125,000 Non - Competitive Funding. 1\ \ RAINIER BEACH LAKERIDGE RAINIER VIEW N. BRYN SePTac 111 ALLENTOWN n 0 9 MCMICKEN HEIGHTS Tukwila SKYWAY Bryn Mawr -Skyway 7 SOUTHCENTER ORILLIA Map data ©2024 Google 42 City of Tukwila City Council Community Services & Safety Committee Meeting Minutes March 11, 2024- 5:30 p.m. - Hybrid Meeting; Hazelnut Conference Room & MS Teams Councilmembers Present: Staff Present: Jovita McConnell, Chair; De'Sean Quinn, Hannah Hedrick Eric Dreyer, Eric Lund, Laurel Humphrey, Kris Kelly, Derek Speck, Brandon Miles, Michael May, Marty Wine, Jefri Peters, David Rosen, Matthew Austin Chair McConnell called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Lodging Tax Application: City of Tukwila The Lodging Tax Advisory Committee forwarded a recommendation to approve an application from the City of Tukwila in the amount of $190,000 to support the Experience Tukwila digital initiative for 2024. Committee Recommendation: Unanimous approval. Forward to March 18, 2024 Regular Meeting Consent Agenda. B. Grant Award and Related Contracts: Green Tukwila Staff is seeking Council approval to accept $125,000 from the Washington State Department of *Natural Resources to support Green Tukwila projects in Southgate, Codiga, Riverton and Crestview Parks. Committee Recommendation: Unanimous approval. Forward to March 18, 2024 Regular Meeting Consent Agenda. C. Grant Application: Economic Development Staff is seeking approval to apply for the Port of Seattle's 2024 Economic Development Grant in the amount of $22,780 to be used for Experience Tukwila social media, website search engine optimization, and technical assistance to small businesses through community -based organizations. Committee Recommendation: Unanimous approval. D. 2023 4th Quarter Police Department Report Staff presented the report. Committee Recommendation: Discussion only. 43 44 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 3/18/24 B]M ITEM INFORMATION ITEM No. 5.D. STAFF SPONSOR: B. MILES ORIGINAL AGENDA DATE: 3/18/24 AGENDA ITEM TITLE Lodging Tax Application for Experience Tukwila CATEGORY ❑ Discussion Mtg Date Motion Mt1 Date 3/18/24 Resolution ANDate ❑ Ordinance Mtg Date Bid Award Mtg Date ❑ Public Hearing ❑ Other Mtg Date Mtg Date SPONSOR ❑ Council ® Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PW SPONSOR'S SUMMARY Lodging Tax application in the amount of $190,000 for the Office of Economic Development for Experience Tukwila REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ LTAC DATE: 3/11 Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: MCCONNELL RECOMMENDATIONS: SPONSOR/ADMIN. Mayor's Office COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED $190,0001 AMOUNT BUDGETED $190,000 APPROPRIATION REQUIRED $0 Fund Source: LODING TAX Comments: No general funds. MTG. DATE RECORD OF COUNCIL ACTION 3/18/24 MTG. DATE ATTACHMENTS 3/18/24 Informational Memorandum dated 3/11/24 Lodging Tax Application, City of Tukwila, Experience Tukwila Lodging Tax Six Year Financial Plan (Draft) Minutes from the 3/11 CSS Committee meeting 45 46 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Community Services and Safety Committee FROM: Brandon Miles, Business Relations Manager CC: Mayor McLeod DATE: March 4, 2024 SUBJECT: Lodging Tax Funding Request ISSUE Review of lodging tax funding requests from the City of Tukwila, Office of Economic Development for Experience Tukwila in the amount of $190,000. BACKGROUND The City collects a 1 % lodging tax on certain qualifying overnight stays in paid accommodations (hotels/motels/Airbnb) in the City. State law limits the use of these funds to tourism promotion'. There is currently just over $2.5 million in lodging tax funds available for use. The City's Lodging Tax Advisory Committee (LTAC) reviews all requests for use of lodging tax funds. LTAC then forwards a list of recommended applications to the City Council for its review and consideration. If LTAC does not recommend an application be funded, that application is not forwarded to the City Council. The City Council may approve or deny any of the applications recommended by the LTAC. The City Council may also approve an application and increase or decrease the dollar amount awarded2. The City accepts applications on a rolling basis, with the LTAC reviewing requests monthly. Pending Applications At its March 1, 2023 meeting, the LTAC recommended approval of one funding request by the Office of Economic Development for the City of Tukwila. 1 RCW 67.28.080 (6) defines "tourism promotion" as "...activities, operations, and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding the marketing of or the operation of special events and festivals designed to attract tourists." 2 On August 17, 2016, the Washington State Attorney General's Office issued an informal opinion regarding whether a municipality could change the dollar amounts recommended by the local lodging tax advisory committee. Specifically, the informal opinion states: "When awarding lodging tax revenues pursuant to RCW 67.28.1816(2)(b)(ii), a municipality may award amounts different from the local lodging tax advisory committee's recommended amounts, but only after satisfying the procedural requirements of RCW 67.28.1817(2), according to which the municipality must submit its proposed change to the advisory committee for review and comment at least forty-five days before final action on the proposal." 47 INFORMATIONAL MEMO Page 2 1. City of Tukwila, Experience Tukwila, ($190,000) In 2020 the City of Tukwila launched the Experience Tukwila digital initiative. The initiative includes a dedicated website ExperienceTukwlia.com and social media. The goal is to promote the City of Tukwila to consumers primarily within 50 miles of the City, including hotel guests who are already in the area. The City is seeking funding to continue contractor services to run the day-to-day operations of Experience Tukwila and to expand content development. Experience Tukwila was in full operation by spring of 2021, with the website ExperienceTukwila.com going live. Experience Tukwila has provided the City and the Tukwila community a much needed marketing tool to promote the City. Through Experience Tukwila the City has been able to: 1. Promote special events, such as Juneteenth, on a website dedicated to promoting the City versus using the City's government website. 2. The ability to put positive social media stories out when people look up Tukwila. 