HomeMy WebLinkAboutReg 2024-04-01 Item 5C - Grant Acceptance - National Highway System Asset Management Grants for Pavement Repairs on Boeing Access Road for $3,990,000, Orillia Road for $1,309,000 and Interurban Avenue for $4,958,000COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
04/01/24
JR
ITEM INFORMATION
ITEM No.
5.C.
STAFF SPONSOR: CATRIEN DE BOER
ORIGINAL AGENDA DATE: 04/01/24
AGENDA ITEM TITLE Major Pavement Overlay and Repairs: S Boeing Access Rd, Orillia Rd, Interurban Ave
WSDOT National Highway System Asset Management Grant Awards
CATEGORY ❑ Discussion
Mtg Date
11
Motion
Date 04/01/24
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Mtg
SPONSOR ❑Council ❑Mayor ❑HR ❑DCD ❑Finance ❑Fire ❑TS ❑PAR ❑Police 11PJV ❑Court
SPONSORS On October 5th, 2023, staff submitted three applications to the National Highway System
SUMMARY Asset Management Grant Program administered by WSDOT to fund pavement repairs and
overlay at three sites. The City was notified on January 10, 2024, that all three project sites
were selected for funding. These grant awards will fully cover the design, construction
management, and construction costs for each project site. Council is being asked to accept
three WSDOT Asset Management program grant awards for pavement repairs and overlay.
REVIEWED BY
0 Trans&infrastructure
CommunitySvs/Safety
Arts Comm.
Finance
❑ Parks
Comm. ❑ Planning/Economic Dev.
Comm. ❑ Planning Comm.
CHAIR: ARMEN PAPYAN
❑ LTAC
DATE: 03/25/24
COMMITTEE
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Public Works Department
Unanimous Approval; Forward to Regular Consent Agenda Meeting
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$10,257,000 $0.00 $0.00
Fund Source: GRANT
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
04/01/24
MTG. DATE
ATTACHMENTS
04/01/24
Informational Memorandum dated 03/22/24
Proposed CIP Pages
WSDOT Asset Management Award Letters
Photos and Maps of roadways
Minutes from Transportation and Infrastructure Committee meeting of 03/25/24
53
54
City of Tukwila
Public Works Department - Hari Ponnekanti, Director/City Engineer
Thomas McLeod, Mayor
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Services Committee
FROM: Hari Ponnekanti, Public Works Director/City Engineer
BY: Catrien de Boer, Grant Analyst
CC: Mayor Thomas McLeod
DATE: March 22, 2024
SUBJECT: Major Pavement Overlay and Repairs: S Boeing Access Rd (No. 82410402),
Orillia Rd (No. 82410403), and Interurban Ave (No. 82410404)
WSDOT National Highway System Asset Management Grant Awards
ISSUE
Accept three Washington State Department of Transportation (WSDOT) Asset Management grant awards for
$3,990,000 for the Boeing Access Road, $1,309,000 for Orillia Rd S, and $4,958,000 for Interurban Ave S. These
awards will fund major overlay and pavement repairs on these three roads.
BACKGROUND
In early 2023, staff noted the concrete overlay over the Boeing Access Road had failed and has extensive open
pattern cracking on and under the deck. The bridge deck was overlayed in 2018 as part of the seismic retrofit project.
The repair of this section is beyond the scope of the Annual Overlay program. Additionally, over the years, several
other arterial streets throughout the City have deteriorated but the cost of overlaying them also exceeds the yearly
funding available in the Annual Overlay budget.
DISCUSSION
On October 5th, 2023, staff submitted three applications to the National Highway System Asset Management Grant
Program administered by WSDOT to fund pavement repairs and overlay at the three sites. The sites were selected
based on road condition scores. Staff also briefed the TIS Committee on the application process in October, 2023.
The City of Tukwila was notified on January 10, 2024 that all three project sites were selected for funding. These
grant awards will fully cover the design, construction management, and construction costs for each project site.
