HomeMy WebLinkAboutReg 2024-04-01 Item 6A - Public Safety Plan - Public Works Operations Campus Phase 2: Design and Pre-Construction UpdateCOUNCIL AGENDA SYNOPSIS
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Meeting Date
Prepared by
Mayor's review
Council review
4/1/2024
BWM
ITEM INFORMATION
ITEM No.
6.A.
STAFF SPONSOR: B. MILES
ORIGINAL AGENDA DATE: 4/1/24
AGENDA ITEM TITLE Public Works Facilities Phase 2: Update on Design and Pre -Construction
CATEGORY ® Discussion
Mtg Date 4/1/24
Motion
Mtg Date
Resolution
Mtg Date
❑ Ordinance
Mtg Date
Bid Award
Mtg Date
❑ Public Hearing ❑ Other
Mtg Date Mtg Date
SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PW
SPONSOR'S
SUMMARY
Update on the design and pre -construction development efforts for Public Works Phase 2.
No action is required.
REVIEWED BY
❑ Trans&Infrastructure Svcs
❑ LTAC
DATE:
Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev.
❑ Arts Comm.
❑ Parks Comm. ❑ Planning Comm.
COMMITTEE CHAIR:
RECOMMENDATIONS:
SPONSOR/ADMIN. Mayor's Office
COMMITTEE N/A
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED
$N/A
AMOUNT BUDGETED
$N/A
APPROPRIATION REQUIRED
$N/A
Fund Source: N/A
Comments: N/A
MTG. DATE RECORD OF COUNCIL ACTION
4/1/24
MTG. DATE ATTACHMENTS
4/1/24 Informational Memorandum, updated May 15, 2023
SHKS Architects Phasing Outline
Attachment "A" Current Conditions and Overview of Key City Facilities
Attachment "B" Surplus Property Sale Opportunities
Debt Service
Salmon Habitat Project, Minkler Shops, WRIA-9
City of Tukwila Presentation; Miller Hayashi Presentation; Previous Staff Memo & Recs
167
168
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance and Governance
FROM: David Cline, City Administrator
Vicky Carlsen, Finance Director
BY: Brandon Miles, Business Relations Manager
CC: Mayor Ekberg
DATE: March 6, 2023
Updated, March 21, 2023
Updated, April 3, 2023
Updated, May 1, 2023
Updated, May 15, 2023
March 26, 2024:
Note, Staff is providing this memo again, which was originally presented
to the City Council in the Spring of 2023. Revised attachments have been
provided to reflect the current status of the project.
SUBJECT: Public Works Operation's Campus Phase 2: Authorize the Mayor to Execute
Contracts for the Design and Pre -Construction Phase of the Public Works
Operation's Campus.
ISSUE
This memo outlines the design costs, financing, and estimated construction cost for Public
Works Operations Campus, Phase 2 (hereinafter "Public Works Phase 2") capital construction
project. Working drafts of this memo have been presented to the Finance and Governance
Committee on March 13, March 27, and April 10.
Staff is requesting authorization for the mayor to execute contracts as necessary, subject to
approval by the City Attorney's Office, for design and pre -construction work for the consolidated
public works phase 2 project, within a total project budget not to exceed $5,974,412 (includes
contingency funds).
BACKGROUND
I. Overview of the Public Safety Plan and Public Works Phase Operations Campus
The following provides a brief overview of the City's recent investment in public facilities over
the last 15 years.
a. Development of the Public Safety Plan
In 2008 the City completed a comprehensive seismic study of city buildings, which was recently
updated in 2022. This report found that several buildings, including fire stations and public
works shops, would be unusable after an earthquake. It was this study that was the impetus for
the City to begin examining how to invest in upgraded facilities, specifically public safety
buildings (fire stations, police, municipal court, emergency management and public works
functions).
