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HomeMy WebLinkAboutReg 2024-04-01 COMPLETE AGENDA PACKETO Tukwila City ❖REGULAR Council Agenda MEETING •❖ ,i_.,4 iLA ,i,44, a � `''�n 1906 Thomas McLeod, Mayor Counci/members: ❖ De'Sean Quinn ❖ Tosh Sharp Marty Wine, Interim City Administrator + Armen Papyan ❖ Jovita McConnell Mohamed Abdi, Council President ❖ Dennis Martinez ❖ Hannah Hedrick ON -SITE PRESENCE: TUKWILA CITY HALL COUNCIL CHAMBERS 6200 SOUTHCENTER BOULEVARD REMOTE PARTICIPATION FOR THE PUBLIC: 1-253-292-9750, ACCESS CODE: 670077847# Click here to: Join Microsoft Teams Meeting For Technical Support: 1-206-433-7155 Monday, April 1, 2024; 7:00 PM • Ord #2728 • Res #2092 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. LAND AC K N O W L E DG E M E N T The City of Tukwila is located on the ancestral lands of the Coast Salish people. We acknowledge their continuing connections to land, waters and culture. We pay our respects to their elders past, present and emerging. 3. PUBLIC COMMENTS including comment on items both on and not on the meeting agenda Those wishing to provide public site at Tukwila City Hall 5 minutes for items both on To provide comment citycouncil@tukwilawa.gov comments may verbally address the City Council both on - or via phone or Microsoft Teams for up to and not on the meeting agenda. via phone or Microsoft Teams, please email with your name and topic by 5:00 PM on the meeting date. your message is for public comment during the meeting, and Please clearly indicate that you will receive further instructions. 4. APPOINTMENTS Appointments and Reappointments to Boards and Commissions a. Community -Oriented Policing Citizens Advisory Committee (COPCAB): Confirm the appointment of Christine Neuffer to Position #2, with a term expiring March 31, 2027, and the reappointments of John Lindsay to Position #3 and Jan Bolerjack to Position #6 on the Community -Oriented Policing Citizens Advisory Committee (COPCAB), with terms expiring March 31, 2026. b. Equity and Social Justice Commission: Confirm the appointment of Fane Katoa to Position #7 and the reappointment of Aaron Draganov to Position #8 on the Equity and Social Justice Commission, with terms expiring March 31, 2026. c. Library Advisory Board: Confirm the reappointments of Marie Parrish to Position #3 and Cynthia Chesak to Position #7 on the Library Advisory Board, with terms expiring March 31, 2026. d. Park Commission: Confirm the appointment of Gina Bernhardt Nielsen to Position #4 and the reappointments of Kathleen Gantz to Position #3 and Joe Camacho to Position #5 on the Park Commission, with terms expiring March 31, 2027. (continued..) Pg.1 REGULAR MEETING April 1, 2024 Page 2 4. APPOINTMENTS e. Planning Commission: (cont.) Confirm the appointments of Alexander Kaehler to Position #4, Dung Jane Ho to Position #6, and Richard McLeLand Wieser to Position #7, and the reappointment of Martin Probst to Position #3 on the Planning Commission, with terms expiring March 31, 2028. f. SeaTac Airport Stakeholder Advisory Round Table (StART): Confirm the reappointments of Peter Schilling to Community Position #1 and Brandon Miles to Non -Elected Staff Member on the SeaTac Airport Stakeholder Advisory Round Table, with terms expiring December 31, 2025. 5. CONSENT AGENDA a. Approval of Minutes: 3/18/24 (ReguiarMtg.) b. Approval of Vouchers c. Authorize the Mayor to accept three National Highway System Pg. 53 Asset Management grant awards from the Washington State Department of Transportation (WSDOT) for major overlay and pavement repairs on South Boeing Access Road in the amount of $3,990,000.00, Orillia Road South in the amount of $1,309,000.00, and Interurban Avenue South in the amount of $4,958,000.00. [Reviewed and forwarded to consent by the Transportation and Infrastructure Services Committee on 3/25/24J d. Authorize the Mayor to accept a Solid Waste Management Waste Pg.73 Reduction and Recycling Education grant from the Washington State Department of Ecology, in the amount of $50,000.00 (local match $12,500.00). [Reviewed and forwarded to consent by the Transportation and Infrastructure Services Committee on 3/25/241 e. Authorize the Mayor to sign a contract with Cascadia Consulting Pg.99 Group for organics diversion and reduction outreach in food - services businesses, in the amount of $100,000.00. [Reviewed and forwarded to consent by the Transportation and Infrastructure Services Committee on 3/25/241 f. Authorize the purchase of LED King Luminaires for upgraded street lighting on Tukwila International Boulevard, in the amount of Pg.119 $104,176.62. [Reviewed and forwarded to consent by the Transportation and Infrastructure Services Committee on 3/25/24J g. Authorize the Mayor to accept a Washington State Electric Vehicle Pg.129 Charging Program (WAEVCP) grant from the Washington State Department of Commerce, in the amount of $46,000.00. [Reviewed and forwarded to consent by the Transportation and Infrastructure Services Committee on 3/25/241 (continued..) REGULAR MEETING April 1, 2024 Page 3 5. CONSENT AGENDA (cont.) h. Award a bid and authorize the Mayor to sign a contract with Road Construction Northwest, Inc. for the Stormwater Outfalls Water Quality Retrofit project, in the amount of $928,288.50 (plus contingency) [Reviewed and forwarded to consent by the Transportation and Infrastructure Services Committee on 3/25/24] Pg.141 6. UNFINISHED BUSINESS a. Public Works Operations Campus Phase 2: Update on Design and Pre -construction. b. Authorize the Mayor to sign an Interlocal Agreement with the Cities of Burien and Maple Valley for food waste prevention and diversion outreach consulting services. c. A resolution authorizing the duly -appointed administering agency for South King Housing and Homelessness Partners (SKHHP) to execute all documents necessary to enter into agreements for the funding of affordable housing projects, as recommended by the SKHHP Executive Board, utilizing funds contributed by the City of Tukwila to the SKHHP Housing Capital Fund. d. Approve 1.0 FTE (full-time employee) for the City Clerk's Office for staffing of Public Records Requests, to be included in the year-end budget amendment. Please refer to 3/25/24 C.O, W, packet, Q Pg.167 Pg.271 Pg.281 Pg.307 7. NEW BUSINESS 8. REPORTS a. Mayor b. City Council c. Staff — City Administrator Report Pg.309 9. MISCELLANEOUS 10. EXECUTIVE SESSION Potential Litigation — Pursuant to RCW 42.30.110.(1)(i) (30 minutes) NO Action will follow in the open meeting. 11. ADJOURNMENT Remote ❖ CLOSED SESSION ❖ Collective Bargaining — Pursuant to RCW 42.30.140(4)(b) Location: Hazelnut Conference Room (CR #3) This agenda is available Tukwila Council meetings at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. are audio taped (and video taped as of 9/14/20). Available at www.tukwilawa.gov) Or- If you are in need of translation or interpretation services at a Council meeting, %�iiV please contact us at 206-433-1800 by 12:00 p.m. on the meeting date. WELCOME TO THE TUKWILA CITY COUNCIL MEETING The Tukwila City Council encourages community participation in the local government process and welcomes attendance and public comment at its meetings. MEETING SCHEDULE Regular Meetings are held at 7:00 p.m. on the 1st and 3rd Mondays of each month. The City Council takes formal action in the form of motions, resolutions and ordinances at Regular Meetings. Committee of the Whole Meetings are held at 7:00 p.m. on the 2nd and 4th Mondays of each month. The City Council considers current issues, discusses policy matters in detail, and coordinates the work of the Council at Committee of the Whole meetings. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council for up to 5 minutes on items both on and not on the meeting agenda during Public Comments. The City Council will also accept comments on an agenda item when the item is presented in the agenda, but speakers are limited to commenting once per item each meeting. When recognized by the Presiding Officer, please go to the podium if on -site or turn on your microphone if attending virtually and state your name clearly for the record. The City Council appreciates hearing from you but may not respond or answer questions during the meeting. Members of the City Council or City staff may follow up with you following the meeting. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. The City Council Rules of Procedure provide the following guidelines for Public Hearings: 1. City staff will provide a report summarizing and providing context to the issue at hand. 2. City staff shall speak first and be allowed 15 minutes to make a presentation. 3. The applicant is then allowed 15 minutes to make a presentation. 4. Each side is then allowed 5 minutes for rebuttal. 5. After City staff and the applicant have used their speaking time, the Council may ask further clarifying questions of the speakers. 6. Members of the public who wish to address the Council on the hearing topic may speak for 5 minutes each. 7. Speakers are asked to sign in on forms provided by the City Clerk. 8. The Council may ask clarifying questions of speakers and the speakers may respond. 9. Speakers should address their comments to the City Council. 10. If a large number of people wish to speak to the issue, the Council may limit the total amount of comment time dedicated to the Public Hearing. 11. Once the Presiding Officer closes the public hearing, no further comments will be accepted, and the issue is open for Councilmember discussion. 12. Any hearing being held or ordered to be held by the City Council may be continued in the manner as set forth by RCW 42.30.100. For more information about the City Council, including its complete Rules of Procedure, please visit: https://www.tukwilawa.gov/departments/city-council/ COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 4/1/24 CT ITEM INFORMATION ITEM NO. 4 STAFF SPONSOR: MAYOR MCLEOD ORIGINAL AGENDA DATE: 4/1/24 AGENDA ITEM TITLE Recommended appointments and reappointments to City Boards and Commissions CATEGORY ❑ Discussion Mfg Date ® Motion Mtg Date 4/1/24 ❑ Resolution Mtg Date ❑ Ordinance Mfg Date ❑ Bid Award Aitg Date ❑ Public Hearing Mtg Date ❑ Other !Wig Date SPONSOR ❑ Council ® Mayor ❑ Admin Svcs ❑ DCD Finance ❑ Fire ❑ P&R ❑ Police ❑ PW SPONSOR'S SUMMARY Recommended appointments to COPCAB, the Equity & Social Justice Commission, the Park Commission and the Planning Commission. Recommended reappointments to COPCAB, the Equity & Social Justice Commission, the Library Advisory Board, the Park Commission, the Planning Commission and the SeaTac Airport Stakeholder Advisory Round Table. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ LTAC DATE: ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 4/1/24 MTG. DATE ATTACHMENTS 4/1/24 Informational Memorandum dated 3/7/24 Informational Memorandum dated 3/15/24 1 2 TO: FROM: DATE: City of Tukwila Thomas McLeod, Mayor Mayor's Office - Marty Wine, Interim City Administrator City Council Mayor McLeod March 7, 2024 SUBJECT: Boards and Commissions Appointment and Reappointments ISSUE There are several positions on the City's Boards and Commissions with terms that expire March 31, 2024. I am recommending the following appointments and reappointments as outlined below. Applications are attached for your review. Community -Oriented Policing Citizens Advisory Board Position 2: This position is a business representative position that has been vacant for several years. In an effort to fill this vacancy I am requesting that the Council appoint Christine Neuffer to this position as a resident of Tukwila. Christine has been active within the Tukwila community and welcomes the opportunity to serve in this role. The term for this position will expire March 31, 2027. Position 3: Position 6: John Lindsay has served in this resident position since April 6, 2015, and is interested in continuing to serve in this role. I am recommending he be reappointed for an additional term. His new term will expire March 31, 2028. Jan Bolerjack has served in this business representative position since October 19, 2015, and is interested in continuing to serve in this role. I am recommending she be reappointed for an additional term. Her new term will expire March 31, 2028. Equity and Social Justice Commission Position 7: This position was previously held by Will Ragin. I am recommending the appointment of Fane Katoa to this position. Fane is a member of the Streets Division of Public Works. The term for this position will expire March 31, 2026. Position 8: Aaron Draganov has served as an Education Representative on the Equity and Social Justice Commission since October 18, 2010, and is interested in continuing to serve in this capacity. I am recommending he be reappointed for an additional term. His new term will expire March 31, 2026. Library Advisory Board Position 3: Marie Parrish has served in this resident position since November 20, 2006, and is interested in continuing to serve in this position. I am recommending she be reappointed for an additional term. Her new term will expire March 31, 2026. Position 7: Cynthia Chesak has served in this resident position since October 7, 2019, and is interested in continuing to serve in this capacity. I am recommending she be reappointed for an additional term. Her new term will expire March 31, 2026. Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 3 INFORMATIONAL MEMO Page 2 Park Commission Position 3: Kathleen Gantz has served in this community position since June 21, 2021, and is interested in continuing to serve in this capacity. I am recommending she be reappointed for an additional term. Her new term will expire March 31, 2027. Position 4: Position 5: This position is currently vacant. I am recommending the appointment of Gina Bernhardt Nielsen to this position. Gina has worked in the Parks & Recreation field for 20 years and will bring that experience to the Park Commission. The term for this position will expire March 31, 2027. Joe Camacho has served in this community position since February 6, 2023, and is interested in continuing to serve in this capacity. I am recommending he be reappointed for an additional term. His new term will expire March 31, 2027. Planning Commission Position 3: Martin Probst has served in this business position since June 27, 2022, and is interested in continuing to serve in this capacity. I am recommending he be reappointed for an additional term. His new term will expire March 31, 2028. Position 4: Position 6: Position 7: This position is currently vacant due to the election of Dennis Martinez to City Council. I am recommending the appointment of Alexander Kaehler to this position. Alexander is passionate about urban planning and sustainability and will be a meaningful addition to the Planning Commission. The term for this position will expire March 31, 2028. This position was previously held by Apneet Sidhu. I am recommending the appointment of Dung Jane Ho to this position. Jane understands the unique challenges facing the community and welcomes the opportunity to serve in this role. The term for this position will expire March 31, 2028. This position was previously held by Sharon Mann. I am recommending the appointment of Richard McLeland Wieser to this position. Richard has an interest in architectural and urban design and would like to use that interest to serve the community that he has lived in for over twenty years. The term for this position will expire March 31, 2028. SeaTac Airport Stakeholder Advisory Round Table Community Position 1: Peter Schilling has served in this position since February 7, 2022, and is interested in continuing to serve in this capacity. I am recommending he be reappointed for an additional term. His new term will expire December 31, 2025. Non -Elected Staff: Brandon Miles has served in this position since March 5, 2018. I am recommending he be reappointed for an additional term. His new term will expire December 31, 2025. Effective April 1, 2024, the following positions will be vacant: • Arts Commission Student Representative • Community -Oriented Policing Citizen Advisory Board School District Position 8. • Community -Oriented Policing Citizen Advisory Board Student Representative. • Equity & Social Justice Commission Education Position 2. • Equity & Social Justice Commission Community Position 3. • Human Services Advisory Board Resident Position 5. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 4 INFORMATIONAL MEMO Page 3 • Human Services Advisory Board Business Position 6. • Library Advisory Board Resident Position 5. • SeaTac Airport Stakeholder Advisory Round Table Community Position 2. A request for applications for all positions with terms ending March 31, 2024, was advertised in the December Hazelnut, on the City website and on social media, with a deadline to apply by February 15, 2024. The vacant positions are currently being advertised on the City website and on social media. RECOMMENDATION I am recommending these appointments and reappointments be confirmed by Council at the April 1, 2024, Council Meeting. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 5 6 City of Tukwila Tukwila City Hall 6200 Southcenter Blvd Tukwila, WA 98188 Phone: (206) 433-1800 RECEIVED Email: BoardsComms@tukwilawa.gov Website: www.tukwilawa.gov Application for Appointment BOARDS, COMMISSIONS AND COMMITTEES Please complete the ENTIRE application form. Submitting a resume is optional. NAME: Christine ADDRESS: Last Street DATE: 02/15/2024 Neuffer M First M.I. Tukwila City Zip MAILING ADDRESS (if different): HOME PHONE: EMPLOYER: Gallagher Bassett MOBILE PHONE: E-MAIL: Please check all that apply to you within Tukwila city limits: Resident ❑ Business Owner/Representative ❑ School District Representative ❑ High School Student I wish to be considered for appointment to the following board or commission (check all that apply): COMMISSIONS: ❑ Arts ❑ Civil Service n Equity & Social Justice Parks Planning BOARDS & COMMITTEES: ❑✓ Community Police Advisory Human Services ❑ Library ❑ Lodging Tax ❑ Other/Special Committee: HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? ❑ Yes Li}No If "yes", please list: AVAILABLE TO ATTEND MEETINGS: ❑ Daytime 0 Evenings Please note that upon submission, all information on this document becomes public record. For further clarification regarding this application or more information regarding boards and commissions please call 206-433-1850. 7 Boards & Commissions Application Page 2 Please describe your interest in serving on a board, commission or committee and include your qualifications for the position. (Please limit your response to 500 words or less.) I have been a citizen living in Tukwila for over 26 years in the Cascade View/Riverton Heights neighborhood. I'm interested in community policing, accountability in policing, health and well-being of our police, policing policies, and use of social workers. I have a work background that includes some risk management, including safety and health. I have been an active citizen in the schools, inclusivity of the disabled in schools and the community, participated in Tukwila specific issues campaigns, and have served the public as a Metropolitan Pool District commissioner. Please note that upon submission, all information on this document becomes public record. For further clarification $regarding this application or more information regarding boards and commissions please call 206-433-1850. Boards & Commissions Application Page 3 Professional/Community Activities (organizations, clubs, service groups, etc.): None at this time. Hobbies/Interests: Reading Other comments/additional information for consideration: Nothing additional. Please note that upon submission, all information on this document becomes public record. For further clarification regarding this application or more information regarding boards and commissions please call 206-433-1850. 9 10 City of Tukwila Tukwila City Hall 6200 Southcenter Blvd Tukwila, WA 98188 Phone: (206) 433-1800 RECEIVED Email: BoardsCommsc tukwilawa.gov Website: www.tukwilawa.gov Application for Reappointment BOARDS, COMMISSIONS AND COMMITTEES DUE JANUARY 15, 2024 Please complete the ENTIRE application form. Lindsay NAME: Last ADDRESS: John F First M.I. Tukwila 98168 Street City Zip MAILING ADDRESS (if different): HOME PHONE: MOBILE PHONE: EMPLOYER: n/a E-MAIL: Please check all that apply to you within the City of Tukwila limits: 0 Resident ❑ Business Owner/Representative ❑ School District Representative ❑ High School Student I would like to be reappointed to the following board, commission or committee: COBCAP I currently serve in Position # 3 My term expires: 3/31/2024 Upon submission, all information on this form becomes public record. For further clarification regarding this application or more information regarding the boards or commissions, please call (206) 433-1850. 11 Please describe your interest in continuing to serve on this board, commission or committee. (Please limit your response to 500 words or less.) I am a long time resident of Tukwila and most interested in seeing the city meet current and evolving challenges and thrive. As a COPCAB member I am able to assist our community and police department. I think I bring my perspective as a Tukwila resident, retired educator, and former manager in the airline industry. Thank you for your consideration of my application. John Lindsay 1/12/2024 Applicant's Signature Date FOR CITY USE ONLY: REAPPOINTED: ❑ Yes ❑ No TERM EXPIRES: Application for Appointment Boards & Commissions Page 2 12 City of Tukwila Tukwila City Hall 6200 Southcenter Blvd Tukwila, WA 98188 Phone: (206) 433-1800 RECEIVED Email: BoardsCommsc tukwilawa.gov Website: www.tukwilawa.gov Application for Reappointment BOARDS, COMMISSIONS AND COMMITTEES DUE JANUARY 15, 2024 Please complete the ENTIRE application form. Bolerjack Jan NAME: ADDRESS: Last Street MAILING ADDRESS (if different): First M.I. Tukwila 98168 City Zip HOME PHONE: MOBILE PHONE: United Methodist Church EMPLOYER: E-MAIL: Please check all that apply to you within the City of Tukwila limits: 0 Resident ❑ Business Owner/Representative ❑ School District Representative ❑ High School Student I would like to be reappointed to the following board, commission or committee: COPCAB I currently serve in Position # My term expires: 3/31/2024 Upon submission, all information on this form becomes public record. For further clarification regarding this application or more information regarding the boards or commissions, please call (206) 433-1850. 13 Please describe your interest in continuing to serve on this board, commission or committee. (Please limit your response to 500 words or less.) I enjoy the conversation and problem solving that goes on between police and community. Jan Bolerjack 2/7/2024 Applicant's Signature Date FOR CITY USE ONLY: REAPPOINTED: ❑ Yes ❑ No TERM EXPIRES: Application for Appointment Boards & Commissions Page 2 14 City of Tukwila Tukwila City Hall 6200 Southcenter Blvd Tukwila, WA 98188 Phone: (206) 433-1800 RECEIVED Email: BoardsCommsc tukwilawa.gov Website: www.tukwilawa.gov Application for Appointment BOARDS, COMMISSIONS AND COMMITTEES Please complete the ENTIRE application form. Submitting a resume is optional. DATE: NAME: Katoa Fane ADDRESS: Last First Street Tukwila P M.I. 98188 City Zip MAILING ADDRESS (if different): HOME PHONE: MOBILE PHONE: EMPLOYER: City of Tukwila E-MAIL: Please check all that apply to you within Tukwila city limits: Resident ❑ Business Owner/Representative ❑ School District Representative ❑ High School Student I wish to be considered for appointment to the following board or commission (check all that apply): COMMISSIONS: BOARDS & COMMITTEES: n Arts U Community Police Advisory ❑ Civil Service ❑ Human Services n Equity & Social Justice ❑ Library ❑ Parks ❑ Lodging Tax ❑ Planning ❑ Other/Special Committee: HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? ❑ Yes • No If "yes", please list: AVAILABLE TO ATTEND MEETINGS: ❑ Daytime 0 Evenings Please note that upon submission, all information on this document becomes public record. For further clarification regarding this application or more information regarding boards and commissions please call 206-433-1850. 15 Boards & Commissions Application Page 2 Please describe your interest in serving on a board, commission or committee and include your qualifications for the position. (Please limit your response to 500 words or less.) I have always had a passion for standing up for what is right. Where it stemmed from? Well living here in the United States as an immigrant, person of color and a woman, I am no stranger to inequality and adversity. All in which I think I have overcame with grace, compassion and pure dedication. Every day we turn on the news, we see that even though we have come so far as a community, we still have a lot more to work on to ensure social justice and equity being practiced amongst every aspect of our surroundings. My passion motivated me to pursue a degree in Law and I am grateful to have values that help me gage a sense of routine that contributes to my wanting to help make a difference. I believe that my values and intentions align with what this commission stands for and is trying to promote. I know that my experiences in life alone have prepared me to serve as an asset and help educate others in our community to understand, comprehend and practice social justice, equity and equality. Please note that upon submission, all information on this document becomes public record. For further clarification 1 regarding this application or more information regarding boards and commissions please call 206-433-1850. Boards & Commissions Application Page 3 Professional/Community Activities (organizations, clubs, service groups, etc.): - MAD BAND (A non profit band that I along with two of my colleagues found. All the proceeds that we made were donated to a charity of our choice in which we chose Volunteers of America; The Youths Resource Center.) - CUMC Youth President - Book Club Member - Women's Rights Advocacy Organization (Utah) Hobbies/Interests: - Reading -Laws and Rights -Music Other comments/additional information for consideration: Having a diverse board is a great reflection of the city especially because Tukwila is truly the definition of a melting pot. Diversity to me doesn't just mean race, it means in every aspect of life, ages, backgrounds, experiences, beliefs, etc. The more differences we have, the more coverage we possess to rightfully represent a board that is about social justice and equity. I believe that I can be of great value as well as help diversify the board. There is a saying that goes "When we find the courage to use our voice, it has the power to positively inspire or change the lives of others. It's part of the special gift you have to offer the world and is something to be cherished and championed, never hidden." I hope that given the opportunity, I can use my voice to help the community in any way that I can contribute with the goal of helping others feel accepted, represented and valued. Please note that upon submission, all information on this document becomes public record. For further clarification regarding this application or more information regarding boards and commissions please call 206-433-1850. 17 18 City of Tukwila Tukwila City Hall 6200 Southcenter Blvd Tukwila, WA 98188 Phone: (206) 433-1800 RECEIVED Email: BoardsCommsc tukwilawa.gov Website: www.tukwilawa.gov Application for Reappointment BOARDS, COMMISSIONS AND COMMITTEES DUE JANUARY 15, 2024 Please complete the ENTIRE application form. Draganov Aaron P NAME: Last First M.I. ADDRESS: Street Tukwila 98188 City Zip MAILING ADDRESS (if different): nia HOME PHONE: MOBILE PHONE: Tukwila School District f EMPLOYER: p E-MAIL: Please check all that apply to you within the City of Tukwila limits: ❑ Resident ❑ Business Owner/Representative I] School District Representative ❑ High School Student I would like to be reappointed to the following board, commission or committee: Equity and Social Justice Commission 8 1 currently serve in Position # My term expires: 3/31/2024 Upon submission, all information on this form becomes public record. For further clarification regarding this application or more information regarding the boards or commissions, please call (206) 433-1850. 19 Please describe your interest in continuing to serve on this board, commission or committee. (Please limit your response to 500 words or less.) I hereby submit my application for reappointment to the city's Equity and Social Justice Commission. It has been an honor serving in this role for approximately 15 years, and I look forward to continuing in this capacity. As a school district representative, I bring a unique lens to the commission table. I spend time in the schools and I hear student and staff voice on issues vital to residents of the Tukwila community. At monthly meetings I share that perspective with the commission which helps advance important decisions. During this most recent year on the commission, many of our conversations centered on the historical racial convenants in our community and the past and present impact they have had on our community. As we all know, Tukwila is a diverse community in terms of race and ethnicity of its residents. Spending time unpacking the current implications of the racial covenants on our community and illuminating potential harm is a critical endeavor. This spring I will continue to explore the issue by holding conversations with students and staff to gain insight on their wonderings. I intend to bring that information back to the commission to assist the group with implenting responsive next steps. I applaud the city of Tukwila for demonstrating its committment to equity for all residents by its continued support of the ESJ commission. It is a privilege to live, work, and thrive in this community. Aaron P Draganov December 29, 2023 Applicant's Signature Date FOR CITY USE ONLY: REAPPOINTED: ❑ Yes ❑ No TERM EXPIRES: Application for Appointment Boards & Commissions Page 2 20 City of Tukwila Tukwila City Hall 6200 Southcenter Blvd Tukwila, WA 98188 Phone: (206) 433-1800 RECEIVED Email: BoardsCommsc tukwilawa.gov Website: www.tukwilawa.gov Application for Reappointment BOARDS, COMMISSIONS AND COMMITTEES DUE JANUARY 15, 2024 Please complete the ENTIRE application form. Parrish NAME: Last Marie M First M.I. Tukwila 98188 ADDRESS: Street City Zip MAILING ADDRESS (if different): HOME PHONE: MOBILE PHONE: Retired teacher EMPLOYER: E-MAIL: Please check all that apply to you within the City of Tukwila limits: 0 Resident ❑ Business Owner/Representative ❑ School District Representative ❑ High School Student I would like to be reappointed to the following board, commission or committee: Library Advisory Board I currently serve in Position #3 My term expires: 3/31/2024 Upon submission, all information on this form becomes public record. For further clarification regarding this application or more information regarding the boards or commissions, please call (206) 433-1850. 21 Please describe your interest in continuing to serve on this board, commission or committee. (Please limit your response to 500 words or less.) Literacy was a focus of my career in education. I believe is important to our community that we have vibrant, busy libraries as resources for all our residents, especially children. I have enjoyed serving my community as a member of this board and look forward to continuing as a member. Marie M. Parrish 1/7/24 Applicant's Signature Date FOR CITY USE ONLY: REAPPOINTED: ❑ Yes ❑ No TERM EXPIRES: Application for Appointment Boards & Commissions Page 2 22 City of Tukwila Tukwila City Hall 6200 Southcenter Blvd Tukwila, WA 98188 Phone: (206) 433-1800 RECEIVED Email: BoardsCommsc tukwilawa.gov Website: www.tukwilawa.gov Application for Reappointment BOARDS, COMMISSIONS AND COMMITTEES DUE JANUARY 15, 2024 Please complete the ENTIRE application form. Chesak Cynthia J. NAME: Last First M.I. Tukwila 98168 ADDRESS: Street City Zip MAILING ADDRESS (if different): HOME PHONE: MOBILE PHONE: retired EMPLOYER: E-MAIL: Please check all that apply to you within the City of Tukwila limits: l] Resident ❑ Business Owner/Representative ❑ School District Representative ❑ High School Student I would like to be reappointed to the following board, commission or committee: Library Board 7 1 currently serve in Position # My term expires: 3/31/2024 Upon submission, all information on this form becomes public record. For further clarification regarding this application or more information regarding the boards or commissions, please call (206) 433-1850. 23 Please describe your interest in continuing to serve on this board, commission or committee. (Please limit your response to 500 words or less.) I enjoy doing the work we have started with meeting the needs of all the residents of Tukwila and would like to continue the work with the little free libraries, the reading corner for teen room, and sponsoring author readings for seniors. Cynthia J. Chesak 1 /2/2024 Applicant's Signature Date FOR CITY USE ONLY: REAPPOINTED: ❑ Yes ❑ No TERM EXPIRES: Application for Appointment Boards & Commissions Page 2 24 City of Tukwila Tukwila City Hall 6200 Southcenter Blvd Tukwila, WA 98188 Phone: (206) 433-1800 RECEIVED Email: BoardsCommsc tukwilawa.gov Website: www.tukwilawa.gov Application for Reappointment BOARDS, COMMISSIONS AND COMMITTEES DUE JANUARY 15, 2024 Please complete the ENTIRE application form. L NAME:antz Last ADDRESS: Street Kathleen D First M.I. Tukwila 98168 City Zip MAILING ADDRESS (if different): Same HOME PHONE: N/A MOBILE PHONE: City of Seattle EMPLOYER: E-MAIL: Please check all that apply to you within the City of Tukwila limits: 0 Resident ❑ Business Owner/Representative ❑ School District Representative ❑ High School Student I would like to be reappointed to the following board, commission or committee: Parks Commission I currently serve in Position # My term expires: 3/31/2024 Upon submission, all information on this form becomes public record. For further clarification regarding this application or more information regarding the boards or commissions, please call (206) 433-1850. 25 Please describe your interest in continuing to serve on this board, commission or committee. (Please limit your response to 500 words or less.) I wish to remmain on the Parks Commission to continue supporting Tukwila residents and visitors in having high quality outdoor spaces and recreation programming. Through the work on the commission I feel that we've been able to speak for better park spaces and high quality programming. I believe strongly in the need for residents to step up and support the community. As a resident who live across the street from a park the needs of the neighborhood can often be overlooked and I want to bring the voice of the residents to the Commission. Kathleen D Gantz 1-2-24 Applicant's Signature Date FOR CITY USE ONLY: REAPPOINTED: ❑ Yes ❑ No TERM EXPIRES: Application for Appointment Boards & Commissions Page 2 26 City of Tukwila Tukwila City Hall 6200 Southcenter Blvd Tukwila, WA 98188 Phone: (206) 433-1800 RECEIVED Email: BoardsCommsc tukwilawa.gov Website: www.tukwilawa.gov Application for Appointment BOARDS, COMMISSIONS AND COMMITTEES Please complete the ENTIRE application form. Submitting a resume is optional. DATE: 2/15/2024 NAME:Bernhardt Nielsen Gina M Last First M.I. ADDRESS: Street City Zip MAILING ADDRESS (if different): same as above HOME PHONE: n/a MOBILE PHONE: EMPLOYER: City of Bellevue E-MAIL: Tukwila 98168 Please check all that apply to you within Tukwila city limits: Resident ❑ Business Owner/Representative ❑ School District Representative ❑ High School Student I wish to be considered for appointment to the following board or commission (check all that apply): COMMISSIONS: BOARDS & COMMITTEES: n Arts U Community Police Advisory ❑ Civil Service ❑ Human Services n Equity & Social Justice ❑ Library 0 Parks ❑ Lodging Tax Planning ❑ Other/Special Committee: HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? ❑ Yes • No If "yes", please list: AVAILABLE TO ATTEND MEETINGS: ❑ Daytime 0 Evenings Please note that upon submission, all information on this document becomes public record. For further clarification regarding this application or more information regarding boards and commissions please call 206-433-1850. 27 Boards & Commissions Application Page 2 Please describe your interest in serving on a board, commission or committee and include your qualifications for the position. (Please limit your response to 500 words or less.) I am interested in serving my community on both the Planning and Parks Commissions, simultaneously, as the work done and decisions/recommendations made by each Commission is integral to that of the other in helping the City successfully meet/exceed its long-term goals as well as address some of the most important issues facing the City over the next 2-4 years, including: * Housing Insecurity * Development of a Sustainable Growth Plan, including Infrastructures * Expansion of Parks, Outdoor spaces, and Recreational/ Health/ Wellness Options I am a 3rd generation, lifetime resident of and property owner in the City of Tukwila. I have been witness to and part of significant changes in our community over the past 50+ years. I have been actively engaged in advocating on behalf of my community members, often representing their concerns to business owners, city staff, and City Councilmembers as needed. My career started as a residential real estate agent and advanced to working for local Commercial Real Estate Construction and Development companies in Seattle, Bellevue, and Tukwila; during which time I earned my Professional Certificate in Commercial Real Estate Development from the University of Washington. I then applied my experience and knowledge as the Real Estate Specialist for a large, non-profit foster care agency working closely with the R/E Director and Board of Trustees on capital investments, facilities, and staff offices nation-wide. Since then, for 20 years, I have been a Business Process and Systems Analyst for the City of Bellevue. Change Management and Continual Process Improvement are core responsibilities of my daily work. I specialize in Project Evaluation and Management and Issue Resolution which requires multi -departmental and external ongoing and transparent communications, negotiations, and innovation. I am skilled at presenting to and interacting with large and small groups and interacting one-on-one. My role has also involved training staff so I clearly understand that people learn / retain / and communicate in many different ways for many different reasons. Understanding and being able to work with this is imperative when working within teams and diverse populations. I've taken several communication classes and diversity trainings which have aided in my listening and communication skills. I also hold a Project Management Certification from Syracuse University and a BA in Economics from the University of Washington. My education, historical community perspective, visionary approach, and finally, my work history in the Real Estate Industry and Fiscal and Business Systems division of a city's Parks Department are directly relevant to the work performed by both Commissions. I am able to quickly review, retain, analyze and make educated decisions, or explore further if needed, in order to accurately fulfill advisory responsibilities. Moreover, I enjoy working with and for the public and am vested in the future of my community. Please note that upon submission, all information on this document becomes public record. For further clarification 2ggarding this application or more information regarding boards and commissions please call 206-433-1850. Boards & Commissions Application Page 3 Professional/Community Activities (organizations, clubs, service groups, etc.): Throughout the past 25 years I have been involved in a variety of community service opportunities ranging from representing community concerns to city staff/council to volunteering with the Tukwila School District, food pantries, emergency shelters, neighborhood clean-up and special events in Tukwila, Seattle, and Bellevue. I have also spent the past five years as a volunteer care provider. In addition, I am an active member of the following committees, boards, and associations: * City of Bellevue Employees for Racial and Cultural Equity Committee (EMBRACE) * Washington Recreation & Park Association (WRPA) * CivicPlus Recreation Management National User Group Committee * City of Bellevue Customer Advisory Board (CAB) Hobbies/Interests: In my free time I enjoy traveling as well as exploring locally, spending time with my family and pets, gardening, reading, and expanding my knowledge by researching and learning new topics of all sorts. My home was built by my immigrant grandfather in the 1930's so naturally I love to tinker on home projects; finding and adding to or completing his creative works are the most satisfying. Finally, I enjoy helping others, whether family, friends, neighbors, or strangers, as best as I am able to hopefully make another's day a little brighter and the world a little better one action at a time. Other comments/additional information for consideration: Strong leadership and advisory capacity, as can be provided by well-rounded advisory Commissions, will be beneficial to the City as we embark in 2024 with a significant turn -over in the composition of our Council. The combined knowledge, advice, and decision making between the Committees, Boards, Commissions, and Council will provide for success for the City in these upcoming, challenging years. I feel strongly that my knowledge, expertese, adaptibility, continued willingness to learn, and vesting in our community will be a strong contributor to the success of these processes and the role of both the Planning and Park Commission in the same. Thank you for your consideration. Please note that upon submission, all information on this document becomes public record. For further clarification regarding this application or more information regarding boards and commissions please call 206-433-1850. 29 30 City of Tukwila Tukwila City Hall 6200 Southcenter Blvd Tukwila, WA 98188 Phone: (206) 433-1800 RECEIVED Email: BoardsComms@tukwilawa.gov Website: www.tukwilawa.gov Application for Reappointment BOARDS, COMMISSIONS AND COMMITTEES DUE JANUARY 15, 2024 Please complete the ENTIRE application form. NAME: CG wiat lot a ADDRESS:_ Last Street %1dc T First M.I. i kw,l o% c4V 6,ir City Zip MAILING ADDRESS (if different): HOME PHONE: MOBILE PHONE: EMPLOYER: TU k•VV4 SD E-MAIL: 4 Please check all that apply to you within the City of Tukwila limits: Resident ❑ Business Owner/Representative ❑ School District Representative ❑ High School Student I would like to be reappointed to the following board, commission or committee: arks C0w0w465 se r% I currently serve in Position # My term expires: 3/31/2024 Upon submission, all information on this form becomes public record. For further clarification regarding this application or more information regarding the boards or commissions, please call (206) 433-1850. 31 Please describe your interest in continuing to serve on this board, commission or committee. (Please limit your response to 500 words or less.) 174.4 It 1 C 3.11. , 'i."4- -e-. I •-.....`e, f,G,,;,,+1 Woe W4a, v./ I .% i-tdk w. ti" . i s OLtd, C. a 1+0.i o 40 1� r r a c CA 5 4.0 10 a.v sr 0 cri. fin,' l o %_ +.v..i vv. II vu C,AA..sovy, — A av 0 c c% A'1/4"). -6€ gAilloft pyc••j In 4,A.A► •vim 3 pa c4 S %IA.% r G. c..01-c.d i it c 1.w..rJ.c. SA."4"4" r I wv • W.A. A- tv rti/Leol-eel 1%4 CerVilUv 4 't. Coo.. PIA t4 ft(I.. `INN. 1,.. `iOV , K ,.,,.... a �. A pp is nature L /I/ uty Date FOR CITY USE ONLY: REAPPOINTED: ❑ Yes ❑ No TERM EXPIRES: Application for Appointment Boards & Commissions Page 2 32 City of Tukwila Tukwila City Hall 6200 Southcenter Blvd Tukwila, WA 98188 Phone: (206) 433-1800 RECEIVED Email: BoardsCommsc tukwilawa.gov Website: www.tukwilawa.gov Application for Reappointment BOARDS, COMMISSIONS AND COMMITTEES DUE JANUARY 15, 2024 Please complete the ENTIRE application form. Probst NAME: Last ADDRESS: Street MAILING ADDRESS (if different): Same Martin R First M.I. City Zip HOME PHONE: MOBILE PHONE: Boeing EMPLOYER: E-MAIL: Please check all that apply to you within the City of Tukwila limits: ❑ Resident 0 Business Owner/Representative ❑ School District Representative ❑ High School Student I would like to be reappointed to the following board, commission or committee: Planning Commission I currently serve in Position # 3 My term expires: 3/31/2024 Upon submission, all information on this form becomes public record. For further clarification regarding this application or more information regarding the boards or commissions, please call (206) 433-1850. 33 Please describe your interest in continuing to serve on this board, commission or committee. (Please limit your response to 500 words or less.) I would like to serve the Tukwila Community through my continued involvement with the Planning Commission. I look forward to contributing to the ongoing work as The City of Tukwila updates the existing Comprehensive Plan and zoning code initiatives. The ongoing work toward the strategic goals and objectives as outlined in Tukwila's Biennial Budget plan are important to meeting the community's vision for their city. As a business member of that community serving on the Planning Commission and working toward the community's mission is a meaningful way to give back and share in the values of this wonderful community. I kindly request your consideration for reappointment for position #3 on the Planning Commission, and I thank you for the opportunity already given to serve; it's been an honor. Martin Probst 1/13/2024 Applicant's Signature Date FOR CITY USE ONLY: REAPPOINTED: ❑ Yes ❑ No TERM EXPIRES: Application for Appointment Boards & Commissions Page 2 34 City of Tukwila Tukwila City Hall 6200 Southcenter Blvd Tukwila, WA 98188 Phone: (206) 433-1800 RECEIVED Email: BoardsCommsc tukwilawa.gov Website: www.tukwilawa.gov Application for Appointment BOARDS, COMMISSIONS AND COMMITTEES Please complete the ENTIRE application form. Submitting a resume is optional. NAME: Kaehler ADDRESS: Alexander DATE: 9/19/2023 Last First M.I. Street Tukwila 98188 City Zip MAILING ADDRESS (if different): HOME PHONE: MOBILE PHONE: EMPLOYER: Evergreen Home E-MAIL: Please check all that apply to you within Tukwila city limits: Resident ❑ Business Owner/Representative ❑ School District Representative ❑ High School Student I wish to be considered for appointment to the following board or commission (check all that apply): COMMISSIONS: BOARDS & COMMITTEES: Ti Arts U Community Police Advisory ❑ Civil Service ❑ Human Services n Equity & Social Justice ❑ Library ❑ Parks ❑ Lodging Tax 0 Planning ❑ Other/Special Committee: HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? ❑ Yes • No If "yes", please list: AVAILABLE TO ATTEND MEETINGS: 0 Daytime 0 Evenings Please note that upon submission, all information on this document becomes public record. For further clarification regarding this application or more information regarding boards and commissions please call 206-433-1850. 35 Boards & Commissions Application Page 2 Please describe your interest in serving on a board, commission or committee and include your qualifications for the position. (Please limit your response to 500 words or less.) I am excited to express my keen interest in serving on the planning commission and would like to share my qualifications and motivations for this position. My name is Alex Kaehler, a proud resident of Tukwila with a unique background that has shaped my commitment to community development. I was born in Tukwila, before moving to and growing ur in SeaTac. I returned to Tukwila in 2017 where I currently reside. I love contributing to my community which led me to volunteer at Microsoft as a mentor, where I had the privilege of teaching open source software to aspiring individuals. My core motivation to serve on the planning commission is my deep-rooted interest in safety, sustainability, and equity. I believe that the way we plan and design our communities has a profounc impact on the quality of life for all residents. Having personally experienced the challenges of housing affordability and relying on alternative transportation methods, I am acutely aware of the struggles many in our community face. I want to address these issues to make our community more inclusive and accessible to all. My experience as a cyclist and transit user has provided me with invaluable insights into the transportation needs of our community. I have also lived without a car for extended periods due to financial constraints, making me acutely aware of the importance of safe, affordable, and reliable transportation options. In 2019, I experienced firsthand the dangers of unsafe street design when I was hospitalized in a vehicular accident. This incident further solidified my determination to advocat( for safer streets and transportation infrastructure in our community. My interests also extend to climate change and sustainability. I firmly believe that urban planning plays a pivotal role in addressing environmental challenges. By serving on the planning commission I hope to contribute to the development of strategies that align with our community's sustainability goals. Qualifications -wise, I have a background that supports my passion for urban planning and sustainability. My experience as a mentor at Microsoft has equipped me with valuable communication and leadership skills, and my commitment to community involvement demonstrates my dedication to making a difference. My qualifications also include a background in marketing, which helps me effectively communicate ideas, and experience in software development, which equips me to handle complex technical information such as zoning codes. In conclusion, I am enthusiastic about the opportunity to serve on the planning commission. I appreciate your consideration of my application and look forward to the possibility of contributing my passion, experience, and qualifications to help shape a better future for our community. Thank you Please note that upon submission, all information on this document becomes public record. For further clarification 3regarding this application or more information regarding boards and commissions please call 206-433-1850. Boards & Commissions Application Page 3 Professional/Community Activities (organizations, clubs, service groups, etc.): I am a member of IgniteU, a professional networking group in Tacoma. I'm a mentor at Microsoft Reactor, a community technology hub and event center in Redmond. I volunteer with Facing Homelessness, such as helping to construct BLOCK tiny homes in and around Seattle. I'm a longtime member of the Seattle Robotics Society, a group of technology enthusiasts that meets in Renton. Hobbies/Interests: Besides cycling, I also enjoy sailing/boating, reading science fiction, scary movies, and geocaching/scavenger hunts. Other comments/additional information for consideration: I found out about this position when I chatted with Dennis Martinez after sitting in on a meeting. He told me that if I was interested in planning, applying for the planning commission would be a great way to contribute to the community. Please note that upon submission, all information on this document becomes public record. For further clarification regarding this application or more information regarding boards and commissions please call 206-433-1850. 