FINANCIAL IMPACT
The City has been awarded three grants in the amounts of $3,990,000 for the Boeing Access Road, $1,309,000 for
Orillia Rd S, and $4,958,000 for Interurban Ave S. There is no local City match.
Project Location Grant Award Amount
Boeing Access Road $3,990,000
Orillia Rd S. $1,309,000
Interurban Ave S. $4,958,000
Total $10,257,000
RECOMMENDATION
Council is being asked to accept three WSDOT Asset Management program grant awards for pavement repairs and
overlay and consider this item on the Consent Agenda at the April 1st, 2024 Regular Council Meeting.
Attachment:
Proposed CIP Pages
WSDOT Asset Management Award Letters
Photos and Maps of roadways
55
56
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2023 to 2028
PROJECT: S Boeing Access Road Repair and Overlay Project No. 82410402
DESCRIPTION: Grind and overlay of roadway and replace concrete overlay of bridge deck over BNSF Railway.
JUSTIFICATION: The existing road condition and bridge deck has deteriorated, has severe open cracking, and needs significant
repairs and reconstruction.
STATUS: New project for 2023-2028 CIP.
MAINT. IMPACT: Ongoing annual maintenance.
COMMENT: Fully funded through WSDOT NHS Asset Management Grant program. Awarded in January 2024.
FINANCIAL Through Estimated
(in $000's)
2021 2022 2023
2024
2025
2026
2027
2028
BEYOND TOTAL
EXPENSES
Design
141
423
564
Land (R/W)
0
Const. Mgmt.
340
340
Construction
3,086
3,086
TOTAL EXPENSES
0
0
0
141
3,426
3,426
0
0
0
3,990
FUND SOURCES
WSDOT - NHS Grant
141
423
3,426
3,990
Mitigation Actual
0
City Oper. Revenue
0
0
0
0
0
0
0
0
0
0
TOTAL SOURCES
0
0
0
141
423
3,426
0
0
0
3,990
Project Location
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57
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2023 to 2028
PROJECT: Orillia Rd S Repair and Overlay Project No. 82410403
DESCRIPTION: Pavement repairs; overlay; and curb and gutter, sidwalk, and guardrail repair.
JUSTIFICATION: The existing road condition has deteriorated and needs significant repairs and reconstruction.
STATUS: New project for 2023-2028 CIP.
MAINT. IMPACT: Ongoing annual maintenance.
COMMENT: Fully funded through WSDOT NHS Asset Management Grant program. Awarded in January 2024.
FINANCIAL Through Estimated
(in $000's)
2021 2022 2023
2024
2025
2026
2027
2028
BEYOND TOTAL
EXPENSES
Design
105
105
Land (R/W)
0
Const. Mgmt.
120
120
Construction
1,084
1,084
TOTAL EXPENSES
0
0
0
105
1,204
0
0
0
0
1,309
FUND SOURCES
WSDOT- NHS Grant
105
1,204
1,309
Mitigation Actual
0
City Oper. Revenue
0
0
0
0
0
0
0
0
0
0
TOTAL SOURCES
0
0
0
105
1,204
0
0
0
0
1,309
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582023 - 2028 Capital Improvement Program
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2023 to 2028
PROJECT: Interurban Ave S Repair and Overlay Project No. 82410404
DESCRIPTION: Pavement repairs, overlay, and curb and gutter repair.
JUSTIFICATION: The existing road condition has deteriorated and needs significant repairs and reconstruction.
STATUS: New project for 2023-2028 CIP.
MAINT. IMPACT: Ongoing annual maintenance.
COMMENT: Fully funded through WSDOT NHS Asset Management Grant program. Awarded in January 2024.
FINANCIAL Through Estimated
(in $000's)
2021 2022 2023
2024
2025
2026
2027
2028
BEYOND TOTAL
EXPENSES
Design
131
266
397
Land (R/W)
0
Const. Mgmt.