3. Social media interactions with local media, specifically sports reporters. The City contracts with a marketing agency to manage the day-to-day operations of Experience Tukwila, maintain the website, strategy development, project management, and content creation. The current firm is True Blue Strategies and they have provided great, timely work to build out the Experience Tukwila brand. The 2024 funding request will provide the following: 1. Monthly operations of Experience Tukwila, including social media content creation, website maintenance, and project management. 2. One-time items, including website refresh, photo shoot, video creation, and a refresh of the email template. 3. Funding to hire an intern in the summer to assist with social media production and promotion. LTAC Recommendation on Application: Do Fund Staff Recommendation on Application: Do Fund. FINANCIAL IMPACT The total request for the lodging tax application will not exceed $190,000 for the 12-month period. No general funds dollars will be used for these funding allocations. The funding allocations are consistent with the six -year financial plan for the lodging tax fund. 48 INFORMATIONAL MEMO Page 3 2024 Tourism Six -Year Financial Plan Allocation Experience Tukwila Budget: $190,000 Experience Tukwila (Pending): ($190,00) Remaining Funds: $0 RECOMMENDATION Staff recommends that the Committee approve pending funding requests and forward to the March 18, 2024 consent agenda. ATTACHMENTS 1. Lodging Tax Application, City of Tukwila, Experience Tukwila 2. Lodging Tax Six Year Financial Plan (Draft) 49 50 Application to the City of Tukwila for Use of 2024 Lodging Tax Funds Event or Activity Name (if applicable): Experience Tukwila Amount of Lodging Tax Requested: $190,000 Applicant Organization: City of Tukwila Federal Tax ID Number: 91-600159 Mailing Address: Office of the Mayor 6200 Southcenter Blvd Tukwila, WA 98188 Primary Contact Name: Brandon Miles Primary Contact Phone: (206) 731-9071 Primary Contact Email Address: Brandon.Miles@Tukwilawa.gov Check all the service categories that apply to this application: Tourism promotion or marketing. Operation of a special event or festival designed to attract tourists. Operation of a tourism -related facility owned or operated by a non-profit organization. Operation and/or capital costs of a tourism -related facility owned by a municipality or a public facilities district. Check which one of the following applies to your agency: Non -Profit (Note: Attach a copy of your current non-profit corporate registration from the Washington Secretary of State Office) Municipality For Profit Corporation I am an authorized agent of the organization/agency applying for funding. I understand that: • I am proposing a tourism -related service for 2023. If awarded, my organization intends to enter into a services contract with the City; provide liability insurance for the duration of the contract naming the City as additional insured and in an amount determined by the City; and file for a permit for use of City property, if applicable. • My agency will be required to submit a report documenting economic impact results in a format determined by the City. Signature: /s/ Date: 2/28/24 51 1. Describe your tourism -related activity or event. In 2020 the City of Tukwila launched the Experience Tukwila digital initiative. The initiative includes a dedicated website, ExperienceTukwila.com and social media. The goal is to promote the City of Tukwila to consumers, primarily within 50 miles of the City, including hotel guests who are already in the area. The City is seeking funding to continue to contract with a third party to run the day-to- day operations of Experience Tukwila and to expand content development. Experience Tukwila was in full operation in spring of 2021, with the website, ExperienceTukwila.com going live. Experience Tukwila has provided the City and the Tukwila community a much needed marketing tool to promote the City. Through Experience Tukwila the City has been able to: 1. Promote special events, such as the Juneteenth, on a website dedicated to promoting the City versus using the City's government website. 2. The ability to push positive social media stories out to people about Tukwila, such as the news that the OL Reign will move their training facility to Starfire Sports. 3. Social media interactions with local media, specifically sports reporters, sports teams and has started to engage with local influencers. 4. Pushing out videos by the City and third parties to promote the City. The City contracts with a marketing agency to manage the day-to-day operations of Experience Tukwila, which includes maintaining the website, strategy development, project management, special projects and content creation. The current firm is True Blue Strategies and they have provided great, timely work to build out the Tukwila brand. The 2024 funding request will provide the following: 1. Monthly operations of Experience Tukwila, including social media content creation, website maintenance, and project management. 2. One-time items, including a website update, video photo shoot, and other special projects. 3. Creative ways to generate content with high school students and community members through a paid partnership. 2. If an event, list the event name, date(s), and projected overall attendance. N/A 3. Is your event/activity/facility focusing on attracting overnight tourists, day tourists, or both? Page 2 of 8 52 This is a pure branding and marketing initiative. The geographic focus are consumers within 50 miles of the City. This could include household, employees, and overnight guests who are already in the area. For outside the 50 miles radius the City partners with the cities of SeaTac and Des Moines through Seattle Southside RTA. Experience Tukwila provides another source of content for SSRTA, Visit Seattle, and other partners to share on their social media and digital platforms. 4. Describe why visitors will travel to Tukwila to attend your event/activity/facility. Tukwila's central location, its transportation connections, and mass transit makes Tukwila a great and easily accessible destination to get away for a day or an overnight trip. The City is home to nearly 200 restaurants, the largest mall in the Pacific NW, Starfire Sports, and the Museum of Flight. The City has had success is bringing people to the City. The goal of Experience Tukwila is to get people to come more often, stay longer, and realize they are in Tukwila (versus other cities). 5. Describe the geographic target of the visitors you hope to attract (locally, regionally, nationally, and/or internationally). Primary within 50 miles of the City; however, hotel guests throughout the region are part of the target audience. 