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INFORMATIONAL MEMO
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In 2015, after a two-year process, the City Council was presented a report entitled, "Investing in
Tukwila: Essential Governmental Services Facilities Plan 2015-2040." The plan recommended
the construction and/or replacement of several public safety buildings, including a new justice
center to house police, emergency management and municipal court; the replacement of three
fire stations; and a combined public works operations facility. The plan also included
recommendations for City Hall and the 6300 building.
This final report was presented to the City Council by the Facilities Committee, made up of
community members, council members, and staff. This Committee recommended a public
safety facilities ballot measure, which resulted in the City Council adopting the "Public Safety
Plan" to prioritize:
• the construction of three replacement fire stations,
• a new justice center (police, emergency management and municipal court),
• a consolidated public works shop, and
• a funding plan for 20 years of fire apparatus and equipment.
In November 2016 Tukwila voters approved the public safety plan bond measure with 60.5%
approval. Funds from the bond measure were used for the new fire stations, fire equipment and
apparatus and the justice center. Separately, funding for the public works facilities would come
from a variety of sources, including general fund and utility funds.
In 2018, this financing and expenditure plan was updated with the D-20 Model, adopted by the
City Council and discussed further below.
In 2018 the City began to identify and acquire land for the public safety plan, based upon the
recommendations of the community Siting Advisory Committee. Existing City owned land was
used for two of the new fire stations (51 and 52); the City assembled land on Tukwila
International Blvd for the Justice Center; and the City acquired three parcels in the north end of
the City for a consolidated public works shop. Public Works Operations Campus Phase 1
(hereinafter "Public Works Phase 1") entailed the construction of the west side of the property
and moving the City's fleet and facilities functions from George Long to the new site. Public
Works Phase 2 will entail work on the east side of the property and will eventually allow the City
to move the street and utilities functions from the Minkler Shops to the site, as well as
consolidating other functions currently found on other sites, such as spoils storage, etc.
The Justice Center and Fire Station 51 went operational in 2020 and Fire Station 52 become
operational in 2021. The Fleet and Facilities building became operational in 2022 (Public Works
Phase 1). In 2022, the City Council authorized the test to fit work for the eastern portion of the
Public Works Phase 2 - Operations Campus, which will conclude in March of 2023. Due to costs
the relocated Fire Station 54 was deferred.
The Public Works Operations Campus is the final project remaining from the Public Safety Plan.
Funding for design of the Public Works Operations Campus was adopted in the 2023-2024
Budget and construction costs were included in the 2023-2028 Capital Improvement Plan
starting in 2025.
b. Siting of the Consolidated Public Works Shops Facilities
As briefly discussed above, the City utilized a "Siting Advisory Committee" to assist with
identifying possible locations for the replacement fire stations, the new Justice Center, and the
Consolidated Public Works Shops Facilities. The City Council received the final report on the
recommendations of the Siting Advisory Committee on October 16, 2017.
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INFORMATIONAL MEMO
Page 3
Since all of the buildings constructed for the public safety plan, which includes the consolidated
Public Works Shops Facilities, have a public safety role, the City identified several critical siting
factors for the for the future locations:
• The properties needed to be out of the floodplain and/or not protected by a levee. Old
Fire Station 51 did not meet this requirement and the new Fire Station 51 was located
just above the valley floor. Minkler Shops does not meet this requirement.
• Not be in a possible soil liquefaction area in order to mitigate risk during an earthquake.
• Specific to the consolidated public works shops was that the property not be located in
residential areas.
• All facilities had to be permitted in the City's underlying zoning.
Based upon this broad criterion, the City Siting Advisory Committee examined a total of ten
parcels, all in the City's Manufacturing Industrial Center zoning classification. Three parcels
were ultimately recommended by the Siting Advisory Committee and the City Council authorized
the use of eminent domain to acquire the properties. The City reached deals with all three
property owners and has or will take title to all the properties by November 1, 2023.
c. Financing the Public Safety Plan- the D-20 Model
In 2018, due to cost escalation from market conditions and initial estimates based on incomplete
data, the City created options for the Public Safety Plan. Throughout the first half of 2018, the
City Council's Finance Committee, together with staff, deliberated on a variety of financing
options (A, B, Cl, C2 and D) to support the Public Safety Plan. In June 2018, the City Council
adopted their recommendation of option D-20 which directed the:
• Construction of two new fire stations (51 & 52) and the Justice Center
• Dedication of $30 million for land acquisition, building upgrades and master planning for
public works shops.
