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Home My WebLink AboutTIS 2024-03-25 Item 2I - Grant Acceptance - WSDOT National Highway System Asset Management Grants for Major Pavement Overlay and Repairs: Boeing Access Road, Orillia Road and Interurban AvenueCity of Tukwila Public Works Department - Hari Ponnekanti, Director/City Engineer Thomas McLeod, Mayor INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/City Engineer BY: Catrien de Boer, Grant Analyst CC: Mayor Thomas McLeod DATE: March 22, 2024 SUBJECT: Major Pavement Overlay and Repairs: S Boeing Access Rd (No. 82410402), Orillia Rd (No. 82410403), and Interurban Ave (No. 82410404) WSDOT National Highway System Asset Management Grant Awards ISSUE Accept three Washington State Department of Transportation (WSDOT) Asset Management grant awards for $3,990,000 for the Boeing Access Road, $1,309,000 for Orillia Rd S, and $4,958,000 for Interurban Ave S. These awards will fund major overlay and pavement repairs on these three roads. BACKGROUND In early 2023, staff noted the concrete overlay over the Boeing Access Road had failed and has extensive open pattern cracking on and under the deck. The bridge deck was overlayed in 2018 as part of the seismic retrofit project. The repair of this section is beyond the scope of the Annual Overlay program. Additionally, over the years, several other arterial streets throughout the City have deteriorated but the cost of overlaying them also exceeds the yearly funding available in the Annual Overlay budget. DISCUSSION On October 5th, 2023, staff submitted three applications to the National Highway System Asset Management Grant Program administered by WSDOT to fund pavement repairs and overlay at the three sites. The sites were selected based on road condition scores. Staff also briefed the TIS Committee on the application process in October, 2023. The City of Tukwila was notified on January 10, 2024 that all three project sites were selected for funding. These grant awards will fully cover the design, construction management, and construction costs for each project site. FINANCIAL IMPACT The City has been awarded three grants in the amounts of $3,990,000 for the Boeing Access Road, $1,309,000 for Orillia Rd S, and $4,958,000 for Interurban Ave S. There is no local City match. Project Location Grant Award Amount Boeing Access Road $3,990,000 Orillia Rd S. $1,309,000 Interurban Ave S. $4,958,000 Total $10,257,000 RECOMMENDATION Council is being asked to accept three WSDOT Asset Management program grant awards for pavement repairs and overlay and consider this item on the Consent Agenda at the April 1st, 2024 Regular Council Meeting. Attachment: Proposed CIP Pages WSDOT Asset Management Award Letters Photos and Maps of roadways 73 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: S Boeing Access Road Repair and Overlay Project No. 82410402 DESCRIPTION: Grind and overlay of roadway and replace concrete overlay of bridge deck over BNSF Railway. JUSTIFICATION: The existing road condition and bridge deck has deteriorated, has severe open cracking, and needs significant repairs and reconstruction. STATUS: New project for 2023-2028 CIP. MAINT. IMPACT: Ongoing annual maintenance. COMMENT: Fully funded through WSDOT NHS Asset Management Grant program. Awarded in January 2024. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Design 141 423 564 Land (R/W) 0 Const. Mgmt. 340 340 Construction 3,086 3,086 TOTAL EXPENSES 0 0 0 141 3,426 3,426 0 0 0 3,990 FUND SOURCES WSDOT - NHS Grant 141 423 3,426 3,990 Mitigation Actual 0 City Oper. Revenue 0 0 0 0 0 0 0 0 0 0 TOTAL SOURCES 0 0 0 141 423 3,426 0 0 0 3,990 Project Location 's\�' 1 On 1 \ � r Of cces \\l, Alo r-- \ 1 NI; 7 St `' > IL 1 \ -�, I S 11� \ "15 599 \ Q' t 1 6 q 12: St► N 128 egg �... , 1 GIS 30 St_ lGtp< d\� 2023 - 2028 Capital Improvement Program 74 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Orillia Rd S Repair and Overlay Project No. 82410403 DESCRIPTION: Pavement repairs; overlay; and curb and gutter, sidwalk, and guardrail repair. JUSTIFICATION: The existing road condition has deteriorated and needs significant repairs and reconstruction. STATUS: New project for 2023-2028 CIP. MAINT. IMPACT: Ongoing annual maintenance. COMMENT: Fully funded through WSDOT NHS Asset Management Grant program. Awarded in January 2024. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Design 105 105 Land (R/W) 0 Const. Mgmt. 120 120 Construction 1,084 1,084 TOTAL EXPENSES 0 0 0 105 1,204 0 0 0 0 1,309 FUND SOURCES WSDOT- NHS Grant 105 1,204 1,309 Mitigation Actual 0 City Oper. Revenue 0 0 0 0 0 0 0 0 0 0 TOTAL SOURCES 0 0 0 105 1,204 0 0 0 0 1,309 c Project Location \ �.5151556 S\_0.4 `�\ . 65,. ra` .QDi., il S160St �' 1 o T��'e 1 ®-- I 1 181 _...MInklar �1 .,Wiun ....r �� Blvd m Blvd I ``l h .