6. Describe the prior success of your event/activity/facility in attracting tourists. 2021 Totals 2022 Actuals (Through August 31, 2022) 2023 Targets 2023 Actuals Website Visitors 5,193 4,915 10,000 11,200 Page Views 9,477 7,154 30,000 33,900 Total Social Media Followers 2,533 2,946 10,000 3,400 Total Social Media Impressions 808,401 483,393, 1,000,000 500,000 The website continues to grow in usage. This is likely a reflection of the content on the page and that we use it to set up event specific pages. One of our strongest performance has been in organic search research, which is likely a reflection of the regular updates, including a blog that we post on the page. The City has had success in social media posts regarding specific events, such as Juneteenth, the Seattle Seawolves, and Seattle Chocolate Haunted Factory Tour. Page 3 of 8 53 7. If this your first time holding the event/activity/facility provide background on why you think it will be successful. In 2020 and 2021 our goal for Experience Tukwila was to get the social media and website up and running. In 2022/23 the goal was to improve the operations and get a year of operation on hopefully the downside of the pandemic. One of goals was to create more authentic content for Experience Tukwila, which we have done with blog posts about the Seawolves and Sounders and utilizing influencers to promote Experience Tukwila on third party sites. Our goals for 2024 include: 1. Building out more authentic content. 2. Creating more reels and videos for social media use. 3. Engaging with more third parties to help promote the City. 8. Describe how you will promote lodging establishments, restaurants, retailers, and entertainment establishments in the City of Tukwila. Experience Tukwila promotes the City's various lodging, restaurants, retailers, and entertainment establishments. ExperienceTukwila.com features pages for each specific category mentioned above. 9. Is the City able to use your digital and print media for collaborative marketing? Yes. 10. Describe how you will use the name, "Tukwila" in publications, promotions, and for your event? Experience Tukwila is all about Tukwila. The brand is focused on the Tukwila name. 11. Measurements and Metrics (Note: You will be required to report these metrics as part of the close out of the agreement between your organization and the City.) As a direct result of your proposed tourism -related service, provide an estimate of: a. Overall attendance at your proposed event/activity/facility. 800,000 social media impressions. b. Number of people who will travel fewer than 50 miles for your event/activity. 90% However, hotel guests in the Page 4 of 8 54 Greater Seattle area are also a focus of Experience Tukwila. c. Number of people who will travel more than 50 miles for your event/activity. 10% (see note above) d. Of the people who travel more than 50 miles, the number of people who will travel from another country or state. 5% e. Of the people who travel more than 50 miles, the number of people who will stay overnight in Tukwila. 5% f. Of the people staying overnight, the number of people who will stay in PAID accommodations (hotel/motel/bed-breakfast) in Tukwila. 1,000 g. Number of paid lodging room nights resulting from your proposed event/ activity/facility (for example: 25 paid rooms on Friday and 50 paid rooms on Saturday = 75 paid lodging room nights) 3,000 12. What methodologies did you use to calculate the estimates and what methodologies will you use to track outcomes, such as total participants, estimated visitor spending, etc.? The impressions outlined above are a forecasted amount for 2024. The forecast is built on the limited historical data we currently have for 2020, 2021, 2022, and 2023. It is important to remember that Experience Tukwila is a pure marketing and branding effort. Tracking actual hotel stays and visitors spending through such efforts can be difficult and at best can only show a caution, not causation. For overall success of Experience Tukwila, we intend on tracking the following metrics.: Page 5 of 8 55 2021 Totals 2022 Actuals (Through August 31, 2022) 2023 Targets 2023 Actuals 2024 Targets Website Visitors 5,193 4,915 10,000 11,200 15,000 Page Views 9,477 7,154 30,000 33,900 40,000 Total Social Media Followers 2,533 2,946 10,000 3,400 5,000 Total Social Media Impressions 808,401 483,393, 1,000,000 500,000 500,000 13. Are you applying for lodging tax funds from another community? If so, which communities and in what amounts? No. 14. Are you applying funding from Seattle Southside Regional Tourism Authority (SSRTA)? If so, in what amount? No. 15. What is the overall budget for your event/activity/facility? What percent of the budget are you requesting from the City of Tukwila? The following outlines the draft budgeted items for Experience Tukwila for 2022. The final numbers are still subject to negotiation with the contractor. 2024 Experience Tukwila DRAFT Budget 2024 Estimated Costs (Monthly) 2024 Estimated Costs (Annually) Project Management, Social Media Content, and Creation, Website Content Update $10,000 $120,000 Email Marketing $1,080 $12,960 Ad Buys $415 $4,980 Subtotal Ongoing Expenses: $137,940 Page 6 of 8 56 Special Projects Video Creation $15,000 Photoshoot $15,000 Website refresh $0 SEO $5,000 Email Template Update $1,500 Extra Labor, Influencer, and community member social media production $10,000 Subtotal: $46,500 *Note: Funds may be moved between categories, but the total spend will not exceed $190,000 Annual Ongoing Costs: $137,940 Onetime Items: $46,500 Contingency and Ad Buys $5,560 Total Costs: $190,000 *Note: Funds may be moved between categories, but the total spend will not exceed $190,000 16. What will you cut from your proposal or do differently if full funding for your request is not available or recommended? We would likely eliminate the contract with the third party to manage the day-to-day activities of Experience Tukwila. This would likely reduce our posts and updates of the pages impacting quality of the media. Completed applications should be submitted to: Lodging Tax Advisory Committee c/o Brandon Miles City of Tukwila 6200 Southcenter Blvd Tukwila, WA 98188 Or, Brandon.Miles@Tukwilawa.gov Questions? Page 7 of 8 57 LTAC Contact: Brandon J. Miles (206) 431-3684 Brandon.Miles@Tukwilawa.gov. Updated: January 5, 2021 Page 8 of 8 58 Tourism Funding, Six Year Financial Plan DRAFT - Updated March 3, 2021 Working