• Fire apparatus and equipment funding for ten years
• Issuance of 20-year bonds.
• Use of a variety of financial sources (e.g. Limited Term General Obligation Bonds
(LTGO), Fire impact fees, land sales and one-time funds, ongoing REET 1, General
Fund.)
This long-range model — D20 - (2018-2039) has been updated several times to reflect changing
revenues and expenditures.
1. All major projects in the D-20 model are now complete as originally anticipated in
2018. The following is a basic overview of the revenue and expenditures to date in the
D-20 Model. The work outlined below includes all land acquisition costs (Justice Center,
Fire Station 54, and Public Works Operations Campus) construction to date for Fire
Stations 51 and 52, Justice Center and Public Works phase 1 (fleet and facilities);
interim improvements on Minkler; and planning and test to fit associated with Public
Works Phase2. In addition, the initial planning for the Teen and Senior Center was
funded from unused budget leftover from the Justice Center and therefore funded from
the D-20 model. The only remaining items are finishing the roof and siding updates for
the Public Works Phase 1 and the final payment for the 2022 fire engine, which is
expected in 2025.
2. The D-20 Model accounted for all financial aspects of these projects. Data
incorporated two capital project funds, 305 and 306 as well as all debt service funds and
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INFORMATIONAL MEMO
Page 4
other funds that contributed funding sources (general fund, 301, utility funds). Note,
revenues are forecasted to be higher than expenditures due to financing costs.
3. Other Changes. Sales Tax Mitigation funds were significantly reduced from 2019 to
2020 due to the loss of ongoing Sales Tax Mitigation payments. Council adopted
CARES funding for project costs associated with COVID supply chain delays and added
Teen/Senior Center planning from unspent Justice Center budgeted funds. Additional
general fund and utility fund payments were adopted in 2022 to continue the public
safety plan efforts for the consolidated public works shop.
4. Assuming a successful annexation vote to the Puget Sound Regional Fire
Authority (PSRFA), capital acquisition responsibilities for future fire equipment
and apparatus shift to PSRFA in 2025. A portion of the proceeds from completed land
sales (Travelers Choice and HealthPoint) and approved (still pending) George Long sale
are currently budgeted to support remaining public safety plan financing requirements as
well as Public Works Phases 1 and 2.
5. Land Sales, originally contemplated in the D-20, are no longer required in their
entirety.
a. The updated D-20 model (December, 2022) removes future land sales.
b. Future City Council direction will be needed on use of land revenue (e.g. lease or
sale) for capital facility planning.