450
450
Construction
4,111
4,111
TOTAL EXPENSES
0
0
0
131
266
4,561
0
0
0
4,958
FUND SOURCES
WSDOT - NHS Grant
131
266
4,561
4,958
Mitigation Actual
0
City Oper. Revenue
0
0
0
0
0
0
0
0
0
0
TOTAL SOURCES
0
0
0
131
266
4,561
0
0
0
4,958
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2023 - 2028 Capital Improvement Program
59
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Washington State
V, Department of Transportation
January 10, 2024
Mr. Hari Ponnekanti, P.E.
Public Works Director
City of Tukwila
6300 Southcenter Blvd., Suite 100
Tukwila, WA 98188
Transportation Building
310 Maple Park Avenue S.E.
P.D. Box 47300
Olympia, WA 98504-7300
360-705-7000
TTY: 1-800-833-6388
www.wsdot.wa.gov
RE: Boeing Access Road
2023 National Highway System (NHS) Asset Management Program
Federal Funding
Dear Mr. Ponnekanti•
WSDOT is pleased to advise you that the above -mentioned project was selected to receive funding
through the 2023 NHS Asset Management program. The federal funding is limited as shown below:
Boeing Access Road $3,990,000
Scope: Grind and overlay of roadway and replace concrete overlay of bridge deck over
BNSF railway.
NOTE: Funding provided requires the local match as detailed in your project application. If no
local match was identified, federal funds are available at 100%, for all eligible federal expenditures.
Construction must be completed as a single contract and authorized by August 31, 2026, or funds
may be reprogrammed to other projects. Scope changes are not allowed.
To meet state and federal requirements, the following are required:
• Project expenditures incurred before receiving notice from Local Programs of federal fund
authorization are not eligible for reimbursement.
• Please refer to the Local Programs webpage for detailed information, including:
(http://www.wsdot.wa.gov/localprograms)
✓ Local Agency Guidelines (LAG) manual for the requirements regarding
programming, authorization, reimbursement, etc.;
✓ Projects utilizing federal funds must be included in your current Transportation
Improvement Program (TIP) as a complete programmed project. Once your TIP
amendment is approved, WSDOT will amend the Statewide Transportation
Improvement Program (STIP);
✓ Funding and billing forms;
61
Mr. Hari Ponnekanti, P.E.
City of Tukwila
January 10, 2024
✓ Local Project Report is required to be completed by the end of June and December
each year. To access the database you will need an account name and password.
Your account name is Tukwila and your password is Tukwi785. The password is
case sensitive.
• If the project is not actively pursued, or becomes inactive (23 CFR 630), the project is at
risk of being cancelled, funds repaid and reprogrammed.
• FHWA requires that all projects are ADA compliant upon completion or the federal funds
must be repaid.
As a reminder, Local Programs requires all agencies to submit monthly progress billings to ensure
timely reimbursement of eligible federal expenditures.
For assistance, please contact your Region Local Programs Engineer, Mehrdad Moini at 206.440.4734
or Mehrdad.Moini@wsdot.wa.gov.
Sincerely,
Jay Drye, PE
Director
Local Programs
JD:st:cdm
cc: Kelly McGourty, Transportation Director, PSRC
Mehrdad Moini, Northwest Region Local Programs Engineer
62
Washington State
V, Department of Transportation
January 10, 2024
Mr. Hari Ponnekanti, P.E.
Public Works Director
City of Tukwila
6300 Southcenter Blvd., Suite 100
Tukwila, WA 98188
Transportation Building
310 Maple Park Avenue S.E.
P.D. Box 47300
Olympia, WA 98504-7300
360-705-7000
TTY: 1-800-833-6388
www.wsdot.wa.gov
RE: Orillia Rd South
2023 National Highway System (NHS) Asset Management Program
Federal Funding
Dear Mr. Ponnekanti•
WSDOT is pleased to advise you that the above -mentioned project was selected to receive funding
through the 2023 NHS Asset Management program. The federal funding is limited as shown below:
Orillia Rd South $1,309,000
Scope: Pavement repairs; overlay; and curb and gutter, sidewalk, and guardrail repair.