Draft Update 2023 Budgeted 2023 Actuals (Unaudited) % Difference 2024 2025 2026 2027 Totals,'23-'27 Tourism Revenue Lodging Tax $ 720,000 $ 856,555 18.97% $ 850,000 $ 850,000 $ 1,000,000 $ 850,000 $ 4,406,555 Federal Indirect Grants: $ - $ 0.00% . Local Grants & Other Payments: $ - $ 44,000 0.00% $ 20,000 $ 64,000 Interest and Other Earnings: $ 6,000 $ 122,651 1944.18% $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 202,651 Total Revenues: $ 726,000 $ 1,023,206 40.94% $ 890,000 $ 870,000 $ 1,020,000 $ 870,000 $ 4,673,206 $ Tourism Expenses $ Marketing, Sales, and Sponsorships $ - Sponsorships $ 130,000 -100.00% $ 130,000 $ 130,000 $ 130,000 $ 130,000 $ 520,000 Small Events $ 15,000 -100.00% $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 60,000 rience Tukwila, Branding and Marketing, Visitors $ 175,000 -100.00% $ 190,000 $ 190,000 $ 200,000 $ 200,000 $ 780,000 World Cup Planning and Activation $ 50,000 -100.00% $ 50,000 $ 50,000 $ 200,000 $ $ 300,000 Business Attraction and Promotion $ 30,000 -100.00% $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 120,000 Sub Total: $ 400,000 $ 280,002 -30.00% $ 415,000 $ 415,000 $ 575,000 $ 375,000 $ 2,060,002 COVID-19 Response $ SavingLocalKC.com $ $ $ SSRTA Emergency Funding $ - $ $ Showare Sponsorship $ 15,000 -100.00% $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 60,000 S attic Southsidc Chamber of Commerce $ $ Sub Total: $ 15,000 $-100.00% $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 60,000 Destination Development $ Wayfinding Plan Development and Installation $ 100,000 $-100.00% $ 100,000 $ - $ 200,000 $ 100,000 $ 400,000 Art Investments $ 75,000 $ - -100.00% $ 75,000 $ 75,000 $ 40,000 $ 40,000 $ 230,000 Tukwila Pond $ 200,000 $ - -100.00% $ - $ - $ - $ 600,000 $ 600,000 Sub Total: $ 375,000 $ - -100.00% $ 175,000 $ 75,000 $ 240,000 $ 740,000 $ 1,230,000 $ General Administration $ Salary and Benefits $ 97,397 $ 93,001 -4.51% $ 101,850 $ 104,906 $ 108,053 $ 111,294 $ 519,103 City Overhead Charge $ 26,493 $ 26,493 $ 27,818 $ 28,653 $ 29,512 $ 30,397 $ 142,873 Administrative $ 30,000 $ 11,203 -62.66% $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 131,203 Sub Total: $ 153,890 $ 130,697 -15.07% $ 159,668 $ 163,558 $ 167,565 $ 171,692 $ 793,180 Total Expenditures: $ 943,890 $ 410,699 -56.49% $ 764,668 $ 668,558 $ 997,565 $ 1,301,692 $ 4,143,182 Beginning Fund Balance: Ending Fund Balance: Notes f$2,342,419 $ 2,342,419 $ 2,954,926 $ 3,080,258 $ 3,281,700 $ 3,304,135 2,129,529 $ 2,954,926 $ 3,080,258 $ 3,281,700 $ 3,304,135 $ 2,872,443 This document does not bind the City to provide funds nor does it authorize any funding. All use of lodging tax funds must be approved by LTAC and the City Council through an application process. The blue shaded cells indicate updates to what was intially approved. Salary/Benefits for Business Relations Manager is split 50/50 between general fund and lodging tax and is estimated to increase 3% annually after 2024. The City overhead charge is charged to all special funds. It recoups the cost to the general fund to support the lodging tax fund. It includes facilities, technology, legal, accounting, and record keeping services and is estimated to increase 3% annually after 2024. Updated: 60 City of Tukwila City Council Community Services & Safety Committee Meeting Minutes March 11, 2024- 5:30 p.m. - Hybrid Meeting; Hazelnut Conference Room & MS Teams Councilmembers Present: Staff Present: Jovita McConnell, Chair; De'Sean Quinn, Hannah Hedrick Eric Dreyer, Eric Lund, Laurel Humphrey, Kris Kelly, Derek Speck, Brandon Miles, Michael May, Marty Wine, Jefri Peters, David Rosen, Matthew Austin Chair McConnell called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Lodging Tax Application: City of Tukwila The Lodging Tax Advisory Committee forwarded a recommendation to approve an *application from the City of Tukwila in the amount of $190,000 to support the Experience Tukwila digital initiative for 2024. Committee Recommendation: Unanimous approval. Forward to March 18, 2024 Regular Meeting Consent Agenda. B. Grant Award and Related Contracts: Green Tukwila Staff is seeking Council approval to accept $125,000 from the Washington State Department of Natural Resources to support Green Tukwila projects in Southgate, Codiga, Riverton and Crestview Parks. Committee Recommendation: Unanimous approval. Forward to March 18, 2024 Regular Meeting Consent Agenda. C. Grant Application: Economic Development Staff is seeking approval to apply for the Port of Seattle's 2024 Economic Development Grant in the amount of $22,780 to be used for Experience Tukwila social media, website search engine optimization, and technical assistance to small businesses through community -based organizations. Committee Recommendation: Unanimous approval. D. 2023 4th Quarter Police Department Report Staff presented the report. Committee Recommendation: Discussion only. 61 62 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 03/18/24 PH ITEM INFORMATION ITEM No. 6 STAFF SPONSOR: ERIC DREVER ORIGINAL AGENDA DATE: AGENDA ITEM TITLE Update on Asylum Seekers at Riverton Park United Methodist Church CATEGORY ® Discussion Mtg Date 3/18/24 Motion Mt Date Resolution Ilk Date ❑ Ordinance Mtg Date Bid Award Mtg Date ❑ Public Hearing ❑ Other Mtg Date Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ® P&R ® Police ❑ PW SPONSOR'S SUMMARY The Council has requested an update on asylum seekers/migrants at the Riverton Park United Methodist Church. The presentation covers what led up to the current situation at the Church, the challenges the City has faced, actions taken, and the next steps. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ LTAC DATE: Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. Police Department/Parks and Rec COMMITTEE Info only COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 3/18/24 MTG. DATE ATTACHMENTS 3/18/24 Powerpoint presentation 63 64 Riverton Park United Methodist Church Asylum Seekers Encampment City Council Update March 11, 2024 Pete Mayer, Director of Parks & Recreation Chief Eric Dreyer, Police Rev. Jan Bolerjack, RPUMC How'd we get here? • Major influx of asylum -seeker beginning in early 2023 to Riverton Park • Largely from word of mouth • Resources for asylum -seekers are few and limited What is an asylee? • Legally different than a refugee. • An asylum -seeker is a person who has left their country and is seeking protection from persecution, but who hasn't yet been legally recognized as a refugee. The process requires them to apply and receive a decision on their asylum claim. • The process can often take years. Site conditions & challenges • Limited space in the church structure • Sanitation & health concerns • Public safety • Lack of federal and state leadership • Extreme weather (cold and hot) • Limitations on housing options, ex: hote funding City of Tukwila's role • Site is owned and operated by RPUMC • City advises on conditions, site management • Limited resources as a small city, larger regional issue • Focus on coalition -building and exploring funding sources City Actions • Early 2023 - Informal assistance throughout 2023 • Fall 2023 - Emergency proclamation on Oct. 6, 2023 • Fall 2023 - Consultants hired for site assistance (on site almost daily), public information • Dec. 2023 - 100 hotel rooms provided via partnership with King County • Dec. 2023 - Draft encampment ordinance considered, but no plans for action at this time City Actions, Cont. • Jan. 2024 - Cold weather hotel assistance • Feb. 2024 - MOU signed with Riverton Park • Feb./March 2024 - Large heated tent installed • 2024— City support of HB 2368, recently passed both houses • Weekly meetings between RPUMC and City representation. (Additional engagement as needed) • Weekly participation with Intergovernmental Task Force on Asylum Seekers • City funds spent to date: $220,000 14111611111114414.114144.4144%, - How can the community help? • Urge state and federal legislator to take action leg.wa.gov congress.gov/members • Contact Riverton Park directly RivertonParkUMC.com (206) 246-1436 inquiries@rivertonparkumc.com What's next? • King County grant, announced on Feb. 27 • State funding via HB 2368 • Ongoing coalition building • Work with RPUMC on meeting the criteria of the MOU with the City • Limiting numbers on the site, improving conditions • For the latest news & accurate info, please visit: TukwilaWA.gov/asylee-encampment QUESTIONS? COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 03/18/24 TC ITEM INFORMATION ITEM No. 7 STAFF SPONSOR: TC CROONE ORIGINAL AGENDA DATE: 3/18/24 AGENDA ITEM TITLE Requesting ratification of contract extension of Teamsters 117 Police Commanders collective bargaining agreement #22-031 CATEGORY ❑ Discussion Mtg Date ® Motion Mtg Date 03/18/24 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ® Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ PcR ❑ Police ❑ PTV SPONSOR'S SUMMARY The Police Commanders' collective bargaining agreement expired December 31, 2023. The city and the union have agreed to an 18-month contract extension to allow for the city to negotiate other Police commissioned and non-commissioned collective bargaining agreements to align timing with the commanders' contract. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ LTAC DATE: ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. COMM I"1'LE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 3/18/24 Teamsters 117 Extension Proposal 77 78 MEMORANDUM OF UNDERSTANDING By and between CITY OF TUKWILA, WASHINGTON And TEAMSTERS LOCAL UNION NO. 117 2024 CBA Extension for Police Commanders THIS MEMORANDUM OF UNDERSTANDING is by and between the CITY OF TUKWILA, WASHINGTON (hereinafter referred to as the "Employer") and the TEAMSTERS LOCAL UNION NO. 117, (hereinafter referred to as the "Union"). The Union and Employer agree that, with the exception of the provisions listed below, the 2022-2023 Collective Bargaining Agreement for the Police Commanders bargaining unit will remain in full force and effect through June 30, 2025: 1. Sections 7.1, 7.2, and 7.3, are replaced with the following: Effective January 1, 2024, the wages of each Commander will be: Title Grade Step Monthly Hourly Commander ac 1 $16,301 94.05 Commander ac 2 $17,165 99.03 Commander ac 3 $18,075 104.28 2. Section 5.8 is amended to read: Teamsters Retirees' Welfare Trust - Based on December 2021 2023 hours, effective January 1, 2022 2024, and on a monthly basis thereafter, the City shall pay the sum of one hundred seventy five dollars ($175.00) per month for benefits under the "RWT-XL Plan" during the period this Collective Bargaining Agreement is in effect, the City agrees to remit payment to the Retirees Welfare Trust, c/o NORTHWEST ADMINISTRATORS, INC., for each employee who received compensation for eighty (80) hours or more in the previous month. 3. Section 8.2.A (Step 4 of the Grievance Procedure) is amended to read: A. Step 4: Except as otherwise provided in this Article, if the grievance is not resolved at Step 3, the grievance may, within thirty (30) calendar days, be referred to arbitration by the Union. For a disciplinary grievance as defined by RCW 41.58.070, the arbitrator shall be assigned by PERC in accordance with state law. For all other grievances, tThe City and the Union shall try to agree upon a mutually acceptable arbitrator. If the parties fail to agree, they shall strike from a list of seven (7) arbitrators from the Federal Mediation and Conciliation Service, with all arbitrators being members of the National Academy of Arbitrators. The parties shall alternatively strike from the list until only one name remains. It shall be the function of the Arbitrator to hold a hearing at which the parties may submit their cases concerning the grievance. The Arbitrator shall decide the case based on the interpretation and application of the provisions of the agreement within thirty (30) days after such hearing. The FG: 102458442.1 79 decision shall be in writing together with specific facts and rationale for deciding in favor of either party. The decision shall be final and binding upon the parties to the grievance provided the decision does not involve action by the City, which is beyond its jurisdiction. Each party hereto will pay the expenses of their own representatives (e.g. attorney's fees) and the expenses of the arbitrator will be borne equally by the parties hereto. Neither the arbitrator nor any other person or persons involved in the grievance procedure shall have the power to negotiate new agreements or to change any of the present provisions of this agreement. The Arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the provisions of this Agreement. The Arbitrator shall consider and decide only the question of fact as to whether there has been a violation, misinterpretation or misapplication of the provisions of this Agreement. The Arbitrator shall have no authority to make a decision on any issue not so submitted or raised. The City, Union and any bargaining unit member shall not have a right to bypass the arbitration provisions of this Agreement and resort to litigation or any other forum to appeal a grievance based on rights under this Agreement. Litigation or any other contest of any subject matter involving a Commander or the Union in any court or other available forum shall constitute an election of remedies and a waiver of the right to arbitrate the matter. 