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Home My WebLink AboutReg 2024-04-01 Item 5F - Purchase - LED King Luminaires for Tukwila International Boulevard Street Lighting Upgrade for $104,176.62COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 04/01/24 )R ITEM INFORMATION ITEM No. 5.F. STAFF SPONSOR: DAVID DEG ROOT ORIGINAL AGENDA DATE: 04/01/24 AGENDA ITEM TITLE Purchase Authorization of 83 LED King Lumineers CATEGORY ❑ Discussion Mtg Date 0 Motion Date 04/01/24 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg SPONSOR Council ❑Mayor ❑Hit ❑DCD ❑Finance Fire ❑TS ❑Pe.,R ❑Police 0Ply Court SPONSOR'S SUMMARY The initiative to upgrade street lighting along Tukwila International Blvd began in 2023 with the replacement of 20 units. With a reduction in electricity costs and a noticeable enhancement in the brightness and street lighting, staff are hoping to expand the project by adding 83 additional LED King Lumineers. This purchase has been confirmed as an eligible expense and will be fully funded by ARPA funds. Council is being asked to approve the purchase of 83 LED conversion kits from SeaTac Lighting. 0 Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Arts Comm. ❑ Parks Comm. COMMITTEE CHAIR: ARMEN ❑ Planning/Economic Dev. ❑ Planning Comm REVIEWED BY ❑ LTAC DATE: 03/25/24 PAPYAN RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda Meeting COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $104,176.62 $0.00 $0.00 Fund Source: AMERICAN RESCUE PLAN ACT (ARPA) Comments: MTG. DATE RECORD OF COUNCIL ACTION 04/01/24 MTG. DATE ATTACHMENTS 04/01/24 Informational Memorandum dated 03/22/24 Minutes from Transportation and Infrastructure Committee meeting of 03/25/24 119 120 City of Tukwila Thomas McLeod, Mayor Public Works Department - Hari Ponnekanti, Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/City Engineer BY: David DeGroot, Streets Department Superintendent CC: Thomas McLeod, Mayor DATE: March 22, 2024 SUBJECT: Purchase Authorization of 83 LED King Lumineers ISSUE Authorization to purchase 83 LED conversion kits to enhance street lighting on Tukwila International Blvd. BACKGROUND The initiative to upgrade street lighting along Tukwila International Blvd began in 2023 with the replacement of 20 units. This initial phase was aimed at assessing the feasibility and impact of transitioning to LED lighting in terms of cost savings and improved illumination. The results from this phase resulted in a reduction in electricity costs by approximately 75% and a noticeable enhancement in the brightness and reliability of street lighting, contributing to a safer environment for pedestrians. Based on these early results, staff are hoping to expand the project by adding 83 additional LED King Lumineers. FINANCIAL IMPACT This purchase has been confirmed as an eligible expense and will be fully funded by American Rescue Plan Act (ARPA) funds. Installation labor will be done in-house by Street Department personnel. LED King Lumineers Cost $104,176.62 ARPA Funds Funding $104,176.62 RECOMMENDATION Council is being asked to approve the purchase of 83 LED conversion kits from SeaTac Lighting and approve this purchase on the Consent Agenda at the April 1, 2024 Regular Meeting. Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gav 121 122 Date: Feb 23, 2024 Quote: SEATAC-WWA24-169519-4 Quote Project City of Tukwila - King Conversion Kits Location Quote SEATAC-WWA24-169519-4 Page 1/2 Sea-Tac Lighting & Controls, LLC 15455 53rd Ave S Tukwila WA 98188 Phone: (206) 575-6865 Fax: From: Kevin Johnson Quoter Ph: email: kjohnson@seataclighting.com To: Tim Kirkland For City Of Tukwila Bid Date Feb 23, 2024 6200 Southcenter Blvd. Expires Mar 24, 2024 Tukwila WA 98188 City/Municipality: City Of Tukwila - Tukwila EMail: Tim.Kirkland@TukwilaWA.gov QTY Type MFG Part Price UQ 83 KNGW KCK204P4GS-III-75(SSL)7030-120V-4K $1,140.00 Total: $94,620.00 Notes: KING LUMINAIRE & STRESSCRETE SHIPPING & HANDLING INCLUDED LEAD TIME: 12-14 WEEKS ***************************************************************************************** *******************PLEASE COMPLETE THE