37 38 From: Dung Ho To: 8oardsCnmms Cc: Mayor Tom Subject: Planning Commission Application Date: Thursday, February 15, 2024 4:08:42 PM City of Tukwila Tukwila City Nall 6200 Southcenter Blvd Tukwila, WA 98188 Phone: (206) 433-1800 RECEIVED Email: a rd$Comms(Otukwilawa.gov Website: www.tukwilawa.gov Application for Appointment BOARDS, COMMISSIONS AND COMMITTEES Please complete the ENTIRE application form. Submitting a resume is optional. 02-15-2024 DATE Ho Dung "Jane" Ho Thi Tuyet NAME: Last First M.1. Tukwila 98168 ADDRESS: Street City Zip MAILING ADDRESS (if different): HOME PHONE: MOBILE PHONE: Self Employed EMPLOYER: E-MAIL: Please check all that apply to you within Tukwila city limits: Resident ❑ Business Owner/Representative 0 School District Representative ❑ High School Student 1 wish to be considered for appointment to the following board or commission (check all that apply): COMMISSIONS: BOARDS & COMMITTEES: ❑ Community Police ❑ Arts Advisory ❑ Civil Service ❑ Human Services Equity & Social Justice ❑ Library ❑ Parks ❑ Lodging Tax l] Planning © Other/special Committee: HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE DOARDS OR COMMISSIONS? LI Yes M No If "yes", please list AVAILABLE TO ATTEND MEETINGS: A Daytime II Evenings Please note that upon submission, all information on this document becomes public record. For further clarification regarding this application or more information regarding boards and commissions please call 206-433-1850. CAUTION: This email originated from outside the City of Tukwila network. Please DO NOT open attachments or click links from an unknown or suspicious origin. 39 Boards & Commissions Application Page 2 Please describe your interest in serving on a board, commission or committee and Include your qualifications for the position. (Please limit your response to 500 words or less.) As a proud resident of Tukwila, WA., and a resident of King County since 1990, 1 would like to serve my community as a Planning Commissioner. I have had the opportunity to meet with many community leaders, residents, and also engaged in conversations with the City Council members, City legistlative and executive including the City Council. I have also attended many planning commission ("PC") meetings, and understand the PC meeting process. The opportunity to be a member of the PC is what drives me. I pride myself to be a member of this community and there is no better way to represent than serving as Planning commissioner. I will bring a new, yet experienced voice to the PC and the Architectural Board. As a commissioner, I will work not only with the residents, businesses, and the community as a whole, but 1 will also work with the Mayor's office, City Council, and the Administration as a whole. I understand the challenges that the City faces — from affordable housing, zoning, the GMA requirements, Southcenter, Allen Town, TIB, and more. I know I have what it takes to be a strong member of the PC. I will work with the City's Planning Department, Community and Development Department, Parks and Recreation, and the City as a whole. I will welcome the opportunity to serve on the Planning Commission and Architectural Board. I want to serve my community of Tukwila. Please note that upon submission, all information on this document becomes public record. For further clarification regarding this application or more information regarding boards and commissions please call 206-433-1850. 40 Boards & Commissions Application Page 3 Professional/Community Activities (organizations, clubs, service groups, etc.); Vietnamese Martyrs Parish Church- Board Member Providence Regina House - DelegateNolunteer- Food Drive Co Lam Pagoda- Board Member Van Hanh Temple- Member Rotary- Member Kiwanis Club- Member The Peace trees Vietnam- Member President Vietnamese Club BSU (Black Student Union) Hawaiian Club Latino Club Hobbies/Interests: Reading, hiking/outdoor activities, traveling/learning about many different countries/cultures. Other comments/additional information for consideration: I'd like to reiterate that I would like to serve my community as the next planning commissioner. I would like to be able to make sure that the community that I call my home continues that diversity this City is known for. I vow to continue being the voice for the residents, businesses, and community while working along side with the Mayor's office, City Council, and my fellow Planning Commissioners. I want to provide a safe environment for current and future residents and continue to support this community to the best of my ability, the community I call home. Please note that upon submission, all information on this document becomes public record, For further clarification regarding this application or more information regarding boards and commissions please call 206-433-1850, 41 42 City of Tukwila Tukwila City Hall 6200 Southcenter Blvd Tukwila, WA 98188 Phone: (206) 433-1800 RECEIVED Email: BoardsCommsc tukwilawa.gov Website: www.tukwilawa.gov Application for Appointment BOARDS, COMMISSIONS AND COMMITTEES Please complete the ENTIRE application form. Submitting a resume is optional. 02/10/2024 DATE: NAME: McLeland Wieser Richard c ADDRESS: Last First Tukwila M.I. 98168 Street City Zip MAILING ADDRESS (if different): HOME PHONE: MOBILE PHONE: Hertz EMPLOYER: E-MAIL: Please check all that apply to you within Tukwila city limits: Resident ❑ Business Owner/Representative ❑ School District Representative ❑ High School Student I wish to be considered for appointment to the following board or commission (check all that apply): COMMISSIONS: BOARDS & COMMITTEES: n Arts U Community Police Advisory ❑ Civil Service ❑ Human Services n Equity & Social Justice ❑ Library ❑ Parks ❑ Lodging Tax Planning ❑ Other/Special Committee: HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? ❑ Yes • No If "yes", please list: AVAILABLE TO ATTEND MEETINGS: ❑ Daytime 0 Evenings Please note that upon submission, all information on this document becomes public record. For further clarification regarding this application or more information regarding boards and commissions please call 206-433-1850. 43 Boards & Commissions Application Page 2 Please describe your interest in serving on a board, commission or committee and include your qualifications for the position. (Please limit your response to 500 words or less.) Please note that upon submission, all information on this document becomes public record. For further clarification 4r4garding this application or more information regarding boards and commissions please call 206-433-1850. Boards & Commissions Application Page 3 Professional/Community Activities (organizations, clubs, service groups, etc.): - Tukwila Historical Society; former President - Seattle Chapter, International TV Association; former President/Board Member - Washington Film & Video Association; former Secretary/Board Member - Meeting Planners International; former member - International Facitities Management Association; former member - National Systems Contractor Association; former member - Audio visual and Integrated Experience Association (AVIXA); former member Hobbies/Interests: - Gardening - Carpentry - Restoring vintage homes - Photography - Film - Politics - Reading - Fishing Other comments/additional information for consideration: Please note that upon submission, all information on this document becomes public record. For further clarification regarding this application or more information regarding boards and commissions please call 206-433-1850. 45 46 City of Tukwila Thomas McLeod, Mayor INFORMATIONAL MEMORANDUM TO: City Council FROM: Mayor McLeod DATE: March 15, 2024 SUBJECT: Park Commission Appointment ISSUE We just had a commissioner resign her position on the Park Commission resulting in a vacancy. I am recommending the following appointment as outlined below. Park Commission Nathalie Suum recently resigned from Position 2 of the Park Commission. Roby Snow recently applied to the Park Commission. Roby has extensive experience with Urban Design and Landscape architecture and has been involved in designing local parks in the past 10 years. He will be a valuable addition to the Commission. The term for this position ends March 31, 2025. His application is attached for your review. RECOMMENDATION I am recommending this appointment be confirmed by Council at the April 1, 2024 Council meeting with the other recommended appointments and reappointments. 47 48 City of Tukwila Tukwila City Hall 6200 Southcenter Blvd Tukwila, WA 98188 Phone: (206) 433-1800 RECEIVED Email: BoardsCommsPtukwilawa.gov Website: www.tukwilawa.gov Application for Appointment BOARDS, COMMISSIONS AND COMMITTEES Please complete the ENTIRE application form. Submitting a resume is optional. NAME: Snow Last DATE: 2-1 5-2024 Roby w First M.I. ADDRESS: 1� I Tukwila Street City Zip MAILING ADDRESS (if different): HOME PHONE: MOBILE PHONE: I EMPLOYER: retired E-MAIL: Please check all that apply to you within Tukwila city limits: ® Resident ❑ School District Representative ❑ Business Owner/Representative ❑ High School Student 1 wish to be considered for appointment to the following board or commission (check all that apply): COMMISSIONS: ❑ Arts Civil Service Equity & Social Justice Parks Planning El El BOARDS & COMMITTEES: Community Police Advisory Human Services Library Lodging Tax ❑ Other/Special Committee: HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? ❑ Yes ® No If "yes", please list: AVAILABLE TO ATTEND MEETINGS: Daytime ® Evenings Please note that upon submission, all information on this document becomes public record. For further clarification regarding this application or more information regarding boards and commissions please call 206-433-1850. 49 Boards & Commissions Application Page 2 Please describe your interest in serving on a board, commission or committee and include your qualifications for the position. (Please limit your response to 500 words or less.) 1 have over 30 years of experience in Land Planning, Urban Design and Landscape Architecture experience working on a wide array of both private and public sector projects including regional green space infrastructure planning and design, community and neighborhood parks detailed design, large master planned residential communities, golf resorts communities, native landscape/wetland habitat restoration and urban mixed use redevelopement planning and detailed design. Over the last 10 years here in the PNW I have designed more than a dozen local community public parks and dozens of private mixed -use open space amenity projects in virtually every local municipality in the Puget Sound area. In Tukwila itself I was instrumental in the overall site and landscape master planning for Tukwila Village and completed the detailed design and working drawings for all of the roof top gardens amenity spaces for each of the residental buildings. I have a keen interest in utilizing my experience in a collaborative effort to help the City and Parks Commission realize the full potential of its park and openspace areas for the benefit of the residents of Tukwila. I appreciate your consideration. Please note that upon submission, all information on this document becomes public record. For further clarification regarding this application or more information regarding boards and commissions please call 206-433-1850. 50 Boards & Commissions Application Page 3 Professional/Community Activities (organizations, clubs, service groups, etc.): I volunteer regularly with Sound Foundations to build Tiny Homes as step up shelter in tiny home villages for the houseless. 1 participate in meetings and activities to support neighborhood improvements through the Allentown Advocates. Hobbies/Interests: Landscape Architecture/Permiculture Design, Hiking, Biking, Skiing, Fishing, Volunteer Work, Gardening, Taking Care of an Elderly Parent and Spoiling my Dog. Other comments/additional information for consideration: Please note that upon submission, all information on this document becomes public record. For further clarification regarding this application or more information regarding boards and commissions please call 206-433-1850. 51 52 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 04/01/24 JR ITEM INFORMATION ITEM No. 5.C. STAFF SPONSOR: CATRIEN DE BOER ORIGINAL AGENDA DATE: 04/01/24 AGENDA ITEM TITLE Major Pavement Overlay and Repairs: S Boeing Access Rd, Orillia Rd, Interurban Ave WSDOT National Highway System Asset Management Grant Awards CATEGORY ❑ Discussion Mtg Date 11 Motion Date 04/01/24 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg SPONSOR ❑Council ❑Mayor ❑HR ❑DCD ❑Finance ❑Fire ❑TS ❑PAR ❑Police 11PJV ❑Court SPONSORS On October 5th, 2023, staff submitted three applications to the National Highway System SUMMARY Asset Management Grant Program administered by WSDOT to fund pavement repairs and overlay at three sites. The City was notified on January 10, 2024, that all three project sites were selected for funding. These grant awards will fully cover the design, construction management, and construction costs for each project site. Council is being asked to accept three WSDOT Asset Management program grant awards for pavement repairs and overlay. REVIEWED BY 0 Trans&infrastructure CommunitySvs/Safety Arts Comm. Finance ❑ Parks Comm. ❑ Planning/Economic Dev. Comm. ❑ Planning Comm. CHAIR: ARMEN PAPYAN ❑ LTAC DATE: 03/25/24 COMMITTEE RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda Meeting COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $10,257,000 $0.00 $0.00 Fund Source: GRANT Comments: MTG. DATE RECORD OF COUNCIL ACTION 04/01/24 MTG. DATE ATTACHMENTS 04/01/24 Informational Memorandum dated 03/22/24 Proposed CIP Pages WSDOT Asset Management Award Letters Photos and Maps of roadways Minutes from Transportation and Infrastructure Committee meeting of 03/25/24 53 54 City of Tukwila Public Works Department - Hari Ponnekanti, Director/City Engineer Thomas McLeod, Mayor INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/City Engineer BY: Catrien de Boer, Grant Analyst CC: Mayor Thomas McLeod DATE: March 22, 2024 SUBJECT: Major Pavement Overlay and Repairs: S Boeing Access Rd (No. 82410402), Orillia Rd (No. 82410403), and Interurban Ave (No. 82410404) WSDOT National Highway System Asset Management Grant Awards ISSUE Accept three Washington State Department of Transportation (WSDOT) Asset Management grant awards for $3,990,000 for the Boeing Access Road, $1,309,000 for Orillia Rd S, and $4,958,000 for Interurban Ave S. These awards will fund major overlay and pavement repairs on these three roads. BACKGROUND In early 2023, staff noted the concrete overlay over the Boeing Access Road had failed and has extensive open pattern cracking on and under the deck. The bridge deck was overlayed in 2018 as part of the seismic retrofit project. The repair of this section is beyond the scope of the Annual Overlay program. Additionally, over the years, several other arterial streets throughout the City have deteriorated but the cost of overlaying them also exceeds the yearly funding available in the Annual Overlay budget. DISCUSSION On October 5th, 2023, staff submitted three applications to the National Highway System Asset Management Grant Program administered by WSDOT to fund pavement repairs and overlay at the three sites. The sites were selected based on road condition scores. Staff also briefed the TIS Committee on the application process in October, 2023. The City of Tukwila was notified on January 10, 2024 that all three project sites were selected for funding. These grant awards will fully cover the design, construction management, and construction costs for each project site. FINANCIAL IMPACT The City has been awarded three grants in the amounts of $3,990,000 for the Boeing Access Road, $1,309,000 for Orillia Rd S, and $4,958,000 for Interurban Ave S. There is no local City match. Project Location Grant Award Amount Boeing Access Road $3,990,000 Orillia Rd S. $1,309,000 Interurban Ave S. $4,958,000 Total $10,257,000 RECOMMENDATION Council is being asked to accept three WSDOT Asset Management program grant awards for pavement repairs and overlay and consider this item on the Consent Agenda at the April 1st, 2024 Regular Council Meeting. Attachment: Proposed CIP Pages WSDOT Asset Management Award Letters Photos and Maps of roadways 55 56 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: S Boeing Access Road Repair and Overlay Project No. 82410402 DESCRIPTION: Grind and overlay of roadway and replace concrete overlay of bridge deck over BNSF Railway. JUSTIFICATION: The existing road condition and bridge deck has deteriorated, has severe open cracking, and needs significant repairs and reconstruction. STATUS: New project for 2023-2028 CIP. MAINT. IMPACT: Ongoing annual maintenance. COMMENT: Fully funded through WSDOT NHS Asset Management Grant program. Awarded in January 2024. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Design 141 423 564 Land (R/W) 0 Const. Mgmt. 340 340 Construction 3,086 3,086 TOTAL EXPENSES 0 0 0 141 3,426 3,426 0 0 0 3,990 FUND SOURCES WSDOT - NHS Grant 141 423 3,426 3,990 Mitigation Actual 0 City Oper. Revenue 0 0 0 0 0 0 0 0 0 0 TOTAL SOURCES 0 0 0 141 423 3,426 0 0 0 3,990 Project Location 's\�' 1 On 1 \ � r Of Alo r-- cces \\l, 1 \ 1 NI; 7 St `' > IL 1 \ -�, I S 11� \ "15 599 \ Q' t 1 6 q 12: St► N 128 egg �... , 1 GIS 30 St_ lGtp< d\� 2023 - 2028 Capital Improvement Program 57 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Orillia Rd S Repair and Overlay Project No. 82410403 DESCRIPTION: Pavement repairs; overlay; and curb and gutter, sidwalk, and guardrail repair. JUSTIFICATION: The existing road condition has deteriorated and needs significant repairs and reconstruction. STATUS: New project for 2023-2028 CIP. MAINT. IMPACT: Ongoing annual maintenance. COMMENT: Fully funded through WSDOT NHS Asset Management Grant program. Awarded in January 2024. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Design 105 105 Land (R/W) 0 Const. Mgmt. 120 120 Construction 1,084 1,084 TOTAL EXPENSES 0 0 0 105 1,204 0 0 0 0 1,309 FUND SOURCES WSDOT- NHS Grant 105 1,204 1,309 Mitigation Actual 0 City Oper. Revenue 0 0 0 0 0 0 0 0 0 0 TOTAL SOURCES 0 0 0 105 1,204 0 0 0 0 1,309 °\6s�,g- Project Location 5,56s\``\�\T`Oe� .^0`�., —..Minklar s so St I to I Tukwila ®-- N Blvd m Blvd g I ``l h .- 1. w �V� E G�/ upland Or Midland Dr TrllandOr _ Il S S180St i if 4 e ' di i w f Keay g //41 i.. . m0 .9 0t` � 'n.�m i GIS 582023 - 2028 Capital Improvement Program CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Interurban Ave S Repair and Overlay Project No. 82410404 DESCRIPTION: Pavement repairs, overlay, and curb and gutter repair. JUSTIFICATION: The existing road condition has deteriorated and needs significant repairs and reconstruction. STATUS: New project for 2023-2028 CIP. MAINT. IMPACT: Ongoing annual maintenance. COMMENT: Fully funded through WSDOT NHS Asset Management Grant program. Awarded in January 2024. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Design 131 266 397 Land (R/W) 0 Const. Mgmt. 450 450 Construction 4,111 4,111 TOTAL EXPENSES 0 0 0 131 266 4,561 0 0 0 4,958 FUND SOURCES WSDOT - NHS Grant 131 266 4,561 4,958 Mitigation Actual 0 City Oper. Revenue 0 0 0 0 0 0 0 0 0 0 TOTAL SOURCES 0 0 0 131 266 4,561 0 0 0 4,958 8 %rl : Project Location :sr 1228E iIrr+i _ r"Loam t,,,,* i g g \......, s 3k 11111 _ N AUleri A m 5 144 5t l' �'� � � ., ti �`� S 148 1_6 St N m m m 47 Q IFS 152 St 150 St 156 St smil a � t - - Ate v4 y . 5 156 St �1,PT`-~� 405i QS ■�.� $ 150 e �• Tukwila Pkwy .. St t0 na _ 2023 - 2028 Capital Improvement Program 59 60 Washington State V, Department of Transportation January 10, 2024 Mr. Hari Ponnekanti, P.E. Public Works Director City of Tukwila 6300 Southcenter Blvd., Suite 100 Tukwila, WA 98188 Transportation Building 310 Maple Park Avenue S.E. P.D. Box 47300 Olympia, WA 98504-7300 360-705-7000 TTY: 1-800-833-6388 www.wsdot.wa.gov RE: Boeing Access Road 2023 National Highway System (NHS) Asset Management Program Federal Funding Dear Mr. Ponnekanti• WSDOT is pleased to advise you that the above -mentioned project was selected to receive funding through the 2023 NHS Asset Management program. The federal funding is limited as shown below: Boeing Access Road $3,990,000 Scope: Grind and overlay of roadway and replace concrete overlay of bridge deck over BNSF railway. NOTE: Funding provided requires the local match as detailed in your project application. If no local match was identified, federal funds are available at 100%, for all eligible federal expenditures. Construction must be completed as a single contract and authorized by August 31, 2026, or funds may be reprogrammed to other projects. Scope changes are not allowed. To meet state and federal requirements, the following are required: • Project expenditures incurred before receiving notice from Local Programs of federal fund authorization are not eligible for reimbursement. • Please refer to the Local Programs webpage for detailed information, including: (http://www.wsdot.wa.gov/localprograms) ✓ Local Agency Guidelines (LAG) manual for the requirements regarding programming, authorization, reimbursement, etc.; ✓ Projects utilizing federal funds must be included in your current Transportation Improvement Program (TIP) as a complete programmed project. Once your TIP amendment is approved, WSDOT will amend the Statewide Transportation Improvement Program (STIP); ✓ Funding and billing forms; 61 Mr. Hari Ponnekanti, P.E. City of Tukwila January 10, 2024 ✓ Local Project Report is required to be completed by the end of June and December each year. To access the database you will need an account name and password. Your account name is Tukwila and your password is Tukwi785. The password is case sensitive. • If the project is not actively pursued, or becomes inactive (23 CFR 630), the project is at risk of being cancelled, funds repaid and reprogrammed. • FHWA requires that all projects are ADA compliant upon completion or the federal funds must be repaid. As a reminder, Local Programs requires all agencies to submit monthly progress billings to ensure timely reimbursement of eligible federal expenditures. For assistance, please contact your Region Local Programs Engineer, Mehrdad Moini at 206.440.4734 or Mehrdad.Moini@wsdot.wa.gov. Sincerely, Jay Drye, PE Director Local Programs JD:st:cdm cc: Kelly McGourty, Transportation Director, PSRC Mehrdad Moini, Northwest Region Local Programs Engineer 62 Washington State V, Department of Transportation January 10, 2024 Mr. Hari Ponnekanti, P.E. Public Works Director City of Tukwila 6300 Southcenter Blvd., Suite 100 Tukwila, WA 98188 Transportation Building 310 Maple Park Avenue S.E. P.D. Box 47300 Olympia, WA 98504-7300 360-705-7000 TTY: 1-800-833-6388 www.wsdot.wa.gov RE: Orillia Rd South 2023 National Highway System (NHS) Asset Management Program Federal Funding Dear Mr. Ponnekanti• WSDOT is pleased to advise you that the above -mentioned project was selected to receive funding through the 2023 NHS Asset Management program. The federal funding is limited as shown below: Orillia Rd South $1,309,000 Scope: Pavement repairs; overlay; and curb and gutter, sidewalk, and guardrail repair. NOTE: Funding provided requires the local match as detailed in your project application. If no local match was identified, federal funds are available at 100%, for all eligible federal expenditures. Construction must be completed as a single contract and authorized by August 31, 2026, or funds may be reprogrammed to other projects. Scope changes are not allowed. To meet state and federal requirements, the following are required: • Project expenditures incurred before receiving notice from Local Programs of federal fund authorization are not eligible for reimbursement. • Please refer to the Local Programs webpage for detailed information, including: (http://www.wsdot.wa.gov/localprograms) ✓ Local Agency Guidelines (LAG) manual for the requirements regarding programming, authorization, reimbursement, etc.; ✓ Projects utilizing federal funds must be included in your current Transportation Improvement Program (TIP) as a complete programmed project. Once your TIP amendment is approved, WSDOT will amend the Statewide Transportation Improvement Program (STIP); ✓ Funding and billing forms; ✓ Local Project Report is required to be completed by the end of June and December 63 Mr. Hari Ponnekanti, P.E. City of Tukwila January 10, 2024 each year. To access the database you will need an account name and password. Your account name is Tukwila and your password is Tukwi785. The password is case sensitive. • If the project is not actively pursued, or becomes inactive (23 CFR 630), the project is at risk of being cancelled, funds repaid and reprogrammed. • FHWA requires that all projects are ADA compliant upon completion or the federal funds must be repaid. As a reminder, Local Programs requires all agencies to submit monthly progress billings to ensure timely reimbursement of eligible federal expenditures. For assistance, please contact your Region Local Programs Engineer, Mehrdad Moini at 206.440.4734 or Mehrdad.Moini@wsdot.wa.gov. Sincerely, froq--- Jay Drye, PE Director Local Programs JD: st: cdm cc: Kelly McGourty, Transportation Director, PSRC Mehrdad Moini, Northwest Region Local Programs Engineer 64 Washington State V, Department of Transportation January 10, 2024 Mr. Hari Ponnekanti, P.E. Public Works Director City of Tukwila 6300 Southcenter Blvd., Suite 100 Tukwila, WA 98188 Transportation Building 310 Maple Park Avenue S.E. P.D. Box 47300 Olympia, WA 98504-7300 360-705-7000 TTY: 1-800-833-6388 www.wsdot.wa.gov RE: Interurban Ave S. 2023 National Highway System (NHS) Asset Management Program Federal Funding Dear Mr. Ponnekanti• WSDOT is pleased to advise you that the above -mentioned project was selected to receive funding through the 2023 NHS Asset Management program. The federal funding is limited as shown below: Interurban Ave S. $4,958,000 Scope: Pavement repairs, overlay, and curb and gutter repair. NOTE: Funding provided requires the local match as detailed in your project application. If no local match was identified, federal funds are available at 100%, for all eligible federal expenditures. Construction must be completed as a single contract and authorized by August 31, 2026, or funds may be reprogrammed to other projects. Scope changes are not allowed. To meet state and federal requirements, the following are required: • Project expenditures incurred before receiving notice from Local Programs of federal fund authorization are not eligible for reimbursement. • Please refer to the Local Programs webpage for detailed information, including: (http://www.wsdot.wa.gov/localprograms) ✓ Local Agency Guidelines (LAG) manual for the requirements regarding programming, authorization, reimbursement, etc.; ✓ Projects utilizing federal funds must be included in your current Transportation Improvement Program (TIP) as a complete programmed project. Once your TIP amendment is approved, WSDOT will amend the Statewide Transportation Improvement Program (STIP); ✓ Funding and billing forms; 65 Mr. Hari Ponnekanti, P.E. City of Tukwila January 10, 2024 ✓ Local Project Report is required to be completed by the end of June and December each year. To access the database you will need an account name and password. Your account name is Tukwila and your password is Tukwi785. The password is case sensitive. • If the project is not actively pursued, or becomes inactive (23 CFR 630), the project is at risk of being cancelled, funds repaid and reprogrammed. • FHWA requires that all projects are ADA compliant upon completion or the federal funds must be repaid. As a reminder, Local Programs requires all agencies to submit monthly progress billings to ensure timely reimbursement of eligible federal expenditures. For assistance, please contact your Region Local Programs Engineer, Mehrdad Moini at 206.440.4734 or Mehrdad.Moini@wsdot.wa.gov. Sincerely, ,q--- Jay Drye, PE Director Local Programs JD:st:cdm cc: Kelly McGourty, Transportation Director, PSRC Mehrdad Moini, Northwest Region Local Programs Engineer 66 Boeing Access Road Concrete Overlay Cracking: King County International Airport (BFI) North Tukwila NOW Manufacturing/ Industrial Center m d P 0 N A, d S Boeing Access Road Preservation: East Marginal Way S to MLK Way S Duwamish Manufacturing/ Industrial Center BNSF Irrtermodal �Faciiiity - 67 Interurban Ave S Concrete Overlay Cracking: North Tukwila Manufacturing/ Industrial Center Interurban Ave S Preservation: East Marginal Way S to S 143rd St Tukwila Elementary SeaTac INV .r 1 International - - - t`\\\ i a ,.405 . ' } Airport — Iy _ _ 1 68 Orillia Rd S Concrete Overlay Cracking: Internatio ear, ; (66 as) s NxH xyti) Lg-jy- . Angle Lake •Light Rail S 200th St Station S 188th St Angle n-. S 204th St Orillia Road S Preservation: S 188th St to S 204th St Kent Valley 81 Industrial Area S 200th St 1N. mo S 212th St Am Fulfill Center 69 70 Transportation & Infrastructure Services Committee Minutes March 25, 2024 E. Bid Award: Stormwater Outfalls Water Quality Retrofit Project Staff is seeking approval to award a contract to Road Construction Northwest, Inc. in the amount of $928,288.50 for construction of the project. Committee Recommendation Unanimous approval. Forward to April 1, 2024 Regular Consent Agenda. F. Consultant Contract: Organics Diversion and Reduction Staff is seeking approval of a grant -funded contract with Cascadia Consulting Group in the amount of $100,000 to provide outreach to food service businesses. Committee Recommendation Unanimous approval. Forward to April 1, 2024 Regular Consent Agenda. G. Grant Acceptance: Organics Diversion and Reduction Staff is seeking approval to accept $50,000 from the Washington State Department of Ecology Waste Reduction and Recycling Education program to support frontline food service businesses in setting up organics services. Committee Recommendation Unanimous approval. Forward to April 1, 2024 Regular Consent Agenda. H. InterlocalAgreement: Food Waste Prevention and Diversion Outreach Staff is seeking approval of an Interlocal Agreement with the cities of Burien and Maple Valley for the provision of food waste prevention and diversion outreach programming. Committee Recommendation Unanimous approval. Forward to April 1, 2024 Regular Meeting. I. Grant Acceptance: Major Pavement Overlay and Repairs Staff is seeking approval to accept three Washington State Department of Transportation *Asset Management grant awards: $3,990,000 for Boeing Access Road, $1,309,000 for Orillia Road S, and $4,958,000 for Interurban Avenue S. Committee Recommendation Unanimous approval. Forward to April 1, 2024 Regular Consent Agenda. J. Local Road Safety Plan Update Staff presented an update on the project. Committee Recommendation Discussion only. The meeting adjourned at 6:45 p.m. Committee Chair Approval 71 72 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 04/01/24 JR ITEM INFORMATION ITEM No. 5.D. STAFF SPONSOR: COLLEEN MINION ORIGINAL AGENDA DATE: 04/01/24 AGENDA ITEM TITLE Washington Ecology WRRED Grant Acceptance CATEGORY ❑ Discussion Mtg Date 11 Motion Mtg Date 04/01/24 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑Council ❑Mayor HR DCD ❑Finance Fire TS P&R ❑Police 11PJV ❑Court SPONSOR'S In July 2023, the City received the King County Re+grant to support frontline food service SUMMARY businessess in establishing best practices with the new Organics Management Law. Washington State Department of Ecology Waste Reduction and Recycling Education (WRRED) grant expands this project to focus on commercial and residential food waste reduction education and outreach and focus on contamination reduction in the organics stream. Council is being asked to formally accept Ecology's WRRED grant. REVIEWED BY 0 ❑ Trans&infrastructure I 1 CommunitySvs/Safety Finance Comm. ❑ Planning/Economic Dev. LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 03/25/24 COMMITTEE CHAIR: ARMEN PAPYAN RECOMMENDATIONS: SPONsoR/ADMIN. Public Works Department COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda Meeting COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $37,500 $0.00 $0.00 Fund Source: WRRED GRANT AND MATCH FROM RE+ GRANT Comments: MTG. DATE RECORD OF COUNCIL ACTION 04/01/24 MTG. DATE ATTACHMENTS 04/01/24 Informational Memorandum dated 03/22/24 Grant contract Scope of work Minutes from Transportation and Infrastructure Committee meeting of 03/25/24 73 74 City of Tukwila Thomas McLeod, Mayor Public Works Department - Hon. Ponnekanti, Director/City Engineer INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/City Engineer BY: Colleen Minion, Public Works Solid Waste Analyst CC: Thomas McLeod, Mayor DATE: 3/22/2024 SUBJECT: Washington Ecology WRRED Grant Acceptance ISSUE Formal City acceptance of a Washington State Department of Ecology Waste Reduction and Recycling Education (WRRED) grant in the amount of $50,000. BACKGROUND In July 2023, the Cities of Tukwila, Maple Valley, and Burien were awarded a King County Re+ grant to support frontline food service businesses in setting up organics services and establishing best practices to comply with the new Organics Management Law. Ecology's WRRED grant expands this project to focus on commercial and residential food waste reduction education and outreach and focus on contamination reduction in the organics stream. DISCUSSION The City will focus on providing a variety of outreach, printed materials, durable giveaways, and incentives to audiences with an overarching goal of maximizing organics diversion, decreasing contamination, and reducing food waste. Funds will be used to contract out for project services including project planning, development, evaluation, site visits, workshops, and translation. Funds will also be used to purchase food waste reduction tools and supplies and printed materials (signs, flyers, brochures etc.) Funds are available from January 1, 2024 — June 30, 2025. FINANCIAL IMPACT A 25% match is required for this funding opportunity, equivalent to $12,500. Matching funds will be drawn from the King County Re+ grant, specifically the cost of the consultant's site visits to commercial locations, as well as signage and their translations. Grant Budget WRRED Grant $37,500 Match from Re+ Grant $12,500 Total $50,000 75 City of Tukwila Public Works Department - Hari Ponnelkantr, Director/City Engineer Thomas McLeod, Mayor RECOMMENDATION Council is being asked to formally accept Ecology's WRRED grant on the Consent Agenda at the April 1, 2024 Regular Meeting. ATTACHMENTS Grant contract & scope of work 76 https://tukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box/01 TIC Agenda/2024 Agenda Items/TIC 03-25-24/6. Waste Reduction and Recycling Education Grant Acceptance/Info Memo WRRED grant acceptance.docx DEPARTMENT OF ECOLOGY State of Washington Agreement No. SWMWRRED-2024-Tukwil-00056 SOLID WASTE MANAGEMENT WASTE REDUCTION AND RECYCLING EDUCATION AGREEMENT BETWEEN THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY AND CITY OF TUKWILA This is a binding Agreement entered into by and between the state of Washington, Department of Ecology, hereinafter referred to as "ECOLOGY," and CITY OF TUKWILA, hereinafter referred to as the "RECIPIENT," to carry out with the provided funds activities described herein. GENERAL INFORMATION Project Title: Organics Total Cost: $50,000.00 Total Eligible Cost: $50,000.00 Ecology Share: $37,500.00 Recipient Share: $12,500.00 The Effective Date of this Agreement is: 01/01/2024 The Expiration Date of this Agreement is no later than: 06/30/2025 Project Type: Solid Waste Education Project Short Description: The City of Tukwila will spend $50,000 to provide outreach and education to businesses and residents about food waste reduction and contamination reduction within the organics waste stream. Anticipated results of this work include a decrease in contamination in the organics stream by 50% in the targeted businesses, a decrease in food waste by 25% in the targeted businesses, and an increase in food waste knowledge by 75%. Project Long Description: See Task Scope of Work Overall Goal: The goal of the Waste Reduction Recycling and Education grant program is to help the public with litter control, waste reduction, recycling, and composting. 77 State of Washington Department of Ecology Page 2 of 19 Agreement No: SWMWRRED-2024-Tukwil-00056 Project Title: Organics Recipient Name: CITY OF TUKWILA Temitts Version 12/10/2020 State of Washington Department of Ecology Page 3 of 19 Agreement No: Project Title: Recipient Name: SWMWRRED-2024-Tukwil-00056 Organics CITY OF TUKWILA RECIPIENT INFORMATION Organization Name: CITY OF TUKWILA Federal Tax ID: UEI Number: Mailing Address: Organization Email: Organization Fax: Contacts 91-6001519 UEQNMC26C8T3 6300 Southcenter Blvd Tukwila, WA 98188 catrien.deboer@tukwilawa.gov (206) 433-0179 Project Manager Colleen Minion Solid Waste Analyst 6300 Southcenter Blvd, Suite 100 Tukwila, Washington 98188 Email: colleen.minion@tukwilawa.gov Phone: (206) 431-2445 Billing Contact Catrien de Boer Public Works Grants Analyst 6300 Southcenter Blvd, Suite 100 Tukwila, Washington 98188 Email: catrien.deboer@tukwilawa.gov Phone: (206) 431-2445 Authorized Colleen Minion Signatory Solid Waste Analyst 6300 Southcenter Blvd, Suite 100 Tukwila, Washington 98188 Email: colleen.minion@tukwilawa.gov Phone: (206) 431-2445 Template Version 12/10/2020 79 State of Washington Department of Ecology Agreement No: SWMWRRED-2024-Tukwil-00056 Project Title: Organics Recipient Name: CITY OF TUKWILA ECOLOGY INFORMATION Mailing Address: Department of Ecology Solid Waste Management PO BOX 47600 Olympia, WA 98504-7600 Physical Address: Solid Waste Management 300 Desmond Drive SE Lacey, WA 98503 Contacts Page 4 of 19 Laura Busby Project Manager PO Box 47600 Olympia, Washington 98504-7600 Email: lbus461@ecy.wa.gov Phone: (360) 280-5088 Laura Busby Financial Manager PO Box 47600 Olympia, Washington 98504-7600 Email: lbus461@ecy.wa.gov Phone: (360) 280-5088 Telt Version 12/10/2020 State of Washington Department of Ecology Page 5 of 19 Agreement No: SWMWRRED-2024-Tukwil-00056 Project Title: Organics Recipient Name: CITY OF TUKWILA SCOPE OF WORK Task Number: 1 Task Title: Organics Task Description: RECIPIENT anticipates performing the following work under this task: Task Cost: $50,000.00 Activity - Business food waste reduction, diversion, and contamination reduction • Hire a contractor/consultant to assist with this task. • Identify priority businesses with a focus on businesses and school that will be impacted by the organics management law. • Develop education and outreach materials with a special focus on food waste -generating facilities. Material will be translated into the top 3 most common non-English languages spoken in the region. • Develop a survey, outreach protocols, and determine data tracking processes. • Provide technical assistance to identified businesses through site visits to identify ways to improve their set-up. • Provide educational materials focused on food waste reduction and contamination reduction in the organics stream. • Conduct follow-up visits to check for contamination; educate the businesses on how to properly reduce that contamination. • Assess the effectiveness of the programs through ongoing surveys; provide assistance to those needing additional assistance. Activity: Residential food waste reduction • Host food waste reduction workshops. • Provide free waste reduction kits to the public. • Attend in -person events throughout the area with displays and activities focused on food waste reduction. • Run social media campaigns and provide residential newsletters with educational material. The work will be performed by contractors, paid staff, and volunteers. This task includes development and distribution of promotional materials in a variety of formats to encourage program participation. In accordance with provisions 3 and 19 of the General Terms and Conditions of this agreement, RECIPIENT is encouraged to work with the ECOLOGY grant manager when new outreach materials are developed and or existing materials are reprinted for distribution when those materials promote the task. If costs to develop, print, and or distribute materials are charged to the task, RECIPIENT must provide a copy of the material for ECOLOGY review 10 business days prior to finalizing, printing, and or distribution of materials. ECOLOGY will limit its review to confirmation the grant program was properly acknowledged, and content does not contradict current state messaging. Costs eligible for reimbursement: • Salaries/Benefits, and up to 30% indirect costs. • Contractor costs to develop and implement this task. Reimbursement for costs incurred by contractors to perform work identified in this task are subject to the same eligibility and reimbursement requirements as the RECIPIENT and require ECOLOGY approval. • Items for the waste reduction kits and workshops, with written pre -approval from ECOLOGY. • Material and supplies for the events, with written pre -approval from ECOLOGY. • Development and advertising costs for educational material including social media advertising, handouts, signs, stickers, and flyers, with written pre -approval from Ecology. Template Version 12/10/2020 81 State of Washington Department of Ecology Page 6 of 19 Agreement No: SWMWRRED-2024-Tukwil-00056 Project Title: Organics Recipient Name: CITY OF TUKWILA • Translation services. Costs ineligible for reimbursement: • Costs not supported with required documentation. • Costs not listed or pre -approved in writing by ECOLOGY. Task Goal Statement: The goal of the Waste Reduction Recycling and Education grant program is to help the public with litter control, waste reduction, recycling, and composting. Task Expected Outcome: With the task cost, RECIPIENT expects to: • Decrease contamination in the organics stream by 50% in the targeted businesses. • Decrease food waste by 25% in the targeted businesses. • Increase food waste knowledge by 75% by providing outreach and education to residents and businesses. RECIPIENT will conduct waste audits and/or surveys to establish baseline data. The audits and surveys will then be conducted during and after outreach to track the outcomes for each activity. Recipient Task Coordinator: Colleen Minion Organics Deliverables Number Description Due Date 1.1 Visit 25 businesses to provide hands-on education and outreach. 06/30/2025 1.2 Provide 4 food waste reduction workshops. 06/30/2025 Tel2 Version 12/10/2020 State of Washington Department of Ecology Page 7 of 19 Agreement No: SWMWRRED-2024-Tukwil-00056 Project Title: Organics Recipient Name: CITY OF TUKWILA BUDGET Funding Distribution EG240531 NOTE: The above funding distribution number is used to identify this specific agreement and budget on payment remittances and may be referenced on other communications from ECOLOGY. Your agreement may have multiple funding distribution numbers to ident each budget. Funding Title: Organics Funding Type: Grant Funding Effective Date: 01/01/2024 Funding Expiration Date: 06/30/2025 Funding Source: Title: Waste Reduction, Recycling, and Litter Control Account Fund: FD Type: State Funding Source %: 100% Description: Litter Tax Approved Indirect Costs Rate: Recipient Match %: InKind Interlocal Allowed: InKind Other Allowed: Approved State Indirect Rate: 30% 25% No Yes Is this Funding Distribution used to match a federal grant? No Organics Task Total Organics $ 50,000.00 Total: $ 50,000.00 Template Version 12/10/2020 83 State of Washington Department of Ecology Agreement No: SWMWRRED-2024-Tukwil-00056 Project Title: Organics Recipient Name: CITY OF TUKWILA Funding Distribution Summary Recipient / Ecology Share Page 8 of 19 Funding Distribution Name Recipient Match % Recipient Share Ecology Share Total Organics 25.00 % $ 12,500.00 $ 37,500.00 $ 50,000.00 Total $ 12,500.00 $ 37,500.00 $ 50,000.00 AGREEMENT SPECIFIC TERMS AND CONDITIONS N/A SPECIAL TERMS AND CONDITIONS ECOLOGY's Solid Waste Management (SWM) program will implement a reporting assessment for all RECIPIENTs of grants administered through the SWM program. The assessment determines the RECIPIENT reporting level required throughout the biennium. If RECIPIENT administrative performance or changes in project circumstances trigger a reassessment, RECIPIENT will be notified of any changes to administrative requirements. RECIPIENT must submit within thirty (30) days after the expiration date of this Agreement, all financial (including payment requests), performance, and other reports required by this Agreement. ECOLOGY shall have the right to deny reimbursement of payment requests received after this date. GENERAL FEDERAL CONDITIONS If a portion or all of the funds for this agreement are provided through federal funding sources or this agreement is used to match a federal grant award, the following terms and conditions apply to you. A. CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY EXCLUSION: 1. The RECIPIENT/CONTRACTOR, by signing this agreement, certifies that it is not suspended, debarred, proposed for debarment, declared ineligible or otherwise excluded from contracting with the federal government, or from receiving contracts paid for with federal funds. If the RECIPIENT/CONTRACTOR is unable to certify to the statements contained in the certification, they must provide an explanation as to why they cannot. 2. The RECIPIENT/CONTRACTOR shall provide immediate written notice to ECOLOGY if at any time the RECIPIENT/CONTRACTOR learns that its certification was erroneous when submitted or had become erroneous by reason of changed circumstances. 3. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact ECOLOGY for assistance in obtaining a copy of those regulations. 4. The RECIPIENT/CONTRACTOR agrees it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under the applicable Code of Federal Regulations, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction. Temtjaf Version 12/10/2020 State of Washington Department of Ecology Page 9 of 19 Agreement No: SWMWRRED-2024-Tukwil-00056 Project Title: Organics Recipient Name: CITY OF TUKWILA 5. The RECIPIENT/CONTRACTOR further agrees by signing this agreement, that it will include this clause titled "CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY EXCLUSION" without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 6. Pursuant to 2CFR180.330, the RECIPIENT/CONTRACTOR is responsible for ensuring that any lower tier covered transaction complies with certification of suspension and debarment requirements. 7. RECIPIENT/CONTRACTOR acknowledges that failing to disclose the information required in the Code of Federal Regulations may result in the delay or negation of this funding agreement, or pursuance of legal remedies, including suspension and debarment. 8. RECIPIENT/CONTRACTOR agrees to keep proof in its agreement file, that it, and all lower tier recipients or contractors, are not suspended or debarred, and will make this proof available to ECOLOGY before requests for reimbursements will be approved for payment. RECIPIENT/CONTRACTOR must run a search in <http://www.sam.gov> and print a copy of completed searches to document proof of compliance. B. FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA) REPORTING REQUIREMENTS: CONTRACTOR/RECIPIENT must complete the FFATA Data Collection Form (ECY 070-395) and return it with the signed agreement to ECOLOGY. Any CONTRACTOR/RECIPIENT that meets each of the criteria below must report compensation for its five top executives using the FFATA Data Collection Form. Receives more than $30,000 in federal funds under this award. Receives more than 80 percent of its annual gross revenues from federal funds. Receives more than $25,000,000 in annual federal funds. Ecology will not pay any invoices until it has received a completed and signed FFATA Data Collection Form. Ecology is required to report the FFATA information for federally funded agreements, including the required Unique Entity Identifier in www.sam.gov <http://www.sam.gov/> within 30 days of agreement signature. The FFATA information will be available to the public at www.usaspending.gov <http://www.usaspending.gov/>. For more details on FFATA requirements, see www.fsrs.gov <http://www.fsrs.gov/>. C. FEDERAL FUNDING PROHIBITION ON CERTAIN TELECOMMUNICATIONS OR VIDEO SURVEILLANCE SERVICES OR EQUIPMENT: As required by 2 CFR 200.216, federal grant or loan recipients and subrecipients are prohibited from obligating or expending loan or grant funds to: 1. Procure or obtain; 2. Extend or renew a contract to procure or obtain; or 3. Enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that use covered telecommunications equipment, video surveillance services or services as a substantial or essential component of any system, or as critical technology as part of any system. As described in Public Law 115-232 <https://www.govinfo.gov/content/pkg/PLAW-115pub1232/pdf/PLAW-115pub1232.pdff , section 889, covered Template Version 12/10/2020 85 State of Washington Department of Ecology Page 10 of 19 Agreement No: SWMWRRED-2024-Tukwil-00056 Project Title: Organics Recipient Name: CITY OF TUKWILA telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities). Recipients, subrecipients, and borrowers also may not use federal funds to purchase certain prohibited equipment, systems, or services, including equipment, systems, or services produced or provided by entities identified in section 889, are recorded in the System for Award Management (SAM) <https://sam.gov/SAM/> exclusion list. Tem Version 12/10/2020 State of Washington Department of Ecology Page 11 of 19 Agreement No: SWMWRRED-2024-Tukwil-00056 Project Title: Organics Recipient Name: CITY OF TUKWILA GENERAL TERMS AND CONDITIONS Pertaining to Grant and Loan Agreements With the state of Washington, Department of Ecology GENERAL TERMS AND CONDITIONS For DEPARTMENT OF ECOLOGY GRANTS and LOANS 07/01/2023 Version 1. ADMINISTRATIVE REQUIREMENTS a) RECIPIENT shall follow the "Administrative Requirements for Recipients of Ecology Grants and Loans — EAGL Edition." (https://fortress.wa.gov/ecy/publications/SummaryPages/2301002.html) b) RECIPIENT shall complete all activities funded by this Agreement and be fully responsible for the proper management of all funds and resources made available under this Agreement. c) RECIPIENT agrees to take complete responsibility for all actions taken under this Agreement, including ensuring all subgrantees and contractors comply with the terms and conditions of this Agreement. ECOLOGY reserves the right to request proof of compliance by subgrantees and contractors. d) RECIPIENT's activities under this Agreement shall be subject to the review and approval by ECOLOGY for the extent and character of all work and services. 