4. Section 3.7 is added to the Collective Bargaining Agreement: 3.7 Release Time for Union Business - Upon no less than fourteen (14) calendar days advance written notice, the Union may request that a bargaining unit employee be granted an unpaid leave of absence for up to thirty (30) calendar days for purposes of attending to Union business. Upon receipt of such written request, the Employer will confer with Union representatives regarding such request. The decision by the Employer to deny a requested leave of absence for purposes of attending to Union business shall not be made for arbitrary and/or capricious reasons. 5. Section 3.8 is added to the Collective Bargaining Agreement: 3.8 Union Visitation - Authorized agents of the Union shall have reasonable access to the Employer's establishment during working hours for the purpose of adjusting disputes, investigating working conditions, and ascertaining that the Agreement is being adhered to; provided however, there shall be no interruption of the Employer's operations. 6. Section 3.9 is added to the Collective Bargaining Agreement: 3.9 Bulletin Boards - The Employer will designate a place at the facility that is readily accessible to employees and representatives of their Union (with a City of Tukwila employee escort) for the purpose of posting Union notices. The notices will include Union meeting announcements, social event invitations and other communications from the Union that may properly be considered as non -derogatory of the Employer, its elected officials and other personnel. 7. The above changes to the 2022-2023 Collective Bargaining Agreement become effective upon mutual ratification of this Memorandum of Understanding, unless otherwise specified. The Parties' Collective Bargaining Agreement, as modified by this MOU, may be opened to negotiate 80 FG: 102458442.1 a successor Agreement by either party giving notice in writing not later than sixty (60) days prior to the June 30, 2025, expiration date. CITY OF TUKWILA TEAMSTERS LOCAL UNION NO. 117 Marty Wine, Deputy City Administrator John Scearcy, Secretary -Treasurer Date Date FG: 102458442.1 81 82 TO: City of Tukwila Thomas McLeod, Mayor Mayor's Office - Marty Wine, Interim City Administrator The city of opportunity, the community of choice Mayor McLeod Councilmembers FROM: Marty Wine, Interim City Administrator DATE: March 12, 2024 SUBJECT: City Administrator's Report The City Administrator Report is meant to provide the Council, staff, and the community with an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. I. Intergovernmental Update • Meeting with Seattle Southside Chamber of Commerce: On February 27 Mayor McLeod, DCD Director Gierloff, and Public Works Director Ponnekanti met with Annie McGrath of the Seattle Southside Chamber of Commerce and representatives from Comcast, Lumen and Puget Sound Energy to discuss franchise permits. • Puget Sound Regional Council Newly Elected Officials Workshop: Mayor McLeod participated in a Puget Sound Regional Council (PSRC) Newly Elected Officials Workshop on March 1. He serves as the Sound Cities Association Alternate to the PSRC Executive Board. • Meeting with Sound Health: On March 4 Mayor McLeod and Interim Deputy City Administrator Miles met with executive leadership members from Sound Health. • Meeting with Senator Murray's Office: Mayor McLeod and Interim Deputy City Administrator Miles met with staff from Senator Murray's office on March 4. • King County Metro Electric Base Groundbreaking: On March 6 Mayor McLeod joined King County Executive Dow Constantine and offered remarks at the King County Metro Groundbreaking event for the new Metro Electric Bus Base located in Tukwila. Development Supervisor Max Baker also attended the event. • Sound Cities Association Networking Event: Mayor McLeod and Councilmembers Hedrick, McConnell, Quinn and Sharp attended the Sound Cities Association Networking Dinner on March 6. • Meeting with Tukwila School District: On March 7 Mayor McLeod and Interim City Administrator Wine met with Dr. Pedroza, Tukwila School District Interim Superintendent. They plan to meet monthly to discuss and collaborate on issues that impact both the City and the School District. • Meeting with HealthPoint: Mayor McLeod and Economic Development Administrator Speck met with executive leadership from HealthPoint on March 7. Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 83 City Administrator's Report March 12, 2024 Page 2 • National League of Cities Congressional City Conference: Mayor McLeod and Councilmembers Martinez, Papyan and Sharp are attending National League of Cities Congressional City Conference March 8 -13. II. Community Events • Parks Stewardship: o Big Picture School mulched young trees and shrubs at Crystal Springs Parks as part of a continued service -learning project. Youth are learning about forest systems, the importance of a healthy canopy and how to work as a team. o Maritime High School has decided to officially become Forest Stewards of Duwamish Hill Preserve. o Thanks to the incredible support from the McDonald Jonsson Foundation and Forterra's Evergreen Restoration program, community members planted 66 native shrubs at a work party at Crystal Springs led by Forterra. o Green Tukwila received a $312,000 Urban Forestry Grant from the Department of Natural Resources. This will have a positive impact on Crystal Springs Park, Riverton Park and Tukwila Park, while ensuring Tukwila continues to host Green Job Training Programs. iii. Staff Updates Public Safety • Reinstatement of School Resource Officer Program with Tukwila School District: Chief Dreyer attended the February 27 Tukwila School Board meeting and answered questions from the school board regarding an agreement with the school district to reinstate the School Resource Officer (SRO) Program. The SRO program initially was paused at the beginning of COVID, as the students were not in school. Since then, the Police Department has been working with the school district, school staff, students and families to bring the program back. At the school board meeting, they voted unanimously on the agreement and the reinstatement of the SRO program. We will socialize the return of the SRO program with students and faculty throughout the remainder of the 2023-2024 school year, setting up the program for its formal return with the new 2024-2025 school year this September. • Coffee with a Cop: On February 27 Tukwila Police Department members participated in the Coffee With a Cop event at Starbucks in Normandy Park. The event was held in partnership with King County Sheriff's Office and there was a large turnout. • Basketball Game with Foster High Boys Basketball Team: On February 28 Tukwila Police Department (TPD) members played a full basketball game against the Foster High School's boys basketball team. The TPD team won with a score of 83-75. Project Updates • 2023 Annual Overlay Program: Estimated Completion: March 2024 Contractor completed RRFB installation at the Allentown raised crosswalk. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 84 City Administrator's Report March 12, 2024 Page 3 Boards, Commissions and Committees We welcome the City Council to encourage community members to apply for vacant Board & Commission positions. • Arts Commission: The next meeting is scheduled for March 27, 2024. VACANT: Student Representative. • Civil Service Commission: The next meeting is scheduled for March 21, 2024. No vacancies. • COPCAB: The next meeting is scheduled for March 14, 2024. VACANT: 1 School District Representative and Student Representative. • Equity & Social Justice Commission: The next meeting is scheduled for April 4, 2024. 1 City Employee position term expires March 31, 2025. 1 Education/Community position term expires March 31, 2025. 2 Community positions terms expire March 31, 2025. VACANT: 1 Education Representative, 1 Community position. 2 applications have been received. • Human Services Advisory Board: The next meeting is scheduled for March 21, 2024. 1 Resident position term expires March 31, 2025. 1 Faith -Based position term expires March 31, 2025. VACANT: 1 Resident position and 1 Business Community Representative. 2 applications have been received. • Library Advisory Board: The next meeting is scheduled for April 2, 2024. 4 Resident position terms expire March 31, 2025. VACANT: 1 Resident position. • Lodging Tax Advisory Committee: The next meeting is scheduled for April 12, 2024. All positions are 1-year terms. • Park Commission: The next meeting is scheduled for March 13, 2024. 3 Community position terms expire March 31, 2025. • Planning Commission: The next meeting is scheduled for March 14, 2024. No vacancies. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 85 86 UPCOMING MEETINGS AND EVENTS MARCH 2024 City Council meetings and Council Committee meetings will be conducted in a hybrid model, with in -person and virtual attendance available. MAR 18 MON MAR 19 TUE MAR20 WED MAR21 THU MAR 22 FRI MAR 23 SAT ➢ Work Session 5:30 PM City Hall Council Chambers Hybrid Meeting ➢ City Council Regular Meeting 7:00 PM City Hall Council Chambers Hybrid Meeting United Way FREE TAX HELP IN -PERSON / ONLINE OR FILE YOUR OWN TAXES Onsite locations are open through April 21! See below for Westfield Southcenter Mall information. Click here for information. Satre Southside FREE SAVINGS PASS Sign up now and get the mobile pass delivered instantly. You will get savings at attractions, restaurants, retailers and more. Both one-time and repeating offers allow you to save all year long! Click here for information. SOUTHSIDE O CHAMBER OF COMMERCE WORKFORCE DISCOVERY LAB Aimed at all high school students in the Seattle Southside area. This FREE program focuses on preparation for and exploration of a myriad of post -secondary education opportunities. Students who meet all program requirements will earn a $500 stipend. Space is limited! Apply now! Click here for information. ➢Civil Service Commission 5:00 PM Hybrid Meeting THE MUSEUM OF FLIGHT FREE AEROSPACE CAREER EVENT FOR MIDDLE AND HIGH SCHOOL GIRLS Be inspired and learn about careers in aviation and aerospace. During this one day event, hear from inspirational women, get hands-on with fun, interactive activities. Event will be held on March 30. Space is limited! Register by today! Click here for information. Public Health Seattle & King County COMMUNITY RESOURCE FAIR Social service providers will be available to help connect attendees with resources. Reasonable accommodation for people with disabilities by request. Email access@kcls.org at least 7 days prior to event. Click here for information. 11:30 AM — 2:00 PM Tukwila Library 14380 Tukwila Intl Blvd MAR 24 SUN FUTURE WOMEN IN EMS AND FIRE WORKSHOP Free workshop will be held April 20 & 21. Designed for women in King County, age 18 or older. Applications due today! Click here for information. MAR 25 MON MAR 26 TUE MAR27 WED MAR 28 THU MAR 29 FRI MAR 30 SAT ➢ Finance and Governance 5:30 PM City Hall - Hazelnut Conference Room Hybrid Meeting ➢Transportation and Infrastructure Services 5:30 PM 6300 Building - Duwamish Conference Room Hybrid Meeting ➢ City Council Committee of the Whole Meeting 7:00 PM City Hall Council Chambers Hybrid Meeting GREEN } TUKWILA PARTNERSHIP CRYSTAL SPRINGS PARK WORK PARTY Help Tukwila stewards clear weeds for fall plantings. 10:30 AM — 2:00 PM Click here for information. United Way FREE TAX HELP IN -PERSON / ONLINE OR FILE YOUR OWN TAXES Onsite locations are open through April 21! See below for Westfield Southcenter Mall information. Click here for information. ➢ Arts Commission 6:00 PM Hybrid Meeting ➢ Planning Commission 6:30 PM Hybrid Meeting Give Blood = Save 3 Lives DONATE AND ENTER TO WIN A SCHWINN ADULT ELECTRIC BIKEI It takes 1,000 donors a day to sustain a blood supply for patients in our community. Click here to schedule an appointment. Or call 1-800-398-7888. IV' Recology RE -THINK WASTE: EARTH DAY ART, PHOTO AND VIDEO CONTEST Students can submit video clips, photos, drawings or art with a waste reduction theme for the chance to win prizes up to $350! Submissions due today! Click here for information. Or, email ajarvis@recology.com. THE MUSEUM OF FLIGHT FREE SENSORY DAY EVENT For adults and families of children, teenagers and young adults with disabilities. Guests will get access to the Museum during off -hours. Pre -registration required. 