NOTE: Funding provided requires the local match as detailed in your project application. If no
local match was identified, federal funds are available at 100%, for all eligible federal expenditures.
Construction must be completed as a single contract and authorized by August 31, 2026, or funds
may be reprogrammed to other projects. Scope changes are not allowed.
To meet state and federal requirements, the following are required:
• Project expenditures incurred before receiving notice from Local Programs of federal fund
authorization are not eligible for reimbursement.
• Please refer to the Local Programs webpage for detailed information, including:
(http://www.wsdot.wa.gov/localprograms)
✓ Local Agency Guidelines (LAG) manual for the requirements regarding
programming, authorization, reimbursement, etc.;
✓ Projects utilizing federal funds must be included in your current Transportation
Improvement Program (TIP) as a complete programmed project. Once your TIP
amendment is approved, WSDOT will amend the Statewide Transportation
Improvement Program (STIP);
✓ Funding and billing forms;
✓ Local Project Report is required to be completed by the end of June and December
63
Mr. Hari Ponnekanti, P.E.
City of Tukwila
January 10, 2024
each year. To access the database you will need an account name and password.
Your account name is Tukwila and your password is Tukwi785. The password is
case sensitive.
• If the project is not actively pursued, or becomes inactive (23 CFR 630), the project is at
risk of being cancelled, funds repaid and reprogrammed.
• FHWA requires that all projects are ADA compliant upon completion or the federal funds
must be repaid.
As a reminder, Local Programs requires all agencies to submit monthly progress billings to ensure
timely reimbursement of eligible federal expenditures.
For assistance, please contact your Region Local Programs Engineer, Mehrdad Moini at 206.440.4734
or Mehrdad.Moini@wsdot.wa.gov.
Sincerely,
froq---
Jay Drye, PE
Director
Local Programs
JD: st: cdm
cc: Kelly McGourty, Transportation Director, PSRC
Mehrdad Moini, Northwest Region Local Programs Engineer
64
Washington State
V, Department of Transportation
January 10, 2024
Mr. Hari Ponnekanti, P.E.
Public Works Director
City of Tukwila
6300 Southcenter Blvd., Suite 100
Tukwila, WA 98188
Transportation Building
310 Maple Park Avenue S.E.
P.D. Box 47300
Olympia, WA 98504-7300
360-705-7000
TTY: 1-800-833-6388
www.wsdot.wa.gov
RE: Interurban Ave S.
2023 National Highway System (NHS) Asset Management Program
Federal Funding
Dear Mr. Ponnekanti•
WSDOT is pleased to advise you that the above -mentioned project was selected to receive funding
through the 2023 NHS Asset Management program. The federal funding is limited as shown below:
Interurban Ave S. $4,958,000
Scope: Pavement repairs, overlay, and curb and gutter repair.
NOTE: Funding provided requires the local match as detailed in your project application. If no
local match was identified, federal funds are available at 100%, for all eligible federal expenditures.
Construction must be completed as a single contract and authorized by August 31, 2026, or funds
may be reprogrammed to other projects. Scope changes are not allowed.
To meet state and federal requirements, the following are required:
• Project expenditures incurred before receiving notice from Local Programs of federal fund
authorization are not eligible for reimbursement.
• Please refer to the Local Programs webpage for detailed information, including:
(http://www.wsdot.wa.gov/localprograms)
✓ Local Agency Guidelines (LAG) manual for the requirements regarding
programming, authorization, reimbursement, etc.;
✓ Projects utilizing federal funds must be included in your current Transportation
Improvement Program (TIP) as a complete programmed project. Once your TIP
amendment is approved, WSDOT will amend the Statewide Transportation
Improvement Program (STIP);
✓ Funding and billing forms;
65
Mr. Hari Ponnekanti, P.E.
City of Tukwila
January 10, 2024
✓ Local Project Report is required to be completed by the end of June and December
each year. To access the database you will need an account name and password.