2. AMENDMENTS AND MODIFICATIONS This Agreement may be altered, amended, or waived only by a written amendment executed by both parties. No subsequent modification(s) or amendment(s) of this Agreement will be of any force or effect unless in writing and signed by authorized representatives of both parties. ECOLOGY and the RECIPIENT may change their respective staff contacts and administrative information without the concurrence of either party. 3. ACCESSIBILITY REQUIREMENTS FOR COVERED TECHNOLOGY The RECIPIENT must comply with the Washington State Office of the Chief Information Officer, OCIO Policy no. 188, Accessibility (https://ocio.wa.gov/policy/accessibility) as it relates to "covered technology." This requirement applies to all products supplied under the Agreement, providing equal access to information technology by individuals with disabilities, including and not limited to web sites/pages, web -based applications, software systems, video and audio content, and electronic documents intended for publishing on Ecology's public web site. 4. ARCHAEOLOGICAL AND CULTURAL RESOURCES RECIPIENT shall take all reasonable action to avoid, minimize, or mitigate adverse effects to archaeological and historic archaeological sites, historic buildings/structures, traditional cultural places, sacred sites, or other cultural resources, hereby referred to as Cultural Resources. The RECIPIENT must agree to hold harmless ECOLOGY in relation to any claim related to Cultural Resources discovered, disturbed, or damaged due to the RECIPIENT's project funded under this Agreement. RECIPIENT shall: a) Contact the ECOLOGY Program issuing the grant or loan to discuss any Cultural Resources requirements for their project: • Cultural Resource Consultation and Review should be initiated early in the project planning process and must be completed prior to expenditure of Agreement funds as required by applicable State and Federal requirements. * For state funded construction, demolition, or land acquisitions, comply with Governor Executive Order 21-02, Archaeological and Cultural Resources. • For projects with any federal involvement, comply with the National Historic Preservation Act of 1966 (Section 106). Template Version 12/10/2020 87 State of Washington Department of Ecology Page 12 of 19 Agreement No: Project Title: Recipient Name: SWMWRRED-2024-Tukwil-00056 Organics CITY OF TUKWILA b) If required by the ECOLOGY Program, submit an Inadvertent Discovery Plan (IDP) to ECOLOGY prior to implementing any project that involves field activities. ECOLOGY will provide the IDP form. RECIPIENT shall: • Keep the IDP at the project site. • Make the IDP readily available to anyone working at the project site. • Discuss the IDP with staff, volunteers, and contractors working at the project site. • Implement the IDP when Cultural Resources or human remains are found at the project site. c) If any Cultural Resources are found while conducting work under this Agreement, follow the protocol outlined in the project IDP. • Immediately stop work and notify the ECOLOGY Program, who will notify the Department of Archaeology and Historic Preservation at (360) 586-3065, any affected Tribe, and the local government. d) If any human remains are found while conducting work under this Agreement, follow the protocol outlined in the project IDP. • Immediately stop work and notify the local Law Enforcement Agency or Medical Examiner/Coroner's Office, the Department of Archaeology and Historic Preservation at (360) 790-1633, and then the ECOLOGY Program. e) Comply with RCW 27.53, RCW 27.44, and RCW 68.50.645, and all other applicable local, state, and federal laws protecting Cultural Resources and human remains. 5. ASSIGNMENT No right or claim of the RECIPIENT arising under this Agreement shall be transferred or assigned by the RECIPIENT. 6. COMMUNICATION RECIPIENT shall make every effort to maintain effective communications with the RECIPIENT's designees, ECOLOGY, all affected local, state, or federal jurisdictions, and any interested individuals or groups. 7. COMPENSATION a) Any work performed prior to effective date of this Agreement will be at the sole expense and risk of the RECIPIENT. ECOLOGY must sign the Agreement before any payment requests can be submitted. b) Payments will be made on a reimbursable basis for approved and completed work as specified in this Agreement. c) RECIPIENT is responsible to determine if costs are eligible. Any questions regarding eligibility should be clarified with ECOLOGY prior to incurring costs. Costs that are conditionally eligible require approval by ECOLOGY prior to expenditure. d) RECIPIENT shall not invoice more than once per month unless agreed on by ECOLOGY. e) ECOLOGY will not process payment requests without the proper reimbursement forms, Progress Report and supporting documentation. ECOLOGY will provide instructions for submitting payment requests. f) ECOLOGY will pay the RECIPIENT thirty (30) days after receipt of a properly completed request for payment. g) RECIPIENT will receive payment through Washington State's Office of Financial Management's Statewide Payee Desk. To receive payment you must register as a statewide vendor by submitting a statewide vendor registration form and an IRS W -9 form at website, https://ofm.wa.gov/it-systems/statewide-vendorpayee-services. If you have questions about the vendor registration process, you can contact Statewide Payee Help Desk at (360) 407-8180 or email PayeeRegistration@ofm.wa.gov. h) ECOLOGY may, at its sole discretion, withhold payments claimed by the RECIPIENT if the RECIPIENT fails to satisfactorily comply with any term or condition of this Agreement. i) Monies withheld by ECOLOGY may be paid to the RECIPIENT when the work described herein, or a portion thereof, has been completed if, at ECOLOGY's sole discretion, such payment is reasonable and approved according to this Agreement, as appropriate, or upon completion of an audit as specified herein. j) RECIPIENT must submit within thirty (30) days after the expiration date of this Agreement, all financial, performance, and Telt Version 12/10/2020 State of Washington Department of Ecology Page 13 of 19 Agreement No: SWMWRRED-2024-Tukwil-00056 Project Title: Organics Recipient Name: CITY OF TUKWILA other reports required by this Agreement. Failure to comply may result in delayed reimbursement. 8. COMPLIANCE WITH ALL LAWS RECIPIENT agrees to comply fully with all applicable federal, state and local laws, orders, regulations, and permits related to this Agreement, including but not limited to: a) RECIPIENT agrees to comply with all applicable laws, regulations, and policies of the United States and the State of Washington which affect wages and job safety. b) RECIPIENT agrees to be bound by all applicable federal and state laws, regulations, and policies against discrimination. c) RECIPIENT certifies full compliance with all applicable state industrial insurance requirements. d) RECIPIENT agrees to secure and provide assurance to ECOLOGY that all the necessary approvals and permits required by authorities having jurisdiction over the project are obtained. RECIPIENT must include time in their project timeline for the permit and approval processes. ECOLOGY shall have the right to immediately terminate for cause this Agreement as provided herein if the RECIPIENT fails to comply with above requirements. If any provision of this Agreement violates any statute or rule of law of the state of Washington, it is considered modified to conform to that statute or rule of law. 9. CONFLICT OF INTEREST RECIPIENT and ECOLOGY agree that any officer, member, agent, or employee, who exercises any function or responsibility in the review, approval, or carrying out of this Agreement, shall not have any personal or financial interest, direct or indirect, nor affect the interest of any corporation, partnership, or association in which he/she is a part, in this Agreement or the proceeds thereof. 10. CONTRACTING FOR GOODS AND SERVICES RECIPIENT may contract to buy goods or services related to its performance under this Agreement. RECIPIENT shall award all contracts for construction, purchase of goods, equipment, services, and professional architectural and engineering services through a competitive process, if required by State law. RECIPIENT is required to follow procurement procedures that ensure legal, fair, and open competition. RECIPIENT must have a standard procurement process or follow current state procurement procedures. RECIPIENT may be required to provide written certification that they have followed their standard procurement procedures and applicable state law in awarding contracts under this Agreement. ECOLOGY reserves the right to inspect and request copies of all procurement documentation, and review procurement practices related to this Agreement. Any costs incurred as a result of procurement practices not in compliance with state procurement law or the RECIPIENT's normal procedures may be disallowed at ECOLOGY's sole discretion. 11. DISPUTES When there is a dispute with regard to the extent and character of the work, or any other matter related to this Agreement the determination of ECOLOGY will govern, although the RECIPIENT shall have the right to appeal decisions as provided for below: a) RECIPIENT notifies the funding program of an appeal request. b) Appeal request must be in writing and state the disputed issue(s). c) RECIPIENT has the opportunity to be heard and offer evidence in support of its appeal. d) ECOLOGY reviews the RECIPIENT's appeal. e) ECOLOGY sends a written answer within ten (10) business days, unless more time is needed, after concluding the review. The decision of ECOLOGY from an appeal will be final and conclusive, unless within thirty (30) days from the date of such Template Version 12/10/2020 89 State of Washington Department of Ecology Page 14 of 19 Agreement No: SWMWRRED-2024-Tukwil-00056 Project Title: Organics Recipient Name: CITY OF TUKWILA decision, the RECIPIENT furnishes to the Director of ECOLOGY a written appeal. The decision of the Director or duly authorized representative will be final and conclusive. The parties agree that this dispute process will precede any action in a judicial or quasi-judicial tribunal. Appeals of the Director's decision will be brought in the Superior Court of Thurston County. Review of the Director's decision will not be taken to Environmental and Land Use Hearings Office. Pending final decision of a dispute, the RECIPIENT agrees to proceed diligently with the performance of this Agreement and in accordance with the decision rendered. Nothing in this Agreement will be construed to limit the parties' choice of another mutually acceptable method, in addition to the dispute resolution procedure outlined above. 12. ENVIRONMENTAL DATA STANDARDS a) RECIPIENT shall prepare a Quality Assurance Project Plan (QAPP) for a project that collects or uses environmental measurement data. RECIPIENTS unsure about whether a QAPP is required for their project shall contact the ECOLOGY Program issuing the grant or loan. If a QAPP is required, the RECIPIENT shall: • Use ECOLOGY's QAPP Template/Checklist provided by the ECOLOGY, unless ECOLOGY Quality Assurance (QA) officer or the Program QA coordinator instructs otherwise. • Follow ECOLOGY's Guidelines for Preparing Quality Assurance Project Plans for Environmental Studies, July 2004 (Ecology Publication No. 04-03-030). • Submit the QAPP to ECOLOGY for review and approval before the start of the work. b) RECIPIENT shall submit environmental data that was collected on a project to ECOLOGY using the Environmental Information Management system (EIM), unless the ECOLOGY Program instructs otherwise. The RECIPIENT must confirm with ECOLOGY that complete and correct data was successfully loaded into EIM, find instructions at: http://www.ecy.wa.gov/eim. c) RECIPIENT shall follow ECOLOGY's data standards when Geographic Information System (GIS) data is collected and processed. Guidelines for Creating and Accessing GIS Data are available at: https://ecology.wa.gov/Research-Data/Data-resources/Geographic-Information-Systems-GIS/Standards. RECIPIENT, when requested by ECOLOGY, shall provide copies to ECOLOGY of all final GIS data layers, imagery, related tables, raw data collection files, map products, and all metadata and project documentation. 13. GOVERNING LAW This Agreement will be governed by the laws of the State of Washington, and the venue of any action brought hereunder will be in the Superior Court of Thurston County. 14. INDEMNIFICATION ECOLOGY will in no way be held responsible for payment of salaries, consultant's fees, and other costs related to the project described herein, except as provided in the Scope of Work. To the extent that the Constitution and laws of the State of Washington permit, each party will indemnify and hold the other harmless from and against any liability for any or all injuries to persons or property arising from the negligent act or omission of that party or that party's agents or employees arising out of this Agreement. 15. INDEPENDENT STATUS The employees, volunteers, or agents of each party who are engaged in the performance of this Agreement will continue to be employees, volunteers, or agents of that party and will not for any purpose be employees, volunteers, or agents of the other party. Tempt Version 12/10/2020 State of Washington Department of Ecology Page 15 of 19 Agreement No: SWMWRRED-2024-Tukwil-00056 Project Title: Organics Recipient Name: CITY OF TUKWILA 16. KICKBACKS RECIPIENT is prohibited from inducing by any means any person employed or otherwise involved in this Agreement to give up any part of the compensation to which he/she is otherwise entitled to or receive any fee, commission, or gift in return for award of a subcontract hereunder. 17. MINORITY AND WOMEN'S BUSINESS ENTERPRISES (MWBE) RECIPIENT is encouraged to solicit and recruit, to the extent possible, certified minority -owned (MBE) and women -owned (WBE) businesses in purchases and contracts initiated under this Agreement. Contract awards or rejections cannot be made based on MWBE participation; however, the RECIPIENT is encouraged to take the following actions, when possible, in any procurement under this Agreement: a) Include qualified minority and women's businesses on solicitation lists whenever they are potential sources of goods or services. b) Divide the total requirements, when economically feasible, into smaller tasks or quantities, to permit maximum participation by qualified minority and women's businesses. c) Establish delivery schedules, where work requirements permit, which will encourage participation of qualified minority and women's businesses. d) Use the services and assistance of the Washington State Office of Minority and Women's Business Enterprises (OMWBE) (866-208-1064) and the Office of Minority Business Enterprises of the U.S. Depallinent of Commerce, as appropriate. 18. ORDER OF PRECEDENCE In the event of inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order: (a) applicable federal and state statutes and regulations; (b) The Agreement; (c) Scope of Work; (d) Special Terms and Conditions; (e) Any provisions or terms incorporated herein by reference, including the "Administrative Requirements for Recipients of Ecology Grants and Loans"; (f) Ecology Funding Program Guidelines; and (g) General Terms and Conditions. 19. PRESENTATION AND PROMOTIONAL MATERIALS ECOLOGY reserves the right to approve RECIPIENT's communication documents and materials related to the fulfillment of this Agreement: a) If requested, RECIPIENT shall provide a draft copy to ECOLOGY for review and approval ten (10) business days prior to production and distribution. b) RECIPIENT shall include time for ECOLOGY's review and approval process in their project timeline. c) If requested, RECIPIENT shall provide ECOLOGY two (2) final copies and an electronic copy of any tangible products developed. Copies include any printed materials, and all tangible products developed such as brochures, manuals, pamphlets, videos, audio tapes, CDs, curriculum, posters, media announcements, or gadgets with a message, such as a refrigerator magnet, and any online communications, such as web pages, blogs, and twitter campaigns. If it is not practical to provide a copy, then the RECIPIENT shall provide a description (photographs, drawings, printouts, etc.) that best represents the item. Any communications intended for public distribution that uses ECOLOGY's logo shall comply with ECOLOGY's graphic requirements and any additional requirements specified in this Agreement. Before the use of ECOLOGY's logo contact ECOLOGY for guidelines. RECIPIENT shall acknowledge in the communications that funding was provided by ECOLOGY. 20. PROGRESS REPORTING a) RECIPIENT must satisfactorily demonstrate the timely use of funds by submitting payment requests and progress reports to Template Version 12/10/2020 91 State of Washington Department of Ecology Page 16 of 19 Agreement No: SWMWRRED-2024-Tukwil-00056 Project Title: Organics Recipient Name: CITY OF TUKWILA ECOLOGY. ECOLOGY reserves the right to amend or terminate this Agreement if the RECIPIENT does not document timely use of funds. b) RECIPIENT must submit a progress report with each payment request. Payment requests will not be processed without a progress report. ECOLOGY will define the elements and frequency of progress reports. c) RECIPIENT shall use ECOLOGY's provided progress report format. d) Quarterly progress reports will cover the periods from January 1 through March 31, April 1 through June 30, July 1 through September 30, and October 1 through December 31. Reports shall be submitted within thirty (30) days after the end of the quarter being reported. e) RECIPIENT must submit within thirty (30) days of the expiration date of the project, unless an extension has been approved by ECOLOGY, all financial, performance, and other reports required by the Agreement and funding program guidelines. RECIPIENT shall use the ECOLOGY provided closeout report format. 21. PROPERTY RIGHTS a) Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or invents any patentable property under this Agreement, the RECIPIENT may copyright or patent the same but ECOLOGY retains a royalty free, nonexclusive, and irrevocable license to reproduce, publish, recover, or otherwise use the material(s) or property, and to authorize others to use the same for federal, state, or local government purposes. b) Publications. When the RECIPIENT or persons employed by the RECIPIENT use or publish ECOLOGY information; present papers, lectures, or seminars involving information supplied by ECOLOGY; or use logos, reports, maps, or other data in printed reports, signs, brochures, pamphlets, etc., appropriate credit shall be given to ECOLOGY. c) Presentation and Promotional Materials. ECOLOGY shall have the right to use or reproduce any printed or graphic materials produced in fulfillment of this Agreement, in any manner ECOLOGY deems appropriate. ECOLOGY shall acknowledge the RECIPIENT as the sole copyright owner in every use or reproduction of the materials. d) Tangible Property Rights. ECOLOGY'S current edition of "Administrative Requirements for Recipients of Ecology Grants and Loans," shall control the use and disposition of all real and personal property purchased wholly or in part with funds furnished by ECOLOGY in the absence of state and federal statutes, regulations, or policies to the contrary, or upon specific instructions with respect thereto in this Agreement. e) Personal Property Furnished by ECOLOGY. When ECOLOGY provides personal property directly to the RECIPIENT for use in performance of the project, it shall be returned to ECOLOGY prior to final payment by ECOLOGY. If said property is lost, stolen, or damaged while in the RECIPIENT's possession, then ECOLOGY shall be reimbursed in cash or by setoff by the RECIPIENT for the fair market value of such property. f) Acquisition Projects. The following provisions shall apply if the project covered by this Agreement includes funds for the acquisition of land or facilities: 1. RECIPIENT shall establish that the cost is fair value and reasonable prior to disbursement of funds provided for in this Agreement. 2. RECIPIENT shall provide satisfactory evidence of title or ability to acquire title for each parcel prior to disbursement of funds provided by this Agreement. Such evidence may include title insurance policies, Torrens certificates, or abstracts, and attorney's opinions establishing that the land is free from any impediment, lien, or claim which would impair the uses intended by this Agreement. g) Conversions. Regardless of the Agreement expiration date, the RECIPIENT shall not at any time convert any equipment, property, or facility acquired or developed under this Agreement to uses other than those for which assistance was originally approved without prior written approval of ECOLOGY. Such approval may be conditioned upon payment to ECOLOGY of that portion of the proceeds of the sale, lease, or other conversion or encumbrance which monies granted pursuant to this Agreement bear to the total acquisition, purchase, or construction costs of such property. 22. RECORDS, AUDITS, AND INSPECTIONS Tem62 Version 12/10/2020 State of Washington Department of Ecology Page 17 of 19 Agreement No: SWMWRRED-2024-Tukwil-00056 Project Title: Organics Recipient Name: CITY OF TUKWILA RECIPIENT shall maintain complete program and financial records relating to this Agreement, including any engineering documentation and field inspection reports of all construction work accomplished. All records shall: a) Be kept in a manner which provides an audit trail for all expenditures. b) Be kept in a common file to facilitate audits and inspections. c) Clearly indicate total receipts and expenditures related to this Agreement. d) Be open for audit or inspection by ECOLOGY, or by any duly authorized audit representative of the State of Washington, for a period of at least three (3) years after the final grant payment or loan repayment, or any dispute resolution hereunder. RECIPIENT shall provide clarification and make necessary adjustments if any audits or inspections identify discrepancies in the records. ECOLOGY reserves the right to audit, or have a designated third party audit, applicable records to ensure that the state has been properly invoiced. Any remedies and penalties allowed by law to recover monies determined owed will be enforced. Repetitive instances of incorrect invoicing or inadequate records may be considered cause for termination. All work performed under this Agreement and any property and equipment purchased shall be made available to ECOLOGY and to any authorized state, federal or local representative for inspection at any time during the course of this Agreement and for at least three (3) years following grant or loan termination or dispute resolution hereunder. RECIPIENT shall provide right of access to ECOLOGY, or any other authorized representative, at all reasonable times, in order to monitor and evaluate performance, compliance, and any other conditions under this Agreement. 23. RECOVERY OF FUNDS The right of the RECIPIENT to retain monies received as reimbursement payments is contingent upon satisfactory performance of this Agreement and completion of the work described in the Scope of Work. All payments to the RECIPIENT are subject to approval and audit by ECOLOGY, and any unauthorized expenditure(s) or unallowable cost charged to this Agreement shall be refunded to ECOLOGY by the RECIPIENT. RECIPIENT shall refund to ECOLOGY the full amount of any erroneous payment or overpayment under this Agreement. RECIPIENT shall refund by check payable to ECOLOGY the amount of any such reduction of payments or repayments within thirty (30) days of a written notice. Interest will accrue at the rate of twelve percent (12%) per year from the time ECOLOGY demands repayment of funds. Any property acquired under this Agreement, at the option of ECOLOGY, may become ECOLOGY's property and the RECIPIENT's liability to repay monies will be reduced by an amount reflecting the fair value of such property. 24. SEVERABILITY If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision, and to this end the provisions of this Agreement are declared to be severable. 25. STATE ENVIRONMENTAL POLICY ACT (SEPA) RECIPIENT must demonstrate to ECOLOGY's satisfaction that compliance with the requirements of the State Environmental Policy Act (Chapter 43.21C RCW and Chapter 197-11 WAC) have been or will be met. Any reimbursements are subject to this provision. 26. SUSPENSION When in the best interest of ECOLOGY, ECOLOGY may at any time, and without cause, suspend this Agreement or any portion thereof for a temporary period by written notice from ECOLOGY to the RECIPIENT. RECIPIENT shall resume performance on the next business day following the suspension period unless another day is specified by ECOLOGY. Template Version 12/10/2020 93 State of Washington Department of Ecology Page 18 of 19 Agreement No: SWMWRRED-2024-Tukwil-00056 Project Title: Organics Recipient Name: CITY OF TUKWILA 27. SUSTAINABLE PRACTICES In order to sustain Washington's natural resources and ecosystems, the RECIPIENT is fully encouraged to implement sustainable practices and to purchase environmentally preferable products under this Agreement. a) Sustainable practices may include such activities as: use of clean energy, use of double -sided printing, hosting low impact meetings, and setting up recycling and composting programs. b) Purchasing may include such items as: sustainably produced products and services, EPEAT registered computers and imaging equipment, independently certified green cleaning products, remanufactured toner cartridges, products with reduced packaging, office products that are refillable, rechargeable, and recyclable, 100% post -consumer recycled paper, and toxic free products. For more suggestions visit ECOLOGY's web page, Green Purchasing, http s://ecology.wa. gov/Regulations-Permits/Guidance-technical-assistance/Sustainable-purchasing. 28. TERMINATION a) For Cause ECOLOGY may terminate for cause this Agreement with a seven (7) calendar days prior written notification to the RECIPIENT, at the sole discretion of ECOLOGY, for failing to perform an Agreement requirement or for a material breach of any term or condition. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. Failure to Commence Work. ECOLOGY reserves the right to terminate this Agreement if RECIPIENT fails to commence work on the project funded within four (4) months after the effective date of this Agreement, or by any date mutually agreed upon in writing for commencement of work, or the time period defined within the Scope of Work. Non -Performance. The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance by the RECIPIENT of all of its obligations under this Agreement. In the event the RECIPIENT unjustifiably fails, in the opinion of ECOLOGY, to perform any obligation required of it by this Agreement, ECOLOGY may refuse to pay any further funds, terminate in whole or in part this Agreement, and exercise any other rights under this Agreement. Despite the above, the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by ECOLOGY and the State of Washington because of any breach of this Agreement by the RECIPIENT. ECOLOGY may withhold payments for the purpose of setoff until such time as the exact amount of damages due ECOLOGY from the RECIPIENT is determined. b) For Convenience ECOLOGY may terminate for convenience this Agreement, in whole or in part, for any reason when it is the best interest of ECOLOGY, with a thirty (30) calendar days prior written notification to the RECIPIENT, except as noted below. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. Non -Allocation of Funds. ECOLOGY's ability to make payments is contingent on availability of funding. In the event funding from state, federal or other sources is withdrawn, reduced, or limited in any way after the effective date and prior to the completion or expiration date of this Agreement, ECOLOGY, at its sole discretion, may elect to terminate the Agreement, in whole or part, or renegotiate the Agreement, subject to new funding limitations or conditions. ECOLOGY may also elect to suspend performance of the Agreement until ECOLOGY determines the funding insufficiency is resolved. ECOLOGY may exercise any of these options with no notification or restrictions, although ECOLOGY will make a reasonable attempt to provide notice. In the event of termination or suspension, ECOLOGY will reimburse eligible costs incurred by the RECIPIENT through the effective date of termination or suspension. Reimbursed costs must be agreed to by ECOLOGY and the RECIPIENT. In no event shall ECOLOGY's reimbursement exceed ECOLOGY's total responsibility under the Agreement and any amendments . TelaJt Version 12/10/2020 State of Washington Department of Ecology Page 19 of 19 Agreement No: Project Title: Recipient Name: SWMWRRED-2024-Tukwil-00056 Organics CITY OF TUKWILA If payments have been discontinued by ECOLOGY due to unavailable funds, the RECIPIENT shall not be obligated to repay monies which had been paid to the RECIPIENT prior to such termination. RECIPIENT's obligation to continue or complete the work described in this Agreement shall be contingent upon availability of funds by the RECIPIENT's governing body. c) By Mutual Agreement ECOLOGY and the RECIPIENT may terminate this Agreement, in whole or in part, at any time, by mutual written agreement. d) In Event of Termination All finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs, reports or other materials prepared by the RECIPIENT under this Agreement, at the option of ECOLOGY, will become property of ECOLOGY and the RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials. Nothing contained herein shall preclude ECOLOGY from demanding repayment of all funds paid to the RECIPIENT in accordance with Recovery of Funds, identified herein. 29. THIRD PARTY BENEFICIARY RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to this Agreement, the state of Washington is named as an express third party beneficiary of such subcontracts with full rights as such. 30. WAIVER Waiver of a default or breach of any provision of this Agreement is not a waiver of any subsequent default or breach, and will not be construed as a modification of the terms of this Agreement unless stated as such in writing by the authorized representative of ECOLOGY. End of General Terms and Conditions Template Version 12/10/2020 95 96 Transportation & Infrastructure Services Committee Minutes March 25, 2024 E. Bid Award: Stormwater Outfalls Water Quality Retrofit Project Staff is seeking approval to award a contract to Road Construction Northwest, Inc. in the amount of $928,288.50 for construction of the project. Committee Recommendation Unanimous approval. Forward to April 1, 2024 Regular Consent Agenda. F. Consultant Contract: Organics Diversion and Reduction Staff is seeking approval of a grant -funded contract with Cascadia Consulting Group in the amount of $100,000 to provide outreach to food service businesses. Committee Recommendation Unanimous approval. Forward to April 1, 2024 Regular Consent Agenda. G. Grant Acceptance: Organics Diversion and Reduction Staff is seeking approval to accept $50,000 from the Washington State Department of Ecology *Waste Reduction and Recycling Education program to support frontline food service businesses in setting up organics services. Committee Recommendation Unanimous approval. Forward to April 1, 2024 Regular Consent Agenda. H. InterlocalAgreement: Food Waste Prevention and Diversion Outreach Staff is seeking approval of an Interlocal Agreement with the cities of Burien and Maple Valley for the provision of food waste prevention and diversion outreach programming. Committee Recommendation Unanimous approval. Forward to April 1, 2024 Regular Meeting. I. Grant Acceptance: Major Pavement Overlay and Repairs Staff is seeking approval to accept three Washington State Department of Transportation Asset Management grant awards: $3,990,000 for Boeing Access Road, $1,309,000 for Orillia Road S, and $4,958,000 for Interurban Avenue S. Committee Recommendation Unanimous approval. Forward to April 1, 2024 Regular Consent Agenda. J. Local Road Safety Plan Update Staff presented an update on the project. Committee Recommendation Discussion only. The meeting adjourned at 6:45 p.m. Committee Chair Approval 97 98 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 04/01/24 )R ITEM INFORMATION ITEM No. 5.E. STAFF SPONSOR: COLLEEN MINION ORIGINAL AGENDA DATE: 04/01/24 AGENDA ITEM TITLE Consultant Contract - Organics Diversion and Reduction CATEGORY ❑ Discussion Mtg Date // Motion Date 04/01/24 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg SPONSOR Council ❑Mayor ❑HR ❑DCD ❑Finance Fire ❑TS ❑Pe.YR Police 11PTV Court SPONSOR'S SUMMARY The City of Tukwila were awarded a King County Re+ grant to support frontline food service businesses in setting up organics services and establishing best practices to comply with the new Organics Management Law. Hiring a consultant to accomplish the work is in the scope of work for both grants. Council is asked to formally approve a contract with Cascadia Consulting Group to provide outreach to food service businesses in the amount of $100,000. 0 Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. DATE: 03/25/24 COMMITTEE CHAIR: ARMEN ❑ Planning/Economic Dev. REVIEWED BY ❑ Planning Comm. PAPYAN RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda Meeting COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 04/01/24 MTG. DATE ATTACHMENTS 04/01/24 Informational Memorandum dated 03/22/24 Consultant contract Scope of work Minutes from Transportation and Infrastructure Committee meeting of 03/25/24 99 100 City of Tukwila Public Works Deportment - Hari Ponnekanti, Director/City Engineer Thomas McLeod, Mayor INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/City Engineer BY: Colleen Minion, Public Works Solid Waste Analyst CC: Thomas McLeod, Mayor DATE: March 22, 2024 SUBJECT: Consultant Contract - Organics Diversion and Reduction ISSUE Request to approve a consultant contract with Cascadia Consulting Group to provide outreach to food service businesses to divert and reduce food waste. BACKGROUND The Cities of Tukwila, Maple Valley, and Burien were awarded a King County Re+ grant to support frontline food service businesses in setting up organics services and establishing best practices to comply with the new Organics Management Law. Ecology's Waste Reduction and Recycling Education grant expands this project to focus on commercial food waste reduction education and outreach and focus on contamination reduction in the organics stream. Hiring a consultant to accomplish the work is in the scope of work for both grants. FINANCIAL IMPACT The costs associated with this contract are entirely grant funded. Project Cost Estimate Funding Cascadia Contract $100,000 King Co RE+ Grant $83,000 DOE Grant $17,000 Total $100,000 Total $100,000 RECOMMENDATION Council is asked to formally approve a contract with Cascadia Consulting Group to provide outreach to food service businesses in the amount of $100,000 and consider this item on the Consent Agenda at the April 1, 2024 Regular Meeting. ATTACHMENTS Consultant contract and scope of work. 101 102 nCity of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Contract Number: PROFESSIONAL SERVICES AGREEMENT (Includes consultants, architects, engineers, accountants, and other professional services) THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred to as "the City", and Cascadia Consulting Group, hereinafter referred to as "the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform _outreach services in connection with the project titled Organics diversion and reduction outreach in food -service businesses. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending June 30, 2025, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than June 30, 2025 unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $100,000 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request. 103 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services rendered under this Agreement. 7 Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile Liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate. Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop -gap independent contractors and personal injury and advertising injury. The City shall be named as an additional insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. CA revised May 2020 104 Page 2 4. Professional Liability with limits no less than $2,000,000 per claim and $2,000,000 policy aggregate limit. Professional Liability insurance shall be appropriate to the Consultant's profession. B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher insurance limits than the minimums shown above, the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Contractor, irrespective of whether such limits maintained by the Contractor are greater than those required by this Contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Contractor. C. Other Insurance Provision. The Consultant's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not be contributed or combined with it. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Consultant shall furnish certified copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all subcontractors' coverage. F. Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice. G. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. CA revised May 2020 Page 3 105 11. Discrimination Prohibited. Contractor, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence of any disability, or any other protected class status under state or federal law, in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the Consultant shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. 16. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 17. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: Lynn Knapp Cascadia Consulting Group 1109 1st Avenue, Suite 400 Seattle, WA 98101 18. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. CA revised May 2020 106 Page 4 DATED this day of , 20 ** City signatures to be obtained by ** Consultant signature to be obtained by City Clerk's Staff ONLY. ** sponsor staff. ** CITY OF TUKWILA Thomas McLeod, Mayor ATTEST/AUTHENTICATED: Andy Youn, City Clerk APPROVED AS TO FORM: Office of the City Attorney CONSULTANT: By: Printed Name: Lynn Knapp Title: Director CA revised May 2020 Page 5 107 108 CASCADIA CONSULTING GROUP Proposal - Tukwila Organic Solutions: Analysis, Outreach, and Program Development Introduction The Cities of Tukwila, Burien, and Maple Valley (`Cities') seek assistance in analyzing organics services in frontline food service businesses and to coordinating an engagement process. Recruitment of businesses and technical assistance focused on organics diversion must be completed by December 31, 2024, and must comply with state, regional, and local requirements. Technical assistance focusing on food waste reduction and contamination reduction in organics collection must be completed by June 30, 2025. This project aims to increase business participation in organics services and to improve the quality of the materials collected. The objectives include: • increasing the number of businesses, small and large, that have organics service, • establishing best practices to comply with the Organics Management Law, and • decreasing organics contamination and food waste at participating businesses. Qualifications Cascadia Consulting Group is a Seattle -based, rN certified women -owned and disadvantaged business CASCADIA (WBE/DBE) with 75 full-time professionals. We are ikikka 40 CONSULTING GROUP recognized leaders in the environmental field, with three decades of experience designing, marketing, implementing, and evaluating programs that drive meaningful improvements for local communities and the environment. Cascadia has worked with 25,000+ businesses across industry sectors to achieve ambitious environmental goals while meeting core business needs. We offer 17 years of experience managing large green business programs, including the SPU Green Business commercial sector outreach and technical assistance program, the statewide EnviroStars Washington green business program, Cascadia Consulting Group, Inc. I www.cascadiaconsulting.com I info@cascadiaconsulting.com 109 and the multi -jurisdiction StopWaste Business Assistance Program in Alameda County, CA. In addition to those large green business projects, we have extensive experience promoting waste reduction best practices at businesses and multifamily properties throughout the Seattle area. When we lead outreach and engagement projects, we strive to center racial equity, meet people where they are, and employ community - based social marketing (CBSM) principles to understand and effectively reach each unique audience. With experience reaching tens of thousands of residents and businesses in Seattle alone —and well over 100,000 regionally —we understand the broad spectrum of communities here, and we have gained important lessons on what works (and what doesn't) when delivering culturally resonant engagement. Through our work, we've learned that we cannot approach engagement with a one -size -fits -all communication method. We've included a selection of projects below to highlight our experience on similar projects. COMMERCIAL SECTOR OUTREACH & TECHNICAL ASSISTANCE SEATTLE PUBLIC UTILITIES 1 2006-PRESENT Since 2006, Cascadia has managed all aspects of this multimillion -dollar program, which provides marketing and outreach, education, and technical assistance to over 15,000 Seattle businesses of all sizes and sectors to reduce waste, prevent pollution, and save water and resources. Cascadia recruits, trains, and manages a team of multilingual outreach partners to connect with businesses through site visits, business and community events, social media, workshops and webinars, and a phone and email hotline. Cascadia regularly engages businesses in focus groups, in -language surveys, and other research to understand the unique barriers and motivations for adopting sustainable practices in specific industry sectors. We use our findings to continually improve program messaging, tools, resources, and benefits and track all engagement in a Salesforce database. Our work under this contract has included the following campaigns and outcomes: REUSE SEATTLE: As part of the SPU Green Business Program, Cascadia supported the design and launch of the Reuse Seattle initiative together with Blue Daisi Consulting and reuse service providers. Reuse Seattle aligns efforts to adopt consistent reuse practices throughout the city, help stakeholders see how reusables can be integrated into their operations, and build a path for a citywide reuse system. We continue to set the program up for long-term viability by supporting marketing and planning for future project phases. This successful initiative was just awarded the Reusies award for Community Action of the Year 2023 for Building Reuse by C ASCADIA CONSULTIN4 GROUP 10 Cascadia Consulting Group, Inc. 12 Upstream, and garnered recent positive media coverage for SPU on Q13 Fox and SPU SOLID WASTE POLICY OUTREACH AND TARGETED UNIVERSALISM: Cascadia pursued a multitude of solid waste reduction outreach initiatives, including thousands of visits to unique foodservice businesses to support solid waste compliance. We provided coaching and resources to find suitable packaging alternatives, and installed point -of -sale signage and in -language education materials. Outreach prioritized newly opened businesses and BIPOC-owned and immigrant or refugee -owned and frequented businesses. Building on this work, Cascadia supported SPU in designing and launching the Targeted Universalism (TU) approach to solid waste policy enforcement. Cascadia developed a robust outreach effort to both collect missing baseline data and provide technical assistance for compliance. We've now gathered compliance and demographic data on hundreds of businesses and have facilitated the complex reporting needed to determine which sectors and segments to focus our efforts on in the future. FOOD WASTE PREVENTION AND FOOD RESCUE: SPU's most recent food waste prevention project trains hotel and event space staff to use a food waste tracker tool, created by Cascadia, to document food waste observation data. This tool empowers event staff to track and calculate the waste prevented —for example, after determining that one event wasted 2.8lbs of butter, staff at a Seattle hotel reduced the amount of butter set out in each individual serving container at subsequent events to prevent dairy waste. The 2022 Food Rescue Bin Pilot focused on implementing a uniform, durable donation bin which improved the quality and content of donated food; reduced cardboard, packaging, and associated disposal costs; and improved employee awareness and engagement with food donations. These efforts demonstrated the potential for better community outcomes such as increased food donation while also reducing food and packaging waste; our work was recently featured on King 5. Outcomes: Cascadia has reached over 15,000 Seattle businesses of all sizes and sectors to reduce waste, prevent pollution, and save water and resources. Cascadia has helped 615 businesses in Seattle register for the EnviroStars program and helped 217 complete the application and get recognized. Cascadia's work since 2006 has helped SPU lower overall commercial waste generation and increase the recycling rate. Commercial waste generation has decreased 25%, while the commercial recycling rate went up from 51.7% in 2006 to Cascadia outreach lead, Amy Lin, supporting a Seattle business with solid waste compliance during Targeted Universalism outreach. C ASCADIA CONSULTING GROUP Cascadia Consulting Group, Inc. 13 111 63% in 2023. Cascadia has conducted thousands of visits to help increase compliance with SPU's solid waste policies. BUSINESS WASTE REDUCTION OUTREACH I CITY OF SHORELINE 1 2023- PRESENT Cascadia is conducting outreach to food service businesses in Shoreline to sign them up for compost service as part of a free compost incentive program. Our team will also discuss other waste reduction measures during outreach visits, will collect information about businesses to inform future outreach efforts, and will attempt to enlist more business participation in the EnviroStars programs. We will visit at least 20-25 visits in an effort to enroll up to six businesses in the free compost program, consistent with the program's budget and goals. Our team will offer, in tandem with Recology, a free visual waste audit and recommendations on how to divert waste from the landfill. We will offer in -language outreach and print materials as needed. At the end of the project, our team will furnish Shoreline with a final report featuring recommendations on possible incentives and strategies to help food service establishments reduce waste and increase diversion and will summarize the outputs from the site visits and highlight 2-3 exemplary case studies. EASTSIDE WASTE PREVENTION AND REUSE CAMPAIGN I CITIES OF KIRKLAND, REDMOND, BEL' EVUE, AND BOTHELL 12022 Cascadia supported the development and implementation of a three-month community -based social marketing (CBSM) campaign to increase the number of Eastside coffee shops accepting reusable cups, increase the number of people using reusable cups, and increase consistency and frequency among people that already use reusable cups. Using audience research and coordination and Transcreated "Bring Your Own Cup" pledge card that participants signed engagement with key stakeholder groups, to commit to using reusable cups. The pledge card also served as an entry ticket in a raffle for prizes. the project team focused in on promoting bring your own cup (BYOC) practices at coffee shops across the Eastside—which served to not only promote reusables, but also offered the opportunity for participating coffee shops to build a collaborative community environment and promote their own businesses. The campaign included branding and outreach materials development, media promotion, outreach to coffee shops across the four cities, in -person events, incentives distribution, a campaign pledge, and a "passport" program. To evaluate the campaign's :Firma el compromiso para recibir una herramienta de reutilizacionl• Yo, , me comprometo o unirme a la comunidod de Eastside y a elegir la reutilizacion. Al firmar este compromise, acept : Recorder traer mi propia taza a las cafeterias Hacer qua la reutilizacion forme parte de mi vide diaria pare ayudar a reducir q�,�mv�ma los desechos Compartir los esfuerzos de reutilizacion de Eastside con mis amigos y familiares C ASCADIA CaNSULTIH4 GROUP 12 Cascadia Consulting Group, Inc. 14 success, we built in evaluation checks, including three checkpoints with participating coffee shop locations and pre and post surveys with pledge participants. Data from the surveys showed that residents increased, in one way or another, their engagement with BYOC by 54% after taking the pledge. In total, our team supported 14 outreach events across the four cities —including five at partnering coffee shop locations, collected 686 pledges, and directly reached around 1,000 residents. Project Scope The project has four tasks: TASK 1: PLANNING Cascadia will begin Task 1 by working with the Cities to prioritize businesses for outreach and technical assistance. During this task, Cascadia will host a planning kick- off meeting to understand previous efforts in this area and gather any relevant data and campaign assets the client may have. Cascadia will review current sector -based demographic data and available hauler customer service data. Cascadia will also perform desktop research to populate recruitment lists. Cascadia will import these properties into an excel dashboard and will document the specific outreach to be provided, materials to be delivered, and information to be collected during the project. Following client and consultant discussions and desktop research, Cascadia will finalize the proposed technical assistance approach and develop campaign assets. Cascadia will use client insights, businessowner feedback, and research and reflections from previous projects to shape the technical assistance approach. Cascadia will suggest the cadence and focus of each round of business outreach and the campaign assets needed for successful outreach. Cascadia will create a site visit form to collect business information and data needed for final reports and associated outreach scripts, FAQs and internal training for all outreach staff. Cascadia will also test the outreach approach with a small number of businesses and build in any relevant learnings to final assets and approach before beginning the outreach in earnest. Deliverables: • Planning kick-off meeting including agenda in advance and detailed notes following • Detailed project plan including timeline and roles • Priority business list containing up to 100 businesses • Outreach script and site visit form, including training for outreach staff. • Technical assistance assets which may include posters and signage, stickers, or additional BMP tools to assist staff and business owners. 