8:00 AM —10:00 AM Click here for information. MAR 31 SUN TUKWILA CITY OF OPPORTUNITY SCHOLARSHIP Scholarships will be awarded to individuals enrolled for undergraduate study in community colleges, colleges, trade schools and universities. Applications due today! Click here for information. CITY HALL & 6300 BUILDINGS ARE OPEN TO THE PUBLIC MONDAYS, WEDNESDAYS & THURSDAYS 8:30 AM - 4:00 PM FREE HYUNDAI ANTI -THEFT SOFTWARE UPDATES MAR 15-17 FRIDAY - SUNDAY Hyundai service technicians will be on -site to install and complete the software upgrade, which should take only 30 minutes. Click here for information. RE -THINK WASTE: EARTH DAY ART, PHOTO & VIDEO CONTEST FOR STUDENTS SUBMISSIONS DUE MAR 29 Submit your creative work to win prizes up to $350. Click here for information. Or, email ajarvis@recology.com. TUKWILA CITY OF OPPORTUNITY SCHOLARSHIP APPLICATIONS DUE MAR 31 Scholarships will be awarded to individuals enrolled for undergraduate study in community colleges, colleges, trade schools and universities. Click here for information. NEIGHBORHOOD WATCH GROUP HELP Police Community Engagement Coordinator can help to create a neighborhood watch group in your neighborhood and apartments. Click here to email Brooke Lamothe. FREE CRIME PREVENTION SURVEY FOR BUSINESSES TO ENHANCE SECURITY Police Community Engagement Coordinator will visit your business to conduct a security assessment and recommend making your business more secure. Allow up to 2 weeks for an appointment date confirmation. Click here to make an appointment. FOOD BANK OPENS: TUESDAYS, THURSDAYS AND SATURDAYS 10:00 AM - 2:30 PM 3118 S 140TH ST, TUKWILA ; � VOLUNTEERS - In need of volunteers for food packaging or food distributions. To volunteer, click here to sign up. DONORS - Please donate at tukwilapantry.org/please-donate/. Donations can be dropped off on Tuesday -Saturday from 8 AM -11 AM or by appointment. Click here for a current list of items in need. STILL WATERS SNACK PACK NEEDS YOUR DONATIONS AND VOLUNTEER HELP! SnackPack distributes food bags on Fridays to Tukwila students in need. Click here for the Snack Pack list. VOLUNTEERS NEEDED ON WEDNESDAYS. Pack snacks every Wednesday at 9:30 AM. To volunteer, email Stillwatersfamilyservices@gmail.com. To deliver food, click here to register with Tukwila School District. Please donate to feed our Tukwila kids. Click here to donate online or mail checks to Still Waters, PO Box 88984, Tukwila WA 98138. United Way GET FREE TAX HELP IN -PERSON / ONLINE OR FILE YOUR OWN TAXES Free tax filing assistance if you make less than $80,000 a year (or $96,000 for non -single filers). In -person locations will run through Apr 21. Please arrive no later than 45 minutes BEFORE closing time. First come, first serve. Click here for information. SOUTHCENTER MALL (NEAR SEARS) 11:00 AM -7:00 PM THURSDAYS, FRIDAYS, SATURDAYS AND SUNDAYS CUE 131112111 FREE ONLINE TUTORING AND HOMEWORK HELP FOR GRADES K THRU 12 Use a computer, tablet, smartphone or home phone to connect with tutors by phone or on Zoom. Click here for information. FUN ACTIVITIES AND OTHER EVENTS AT TUKWILA LIBRARY Tukwila Library offers many resources and services. Click here for information. 87 Tentative Agenda Schedule MEETING 1 — REGULAR MEETING 2 — MEETING 3 — C.O.W. REGULAR MEETING 4 — C.O.W. MARCH 4 See below links for the agenda packets to view the agenda items: March 4, 2024 Work Session March 4, 2024 Regular Meeting MARCH 11 See below links for the agenda packets to view the agenda items: March 11, 2024 Committee of the Whole Meeting MARCH 18 See below links for the agenda packets to view the agenda items: March 18, 2024 Work Session March 18, 2024 Regular Meeting MARCH 25 SPECIAL ISSUES - Resolution authorizing South King Housing and Homelessness Partners' Housing Projects using funds contributed by the City to the Housing Capital Fund. - Public Records Request mitigation and staffing request. - 2025-2026 Budget Development Kickoff. MEETING 1— REGULAR MEETING 2 — C.O.W. MEETING 3 — REGULAR MEETING 4 — C.O.W. APRIL 1 APRIL 8 SPECIAL ISSUES An ordinance updating the City's Tax Codes. APRIL 15 WORK SESSION - Update on Annual Overlay Program. - Update on Neighborhood Traffic Calming Program. - Introduction to Transportation Improvement Program. REGULAR MEETING PRESENTATION Tourism presentation. UNFINISHED BUSINESS An ordinance updating the City's Tax Codes. NEW BUSINESS Authorize the Mayor to sign a settlement participation form through the One Washington Memorandum of Understanding between Washington municipalities to accept allocation for Opioid Funds received from entities within the pharmaceutical supply plan. APRIL 22 PUBLIC HEARING An ordinance amending rezone regulations and appeal body. SPECIAL ISSUES An ordinance amending rezone regulations and appeal body. Special Meeting to follow Committee of the Whole Meeting. WORK SESSION Robert's Rules Training. REGULAR MEETING APPOINTMENTS / REAPPOINTMENTS Appointments and reappointments to Boards and Commissions. CONSENT AGENDA - Authorize the Mayor to sign a grant agreement with the Washington State Department of Transportation (WSDOT) through the National Highway System Asset Management Program for Orillia Road South pavement repairs and overlay, in the amount of $1,309,000.00. - Authorize the Mayor to sign a grant agreement with the Washington State Department of Transportation (WSDOT) through the National Highway System Asset Management Program for Interurban Avenue South pavement repairs and overlay, in the amount of $4,958,000.00. - Authorize the Mayor to sign a grant agreement with the Washington State Department of Transportation (WSDOT) through the National Highway System Asset Management Program for Boeing Access Road pavement repairs and overlay, in the amount of $3,990,000.00. - Authorize the Mayor to sign a grant agreement for waste reduction and recycling education, in the amount of $50,000.00. - Authorize the Mayor to sign a contract for a commercial organics collection and diversion outreach project, in the amount of $100,000.00. - Authorize the purchase of LED King Lumineers, in the amount of $104,176.62. - Authorize the Mayor to sign a grant agreement with the Washington State Department of Commerce for the Washington Electric Vehicle Charging Program (WAEVCP), in the amount of $46,000.00. - Award a bid and authorize the Mayor to sign a contract for the Stormwater Outfalls WQ Retrofit project, in the amount of $850,000.00. UNFINISHED BUSINESS - Authorize the Mayor to sign an Interlocal Agreement with the Cities of Burien and Maple Valley for an organics project. - Resolution authorizing South King Housing and Homelessness Partners' Housing Projects using funds contributed by the City to the Housing Capital Fund. - Public Works Operations Facility, Phase 2 Update. - Approve 1.0 FTE (full-time employee) for the City Clerk's Office for staffing of Public Records Requests, to be included in the year-end budget amendment. 88