- 01. w �V4 E N�/ Upland Or Midland Dr Trlland OrAfir _ Il _NO Yy S �r S180St ll l t V-41 1 %ra`' g ,, \a m0 Tu c O . ° �' GIS 2023 - 2028 Capital Improvement Program 75 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Interurban Ave S Repair and Overlay Project No. 82410404 DESCRIPTION: Pavement repairs, overlay, and curb and gutter repair. JUSTIFICATION: The existing road condition has deteriorated and needs significant repairs and reconstruction. STATUS: New project for 2023-2028 CIP. MAINT. IMPACT: Ongoing annual maintenance. COMMENT: Fully funded through WSDOT NHS Asset Management Grant program. Awarded in January 2024. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Design 131 266 397 Land (R/W) 0 Const. Mgmt. 450 450 Construction 4,111 4,111 TOTAL EXPENSES 0 0 0 131 266 4,561 0 0 0 4,958 FUND SOURCES WSDOT - NHS Grant 131 266 4,561 4,958 Mitigation Actual 0 City Oper. Revenue 0 0 0 0 0 0 0 0 0 0 TOTAL SOURCES 0 0 0 131 266 4,561 0 0 0 4,958 8 %rl : Project Location :,r 1228E iIrr+i _ r"Loam t,,,,* i g g \......, s 3k 11111 _ N AUleri A m 5 144 5t l' �'� � � ., /,,i �`� S 148 1_6 St N m m m 47 Q IFS 152 St 150 St 156 St smil a � t - - Ate v4 y . 5 156 St �1,PT`-~� 404 QS ■�.� $ 150 e �• Tukwila Pkwy .. St t0 na _ 2023 - 2028 Capital Improvement Program 76 January 10, 2024 Mr. Hari Ponnekanti, P.E. Public Works Director City of Tukwila 6300 Southcenter Blvd., Suite 100 Tukwila, WA 98188 RE: Boeing Access Road 2023 National Highway System (NHS) Asset Management Program Federal Funding Dear Mr. Ponnekanti• WSDOT is pleased to advise you that the above -mentioned project was selected to receive funding through the 2023 NHS Asset Management program. The federal funding is limited as shown below: Boeing Access Road $3,990,000 Scope: Grind and overlay of roadway and replace concrete overlay of bridge deck over BNSF railway. NOTE.• Funding provided requires the local match as detailed in your project application. If no local match was identified, federal funds are available at 100%, for all eligible federal expenditures. Construction must be completed as a single contract and authorized by August 31, 2026, or funds may be reprogrammed to other projects. Scope changes are not allowed. To meet state and federal requirements, the following are required: • Project expenditures incurred before receiving notice from Local Programs of federal fund authorization are not eligible for reimbursement. • Please refer to the Local Programs webpage for detailed information, including: (http://www.wsdot.wa.gov/localprograms) ✓ Local Agency Guidelines (LAG) manual for the requirements regarding programming, authorization, reimbursement, etc.; ✓ Projects utilizing federal funds must be included in your current Transportation Improvement Program (TIP) as a complete programmed project. Once your TIP amendment is approved, WSDOT will amend the Statewide Transportation Improvement Program (STIP); ✓ Funding and billing forms; 77 ✓ Local Project Report is required to be completed by the end of June and December each year. To access the database you will need an account name and password. Your account name is Tukwila and your password is Tukwi785. The password is case sensitive. • If the project is not actively pursued, or becomes inactive (23 CFR 630), the project is at risk of being cancelled, funds repaid and reprogrammed. • FHWA requires that all projects are ADA compliant upon completion or the federal funds must be repaid. As a reminder, Local Programs requires all agencies to submit monthly progress billings to ensure timely reimbursement of eligible federal expenditures. For assistance, please contact your Region Local Programs Engineer, Mehrdad Moini at 206.440.4734 or Mehrdad.Moini(&wsdot.wa.gov. Sincerely, frea-)-- Jay Drye, PE Director Local Programs JD:st:cdm cc: Kelly McGourty, Transportation Director, PSRC Mehrdad Moini, Northwest Region Local Programs Engineer 78 January 10, 2024 Mr. Hari Ponnekanti, P.E. Public Works Director City of Tukwila 6300 Southcenter Blvd., Suite 100 Tukwila, WA 98188 RE: Orillia Rd South 2023 National Highway System (NHS) Asset Management Program Federal Funding Dear Mr. Ponnekanti• WSDOT is pleased to advise you that the above -mentioned project was selected to receive funding through the 2023 NHS Asset Management program. The federal funding is limited as shown below: Orillia Rd South $1,309,000 Scope: Pavement repairs; overlay; and curb and gutter, sidewalk, and guardrail repair. NOTE: Funding provided requires the local match as detailed in your project application. If no local match was identified, federal funds are available at 100%, for all eligible federal expenditures. Construction must be completed as a single contract and authorized by August 31, 2026, or funds may be reprogrammed to other projects. Scope changes are not allowed. To meet state and federal requirements, the following are required: • Project expenditures incurred before receiving notice from Local Programs of federal fund authorization