'ASCADIA comsuLrinc CROUP Cascadia Consulting Group, Inc. 15 113 Timeline: March — June 2024 TASK 2: TECHNICAL ASSISTANCE Technical assistance will focus on right -sizing waste service levels and providing business staff with training and tools to better identify and separate recoverable materials. To assess service levels, Cascadia will use service level data provided by hauler and visual inspections of the businesses' garbage, recycling, and organics containers. Based on these inspections and industry guidelines for how much recycling and organics service businesses should have, Cascadia will recommend service level changes and calculate the cost savings for reducing garbage service and increasing organics service. The consultant will also educate businesses about the upcoming HB 1799-related requirements for organics collection and encourage businesses to separate organics and subscribe to organics collection. Cascadia estimates that interested businesses will be contacted and visited about 2-4 times during the project. Cascadia estimates that about 20% of businesses contacted will move forward with some or all of the technical outreach offered. The outreach team will attempt to complete as many tasks as possible during each visit based on the businessowners time and interest. The outreach team will also attempt to connect with the businessowner via preferred contact method (phone, email, in -person) as quickly and often as possible to move the business through the technical assistance process. The initial outreach visit will likely include an introduction of technical assistance offered and, if possible, a visual inspection and assessment of current waste streams. The second contact or visit will include information regarding service level recommendations and cost savings estimates specific to the business. Next the outreach team will begin setting up Slim Jim bins, signage, and additional tools including in -person and leave - behind training materials. After additional service is set-up, the outreach team will be available for the business based on their preferred method of contact to troubleshoot issues and provide any additional tools or training needed. The outreach team will then visit a final time to conduct a post -assistance visual assessment and document information for project reporting. As the outreach team interacts with businessowners that need support in a language other than English, Cascadia will either send a multilingual outreach team member to support (Spanish, Mandarin, Vietnamese, Japanese) utilize in-house interpretation resources (all other languages) to best support them in accomplishing the project's goals. The consultant will also make follow-up visits to troubleshoot issues arising, continue staff education, and assess contamination levels. C ASCADIA CONSULTING GROUP 114 Cascadia Consulting Group, Inc. 16 Deliverables: • Recruitment and technical assistance outreach to up to 100 priority businesses in the Cities of Maple Valley, Burien, and Tukwila. • Continuous tracking of business outreach and interactions in the outreach tracking spreadsheet. Timeline June 2024 — April 2025 TASK 3: EVALUATING PROJECT EFFECTIVENESS AND REPORTING Cascadia will develop an outreach dashboard in excel that will be used and updated from start to finish during the project. The outreach dashboard will include detailed business information, all grant -mandated performance metrics, and space for detailed ongoing visitation notes. The outreach team will use site visit forms to document information and data in the field which will be inputted into the dashboard after the outreach visit. To measure the effectiveness of the technical assistance, Cascadia will calculate and report the following statistics. Cascadia will percentages of contamination on visual inspections. Cascadia and the Cities will determine definitions for "high" contamination before technical assistance outreach begins. Quarterly reporting: • # of businesses provided technical assistance • # of businesses receiving technical assistance that started organics service • # and types of materials provided to businesses • # of businesses that received Slim Jim compost bin • % increase of organics service levels • % decrease in # of containers with "high" contamination • % increase in # of containers with "no" contamination At the end of the project, Cascadia will deliver a final project summary report summarizing work completed, methodology, the grant -mandated performance metrics listed above, lessons learned and recommendations for next steps. Cascadia will also provide an updated outreach dashboard of all properties on the recruitment list and relevant details and metrics pertaining to the properties visited. Deliverables: • Custom Excel outreach dashboard that will be updated throughout the project and packaged for the client at the close of the project. • Final summary report including up to two rounds of review by client team. C ASCADIA CONSULTING GROUP Cascadia Consulting Group, Inc. 17 115 Timeline May — June 2025 TASK 4: PROJECT MANAGEMENT Cascadia will host monthly client meetings and every -other -week internal outreach team meetings. Cascadia will also produce monthly invoices and activity reports each month throughout the life of the project, in addition to quarterly reports. Deliverables: • Monthly client meetings • Quarterly reports • Monthly invoice and progress report Timeline March 2024 — June 2025 PROJECT BUDGET The estimated budget will be $100,000. 1. Planning $15,600 2. Technical Assistance $65,100 3. Reporting $6,800 4. Project Management $12,500 Total Project Budget $100,000 C ASCADIA CONSULTING GROUP 116 Cascadia Consulting Group, Inc. 18 Transportation & Infrastructure Services Committee Minutes March 25, 2024 E. Bid Award: Stormwater Outfalls Water Quality Retrofit Project Staff is seeking approval to award a contract to Road Construction Northwest, Inc. in the amount of $928,288.50 for construction of the project. Committee Recommendation Unanimous approval. Forward to April 1, 2024 Regular Consent Agenda. F. Consultant Contract: Organics Diversion and Reduction Staff is seeking approval of a grant -funded contract with Cascadia Consulting Group in the *amount of $100,000 to provide outreach to food service businesses. Committee Recommendation Unanimous approval. Forward to April 1, 2024 Regular Consent Agenda. G. Grant Acceptance: Organics Diversion and Reduction Staff is seeking approval to accept $50,000 from the Washington State Department of Ecology Waste Reduction and Recycling Education program to support frontline food service businesses in setting up organics services. Committee Recommendation Unanimous approval. Forward to April 1, 2024 Regular Consent Agenda. H. InterlocalAgreement: Food Waste Prevention and Diversion Outreach Staff is seeking approval of an Interlocal Agreement with the cities of Burien and Maple Valley for the provision of food waste prevention and diversion outreach programming. Committee Recommendation Unanimous approval. Forward to April 1, 2024 Regular Meeting. I. Grant Acceptance: Major Pavement Overlay and Repairs Staff is seeking approval to accept three Washington State Department of Transportation Asset Management grant awards: $3,990,000 for Boeing Access Road, $1,309,000 for Orillia Road S, and $4,958,000 for Interurban Avenue S. Committee Recommendation Unanimous approval. Forward to April 1, 2024 Regular Consent Agenda. J. Local Road Safety Plan Update Staff presented an update on the project. Committee Recommendation Discussion only. The meeting adjourned at 6:45 p.m. Committee Chair Approval 117 118 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 04/01/24 )R ITEM INFORMATION ITEM No. 5.F. STAFF SPONSOR: DAVID DEG ROOT ORIGINAL AGENDA DATE: 04/01/24 AGENDA ITEM TITLE Purchase Authorization of 83 LED King Lumineers CATEGORY ❑ Discussion Mtg Date 0 Motion Date 04/01/24 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg SPONSOR Council ❑Mayor ❑Hit ❑DCD ❑Finance Fire ❑TS ❑Pe.,R ❑Police 0Ply Court SPONSOR'S SUMMARY The initiative to upgrade street lighting along Tukwila International Blvd began in 2023 with the replacement of 20 units. With a reduction in electricity costs and a noticeable enhancement in the brightness and street lighting, staff are hoping to expand the project by adding 83 additional LED King Lumineers. This purchase has been confirmed as an eligible expense and will be fully funded by ARPA funds. Council is being asked to approve the purchase of 83 LED conversion kits from SeaTac Lighting. 0 Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Arts Comm. ❑ Parks Comm. COMMITTEE CHAIR: ARMEN ❑ Planning/Economic Dev. ❑ Planning Comm REVIEWED BY ❑ LTAC DATE: 03/25/24 PAPYAN RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda Meeting COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $104,176.62 $0.00 $0.00 Fund Source: AMERICAN RESCUE PLAN ACT (ARPA) Comments: MTG. DATE RECORD OF COUNCIL ACTION 04/01/24 MTG. DATE ATTACHMENTS 04/01/24 Informational Memorandum dated 03/22/24 Minutes from Transportation and Infrastructure Committee meeting of 03/25/24 119 120 City of Tukwila Thomas McLeod, Mayor Public Works Department - Hari Ponnekanti, Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/City Engineer BY: David DeGroot, Streets Department Superintendent CC: Thomas McLeod, Mayor DATE: March 22, 2024 SUBJECT: Purchase Authorization of 83 LED King Lumineers ISSUE Authorization to purchase 83 LED conversion kits to enhance street lighting on Tukwila International Blvd. BACKGROUND The initiative to upgrade street lighting along Tukwila International Blvd began in 2023 with the replacement of 20 units. This initial phase was aimed at assessing the feasibility and impact of transitioning to LED lighting in terms of cost savings and improved illumination. The results from this phase resulted in a reduction in electricity costs by approximately 75% and a noticeable enhancement in the brightness and reliability of street lighting, contributing to a safer environment for pedestrians. Based on these early results, staff are hoping to expand the project by adding 83 additional LED King Lumineers. FINANCIAL IMPACT This purchase has been confirmed as an eligible expense and will be fully funded by American Rescue Plan Act (ARPA) funds. Installation labor will be done in-house by Street Department personnel. LED King Lumineers Cost $104,176.62 ARPA Funds Funding $104,176.62 RECOMMENDATION Council is being asked to approve the purchase of 83 LED conversion kits from SeaTac Lighting and approve this purchase on the Consent Agenda at the April 1, 2024 Regular Meeting. Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gav 121 122 Date: Feb 23, 2024 Quote: SEATAC-WWA24-169519-4 Quote Project City of Tukwila - King Conversion Kits Location Quote SEATAC-WWA24-169519-4 Page 1/2 Sea-Tac Lighting & Controls, LLC 15455 53rd Ave S Tukwila WA 98188 Phone: (206) 575-6865 Fax: From: Kevin Johnson Quoter Ph: email: kjohnson@seataclighting.com To: Tim Kirkland For City Of Tukwila Bid Date Feb 23, 2024 6200 Southcenter Blvd. Expires Mar 24, 2024 Tukwila WA 98188 City/Municipality: City Of Tukwila - Tukwila EMail: Tim.Kirkland@TukwilaWA.gov QTY Type MFG Part Price UQ 83 KNGW KCK204P4GS-III-75(SSL)7030-120V-4K $1,140.00 Total: $94,620.00 Notes: KING LUMINAIRE & STRESSCRETE SHIPPING & HANDLING INCLUDED LEAD TIME: 12-14 WEEKS ***************************************************************************************** *******************PLEASE COMPLETE THE FOLLOWING**************************** ***************************************************************************************** PURCHASE ORDERS WOULD BE WRITTEN TO: Stresscrete Kansas CIO: SEATAC LIGHTING & CONTROLS 4439 S. 134th PI. Bldg E Tukwila Wa 98168 Checks will be sent Directly to : Stresscrete Kansas 14503 Wallick Road Atchison, KS 66002 KING REQUIRES A RELEASED PURCHASE ORDER. *****PLEASE SIGN ALL PAGES***** BY SIGNING THIS QUOTE# SEATAC-WWA24-169519 ACKNOWLEDGES THIS QUOTE AS PO# iF YOU WISH TO SUPPLY YOUR OWN PO #, PLEASE ENTER BELOW. PO# SOLD TO: www.seataclighting.com Kevin Johnson 1 4ge 1/2 Date: Feb 23, 2024 Quote: SEATAC-WWA24-169519-4 Quote Project City of Tukwila - King Conversion Kits Location Quote SEATAC-WWA24-169519-4 SHIP TO: 48 HOURS ADVANCE NOTICE, SUPPLY (2) CONTACTS: 1. 2. BILL TO: Page 2/2 Sea-Tac Lighting & Controls, LLC 15455 53rd Ave S Tukwila WA 98188 Phone: (206) 575-6865 Fax: From: Kevin Johnson Quoter Ph: email: kjohnson@seataclighting.com ***************************************************************************************** ***************************************************************************************** Terms and conditions of sale: Due to current market conditions, Unless noted otherwise, pricing subject to requote if ordered after noted expiration date Subject to manufacturer's published terms and conditions of sale. Quotation is void if changed. Entire quote must be used or subject to re -quote. Liquidated damages are not accepted unless negotiated in advance and appear on purchase order. Tariff Fees may be charged by the factories in addition to quoted prices. Standard Factory warranties are included and begin at time of shipment, NOT SUBSTANTIAL COMPLETION unless pre -negotiated. Extended warranties must be requested and confirmed by the factories prior to release of material. Freight Minimum Mfg Terms: Allowance Order KNGW KING LUMINAIRE (WWA) Freight Allowed 124 www.seataclighting.com Kevin Johnson Page 2/2 City of Tukwila 6200 Southcenter Blvd, Tukwila, WA 98188-2544 206-433-1800 VENDOR INFORMATION NAME Stresscrete Kansas C/0 SEATAC LIGHTING CONTACTOR Kevin Johnson SALESPERSON STREET 4439 S 134TH PL BLDG E ADDRESS PHONE NUMBER 206-575-6865 CITY/STATE/ZIP Tukwila, WA 98168 EMAIL ADDRESS kjohnson@seataclighting.com PURCHASE INFORMATION PURCHASE ORDER NUMBER PWS032124 DATE 03/21/24 The PO number is the three -character department code and today's date, in the following format: XXXMMDDYY XXX = Department Code (FIN, PWM, FIR, POL, etc...) MM = Month (01, 02, 11, etc...) DD = Day (01, 21,29, 30, etc...) YY = Year (14, 15, etc...) Example: For a Fire PO created on June 1, 2014, the PO number would be: FIR060114 GENERAL LEDGER ACCOUNT PROJECT ACCOUNTING QUANTITY DESCRIPTION FUND DEPT BASUB ELEMENT OBJ SUB-OBJ PROJECT PHASE TASK SUB -TASK AMOUNT 83 King Luminaires $1,140 NOTES JL: 82410301-1000000 GL: PW103630-535001 APPROVALS OTHER QUOTES VENDOR QUOTE DATE VENDOR QUOTE DATE Subtotal Sales Tax $94,620.00 9556.62 TOTAL I $104,176.621 PURCHASER/ DEPARTMENTAL EXECUTIVE INITIATED BY APPROVAL APPROVAL (Required if more than $20,000.00) 126 City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes March 25, 2024, 5:30 p.m. - Hybrid Meeting; Duwamish Conference Room & MS Teams Councilmembers Present: Armen Papyan, Chair; Dennis Martinez, Hannah Hedrick Staff Present: Hari Ponnekanti, Catrien de Boer, Seong Kim, Brandon Miles, Adib Altallal, Griffin Lerner, Bryan Still, Cyndy Knighton, Kim Walden, David DeGroot, Joshua Hopkins, Colleen Minion Chair Papyan called the meeting to order. I. BUSINESS AGENDA The original Item H was considered as the first item of business. A. Grant Acceptance: Electric Vehicle Charging Stations Staff is seeking approval to accept $46,000 from the Department of Commerce Electric Vehicle Charging Program to install Level 2 charging stations at the Justice Center and the Fleet/Facilities campus. Item(s) for follow-up: Return to committee with logistical plan. Committee Recommendation Unanimous approval. Forward to April 1, 2024 Regular Consent Agenda. B. Grant Application: South King County Transportation Demand Management Staff is seeking approval to apply for federal funding via Puget Sound Regional Council for regional TDM programming and services. Committee Recommendation Unanimous approval. C. Grant Application: Transportation Demand Management Program Staff is seeking approval to apply for a WSDOT Regional Mobility grant in a 4-year amount of $832,000 to continue providing TDM services in Tukwila and South King County. Committee Recommendation Unanimous approval. D. Purchase Authorization: 83 LED King Lumineers for Tukwila International Boulevard Staff is seeking approval to purchase 83 LED conversion kits in the amount of $104,176.62 *from ARPA funds to enhance street lighting on TIB. Committee Recommendation Unanimous approval. Forward to April 1, 2024 Regular Consent Agenda. 127 128 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 04/01/24 JR ITEM INFORMATION ITEM No. 5.G. STAFF SPONSOR: CATRIEN DE BOER ORIGINAL AGENDA DATE: 04/01/24 AGENDA ITEM TITLE Electric Vehicle Charging Stations: Fleets/Facilities and Justice Center Department of Commerce WA State Electric Vehicle Charging Program (WAEVCP) CATEGORY ❑ Discussion Mtg Date II Motion Mtg Date 04/01/24 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑Council ❑Mayor HR DCD ❑Finance Fire TS P&R ❑Police 11PJV ❑Court SPONSOR'S In December 2023, staff applied for a Commerce grant to fund the installation of EV SUMMARY chargers at our City facilities. On February 28th, 2024, staff were notified that two sites, Fleet/Facilities campus and the Justice Center were selected for funding. These grant awards will cover the procurement and installation of the two Level 2 chargers at each site. Council is being asked to accept a WAEVCP grant administered by the Department of Commerce in the amount of $46,000. REVIEWED BY 0 ❑ Trans&infrastructure I I CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 03/25/24 COMMITTEE CHAIR: ARMEN PAPYAN RECOMMENDATIONS: SPONsoR/ADMIN. Public Works Department COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda Meeting COST IMPACT / FUND SOURCE EXPENDTTURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $46,000 $0.00 $0.00 Fund Source: GRANT Comments: No City Match MTG. DATE RECORD OF COUNCIL ACTION 04/01/24 MTG. DATE ATTACHMENTS 04/01/24 Informational Memorandum dated 03/22/24 Award letter and EV Charging Basics Fact Sheet Minutes from Transportation and Infrastructure Committee meeting of 03/25/24 129 130 City of Tukwila Public Works Department - Hari Ponnekanti, Director/City Engineer Thomas McLeod, Mayor INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/ City Engineer BY: Catrien de Boer, Grant Analyst CC: Mayor Thomas McLeod DATE: March 22, 2024 SUBJECT: Electric Vehicle Charging Stations: Fleets/Facilities and Justice Center Department of Commerce WA State Electric Vehicle Charging Program (WAEVCP) ISSUE Accept a grant award from the Department of Commerce (Commerce) Electric Vehicle (EV) Charging Program for $23,000 for the Fleet/Facilities Campus and $23,000 for the Justice Center. This award will fund the installation of two, Level 2 charging stations at each site. BACKGROUND In Fall 2024, the Department of Commerce released a grant program offering more than $64 million to public agencies, multifamily housing developments, and tribal organizations to install EV chargers. With a movement towards electric vehicles, staff began to meet with Commerce representatives to discuss this opportunity. DISCUSSION In December 2023, staff applied for a Commerce grant to fund the installation of EV chargers at our City facilities. On February 28th, 2024, staff were notified that the Fleet/Facilities campus and the Justice Center (two of the sites included in the application) were selected for funding. These grant awards will cover the procurement and installation of the two Level 2 chargers at each site. When the Justice Center was built, the project team made provisions for future EV charging at the site which this project will compliment. Each City facility was scored on its own merits, with the Fleet/Facilities building and the Justice Center rising to the top of the list and being selected for funding. These two sites are considered "Workplaces", meaning the EV chargers will be behind a secure gate and will be available for employee and City vehicle use. The City does not currently have electric vehicles, but will consider adding them to the fleet once the charging infrastructure is in place. The Fleet/Facilities campus and the Justice Center are only eligible for Level 2 chargers, which is standard for most workplace charging. Staff will continue to work through the site -specific details of the site and will provide further update when we are ready to award a contract. FINANCIAL IMPACT The City has been awarded $23,000 for the Fleets/Facilities building and $23,000 for the Justice Center. There is no local City match. Project Location Grant Award Amount Fleets/Facilities Building $23,000 Justice Center $23,000 Total $46,000 RECOMMENDATION Council is being asked to accept a WAEVCP grant administered by the Department of Commerce in the amount of $46,000 and consider this item on the Consent Agenda at the April 1st, 2024 Regular Council Meeting. Attachment: Award letter and EV Charging Basics Fact Sheet 131 132 DocuSign Envelope ID: FA9OCCBF-63D9-4B2A-B7FD-05518AE3A511 STATE OF WASHINGTON DEPARTMENT OF COMMERCE 1011 Plum Street SE • PO Box 42525 • Olympia, Washington 98504-2525 • (360) 725-4000 www.commerce.wa.gov March 1, 2024 CITY OF TUKWILA 6200 Southcenter Blvd Tukwila, WA 98188 Re: Contingent award of the Washington State Electric Vehicle Charging Program (WAEVCP) Grant Dear Thomas McLeod, Congratulations! This letter confirms that CITY OF TUKWILA has been selected for a conditional award from the Washington State Electric Vehicle Charging Program. Please refer to the attached list of sites approved for a conditional award. If a site is not listed, it was not funded in this round. All awards are subject to Commerce's spending authority as authorized by the legislature. If additional funding is authorized in the ongoing 2024 legislative session, Commerce may make additional awards. Please check the attached list of sites to ensure you want to accept the award for all sites. If you would like to accept a partial award (for example, for only a portion of the awarded sites), please notify your contract manager (listed below) at your earliest convenience. In light of the contingent nature of this grant, we require a counter -signature below by an authorized CITY OF TUKWILA official. CITY OF TUKWILA, including its directors, employees and agents, agree to make no public statements regarding this award until the Grant Agreement is executed, unless Commerce provides prior consent. If the awardee wishes to accept funding for only some of the listed sites, please contact your contract manager (listed below) to discuss. Next Steps: • Please sign the award letter by March 15, 2024. If you will be unable to return the letter by this date, please get in touch with your contract manager (listed below) as soon as possible. • Stay tuned for a New Awardee Webinar. We will send a registration link after the award letter has been signed. Attendance is required by at least one representative. • After your award letter is signed, you will be required to complete an intake form to kick off the contracting process. This form will verify details of your application, such as site control, site location, ports, eligible project costs, and more as outlined in the program implementation manual. Any inconsistencies found during verification that affect fund eligibility may result in a change to the award amount. Contracts will be processed in the order that completed pre -contract information is received. Please remember all funding is on a reimbursement basis and no costs chargeable to the award may be incurred before executing a contract. 133 DocuSign Envelope ID: FA9OCCBF-63D9-4B2A-B7FD-05518AE3A511 STATE OF WASHINGTON DEPARTMENT OF COMMERCE 1011 Plum Street SE • PO Box 42525 • Olympia, Washington 98504-2525 • (360) 725-4000 www.commerce.wa.gov Tatum Holestine will be your contract manager. Please do not hesitate to contact them at EVCharginq(a�commerce.wa.gov for assistance. We look forward to partnering with you on your project! Commerce looks forward to working with you and your team on this important project. Sincerely. �DocuSigned by: GreAa, 7BBCBF83E1 F34AE... Jenrnier �rwe Managing Director Accepted on behalf of CITY OF TUKWILA: Signature: Title: Date: 134 irk Washington State WASHINGTON STATE g. IC VEHICLE 44 Commerce CHARGING PROGRAM EV Charging Basics Learn more about different charging options for electric vehicles (EVs), plus where you can find rebates to help cover purchase and installation costs. EV Charger Types EV chargers are classified into three categories: Level 1, Level 2 and direct current (DC) fast chargers. EV chargers are classified into three categories: Level 1, Level 2 and direct current (DC) fast chargers. Important differences include: • Input voltage. This is how much power a charger requires to operate and is expressed in volts. • Power output. This is how much power a charger can generate and is expressed in kilowatts (kW). • Charging speed. This is the number of miles added to the EV's battery per hour of charging and depends on the charger's power output. Equipment and installation cost. While basic EV chargers are inexpensive and can be plugged into a standard outlet, others have higher upfront equipment prices and must be installed professionally by an electric vehicle service provider (EVSP). • EV power intake. Depending on your EV, the power output pulled from a charger (in kW) may be limited by how much the EV's battery can withstand. Check your vehicle's specifications to know which charging level your vehicle can use. Numerous manufacturers produce EV chargers, with a variety of products, price points, applications and functionality. Because of these differences, it is important to choose an EV charger that fits your intended use and budget. Direct Current Fast Charging Lightning fast charging for businesses and short-term parking How fast is DC fast charging? Depending on the EV, DC fast chargers can currently produce a 10-80% charge for a 300-mile range battery in approximately 20 minutes (-540 miles of electric drive per hour of charging). ligrilli... DC Fast Testa DC Fast CHAdeMO What is the input voltage for a DC fast charger? Currently available DC fast chargers require inputs of at least 480 volts and 100 amps, but newer chargers are capable of up to 1000 volt and 500 amps (up to 360 kW). 135 How much do DC fast chargers cost? A CALeVIP Cost Data analysis found that the unit cost per charger for rebate recipients ranged from a minimum of $18,000 to a maximum of $72,500. The mean and median unit cost per charger was $29,135 and $23,000, respectively. In addition to higher equipment costs, DC fast charger installations require a commercial electrician from the initial planning phase due to the electrical load and wiring requirements. Is a DC fast charger the right EV charger for me? DC fast chargers are the highest -powered EV chargers on the market. They often are used as range extenders along major travel corridors for long-distance trips and in urban environments to support drivers without home charging or very high mileage drivers. At current charging speeds, they are ideal for places where a person would spend 30 minutes to an hour, such as restaurants, recreational areas and shopping centers. It is important to note that not every EV model is capable of DC fast charging, and therefore, they cannot be used by every EV driver. Further, DC fast chargers have multiple standards for connectors, whereas there is only one common standard for Level 1 and 2 charging (SAE J1772). DC fast chargers have three types of connectors: CHAdeMO, CCS and Tesla, though CCS is increasingly becoming the industry standard. Level 2 Chargers An intermediate solution for residential and some commercial settings How fast is Level 2 charging? A Level 2 charger can currently produce a full charge for a 300-mile range battery in about 6-8 hours and is perfect for destination and overnight charging. What is the input voltage of a Level 2 charger? Level 2 chargers typically require 220V or 240V service. What is the power output of a Level 2 charger? Level 2 chargers are available with a variety of power outputs from 3 kW to 19 kW, which can sometimes be adjusted. How much do Level 2 chargers cost? CALeVIP Cost Data show that rebate recipients reported average L2 equipment costs ranging from $685 to $6,626 per connector. The mean and median were $2,976 and $2,884 per connector, respectively. Is a Level 2 charger the right EV charger for me? Level 2 chargers are typical solutions for residential and commercial/workplace settings. Most offer higher power output than Level 1 chargers and have additional functionality. Non -networked vs. networked chargers In general, Level 2 chargers are distinguished between non -networked chargers and networked chargers. Networked chargers have advanced capabilities, such as charge scheduling, load management and demand response. They are more common in commercial/workplace settings where payments are required or at multiunit dwellings (MUDs) where the property's electricity bill is shared by multiple residents. They may be designed for indoor or outdoor use (e.g., NEMA 3R, NEMA 6P, NEMA 4x rated). Some models of networked chargers also can limit charging to certain hours, which allows the operator to maximize a time - of -use (TOU) electricity rate structure and only allow charging when electricity is the cheapest (usually sometime between 9 p.m. and 6 a.m.). This type of control also increases the likelihood of participating in utility demand response programs. 136 Some of the enhanced features of a networked Level 2 charger include remote access/control via Wi-Fi or cellular connection, access control/ability to accept multiple forms of payment, load balancing across multiple chargers and more. Additionally, California will soon begin allowing the use of submeters already embedded within networked chargers to bill electricity use. For more information on submetering, visit the California Public Utilities Commission (CPUC) website. Non -networked Level 2 chargers are used both in single-family residences and MUDs. They may be designed for indoor or outdoor use (e.g., NEMA 3R, NEMA 6P, NEMA 4x rated). Non -networked Level 2 chargers are useful for installations at MUDs or commercial sites that are powered by the residents' or tenants' subpanels. In this case, any electricity used by the chargers will be charged to the individual's electricity bill, thus eliminating the need to separately meter the chargers. Further, when electrical capacity is available, non -networked Level 2 chargers are useful for site hosts that need higher power than Level 1 charging but do not have a large budget. Level 1 Chargers A cost-efficient choice for some apartments, condos and workplaces How fast is Level 1 charging? A Level 1 charger is estimated to deliver 3.5 to 6.5 miles of range per hour of charging. This type of charging takes the longest and is used primarily as an additional, emergency or backup charging solution and for people who can use the charger overnight. Level 1 chargers are not eligible for CALeVIP rebates. What is the input voltage of a Level 1 charger? Level 1 charging uses a standard 110V or 120V outlet, enabling EV drivers to use them almost anywhere. What is the power output of a Level 1 charger? Level 1 charging power output varies is typically between 1-2 kW of continuous power — approximately the same amount of power as your microwave! How much do Level 1 chargers cost? Most EVs come with a manufacturer -branded Level 1 cord set. There are a few third -party manufacturers of Level 1 chargers, most of which are designed for residential use and cost an average of $596 to $813 per charger, according to the International Council on Clean Transportation. Is a Level 1 charger the right EV charger for me? Level 1 charging can be a viable solution in multiunit dwellings (MUDs), like apartment complexes or condominiums, and some workplaces. In MUD settings, most Level 1 charging is conducted from existing 110V or 120V outlets in the parking lot or personal garages/carports of residents. When new charging installations are planned, a higher output 220V or 240V circuit is often more cost-effective as it offers greater charging capacity for an equivalent installed price. CSITII (CI-092023 138 City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes March 25, 2024, 5:30 p.m. - Hybrid Meeting; Duwamish Conference Room & MS Teams Councilmembers Present: Armen Papyan, Chair; Dennis Martinez, Hannah Hedrick Staff Present: Hari Ponnekanti, Catrien de Boer, Seong Kim, Brandon Miles, Adib Altallal, Griffin Lerner, Bryan Still, Cyndy Knighton, Kim Walden, David DeGroot, Joshua Hopkins, Colleen Minion Chair Papyan called the meeting to order. I. BUSINESS AGENDA The original Item H was considered as the first item of business. A. Grant Acceptance: Electric Vehicle Charging Stations Staff is seeking approval to accept $46,000 from the Department of Commerce Electric Vehicle Charging Program to install Level 2 charging stations at the Justice Center and the *Fleet/Facilities campus. Item(s) for follow-up: Return to committee with logistical plan. Committee Recommendation Unanimous approval. Forward to April 1, 2024 Regular Consent Agenda. B. Grant Application: South King County Transportation Demand Management Staff is seeking approval to apply for federal funding via Puget Sound Regional Council for regional TDM programming and services. Committee Recommendation Unanimous approval. C. Grant Application: Transportation Demand Management Program Staff is seeking approval to apply for a WSDOT Regional Mobility grant in a 4-year amount of $832,000 to continue providing TDM services in Tukwila and South King County. Committee Recommendation Unanimous approval. D. Purchase Authorization: 83 LED King Lumineers for Tukwila International Boulevard Staff is seeking approval to purchase 83 LED conversion kits in the amount of $104,176.62 from ARPA funds to enhance street lighting on TIB. Committee Recommendation Unanimous approval. Forward to April 1, 2024 Regular Consent Agenda. 139 140 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 04/01/24 JR ITEM INFORMATION ITEM No. 5.H. STAFF SPONSOR: JOSH HOPKINS ORIGINAL AGENDA DATE: 04/01/24 AGENDA ITEM TITLE Surface Water Fund — Stormwater Outfalls Water Quality Retrofit Project Bid Award CATEGORY ❑ Discussion Mtg Date ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date 11 Bid Award Mtg Date 04/01/24 ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑Council ❑Mayor HR DCD ❑Finance Fire TS P&R ❑Police 11PJV ❑Court SPONSOR'S The goal of the project is to improve the water quality of stormwater discharges to the SUMMARY Duwamish River from city roads. The project was advertised on March 12, 2024 and four bids were received and opened on March 14, 2024. The bids were checked and tabulated with Road Construction Northwest, Inc. as the lowest bidder. Council is being asked to award the Stormwater Outfalls Water Quality Retrofit Project contract to Road Construction Northwest, Inc. in the amount of $928,288.50. REVIEWED BY 0 ❑ Trans&infrastructure I I CommunitySvs/Safety Finance Comm. ❑ Planning/Economic Dev. LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 03/25/24 COMMITTEE CHAIR: ARMEN PAPYAN RECOMMENDATIONS: SPONSOR/ADMIN. Public Works Department COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda Meeting COST IMPACT / FUND SOURCE EXPENDTTURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $928,288.50 $1,103,930.00 $0.00 Fund Source: Comments: 2023-2028 CIP, Page 77 MTG. DATE RECORD OF COUNCIL ACTION 04/01/24 MTG. DATE ATTACHMENTS 04/01/24 Informational Memorandum dated 03/22/24 CIP p 77 Bid Tabulation Certification Recommendation to Award Letter Minutes from Transportation and Infrastructure Committee meeting of 03/25/24 141 142 City of Tukwila Public Works Department - Hari Pannekanti, DirectorJClty Engineer Thomas McLeod, Mayor INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Hari Ponnekanti, Public Works Director BY: Joshua Hopkins, Surface Water Project Manager CC: Mayor Thomas McLeod DATE: March 22, 2024 SUBJECT: Surface Water Fund — Stormwater Outfalls Water Quality Retrofit Project Project No. 91241202 Bid Award ISSUE Award a contract to Road Construction Northwest, Inc. to construct the Stormwater Outfalls Water Quality Retrofit Project. BACKGROUND The goal of the project is to improve the water quality of stormwater discharges to the Duwamish River from city roads. This project will retrofit two city street discharge points with below -ground vaults that utilize biofiltration media to treat stormwater prior discharge. One site is located on Tukwila Intl. Blvd. and the other on Interurban Ave S. A grant from the WA State Dept. of Ecology will reimburse the city for construction and construction management costs. DISCUSSION The Stormwater Outfalls Water Quality Retrofit Project was advertised for bids on March 12, 2024. Four bids were received and opened on March 14, 2024. The bids were checked, tabulated, and no errors were found. The engineer's estimate was $849,830.00; Road Construction Northwest, Inc. is the apparent low bidder with an overall bid of $928,288.50; the next lowest bid is 9.2% higher. BUDGET AND BID SUMMARY (All amounts include sales tax) Bid Results Estimate 2024 Budget Bid Amount (Schedule A & B) $ 928,288.50 $ 849,830.00 Contingency (10%) $92,828.80 Dept. of Ecology WQ Grant $1,103,930.00 Total $ 1,021,177.30 $ 849,830.00 $ 1,103,930.00 RECOMMENDATION Council is being asked to award the Stormwater Outfalls Water Quality Retrofit Project contract to Road Construction Northwest, Inc.in the amount of $928,288.50 (plus contingency) and consider this item on the Consent Agenda at the April 1, 2024, Regular Meeting. ATTACHMENTS: • CIP, 2023-2028, page 77 • Bid Tabulation Certification • Recommendation to Award Letter 143 144 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Storm Water Quality Retrofit Program Project No. 91241202 DESCRIPTION: Provide, design, and install water quality testing and improvements at selected drainage locations. JUSTIFICATION: Most surface water is discharged directly to receiving water bodies untreated. STATUS: Water quality retrofit has been added to CIP projects since 2015 (Interurban and 53rd Ave S). MAINT. IMPACT: Expected to increase maintenance. COMMENT: Combine with other CIP projects for design and construction, where feasible. For 2021, funding for added improvements to the West Valley Highway project. A proposed State DOE grant is listed in 2022. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Design 41 100 20 100 100 100 100 20 581 Land (R/W) 5 5 Const. Mgmt. 300 400 15 715 Construction 1,300 1,800 80 3,180 TOTAL EXPENSES 41 105 1,620 100 100 2,200 100 100 115 4,481 FUND SOURCES Awarded Grant 22 1,365 1,387 Proposed Grant 100 1,530 100 1,730 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 19 105 255 100 0 670 100 0 115 1,364 TOTAL SOURCES 41 105 1,620 100 100 2,200 100 100 115 4,481 2023 - 2028 Capital Improvement Program 803-14 77 145 146 CITY OF TUKWILA - [ Storm Water Outfalls Quality Retrofit Project 3/18/2024 BID TAB [Project No. 91241202] I Total APPARENT LOW BIDDER ENGINEER'S ESTIMATE ROAD CONSTRUCTION NORTHWEST INC. LASER UNDERGROUND & EARTHWORKS INC. TITAN EARTHWORK LLC NORTHWEST CASCADE INC. No. Section Item Quantity Unit Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost ROADWAY 1 1-04 Unexpected Site Changes 1 EST $20,000 $ 20,000.00 $20,000 $ 20,000.00 $ 20,000.00 $ 20,000.00 $ 20,000.00 $ 20,000.00 $ 20,000.00 $ 20,000.00 2 1-05 Roadway Surveying 1 LS $25,000 $ 25,000.00 $ 6,050.00 $ 6,050.00 $ 6,500.00 $ 6,500.00 $ 4,950.00 $ 4,950.00 $ 5,200.00 $ 5,200.00 3 1-05 Record Drawings (Minimum Bid $1,500) 1 LS $2,000 $ 2,000.00 $ 1,500.00 $ 1,500.00 $ 2,500.00 $ 2,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 4 1-07 SPCC Plan 1 LS $10,000 $ 10,000.00 $ 600.00 $ 600.00 $ 2,500.00 $ 2,500.00 $ 2,500.00 $ 2,500.00 $ 500.00 $ 500.00 5 1-09 Mobilization 1 LS $75,000 $ 75,000.00 $ 47,500.00 $ 47,500.00 $ 90,000.00 $ 90,000.00 $ 100,000.00 $ 100,000.00 $ 109,000.00 $ 109,000.00 6 1-10 Project Temporary Traffic Control 1 LS $72,000 $ 72,000.00 $ 64,000.00 $ 64,000.00 $ 55,000.00 $ 55,000.00 $ 95,991.00 $ 95,991.00 $ 115,000.00 $ 115,000.00 7 1-10 Portable Changeable Message Sign 820 HR $5 $ 4,100.00 $ 10.00 $ 8,200.00 $ 10.00 $ 8,200.00 $ 11.00 $ 9,020.00 $ 4.00 $ 3,280.00 8 1-10 Contractor Provided Uniformed Police Officer 150 HR $160 $ 24,000.00 $ 152.00 $ 22,800.00 $ 140.00 $ 21,000.00 $ 150.00 $ 22,500.00 $ 145.00 $ 21,750.00 9 2-01 Clearing and Grubbing 1 LS $8,500 $ 8,500.00 $ 4,750.00 $ 4,750.00 $ 25,000.00 $ 25,000.00 $ 7,084.00 $ 7,084.00 $ 4,800.00 $ 4,800.00 10 2-02 Removal of Structure and Obstruction 1 LS $24,000 $ 24,000.00 $ 12,000.00 $ 12,000.00 $ 25,000.00 $ 25,000.00 $ 20,000.00 $ 20,000.00 $ 17,000.00 $ 17,000.00 11 2-02 Pavement Removal Incl. Haul 350 SY $35 $ 12,250.00 $ 18.00 $ 6,300.00 $ 35.00 $ 12,250.00 $ 90.00 $ 31,500.00 $ 30.00 $ 10,500.00 12 2-03 Unsuitable Foundation Excavation Incl. Haul 25 CY $100 $ 2,500.00 $ 49.00 $ 1,225.00 $ 90.00 $ 2,250.00 $ 100.00 $ 2,500.00 $ 150.00 $ 3,750.00 13 2-09 Shoring or Extra Excavation Class B 3,230 SF $5 $ 16,150.00 $ 0.25 $ 807.50 $ 2.50 $ 8,075.00 $ 1.00 $ 3,230.00 $ 0.50 $ 1,615.00 14 4-04 Crushed Surfacing Top Course 80 TN $55 $ 4,400.00 $ 61.00 $ 4,880.00 $ 65.00 $ 5,200.00 $ 80.00 $ 6,400.00 $ 87.00 $ 6,960.00 15 4-04 Crushed Surfacing Base Course 30 TN $55 $ 1,650.00 $ 61.00 $ 1,830.00 $ 65.00 $ 1,950.00 $ 80.00 $ 2,400.00 $ 87.00 $ 2,610.00 16 5-04 HMA Cl. 1/2" PG 58H-22 290 TN $140 $ 40,600.00 $ 249.00 $ 72,210.00 $ 300.00 $ 87,000.00 $ 330.00 $ 95,700.00 $ 273.00 $ 79,170.00 17 5-04 Planing Bituminous Pavement 100 SY $25 $ 2,500.00 $ 115.00 $ 11,500.00 $ 35.00 $ 3,500.00 $ 100.00 $ 10,000.00 $ 63.00 $ 6,300.00 18 7-12 Adjust Water Valve to Grade 1 EA $1,000 $ 1,000.00 $ 665.00 $ 665.00 $ 5,000.00 $ 5,000.00 $ 375.00 $ 375.00 $ 625.00 $ 625.00 19 8-01 Erosion Control and Water Pollution Prevention 1 LS $16,000 $ 16,000.00 $ 3,100.00 $ 3,100.00 $ 11,000.00 $ 11,000.00 $ 24,000.00 $ 24,000.00 $ 11,000.00 $ 11,000.00 20 8-04 Extruded Curb 120 LF $40 $ 4,800.00 $ 32.00 $ 3,840.00 $ 50.00 $ 6,000.00 $ 50.00 $ 6,000.00 $ 51.00 $ 6,120.00 21 8-04 Cement Conc. Traffic Curb and Gutter 70 LF $75 $ 5,250.00 $ 123.00 $ 8,610.00 $ 135.00 $ 9,450.00 $ 110.00 $ 7,700.00 $ 114.00 $ 7,980.00 22 8-14 Cement Conc. Sidewalk 30 SY $180 $ 5,400.00 $ 123.00 $ 3,690.00 $ 150.00 $ 4,500.00 $ 110.00 $ 3,300.00 $ 114.00 $ 3,420.00 TRAFFIC CONTROL DEVICES 23 8-09 Restore Raised Pavement Markers 1 LS $2,500 $ 2,500.00 $ 3,150.00 $ 3,150.00 $ 4,000.00 $ 4,000.00 $ 3,500.00 $ 3,500.00 $ 1,700.00 $ 1,700.00 24 8-22 Plastic Line 130 LF $10 $ 1,300.00 $ 4.00 $ 520.00 $ 10.00 $ 1,300.00 $ 25.00 $ 3,250.00 $ 5.75 $ 747.50 25 8-22 Plastic Wide Line 90 LF $15 $ 1,350.00 $ 6.00 $ 540.00 $ 10.00 $ 900.00 $ 25.00 $ 2,250.00 $ 6.75 $ 607.50 26 8-22 Plastic Crosswalk Line 180 SF $15 $ 2,700.00 $ 21.50 $ 3,870.00 $ 10.00 $ 1,800.00 $ 25.00 $ 4,500.00 $ 9.00 $ 1,620.00 27 8-22 Plastic Stop Line 40 LF $25 $ 1,000.00 $ 28.00 $ 1,120.00 $ 20.00 $ 800.00 $ 60.00 $ 2,400.00 $ 16.00 $ 640.00 ROADSIDE DEVELOPMENT 28 8-02 Fine Compost 60 CY $105 $ 6,300.00 $ 64.50 $ 3,870.00 $ 100.00 $ 6,000.00 $ 85.00 $ 5,100.00 $ 102.00 $ 6,120.00 29 8-02 Seeding, Fertilizing and Mulching 200 SY $50 $ 10,000.00 $ 8.50 $ 1,700.00 $ 50.00 $ 10,000.00 $ 20.00 $ 4,000.00 $ 6.00 $ 1,200.00 30 8-02 Property Restoration 1 EST $5,000 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 31 8-11 Removing and Resetting Guardrail 80 LF $80 $ 6,400.00 $ 120.00 $ 9,600.00 $ 110.00 $ 8,800.00 $ 100.00 $ 8,000.00 $ 141.00 $ 11,280.00 32 8-15 Quarry Spalls 5 TON $200 $ 1,000.00 $ 125.00 $ 625.00 $ 65.00 $ 325.00 $ 110.00 $ 550.00 $ 217.00 $ 1,085.00 33 8-15 Remove and Restore Rockery 1 LS $8,000 $ 8,000.00 $ 3,115.00 $ 3,115.00 $ 15,000.00 $ 15,000.00 $ 4,000.00 $ 4,000.00 $ 6,400.00 $ 6,400.00 STORM DRAINAGE 34 4-04 Crushed Surfacing Top Course for Trench Backfill 390 CY $ 75.00 $ 29,250.00 $ 121.00 $ 47,190.00 $ 90.00 $ 35,100.00 $ 100.00 $ 39,000.00 $ 123.00 $ 47,970.00 35 7-04 Storm Sewer Pipe 8 In. Diam. 24 LF $ 135.00 $ 3,240.00 $ 101.00 $ 2,424.00 $ 90.00 $ 2,160.00 $ 300.00 $ 7,200.00 $ 156.00 $ 3,744.00 36 7-04 Storm Sewer Pipe 12 In. Diam. 270 LF $ 165.00 $ 44,550.00 $ 103.00 $ 27,810.00 $ 100.00 $ 27,000.00 $ 350.00 $ 94,500.00 $ 143.00 $ 38,610.00 37 7-04 Storm Sewer Pipe 24 In. Diam. 87 LF $ 220.00 $ 19,140.00 $ 211.00 $ 18,357.00 $ 170.00 $ 14,790.00 $ 400.00 $ 34,800.00 $ 191.00 $ 16,617.00 38 7-05 Concrete Inlet 2 EA $ 2,500.00 $ 5,000.00 $ 1,945.00 $ 3,890.00 $ 3,500.00 $ 7,000.00 $ 2,250.00 $ 4,500.00 $ 1,575.00 $ 3,150.00 39 7-05 Catch Basin Type 2 48 In. Diam. 3 EA $ 2,500.00 $ 7,500.00 $ 2,300.00 $ 6,900.00 $ 6,000.00 $ 18,000.00 $ 4,000.00 $ 12,000.00 $ 2,575.00 $ 7,725.00 40 7-05 Catch Basin, Type 1L 5 EA $ 4,500.00 $ 22,500.00 $ 6,300.00 $ 31,500.00 $ 10,000.00 $ 50,000.00 $ 10,000.00 $ 50,000.00 $ 5,300.00 $ 26,500.00 41 7-05 Catch Basin Type 2 54 In. Diam. w/ Flow Splitter w/ Overflow Riser 1 EA $ 12,000.00 $ 12,000.00 $ 8,650.00 $ 8,650.00 $ 14,000.00 $ 14,000.00 $ 20,000.00 $ 20,000.00 $ 13,100.00 $ 13,100.00 42 7-05 Catch Basin Type 2 60 In. Diam. w/ Flow Splitter w/ Weir Wall 1 EA $ 14,000.00 $ 14,000.00 $ 16,000.00 $ 16,000.00 $ 18,500.00 $ 18,500.00 $ 25,000.00 $ 25,000.00 $ 10,300.00 $ 10,300.00 43 7-05 Catch Basin Type 2 60 In. Diam. 1 EA $ 12,000.00 $ 12,000.00 $ 20,000.00 $ 20,000.00 $ 13,000.00 $ 13,000.00 $ 20,000.00 $ 20,000.00 $ 6,800.00 $ 6,800.00 44 7-06 8' x 12' Modular Wetland Unit 1 EA $ 105,000.00 $ 105,000.00 $ 150,500.00 $ 150,500.00 $ 130,000.00 $ 130,000.00 $ 95,000.00 $ 95,000.00 $ 191,500.00 $ 191,500.00 45 7-09 4' x 21' Modular Wetland Unit 1 EA $ 100,000.00 $ 100,000.00 $ 177,500.00 $ 177,500.00 $ 140,000.00 $ 140,000.00 $ 105,000.00 $ 105,000.00 $ 181,750.00 $ 181,750.00 46 8-32 Pothole Utility 2 EA $ 1,000.00 $ 2,000.00 $ 1,700.00 $ 3,400.00 $ 670.00 $ 1,340.00 $ 1,650.00 $ 3,300.00 $ 850.00 $ 1,700.00 47 8-32 Resolution of Utility Conflicts 1 EST $ 15,000.00 $ 15,000.00 $ 15,000.00 $ 15,000.00 $ 15,000.00 $ 15,000.00 $ 15,000.00 $ 15,000.00 $ 15,000.00 $ 15,000.00 TRAFFIC SIGNALS 48 8-20 Illumination Modifications (Tukwila International Blvd), Complete 1 LS $ 12,000.00 $ 12,000.00 $ 22,000.00 $ 22,000.00 $ 28,000.00 $ 28,000.00 $ 10,000.00 $ 10,000.00 $ 15,300.00 $ 15,300.00 49 8-20 Traffic Signal Modifications (Interurban and 58th Ave S), Complete 1 LS $ 24,000.00 $ 24,000.00 $ 38,000.00 $ 38,000.00 $ 40,000.00 $ 40,000.00 $ 22,500.00 $ 22,500.00 $ 33,800.00 $ 33,800.00 GRAND TOTAL $ 849,830.00 $ 928,288.50 $ 1,019,690.00 $ 1,077,000.00 $ 1,088,046.00 The City of Tukwila intends to award the bid to the apparent low bidder, Road Construction Northwest Inc. Certified by Date: March, 18, 2024 shua Hopkins, Surface Water Project Manager 148 iPG PSOMAS 3131 Elliot Avenue, Suite 400 Seattle, WA 98121 206.286.1640 vvvm.kpgcom March 18, 2024 Joshua Hopkins, Project Manager City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 RE: Stormwater Outfalls Water Quality Retrofit Project [Project No. 91241202] Dear Mr. Hopkins, As requested, KPG PSOMAS has completed the verification for the Stormwater Outfalls Water Quality Retrofit Project for Road Construction Northwest Inc. for their bid in the amount of $928,288.50. We have also checked the status of Road Construction Northwest Inc. on the Washington State Labor and Industries web page to confirm they are currently insured, bonded, and licensed. Additionally, no strikes or debarment records arose federally or statewide regarding Road Construction Northwest Inc. We received a list of references for Road Construction Northwest and called each of them. We were able to speak with Fabia Fu with King County— please see attached for the full response given. Other calls to the other references listed were answered by machine and messages were left. Should we receive any responses we will forward that information on to you. It is KPG PSOMAS' recommendation that the Stormwater Outfalls Water Quality Retrofit Project in the amount of $928,288.50 be awarded to Road Construction Northwest Inc. at the sole discretion of the City. We have enclosed the contractor verification package for your review. Sincerely, KPG PSOMAS Kelsey Anderson, P.E. Enclosures: Road Construction Northwest Inc. - Verification Package & Reference Checks 3131 Elliott Avenue North • Seattle, WA 98121 • Phone (206) 286-164o • Fax (206) 286-1639 2502 Jefferson Avenue • Tacoma, WA 98402 • Phone (253) 627-0720 • Fax (253) 627-4144 www.kpg.com 149 150 3/15/24, 5:35 AM RCNW Washington State Department at Labor & Industriesr(https://Ini.wa.goov/) Contractors RCNW Owner or tradesperson ..................................................................... Principals KANYER, JEFFREY MICHAEL, PRESIDENT KENNEY, PETER JOHN, VICE PRESIDENT CHASE, TODD, VICE PRESIDENT (End: 11/15/2005) Doing business as RCNW WA UBI No. 602 286 010 PO BOX 2228 RENTON, WA 98056 425-254-9999 KING County Business type Corporation Governing persons TY H RIBERA MATTHEW WAGESTER; ILicense Verify the contractor's active registration / license / certification (depending on trade) and any past violations. Construction Contractor Active Meets current requirements. License specialties GENERAL License no. RCNW*CN978L6 Effective — expiration 06/26/2003— 06/26/2025 Bond ................ EMPLOYERS MUTUAL CASUALTY CO Bond account no. S311677 $12,000.00 Received by L&I Effective date 06/26/2003 06/25/2003 Expiration date Until Canceled Insurance .............................. ZURICH AMERICAN INS CO $1,000,000.00 Policy no. CPO39999990 Received by L&I Effective date 05/13/2010 05/15/2010 Expiration date Until Canceled Charter Oak Fire Ins Co $1,000,000.00 Policy no. DTCO5T558138C0F23 Received by L&I Effective date https://secure.lni.wa.gov/verify/Detail.aspx?UBI=602286010&LIC=RCNW*CN978L6&SAW= 151 1/2 3/15/24, 5:35 AM 05/12/2023 05/15/2023 Expiration date 06/30/2024 RCNW Insurance history Savings ........................ No savings accounts during the previous 6 year period. Lawsuits against the bond or savings No lawsuits against the bond or savings accounts during the previous 6 year period. L&1 Tax debts ......................................... No L&I tax debts are recorded for this contractor license during the previous 6 year period, but some debts may be recorded by other agencies. License Violations No license violations during the previous 6 year period. Certifications & Endorsements OMWBE Certifications ................................................................... No active certifications exist for this business. Apprentice Training Agent ............................................................................... Registered training agent. Check their eligible programs and occupations. Workers' Comp Do you know if the business has employees? If so, verify the business is up-to-date on workers' comp premiums. This company has multiple workers' comp accounts. Active accounts L&I Account ID 895,521-03 Doing business as RNCW Estimated workers reported Quarter 4 of Year 2023 "31 to 50 Workers" L&I account contact T4 / TYRONE COLEMAN (360) 902-4807 - Email: COTI235@Ini.wa.gov Track this contractor A Account is current. Public Works Requirements Verify the contractor is eligible to perform work on public works projects. Required Training— Effective July 1, 2019 Exempt from this requirement. Completed the training on 6/15/2022 Contractor Strikes ...................................................... No strikes have been issued against this contractor. Contractors not allowed to bid ..................................................... No debarments have been issued against this contractor. Workplace Safety & Health Check for any past safety and health violations found on jobsites this business was responsible for. No inspections during the previous 6 year period. J https:4s2re.lni.wa.gov/verify/Detail.aspx?UBI=602286010&LIC=RCNW*CN978L6&SAW= 2/2 3/15/24, 5:37 AM ROAD CONSTRUCTION NORTHWEST INC srA]E OF WASHINGroN Department of Labor & Industries Certificate of Workers' Compensation Coverage WA UBI No. L&I Account ID Legal Business Name Doing Business As Workers' Comp Premium Status: Estimated Workers Reported (See Description Below) Account Representative Licensed Contractor? License No. License Expiration March 1 5, 2024 602 286 010 895,521-03 ROAD CONSTRUCTION NORTHWEST INC RNCW Account is current. Quarter 4 of Year 2023 "31 to 50 Workers" Employer Services Help Line, (360) 902-4817 Yes RCNW*CN978L6 06/26/2025 What does "Estimated Workers Reported" mean? Estimated workers reported represents the number of full time position requiring at least 480 hours of work per calendar quarter. A single 480 hour position may be filled by one person, or several part time workers. Industrial Insurance Information Employers report and pay premiums each quarter based on hours of employee work already performed, and are liable for premiums found later to be due. Industrial insurance accounts have no policy periods, cancellation dates, limitations of coverage or waiver of subrogation (See RCW 51.12.050 and 51 .16.190). https://secure.lni.wa.gov/verify/Details/IiabilityCertificate.aspx?UBI=602286010&LIC=RCN W*CN978L6&VIO=&SAW=false&ACCT=89552103 153 in 3/15/24, 5:38 AM Washington State Department of Revenue Washington State Department of Revenue < Business Lookup License Information: Entity name: ROAD CONSTRUCTION Business name: Entity type: UBI #: Business ID: Location ID: Location: ROAD CONSTRUCTION Profit Corporation 602-286-010 001 0001 Active Location address: Mailing address: NORTHWEST, INC. NORTHWEST, INC. 5851 NE 4TH ST RENTON WA 98059-4857 PO BOX 2228 RENTON WA 98056-0228 Excise tax and reseller permit status: Secretary of State status: Endorsements Endorsements held i License # Count Click here Click here Details Status co New search Back to results Filter Expiration First issua https:4354re.dorwa.gov/gteunauth/_/#3 1/4 3/15/24, 5:38 AM Washington State Department of Revenue Endorsements held i License # Count Details Status Expiration First issua Auburn General BUS-3114 Active Apr-30-2( Sep-14-2( Business - Non - Resident Bothell General 7810 Active Apr-30-2( Jun-09-2( Business - Non - Resident Federal Way Active Apr-30-2( Aug-11-2 General Business - Non -Resident Issaquah General Active Apr-30-2( Sep-28-2( Business - Non - Resident Kirkland General OBL2789_ Active Apr-30-2( May-04-2 Business - Non - Resident Lynnwood General Active Apr-30-2( Sep-08-2( Business - Non - Resident Minor Work Permit Active Apr-30-2( Jul-20-20, Mukilteo General Active Apr-30-2( Jan-07-2C Business - Non - Resident Redmond General Business - Non - Resident SeaTac General Business - Non - Resident https: //secure. d or.wa. gov/gte u nauth/_/#3 RED04-0C • Active Active Apr-30-2( Jan-24-2C Apr-30-2( Jun-27-2( 155 2/4 3/15/24, 5:38 AM Washington State Department of Revenue Endorsements held i License # Count Details Tukwila General Business - Non - Resident Woodinville General Business - Non -Resident Status Active Active Expiration First issua Apr-30-2( Jan-18-2C Apr-30-2( Nov-17-2 Governing People May include governing people not registered with Secretary of State Governing people DUNCAN, TRICIA RIBERA, TY H. WAGESTER, MATTHEW G. Registered Trade Names Registered trade names Status METAL WORKS NORTHWEST RCNW RCNW ROAD CONSTRUCTION NORTHWEST, INC. Active Active Active Active Title • First issued Jul-07-2005 Aug-02-2011 Apr-11-2003 May-01-2019 View Additional Locations https:456re.dor.wa.gov/gteunauth/_/#3 3/4 3/15/24, 5:38 AM Washington State Department of Revenue The Business Lookup information is updated nightly. Search date and time: 3/15/2024 5:38:10 AM Contact us How are we doing? Take our survey! Don't see what you expected? Check if your browser is supported 0 https://secure.dor.wa.gov/gteunauth/_/#3 157 4/4 158 Last updated by George Tucker on Jan 09, 2024 at 01: 30 PM ROAD CONSTRUCTION NORTHWEST INC L! sAm,,Gov® ROAD CONSTRUCTION NORTHWEST INC Unique Entity ID NJ7CXCN48CA9 Registration Status Active Registration Physical Address 5851 NE 4TH ST Renton, Washington 98059-4857 United States CAGE / NCAGE 5AWW2 Expiration Date Jan 8, 2025 Mailing Address P.O. Box 2228 Renton, Washington 98056-0188 United States Purpose of Registration All Awards Doing Business as (blank) Congressional District Washington 09 Division Name Road Construction Northwest, Inc. State / Country of Incorporation Washington / United States Division Number (blank) URL (blank) Registration Dates Activation Date Jan 11, 2024 Submission Date Jan 9, 2024 Initial Registration Date Jan 27, 2009 Entity Dates Entity Start Date Apr 1, 2003 Fiscal Year End Close Date Dec 03 Immediate Owner CAGE (blank) Legal Business Name (blank) Highest Level Owner CAGE (blank) Legal Business Name (blank) Executive Compensation Registrants in the System for Award Management (SAM) respond to the Executive Compensation questions in accordance with Section 6202 of P.L. 110-252, amending the Federal Funding Accountability and Transparency Act (P.L. 109-282). This information is not displayed in SAM. It is sent to USAspending.gov for display in association with an eligible award. Maintaining an active registration in SAM demonstrates the registrant responded to the questions. Proceedings Questions Registrants in the System for Award Management (SAM.gov) respond to proceedings questions in accordance with FAR 52.209-7, FAR 52.209-9, or 2. C.F.R. 200 Appendix XII. Their responses are displayed in the responsibility/qualification section of SAM.gov. Maintaining an active registration in SAM.gov demonstrates the registrant responded to the proceedings questions. Active Exclusions Records? No SAM Search Authorization I authorize my entity's non -sensitive information to be displayed in SAM public search results: Yes Business Types Entity Structure Entity Type Organization Factors Corporate Entity (Not Tax Exempt) Business or Organization (blank) Profit Structure For Profit Organization Mar 15, 2024 12: 44: 53 PM GMT 159 https://sam.gov/entity/NJ7CXCN48CA9/coreData?status=null Page 1 of 3 Last updated by George Tucker on Jan 09, 2024 at 01: 30 PM ROAD CONSTRUCTION NORTHWEST INC Socio-Economic Types Self Certified Small Disadvantaged Business Check the registrant's Reps & Certs, if present, under FAR 52.212-3 or FAR 52.219-1 to determine if the entity is an SBA -certified HUBZone small business concern. Additional small business information may be found in the SBA's Dynamic Small Business Search if the entity completed the SBA supplemental pages during registration. Accepts Credit Card Payments Debt Subject To Offset No No EFT Indicator CAGE Code 0000 5AWW2 EFT Indicator CAGE Code 1351 7DYD9 Electronic Business 0 Matthew Wagester, Vice President Jeff Kanyer P.O. Box 2228 Renton, Washington 98056 United States P.O. Box 188 Renton, Washington 98057 United States Government Business 0 Matthew Wagester, Vice President George Tucker P.O. Box 2228 Renton, Washington 98056 United States P.O. Box 2228 Renton, Washington 98056 United States Past Performance 0 JEFF KANYER JEFF KANYER PO Box 188 Renton, Washington 98057 United States PO Box 188 Renton, Washington 98057 United States NAICS Codes Primary NAICS Codes NAICS Title Yes 237310 Highway, Street, And Bridge Construction 221310 Water Supply And Irrigation Systems 221320 Sewage Treatment Facilities 236210 Industrial Building Construction 236220 Commercial And Institutional Building Construction 237110 Water And Sewer Line And Related Structures Construction 237990 Other Heavy And Civil Engineering Construction 238190 Other Foundation, Structure, And Building Exterior Contractors 238910 Site Preparation Contractors 238990 All Other Specialty Trade Contractors Product and Service Codes Mar 151, '012: 44: 53 PM GMT https://sam.gov/entity/NJ7CXCN48CA9/coreData?status=null Page 2 of 3 Last updated by George Tucker on Jan 09, 2024 at 01:30 PM ROAD CONSTRUCTION NORTHWEST INC PSC F021 S114 S119 PSC Name Natural Resources/Conservation- Site Preparation Utilities- Water Utilities- Other Yes, this entity appears in the disaster response registry. Yes, this entity require bonding to bid on contracts. Bonding Levels Dollars Construction Aggregate $15,000,000.00 Construction Per Contract $7,000,000.00 States Washington Counties WA: Snohomish, Pierce, King Metropolitan Statistical Areas (blank) Mar 15, 2024 12:44:53 PM GMT https: //sam.gov/entity/NJ7CXCN48CA9/coreData?status=null 161 Page 3 of 3 162 Road Construction Northwest References Reference #1: Cyndy Knighton — City of Tukwila West Valley Highway Called and no answer—voicemail left. Reference #2: Fabia Fu — King County Woodinville Duvall Road Project Fabia said "Road Construction Northwest was very good to work with. They were good to communicate with, and they also would find the quickest solutions to any problems that would arise. They were on an accelerated schedule, and they did finish on time. Completing the job on time was one of their highest priorities, they worked overtime and even on weekends to make sure they finished on schedule. There was a full effort given by them in each aspect of the project." Reference #3: Gary Casad— King County Department of Nature Reservations & Parks - Water Treatment Division Civil/Structural Construction Work Order 2021-2022 Called and no answer—voicemail left. Reference #4: Brianna Navarro— King County Housing Authority Green Bridge Division 8 Phase I Called and no answer—voicemail left. 163 164 Transportation & Infrastructure Services Committee Minutes March 25, 2024 E. Bid Award: Stormwater Outfalls Water Quality Retrofit Project Staff is seeking approval to award a contract to Road Construction Northwest, Inc. in the *amount of $928,288.50 for construction of the project. Committee Recommendation Unanimous approval. Forward to April 1, 2024 Regular Consent Agenda. F. Consultant Contract: Organics Diversion and Reduction Staff is seeking approval of a grant -funded contract with Cascadia Consulting Group in the amount of $100,000 to provide outreach to food service businesses. Committee Recommendation Unanimous approval. Forward to April 1, 2024 Regular Consent Agenda. G. Grant Acceptance: Organics Diversion and Reduction Staff is seeking approval to accept $50,000 from the Washington State Department of Ecology Waste Reduction and Recycling Education program to support frontline food service businesses in setting up organics services. Committee Recommendation Unanimous approval. Forward to April 1, 2024 Regular Consent Agenda. H. InterlocalAgreement: Food Waste Prevention and Diversion Outreach Staff is seeking approval of an Interlocal Agreement with the cities of Burien and Maple Valley for the provision of food waste prevention and diversion outreach programming. Committee Recommendation Unanimous approval. Forward to April 1, 2024 Regular Meeting. I. Grant Acceptance: Major Pavement Overlay and Repairs Staff is seeking approval to accept three Washington State Department of Transportation Asset Management grant awards: $3,990,000 for Boeing Access Road, $1,309,000 for Orillia Road S, and $4,958,000 for Interurban Avenue S. Committee Recommendation Unanimous approval. Forward to April 1, 2024 Regular Consent Agenda. J. Local Road Safety Plan Update Staff presented an update on the project. Committee Recommendation Discussion only. The meeting adjourned at 6:45 p.m. Committee Chair Approval 165 166 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 4/1/2024 BWM ITEM INFORMATION ITEM No. 6.A. STAFF SPONSOR: B. MILES ORIGINAL AGENDA DATE: 4/1/24 AGENDA ITEM TITLE Public Works Facilities Phase 2: Update on Design and Pre -Construction CATEGORY ® Discussion Mtg Date 4/1/24 Motion Mtg Date Resolution Mtg Date ❑ Ordinance Mtg Date Bid Award Mtg Date ❑ Public Hearing ❑ Other Mtg Date Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PW SPONSOR'S SUMMARY Update on the design and pre -construction development efforts for Public Works Phase 2. No action is required. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ LTAC DATE: Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. Mayor's Office COMMITTEE N/A COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED $N/A AMOUNT BUDGETED $N/A APPROPRIATION REQUIRED $N/A Fund Source: N/A Comments: N/A MTG. DATE RECORD OF COUNCIL ACTION 4/1/24 MTG. DATE ATTACHMENTS 4/1/24 Informational Memorandum, updated May 15, 2023 SHKS Architects Phasing Outline Attachment "A" Current Conditions and Overview of Key City Facilities Attachment "B" Surplus Property Sale Opportunities Debt Service Salmon Habitat Project, Minkler Shops, WRIA-9 City of Tukwila Presentation; Miller Hayashi Presentation; Previous Staff Memo & Recs 167 168 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance and Governance FROM: David Cline, City Administrator Vicky Carlsen, Finance Director BY: Brandon Miles, Business Relations Manager CC: Mayor Ekberg DATE: March 6, 2023 Updated, March 21, 2023 Updated, April 3, 2023 Updated, May 1, 2023 Updated, May 15, 2023 March 26, 2024: Note, Staff is providing this memo again, which was originally presented to the City Council in the Spring of 2023. Revised attachments have been provided to reflect the current status of the project. SUBJECT: Public Works Operation's Campus Phase 2: Authorize the Mayor to Execute Contracts for the Design and Pre -Construction Phase of the Public Works Operation's Campus. ISSUE This memo outlines the design costs, financing, and estimated construction cost for Public Works Operations Campus, Phase 2 (hereinafter "Public Works Phase 2") capital construction project. Working drafts of this memo have been presented to the Finance and Governance Committee on March 13, March 27, and April 10. Staff is requesting authorization for the mayor to execute contracts as necessary, subject to approval by the City Attorney's Office, for design and pre -construction work for the consolidated public works phase 2 project, within a total project budget not to exceed $5,974,412 (includes contingency funds). BACKGROUND I. Overview of the Public Safety Plan and Public Works Phase Operations Campus The following provides a brief overview of the City's recent investment in public facilities over the last 15 years. a. Development of the Public Safety Plan In 2008 the City completed a comprehensive seismic study of city buildings, which was recently updated in 2022. This report found that several buildings, including fire stations and public works shops, would be unusable after an earthquake. It was this study that was the impetus for the City to begin examining how to invest in upgraded facilities, specifically public safety buildings (fire stations, police, municipal court, emergency management and public works functions). 169 INFORMATIONAL MEMO Page 2 In 2015, after a two-year process, the City Council was presented a report entitled, "Investing in Tukwila: Essential Governmental Services Facilities Plan 2015-2040." The plan recommended the construction and/or replacement of several public safety buildings, including a new justice center to house police, emergency management and municipal court; the replacement of three fire stations; and a combined public works operations facility. The plan also included recommendations for City Hall and the 6300 building. This final report was presented to the City Council by the Facilities Committee, made up of community members, council members, and staff. This Committee recommended a public safety facilities ballot measure, which resulted in the City Council adopting the "Public Safety Plan" to prioritize: • the construction of three replacement fire stations, • a new justice center (police, emergency management and municipal court), • a consolidated public works shop, and • a funding plan for 20 years of fire apparatus and equipment. In November 2016 Tukwila voters approved the public safety plan bond measure with 60.5% approval. Funds from the bond measure were used for the new fire stations, fire equipment and apparatus and the justice center. Separately, funding for the public works facilities would come from a variety of sources, including general fund and utility funds. In 2018, this financing and expenditure plan was updated with the D-20 Model, adopted by the City Council and discussed further below. In 2018 the City began to identify and acquire land for the public safety plan, based upon the recommendations of the community Siting Advisory Committee. Existing City owned land was used for two of the new fire stations (51 and 52); the City assembled land on Tukwila International Blvd for the Justice Center; and the City acquired three parcels in the north end of the City for a consolidated public works shop. Public Works Operations Campus Phase 1 (hereinafter "Public Works Phase 1") entailed the construction of the west side of the property and moving the City's fleet and facilities functions from George Long to the new site. Public Works Phase 2 will entail work on the east side of the property and will eventually allow the City to move the street and utilities functions from the Minkler Shops to the site, as well as consolidating other functions currently found on other sites, such as spoils storage, etc. The Justice Center and Fire Station 51 went operational in 2020 and Fire Station 52 become operational in 2021. The Fleet and Facilities building became operational in 2022 (Public Works Phase 1). In 2022, the City Council authorized the test to fit work for the eastern portion of the Public Works Phase 2 - Operations Campus, which will conclude in March of 2023. Due to costs the relocated Fire Station 54 was deferred. The Public Works Operations Campus is the final project remaining from the Public Safety Plan. Funding for design of the Public Works Operations Campus was adopted in the 2023-2024 Budget and construction costs were included in the 2023-2028 Capital Improvement Plan starting in 2025. b. Siting of the Consolidated Public Works Shops Facilities As briefly discussed above, the City utilized a "Siting Advisory Committee" to assist with identifying possible locations for the replacement fire stations, the new Justice Center, and the Consolidated Public Works Shops Facilities. The City Council received the final report on the recommendations of the Siting Advisory Committee on October 16, 2017. 170 INFORMATIONAL MEMO Page 3 Since all of the buildings constructed for the public safety plan, which includes the consolidated Public Works Shops Facilities, have a public safety role, the City identified several critical siting factors for the for the future locations: • The properties needed to be out of the floodplain and/or not protected by a levee. Old Fire Station 51 did not meet this requirement and the new Fire Station 51 was located just above the valley floor. Minkler Shops does not meet this requirement. • Not be in a possible soil liquefaction area in order to mitigate risk during an earthquake. • Specific to the consolidated public works shops was that the property not be located in residential areas. • All facilities had to be permitted in the City's underlying zoning. Based upon this broad criterion, the City Siting Advisory Committee examined a total of ten parcels, all in the City's Manufacturing Industrial Center zoning classification. Three parcels were ultimately recommended by the Siting Advisory Committee and the City Council authorized the use of eminent domain to acquire the properties. The City reached deals with all three property owners and has or will take title to all the properties by November 1, 2023. c. Financing the Public Safety Plan- the D-20 Model In 2018, due to cost escalation from market conditions and initial estimates based on incomplete data, the City created options for the Public Safety Plan. Throughout the first half of 2018, the City Council's Finance Committee, together with staff, deliberated on a variety of financing options (A, B, Cl, C2 and D) to support the Public Safety Plan. In June 2018, the City Council adopted their recommendation of option D-20 which directed the: • Construction of two new fire stations (51 & 52) and the Justice Center • Dedication of $30 million for land acquisition, building upgrades and master planning for public works shops. • Fire apparatus and equipment funding for ten years • Issuance of 20-year bonds. • Use of a variety of financial sources (e.g. Limited Term General Obligation Bonds (LTGO), Fire impact fees, land sales and one-time funds, ongoing REET 1, General Fund.) This long-range model — D20 - (2018-2039) has been updated several times to reflect changing revenues and expenditures. 1. All major projects in the D-20 model are now complete as originally anticipated in 2018. The following is a basic overview of the revenue and expenditures to date in the D-20 Model. The work outlined below includes all land acquisition costs (Justice Center, Fire Station 54, and Public Works Operations Campus) construction to date for Fire Stations 51 and 52, Justice Center and Public Works phase 1 (fleet and facilities); interim improvements on Minkler; and planning and test to fit associated with Public Works Phase2. In addition, the initial planning for the Teen and Senior Center was funded from unused budget leftover from the Justice Center and therefore funded from the D-20 model. The only remaining items are finishing the roof and siding updates for the Public Works Phase 1 and the final payment for the 2022 fire engine, which is expected in 2025. 2. The D-20 Model accounted for all financial aspects of these projects. Data incorporated two capital project funds, 305 and 306 as well as all debt service funds and 171 INFORMATIONAL MEMO Page 4 other funds that contributed funding sources (general fund, 301, utility funds). Note, revenues are forecasted to be higher than expenditures due to financing costs. 3. Other Changes. Sales Tax Mitigation funds were significantly reduced from 2019 to 2020 due to the loss of ongoing Sales Tax Mitigation payments. Council adopted CARES funding for project costs associated with COVID supply chain delays and added Teen/Senior Center planning from unspent Justice Center budgeted funds. Additional general fund and utility fund payments were adopted in 2022 to continue the public safety plan efforts for the consolidated public works shop. 4. Assuming a successful annexation vote to the Puget Sound Regional Fire Authority (PSRFA), capital acquisition responsibilities for future fire equipment and apparatus shift to PSRFA in 2025. A portion of the proceeds from completed land sales (Travelers Choice and HealthPoint) and approved (still pending) George Long sale are currently budgeted to support remaining public safety plan financing requirements as well as Public Works Phases 1 and 2. 5. Land Sales, originally contemplated in the D-20, are no longer required in their entirety. a. The updated D-20 model (December, 2022) removes future land sales. b. Future City Council direction will be needed on use of land revenue (e.g. lease or sale) for capital facility planning. D-20 MODEL FINANCIAL SNAPSHOT 2018-2022 Original Updated Updated Updated June 2018 Dec 2019 Dec 2020 Dec 2022 EXPENDITURES Fund 305: Public Safety Plan $ 114,730,235 $ 122,627,139 $ 120,510,023 $ 109,804,786 Justice Center $ 68,570,005 $ 66,864,711 $ 65,747,697 $ 65,995,940 Fire Stations $ 30,334,435 $ 39,936,632 $ 38,936,530 $ 37,791,730 Fire Equipment/Apparatus/Financing $ 15,825,796 $ 15,825,796 $ 15,825,796 .,017,117 Fund 306: City Facilities $ 30,000,000 $ 35,700,000 $ 36,200,000 $ 43,150,491 PW Shops Phase I $30,000,000 $35,700,000 $35,700,000 $36,405,462 Minkler Improvements $500,000 $500,000 Teen/Senior Center $395,030 PW Operations Campus Phase 2 $5,850,000 TOTAL $144,730,235 $158,327,139 $156,710,023 $152,955,277 REVENUES Voted Bonds (UTGO) $ 77,385,000 $ 77,997,026 $ 77,997,026 $ 77,997,026 Councilmanic Bonds (LTGO) $ 40,000,000 $ 45,500,600 $ 45,500,600 $ 45,500,600 Fire Impact Fees (Tukwila South- FS 51) $ 4,750,000 $ 4,750,000 $ 4,750,000 $ 4,750,000 Fire Impact Fee- ongoing $ 8,517,000 $ 9,817,000 $ 9,497,000 $ 8,244,202 Fund 301 Transfer- REET Funds $ 3,000,000 $ 3,000,000 $ 3,000,000 $ 3,500,000 Land Sales $ 15,038,000 $ 13,053,090 $ 13,518,000 ip 3,014,845 REET 1- Ongoing Support $ 12,813,091 $ 12,813,091 $ 12,852,409 $ 11,000,000 Sales Tax Mitigation $ 4,017,425 $ 665,909 $ 665,909 Cares Act $ 300,000 $ 497,247 Investment Earning $ 707,845 $ 1,480,824 $ 1,725,661 $ 1,626,356 Project Contribution (TeenSenior) $ 600,000 Project Contribution (General Fund) $ 141,854 $ 2,991,854 $ 2,991,854 $ 5,950,954 Project Contribution (Utility Fund) $ 141,854 $ 3,791,854 $ 4,291,854 $ 7,791,854 TOTAL $ 162,494,644 $ 179,212,764 $ 177,090,313 $ 171,138,993 172 INFORMATIONAL MEMO Page 5 c. Completing the Public Safety Plan — Design and Construction of Consolidated Public Works Shops, Phase 2 The last remaining item in the Public Safety Plan is Public Works Phase 2. This will allow the City to move off of the Minkler Shops site. The City is still providing critical public works activities at the Minkler Shops under older, inefficient conditions. In addition, as part of the Public Safety Plan, the City identified a goal to move all critical facilities out of flood -prone areas and the Minkler Shops is located directly behind a levee that has significant concerns. Public Works has moved from George Long into Public Works Phase 1. On November 1, 2023 the City takes ownership of the east side of the property and the Council adopted a lease agreement through April of 2025 with the current tenant. The City Council authorized the "test - to -fit" work which developed design options for the entire combined public works site. The "test - to -fit" will provide the City better cost estimates for the final phase of the project. In March 2023, the "test -to -fit" was complete and the City Council was briefed on cost estimates for the full buildout and completion of Public Works Phase 2. d. Funding Test to Fit Before moving straight to design, the City Council directed staff to do additional planning and engagement with the City Council on the layout of the site, this was the "Test to Fit." The total budget for the Test to Fit work is $350,000. This work occurred in 2022 and 2023. The work will be completed at or slightly below the budget. Funding for the Public Works Phase 2 has been a 50/50 split between the general fund and the utilities. Test to Fit Analysis Cost Contract Title Firm Cost Test to Fit Design Miller Hayashi $ 203,337 Geotech Exploration Langan $ 36,600 Surveying David Evans and Associates $ 25,000 Project Management Shiels Obletz Johnsen $ 78,238 Total: $ 343,175 Budget $ 350,000 Remaining Contigency: $ 6,825 2022 Actual Expenditures: 2023 Budget Expenditures: Source of Funds Utilities 185,124 164,876 Water: $ 28,029 Sewer $ 15,663 Surface Water $ 38,746 Subtotal: $ 82,438 Other Funds General Fund: $ 82,438 e. Test to Fit Design Concepts The City Council as a whole and the Transportation and Infrastructure Committee were briefed as the Test to Fit process proceeded. Additionally, an open house was hosted to solicit impact from Tukwila community members. In March the project team presented to the City Council the 173 INFORMATIONAL MEMO Page 6 various layout concepts considered by the project team. Concept "A" (below) scored the highest on the project team's criteria and was also favored by Public Works Staff. 17 FLEET AND FACILTTES BUILDING IiA sOO'OO ' o:� "-Her Y d'i 1j0ii,sio.o'-llilIiIi11i1i1 N8T GARNI. 111111 11111111 1111111111111. \ CONCEPT A 1 \ 11m i O lit 4; iii casnimuxu-' oOs @Aso'e1 a o o O �O4os` II. Public Works Phase 2, Financing Tukwila Public Works M&E Building March 6. 2023 MIller Hayashi Architects a. The Next D-20 Model, Public Works Campus Financial Model The D-20 model was a successful tool the City Council approved to track all expenditures and revenues associated with the construction of the Public Safety Plan. Using the D-20 model as an example, staff has begun to put together a model that can used to track expenditures and revenues associated with Public Works Phase 2. Like the D-20 model, the model can be used to track the cash flow of the project, including the issuance of debt and annual debt payments. The model can also be easily modified to program in specific situations and changes in the funding and/or costs. 174 INFORMATIONAL MEMO Page 7 i. Scenario 1, Base Model (S1) Total Construction Estimates, No Land Sales Towards Construction, 5% Bond, 30 Year Bond Expenditures 2023 2024 2025 2026 2027 2028 Design and Pre -Construction: $ 1,725,000 $ 2,875,000 $ 1,374,412 $ Other Soft Costs: $ $ 23,377,588 $ Total Soft Costs: $ 1,725,000 $ 2,875,000 $ 24,752,000 F$ - $ - $ - $ - $ - r$ - r$ 2023 Construction Cost Estimates: $ $ - $ 23,417,500 $ 23,417,500 $ - $ January 2026 Escalation: $ $ - $ 3,839,000 $ 3,839,000 $ - $ Total Hard Costs: $ - $ - $ 27,256,500 $ 27,256,500 $ - $ Total Construction Costs: Debt Payments: $ 1,725,000 $ 2,875,000 $ - $ $ 52,008,500 $ 27,256,500 $ - $ 1,557,812 $ $ 5,168,232 $ - $5,168,232 Total: $ 1,725,000 $ 2,875,000 $ 52,008,500 $ 28,814,312 $ 5,168,232 $5,168,232 Source of Funds 2023 2024 2025 2026 2027 2028 General Fund Lease from UPS: $ 237,021 $ 824,575 $ 280,646 $ $ - $ Potential Additional REET 1 Funds: $ 50,000 $ 50,000 $ 406,560 $ $ - $ Land Sales: $ 300,000 $ 500,000 $ - $ $ - $ Exceed Funds from 302 Fund: $ 275,479 $ 62,925 $ $ - $ Other General Fund Contribution: $ $ $ - $ $ - $ Proceeds from Bonds: $ $ - $ 79,448,400 $ $ - $ - General Fund Debt Service: $ $ 0 $ $ 2,668,232 $2,593,232 Funding from Partners: $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Subtotal: $ 862,500 $ 1,437,500 $ 80,135,606 $ - $ 2,668,232 $2,593,232 Grants: Park Impact Fee: Utilities Water: Sewer: Surface Water: Grants: Subtotal: $ 293,250 $ 488,750 $ $ $ $ 233,650 $ 163,875 $ 273,125 $ 130,569 $ 405,375 $ 675,625 $ 322,987 $ 862,500 $ 1,437,500 $ $ 850,000 $ 875,500 $ 475,000 $ 489,250 $ 1,175,000 $1,210,250 687,206 $ - $ 2,500,000 $ 2,575,000 Total All Sources: $ 1,725,000 $ 2,875,000 $ 80,822,812 $ - $ 5,168,232 $5,168,232 Starting Year Balance: Ending Year Fund Balance: $ - $ 28,814,312 $ (0) $ (0) $ 28,814,312 $ (0) $ (0) $ (0) The above model is the starting point for discussion. It assumes that the design and pre - construction costs in 2023, 2024 and 2025 are paid for in cash. In 2025 the City would issue a bond of just over $77 million to move forward with construction. It is likely that the City could reduce debt payments by spreading the bond issuance over 2025 and 2026 (this is what we did for the public safety bond) However, for simplicity the bond issuance was shown as occurring at one time. In 2026 the general fund would need to support debt payments of $2.6 million (discussed below), while the utilities would provide $2.5 million in rent to the general fund to be on the site. More discussion on the utilities rent payment is provided below. The general fund annual 175 INFORMATIONAL MEMO Page 8 contributions begin to drop starting in 2028 and will continue to drop as the rent for the utilities increases based on a standard inflation rate. ii. Scenario 2, Base Model, with Land Sales (S2) Total Construction Estimates, Land Sales Going Towards Construction, 5% Bond, 30 Year Bond Expenditures 2023 2024 2025 2026 2027 2028 Design and Pre -Construction: $ 1,725,000 $ 2,875,000 $ 1,374,412 $ - $ - $ Other Soft Costs: $ - $ 23,377,588 $ - $ - $ Total Soft Costs: $ 1,725,000 $ 2,875,000 $ 24,752,000 '$ - F$ r$ 2023 Construction Cost Estimates: $ - $ - $ 23,417,500 $ 23,417,500 $ - $ January 2026 Escalation: $ $ $ 3,839,000 $ 3,839,000 $ $ Total Hard Costs: $ $ $ 27,256,500 $ 27,256,500 $ - $ Total Construction Costs: $ 1,725,000 $ 2,875,000 $ 52,008,500 $ 27,256,500 $ - $ Debt Payments: $ - $ - $ - $ 1,557,812 $ 4,550,244 $4,550,244 Total: $ 1,725,000 $ 2,875,000 $ 52,008,500 $ 28,814,312 $ 4,550,244 $4,550,244 Source of Funds 2023 2024 2025 2026 2027 2028 General Fund Lease from UPS: $ 237,021 $ 824,575 $ 280,646 $ - $ - $ - Potential Additional REET 1 Funds: $ 50,000 $ 50,000 $ 406,560 $ - $ - $ - Land Sales: $ 300,000 $ 500,000 $ 9,500,000 $ - $ - $ - Exceed Funds from 302 Fund: $ 275,479 $ 62,925 $ $ $ Other General Fund Contribution: $ - $ - $ - $ $ $ Proceeds from Bonds: $ $ $ 69,948,400 $ $ - $ General Fund Debt Service: $ - $ 0 $ $ 2,050,244 $1,975,244 Funding from Partners: $ - $ $ - $ $ - $ Grants: $ - $ $ - $ $ - $ Park Impact Fee: $ - $ - $ - $ - $ - $ - Subtotal: $ 862,500 $ 1,437,500 $ 80,135,606 $ - $ 2,050,244 $1,975,244 Utilities Water: $ 293,250 $ 488,750 $ 233,650 $ - $ 850,000 $ 875,500 Sewer: $ 163,875 $ 273,125 $ 130,569 $ - $ 475,000 $ 489,250 Surface Water: $ 405,375 $ 675,625 $ 322,987 $ $ 1,175,000 $1,210,250 Grants: Subtotal: $ 862,500 $ 1,437,500 $ 687,206 $ - $ 2,500,000 $2,575,000 Total All Sources: $ 1,725,000 $ 2,875,000 $ 80,822,812 $ - $ 4,550,244 $4,550,244 Starting Year Balance: Ending Year Fund Balance: $ $ $ - $ 28,814,312 $ (0) $ (0) $ $ 28,814,312 $ (0) $ (0) $ (0) The base model with land sales assumes $9.5 million in land sales by 2025. The general fund debt contribution is reduced because of the land sales revenue. 176 INFORMATIONAL MEMO Page 9 iii. Scenario 3, Base Model, Land Sales and Lower Interest Rate (S3) Total Construction Estimates, Land Sales Going Towards Construction, 4% Bond, 30 Year Bond Expenditures 2023 2024 2025 2026 2027 2028 Design and Pre -Construction: $ 1,725,000 $ 2,875,000 $ 1,374,412 $ - $ - $ Other Soft Costs: $ - $ 23,377,588 $ - $ - $ Total Soft Costs: $ 1,725,000 $ 2,875,000 $ 24,752,000 r$ - '$ - r$ 2023 Construction Cost Estimates: $ - $ - $ 23,417,500 $ 23,417,500 $ - $ January 2026 Escalation: $ - $ - $ 3,839,000 $ 3,839,000 $ $ Total Hard Costs: $ - $ - $ 27,256,500 $ 27,256,500 $ $ Total Construction Costs: $ 1,725,000 $ 2,875,000 $ 52,008,500 $ 27,256,500 $ - $ - Debt Payments: $ $ $ - $ 1,557,812 $ 4,045,123 $4,045,123 Total: $ 1,725,000 $ 2,875,000 $ 52,008,500 $ 28,814,312 $ 4,045,123 $4,045,123 Source of Funds 2023 2024 2025 2026 2027 2028 General Fund Lease from UPS: $ 237,021 $ 824,575 $ 280,646 $ - $ - $ - Potential Additional REET 1 Funds: $ 50,000 $ 50,000 $ 406,560 $ - $ - $ - Land Sales: $ 300,000 $ 500,000 $ 9,500,000 $ - $ - $ - Exceed Funds from 302 Fund: $ 275,479 $ 62,925 $ - $ - $ - Other General Fund Contribution: $ - $ - $ - $ - $ - $ - Proceeds from Bonds: $ - $ - $ 69,948,400 $ - $ - $ - General Fund Debt Service: $ - $ 0 $ - $ 1,545,123 $1,470,123 Funding from Partners: $ - $ $ - $ - $ - $ - Grants: $ - $ $ $ - $ - $ Park Impact Fee: $ $ $ $ $ $ - Subtotal: $ 862,500 $ 1,437,500 $ 80,135,606 $ $ 1,545,123 $1,470,123 Utilities Water: $ 293,250 $ 488,750 $ 233,650 $ - $ 850,000 $ 875,500 Sewer: $ 163,875 $ 273,125 $ 130,569 $ - $ 475,000 $ 489,250 Surface Water: $ 405,375 $ 675,625 $ 322,987 $ - $ 1,175,000 $1,210,250 Grants: Subtotal: $ 862,500 $ 1,437,500 $ 687,206 $ - $ 2,500,000 $2,575,000 Total All Sources: $ 1,725,000 $ 2,875,000 $ 80,822,812 $ - $ 4,045,123 $4,045,123 Starting Year Balance: Ending Year Fund Balance: $ $ - $ - $ 28,814,312 $ (0) $ (0) - $ - $ 28,814,312 $ (0) $ (0) $ (0) 177 INFORMATIONAL MEMO Page 10 iv. Scenario 4, 20-year bond, land sales, and a 4.75% bond issuance. (54) Total Construction Estimates, Land Sales Going Towards Construction, 4.75% Bond, 20 Year Bond Expenditures 2023 2024 2025 2026 2027 2028 Design and Pre -Construction: Other Soft Costs: Total Soft Costs: 2023 Construction Cost Estimates: January 2026 Escalation: Total Hard Costs: 1,725,000 1,725,000 2,875,000 $ 1,374,412 $ - $ $ 23,377,588 $ - $ 2,875,000 $ 24,752,000 '$ - r$ $ 23,417,500 $ 23,417,500 $ $ 3,839,000 $ 3,839,000 $ $ 27,256,500 $ 27,256,500 $ Total Construction Costs: $ 1,725,000 $ 2,875,000 $ 52,008,500 $ 27,256,500 $ - $ Debt Payments: $ - $ - $ - $ 1,557,812 $ 5,494,479 $5,494,479 Total: $ 1,725,000 $ 2,875,000 $ 52,008,500 $ 28,814,312 $ 5,494,479 $5,494,479 Source of Funds 2023 2024 2025 2026 2027 2028 General Fund Lease from UPS: $ 237,021 $ 824,575 $ 280,646 $ - $ - $ - Potential Additional REET 1 Funds: $ 50,000 $ 50,000 $ 406,560 $ - $ - $ - Land Sales: $ 300,000 $ 500,000 $ 9,500,000 $ - $ - $ - Exceed Funds from 302 Fund: $ 275,479 $ 62,925 $ $ $ Other General Fund Contribution: $ - $ - $ - $ $ $ Proceeds from Bonds: $ $ $ 69,948,400 $ $ - $ General Fund Debt Service: $ $ 0 $ $ 2,994,479 $2,919,479 Funding from Partners: $ - $ $ - $ $ - $ Grants: $ $ $ - $ $ - $ Park Impact Fee: $ - $ - $ - $ - $ - $ - Subtotal: $ 862,500 $ 1,437,500 $ 80,135,606 $ - $ 2,994,479 $2,919,479 Utilities Water: $ 293,250 $ 488,750 $ 233,650 $ - $ 850,000 $ 875,500 Sewer: $ 163,875 $ 273,125 $ 130,569 $ - $ 475,000 $ 489,250 Surface Water: $ 405,375 $ 675,625 $ 322,987 $ $ 1,175,000 $1,210,250 Grants: Subtotal: $ 862,500 $ 1,437,500 $ 687,206 $ - $ 2,500,000 $2,575,000 Total All Sources: $ 1,725,000 $ 2,875,000 $ 80,822,812 $ - $ 5,494,479 $5,494,479 Starting Year Balance: Ending Year Fund Balance: $ $ - $ - $ 28,814,312 $ (0) $ (0) $ $ 28,814,312 $ (0) $ (0) $ (0) The above model assumes $9.5 million in land sales by 2025, but also assumes that the bond issuance has an interest rate of 4 percent versus 5 percent. b. Funding Principles The following are general funding principles the City could use in the PW Phase 2 Model: 1. Revenue from land sales from existing public works facilities (George Long, Minkler, and Longacres) would go to support the build out of Public Works Phase 2. 2. The City could consider allocated other property transactions into Public Works Phase 2. 3. The utilities will pay their fair share for being on the City owned property. 178 INFORMATIONAL MEMO Page 11 4. The City will work to identify and engage partners who can help pay for the capital costs the buildout. However, the partners fund must be more than just contributing to the marginal cost increases of the partner. Essentially, the City must receive funds above the cost incurred by the partner being on the property. 5. One-time funding sources for one-time expenses. 6. Others? c. Other Capital Needs Funds that are being allocated from land sales and REET 1 are potential funds that could be used for other one-time capital expenses, such as replacing the HVAC system at the Tukwila Community Center. The City has been successful in getting a state grant for the work and there is a federal appropriation also pending. d. Other Potential Sources of Revenue Many jurisdictions have been unable to spend their American Rescue Plan Act (ARPA) funds. There is a slight possibility that the City maybe able to secure additional ARPA funds to assist with the design work. If the City is successful, these funds could be used to meet the non - utilities funding for the design phase funds. III. Funding the Design and Pre -Construction Work The City's project manager, SOJ, have secured quotes from professional firms to complete the design and pre -construction work for Public Works Phase 2. The total cost for all firms and work is $ $5,195,141, with an additional owner's contingency of $779,271, for a total of $5,974,412. This work would be spread out in 2023, 2024, and 2025. Like with the Test to Fit work, the cost for the design and pre -construction was envisioned to be split 50/50 between the general fund and utilities. 1 Design and Pre -Construction Projected Burn Year 2023 2024 2025 Total Total Spend Per Year: $ 1,725,000 $ 2,875,000 $ 1,374,412 $ 5,974,412 Source of Funds General Fund Lease Revenue from UPS: $ Other Funds: $ Proceed from Land Sales: Subtotal: Utilities 237,021 $ 625,479 $ 824,575 $ 612,925 $ 280,646 $ 1,342,242 406,560 $ 1,644,964 Water: $ Sewer: $ Surface Water: $ Subtotal: Total All Sources: 293,250 163,875 405,375 $ 488,750 $ $ 273,125 $ $ 675,625 $ 233,650 $ 1,015,650 130,569 $ 567,569 322,987 $ 1,403,987 862,500 $ 1,437,500 $ 687,206 $ 2,987,206 $ 1,725,000 $ 2,875,000 $ 1,374,412 $ 5,974,412 An additional $1,644,964 in non -utility funds would have to be used to support the design and pre -construction phase. Staff believes that using a combination of funds from excess REET 1, 179 INFORMATIONAL MEMO Page 12 302 (Urban Renewal), land sales revenue, and the ending fund balance of 306 can be used for these funds. a. Debt i. Financing Like most capital projects, the Public Works Operation's Campus can be paid with a variety of revenue options, grants, and capital appropriations from other governmental entities. The City will have to issue a bond to pay for the overall construction costs. One way of looking at the construction costs is to look at how the City would pay the annual debt service for the project. ii. Bond Capacity Total Long - Year LTGO Debt UTGO Debt Term Debt Assessed Value %Change AV 2017 35,014,277 32,990,000 68,004,277 6,184,943,263 7.31% 2018 48,358,749 31,875,000 80,233,749 6,685,919,176 8.10% 2019 71,439,055 68,405,000 139,844,055 7,351,973,382 9.96% 2020 72,205,534 67,035,000 139,240,534 7,883,057,562 7.22% 2021 73,117,643 66,335,000 142,302,643 8,010,892,032 1.62% 2022 70,734,706 65,375,000 138,650,706 8,970,452,548 11.98% 2023 64,094,790 63,595,000 129,921,790 9,374,122,913 4.50% 2024 59,643,954 61,615,000 123,181,954 1 9,795,958,444 4.50% 2025 55,602,406 59,210,000 116,426,406 10,236,776,574 4.50% 2026 51,941,964 56,565,000 109,811,964 10,697,431,520 4.50% 2027 48,157,300 53,660,000 102,813,300 11,178,815,938 4.50% 2028 44,231,450 50,485,000 95,403,450 11,681,862,655 4.50% 2029 40,164,314 47,025,000 87,567,314 12,207,546,475 4.50% 2030 36,414,928 43,290,000 79,773,928 12,756,886,066 4.50% 2031 32,218,328 39,270,000 71,488,328 13,330,945,939 4.50% 2032 28,515,314 34,950,000 63,465,314 13,930,838,506 4.50% 2033 24,683,322 30,315,000 54,998,322 14,557,726,239 4.50% 2034 20,723,662 25,360,000 46,083,662 15,212,823,920 4.50% 2035 16,626,052 20,075,000 36,701,052 15,897,400,996 4.50% 2036 12,652,810 14,440,000 27,092,810 16,612,784,041 4.50% 2037 8,926,072 8,440,000 17,366,072 17,360,359,323 4.50% 2038 5,070,838 4,335,000 9,405,838 18,141,575,492 4.50% 2039 1,640,000 - 1,640,000 18,957,946,389 4.50% 2040 19,811,053,977 4.50% 2041 - - 20,702,551,406 4.50% 2042 21,634,166,219 4.50% 2043 22,607,703,699 4.50% 1.5% 92, 774,149 100,288,788 110,279,601 118,245,863 120,163, 380 134,556,788 140,611, 844 146,939,377 153,551,649 160,461,473 167,682,239 175,227,940 183,113,197 191,353,291 199,964,189 208,962,578 218,365,894 228,192,359 238,461,015 249,191,761 260,405,390 272,123, 632 284,369,196 297,165, 810 310,538,271 324,512,493 339,115, 555 2.5% 154,623,582 167,147, 979 183,799,335 197,076,439 200,272,301 224,261,314 234,353,073 244,898,961 255,919,414 267,435,788 279,470,398 292,046,566 305,188, 662 318,922,152 333,273,648 348,270,963 363,943,156 380,320,598 397,435,025 415,319,601 434,008,983 453,539,387 473,948,660 495,276,349 517,563,785 540,854,155 565,192,592 Remaining Non -Voted Remaining Debt Total Debt Capacity Capacity 57,759,872 86,619,305 51,930,039 86,914,230 38,840,546 43,955,280 46,040,329 57,835,905 44,195,737 57,969,658 61,281,082 85,610,608 74,285,054 104,431,283 85,372,423 121,717,007 96, 335, 243 139, 493, 008 107,214,509 157,623,824 118,528,939 176,657,098 130,309,490 196,643,116 142,570,883 217,621,348 154,869,363 239,148,224 167,745,861 261,785,320 180,447,264 284,805,649 193,682,572 308,944,834 207,468,697 334,236,936 221,834,963 360,733,973 236,538,951 388,226,791 251,479,318 416,642,911 267,052,794 444,133,549 282,729,196 472,308,660 297,165,810 495,276,349 310,538,271 517,563,785 324,512,493 540,854,155 339,115,555 565,192,592 Voted debt cannot exceed the aggregate of: 2.5% for general purposes, 2.5% for parks and open spaces, & economic development, and 2.5% for utility purposes 180 INFORMATIONAL MEMO Page 13 iii. Annual Debt Service 30 Year Debt Issuance Interest Rate 5.00% Payments Per Year 1 Term (Years) 30 Total Bond Annual Debt Minimum General Fund Service Obligation 80,000,000 $5,204,115 75,000,000 $4,878,858 70,000,000 $4,553,600 65,000,000 $4,228,343 60,000,000 $3,903,086 $2,602,057.40 $2,439,428.82 $2,276,800.23 $2,114,171.64 $1,951,543.05 40 Year Debt Issuance Interest Rate 5.00% Payments Per Year 1 Term (Years) 40 Total Bond 80,000,000 75,000,000 70,000,000 65,000,000 60,000,000 Annual Debt Minimum General Fund Service Obligation $4,662,253 $4,370,862 $4,079,471 $3,788,080 $3,496,690 $2,331,126.45 $2,185,431.04 $2,039,735.64 $1,894,040.24 $1,748,344.83 Like most capital projects, the Public Works Phase 2 can be paid with a variety of revenue options, grants, and capital appropriations from other governmental entities. The City will have to issue a bond to pay for the overall construction costs. One way of looking at the construction costs is to look at how the City would pay the annual debt service for the project. Page 51 of the City's 2023/2024 Adopted Budget outlines the City's required debt service through 2028. As shown on the page, the City assumed the general fund would support $1,951,543 in annual debt service for the Public Works Shops, Phase 2. Since the general fund is assumed to support 50 percent of the construction costs, with the utilities assuming the other half. This would support a total bond of $60 million per year. In 2023 the total debt payments for all debt for the City is approximately $5.01 million. Page 51 of the City's 2023/2024 adopted budget is below. 181 INFORMATIONAL MEMO Page 14 Use of Debt Proceeds BUDGET 2023 2024 2025 PROJECTIONS 2026 2027 TOTAL 2028 2023-2028 EXISTING DEBT: LTGO 2015 Interurban/Boeing Access Rd Brdg 392,475 389,375 391,125 387,575 391,050 392,050 2,343,650 Interurban 227,636 225,838 226,853 224,794 226,809 227,389 Boeing Access Road Bridge 164,840 163,538 164,273 162,782 164,241 164,661 LTGO 2017 42nd and 53rd Sidewalks 558,400 557,750 556,800 555,550 554,000 557,150 3,339,650 LTGO 2018 PW Shops 1,532,700 1,534,450 1,534,200 1,531,950 1,532,700 1,531,200 9,197,200 50% paid by utility funds (766,350) (767,225) (767,100) (765,975) (766,350) (765,600) (4,598,600) LTGO 2019 PSP (Justice Center, Fire) 8, PW Shops 1,691,050 1,689,550 1,690,800 1,689,550 1,690,800 1,689,300 10,141,050 22% paid by utility funds (372,031) (371,701) (371,976) (371,701) (371,976) (371,646) (2,231,031) SCORE 2019 South County Correctional Entity, SCORE 376,876 376,914 377,126 376,861 377,054 376,693 2,261,524 Jail facility Refunding Estimated contribution by SCORE (376,876) (376,914) (377,126) (376,861) (377,054) (376,693) (2,261,524) LTGO 2020R Southcenter Parkway Extension, emergency management 513,029 516,579 - - - - 1,029,608 Refunding S.ourncenrer Pk wy Estensron 376,307 378,911 - - - - EmergencyManagemen! 