Your account name is Tukwila and your password is Tukwi785. The password is
case sensitive.
• If the project is not actively pursued, or becomes inactive (23 CFR 630), the project is at
risk of being cancelled, funds repaid and reprogrammed.
• FHWA requires that all projects are ADA compliant upon completion or the federal funds
must be repaid.
As a reminder, Local Programs requires all agencies to submit monthly progress billings to ensure
timely reimbursement of eligible federal expenditures.
For assistance, please contact your Region Local Programs Engineer, Mehrdad Moini at 206.440.4734
or Mehrdad.Moini@wsdot.wa.gov.
Sincerely,
,q---
Jay Drye, PE
Director
Local Programs
JD:st:cdm
cc: Kelly McGourty, Transportation Director, PSRC
Mehrdad Moini, Northwest Region Local Programs Engineer
66
Boeing Access Road Concrete Overlay Cracking:
King County
International
Airport (BFI)
North Tukwila NOW
Manufacturing/
Industrial Center m d
P 0
N A,
d
S Boeing Access Road Preservation:
East Marginal Way S to MLK Way S
Duwamish
Manufacturing/
Industrial Center
BNSF
Irrtermodal
�Faciiiity -
67
Interurban Ave S Concrete Overlay Cracking:
North Tukwila
Manufacturing/
Industrial Center
Interurban Ave S Preservation:
East Marginal Way S to S 143rd St
Tukwila
Elementary
SeaTac INV .r 1
International - - - t`\\\ i a ,.405 . ' }
Airport — Iy _ _ 1
68
Orillia Rd S Concrete Overlay Cracking:
Internatio
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;
(66 as) s NxH xyti)
Lg-jy- .
Angle Lake
•Light Rail S 200th St
Station
S 188th St
Angle
n-.
S 204th St
Orillia Road S Preservation:
S 188th St to S 204th St
Kent Valley
81 Industrial Area
S 200th St
1N.
mo
S 212th St
Am
Fulfill
Center
69
70
Transportation & Infrastructure Services Committee Minutes March 25, 2024
E. Bid Award: Stormwater Outfalls Water Quality Retrofit Project
Staff is seeking approval to award a contract to Road Construction Northwest, Inc. in the
amount of $928,288.50 for construction of the project.
Committee Recommendation
Unanimous approval. Forward to April 1, 2024 Regular Consent Agenda.
F. Consultant Contract: Organics Diversion and Reduction
Staff is seeking approval of a grant -funded contract with Cascadia Consulting Group in the
amount of $100,000 to provide outreach to food service businesses.
Committee Recommendation
Unanimous approval. Forward to April 1, 2024 Regular Consent Agenda.
G. Grant Acceptance: Organics Diversion and Reduction
Staff is seeking approval to accept $50,000 from the Washington State Department of Ecology
Waste Reduction and Recycling Education program to support frontline food service
businesses in setting up organics services.
Committee Recommendation
Unanimous approval. Forward to April 1, 2024 Regular Consent Agenda.
H. InterlocalAgreement: Food Waste Prevention and Diversion Outreach
Staff is seeking approval of an Interlocal Agreement with the cities of Burien and Maple Valley
for the provision of food waste prevention and diversion outreach programming.
Committee Recommendation
Unanimous approval. Forward to April 1, 2024 Regular Meeting.
I. Grant Acceptance: Major Pavement Overlay and Repairs
Staff is seeking approval to accept three Washington State Department of Transportation
*Asset Management grant awards: $3,990,000 for Boeing Access Road, $1,309,000 for Orillia
Road S, and $4,958,000 for Interurban Avenue S.
Committee Recommendation
Unanimous approval. Forward to April 1, 2024 Regular Consent Agenda.
J. Local Road Safety Plan Update
Staff presented an update on the project.
Committee Recommendation
Discussion only.
The meeting adjourned at 6:45 p.m.
Committee Chair Approval
71