are not eligible for reimbursement. • Please refer to the Local Programs webpage for detailed information, including: (http://www.wsdot.wa.gov/localprograms) ✓ Local Agency Guidelines (LAG) manual for the requirements regarding programming, authorization, reimbursement, etc.; ✓ Projects utilizing federal funds must be included in your current Transportation Improvement Program (TIP) as a complete programmed project. Once your TIP amendment is approved, WSDOT will amend the Statewide Transportation Improvement Program (STIP); ✓ Funding and billing forms; ✓ Local Project Report is required to be completed by the end of June and December 79 each year. To access the database you will need an account name and password. Your account name is Tukwila and your password is Tukwi785. The password is case sensitive. • If the project is not actively pursued, or becomes inactive (23 CFR 630), the project is at risk of being cancelled, funds repaid and reprogrammed. • FHWA requires that all projects are ADA compliant upon completion or the federal funds must be repaid. As a reminder, Local Programs requires all agencies to submit monthly progress billings to ensure timely reimbursement of eligible federal expenditures. For assistance, please contact your Region Local Programs Engineer, Mehrdad Moini at 206.440.4734 or Mehrdad.Moini@wsdot.wa.gov. Sincerely, froq--- Jay Drye, PE Director Local Programs JD: st: cdm cc: Kelly McGourty, Transportation Director, PSRC Mehrdad Moini, Northwest Region Local Programs Engineer 80 January 10, 2024 Mr. Hari Ponnekanti, P.E. Public Works Director City of Tukwila 6300 Southcenter Blvd., Suite 100 Tukwila, WA 98188 RE: Interurban Ave S. 2023 National Highway System (NHS) Asset Management Program Federal Funding Dear Mr. Ponnekanti• WSDOT is pleased to advise you that the above -mentioned project was selected to receive funding through the 2023 NHS Asset Management program. The federal funding is limited as shown below: Interurban Ave S. $4,958,000 Scope: Pavement repairs, overlay, and curb and gutter repair. NOTE: Funding provided requires the local match as detailed in your project application. If no local match was identified, federal funds are available at 100%, for all eligible federal expenditures. Construction must be completed as a single contract and authorized by August 31, 2026, or funds may be reprogrammed to other projects. Scope changes are not allowed. To meet state and federal requirements, the following are required: • Project expenditures incurred before receiving notice from Local Programs of federal fund authorization are not eligible for reimbursement. • Please refer to the Local Programs webpage for detailed information, including: (http://www.wsdot.wa.gov/localprograms) ✓ Local Agency Guidelines (LAG) manual for the requirements regarding programming, authorization, reimbursement, etc.; ✓ Projects utilizing federal funds must be included in your current Transportation Improvement Program (TIP) as a complete programmed project. Once your TIP amendment is approved, WSDOT will amend the Statewide Transportation Improvement Program (STIP); ✓ Funding and billing forms; 81 ✓ Local Project Report is required to be completed by the end of June and December each year. To access the database you will need an account name and password. Your account name is Tukwila and your password is Tukwi785. The password is case sensitive. • If the project is not actively pursued, or becomes inactive (23 CFR 630), the project is at risk of being cancelled, funds repaid and reprogrammed. • FHWA requires that all projects are ADA compliant upon completion or the federal funds must be repaid. As a reminder, Local Programs requires all agencies to submit monthly progress billings to ensure timely reimbursement of eligible federal expenditures. For assistance, please contact your Region Local Programs Engineer, Mehrdad Moini at 206.440.4734 or Mehrdad.Moini(aiwsdot.wa.gov. Sincerely, 4---- Jay Drye, PE Director Local Programs JD:st:cdm cc: Kelly McGourty, Transportation Director, PSRC Mehrdad Moini, Northwest Region Local Programs Engineer 82 Boeing Access Road Concrete Overlay Cracking: King County International Airport (BFI) North Tukwila NOW Manufacturing/ Industrial Center m d P 0 N A, d S Boeing Access Road Preservation: East Marginal Way S to MLK Way S Duwamish Manufacturing/ Industrial Center BNSF Irrtermodal �Faciiiity - 83 Interurban Ave S Concrete Overlay Cracking: North Tukwila Manufacturing/ Industrial Center SeaTac International Airport Interurban Ave S Preservation: East Marginal Way S to S 143rd St Tukwila Elementary 84 Orillia Rd S Concrete Overlay Cracking: Internatio ear, ; (66 as) s NxH xyti) Lg-jy- . Angle Lake •Light Rail S 200th St Station S 188th St Angle n-. S 204th St Orillia Road S Preservation: S 188th St to S 204th St Kent Valley 81 Industrial Area S 200th St 1N. mo S 212th St Am Fulfill Center 85