136,722 137,668 - - - - LTGO 2021A PW Shops 314,231 314,241 314,172 314,226 314,198 314,188 1,885,256 50% paid by utility funds (157,116) (157,121) (157,086) (157,113) (157,099) (157,094) (942,628) LTGO 2021B Urban Renewal 257,741 257,475 258,381 257,321 257,146 256,826 1,544,890 LTGO 2021C Arterial Streets 542,569 - - - - - 542,569 Existing debt $ 5,019,728 $ 4,479,953 $ 3,449,316 $ 3,441,383 $ 3,444,469 $ 3,446,374 $ 22,251,614 PROPOSED DEBT: LTGO 2020 PW Shops -General Fund 30,000.000 - - 1,951,543 1,951,543 1,951,543 1,951,543 7,806,172 Portion S - S - S 1,951.543 $ 1,951,543 $ 1.951,543 $ 1.951,543 $ 7,806.172 TOTAL Estimate / Projections S 5,019.728 S 4,479.953 S 5.400.859 $ 5,392,926 S 5.396.012 $ 5.397.917 $ 30,057.786 Based upon updated construction costs, for planning purposes the City is assuming construction costs, including bond costs, of $79.44 million. The design and pre -construction work will be paid with cash on hand and not included in the bond. Total Maximum Potential Bond Total (Hard and Soft) Cost: 77,890,588 Cost of Debt Issuance: 1,557,812 Total Bond: 79,448,400 General Fund and Utility Fund Allocations, Adjusted General Fund Allocation 39,724,200 Less Grants and One Time: Less Land Sales: Alternative Scopes: Total: 39,724,200 General Fund Debt Service 2,584,116 Utility Fund Allocation 39,724,200 Less Grants Alternative Scopes: Less One Time Monies Total, Utilities: 39,724,200 Utilty Debt Service 2,584,116 182 INFORMATIONAL MEMO Page 15 The total potential bond obligations would be split 50/50 between the general fund and utilities. The terms are 30 years, with 5% percent interest rate. The obligations above assume no land sales, no one time cost adjustments, and no grants/one time funding opportunities. It's essentially the max debt service model. However, the debt service obligations are lowered if the City credits land sales and other one-time funds to the project. General Fund and Utility Fund Allocations, Adjusted General Fund Allocation 39,724,200 Less Grants and One Time: - Less Land Sales: 10,000,000 Alternative Scopes: 500,000 Total: 29,224,200 General Fund Debt Service 1,901,076 Utility Fund Allocation 39,724,200 Less Grants Alternative Scopes: Less One Time Monies Total, Utilities: 39,724,200 Utilty Debt Service 2,584,116 The adjusted model (discussion purposes only) above assumes $2 million in grants/one-time funds, $5 million in land sales, and reducing the scope by $1 million, lessening the general fund total debt service obligation to just over $2 million per year. The use of one-time funds would significantly reduce the annual debt service the general fund would have to service per year. General Fund Debt Service General Fund Bond Allocation: Maximum Payment Required: Debt Service in 2023/2024 Budget: 39,750,000 34,750,000 29,750,000 24,750,000 $2,585,795 $2,260,537 $1,935,280 $1,610,023 1,951,543 1,951,543 1,951,543 1,951,543 Max. Additional Gen. Funds Needed: 634,251 308,994 (16,263) (341,520) iv. Interest Rate Variable 30 Year Payments, Based On Interest Rate Total Bond 80, 000, 000 75, 000, 000 70, 000, 000 65, 000, 000 60, 000, 000 Interest Rate 4.50% 5.00% 5.50% 6.50% 7.00% $4,911,323 $5,204,115 $5,504,431 $6,126,195 $6,446,912 $4,604,366 $4,878,858 $5,160,404 $5,743,308 $6,043,980 $4,297,408 $4,297,408 $4,297,408 $4,297,408 $4,297,408 $3,990,450 $3,990,450 $3,990,450 $3,990,450 $3,990,450 $3,683,493 $3,683,493 $3,683,493 $3,683,493 $3,683,493 40 Year Payments, Based On Interest Rate Total Bond 80, 000, 000 75, 000, 000 4.50% 5.00% $4, 347, 452 $4, 075, 736 Interest Rate 5.50% $4, 662, 253 $4, 370, 862 $4, 985, 627 $4, 674, 026 6.50% 7.00% $5,655,498 $5,302,029 $6,000,731 $5,625,685 70,000,000 $3,804,020 $3,804,020 $3,804,020 $3,804,020 $3,804,020 65,000,000 $3,532,305 $3,532,305 $3,532,305 $3,532,305 $3,532,305 60,000,000 $3,260,589 $3,260,589 $3,260,589 $3,260,589 $3,260,589 183 INFORMATIONAL MEMO Page 16 Projected General Fund Revenues: Adopted Projected Debt (includes $1.95 M for PW Phase 2): % of Debt Payments to General Fund Revenue: Max General Fund Additional Debt Needed: Total Potential Debt: % Debt Payments to General Fund Revenue: Six Year Financial General Fund Debt Support 2024 2025 2026 2027 2028 $ 74,042,407 $ 66,813,952 $ 68,258,314 $ 69,971,661 $ 71,550,732 $ 4,206,345 $ 5,643,933 $ 5,735,890 $ 5,739,099 $ 5,704,835 5.68% 8.45% 8.40% 8.20% 7.97% $ - $ 632,573 $ 632,573 $ 632,573 $ 632,573 $ 4,206,345 $ 6,276,506 $ 6,368,463 $ 6,371,672 $ 6,337,408 5.68% 9.39% 9.33% 9.11% 8.86% iv. Hypothetical Utility Annual Rent Payments Assuming a bond of $79,448,000 per year with fixed payments. Hypothetical total base rent is $3,000,000 per year, with the utilities responsible for half of the rent cost. As is typical with all commercial leases, the base rent increases on an agreed upon amount. This amount would be set by an industry standard. The rent amount would be determined by obtaining a broker's opinion value. Hypothetical Market Rent for Property: $ 5,000,000 Utilities Rent (50% of estimated rent): $ 2,500,000 Annual Cost Adjustment: 5% Year Total Debt Service Utility Rent General Fund Obligation 1 $ 5,168,232 $2,500,000 $ 2,668,232 2 $ 5,168,232 $2,625,000 $ 2,543,232 3 $ 5,168,232 $2,756,250 $ 2,411,982 4 $ 5,168,232 $2,894,063 $ 2,274,170 5 $ 5,168,232 $3,038,766 $ 2,129,467 6 $ 5,168,232 $3,190,704 $ 1,977,529 7 $ 5,168,232 $3,350,239 $ 1,817,993 8 $ 5,168,232 $3,517,751 $ 1,650,481 9 $ 5,168,232 $3,693,639 $ 1,474,594 10 $ 5,168,232 $3,878,321 $ 1,289,912 Staff is working on the cost share allocation with the City's utility funds (water, sewer, and stormwater) to ensure that the utilities are paying their fair share for the improvements. This will most likely include the utilities paying rent to the general fund indefinitely for the site. In future years the rent would likely be higher than our debt service to reflect a change in market rent. IV. Other The following outlines specific questions that have been asked in the various City Council and committee meetings. a. Construction Delay Costs Construction is currently anticipated to begin on May 1, 2025, shortly after the existing tenant's lease expires. Current estimates are that for every month in delay the project's construction costs would increase approximately $300,000 per month. b. Phasing of the Project A question came up at the February 27 Finance and Governance Committee meeting regarding a previously discussed phase 3 of the project. This comment seemed to be related to cost management and reducing the scope of the current project. 184 INFORMATIONAL MEMO Page 17 In 2019 the City Council authorized SHKS Architects to do site design planning for the public works shop site. A copy of the conceptual site design planning, including a three -phased total project is shown in the attachment provided. That proposed phasing would have resulted in the City demolishing and moving out of the Fleet and Facilities building. However, the City Council directed staff not to pursue the three-phase plan and to instead plan around the Fleet and Facilities building remaining in its current location. The City Council also provided additional funds to improve the seismic status of the building to be one that can be useable after an earthquake. Staff has taken this direction from Council and the project does not currently include a third phase and assumes the Fleet and Facility building will remain for the useful life of the building. Phasing of Phase 2 will not reduce the project cost or save the City money. In fact, the project team believes phasing would add more overall costs to the project: 1. Most of the significant cost items, such as the stormwater system and administration building cannot be phased. 2. Construction costs will likely continue to increase. In fact, going back to 2009, construction costs have always trended upwards, some years more steeply than others. At best the rate of increase may not be as aggressive, but the cost will continue to move upwards. Staff has discussed likely construction cost trends with developers who also believe that costs will continue to rise. 3. The City may be able to take advantage of favorable bonding costs in the next few years. If the work was spread out the City the City may have to issue different bonds and the terms may not be as favorable on the second issuance. 4. There are inefficiencies for the contractors since they would have to mobilize and secure temporary facilities for a phase project. These inefficiencies would be passed on to the City has additional costs for the project. 5. The design costs would be increased since the City would have to prepare two additional sets of contract documents. c. List of City Facilities (Due to space, this was moved as an attachment). d. Monetization of Surplus City Properties (Due to space, this was moved as an attachment). Attachment "B" is an updated list of properties that the City could monetize. If the vote to the RFA is successful, the City would not have to budget additional fire capital equipment into the D-20 model. This frees up land sales and leases to support other projects, such as the Public Works Operations Campus Phase 2. There is just under $18 million in potential land sales available to the city over the next five years. e. Intergenerational (Teen/Senior) Center Update The City Council did not allocate any funding for the planning of the Intergenerational Center in 2023 or 2024. The CIP does show funds being allocated in 2025 and 2026 for additional planning efforts. f. Minkler Shops and Levee Issues The Minkler Facility is classified as a critical facility because of its role in assisting with emergency response and because it stores hazardous materials, that if flooded would be problematic. Per Tukwila Municipal Code 16.52.120, all new critical facilities shall be located 185 INFORMATIONAL MEMO Page 18 outside of the limits of the 100-year flood event. If no feasible alternative exists, then the facility shall be elevated 3 feet above the base flood elevation (100-year flood event) or elevated to the 500-year flood elevation, whichever is higher. The City's Floodplain Ordinance is based on the state's model floodplain ordinance. Additionally, the Minkler Shops are located immediately behind the decertified Tukwila 205 levee, which has been shown to not meet federally established criteria (44 CFR 65.10) to provide reasonable assurance that protection from the base flood (aka 100-year flood) exists. The City, along with the King County Flood Control District and the US Army Corps of Engineers, are working on a long term, multi -phase process to address levee deficiencies. Minkler Shops has also been identified by WRIA-9 as an ideal location along the Green River to complete a salmon restoration project. A restoration project would likely be included in an overall levee setback project in the area. King County Flood District has expressed an interest in purchasing the Minkler Shops property. g. Can spoils be located somewhere else doing design and construction phase? The City's spoils storage are currently scattered at various city owned site. Longacres and George Long will likely not be available to the City in the next few years as the City moves to sale the properties 1. Hydro -Excavated Spoils (clean muddy wet dirt) stored while it dries under the Grady Way Bridge accessed via Long Acres Property. 2. Dry Excavated Spoils (clean dry dirt) stored Long Acres Property. 3. Vactor Catch Basin Waste (grit, oil, sand) transported directly to King County Vactor Waste Facility in Renton. We don't have a site to handle this type of material (Decant Facility). Not efficient use of time and limited to restricted delivery hours. 4. Street Sweeping Waste (leaves, litter, grit) stored at George Long before hauled to Waste Management Rail Transfer site in South Seattle. Stockpile is transported once large enough to send multiple dump trucks, multiple times on a scheduled delivery day. 5. Wood Chipping Waste (wood chips, ground leaves and vegetation) stored at George Long before used in parks and ROW as landscape mulch. h. Cost of Operations Campus to Date To date, the City has spent approximately $36 million on the Public Works Operations Campus. A significant amount of the funds used were to acquire the three parcels and to assist with business relocation for two of the businesses on the site. i. Impacts of Terminating the Project Terminating the project would result in the City not fulfilling its commitment regarding investing in new, safe buildings for the City's public safety personnel. The City would have staff located at the Minkler Shops, which are too small for the City's operations. Terminating the project would also result in general fund needing to pay back the utilities for work done to date on the project. The City has been implementing a 50/50 split between the general fund and utilities. General fund activities from George Long have moved to the Public Works Operations Campus. However, the utilities are located at Minkler Shop. If the utilities do not utilize the new campus the City cannot justify the 50/50 split. NEXT STEP 186 INFORMATIONAL MEMO Page 19 Staff is requesting authorization to move forward with the design and pre -construction work. Staff is not requesting authorization to move forward with construction or for the issuance of debt for the construction of the project. The following outlines the contracts that would need to be executed. The design and pre - construction work will occur in 2023, 2024, and 2025. Construction could begin in May of 2025. Tukwila Maintenance & Engineering Building - Design Phase Budget DRAFT - 4/10/2023 Firm Services Design Phase Costs Construction Phase Costs Miller Hayashi Architect $ 3,928,715.00 $ 1,487,110.00 GeoEngineers Geotech $ 32,842.00 $ 48,000.00 NOVO HAZMAT $ 19,900.00 Part of the 19,900 Wetherholt Building Envelope $ 12,950.00 $ 56,850.00 SOJ Project Management $ 750,734.00 Not provided Ogden Murphy Legal $ 50,000.00 Not provided GCCM Preconstruction $ 400,000.00 Not provided Subtotal: $ 5,195,141.00 15% contingency: $ 779,271.15 Total Design Phase Costs: $ 5,974,412.15 (Excludes: Permit Fees, Bond Costs) Staff would like to have the owner's contingency floating. Meaning that the City would allocate to a specific contract if and when needed. It's possible that other contracts would be needed, and the City could use the owner's contingency for this work. Staff is requesting permission to add funds to contracts or to secure additional contract, if needed, provided the total project allocation does not exceed $5,974,412, without the need to get the contract modified by the City Council. Similar to the public safety plan, staff would also like to implement a monthly report to the City Council regarding the budget and expenditures associated with the design and pre -construction phase. This would be a report include in a packet to the City Council. Additionally, the project team will provide formal milestone check ins to the City Council in October, 2023; June, 2024, and March, 2025. Each one of these milestones would serve as potential offramp for the City Council to terminate the project. 187 INFORMATIONAL MEMO Page 20 FINANCIAL IMPACT Design and Pre -Construction Projected Burn Year 2023 2024 2025 Total Total Spend Per Year: $ 1,725,000 $ 2,875,000 $ 1,374,412 $ 5,974,412 Source of Funds General Fund Lease Revenue from UPS: $ 237,021 $ 824,575 $ 280,646 $ 1,342,242 Other Funds: $ 625,479 $ 612,925 $ 406,560 $ 1,644,964 Proceed from Land Sales: $ Subtotal: Utilities Water: $ 293,250 $ 488,750 $ 233,650 $ 1,015,650 Sewer: $ 163,875 $ 273,125 $ 130,569 $ 567,569 Surface Water: $ 405,375 $ 675,625 $ 322,987 $ 1,403,987 Subtotal: IIIIIIIP9gPIIMIFJP906 Total All Sources: $ 1,725,000 $ 2,875,000 $ 1,374,412 $ 5,974,412 RECOMMENDATION Staff is requesting Council authorization for the Mayor to sign all necessary contracts for design and pre -construction work not to exceed $5,974,412 including contingencies. This would include specific updates and opportunities for off -ramps during this process. Recommended Motion: "Authorize the Mayor to execute contracts as necessary, subject to approval by the City Attorney's Office, for design and pre -construction work for the consolidated public works phase 2 project, within a total project budget not to exceed $5,974,412 (includes contingency funds)." Staff would like to present this final report to the Committee of the Whole on May 22, 2023. The draft contracts for execution would be included in the packet for that meeting. Final City Council action could occur on June 5, 2023. ATTACHMENTS • SHKS Architects Phasing Outline • Attachment "A" Current Conditions and Overview of Key City Facilities • Attachment "B" Surplus Property Sale Opportunities • Debt Service • Salmon Habitat Project, Minkler Shops, WRIA-9 • City of Tukwila PowerPoint Presentation • Miller Hayashi Presentation • Staff Memo to the City Council, dated June 29, 2017 (Siting Advisory Committee) • Public Safety Plan Siting Advisory Committee Recommendations 188 PHASE 1 HEISER RENOVATION I DEMOLISH LANDSCAPE + COFFEE SHOP I POLICE IMPOUND I SITE WORK I COVERED SPOILS r r 1 - PHASE 2C DEMOLISH HEISEP, PAINT BOOTH 1 OFFSITE SPOILS REQUIRED PHASE 3B DEMOLISH HEISER BUILDING OFFSITE SPOILS REQUIRED fe FU, 1PW Mns1- PHASE 2A DEMOLISH UPS BUILDINGS SITE WORK PHASE 2D COVERED PARKING I SITE WORK I OFFSITE SPOILS REQUIRED PHASE 3C DECANT + BRINE TANKS I COVERED STORAGE I SPOILS I SITE WORK 4 MASTER PLAN PHASE 28 ADMIN + SHOPS BUILDING I COVERED MATERIAL_ STORAGE INTERIOR -I- COVERED PARKING I POLICE IMPOUND I SITE WORK PHASE 3A FLEET MAINTENANCE BUILDING I SITE WORK 1 OFFSITE SPOILS REQUIRED • • • O DEMOLITION RENOVATION NEW CONSTRUCTION LANDSCAPING SITE WORK UNCOVERED PARKING TUKWILA PUBLIC WORKS 190 Attachment "A", Current Conditions and Overview of Key City Facilities DRAFT, Updated May 1, 2023 Campus Building Name Year Built Building Sq. ft. Land Sq. ft. Primary Use Secondary/Backup Use Seismic Risk Flood Risk Tenant Improvement (Last Ten Years) Can be surplus? City Hall City Hall 1979 25,159 117,774 Administration and City Council N/A Some risks were identified in the 2008 study, but generally the building was satisfactory. Low $595,806 N/A 6300 Building 1980 33,230 67,417 Administration (DCD, PW, TIS, City Council meetings, and Administrative Services.) Sound Cities Association (tenant) 2008 study identified significant issue with building in the event of an earthquake, including a risk to inhabitants. Low $526,831 Possibly, if City Hall campus operations were consolidated into other city facilities. Major Parks Facilities Tukwila Community Center 557,568 35,260 Parks and Recreation offices; teen and senior activities; Emergency shelter. Was not designed as an essential facility, Low $859,925 N/A Attachment "A", Current Conditions and Overview of Key City Facilities and meeting space. significant seismic issues. Foster Golf Club House 2004 14,656 N/A Club house and restaurant for Foster Golf Links N/A Was built to current standards in 2004. Low Still researching. N/A Parks Maintenance Facility 2,900 N/A Parks maintenance shops and offices. N/A Generally acceptable. Medium Still researching. N/A Public Safety Buildings Justice Center 2021 123,859 Police, Court, and Emergency Operation's Center Community meeting space. Built to meet current seismic standards. Low $8,755 N/A Fleet and Facilities 2022 23,397 127,125 Public Works Operations, Fleet and Facilities N/A Building was retrofitted to be operational following a seismic event. Low N/A N/A Minkler Shops 1972- 1975 7,480 484,823 Public Works Streets and Utilities. N/A 2008 report identified seismic deficiencies that would render it suspectable to unacceptable levels of damage. Soil liquefaction High $45,537 Yes, was part of the D-20 financing model. Attachment "A", Current Conditions and Overview of Key City Facilities also a concern. New Fire Station 51 2021 11,240 246,878 Fire Station Community space. Built to current seismic standards. Low New Construction N/A New Fire Station 52 2021 14,650 108,904 Fire Station Community space, backup emergency operation's center. Built to current seismic standards. Low New Construction N/A Fire Station 53 1995 7,392 38,860 Fire Station N/A Generally acceptable. Site damage from a seismic event could hinder access. Low $116,332 Fire Station 54 1961 5,398 111,064 Fire Station N/A Does not meet immediate occupancy standards following a seismic event. Low $35,892 Will be leased to RFA. The deed is vested with old Fire District. Staff is working to address this issue. Other Buildings Old Fire Station 51 1973 16,115 81,000 Currently being used for police vehicle evidence storage. None. 2008 study recommended replacing the entire structure. Building is not Medium, protected by levee. $124,815 Yes, was part of the D-20 financing model. Attachment "A", Current Conditions and Overview of Key City Facilities currently being used for occupancy by City staff. Old Fire Station 52 3,330 1971 50,530 Vacant None N/A Low N/A No, deed restrictions limits the City's ability to sell or lease. Old Fire Station 53 (Allentown) 1930 4,608 21,042 Storage None N/A Low N/A Yes, was part of the D-20 financing model. George Long 1965 18,168 166,439 Vacant, some storage None N/A, not being used for occupancy. Medium $60,447 Yes, was part of the D-20 financing model. Attachment "B", Surplus Property Sale Opportunities Updated, March 21, 2023 Council Direction Property Name Status Estimated Value Contract or Final Sales Price Notes Budget Allocation Property Sold or Under Contract HealthPoint Under contract with HealthPoint N/A, under contract. $3,850,000 HealthPoint has already paid the City $2,500,000. The final payment of $1,350,000 is due by June 30, 2023. In Fund 302 — Urban Renewal: $1.85 million to pay off line of credit for Urban Renewal and TIB redevelopment. $1 million for ERP system, $1 million unallocated Travelers Choice Sold, closed October 26, 2021 N/A, sold. $665,000 Part of mitigation measures for impacts with the Justice Center siting. $400,000 was budgeted to urban renewal/TIB redevelopment and $265,000 to the Public Safety Plan (Fund 305) Council Authorized Purchase and Sale Agreement George Long In progress. $3,225,000 N/A Council authorized the Mayor to enter into purchase and sale agreement with King County. Still working to finalize Council Previously Briefed on Likely Surplus Old Allentown Fire Station Not yet started. $200,000 N/A Updated, March 15, 2023 Attachment "B", Surplus Property Sale Opportunities Longacres Parcel Begun preliminary discussions about bringing property to market. $2,000,000 N/A Previously allocated to Public Safety Plan; should annexation to the PSRFA occur these funds would not be needed for the Public Safety Plan. Not budgeted since Council has not given direction. Old Fire Station 51 On hold. $2,300,00 N/A Police is currently using the building for vehicle evidence storage. Previously allocated to Public Safety Plan; should annexation to the PSRFA occur these funds would not be needed for the Public Safety Plan. Not budgeted since Council has not given direction. Newporter Not yet started. $1,000,000 N/A Minkler Shops Have had preliminary discussions with King County Flood District $4,200,000 N/A Cannot be sold until decision is made regarding Public Works Phase 2. Additional Properties, No Council Direction Yet Old Fire Station 52 N/A N/A N/A Deed restriction on property limits the City's option with the property; required to stay in community use. Building will likely need to be demolished and the City will look at city other opportunities N/A Updated, March 15, 2023 Attachment "B", Surplus Property Sale Opportunities with the property to expand Hazelnut park. 6300 Building Not yet started. $4,000,000 N/A Council has not previously been briefed on possible surplus of 6300 building. Until staff can be consolidated into other buildings, the City cannot surplus. Staff has been looking for tenants to lease vacant office space. Funds have not been allocated, decision would need to be made regarding consolidation of city staff into City Hall or other City facility. Star Nursery Site On hold $880,000 N/A This property was purchased for the relocation of Fire Station 54, but construction of the station was deferred. The site was also identified as a possible site for a future teen/senior center. Funds have not been allocated. Updated, March 15, 2023 198 2023 - 2024 Biennial Budget City of Tukwila, Washington Debt Service 2023-2028. This chart displays the general fund contribution to debt service for existing debt, planned debt and proposed debt over the 6-year projection period. The totals in the chart represent debt service payments; the totals do not take into consideration other revenue sources that offset the general fund obligation. Use of Debt Proceeds BUDGET 2023 2024 2025 PROJECTIONS 2026 2027 TOTAL 2028 2023-2028 EXISTING DEBT: LTGO 2015 Interurban/Boeing Access Rd Brdg 392,475 389,375 391,125 387,575 391,050 392,050 2,343,650 Interurban 227,636 225,8 226,853 224,794 226,809 227,389 Boeing Access Road Bridge 164,840 163,5 164,273 162,782 164,241 164,661 LTGO 2017 42nd and 53rd Sidewalks 558,400 557,750 556,800 555,550 554,000 557,150 3,339,650 LTGO 2018 PW Shops 1,532,700 1,534,450 1,534,200 1,531,950 1,532,700 1,531,200 9,197,200 50% paid byutilityfunds (766,350) (767,225) (767,100) (765,975) (766,350) (765,600) (4,598,600) LTGO 2019 PSP (Justice Center, Fire) & PW Shops 1,691,050 1,689,550 1,690,800 1,689,550 1,690,800 1,689,300 10,141,050 22% paid byutilityfunds (372,031) (371,701) (371,976) (371,701) (371,976) (371,646) (2,231,031) SCORE 2019 South County Correctional Entity, SCORE 376,876 376,914 377,126 376,861 377,054 376,693 2,261,524 Jail facility Refunding Estimated contribution by SCORE (376,876) (376,914) (377,126) (376,861) (377,054) (376,693) (2,261,524) LTGO 2020R Southcenter Parkway Extension, emergency management 513,029 516,579 - - - - 1,029,608 Refunding Southcenter Pkwy Extension 376,307 378,911 - - - - Emergency Management 136,722 137,668 - - - - LTGO 2021A PW Shops 314,231 314,241 314,172 314,226 314,198 314,188 1,885,256 50% paid byutilityfunds (157,116) (157,121) (157,086) (157,113) (157,099) (157,094) (942,628) LTGO 2021B Urban Renewal 257,741 257,475 258,381 257,321 257,146 256,826 1,544,890 LTGO 2021C Arterial Streets 542,569 - - - - - 542,569 Existing debt $ 5,019,728 $ 4,479,953 $ 3,449,316 $ 3,441,383 $ 3,444,469 $ 3,446,374 $ 22,251,614 PROPOSED DEBT: LTGO 2020 PW Shops -General Fund 30,000,000 - - 1,951,543 1,951,543 1,951,543 1,951,543 7,806,172 Portion $ - $ - $1,951,543 $1,951,543 $1,951,543 $1,951,543 $ 7,806,172 TOTAL Estimate / Projections $ 5,019,728 $ 4,479,953 $ 5,400,859 $ 5,392,926 $ 5,396,012 $ 5,397,917 $ 30,057,786 51 0 m tetshed Fit,cofr ���Tier 1 Project: LG-35 P-17 Pond Connection Reconnection Green / Duwamish & Central Puget Sound Oft NZ Nero ill., , 1 TUKWILA,' Minkla, i1 ll Park 0 Public _ Incorp.Area Lands Boundary PROJECT FACTS Subwatershed: Lower Green (LG) River mile: RM 13.7-13.9/ left bank Bankside jurisdiction: City of Tukwila Project sponsor: City of Tukwila Budget: $37,000,000 PROJECT TYPE: Acquisition 113 Restoration Planning/ Scoping/ Design Reconnaissance KEY HABITAT: Floodplain Riparian �j Side channel PROJECT DESCRIPTION: Relocate the City of Tukwila's stormwater pond; clean and connect the existing pond to the river, setback the levee to create up to 7 acres of off channel habitat. Primary strategy Protect, restore and enhance floodplain connectivity. Benefits: • Flood risk reduction • Increased habitat connectivity • Increased rearing habitat Contribution to goals metrics: • LG - Off -channel habitat Project Area Map: Ortho2019KCNAT aerial photo Site photo: Google Earth KCIT-DCE file: 2011_10202L LPRE GIS file Q:\20009\WRIA9_ProjectMaps.mxd KLINKAT PAGE 128 Green-Duwamish and Central Puget Sound Watershed Salmon Habitat 2021 Update 200 Tukwila Public Works Operations Campus, Phase 2 APRIL 1, 2024 REGULAR COUNCIL MEETING May, 2023 Approval from Council "Authorize the Mayor to execute contracts as necessary, subject to approval of said contracts by the City Attorneys Office, for design and pre -construction work for the consolidated public works phase 2 project, within a total project budget not to exceed $5,974,412 (includes contingency funds)." Public Safety Plan ❑Seismic Study of City Facilities (2008, updated 2022) • Buildings for first responders would be unusable in the event of an earthquake. ❑Investing in Tukwila: Essential Governmental Services Facilities Plan 2015-2040 (2015) • Recommended the construction and/or replacement of several public safety buildings; including a new justice center, replacement of three fire stations; and a new combined public works facility. CI Public Safety Bond (2016) • Public Safety Bond measure passes with 60.5% of the vote. Bond measure is for fire stations and justice center. ❑Siting Advisory Committee (2017) • Provided recommendations for siting of fire stations, justice center, and combined public works shop ❑City Acquires Property (2018) • Justice Center and Public Works Shops ❑City completes a preliminary layout of the public works shop's site (2018) ❑City Council authorizes Test to Fit for Phase 2 (2022) ❑City completes phase 1 of Public Works Shops (2022) Public Works Siting Parcel accommodates building footprint, space, requirements, environmental conditions. Consolidated operations, combined shops site. Location Reserve power, fuel storage. Expansion capability Location of utilities and infrastructure. Site meets the same standards required for an Emergency Operations Center. Seismic, flood plain. Multiple access points, minimum 2 streets. Proximity of high frequency transit. Minkler Shops 1972-1975 Functions reets Sewer Water Surface Water 4 N) 0 01 city of l uKwila - Public racilities site selection - Heport to Siting Advisory committee B/30/17 red font No Further Consideration ap 10 Zoning Usable Acres Bindings Unique Owners Assessed Value Distance to transit Value/SF Environmental Risks Liquefaction Susceptibility Resuhs of 7/10 Screen Results of E/8 Screen C WORKS 34.5 1 1 524,069,200 S16 S14 Within Urban Shoreline designation Moderate to High Keep for further consideration/ additional info Dropped due to pending permit application, access issues and size PW1 MK/H N/A PW2 MIC/H 10.9 0 1 56,811,1300 rN/A Within Urban Shoreline designation Moderate to Higts Keep for further consideration/ additional info Dropped due to pending permit application and access issues PW3 MIC/H 10.6 10 4 59,834,200 521 : N/A Within Urban Shoreline d on Moderate to High Insufficient usable land upon further assessment Dropped on 7/10 PW4 MIC/H 11.3 7 5 515,601,800 532 N/A None°humid Moderate to High Keep for Further consideration/ additional info Dropped due to pending permit application and ro ert bisected ower Ilnes PWS MIC/H 12.2 5 4 514,212,700 NIA Within Urban Shoreline designation. Portion of property an Ecology cleanup site Moderate to High Keep for further consideration/ additional info Keep for further consideration/ additional info PN16 MIC/H 6.1 3 N/A Within Urban Shoreline designation Moderate to High Keep for further consideration/ additional info Keep for further consideration/ additional info 'W7 Wye MICjH MIC/H 14.8 20.0 7 N/A None observed Epilep tac(Rty observed. Sueerfund she: Moderate to High Keep for further consideration/ additional info No further consideration due to environmental conditions, deal complexity and challenging owners that may impact implementation. beep for further consrderatrorij addtionaI info Dropped on 7/10 Wd9 MII:JH 16.1 5 1 515,912,200 523 Portion of property an Ecology cleanup site Moderate to High PW10 ffMSl MIC/L 30.5 6 2 550,938,800 S36 High risk of landslide on the southern portion of the site. Pardon of property an ite More than half is bedrock; 40% very law and around 10% moderate to hi_ (1 MIC/H 12.6 4 1 548.347,900 58B Far Within Urban Shoreline designation (non issue as the site is improved) Moderate to High No further consideration due to building cost and significantly more space than Dropped on 7/10 �♦jnH��h(rw i Tier 1 PrOJect: LG-35 P-17 Pond Connection Reconnection 1 PROJECT FACTS Subwatershed: UMW Green (LG) River mile: RN13.7-13.9! left bank Bankside jurisdiction: City of Tukwila Project sponsor: City of Tukwila Budget: $37000,00O PROJECT TYPE: !'ta* v PWripr &4Yg1 Quip N<n- — KEY HABITAT: PROJECT DESCRIPTION: Relocate the City of Tukwilas stormwater pond; clean and connect the wielding pond to the river, setback the levee to create up to 7 acres of off channel habitat. Primary strategy Protect, restore and enhance floodplain connectivity. Benefits! • Flood risk reduction Increased habitat connectivity Increased rearing habitat Contribution to goals metrics: • LG - Oft -channel habitat Prime Ar. y• ron rcnox n.. es• �n nea.mowxr w_,,...1.w...1 /9 17 8ji Ij dillillllil'11 aP 4110, L-- IIPM!ff!!14,!H!' lPfl! 1 CONCEPT A Tukwila Public Works M&E Building March 6, 2023 Miller Hay8S11i ASChi1 CIS Test to Fit Analysis Cost Contract Title Test to Fit Design Geotech Exploration Surveying Project Management Firm Miller Hayashi Langan David Evans and Associates Shiels Obletz Johnsen Total: Budget Remaining Contigency: Cost $ 203,337 $ 36,600 $ 25,000 $ 78,238 $ 343,175 $ 350,000 $ 6,825 2022 Actual Expenditures: 2023 Budget Expenditures: Source of Funds Utilities 185,124 164,876 Water: $ 28,029 Sewer $ 15,663 Surface Water $ 38,746 Subtotal: $ 82,438 Other Funds General Fund: $ 82,438 Design and Pre -Construction Tukwila Maintenance & Engineering Building - Design Phase Budget DRAFT - 4/10/2023 Firm Services Design Phase Costs Construction Phase Costs Miller Hayashi Architect $ 3,928,715.00 $ 1,487,110.00 GeoEngineers Geotech $ 32,842.00 $ 48,000.00 NOVO HAZMAT $ 19,900.00 Part of the 19,900 Wetherholt Building Envelope $ 12,950.00 $ 56,850.00 SOJ Project Management $ 750,734.00 Not provided Ogden Murphy Legal $ 50,000.00 Not provided GCCM Preconstruction $ 400,000.00 Not provided Subtotal: $ 5,195,141.00 15% contingency: $ 779,271.15 Total Design Phase Costs: $ 5,974,412.15 (Excludes: Permit Fees, Bond Costs) Financial Impact Design and Pre -Construction Projected Burn Year 2023 2024 2025 Total Total Spend Per Year: $ 1,725,000 $ 2,875,000 $ 1,374,412 $ 5,974,412 Source of Funds General Fund Lease Revenue from UPS: $ 237,021 $ 824,575 $ 280,646 $ 1,342,242 Other Funds: $ 625,479 $ 612,925 $ 406,560 $ 1,644,964 Proceed from Land Sales: $ Subtotal: Utilities Water: $ 293,250 $ 488,750 $ 233,650 $ 1,015,650 Sewer: $ 163,875 $ 273,125 $ 130,569 $ 567,569 Surface Water: $ 405,375 $ 675,625 $ 322,987 $ 1,403,987 Subtotal: Total All Sources: $ 862,500 $ 1,437,500 $ 687,206 $ 2,987,206 $ 1,725,000 $ 2,875,000 $ 1,374,412 $ 5,974,412 N N Paying for Construction ❖Combination of general fund, utilities, land sales, and one- time funds. ❖Utilities will need to pay their fair share to be on the property. City's general funds are already forecasted servicing $1,951,543 in debt service ($3,903,086 total) starting in 2025. (Si) Total Construction Estimates, No Land Sales Towards Construction, 5% Bond, 30 Year Bond Expenditures 2029 2024 2025 Design and Pre -Construction: $ 1,725,000 $ 2,875,000 $ 1,374,412 $ Other Soft Costs: $ $ 23,377,588 $ Total Soft Costs: $ 1,725,000 $ 2,875,000 $ 24,752,000 V$ 2026 2027 2028 - $ - $ - $ - $ r$ I$ 2023 Construction Cost Estimates: $ $ - $ 23,417,500 $ 23,417,500 $ - $ January 2026 Escalation: $ - $ - $ 3,839,090 $ 3,839,000 $ - $ Total Hard Costs: $ $ - $ 27,256,500 $ 27,256,500 $ - $ Total Construction Costs: $ 1,725,000 $ 2,875,000 $ 52,008,500 $ 27,256,500 $ - $ Debt Payments: $ - $ - 5 - $ 1,557,812 $ 5,168,232 $5,168,232 Total: $ 1,725,000 $ 2,875,000 $ 52,008,500 $ 28,814,312 $ 5,168,232 $5,168,232 rce of Funds General Fund Lease from UPS: $ 237,021 $ 824,575 $ 280,646 $ - $ - $ - Potential Additional BEET 1 Funds: $ 50,000 $ 50,000 $ 406,560 $ - $ - $ - Land Sales: $ 300,000 $ 500,000 $ $ $ - $ Exceed Funds from 302 Fund: $ 275,479 $ 62,925 $ - $ - $ Other General Fund Contribution: $ - $ $ - $ - $ - $ Proceeds from Bonds: $ $ $ 79,448,400 $ - $ - $ - General Fund Debt Service: $ - $ - 0 $ - $ 2,668,232 $2,593,232 Funding from Partners: $ $ $ $ $ - $ - Grants: $ $ $ - $ - $ - $ - Park Impact Fee: $ - $ - $ - $ - $ - $ - Subtotal: $ 862,500 $ 1,437,500 $ 80,135,606 $ - $ 2,668,232 $2,593,232 Utilities Water: $ 293,250 $ 488,750 $ 233,650 $ - $ 850,000 $ 875,500 Sewer: $ 163,875 $ 273,125 $ 130,569 $ - $ 475,000 $ 489,250 Surface Water: $ 405,375 $ 675,625 $ 322,987 $ - $ 1,175,000 $1,210,250 Grants: Subtotal: $ 862,500 $ 1,437,500 $ 687,206 $ - $ 2,500,000 $2,575,000 Total All Sources: $ 1,725,000 $ 2,875,000 $ 80,822,812 $ - $ 5,168,232 $5,168,232 Starting Year Balance: Ending Year Fund Balance: $ $ - $ $ 28,814,312 $ (0) $ (0) $ - $ 28,814,312 $ (0) $ (0) $ (0) (52) Total Construction Estimates, Land Sales Going Towards Construction, 5% Bond, 30 Year Bond Expenditures 2023 2024 2025 2026 2027 2028 Design and Pre -Construction: $ 1,725,000 $ 2,875,000 $ 1,374,412 $ - $ - $ Other Soft Costs: $ - $ 23,377,588 $ - $ - $ Total Soft Costs: $ 1,725,000 $ 2,875,000 $ 24,752,000 '$ - 'S - 'S 2023 Construction Cost Estimates; $ $ - $ 23,417,500 $ 23,417,500 $ - $ January 2026 Escalation: $ $ - $ 3,839,000 $ 3,839,000 5 - $ Total Hard Costs: $ - $ - $ 27,256,500 $ 27,256,500 $ - $ Total Construction Costs: $ 1,725,000 $ 2,875,000 $ 52,008,5W $ 27,256,500 $ - $ - Debt Payments: $ - $ - $ - $ 1,557,812 $ 4,550,244 $4,550,244 Total: $ 1,725,000 $ 2,875,000 $ 52,008,500 $ 28,814,312 $ 4,550,244 $4,550,244 Source of Funds General Fund Lease from UPS: $ 237,021 $ 824,575 $ 280,646 $ - $ $ Potential Additional BEET 1 Funds: $ 50,000 $ 50,000 $ 406,560 $ - $ $ Land Sales: $ 300,000 $ 500,000 S 9,500,000 $ - $ - $ Exceed Funds from 302 Fund: $ 275,479 $ 62,925 $ - $ - $ - Other General Fund Contribution: $ - $ - $ - $ - $ - $ Proceeds from Bonds: $ $ $ 69,948,400 $ $ - $ General Fund Debt Service: $ - $ - 0 $ - $ 2,050,244 $1,975,244 Funding from Partners: $ - $ 5 - $ - $ - $ - Grants: $ $ $ $ $ - $ Park Impact Fee: $ $ $ $ 5 - $ Subtotal: $ 862,500 $ 1,437,500 $ 80,135,606 $ - 5 2,050,244 $1,975,244 Utilities Water: $ 293,250 $ 488,750 $ 233,650 $ - $ 850,000 $ 875,500 Sewer: $ 163,875 $ 273,125 $ 130,569 $ - $ 475,000 $ 489,250 Surface Water: $ 405,375 $ 675,625 $ 322,987 $ - $ 1,175,000 $1,210,250 Grants: Subtotal: $ 862,500 $ 1,437,500 $ 687,206 $ $ 2,500,000 $2,575,000 Total All Sources: $ 1,725,000 $ 2,875,000 $ 80,822,812 $ - $ 4,550,244 $4,550,244 Starting Year Balance: Ending Year Fund Balance: $ $ - $ - $ 28,814,312 $ (0) $ (0) - $ - $ 28,814,312 $ (0) $ (0) $ (0) (53) Total Construction Estimates, Land Sales Going Towards Construction, 4% Bond, 30 Year Bond Expenditures 2023 2024 2025 2026 2027 2028 Design and Pre -Construction: $ 1,725,000 $ 2,875,000 $ 1,374,412 $ - $ - $ Other Soft Costs: $ $ 23,377,588 $ - $ - $ Total Soft Costs: $ 1,725,000 $ 2,875,000 $ 24,752,000 '$ - '$ - '$ 2023 Construction Cost Estimates: $ $ $ 23,417,500 $ 23,417,500 $ - $ January 2026 Escalation: $ $ $ 3,839,000 $ 3,839,000 $ $ Total Hard Costs: $ - $ - $ 27,256,500 $ 27,256,500 $ - $ Total Construction Costs: $ 1,725,000 $ 2,875,000 $ 52,008,500 $ 27,256,500 $ - $ - Debt Payments: $ $ - $ - $ 1,557,812 $ 4,045,123 $4,045,123 Total: $ 1,725,000 $ 2,875,000 $ 52,008,500 $ 28,814,312 $ 4,045,123 $4,045,123 Source of Funds General Fund Lease from UPS: $ 237,021 $ 824,575 $ 280,646 $ - $ Potential Additional RE ET 1 Funds: $ 50,000 $ 50,000 $ 406,560 $ - $ Land Sales: $ 300,000 $ 500,000 $ 9,500,000 $ $ Exceed Funds from 302 Fund: $ 275,479 $ 62,925 $ - $ Other General Fund Contribution: $ - $ - $ - $ - $ Proceeds from Bonds: $ - $ - $ 69,948,400 $ - $ General Fund Debt Service: $ $ - 0 $ - $ Funding from Partners: $ $ - $ $ - $ Grants: $ - $ - $ $ - $ Park Impact Fee: $ - $ - $ $ - $ Subtotal: $ 862,500 $ 1,437,500 $ 80,135,606 $ - $ Utilities Water: $ 293,250 $ 488,750 $ 233,650 Sewer: $ 163,875 $ 273,125 $ 130,569 Surface Water: $ 405,375 $ 675,625 $ 322,987 Grants: Subtotal: $ 862,500 $ 1,437,500 $ 687,206 $ - $ - - $ - $ - 1,545,123 $1,470,123 - $ - $ - $ - $1,470,123 1,545,123 $ 850,000 $ 875,500 $ 475,000 $ 489,250 $ 1,175,000 $1,210,250 $ 2,500,000 $2,575,000 Total All Sources: $ 1,725,000 $ 2,875,000 $ 80,822,812 $ - $ 4,045,123 $4,045,123 Starting Year Balance: $ - $ - $ 28,814,312 $ (0) $ Ending Year Fund Balance: $ - $ $ 28,814,312 $ (0) $ (0) $ (0) (0) N 0) Design and Pre - Con Only Construction cost will continue to go up but may cool a bit. Good time to design and have a shovel ready project. Interest rates for muni-bonds are still low and could trend downward in 2024/2025 when the city would need to issue a bond. No obligation to move forward with construction. The City will have offramps. Next Steps N 12 v May 8, 2023: Briefing to Finance and Governance May 22, 2023: Briefing to Committee of the Whole June 5, 2023: Council adopts motion authorizing Mayor to execute agreements. October, 2023 April, 2024: Briefing to City Council. TBD, 2024: Briefing to City Council. TBD, 2025: Briefing to City Council. TBD, Council Authorizing Issuance of Bonds. TBD, Council Authorization Construction. N 03 Tukwila Maintenance and Engineering - East Campus Project Design Update April 1, 2024 POLICY GOALS 1. Recognize 2008 seismic deficiencies, and fulfill commitments in the Public Safety Plan for First Responders 2. Replace Minkler Shops: -Critical facility -Too small -Does not meet current seismic standards -Adjacent to Green River levee 3. Maximize operational effectiveness by consolidating Public Works operations Tukwila Maintenance & Engineering East Campus Project April 1, 2024 2 Miller Hayashi Architects Safe • Efficient • Functional • Forward -looking Consolidate all Public Works functions to one location. Provide a safe environment for employees and visitors. Convey the Department's values. Provide a resilient facility. Be stewards of the environment. Minimize ongoing maintenance of facilities. PROJECT GOALS Tukwila Maintenance & Engineering East Campus Project April 1, 2024 Miller Hayashi Architects FLEET & FACILITIES 13yILDING 4 CONTEXT Tukwila Maintenance & Engineering East Campus Project April 1, 2024 Miller Hayashi Architects JAN 2023 SCHEMATIC DESIGN GCCM Procurement JAN 2024 Nov 2023 City ownershi of UPS parcel DESIGN DEVELOPMENT COUNCIL APPROVAL PROCESS JAN JAN JAN 2025 2026 2027 CONSTRUCTION DOCUMENTS ENVIRONMENTAL REVIEW AND PERMITTING April 2025 UPS Lease Expires CONSTRUCTION REPORTTO COUNCIL REPORTTO COUNCIL REPORTTO COUNCIL REPORTTO COUNCIL (March 2023) (Target: April 2024) (Target: November 2024) (Target: August 2025) MOVE IN January 2027 Tukwila Maintenance & Engineering East Campus Project April 1, 2024 Miller Hayashi Architects 6 STAKEHOLDER ENGAGEMENT Tukwila Maintenance & Engineering East Campus Project April 1, 2024 Miller Hayashi Architects West Parcel Lot Size 3.95 acres Chinook Wind Mitigation Project (King County) N 01 7 S 11 2th St SCL Easement (permanent access) East Parcel Lot Size 6.9 acres Duwamish Gardens Park (City Owned) Duwamish River PROJECT SITE Tukwila Maintenance & Engineering East Campus Project April 1, 2024 Miller Hayashi Architects 8 PROJECT SITE COMPARED TO CURRENT MINKLER PROPERTY Tukwila Maintenance & Engineering East Campus Project April 1, 2024 Miller Hayashi Architects MAP EXCERPT FROM THE BURKE MUSEUM'S WATERLINES PROJECT ART & DESIGN. Y MICHAEL A. LEWIS & JORDAN WEST MONEZ STORY OF THE WATERSHED THE RIVER IS OUR RELATIVE Historically the Duwamish River watershed was a Culturally and ecologically rich corridor. CURRENTLY LIVING WITHIN THE WATERSHED: 15 FISH SPECIES 76 BIRD SPECIES 34 MAMMAL SPECIES 8 AMPHIBIAN SPECIES 4 REPTILE SPECIES Tukwila Maintenance & Engineering East Campus Project April 1, 2024 Miller Hayashi Architects DUWAMISH ESTUARY SUBWATERSHED APPROX SITE LOCATION BURIEN Excerpt from Green/Duwamish River Watershed; Salmon Habitat Plan 2021 10 STORY OF THE WATERSHED SALMON REARING HABITAT The site has potential to provide shallow water rearing habitat for juvenile salmonids which is critical to increasing salmonid survival and restoring this key species to the river. Tukwila Maintenance & Engineering East Campus Project April 1, 2024 Miller Hayashi Architects �! iii14jj_11111.1 =�7 iiiliilUI 20 OHW SHORELINE TRAIL CONNECTOR 200' SHORELINE JURISDICTION SECTION A: EXISTING SITE SECTION THROUGH RESTORATION PARCEL SCALE: 1:30 OHW RESTORATION SITE EXISTING SITE 200' SHORELINE JURISDICTION SECTION A': VIEW WEST FROM RESTORATION SITE SCALE 1:30 MAINTENANCE AND ENGINEERING BUILDING Tukwila Maintenance & Engineering East Campus Project April 1, 2024 Miller Hayashi Architects Initial Iterations Kick Off September 2022 12 1 1 1 Stakeholder Input Process Refine Schemes 1 1 1 1 Further Refine (6) Options 1 Stakeholder Present Input Concepts to Process Council Develop evaluation criteria 1 Score each Concept Plan based on criteria Determine preferred scheme TEST -TO -FIT PROCESS Wrap Up March 2023 Tukwila Maintenance & Engineering East Campus Project April 1, 2024 Miller Hayashi Architects FTEETMDFMMM MMM / SCHEME A FIEETANDFACILRIES mmm SCHEME D - - - - - - - - - - - \ \ 5„2 ST seassoo-/gpqawrimmampaaa- atfastiemi-4. tiliflilikv.ilhOdalliki m!III!I!IFa t?I!1!1lIII Ise MI' MECUM llllln1OQ C4"` 10100 '''�S re emirs. .oiawaviewsweris- e6fee NIZA1GY.i TEMP - METPAFFM preg B+ 1Ai"iilllllllll SCHEME B ilA SCHEME E neETaNDFAama eumm \\ \ s„z6 t r \ \ \min rFLATIAI ol_ 1e 416 Reeeeeeeaeee�eo eees0 a Vvoit 1411 e4 e A �""1�� ei � )s'a'6ee o � \ aOaeeare ililllid'1�n4=iiilillGiiGlGi ,AIIIIIII111NII I , SI SST �,,�6S�1Sovyv dOYQV89001 VYvp STAFF P IN iiiiIIIIllllllllllll_ U1199 IIIIIIIIIIIIII111 4n : ' 1111111Ititt,1111111111 IC!'illlllllll Iliillllllllll sok goat 0\ • DECANT \ .4050 wrsAP IIIIII�1111111111������ 010t swow latetted.0.- SCHEME C SCHEME F CONCEPT SCHEMES PAP KING latallaaangataatimappwr MlGilY++..ul€:IGliilliii USTMFAM I 0 a00 IIIIIIEso31111111111 i r ite,.... Illlllllllllllllln�?Illllh� � ,1 o ralmaiwawaee Off\ '\ 0. .Rl"e 'P'omme� vllll111 Ip iii i�a innmmm:AA i 11110 ADDITION 1\��y „v.t 1111111111111111 ' Il�lllllla kt Tukwila Maintenance & Engineering East Campus Project April 1, 2024 Miller Hayashi Architects Criteria Criteria ID # Criteria Description Importance "Big Picture" Criteria (pass/fail) 1.1 Provides for Department of Ecology waiver requirements Essential 1.2 Provides for code required stormwater facilities Essential 1.3 Located above 500 year flood plane Essential 1.4 Provides for future capacity Essential Public Works Staff Input 2.0 Public Works Staff Preferences & Recommendations 1.00 Program Elements and Flow 2.1 Public Works site program elements provided 1.00 2.2 Public Works covered parking provided 1.00 2.3 Public Works uncovered parking provided 1.00 2.4 Decant facility located adjacent to Spoils 1.00 2.5 Accommodates Drive Through Tool Storage 0.75 2.6 Accommodates Drive Through Dumpster Platform 0.75 2.7 Police Evidence Provided 0.50 2.8 Police Impound Provided 0.50 Campus, Access, Security, and Identity Building location allows for M&E visitor parking to be separated from 3.1 staff parking 1.00 3.2 F&F visitor parking separated from staff parking 1.00 3.3 Improves entrance from Tukwila Int'I Blvd 1.00 3.4 Provides for new security fence 1.00 3.5 Provides for new site lighting and security cameras 1.00 3.6 Efficient walking route between F&F and M&E buildings 0.75 3.7 Efficient walking distance from M&E to site program 0.75 3.8 Building location high-vis to the public 0.50 3.9 Building location takes advantage of amenity view to river 0.50 3.10 Utilizes existing driveway locations at E Marginal Way S 0.50 Environment and Sustainability 4.1 Building orientation optimized for passive solar access 1.00 4.2 Opportunity for solar panels over covered parking or roof 1.00 4.3 Opportunity for EV charging infrastructure 1.00 4.4 Reduces impervious surfaces 0.75 4.5 Habitat and trail connection to adjacent restoration areas 0.50 Subtotal Weighted Score Weighted Ranking Concept A Initial Weighted Score Total 3 3 3 3 3 3 3 3 3 3 3 2.25 3 2.25 2 1 2 1 3 3 3 3 3 3 3 3 3 3 2 1.5 3 2.25 2 1 3 1.5 3 1.5 3 3 3 3 3 3 3 3 2.25 1.5 Concept B Initial Weighted Score Total L 2 3 3 3 3 3 3 0 0 2 1.5 2 1.5 0 0 2 1 3 3 1 1 3 3 3 3 3 3 1 0.75 3 2.25 2 1 3 1.5 3 1.5 ,1111 57 1st 2 2 3 3 3 3 3 2.25 3 1.5 46.75 3rd 0 0 3 3 3 3 3 3 0 0 0 0 0 0 0 0 2 1 1 1 0 0 3 3 3 3 3 3 1 0.75 3 2.25 1 0.5 0 0 0 0 2 2 3 3 3 3 2 1.5 3 1.5 34.5 4th Concept D Initial Weighted Score Total Apr 0 0 3 3 3 3 3 3 0 0 0 0 0 0 0 0 1 0.5 3 3 0 0 3 3 3 3 3 3 0 0 2 1.5 1 0.5 0 0 0 0 0 0 3 3 3 3 2 1.5 3 1.5 32.5 5th Concept E Initial Weighted Score Total 3 3 3 3 3 2 2.25 2.25 0 1 3 3 3 3 3 3 3 2.25 0 0 3 1.5 3 1.5 3 1.5 1 1 3 3 3 3 3 2.25 1.5 50 2nd Concept F Initial Weighted Score Total X X 0 0 1 1 3 3 3 3 0 0 0 0 0 0 0 0 0 0 2 2 0 0 3 3 3 3 3 3 1 0.75 1 0.75 0 0 0 0 3 1.5 3 3 3 3 3 3 1 0.75 3 1.5 32.25 6th Tukwila Maintenance & Engineering East Campus Project April 1, 2024 14 Miller Hayashi Architects FLEET PARKING 111 a°11s 1111/101/111 Oe 11111! SPOILS LL LL IIIIII 'L COVERED (12) 9X20 TOOLS/EQUIP/PARTS (REMOVED FROM M&E) 1 11 I I LOADINGI I I I I I 11 1 I L__ J EXTERIOR COVERED STORAGE ;0 /ERED 3C,) 9X20 (E) FLEET AND FACILITIES BUILDING POLICE EVIDENCE TRUCK WASH VCOVERD ) 15x45 POLICE IMPOUND INTERIOR FLEET PARKING BRINE TANKS MAINTENANCE AND JGINEERING BUILDING 3-STORY 35,000 SF \ / T i� 11 _ l � 1 STAF'� RKINia LNCOVER �6) 9x1 \ CONCEPTA \ \ \ \m \ �9 \ cP \ \ \ \ \ \ \ \ \ Tukwila Maintenance & Engineering East Campus Project April 1, 2024 Miller Hayashi Architects IcOVE RED xso (3) • 16 STAFF PARKING (22) OVERED 'PARKING 9)120 5) COVERED 0 10) CO R D X4 (4 ) POLICE IMPou ND S 112TH St RED =30 (3) GRAVEL MECHANICAL AND ENGINEERING 13UILDING .S'HORELI RESTORATION SPOILS ' • • -• . - • .) -r-'• - - -r•-• FLEET PARKING DUMPSTER LOADING RAMP DEGANT VISITOR/STAFF PARKING 135} A _ SCHEMATIC CAMPUS PLAN LEGEND FLEET AND FACILITIES BUILDING MAINTENANCE AND ENGINEERING BUILDING TRUCK LOADING RANIF PARKING (COVERED) PARKING (UNCOVERED) RECREATION AND CIRCULATION LANDSCAPED AREAS STORMWATER FACILITY PLANTED TREES RIPARIAN AREA DUWANIISH RIVER Tukwila Maintenance & Engineering DUWAMISH RIVER East Campus Project April 1, 2024 Miller Hayashi Architects SCHEMATIC CAMPUS PLAN Police Evidence Chinook Wind Fleet and Facilities Building Police Impound Salt Maintenance and Engineering Building Shoreline Restoration (in Development) ,1,1r1 I 1 Duwamish Gardens Decan Tukwila Maintenance & Engineering East Campus Project April 1, 2024 Miller Hayashi Architects L - J 3 EQUIPMENT / STORAGE WAREHOUSE & C10 SHIPPING AND RECEIVING 18 2 0 re 2 re 0 ct E W LL C4.1 TOO D1.3 GENDER NEUTRAL RESTROOM II DECON �' - i!n 7 C2.4 MA SHOP / C2.6 EQUI • TENANCE C4 TOOL ROOM r\,� 1-11.Yf v� r L r L_ COMPRESSOR ROOM / \\ / // \ I / \ I I C35.P'AINT STORAGE G3.2 PESTICIDE STORAGE -m- ,-m-\ 7-1 YIYIYI C3.3d PARTS STORAGE - SURFACE WATER / SEWER I I I I I I I I I I _ J_ J_ J_ J_ J_ J_ J_ J_ J_ J C3.3c PARTS STORAGE - WATER ■ D6 ELECTRICAL ROOM I 6 6 0_ 2 a -0 PROPOSED TOOL STORAGE BUILDING II II II II r 6 G3.3 COVERED LUMBER STORAGE LJL JL--JL--JL--J G2.1 COVERED TRAFFIC CONTROL DEVICES I II II II II LJLJLJLJLJLJ / \/11h\1/11h 1r II /II\ III /II\ III /II\ III /II\ III /II\ III /II\ II L JL AIL JL JL JL JL JL AIL JL AIL JL JI G2.2 COVERED SPILL RESPONSE SUPPLIES G2.4 COVERED EROSION CONTROL SUPPLIES -114 1 / 1 /G3.1 COVERED PAINT _I / STORAGE a I I IIII IIII L L L II II II • II II II II II L___ L___ J L___ I (`} • ( 1LL_A J L-- ��J 11111 _L I I _L G1.6 COVERED SIGNAL STORAGE \ \ I \ I I 1 /_\/ rLrl �-LII • ( K \)\1\I IL \ / \ G1.3 COVERED STEEL ROAD PLATE STORAGE G2.7 COVERED ROAD MAINTENANCE EQUIPMENT G2.6 COVERED SHORINGB AND EXCAVATION EQUIPMENT / \ G2.5 COVERED WIRE \ SPOOLS I T / \1 . 0 G2.5 COVERED WIRE SPOOLS CIF 11 11r 11 11h 11 11r 1r TI —I ( ) 11`II/III`II/ `II/111`II/11 \ / IL JL AIL JL 1J JL JL JL JII G1.5 COVERED BOLLARD STORAGE A G1.6 COVERED SIGNAL STORAGE Tukwila Maintenance & Engineering East Campus Project April 1, 2024 Miller Hayashi Architects Trrl 1177 IIIIIIII IIIIIIII IIIIIIII IIIIIIII H E-uP STAIR 2 II I TRASH REF KITCHEN 10 L J FITNESS CENTER BIKE STORAGE DECON u STORAGE DRYING ROOM • LAUNDRY MEN'S SHOWER w 1 0 C RR (O 0 MEN'S RR O 0 MEN'S LOCKER 0 1 SIGNAL SHOP u 0 PROPOSED M&E BUILDING - LEVEL 1 ELEV 1 1 Ug01 I I LA, rr II II II II STAIR 1 1- I L RECEPTION k61�qq1 u 0 WOMEN'S RR 'WOMEN'S- �K 14 LOCKER - WOMEN'' SHO R a MDF ROOM I UP- REF WATER QUALITY QI REF ELECTRICAL ROOM ❑ MECHANICAL ROOM ❑ 1 FS °- ROOM )ELEV p MACH RM MEETING F9 F9 F9 F9 FF FF LJ LJ LJ LJ l 1, MEETING rttnrinni + r 1 r 1 r 1 r 1 r 1 r r 1 �k kd kd kd kd k1 k1 kk O Tukwila Maintenance & Engineering East Campus Project April 1, 2024 Miller Hayashi Architects 20 PROPOSED M&E BUILDING - LEVEL 2 rr1 I11 I I I I ❑ L�J 'EJ -'CE3J STAIR 2 UP MEETING( OFFICE ' ' 7 cc r--,OFFICE I � r T T n 1 1 L �E 3T -3'1 F3T -3J1 Far F3'J 1-TifT1F3111 1 1 BREAK OUT SPACE 2 T T T T 1 r- I 17 1 1 L---_1_--- 1 I_---- 1 1 qOn� /OF -HI uell �ngpI 1 1 II 1 1 dLJ LEI LI, 977 qpn' 11�u SURFACE WATER / SEWER DEPARTMENT r--T--T--T--1 L--1--1--1--J RECOVERYY\ __� 1 1 1 1 1 1 1 I I 1 I I 1L--1J 1 _JL. 