FOLLOWING**************************** ***************************************************************************************** PURCHASE ORDERS WOULD BE WRITTEN TO: Stresscrete Kansas CIO: SEATAC LIGHTING & CONTROLS 4439 S. 134th PI. Bldg E Tukwila Wa 98168 Checks will be sent Directly to : Stresscrete Kansas 14503 Wallick Road Atchison, KS 66002 KING REQUIRES A RELEASED PURCHASE ORDER. *****PLEASE SIGN ALL PAGES***** BY SIGNING THIS QUOTE# SEATAC-WWA24-169519 ACKNOWLEDGES THIS QUOTE AS PO# iF YOU WISH TO SUPPLY YOUR OWN PO #, PLEASE ENTER BELOW. PO# SOLD TO: www.seataclighting.com Kevin Johnson 1 4ge 1/2 Date: Feb 23, 2024 Quote: SEATAC-WWA24-169519-4 Quote Project City of Tukwila - King Conversion Kits Location Quote SEATAC-WWA24-169519-4 SHIP TO: 48 HOURS ADVANCE NOTICE, SUPPLY (2) CONTACTS: 1. 2. BILL TO: Page 2/2 Sea-Tac Lighting & Controls, LLC 15455 53rd Ave S Tukwila WA 98188 Phone: (206) 575-6865 Fax: From: Kevin Johnson Quoter Ph: email: kjohnson@seataclighting.com ***************************************************************************************** ***************************************************************************************** Terms and conditions of sale: Due to current market conditions, Unless noted otherwise, pricing subject to requote if ordered after noted expiration date Subject to manufacturer's published terms and conditions of sale. Quotation is void if changed. Entire quote must be used or subject to re -quote. Liquidated damages are not accepted unless negotiated in advance and appear on purchase order. Tariff Fees may be charged by the factories in addition to quoted prices. Standard Factory warranties are included and begin at time of shipment, NOT SUBSTANTIAL COMPLETION unless pre -negotiated. Extended warranties must be requested and confirmed by the factories prior to release of material. Freight Minimum Mfg Terms: Allowance Order KNGW KING LUMINAIRE (WWA) Freight Allowed 124 www.seataclighting.com Kevin Johnson Page 2/2 PURCHASE ORDER NUMBER PWS032124 N N c) 0 w 206-433-1800 VENDOR INFORMATION 1- 0 O N co CS) N co LO LC) CS) N co co 64 PROJECT ACCOUNTING TASK ISUB-TASK w 0 o_ F U w O 0_ GENERAL LEDGER ACCOUNT CO CO 0 F w w J w 0- 0 w 0 PURCHASE INFORMATION DESCRIPTION King Luminaires CO OTHER QUOTES N W 1 VENDOR w ~Q CI VENDOR w a al QUOTE QUOTE APPROVALS PURCHASER/ INITIATED BY (Required if more than $20, 000.00) 125 126 City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes March 25, 2024, 5:30 p.m. - Hybrid Meeting; Duwamish Conference Room & MS Teams Councilmembers Present: Armen Papyan, Chair; Dennis Martinez, Hannah Hedrick Staff Present: Hari Ponnekanti, Catrien de Boer, Seong Kim, Brandon Miles, Adib Altallal, Griffin Lerner, Bryan Still, Cyndy Knighton, Kim Walden, David DeGroot, Joshua Hopkins, Colleen Minion Chair Papyan called the meeting to order. I. BUSINESS AGENDA The original Item H was considered as the first item of business. A. Grant Acceptance: Electric Vehicle Charging Stations Staff is seeking approval to accept $46,000 from the Department of Commerce Electric Vehicle Charging Program to install Level 2 charging stations at the Justice Center and the Fleet/Facilities campus. Item(s) for follow-up: Return to committee with logistical plan. Committee Recommendation Unanimous approval. Forward to April 1, 2024 Regular Consent Agenda. B. Grant Application: South King County Transportation Demand Management Staff is seeking approval to apply for federal funding via Puget Sound Regional Council for regional TDM programming and services. Committee Recommendation Unanimous approval. C. Grant Application: Transportation Demand Management Program Staff is seeking approval to apply for a WSDOT Regional Mobility grant in a 4-year amount of $832,000 to continue providing TDM services in Tukwila and South King County. Committee Recommendation Unanimous approval. D. Purchase Authorization: 83 LED King Lumineers for Tukwila International Boulevard Staff is seeking approval to purchase 83 LED conversion kits in the amount of $104,176.62 *from ARPA funds to enhance street lighting on TIB. Committee Recommendation Unanimous approval. Forward to April 1, 2024 Regular Consent Agenda. 127