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J� 1J� L 71T TRAINING ROOM - WEST 4i i 4i _ice -1 4i _Er 11_ T 1r '1 I \c1 1 1/ \-1 \ I 1 y kj I y \J I y ' y L T1JJ r �T� 1 r 1 r) Fl 1 Fl 1 \ �r I f �1 1 Y=1 '1 1 Y=1 b 1 " ' 1 I') fiI b, fi I b, Fi 1 b F 1 kf nye DN STAIR 1 DN �, ` L_J ! i 0 / J b • I Pi b I Pl 1I II'' ' L y L T y TRAINING ROOM - EAST `•=1 • I 1 ' �1 • 1 Li I Li L �1TJ LULU �TlL1 r�7-1 1 I II I q y �1 y COVERED OUTDOOR SPACE 1 n O l COVERED OUTDOOR SPACE Tukwila Maintenance & Engineering East Campus Project April 1, 2024 Miller Hayashi Architects 1. • 0. .0 • . . . • . 1 • "141 4' . • A' • • - • 911: % • jor _ 22 Tukwila Maintenance & Engineering East Campus Project April 1, 2024 Miller Hayashi Architects Ni 23 Tukwila Maintenance & Engineering East Campus Project April 1, 2024 Miller Hayashi Architects COUNCIL REPORTING SUMMARY COUNCIL REPORTING SUMMARY - TPW Maintenance & Engineering Building A/E Services (Design & CA) Permits/Fees GCCM Pre -Construction Construction (includes escalation to Jan 2026) Construction Tax (Pre -con, Const & Const Contingency) Construction Related Costs (Owner Consultants, FF&E, Insurance) PM Services (SOJ, Legal, Project Neutral) Contingency (incl Construction & Project) TOTAL Test To Fit Budget $ 6,278,000 $ 1,940,000 $ 360,000 $ 54,513,000 $ 6,092,754 $ 3,198,000 $ 2,241,000 $ 9,242,246 $ 83,865,000 Schematic Design Budget $ $ $ $ $ $ $ $ 6,215,000 1,930,000 360,000 55,807,089 6,123,797 5,155,035 2,279,000 6,111,257 $ 83,981,179 Tukwila Maintenance & Engineering East Campus Project April 1, 2024 24 Miller Hayashi Architects COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared byMayor's review Council review 07/10/17 RB G %rl4 C 17L.(e, ITEM INFORMATION ITEM No. STAFF SPONSOR: RACHEL BIANCHI ORIGINAL AGENDA DATE: 07/10/17 AGENDA ITEM TITLE Public Safety Plan Siting Update 07/10/17 ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date CATEGORY /1 Discussion Mtg Date SPONSOR ❑Council ❑HR ❑DCD Finance Fire ❑TS ❑P&R ❑Police ❑Ply ❑Court II Mayor SPONSORS Staff and our program management team wish to provide the Council with an update on SUMMARY the siting process for the Public Safety Plan, as well as key target dates and outcomes. REVIEWED BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. ❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. DATE: N / A COMMITTEE CHAIR: II Public Safety Comm. ❑ Planning Comm. RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Mayor's Office COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 07/10/17 MTG. DATE ATTACHMENTS 07/10/17 Informational Memorandum dated 06/29/17 Draft Site Selection process Site celertinn criteria matrix (3) approved thru consensus at 5/22 C.O.W. 243 TO: FROM: CC: DATE: SUBJECT: City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM City Council — Committee of the Whole Rachel Bianchi, Communications and Government Relations Manager Mayor Ekberg June 29, 2017 Public Safety Plan Site Acquisition Process Update ISSUE To secure sites for the new facilities proposed by the Public Safety Plan, the City has engaged Shiels Obletz Johnsen (SOJ) and Heartland, LLC, to lead the City's land search and acquisition process. The Administration proposed to provide an update to the Council on the progress made thus far, and the schedule for future activities. BACKGROUND Pursuant to Site Selection Criteria approved by the Council, and with the guidance of the FACETS report, SOJ and Heartland have begun the process to identify possible sites for the City's new public facilities, including the Justice Center, Fire Stations 52 and 54, and the Public Works Shop. The Siting Advisory Committee (SAC) will monitor and guide the process. SOJ and Heartland will attend the SAC's meetings each month to provide updates and incorporate the Committee's input. Based on early consultation with City staff and the operational needs of these facilities, Heartland has developed a map showing the general search areas for each facility. SOJ will share the proposed sequence of activities related to land acquisition. This includes a recommendation for the following Council review dates: July 10: August 7: August 10: September 5: September 5: September -- November: Overview presentation on Site Selection Process and Search Area Map. Potential executive session meeting for review and input on Medium List of properties. Open House #2 at Fire Station 54 Potential executive session to review and approve Short List of properties. Potential open session to consider Eminent Domain resolution for Short List properties. Authorize broker to begin negotiations. Potential regular executive session meetings to discuss deal terms on particular properties. RECOMMENDATION The Council is asked to provide any feedback on the search areas and activity schedule. ATTACHMENTS Map of search areas Site Selection Process 244 Public Works Area FIRE STATION #53 Justice Center Area PLANNED FIRE STATION #51 City of Tukwila SEARCH AREA Justice Center Fire Station Public Works Fire Station Area Justice Center Area 7-7 Tukwila Public Safety Plan Draft Site Selection Process, v. 6 (rev. 6/28/17) May 2017: 1. Broker selection, NTP. June 2017: 2. Collect and analyze parcel, environmental, listing and other data in a GIS platform 3. Import FACETS data July 2017: 4. SOJ & Heartland work with City staff to generate "Long List" of site options. Initial screening against Operational Requirements to create "Medium List." 5. July 10, 7 pm: Sal and Heartland provide overview presentation on site selection process/progress to Council. 6. July 10 — August 7: Additional analysis and data collection on Medium List. Measure against Council -approved screening criteria. 7. July 26, 6:00 pm: SOJ and Heartland present site selection criteria and process to Siting Advisory Committee. August 2017: 8. August 7, 7 pm: Potential City Council Executive Session to present Medium List for review and input. 9. August 8 — September 5: Heartland develop rough cost estimates for top -ranked properties. 10. August 10, 5:30-7:30pm: Open House #2 at Fire Station 54 11. August 23, 6:00 pm: Update and consultation with Siting Advisory Committee. September 2017: 12. September 5: 7:00 pm: Potential City Council Executive Session to review Short List 13. September 5: City Council may consider, in open session, and adopt Eminent Domain resolutions for all Short List Properties. Authorize Heartland to begin negotiations with property owners. 14. September 2716:00 pm: Update and consultation with Siting Advisory Committee. September — November: 15. Heartland to initiate negotiations with selected property owners. a. Potential regular discussions with City Council in Executive Session. 16. Heartland work with City's legal counsel to draft negotiated purchase and sale agreements 246 Site Selection Criteria, v.6 Public Safety Plan Facilities Fire Station Criteria 15-May-17 Site Alternatives - Fire Stations Red Indicates Essential Component EVALUATION CRITERIA - FIRE STATIONS 1. City Operational Requirements - Must Have a. Location within Response Time Polygon b. Parcel Size, Environmental Conditions c. Parking Needs d. Multiple Entry Points !e. Site meets same standards required for an EOC f. Neighborhood Considerations g. Location of utilities and infrastructure h. Ongoing operating expenses Subtotal out of possible 16: 2. City Policy Requirements/Guidance a. Benefit to Public Safety b. Commitment to Customer Service c. Ensuring the Efficient Delivery of Customer Service d. Containing Development Costs - Ensure ability to deliver all promised facilities e. Mindfulness of Ongoing Operations Expenses f. Importance of Location g. Significance of Flexibility h. Opportunities for innovation Subtotal: 3. Public Desires a. Include meeting rooms available to community b. Make fire stations easier to find Subtotal: Total Score 4. Site Details a. Parcel Size b. Building size c. Parking capacity - public d. Parking capacity - equipment 5. Costs a. Purchase Option - applied to purch price, not in total b. Purchase Price c. Due Diligence d. Site Modifications e. Building Modifications f. New Construction Total Costs Station 52 Station 54 Illustration Only 5 5 0 43,560 12,500 15 4 $1,500,000 $1,500,000 Legend: Requirements EMI NO 5 Acceptable Optimal 0 Policy/Public 1-3 4-6 7-9 so Unfavorable Neutral Favorable 113 247 Site Selection Criteria, v.6 Public Safety Plan Facilities Justice Center Criteria 15-May-17 Red Indicates Essential Component EVALUATION CRITERIA - JUSTICE CENTER 1. City Operational Requirements Must Have a. Police Requirements i. Parcel accommodates building footprint, space requirements, environmental conditions ii. Secure parking for 80 PD vehicles iii. Secure parking for PD equipment iv. Secure parking for evidence vehicles (optional) v. Outdoor training area vi. EOC Requirement' microwave communications equip vii. EOC Requirement: seismic, flood plain viii. EOC Req: fuel storage for emergency generator ix. Multiple access points, min 2 streets x. Proximity of high frequency transit b. Court Requirements i. Parcel accommodates building footprint & requirements ii. Public parking needs: 150 spaces iii. Secure parking for staff/judge: 15 spaces N. Community/meeting room for 50, flex configuration v. High Frequency Transit - scored above above Subtotal out of possible 28: 65 2. City Policy Requirements/Guidance a. Benefit to Public Safety b. Commitment to Customer Service c. Ensuring the Efficient Delivery of Customer Service above above Site Alternatives - Justice Center 4 5 above above #6 above #7 above d. Containing Development Costs - Ensure ability to deliver all promised facilities e. Mindfulness of Ongoing Operations Expenses f. Importance of Location g. Significance of Flexibility h. Opportunity to catalyze private developments i. Opportunities for future expansion j. Location of utilities and infrastructure k. Ongoing operating expenses I. Opportunities for innovation 3. Public Desires i. Expandability to accommodate future needs ii. Security for the public and the staff iii. Nearby transit access iv. Opportunity to enhance a neighborhood v. Cost of the overall facility vi. Sustainability/envlronmental concerns Conference rooms available to the public viii. Close to roadways, city buildings, businesses ix. Far from residential areas 0 Subtotal: 0 Total Score 65 above 0 4. Site Details a. Existing Building? YES b. Parcel Size 120,000 c. Building size 45,000 d. Parking capacity - public 175 e. Parking capacity - secure 20 f. Walking distance to transit {feet) g. Transit frequency {every xx minutes) 675 15 5. Costs a. Purchase Option - applied to purch price, not in total b. Purchase Price $5,699,000 c. Due Diligence d. Site Modifications e. Building Modifications f. New Construction Total Costs $5,699,000 $0 $o, Legend: Requirements Policy/Public NO 1-3 Unfavorable 5 Acceptable 4-6 Neutral Optimal 7-9 Favorable 248 115 Site Selection Criteria, v.6 Public Safety Plan Facilities Public Works Facility Criteria 15-May-17 Red Indicates Essential Component c 0 N i LL EVALUATION CRITERIA - PUBLIC WORKS FACILITY 1. City Operational Requirements - Must Have a. Parcel accommodates building footprint, space requirements, environmental conditions b. Location c. Reserve power, fuel storage d. Expansion capability e. Location of utilities and infrastructure f. Ongoing operating expenses g. Site meets same standards required for an EOC h. Adequate Parking Subtotal out of possible 14: 2. City Policy Requirements/Guidance a. Benefit to Public Safety b. Commitment to Customer Service c. Ensuring the Efficient Delivery of Customer Service d. Containing Development Costs - Ensure ability to deliver all promised facilities e. Mindfulness of Ongoing Operations Expenses f. Importance of Location g. Significance of Flexibility h. Opportunities for innovation 3. Public Desires i. Expandability to accommodate future needs ii. Sustainability/environmental concerns iii. Opportunity to enhance a neighborhood iv. Central location v. Access to new public spaces vi. Facilities sharing a site 4. Site Details a. Parcel Size b. Building size c. Parking capacity - public _ d. Parking capacity - equipment 5. Costs Subtotal: Subtotal: #1 0 m in STI 0 x w Total Score] 39 a. Purchase Option - applied to purch price, not in total b. Purchase Price c. Due Diligence d. Site Modifications e. Building Modifications f. New Construction Total Costs 225,000 n/a 27 13 $2,600,000 $2,600,000 Legend: Site Alternatives - Public Works Facility #2 #3 #4 #5 0 0 so 0 0 0 0 so Requirements MOM NO 5 Acceptable Optimal 0 0 #6 0 0 0 0 so Policy/Public 1-3 Unfavorable 4-6 Neutral 7-9 Favorable 117 249 N 01 0 Public Safety Plan Siting Advisory Committee Siting Process and Recommendations Siting Advisory Committee Purpose OProvide advice and recommendations on siting process and sites CProvide input and direction to ensure robust community engagement throughout the siting process Siting Advisory Committee Members CDennis Roberston OThomas McLeod O Joe Duffie (alternate) O Bob Giberson CTod Bookless, Chair O Kathleen Wilson, Vice Chair O WiII Gillespie O Jerry Thornton 3 Siting Advisory Committ Work t�D Work Dc e Aim • Reviewed information on each facility • Reviewed and provided advice on council - approved Siting Criteria for each site Fire Station Location study Participated in the planning and implementation of Open Houses (2) • •1GMar lF '.ed Indimtcs Fssentla' Camponerrt EVAUJATPOri ClerTERIA • JUSTICE CEririR Site S ILCtian Criteria, v.& :'r Plan Fac lisres Cenmr [rune k1 Site Alternatives • Jurlice Center L illy Operational Requirements -Must Hare a. Police Plegiesnents crnlronnental ro.a•t ens 1. Secure parking for Rr PO vehkles iIl.Securc parking far PO aqulpnxnt !LYE —lire panting for evdcrkevehlcles lxtlanaD Y-♦Surber training area vl. IOC Regrier.crrt: rkroware eammasnkotans equip Remireme-,t se snrr,flocci n fuel s:arage iur emergency generator x .: ]Ic nin 2 streets x. •":v of high frequency transit ICIMEr 1 Illustration Volt 2 2 2 Far:el ::[amrno-dales bui d rlt faotprnt & requramie nl'. N. Pub is parking needs: 113 spaces NI. Srsurc aalsdng for staifJ,WRe: ]Srxaccs k.[ammunity.meeting roam for d1,flen onnfyiparatlan r. Hlleh Frequer bTransit-spored abate Se metal out of possible 38. L City Palley Regiemcnts%Guidar oc a. Renelrt so Public Safe,. lo. •-:-a .....- ^r Scrooe L !Tut., -• -...!. -" .: very of Ws -tamer SeNrrc : Lora Ens.— a -.eta cc ' tillommisrsi fan ltdr. e. Mino=__-^ss of 0-: , • .' Operadorc Expenses 1. Importance of :oc:: g. Sgmfcance of =ten h. Opportunity to zeta y:e c• • .'..- ]esxlopmcnts I. Oprcrarnrdes forfuNrcexp:-s,on I. Lacntan of utll ties and Infrasrn rture k. 9nRdnR operat r1T edpenses I. Oppuro.nudes for Inrrnatlon subtotal ]3 2gQ1'e 0 Siting Advisory Committee Work to Date Reviewed site - specific locations for each facility Siting Advisory Committee Work to Date Reviewed site - specific locations for each facility Fire Station 54 5 I.4Oth-St 148th-St • :.•. ?' s. -�a17 Goo* WlElNININWININLELNINIELNININLELNININLERNINLEWS Siting Advisory Committee Work to Date Reviewed site - specific locations for each facility Justice Center Siting Advisory Committee Work to Date Reviewed site - specific locations for each facility Public Works Facility • S-Glaverdale 5t Reviewed information on each site and parcel City ofTukwila - Public Facilities Site Selection - Report to Siting Advisory Committee B/3. /17 red font rya Further Consideration Map Id Zoning PUBLIC WORKS Usable Jwres 9ddIdIrrgs Unique owners Arssmsed Value Assinsed Value/SF Distance to transit Erwlronmental Risks Liquefaction SustegitIbillity Results of 7f i0 Screen Res ulis of 8f8 Screen PVWL MIQH 34.5 1 1 $24,069,200 $16 N.IA Within Urban Shoreline designation Moderate to High Keep for further consideration/ additional info Dropped due to pending permit application, access issues and size PW2 MIQH 10.9 0 1 S6,217,800 $1.4 N.IA Within Urban Shoreline designation Moderate to High Keep for further consideration! additional info Dropped due to pending permit application and access issues PW3 MIQH 10.6 10 4 $9,234,200 $21 N.IA Within Urban Shoreline designation Moderate to High Insufficient usable land upon further assessment Dropped an 7/10 PW4 MIQH 11.3 7 5 $15,691,800 $32 NIA None observed Moderate to High Keep far further consideration/ additional info Dropped due to pending permit application and property bisected by power lines PWS MI(IH 12.2 5 4 $14,212,700 $27 N/A Within Urban Shoreline designation. Portion of property an Ecology cleanup site Moderate to High Keep Inc further consideration/ additional info- Keep far further consideration{ additional info PW6 MIQH 6.1 3 2 $10,569,800 $27 N/A Within Urban Shoreline designation Moderate to High Keep for further consideration/ additional info Keep for further consideration/ additional info PW7 MK}H 14.0 7 5 $23053,000 $17 N/A None observed Moderate to High Keep far further consideration/ additional info Keep for further consideration/ additional info- PWS MIQH 2O.0 13 1 $74,497,600 $29 N/A Within When Shoreline designation. ha Ecologyfacility observed. Superfund site. Moderate to High ' Dropped an 7/10 No further€onsideradon due to environmental conditions, deal complexity and challenging owners that may impact implementation. PW9 MIQH 16.1 5 1 515,912,200 $23 N/A Portion of property an Ecology cleanup site Moderate to High PVW10 MI(IL 30.5 6 2 $50,938,900 $36 N/A Nigh risk of landslide on the southern portion of the site. Portion of property an Ecola- cleanu • site More than half is bedrock; 4094 very low and around 1096 moderate to hi;h JUSTICE CF 1TOI )C1 MKIH 12.6 4 1 $48,347,900 S98 Far Within Urban Shoreline designation (non issue as the site is imoraeedl Moderate to High No further€onsideradon due to building cost and sianificantIv more mace than Dropped on 7f10 Compared short Iist against criteria for each facility Site Selection Criteria, v.6 Puri Safety Wan Fad 2@S Fire Station Criteria B AL:& 17 Site- AIt r atie -Fire Stations Station 52Station 54 ' . . mmIC rnpDn■nt FS5Z_A FS52_O F552_E �Z� �Z_G FS54_A FS54_3 F554_E F554_) E in / ru ƒ 2 q E L SC Blvd . GGth Ass Ern m 2 § 4 U- li Si Campus North parking Lot 2 / "§ 2 91 5t2rNurseryr S.d E Ln Star NurseryLan.) EVALUATION CRITERIA - FIRE STAINS 1. Oty Operational litiquIremmrds. Mud lima = Location i hin e5picinsit Time Pplygon 5 !D SO 5 10 10 5 lO 5 h_Parcel Si ,Ens|mnmen|a|[one|kion§ 10 5 5 3 5 5 5 5 5 Public Engagemen Two in -person open houses Two online open houses Mailings with information Comprehensive website Engagement with community organizations Public meetings; regular Council updates Public Engagemen What we heard O Ability of projects to transform a neighborhood O Facility needs to fit within a neighborhood O Fire stations should be sited equitably throughout the City O Keep Public Works out of residential areas How we got to recommended sites 1 Location, access and operability key OEmergency response times, particularly for Fire Stations C Keeping our commitments -safe locations away from flood plain, liquefaction areas, etc. OSite selection criteria CCommunity input Recommended Sites Siting Advisory Committ Recommendations Fire Station 52 City Hall Campus North parking lot Siting Advisory Committee Recommendations Fire Station 54 42nd Ave. S. & S. l4OthSt. 5 1 39th St Siting Advisory Committee Recommendations Justice Center TIB & S. 150th St. "ra eN2 1111"1 7:3 Ci- 5152nd St Siting Advisory Committee Recommendations Public Works Between TIB, S. ll2th St. and E. Marginal Way Final Thoughts C Robust process; highest ranked sites met the criteria C Work with the businesses displaced C Understand and support eminent domain; hope for negotiated agreement C Continued advice on community engagement - critical as the projects move forward C Excited about the opportunity to improve our community 270 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 04/01/24 )R ITEM INFORMATION ITEM No. 6.B. STAFF SPONSOR: HARI PONNEKANTI ORIGINAL AGENDA DATE: 04/01/24 AGENDA ITEM TITLE Interlocal Agreement with the City of Tukwila and the City of Maple Valley and the City of Burien for food waste prevention and diversion outreach CATEGORY ❑ Discussion Mtg Date 0 Motion Date 04/01/24 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg SPONSOR Council ❑Mayor ❑HR ❑DCD ❑Finance Fire ❑TS ❑P&R ❑Police 0Ply Court SPONSOR'S SUMMARY Following the successful acquisition of the joint RE+ grant aimed at designing and implementing food waste prevention and diversion education outreach, the City collaborated with Burien and Maple Valley to select a consultant to implement outreach work around the upcoming House Bill 1799. The Council is being asked to approve the Interlocal Agreement between the City and the Cities of Burien and Maple Valley. ►a Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Arts Comm. ❑ Parks Comm. COMMITTEE CHAIR: ARMEN ❑ Planning/Economic Dev. ❑ Planning Comm REVIEWED BY ❑ LTAC DATE: 03/25/24 PAPYAN RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Meeting COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 04/01/24 MTG. DATE ATTACHMENTS 04/01/24 Informational Memorandum dated 03/22/24 Draft Interlocal Agreement Minutes from Transportation and Infrastructure Committee meeting of 03/25/24 271 272 City of Tukwila Thomas McLeod. Mayor Public Works Department - Hari Pannckcnti, Director/City Engineer INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/City Engineer CC: Mayor Thomas McLeod DATE: March 22, 2024 SUBJECT: Interlocal Agreement with the City of Tukwila and the City of Maple Valley and the City of Burien for food waste prevention and diversion outreach ISSUE Approve an Interlocal Agreement (ILA) with the City of Tukwila (The City) and the Cities of Burien and Maple Valley for the provision of food waste prevention and diversion outreach programming by third -party consultants. BACKGROUND Following the successful acquisition of the joint RE+ grant aimed at designing and implementing food waste prevention and diversion education outreach, the City collaborated with Burien and Maple Valley to select a consultant to implement outreach work around the upcoming House Bill 1799. DISCUSSION While the City of Tukwila is the primary contracting party with the consultants for the design and implementation of the food waste prevention and diversion programs, this ILA formalizes the cooperative management of the contract. This ILA was created by our City Attorney and approved by the other cities' legal departments as well. FINANCIAL IMPACT None. RECOMMENDATION The Council is being asked to approve the Interlocal Agreement between the City and the Cities of Burien and Maple Valley and consider this item at the April 1, 2024 Regular meeting and subsequent April 15, 2024 Regular Consent Meeting. ATTACHMENTS: Draft Interlocal Agreement 273 274 INTERLOCAL AGREEMENT FOR WASTE REDUCTION AND RECYCLINGFOOD WASTE PREVENTION AND DIVERSION OUTREACH CONSULTING SERVICES Between the Cities of Tukwila, Maple Valley, and Burien This agreement is entered into pursuant to Chapter 39.34 RCW between the City of Tukwila, Washington (hereafter referred to as the "City of Tukwila"), the City of Maple Valley, Washington (hereafter referred to as the "City of Maple Valley"), and the City of Burien, Washington (hereinafter referred to as the "City of Burien"), collectively referred to as "the Parties." This Interlocal Agreement describes the terms and conditions under which the Parties will receive recycling andfood waste prevention and diversion outreach programming from third -party consultants ("Consultants"). WHEREAS, the City of Tukwila received grants for the design and implementation of food waste prevention and diversion education and outreach programs for businesses, multifamily properties, and residents.; and WHEREAS, the City of Tukwila will enter into a contract with Consultants for the design and implementation of recycling andfood waste prevention and diversion education and outreach programs for businesses, multifamily properties, and residents ("Professional Services Agreements"); and WHEREAS, The City of Tukwila will agree to compensate Consultants for services rendered under the Professional Services Agreements; and WHEREAS, RCW 39.34.030 authorizes an agreement for joint or cooperative action by public agencies upon appropriate legislative action by the governing body of each agency prior to entry into such agreement; and WHEREAS, the Parties desire to allow for the City of Maple Valley and the City of Burien to receive the same or similar services from Consultants as provided in the Professional Services Agreements, subject to the provisions of this agreement. IN CONSIDERATION OF THE MUTUAL PROMISES CONTAINED HEREIN, the parties agree as follows: 1. The recitals are incorporated herein by reference. 2. Administration. It is recognized that this Interlocal Agreement has been formulated to provide broad outlines of responsibilities, and it is anticipated that the details of the relationship formed by this agreement will be arrived at through written understandings between the Parties. In the event that the Parties are unable to agree on any provision relative to the administration of this Interlocal Agreement, any such dispute shall be resolved at a meeting of one representative of each of the Parties. In the event the representatives are unable to arrive at a resolution of the dispute, the parties have the option of terminating this agreement as provided herein. 3. Responsibilities. 1The City of Tukwila shall provide payment to Consultants for all work completed under the Professional Services Agreements, inclusive of any work completed in the City of Maple Valley or the City of Burien. The Parties shall each be responsible for coordinating with Consultants to manage work completed within their respective jurisdictions. {NM M4876-3970-5248;2/13175.000001/} Commented [NMM1]: Confirm. Commented [AS2R1]: I believe this is correct, but Tukwila to do final confirmation on the language. 275 4. Insurance. The City of Tukwila shall require Consultants to procure and maintain for the duration of the Professional Services Agreements, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by Consultants, their agents, representatives, employees or subcontractors, including the following: 1. Commercial Automobile Liability insurance with limits no less than $1,000,000 combined single limit per accident for bodily injury and property damage; 2. Commercial General Liability insurance written on an occurrence basis with limits no less than $2,000,000 combined single limit per occurrence and $2,000,000 aggregate for personal injury, bodily injury and property damage. 3. Worker's Compensation insurance at the limits established by the State of Washington. The City of Tukwila shall require that it (including its officials, officers, agents and employees) and the other Parties (including their officials, officers, agents and employees) are named as additional insured on all of the aforementioned policies, for work performed by or on behalf of Consultants. The City of Tukwila shall obtain from the Consultants either a certified copy of all policies with endorsements attached, or a Certificate of Insurance with endorsements attached as are necessary to comply with the contract specifications. The City of Tukwila shall provide the other Parties with copies of all such policies and documents received from Consultants, upon demand from the Parties. The City of Tukwila shall require that Consultants defend, indemnify and hold the other Parties, their officers, officials, agents, employees and representatives harmless from any and all claims, injuries, damages, losses or suits, arising out of or in connection with the Consultant's participation in the Project, except for injuries and damages caused by the sole negligence of the Party. The City of Tukwila shall require that Consultants waive their immunity under Washington's Industrial Insurance Act, RCW Title 51, solely for the purposes of this indemnification. 5. [Indenmificatioi Each of the Parties hereby releases and agrees to indemnify and hold harmless the other Parties, their successors and assigns and the officers, employees and agents of each ("Indemnitees"), from and against any and all claims of third parties and losses, harm, cost, liabilities, damages and expenses (including, but not limited to, reasonable attorneys' fees) arising from the performance of the Professional Services Agreements and its amendments and/or addenda; PROVIDED, however, that no Party shall be required to so indemnify any such Indemnitee against liability for damages caused by or resulting from the sole negligence of Indemnitee 6. Term; Termination. This Interlocal Agreement shall be in full force and effect for a period commencing upon execution and ending on December 31, 2025 ("Termination Date"). In the event that the City of Tukwila extends the Professional Services Agreements beyond the Termination Date, this Interlocal Agreement shall be automatically extended consistent with the Professional Services Agreements. However, any Party may withdraw from this Interlocal Agreement at any time by giving ten (10) days written notice to each of the other Parties. 7. Amendment or Modification. This Interlocal Agreement may be amended or modified only by a subsequent written document executed by the City of Tukwila, the City of Maple Valley, and the City of Burien. {NM M4876-3970-5248;2/13175.000001/I Commented [NMM3]: Confirm that the cities want an indemnification agreement amongst themselves Commented [AS4R3]: This is acceptable. 276 8. Administration. The Parties agree that no separate legal or administrative entities are necessary in order to carry out this Agreement. If determined by a court to be necessary for purposes of the Interlocal Cooperation Act, Ch. 39.34 RCW, an administrator, or joint board responsible for administering the Agreement will be established by mutual agreement. 9. Financing; Budget. This Agreement does not contemplate joint financing of the activities within its scope, nor does it contemplate a joint budget. 10. Property Acquisition and Disposition. This Agreement does not contemplate the joint acquisition of property by the Parties. At termination, each party will remain the sole owner of its own property. 11. Filing. In accordance with RCW 39.34.040, this Agreement will be filed with the King County Auditor or listed on the web sites of the parties prior to its effective date. 12. Severability. In the event that any provision of this Agreement is determined to be unenforceable or inconsistent with the laws of the State of Washington, the remaining provisions of this Agreement shall continue to be effective and deemed to be in full force and effect. CITY OF TUKWILA, WASHINGTON CITY OF MAPLE VALLEY, WASHINGTON By: By: {NAME}Thomas McLeod Laura Philpot Title: {TITLE}Mayor Date: Attest / Authenticated Date: Title: City Manager Attest/ Authenticated City Clerk City Clerk CITY OF BURIEN, WASHINGTON By: [ Adolfo Bailon Title: [City Manager Date: Attest / Authenticated {NM M4876-3970-5248;2/13175.000001/I 277 City Clerk {NM M4876-3970-5248;2/13175.000001/I 278 Transportation & Infrastructure Services Committee Minutes March 25, 2024 E. Bid Award: Stormwater Outfalls Water Quality Retrofit Project Staff is seeking approval to award a contract to Road Construction Northwest, Inc. in the amount of $928,288.50 for construction of the project. Committee Recommendation Unanimous approval. Forward to April 1, 2024 Regular Consent Agenda. F. Consultant Contract: Organics Diversion and Reduction Staff is seeking approval of a grant -funded contract with Cascadia Consulting Group in the amount of $100,000 to provide outreach to food service businesses. Committee Recommendation Unanimous approval. Forward to April 1, 2024 Regular Consent Agenda. G. Grant Acceptance: Organics Diversion and Reduction Staff is seeking approval to accept $50,000 from the Washington State Department of Ecology Waste Reduction and Recycling Education program to support frontline food service businesses in setting up organics services. Committee Recommendation Unanimous approval. Forward to April 1, 2024 Regular Consent Agenda. H. InterlocalAgreement: Food Waste Prevention and Diversion Outreach Staff is seeking approval of an Interlocal Agreement with the cities of Burien and Maple Valley * for the provision of food waste prevention and diversion outreach programming. Committee Recommendation Unanimous approval. Forward to April 1, 2024 Regular Meeting. I. Grant Acceptance: Major Pavement Overlay and Repairs Staff is seeking approval to accept three Washington State Department of Transportation Asset Management grant awards: $3,990,000 for Boeing Access Road, $1,309,000 for Orillia Road S, and $4,958,000 for Interurban Avenue S. Committee Recommendation Unanimous approval. Forward to April 1, 2024 Regular Consent Agenda. J. Local Road Safety Plan Update Staff presented an update on the project. Committee Recommendation Discussion only. The meeting adjourned at 6:45 p.m. Committee Chair Approval 279 280 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 3/25/24 LH 4/1/24 LH ITEM INFORMATION ITEM No. 6.C. STAFF SPONSOR: LAUREL HUMPHREY I ORIGINAL AGENDA DATE: 3/25/24 AGENDA ITEM TITLE Resolution authorizing allocation from SKHHP Housing Capital Fund. CATEGORY ❑ Discussion Mtg Date ❑ Motion Mtg Date ® Resolution Mtg Date 3/25/24 ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ® Council ❑ Mayor 0 Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PW SPONSOR'S SUMMARY The proposed resolution authorizes the allocation of $15,402.00 from the city's existing contributions to the South King Housing & Homelessness Partners (SKHHP) Housing Capital Fund. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. DAIL: COMMITTEE CHAIR: O Planning Comm. RECOMMENDATIONS: SPONSOR/ADMIN. COMMITI'F E COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED $15,402 AMOUNT BUDGETED $15,402 APPROPRIATION REQUIRED $ Fund Source: HB 1406 REVENUE Comments: MTG. DATE RECORD OF COUNCIL ACTION 3/25/24 Forward to next Regular Meeting 4/1/24 MTG. DATE ATTACHMENTS 3/25/24 Information Memo Presentation Draft resolution 4/1/24 Final Resolution 281 282 City of Tukwila Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AUTHORIZING THE DULY -APPOINTED ADMINISTERING AGENCY FOR SOUTH KING HOUSING AND HOMELESSNESS PARTNERS (SKHHP) TO EXECUTE ALL DOCUMENTS NECESSARY TO ENTER INTO AGREEMENTS FOR THE FUNDING OF AFFORDABLE HOUSING PROJECTS, AS RECOMMENDED BY THE SKHHP EXECUTIVE BOARD, UTILIZING FUNDS CONTRIBUTED BY THE CITY OF TUKWILA TO THE SKHHP HOUSING CAPITAL FUND. WHEREAS, on February 21, 2019, the City of Tukwila entered into an Interlocal Agreement to form South King Housing and Homelessness Partners (SKHHP) to help coordinate the efforts of South King County cities to provide affordable housing; and WHEREAS, on May 17, 2021, the City of Tukwila entered into an Interlocal Agreement for the purposes of pooling sales tax receipts with SKHHP to administer funds through the SKHHP Housing Capital Fund; and WHEREAS, the SKHHP Executive Board has recommended that the City of Tukwila participate in the funding of certain affordable housing projects and programs hereinafter described; and WHEREAS, the SKHHP Executive Board has developed recommended conditions to ensure the City's affordable housing funds are used for their intended purpose and that projects maintain their affordability over time; and WHEREAS, pursuant to the SKHHP formation Interlocal Agreement, each legislative body participating in funding a project or program through SKHHP's Housing Capital Fund must authorize the application of a specific amount of the City's funds contributed to the SKHHP Housing Capital Fund to a specific project or program; and 2024 Legislation: SKHHP Allocation Version: 02/15/2024 Staff: L. Humphrey Page 1 of 2 283 WHEREAS, the City Council desires to use $15,402.00 from funds contributed to the SKHHP Housing Capital Fund as designated below to finance the projects recommended by the SKHHP Executive Board; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Pursuant to the Interlocal Agreement, the City Council authorizes the duly -appointed administering agency of SKHHP to execute all documents and take all necessary actions to enter into agreements on behalf of the City to fund the rehabilitation of the Multi -Service Center's Victorian Place II, and to use $15,402.00 from the City's SHB 1406 contribution. Section 2. The agreements entered into pursuant to Section 1 of this resolution, shall include terms and conditions to ensure that the City's funds are used for their intended purpose and that the projects maintain affordability over time. In determining what conditions should be included in the agreements, the duly -appointed administering agency of SKHHP shall be guided by the recommendations set forth in the SKHHP Executive Board's memorandum dated January 17, 2024, a copy of which is attached hereto as Exhibit A. Section 3. This resolution will take effect and be in full force immediately upon passage and signatures. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2024. ATTEST/AUTHENTICATED: Andy Youn, CMC, City Clerk Mohamed Abdi, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Office of the City Attorney Attachment: Exhibit A — SKHHP Executive Board memorandum dated January 17, 2024 284 2024 Legislation: SKHHP Allocation Version: 02/15/2024 Staff: L. Humphrey Page 2of2 SKIIP South King Housing and Homelessness Partners TO: FROM: DATE: RE: City of Auburn City Council City of Burien City Council City of Covington City Council City of Des Moines City Council City of Federal Way City Council Memorandum City of Kent City Council City of Normandy Park City Council City of Renton City Council City of Tukwila City Council SKHHP Executive Board January 17, 2024 2023 SKHHP Housing Capital Fund Recommendation OVERVIEW The 2023 SKHHP Housing Capital Fund was the second funding round made possible by pooling resources among SKHHP member jurisdictions. 2023 was the first year members pooled funds sourced from HB 1590, which led to quadrupling the amount of funding available over the previous year totaling $5,899,297. SKHHP received six applications for funding representing over $8.6 million in requests to develop or preserve 493 units of housing. The SKHHP Executive Board concurred with the majority of the SKHHP Advisory Board's recommendation and recommends funding four projects totaling $5,747,306 (see Table 1). Of this total, the Executive Board recommends using $777,306 of the total $928,812 sourced from SHB 1406 revenue contributions for one preservation project; and $4,970,000 sourced from HB 1590 revenue contributions for three new construction projects. This recommendation leaves a balance of $151,506 in SHB 1406 funds and $485 in HB 1590 funds in the Housing Capital Fund that will rollover into the next funding round in 2024 (see Tables 2 and 3). A summary of the recommended projects, funding rationale, and the conditions for funding are described in this memo. Included as an attachment are the economic summaries of the recommended projects. Table 1: Recommended Projects and Recommended Funding Level Project Sponsor Location # of Project type Amount Recommended Recommended Units requested Funding — HB 1590 Funding — SHB 1406 Mercy Housing NW TWG Kent Kent 199 New Construction $1,000,000 Rental 168 New Construction r $2,856,000 Rental $1,000,000 $1,170,000 Multi -Service Des Center Moines 20 Preservation Rental $500,000 $777,306 TOTAL 442 $4,970,000 $777,306 Page 1 of 22 285 Table 2: Proposed HB 1590 Allocations by Jurisdiction for Recommended Projects Jurisdiction 1. Mercy Housing-KMV 2. LIHI-Skyway 3. TWG- Pandion Total Contributed in 2023 Unallocated Covington $ 88,126 $ 246,752 $ 103,107 $ 438,028 $ 43 Kent $ 911,874 $ 2,553,248 $ 1,066,893 $ 4,532,457 $ 442 Total $ 1,000,000 $ 2,800,000 $ 1,170,000 $ 4,970,485 $ 485 Table 3: Proposed SHB 1406 Allocations by Jurisdiction for Recommended Projects Jurisdiction 4. MSC- Victorian Place II Total Contributed in 2023 Carry -Over from 2022 Unallocated Auburn $ 137,595 $ 152,865 $ 11,548 $ 26,819 Burien $ 63,128 $ 69,897 $ 5,535 $ 12,304 Des Moines $ 30,261 $ 34,301 $ 1,858 $ 5,898 Federal Way $ 119,468 $ 133,558 $ 9,196 $ 23,286 Kent $ 188,422 $ 212,655 $ 12,493 $ 36,726 Normandy Park $ 5,942 $ 6,992 $ 108 $ 1,158 Renton $ 217,088 $ 246,643 $ 12,758 $ 42,313 Tukwila $ 15,402 $ 17,233 $ 1,171 $ 3,002 Total $ 777,306 $ 874,145 $ 54,667 $ 151,506 BACKGROUND The SKHHP Advisory Board met on October 5, 2023 and November 2, 2023 to review project applications and develop a funding recommendation for the SKHHP Executive Board's consideration. The SKHHP Executive Board met on October 20, 2023 and November 17, 2023 to review each project and consider the recommendations of the Advisory Board. The Advisory Board adopted its recommendation on November 2, 2023 and the Executive Board took final action on November 17, 2023. PROCESS Advisory Board recommendation (November 2, 2023) • ATTACHMENTS Executive Board finalized recommendation (November 17, 2023 1. Economic summaires for recommended projects Member Councils to approve funding recommendation (February -April 2024) 286 Page 2 of 22 1. Mercy Housing NW - Kent Multicultural Village Funding request: $1,000,000 Executive Board recommendation: $1,000,000 (forgivable loan) Address: 23446 Pacific Highway South, Kent, WA 98032 PROJECT SUMMARY Kent Multicultural Village is a 199-unit multifamily rental project in Kent adjacent to the future Kent Des Moines Link light rail station. The light rail station is scheduled to open in 2026. The project will support households earning 30% area median income (AMI) to 80% AMI with a 20% set -aside (39 units) for households with an intellectual and/or developmental disability (I/DD). The I/DD units will benefit from on -site supportive services. A 30% set -aside (61 units) will be for families with children. The project includes studios, 1-bedrooms, 2-bedrooms, and three -bedroom units. The site is comprised of eight stories and will include a community center, a family resource center, and a licensed early learning facility with six classrooms to accommodate 96 infants and children with a focus on serving children with I/DD. The project was awarded the RFP by Sound Transit to be located on surplus land, but the terms of development are forthcoming, and the final project may be slightly different than described. 39 units are eligible for SKHHP funds sourced from HB 1590 revenue. The project is a partnership between Mercy Housing NW and Open Doors for Multicultural Families, who will provide support to the I/DD households and will relocate their headquarters to the property. Open Doors for Multicultural Families will also operate the Community Center which will include space for recreational activities and community -focused programming. Open Doors for Multicultural Families is a non-profit organization dedicated to meeting the needs of persons of color living with I/DD, especially immigrants and refugees. PROJECT SCHEDULE Activity Date Site Control 2024 — to be coordinated in Sound Transit negotiations Building Permits Issued 4/2025 Begin Construction 6/2025 Begin Lease Up 2/2027 Certificate of Occupancy Issued 6/2027 First LIHTC Year Start 6/2027 100% Lease Up 2/2028 FUNDING RATIONALE The Executive Board supports the intent of this application for the following reasons: • The project has a 20% set -aside for households with an I/DD. • The project serves a diverse range of incomes from 30% AMI to 80% AMI. • The project proposal is thorough, well planned, and has funding commitments already established. Page 3 of 22 287 • The project is located adjacent to the future Kent Des Moines Link light rail station and has convenient access to transit, schools, medical clinics, grocery stores, and services. • The project strongly aligns with SKHHP Housing Capital Fund adopted priorities including: being a transit -oriented development (TOD) project, collaboration with local community -based organizations, addressing the needs of populations most disproportionately impacted by housing costs, advancing economic opportunity due to its proximity to the future Link light rail station and other amenities, advancing geographic equity of the Housing Capital Fund, and the leverage of private and public investment. • Mercy Housing NW is a well -established nonprofit developer in the region. • A third -party construction report found the proposed budget to be appropriate. PROPOSED CONDITIONS Standard Conditions 1. Contractor shall provide SKHHP with development and operating budgets based upon actual funding commitments for approval by SKHHP staff. Contractor must notify SKHHP staff immediately if it is unable to adhere to these budgets, and must submit new budget(s) to SKHHP staff for approval. SKHHP staff shall not unreasonably withhold its approval of these budget(s), so long as they do not materially or adversely change the Project. This shall be a continuing obligation of the Contractor. Contractor's failure to adhere to budgets (either original or new/amended) may result in SKHHP's withdrawal of its funding commitment. Contractor must prepare and submit final budgets to SKHHP at the time it starts project construction and at the project's completion. 2. Contractor shall submit to SKHHP evidence of funding commitments from all proposed public and private funding sources. If Contractor cannot secure an identified commitment within an application's time frame, Contractor shall immediately notify SKHHP staff and describe its anticipated actions and time frame for securing alternative funding. 3. Contractor shall use SKHHP provided funds toward specific project costs as included in the funding agreement and consistent with RCW 82.14.530. Contractor may not use SKHHP funds for any other purpose unless SKHHP staff authorizes such alternate use in writing. If budget line items with unexpended balances exist after completion of the project, SKHHP and other public funders shall approve adjustments to the project capital sources (including potential reductions in public fund loan balances). 4. Contractor shall evaluate and consider maximizing sustainability features for the Project (such as an efficient building envelope and heat pumps) and shall propose a plan to maximize the Project's sustainability. 5. If Contractor uses federal funds toward the Project, it must meet applicable federal guidelines, including but not limited to: contractor solicitation; bidding and selection; wage rates; and federal laws and regulations. Page 4 of 22 288 6. Contractor shall maintain documentation of any necessary land use approvals, permits, and licenses required by the jurisdiction in which the project is located. 7. Quarterly Status Reports. Contractor is required to provide SKHHP with quarterly status reports for projects funded through SKHHP's Housing Capital Fund during the project's development stage (from the time funds are awarded until the project's completion and occupancy). These quarterly reports must include at a minimum the status of funds expended and progress to date. SKHHP will rely on these quarterly reports to determine whether Contractor is making satisfactory progress on the project. Contractor shall submit a final budget to SKHHP upon project completion. If applicable, Contractor shall submit initial tenant information as required by SKHHP. 8. SKHHP will inspect the project site at least once during the project's construction. 9. Ongoing Monitoring. After occupancy, Contractor will submit annual reports to SKHHP summarizing the number of project beneficiaries, housing expenses for the target population, and the proportion of those beneficiaries that are low- and/or moderate - income and that meet other eligibility criteria established in the Contract. In addition, for projects with loan payments, Contractor must annually report financial information to SKHHP that it will use to assess contingent loan payments and project health. These annual reports will be required for the full duration of affordability. SKHHP will also periodically evaluate all projects for long term sustainability. 10. For rental projects, Contractor shall maintain the project in good and habitable condition for the duration of its affordability term. 11. SKHHP shall reimburse the Contractor for satisfactory completion of the requirements specified in the Contract and upon Contractor's submission to SKHHP of invoices and supporting documentation of eligible expenses. 12. A covenant is recorded ensuring affordability for at least 50 years, with unit size, number of units, and affordability distribution established prior to executing Contract. Special Conditions 1. SKHHP will provide project funds to the Contractor in the form of a deferred, contingent, forgivable loan. Loan terms will account for various factors, including loan terms from other fund sources and available cash flow. Final loan terms shall be determined prior to release of funds and must be approved by SKHHP staff. The loan will be secured by a deed of trust recorded against the development property to ensure that Contractor maintains the project's affordability and target population. Contractor shall not be required to repay the loan so long as it maintains these project requirements. 2. Timeframe for funding commitment. The funding commitment continues for thirty-six (36) months from the date of Council approval and shall expire thereafter if all conditions are not satisfied. An extension may be requested to SKHHP staff no later than sixty (60) days prior to the expiration date. At that time, the Agency will provide a Page 5 of 22 289 status report on progress to date and expected schedule for start of construction and project completion. The SKHHP Executive Board will consider a twelve-month extension only on the basis of documented, meaningful progress in bringing the project to readiness or completion. At a minimum, the Contractor will demonstrate that all capital funding has been secured or is likely to be secured within a reasonable period of time. 3. At least 39 of the housing units shall be set -aside for households with an I/DD who earn no more than 60% AMI. Use of funds and population eligibility must be in -alignment with RCW 82.14.530. 4. SKHHP funds shall be used solely for new construction, unless otherwise approved by SKHHP staff. 5. Receipt of the documentation of remediation results and Department of Ecology approval of remediation efforts shall be submitted to SKHHP prior to proceeding with construction. Page 6 of 22 290 2. Low Income Housing Institute (LIHI) - Skyway Affordable Housing and Early Learning Center Funding request: $2,800,000 Executive Board recommendation: $2,800,000 (forgivable loan) Address: 12712-12724 & 12742 Renton Ave. South, Seattle, WA 98178 PROJECT SUMMARY Skyway Affordable Housing and Early Learning Center is a multifamily rental project in Unincorporated King County. The project will provide 55 housing units for individuals and families, including 12 studios, 19 one -bedroom, 13 two -bedroom, and 11 three -bedroom units for households earning between 30% and 50% AMI with a 75% set -aside (42 units) for households transitioning out of homelessness. An early learning center will be located on the ground floor of the building, featuring four classrooms to accommodate up to 80 children, a parent resource room, and offices. The surrounding community will be prioritized in the early learning center activities. Additional amenities include a community room, case manager offices, and a roof deck for resident use. LIHI will provide on -site case management. This project has been previously awarded predevelopment and acquisition funds from King County. The project will serve individuals (25 units) and families (17 units) exiting homelessness earning 30% AMI (42 total units) and will support general population households earning up to 50% AMI (12 units). A common room will support all residents (1 unit). 42 units are eligible for SKHHP funds sourced from HB 1590 revenue. Childhaven, a nonprofit dedicated to strengthening families and preventing childhood trauma, plans to lease the early learning center and relocate their program to the site and will assist in applying for local funding for this portion of the project. The early learning center will be financed separately from the residential space, without using tax credits on the commercial space. PROJECT SCHEDULE Activity Date Site Control 1/30/2023 Building Permits Issued 1/23/2025 Begin Construction 6/1/2025 Begin Lease Up 9/15/2026 Certificate of Occupancy Issued 10/15/2026 FUNDING RATIONALE The Executive Board supports the intent of this application for the following reasons: • The project has a 75% set -aside for households transitioning out of homelessness. • The project brings quality, affordable housing to a historically underserved neighborhood. • The project will house Childhaven on -site to run an early learning center. • The project is located near schools, a library, and a future community center. • The project strongly aligns with SKHHP Housing Capital Fund adopted priorities including: collaboration with local community -based organizations, addressing the needs of populations Page 7 of 22 291 most disproportionately impacted by housing costs, advancing geographic equity of the Housing Capital Fund, leverage of private and public investment, and promoting racial equity by prioritizing residents with a connection to the neighborhood. • The project will prioritize residents with a connection to the neighborhood. • LIHI is an established developer in the region. • A third -party construction report found the proposed budget to be appropriate. PROPOSED CONDITIONS Standard Conditions 1. Contractor shall provide SKHHP with development and operating budgets based upon actual funding commitments for approval by SKHHP staff. Contractor must notify SKHHP staff immediately if it is unable to adhere to these budgets, and must submit new budget(s) to SKHHP staff for approval. SKHHP staff shall not unreasonably withhold its approval of these budget(s), so long as they do not materially or adversely change the Project. This shall be a continuing obligation of the Contractor. Contractor's failure to adhere to budgets (either original or new/amended) may result in SKHHP's withdrawal of its funding commitment. Contractor must prepare and submit final budgets to SKHHP at the time it starts project construction and at the project's completion. 2. Contractor shall submit to SKHHP evidence of funding commitments from all proposed public and private funding sources. If Contractor cannot secure an identified commitment within an application's time frame, Contractor shall immediately notify SKHHP staff and describe its anticipated actions and time frame for securing alternative funding. 3. Contractor shall use SKHHP provided funds toward specific project costs as included in the funding agreement and consistent with RCW 82.14.530. Contractor may not use SKHHP funds for any other purpose unless SKHHP staff authorizes such alternate use in writing. If budget line items with unexpended balances exist after completion of the project, SKHHP and other public funders shall approve adjustments to the project capital sources (including potential reductions in public fund loan balances). 4. Contractor shall evaluate and consider maximizing sustainability features for the Project (such as an efficient building envelope and heat pumps) and shall propose a plan to maximize the Project's sustainability. 5. If Contractor uses federal funds toward the Project, it must meet applicable federal guidelines, including but not limited to: contractor solicitation; bidding and selection; wage rates; and federal laws and regulations. 6. Contractor shall maintain documentation of any necessary land use approvals, permits, and licenses required by the jurisdiction in which the project is located. 7. Quarterly Status Reports. Contractor is required to provide SKHHP with quarterly status reports for projects funded through SKHHP's Housing Capital Fund during the project's Page 8 of 22 292 development stage (from the time funds are awarded until the project's completion and occupancy). These quarterly reports must include at a minimum the status of funds expended and progress to date. SKHHP will rely on these quarterly reports to determine whether Contractor is making satisfactory progress on the project. Contractor shall submit a final budget to SKHHP upon project completion. If applicable, Contractor shall submit initial tenant information as required by SKHHP. 8. SKHHP will inspect the project site at least once during the project's construction. 9. Ongoing Monitoring. After occupancy, Contractor will submit annual reports to SKHHP summarizing the number of project beneficiaries, housing expenses for the target population, and the proportion of those beneficiaries that are low- and/or moderate - income and that meet other eligibility criteria established in the Contract. In addition, for projects with loan payments, Contractor must annually report financial information to SKHHP that it will use to assess contingent loan payments and project health. These annual reports will be required for the full duration of affordability. SKHHP will also periodically evaluate all projects for long term sustainability. 10. For rental projects, Contractor shall maintain the project in good and habitable condition for the duration of its affordability term. 11. SKHHP shall reimburse the Contractor for satisfactory completion of the requirements specified in the Contract and upon Contractor's submission to SKHHP of invoices and supporting documentation of eligible expenses. 12. A covenant is recorded ensuring affordability for at least 50 years, with unit size, number of units, and affordability distribution established prior to executing Contract. Special Conditions 1. SKHHP will provide project funds to the Contractor in the form of a deferred, contingent, forgivable loan. Loan terms will account for various factors, including loan terms from other fund sources and available cash flow. Final loan terms shall be determined prior to release of funds and must be approved by SKHHP staff. The loan will be secured by a deed of trust recorded against the development property to ensure that Contractor maintains the project's affordability and target population. Contractor shall not be required to repay the loan so long as it maintains these project requirements. 2. Timeframe for funding commitment. The funding commitment continues for thirty-six (36) months from the date of Council approval and shall expire thereafter if all conditions are not satisfied. An extension may be requested to SKHHP staff no later than sixty (60) days prior to the expiration date. At that time, the Agency will provide a status report on progress to date and expected schedule for start of construction and project completion. The SKHHP Executive Board will consider a twelve-month extension only on the basis of documented, meaningful progress in bringing the project to readiness or completion. At a minimum, the Contractor will demonstrate that all capital funding has been secured or is likely to be secured within a reasonable period of time. Page 9 of 22 293 3. At least 75% of the housing units shall be set -aside for households transitioning out of homelessness and be for an eligible population defined in RCW 82.14.530 and who earn no more than 60% AMI. 4. SKHHP funds shall be used solely for new construction, unless otherwise approved by SKHHP staff. 5. LIHI shall reexamine the guest policy allowing only one guest at a time to determine if it is necessary. Page 10 of 22 294 3. TWG — Pandion at Star Lake Funding request: $2,856,000 Executive Board recommendation: $1,170,000 (loan) Address: 2526 S 272nd Street, Kent, WA 98059 PROJECT SUMMARY The South Building (building one of two) of Pandion at Star Lake is a multifamily rental, mixed use project consisting of 168 affordable housing units for households earning between 30% and 60% AMI in Kent. The project is located adjacent to the Kent/Star Lake Link light rail station. This transit -oriented development (TOD) project will provide a mix of studio, one, two and three -bedroom units. The project will include ground floor commercial space consisting of an early learning center for low-income children and other non-profit tenants. The property was purchased by the developer in December 2022. The project is a seven -story building with six stories of affordable housing over one story of commercial space, plus basement level parking. The 168 units includes 109 units for the general population, 30 units for families with children, 25 units for families with children that require permanent supportive services and who are transitioning out of homelessness or are at -risk of homelessness, and 4 units supporting households with an intellectual and/or developmental disability (I/DD) requiring supportive services. Pandion at Star Lake is a partnership between TWG Development and Vision House, with Vision House providing on -site supportive serves for 140 units or those receiving 4% LIHTC support. In collaboration with the City of Kent, an additional service provider will be selected to serve residents of the remaining 28 units or those receiving 9% LIHTC support. 29 units of the project are eligible for HB 1590 funds which includes 25 units for families with children transitioning out of homelessness or are at -risk of homelessness and require permanent supportive services and the four units set -aside for I/DD households. PROJECT SCHEDULE Activity Date Site Control 12/6/2022 Building Permits Issued 10/1/2025 Begin Construction 12/31/2025 Certificate of Occupancy Issued 12/31/2027 Placed in service 1/1/2028 First LIHTC Year 2028 FUNDING RATIONALE The Executive Board supports the intent of this application for the following reasons: • The project is located adjacent to the future Kent/Star Lake Link light rail station and has convenient access to transit, schools, grocery stores, and services. Page 11 of 22 295 • The project strongly aligns with SKHHP Housing Capital Fund adopted priorities including: being a transit -oriented development (TOD) project, collaboration with local community -based organizations, addressing the needs of populations most disproportionately impacted by housing costs, advancing economic opportunity due to its proximity to the future Link light rail station and other amenities, advancing geographic equity of the Housing Capital Fund, and the leverage of private and public investment. • The project construction start date is anticipated by early 2026, six months later than other recommended projects. The sponsor may have more time to secure the additional funds than other projects prior to beginning construction. • The project has a strong partnership with Vision House who will provide on -site supportive services for 140 households. • A second building supporting 173 units for seniors earning 80% to 100% AMI is part of the overall project, but is not part of the application to public funders. The overall project supports mixed -income housing from 30% AMI-100% AMI. • The project sponsor has been in close communication with the City of Kent on project feasibility and zoning requirements since the property was purchased in December 2022. • The project sponsor has agreed to voluntarily meet the design standards for properties zoned as 'Midway Transit Community,' which is a higher degree of development than what is required under general mixed -use commercial standards for the City of Kent. • A third -party construction report found the proposed budget to be appropriate. PROPOSED CONDITIONS Standard Conditions 1. Contractor shall provide SKHHP with development and operating budgets based upon actual funding commitments for approval by SKHHP staff. Contractor must notify SKHHP staff immediately if it is unable to adhere to these budgets, and must submit new budget(s) to SKHHP staff for approval. SKHHP staff shall not unreasonably withhold its approval of these budget(s), so long as they do not materially or adversely change the Project. This shall be a continuing obligation of the Contractor. Contractor's failure to adhere to budgets (either original or new/amended) may result in SKHHP's withdrawal of its funding commitment. Contractor must prepare and submit final budgets to SKHHP at the time it starts project construction and at the project's completion. 2. Contractor shall submit to SKHHP evidence of funding commitments from all proposed public and private funding sources. If Contractor cannot secure an identified commitment within an application's time frame, Contractor shall immediately notify SKHHP staff and describe its anticipated actions and time frame for securing alternative funding. 3. Contractor shall use SKHHP provided funds toward specific project costs as included in the funding agreement and consistent with RCW 82.14.530. Contractor may not use SKHHP funds for any other purpose unless SKHHP staff authorizes such alternate use in writing. If budget line items with unexpended balances exist after completion of the Page 12 of 22 296 project, SKHHP and other public funders shall approve adjustments to the project capital sources (including potential reductions in public fund loan balances). 4. Contractor shall evaluate and consider maximizing sustainability features for the Project (such as an efficient building envelope and heat pumps) and shall propose a plan to maximize the Project's sustainability. 5. If Contractor uses federal funds toward the Project, it must meet applicable federal guidelines, including but not limited to: contractor solicitation; bidding and selection; wage rates; and federal laws and regulations. 6. Contractor shall maintain documentation of any necessary land use approvals, permits, and licenses required by the jurisdiction in which the project is located. 7. Quarterly Status Reports. Contractor is required to provide SKHHP with quarterly status reports for projects funded through SKHHP's Housing Capital Fund during the project's development stage (from the time funds are awarded until the project's completion and occupancy). These quarterly reports must include at a minimum the status of funds expended and progress to date. SKHHP will rely on these quarterly reports to determine whether Contractor is making satisfactory progress on the project. Contractor shall submit a final budget to SKHHP upon project completion. If applicable, Contractor shall submit initial tenant information as required by SKHHP. 8. SKHHP will inspect the project site at least once during the project's construction. 9. Ongoing Monitoring. After occupancy, Contractor will submit annual reports to SKHHP summarizing the number of project beneficiaries, housing expenses for the target population, and the proportion of those beneficiaries that are low- and/or moderate - income and that meet other eligibility criteria established in the Contract. In addition, for projects with loan payments, Contractor must annually report financial information to SKHHP that it will use to assess contingent loan payments and project health. These annual reports will be required for the full duration of affordability. SKHHP will also periodically evaluate all projects for long term sustainability. 10. For rental projects, Contractor shall maintain the project in good and habitable condition for the duration of its affordability term. 11. SKHHP shall reimburse the Contractor for satisfactory completion of the requirements specified in the Contract and upon Contractor's submission to SKHHP of invoices and supporting documentation of eligible expenses. 12. A covenant is recorded ensuring affordability for at least 50 years, with unit size, number of units, and affordability distribution established prior to executing Contract. Special Conditions 1. SKHHP will provide project funds to the Contractor in the form of a deferred, 1% interest, non -forgivable loan to the LIHTC partnership. The form of the funds are subject to change, but shall be agreed upon prior to contract execution. Loan terms will Page 13 of 22 297 account for various factors, including loan terms from other fund sources and available cash flow. Final loan terms shall be determined prior to release of funds and must be approved by SKHHP staff. The loan will be secured by a deed of trust recorded against the development property to ensure that Contractor maintains the project's affordability and target population. 2. Timeframe for funding commitment. The funding commitment continues for thirty-six (36) months from the date of Council approval and shall expire thereafter if all conditions are not satisfied. An extension may be requested to SKHHP staff no later than sixty (60) days prior to the expiration date. At that time, the Agency will provide a status report on progress to date and expected schedule for start of construction and project completion. The SKHHP Executive Board will consider a twelve-month extension only on the basis of documented, meaningful progress in bringing the project to readiness or completion. At a minimum, the Contractor will demonstrate that all capital funding has been secured or is likely to be secured within a reasonable period of time. 3. At least 29 housing units of the total shall be for an eligible population defined in RCW 82.14.530 including households transitioning out of homelessness or are at -risk of homelessness or households with an I/DD and who also earn no more than 60% AMI. 4. SKHHP funds shall be used solely for new construction of the South Building, unless otherwise approved by SKHHP staff. Page 14 of 22 298 4. Multi -Service Center - Victorian Place II Funding request: $500,000 Executive Board recommendation: $777,306 (grant) Address: 24517 26th Place South, Des Moines, WA 98198 PROJECT SUMMARY Victorian Place II is a multifamily, preservation 20-unit rental project in Des Moines. Since 1996, the nonprofit Multi -Service Center has owned the two adjacent buildings that comprise the project which includes five units for households earning up to 35% AMI, ten units for households up to 40% AMI, and five units for households up to 50% AMI. The 20 three bedroom/two bath affordable rental units are in active use and the target population is families with children. The original request was for $500,000 in the form of a grant. Initial estimates were based on a 2018 construction estimate. An updated cost estimate of the project received on October 25, 2023 totaled $675,918. The Advisory Board recommended fully funding the project at the revised amount, however, after the recommendation was made, it was discovered that the revised estimate did not include contingency funding. The Executive Board recommend funding the project with a 15% contingency which totals $777,306. SKHHP funds are requested to support the rehabilitation of the two buildings including: landscape improvements, staircase repairs, installation of new railings, seal coating the parking lot, upgrading external lighting, recoating tenant decks, installation of new siding, replacing gutters and downspouts, replacing windows, replacing sliding glass doors, replacing unit entry doors, and replacing baseboard heating with energy -efficient heating systems. PROJECT SCHEDULE Activity Date Site Control 1/1/2000 Building Permit Issued Mid-2024 Begin Rehabilitation and Renovation Mid -late 2024 End Rehabilitation and Renovation Mid -late 2025 FUNDING RATIONALE The Advisory Board supports the intent of this application for the following reasons: • There are limited funding sources available for preservation and rehabilitation. The focus for larger public funders has historically been on creating new units of affordable housing. Smaller preservation projects like this one are not as competitive against larger preservation projects competing for the same funds. • The property is in need of rehabilitation to support the health and safety of residents which are families with children. • Preservation of affordable housing is a high -priority for SKHHP. • 75% of the households earn no more than 40% AMI. Page 15 of 22 299 • The project's proximity to the future Kent Des Moines Link light rail station an asset (1.3 miles). • Multi -Service Center is a well -established South King County -based nonprofit that owns and operates over 650 units of affordable housing. • Multi -Service Center's housing programs have a history of serving BIPOC community members with 72% of clients self -identifying as BIPOC. • The project strongly aligns with SKHHP Housing Capital Fund adopted priorities including: the project sponsor's community connection and engagement with the populations they intend to serve, advancing racial equity, addressing the needs of populations most disproportionately impacted by housing costs, advancing geographic equity of the Housing Capital Fund, and preservation. • Of the two applications submitted by the project sponsor, this project is the higher of the two priorities as the larger housing units are more difficult for families in need to access, and the current safety concerns at the project site are more immediate. PROPOSED CONDITIONS Standard Conditions 1. Contractor shall provide SKHHP with development and operating budgets based upon actual funding commitments for approval by SKHHP staff. Contractor must notify SKHHP staff immediately if it is unable to adhere to these budgets, and must submit new budget(s) to SKHHP staff for approval. SKHHP staff shall not unreasonably withhold its approval of these budget(s), so long as they do not materially or adversely change the Project. This shall be a continuing obligation of the Contractor. Contractor's failure to adhere to budgets (either original or new/amended) may result in SKHHP's withdrawal of its funding commitment. Contractor must prepare and submit final budgets to SKHHP at the time it starts project rehabilitation and at the project's completion. 2. Contractor shall submit to SKHHP evidence of funding commitments from all proposed public and private funding sources. If Contractor cannot secure an identified commitment within an application's time frame, Contractor shall immediately notify SKHHP staff and describe its anticipated actions and time frame for securing alternative funding. 3. Contractor shall use SKHHP provided funds toward specific project costs as included in the funding agreement and consistent with RCW 82.14.540. Contractor may not use SKHHP funds for any other purpose unless SKHHP staff authorizes such alternate use in writing. If budget line items with unexpended balances exist after completion of the project, SKHHP shall approve adjustments to the project capital sources (including potential reductions in public fund loan balances). 4. Contractor shall evaluate and consider maximizing sustainability features for the Project (such as an efficient building envelope and heat pumps) and shall propose a plan to maximize the Project's sustainability. Page 16 of 22 300 5. If Contractor uses federal funds toward the Project, it must meet applicable federal guidelines, including but not limited to: contractor solicitation; bidding and selection; wage rates; and federal laws and regulations. 6. Contractor shall maintain documentation of any necessary land use approvals, permits, and licenses required by the jurisdiction in which the project is located. 7. Quarterly Status Reports. Contractor is required to provide SKHHP with quarterly status reports for projects funded through SKHHP's Housing Capital Fund during the project's development stage (from the time funds are awarded until the project's completion). These quarterly reports must include at a minimum the status of funds expended and progress to date. SKHHP will rely on these quarterly reports to determine whether Contractor is making satisfactory progress on the project. Contractor shall submit a final budget to SKHHP upon project completion. If applicable, Contractor shall submit initial tenant information as required by SKHHP. 8. SKHHP will inspect the project site at least once during the project's rehabilitation. 9. Ongoing Monitoring. After occupancy, Contractor will submit annual reports to SKHHP summarizing the number of project beneficiaries, housing expenses for the target population, and the proportion of those beneficiaries that are low- and/or moderate - income and that meet other eligibility criteria established in the Contract. In addition, for projects with loan payments, Contractor must annually report financial information to SKHHP that it will use to assess contingent loan payments and project health. These annual reports will be required for the full duration of affordability. SKHHP will also periodically evaluate all projects for long term sustainability. 10. For rental projects, Contractor shall maintain the project in good and habitable condition for the duration of its affordability term. 11. SKHHP shall reimburse the Contractor for satisfactory completion of the requirements specified in the Contract and upon Contractor's submission to SKHHP of invoices and supporting documentation of eligible expenses. 12. A covenant is recorded ensuring affordability for at least 50 years, with unit size, number of units, and affordability distribution established prior to executing Contract. Special Conditions 1. SKHHP will provide project funds to the Contractor in the form of a secured grant with no repayment. Final Contract terms shall be determined prior to release of funds and must be approved by SKHHP staff. The grant will be secured by a deed of trust recorded against the property to ensure that Contractor maintains the project's affordability and target population. Contractor shall not be required to repay the grant so long as it maintains these project requirements. 2. Timeframe for funding commitment. The funding commitment continues for thirty-six (36) months from the date of Council approval and shall expire thereafter if all Page 17 of 22 301 conditions are not satisfied. An extension may be requested to SKHHP staff no later than sixty (60) days prior to the expiration date. At that time, the Agency will provide a status report on progress to date and expected schedule for start of construction and project completion. The SKHHP Executive Board will consider a twelve-month extension only on the basis of documented, meaningful progress in bringing the project to readiness or completion. At a minimum, the Contractor will demonstrate that all capital funding has been secured or is likely to be secured within a reasonable period of time. 3. SKHHP funds shall be used solely for the rehabilitation of the property to include, but not be limited to, the following, unless otherwise approved by SKHHP staff: a. landscape improvements b. staircase repairs c. installation of new railings d. seal coating the parking lot e. upgrading external lighting f. recoating tenant decks g. installation of new siding h. applying exterior paint i. replacing gutters and downspouts j. replacing windows k. replacing sliding glass doors I. replacing unit entry doors m. replacing baseboard heating with energy -efficient heating systems 4. SKHHP and Contractor shall agree to the specifics on what will be funded prior to executing a contract to ensure eligibility of expenses in alignment with RCW 82.14.540 and to mitigate cost -overruns. 5. Five housing units shall serve households earning up to 35% AMI, ten units for households up to 40% AMI, and five units for households up to 50% AMI for the duration of the term of affordability. 6. Should cost overruns occur that require funds above SKHHP's contribution, sponsor will work towards filling the funding need through their capital budget process or seeking funds through other sources. Page 18 of 22 302 ATTACHMENT 1: Economic Summaries of Recommended Projects Project: Mercy Housing NW — Kent Multicultural Village Proposed Funding Sources by Amounts and Status Funding source Proposed Amount Status SKHHP $1,000,000 Applied 4% LIHTC Equity $48,849,278 Applied King County (2022) $5,000,000 Committed GP Equity $1,000 Self -funded Permanent Loan $23,500,000 Applied State HTF $8,000,000 Awarded Deferred Fee $4,850,000 Self -funded Amazon Grant $2,000,000 Applied Amazon Loan $11,369,574 Applied Private: Non -Residential $7,841,869 Will Apply State: Non -Residential $10,735,000 Will Apply Federal: Non -Residential $2,552,000 Will Apply County: Non -Residential $3,150,000 Will Apply Debt: Non -Residential $5,474,735 Will Apply TOTAL $134,323,456 Proposed Use of Funds and Total Residential Cost Per Unit Proposed use Amount Per Unit Land acquisition $384,504 -- Construction costs $98,698,553 -- Soft costs $12,761,870 -- Development costs $8,372,636 -- Other development costs $4,002,261 -- Community facility $9,402,356 -- 4% bond issuance $701,276 -- TOTAL $134,323,456 -- TOTAL NON-RESIDENTIAL $29,753,604 -- TOTAL RESIDENTIAL (Includes common areas) $104,569,852 $525,476 Residential Cost Per Square Foot Item Amount Residential square footage 246,019 Residential development cost $104,569,852 Cost per square foot $425.05 Residential Cost Per Unit Based on Unit Size Unit Size Number of Units Unit Square Footage Cost per Unit Average Studio 54 392 $166,619 Average 1-bedroom 40 484 $205,724 Average 2-bedroom 65 710 $301,785 Average 3-bedroom 40 982 $417,399 Common area and other residential spaces, including parking -- 85,700 $36,426,785 Page 19 of 22 303 Project: LIHI — Skyway Affordable Housing and Early Learning Center Proposed Funding Sources by Amounts and Status Funding source Proposed Amount Status SKHHP $2,800,000 Applied State HTF $7,465,748 Will apply in fall 2024 King County 2023 $2,500,000 Awarded $2.1M 9% LIHTC 1 $13,080,144 Will apply in fall 2024 King County 2022 (pre -development funds) $2,500,000 Received Direct Appropriations -Federal 1 $700,000 Received Direct Appropriations -State $3,000,000 Received Wyncote Foundation $1,000,000 Received PSTAA $300,000 Received TOTAL $36,295,892 Proposed Use of Funds and Total Residential Cost Per Unit Proposed use Amount Cost per Unit Land acquisition $2,041,000 -- Construction costs $26,761,254 -- Soft costs $4,624,073 -- Development costs $1,737,565 -- Other development costs $1,132,000 -- TOTAL $36,295,892 -- TOTAL NON-RESIDENTIAL $3,250,000 -- TOTAL RESIDENTIAL (Includes common areas) $33,045,892 $600,834 Residential Cost Per Square Foot Item Amount Residential square footage 50,608 Residential development cost $33,045,892 Cost per square foot $652.97 Residential Cost Per Unit Based on Unit Size Unit Size Number of Units Unit Square Footage Cost per Unit Average studio square footage 12 400 $261,188 Average 1-bedroom square footage 19 516 $336,932 Average 2-bedroom square footage 13 816 $532,823 Average 3-bedroom square footage 11 900 1 587,673 Common area and other residential spaces, including parking -- 12,121 $7,914,649 Page 20 of 22 304 Project: TWG — Pandion at Star Lake Proposed Funding Sources by Amounts and Status Funding source Proposed Amount Status • SKHHP $2,856,000 Applied LIHTC & Energy Credits $31,023,163 Applied Amazon $22,000,000 Applied Permanent Loan $15,340,000 Applied State HTF $4,218,915 Applied -Not awarded in 2023 King County $4,500,000 Applied -Not awarded in 2023 Deferred Development Fee $2,355,370 Self -funded Non -Residential Commercial $4,856,260 -- TOTAL $87,149,708 Proposed Use of Funds and Total Residential Cost Per Unit Proposed use Amount Per Unit Land acquisition $3,435,523 -- Construction costs $63,626,629 -- Soft costs $9,689,519 -- Development costs $6,902,268 -- Other Development costs $3,154,594 -- 4% Bond Issuance $341,175 -- TOTAL $87,149,708 -- TOTAL NON-RESIDENTIAL $4,856,260 -- TOTAL RESIDENTIAL (Includes common areas) $82,293,448 $489,841 Residential Cost Per Square Foot Item Amount Residential square footage 180,197 Residential development cost $82,293,448 Cost per square foot $456.68 Residential Cost Per Unit Based on Unit Size Unit Size Number of Units Unit Square Footage Cost per Unit Average Studio 30 381 $173,995 Average 1-bedroom 78 615 $280,858 Average 2-bedroom 24 950 $433,846 Average 3-bedroom 36 1,095 $500,064 Common area and other residential spaces, including parking -- 59,772 $27,296,676 Page 21 of 22 305 Project: Multi -Service Center - Victorian Place II Proposed Funding Sources by Amounts and Status Funding source Proposed Amount Status SKHHP $777,306 Applied Multi -Service Center $7,819 Self -Funded TOTAL $785,125 Proposed Use of Funds and Total Residential Cost Per Unit Proposed use Amount Per Unit Title document recording fees $5,000 $250 Rehabilitation costs $780,125 $39,006 TOTAL $785,125 $39,256 Page 22 of 22 306 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 3/11/24 AY 3/25/24 AY 4/1/24 AY ITEM INFORMATION ITEM NO. 6.D. STAFF SPONSOR: ANDY YOUN ORIGINAL AGENDA DATE: 3/11/24 AGENDA ITEM TITLE City Clerk's Office request to increase 0.5 FTE to 1.0 FTE to mitigate the impacts of Public Records Requests CATEGORY ® Discussion Mtg Date 3/11/24 ® Motion Mtg Date 3/18/24 ❑ Resolution Mtg Date ❑ Ordinance Mfg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ® Admin Svcs ❑ DCD Finance ❑ Fire ❑ P&R ❑ Police ❑ PW SPONSOR'S SUMMARY Public agencies are required to comply with the Public Records Act or face heavy sanctions and fines for failures to comply. The City Clerk's Office is requesting to increase an existing budgeted 0.5 FTE to 1.0 FTE that will be absorbed in the department's budget to provide the necessary support to handle public records requests. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ® Finance & Governance ❑ Planning & Community Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 2/26/24 COMMITTEE CHAIR: QUINN RECOMMENDATIONS: SPONSOR/ADMIN. Administrative Services/City Clerk's Office COMMITTEE Majority Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 3/11/24 Committee of the Whole cancelled 3/25/24 Forwarded to next Regular Meeting 4/1/24 MTG. DATE ATTACHMENTS 3/25/24 Informational Memorandum dated 2/20/24 Staffing Levels Chart (added after Committee) Minutes from the 2/26 Finance and Governance Committee meeting 4/1/24 No attachments 307 308 T0: City of Tukwila Thomas McLeod, Mayor Mayor's Office - Marty Wine, Interim City Administrator The city of opportunity, the community of choice Mayor McLeod Councilmembers FROM: Marty Wine, Interim City Administrator DATE: March 26, 2024 SUBJECT: City Administrator's Report The City Administrator Report is meant to provide the Council, staff, and the community with an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. I. Intergovernmental Update • South King Housing and Homelessness Partners Board Meeting: Mayor McLeod participated in a South King Housing and Homelessness Partners Board meeting on March 15. • Bill Signing in Olympia: Mayor McLeod went to Olympia on March 18 for HB 2368 Bill signing with Governor Inslee and Representative Gregerson. • Sound Cities Association Mayors Meeting: On March 19 Mayor McLeod participated in a Sounds Cities Association Mayors meeting. • ICMA Fellowship Meeting: Interim City Administrator Wine participated in an ICMA Fellowship meeting in Washington DC March 21-22. II. Community Events • Stewardship Events: o On March 12 Debbie Gordon, Forest Steward hosted a volunteer event at Riverton Park. Volunteers finished planting young shrubs and mulched native plants for the summer. o On March 14 Heidi Watters, Forest Steward led a work party at Cottonwood Corner. Volunteers removed English ivy and dug up Himalayan blackberry. o March 16th Friends of the Hill kicked off the spring season at Duwamish Hill Preserve with a group of 10 volunteers that mulched young native trees, removed blackberry and cleaned up litter in the park. o Partner in Employment cleared significant amounts of ivy at Tukwila Park. They have been leading their Green Jobs, Youth Training Program after school for the past two weeks. Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 309 City Administrator's Report March 26, 2024 Page 2 iii. Staff Updates Public Safety • Meeting re School Resource Officer Program: On March 21, Chief Dreyer had a meeting with the Tukwila School District Superintendent regarding the school resource officer program. Project Updates • Business License Process Training: Community Development staff participated in a Department of Licensing training on the State portion of the business licensing process in an effort to find opportunities to streamline the City business license review process. • 2023 Annual Overlay Program: Estimated Completion: March 2024 Physical work on all sites for the 2023 Overlay Project is complete. • Chinook Wind Public Access Project: Estimated Completion: June 2024 Enterprise -funded construction project to build a public trail around King County's new Chinook Wind Mitigation site. It is part of a future connection to Duwamish Gardens via the Public Works Shops shoreline. The Notice to Proceed was issued March 19. King County has completed the stormwater conveyance line between the Fleet & Facilities stormwater discharge and an MS4 line on Tukwila International Boulevard. • 2023 Annual Awards 2023 Department Employee of the Year Award Recipients Jean Carlson, Administrative Services Dalene Qualls, City Hall Departments Wally Snover, Community Development Omar Nunez, Municipal Court Kevin Armstrong, Parks & Recreation Ryota Akimoto, Police Department Tim Kirkland, Public Works Griffin Lerner, Public Works 2023 Citywide Award Recipients The Mayor's Award: Joel Bush, Administrative Services The Big Idea Award - Private LTE Network: Joel Bush, Bao Trinh, Roman Linsao, Eric Compton The Leadership Award: David DeGroot, Public Works Spirit Award: EdgarTerrado, Public Works Pride in Service Award: Henry Ancira, Public Works and Christy O'Flaherty, Administrative Services The Teamwork in Action Award - Homeless Encampment Clean -Up Team: David DeGroot, Mark Allen, Joseph Auguillard, Tyler Centen, Daniel Harris, Dan lakopo, Juan Silva Brito, William Laiseni, John O'Flaherty, Ryan Willard, Matthew Austin, Tesh Edesa, Jamie King Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 310 City Administrator's Report March 26, 2024 Page 3 Boards, Commissions and Committees We welcome the City Council to encourage community members to apply for vacant Board & Commission positions. • Arts Commission: The next meeting is scheduled for March 27, 2024. VACANT: Student Representative. • Civil Service Commission: The next meeting is scheduled for April 18, 2024. No vacancies. • COPCAB: The next meeting is scheduled for April 11, 2024. VACANT: 1 Business Representative position, 1 School District Representative and Student Representative. • Equity & Social Justice Commission: The next meeting is scheduled for April 4, 2024. 1 City Employee position term expires March 31, 2025. 1 Education/Community position term expires March 31, 2025. 2 Community positions terms expire March 31, 2025. VACANT: 1 Education Representative, 2 Community positions, 1 City Employee position. • Human Services Advisory Board: The next meeting is scheduled for May 16, 2024. 1 Resident position term expires March 31, 2025. 1 Faith -Based position term expires March 31, 2025. VACANT: 1 Resident position and 1 Business Community Representative. • Library Advisory Board: The next meeting is scheduled for April 2, 2024. 4 Resident position terms expire March 31, 2025. VACANT: 1 Resident position. • Lodging Tax Advisory Committee: The next meeting is scheduled for April 12, 2024. All positions are 1-year terms. • Park Commission: The next meeting is scheduled for April 10, 2024. 3 Community position terms expire March 31, 2025. VACANT: 1 Community Member. • Planning Commission: The next meeting is scheduled for March 28, 2024. No vacancies. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 311 312 UPCOMING MEETINGS AND EVENTS APRIL 2024 City Council meetings and Council Committee meetings will be conducted in a hybrid model, with in -person and virtual attendance available. APR 1 MON APR2 TUE APR3 WED APR 4 THU APR 5 FRI APR 6 SAT ➢ Work Session 5:30 PM City Hall Council Chambers Hybrid Meeting ➢ City Council Regular Meeting 7:00 PM City Hall Council Chambers Hybrid Meeting ➢ Library Advisory Board 6:00 PM Hybrid Meeting King County Library System FREE EMPLOYMENT SERVICES AND SKILLS TRAINING PROGRAMS Reasonable accommodation for people with disabilities is available by request. Email access@kcls.org at least 7 days before the event. 1:00 PM -3:00 PM Tukwila Library 14380 Tukwila Intl Blvd Click here for information. ➢ Equity and Social Justice Commission 5:30 PM Hybrid Meeting United Way FREE TAX HELP IN -PERSON / ONLINE OR FILE YOUR OWN TAXES Onsite locations are open through April 21! See below for Westfield Southcenter Mall information. Click here for information. GREEN TUKWILA HELP HEAL OUR HABITAT AT CODIGA PARK Work alongside Tukwila stewards to ensure the success of the restoration site. 10:00 AM —1:00 PM Codiga Park 12535 50'h PI S Click here for information. APR 8 MON APR 9 TUE APR 10 WED APR11 THU APR 12 FRI 1 APR 13 SAT ➢ Community Services and Safety Committee 5:30 PM City Hall — Hazelnut Room Hybrid Meeting ➢ Planning and Community Development Meeting 5:30 PM 6300 Building — 2"d Floor Duwamish Conference Hybrid Meeting ➢City Council Committee of the Whole Meeting 7:00 PM City Hall Council Chambers Hybrid Meeting GREEN TUKWILA RESTORATION AT RIVERTON Help Tukwila stewards clear weeds for fall plantings. 11:30 AM — 1:30 PM Riverton Park 13263 Macadam Rd S Click here for information. Give Blood = Save 3 Uves DONATE AND ENTER TO WIN A MAUI TRIP FOR 2! It takes 1,000 donors a day to sustain a blood supply for patients in our community. Click here to schedule an appointment. Or call 1-800-398-7888. ➢ Park Commission 5:30 PM Hybrid Meeting FREE TAX HELP IN -PERSON / ONLINE OR FILE YOUR OWN TAXES Onsite locations are open through April 21! See below for Westfield Southcenter Mall information. Click here for information. >Community Oriented Policing Citizens Advisory Board 5:30 PM Hybrid Meeting GREEN �} TUKWILA PARTNERSHIP GUIDED TREE WALK Slow-paced, accessible walk around the paved path. Learn about the trees and plants. 10:00 AM— 11:30 AM Crestview Park 16200 42"d Ave S Click here for information. King County Library System FIRST TIME HOME BUYING Unravel the mystery of buying a home and discover the steps to purchase your first home. 3:00 PM — 4:00 PM Tukwila Library 14380 Tukwila Int'I Blvd Click here for information. ■ Explore Seattle Southside FREE SAVINGS PASS Sign up now and get the mobile pass delivered instantly. You wit get savings at attractions, restaurants, retailers and more. Both one-time and repeating offers allow you to save at year long! Click here for information. CLASSICS CONCERT April 13 11:30 AM April 14 3:00 PM Foster Performing Arts Center 4242 S 144'h St Click here for information. King County METRO SURVEY ON LINK LIGHT RAIL IN SOUTH KING COUNTY Do you ride the transit in South King County? Metro is seeking feedback from communities on how to best adapt their transit services when the stations open. See below for other languages. Complete survey by May 10. Click here for information. CITY HALL & 6300 BUILDINGS ARE OPEN TO THE PUBLIC MONDAYS, WEDNESDAYS & THURSDAYS 8:30 AM — 4:00 PM SUMMER CAMP REGISTRATION OPENS APR 1 Join us at Camp Tukwilly and make some memories that will last a lifetime! Camp is for children entering grades K-5 at the beginning of 2024-2025 school year. Click here for information. CALL FOR UTILITY BOX ARTISTS APPLICATIONS DUE APR 26 We are seeking artists to create artwork for this year's Utility Box Art Program. Artists will receive a budget of up to $1,000. Click here for information. NEIGHBORHOOD WATCH GROUP HELP Police Community Engagement Coordinator can help to create a neighborhood watch group in your neighborhood and apartments. Click here to email Brooke Lamothe. FREE CRIME PREVENTION SURVEY FOR BUSINESSES TO ENHANCE SECURITY Police Community Engagement Coordinator will visit your business to conduct a security assessment and recommend making your business more secure. Allow up to 2 weeks for an appointment date confirmation. Click here to make an appointment. FOOD BANK OPENS: TUESDAYS, THURSDAYS AND SATURDAYS 10:00 AM — 2:30 PM 3118 S 140TH ST, TUKWILA % ova. VOLUNTEERS — In need of volunteers for food packaging or food distributions. To volunteer, click here to sign up. DONORS — Please donate at tukwilapantry.org/please-donate/. Donations can be dropped off on Tuesday -Saturday from 8 AM —11 AM or by appointment. Click here for a current list of items in need. STILL WATERS SNACK PACK NEEDS YOUR DONATIONS AND VOLUNTEER HELP! SnackPack distributes food bags on Fridays to Tukwila students in need. Click here for the Snack Pack list. VOLUNTEERS NEEDED ON WEDNESDAYS. Pack snacks every Wednesday at 9:30 AM. To volunteer, email Stillwatersfamilyservices@gmail.com. To deliver food, click here to register with Tukwila School District. Please donate to feed our Tukwila kids. Click here to donate online or mail checks to Still Waters, PO Box 88984, Tukwila WA 98138. United Way GET FREE TAX HELP IN -PERSON / ONLINE OR FILE YOUR OWN TAXES Free tax filing assistance if you make less than $80,000 a year (or $96,000 for non -single filers). In -person locations will run through Apr 21. Please arrive no later than 45 minutes BEFORE closing time. First come, first serve. Click here for information. SOUTHCENTER MALL (NEAR SEARS) 11:00 AM -7:00 PM THURSDAYS, FRIDAYS, SATURDAYS AND SUNDAYS iSYSTEM FREE ONLINE TUTORING AND HOMEWORK HELP FOR GRADES K THRU 12 Use a computer, tablet, smartphone or home phone to connect with tutors by phone or on Zoom. Click here for information. FUN ACTIVITIES AND OTHER EVENTS AT TUKWILA LIBRARY Tukwila Library offers many resources and services. Click here for information. FREE EMPLOYMENT SERVICES AND SKILLS TRAINING PROGRAMS This is a monthly event hosted by Puget Sound Training Center. Reasonable accommodation for people with disabilities is available by request. Click here for information. KING COUNTY LIBRARY TV King County METRO SURVEY ON LINK LIGHT RAIL IN SOUTH KING COUNTY MAY 10 DEADLINE Do you ride the transit in South King County? Metro is seeking feedback from communities on how to best adapt their transit services when the stations open. Click here for information. ha9C�` I a;,yJl 1 I31VA' I SIIV135c1 �Fq.W I PyccKHH I Soomaali I Espanol I Tagalog I YKpaIHcbKa I Tieng Viet 3 13 Tentative Agenda Schedule MEETING 1— REGULAR MEETING 2 — MEETING 3 — C.O.W. REGULAR MEETING 4 — C.O.W. APRIL 1 See below links for the agenda packets to view the agenda items: April 1, 2024 Work Session April 1, 2024 Regular Meeting APRIL 8 PRESENTATION Tourism Presentation. SPECIAL ISSUES Resolution revising the City Council rules of procedure. APRIL 15 WORK SESSION - Update on Annual Overlay Program. - Update on Neighborhood Traffic Calming Program. - Introduction to Transportation Improvement Program. REGULAR MEETING PRESENTATION - Introduction of K9 Raider. - State of the City Address. UNFINISHED BUSINESS - Resolution revising the City Council rules of procedure. - Discussion on 2025-2026 Biennial Budget: (1) Revenues 101 (2) Program Budgeting 101 (3) Capital Budgeting 101 (4) Overview of Community Engagement Plan. NEW BUSINESS Authorize the Mayor to sign a settlement participation form through the One Washington Memorandum of Understanding between Washington municipalities to accept allocation for Opioid Funds received from entities within the pharmaceutical supply plan. APRIL 22 PUBLIC HEARING An ordinance amending rezone regulations and appeal body. SPECIAL ISSUES - An ordinance amending rezone regulations and appeal body. - Discussion on 2025-2026 Biennial Budget: (1) Recommendations from Financial Sustainability Committee. (2) Council Budget Priorities. Special Meeting to follow Committee of the Whole Meeting. MEETING 1— REGULAR MEETING 2 — C.O.W. MEETING 3 — REGULAR MEETING 4 — C.O.W. MAY 6 WORK SESSION 2023-2024 Comprehensive Plan Update: Introduction to Plan Issues, Process and Requirements. REGULAR MEETING PRESENTATION - City of Tukwila and Recology Re -Think Waste Art Contest. - Report from Puget Sound Regional Fire Authority. CONSENT AGENDA - Authorize the Mayor to sign Supplemental Agreement to contract for on -call services for the Neighborhood Traffic Calming Program, in the amount of $55,000.00. - Accept as complete the 2023 Overlay Project; authorize release of retainage, subject to the standard claim and lien procedures (final cost of project, including retainage; $1,096,988.59). - A resolution updating change and petty cash fund amounts. UNFINISHED BUSINESS An ordinance amending rezone regulations and appeal body. MAY 13 SPECIAL ISSUES - Ordinance adopting tiny house village and emergency shelter regulations. - Update on Surface Water Comprehensive Plan. - Resolution adopting Financial Policies. - Resolution adopting Purchasing Policy. MAY 20 WORK SESSION 2023-2024 Comprehensive Plan Update: Housing and other issues. REGULAR MEETING UNFINISHED BUSINESS - Ordinance adopting tiny house village and emergency shelter regulations. - Resolution adopting Financial Policies. - Resolution adopting Purchasing Policy. - Discussion on 2025-2026 Biennial Budget: (1) Utility Cost of Service analysis. (2) Community Engagement feedback. MAY 27 * * * * * MEMORIAL DAY REMEMBER Si HONOR ♦c i. Committee of the Whole meeting cancelled due to the holiday. City offices and Community Center closed. 314