D-20 MODEL FINANCIAL SNAPSHOT 2018-2022
Original
Updated
Updated
Updated
June 2018
Dec 2019
Dec 2020
Dec 2022
EXPENDITURES
Fund 305: Public Safety Plan
$ 114,730,235
$ 122,627,139
$ 120,510,023
$ 109,804,786
Justice Center
$ 68,570,005
$ 66,864,711
$ 65,747,697
$ 65,995,940
Fire Stations
$ 30,334,435
$ 39,936,632
$ 38,936,530
$ 37,791,730
Fire Equipment/Apparatus/Financing
$ 15,825,796
$ 15,825,796
$ 15,825,796
.,017,117
Fund 306: City Facilities
$ 30,000,000
$ 35,700,000
$ 36,200,000
$ 43,150,491
PW Shops Phase I
$30,000,000
$35,700,000
$35,700,000
$36,405,462
Minkler Improvements
$500,000
$500,000
Teen/Senior Center
$395,030
PW Operations Campus Phase 2
$5,850,000
TOTAL
$144,730,235
$158,327,139
$156,710,023
$152,955,277
REVENUES
Voted Bonds (UTGO)
$ 77,385,000
$ 77,997,026
$ 77,997,026
$ 77,997,026
Councilmanic Bonds (LTGO)
$ 40,000,000
$ 45,500,600
$ 45,500,600
$ 45,500,600
Fire Impact Fees (Tukwila South- FS 51)
$ 4,750,000
$ 4,750,000
$ 4,750,000
$ 4,750,000
Fire Impact Fee- ongoing
$ 8,517,000
$ 9,817,000
$ 9,497,000
$ 8,244,202
Fund 301 Transfer- REET Funds
$ 3,000,000
$ 3,000,000
$ 3,000,000
$ 3,500,000
Land Sales
$ 15,038,000
$ 13,053,090
$ 13,518,000
ip 3,014,845
REET 1- Ongoing Support
$ 12,813,091
$ 12,813,091
$ 12,852,409
$ 11,000,000
Sales Tax Mitigation
$ 4,017,425
$ 665,909
$ 665,909
Cares Act
$ 300,000
$ 497,247
Investment Earning
$ 707,845
$ 1,480,824
$ 1,725,661
$ 1,626,356
Project Contribution (TeenSenior)
$ 600,000
Project Contribution (General Fund)
$ 141,854
$ 2,991,854
$ 2,991,854
$ 5,950,954
Project Contribution (Utility Fund)
$ 141,854
$ 3,791,854
$ 4,291,854
$ 7,791,854
TOTAL
$ 162,494,644
$ 179,212,764
$ 177,090,313
$ 171,138,993
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INFORMATIONAL MEMO
Page 5
c. Completing the Public Safety Plan — Design and Construction of Consolidated
Public Works Shops, Phase 2
The last remaining item in the Public Safety Plan is Public Works Phase 2. This will allow the
City to move off of the Minkler Shops site. The City is still providing critical public works
activities at the Minkler Shops under older, inefficient conditions. In addition, as part of the
Public Safety Plan, the City identified a goal to move all critical facilities out of flood -prone areas
and the Minkler Shops is located directly behind a levee that has significant concerns.
Public Works has moved from George Long into Public Works Phase 1. On November 1, 2023
the City takes ownership of the east side of the property and the Council adopted a lease
agreement through April of 2025 with the current tenant. The City Council authorized the "test -
to -fit" work which developed design options for the entire combined public works site. The "test -
to -fit" will provide the City better cost estimates for the final phase of the project.
In March 2023, the "test -to -fit" was complete and the City Council was briefed on cost estimates
for the full buildout and completion of Public Works Phase 2.
d. Funding Test to Fit
Before moving straight to design, the City Council directed staff to do additional planning and
engagement with the City Council on the layout of the site, this was the "Test to Fit." The total
budget for the Test to Fit work is $350,000. This work occurred in 2022 and 2023. The work will
be completed at or slightly below the budget. Funding for the Public Works Phase 2 has been a
50/50 split between the general fund and the utilities.
Test to Fit Analysis Cost
Contract Title Firm Cost
Test to Fit Design Miller Hayashi $ 203,337
Geotech Exploration Langan $ 36,600
Surveying David Evans and Associates $ 25,000
Project Management Shiels Obletz Johnsen $ 78,238
Total: $ 343,175
Budget $ 350,000
Remaining Contigency: $ 6,825
2022 Actual Expenditures:
2023 Budget Expenditures:
Source of Funds
Utilities
185,124
164,876
Water: $ 28,029
Sewer $ 15,663
Surface Water $ 38,746
Subtotal: $ 82,438
Other Funds
General Fund: $ 82,438
e. Test to Fit Design Concepts
The City Council as a whole and the Transportation and Infrastructure Committee were briefed
as the Test to Fit process proceeded. Additionally, an open house was hosted to solicit impact
from Tukwila community members. In March the project team presented to the City Council the
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INFORMATIONAL MEMO
Page 6
various layout concepts considered by the project team. Concept "A" (below) scored the highest
on the project team's criteria and was also favored by Public Works Staff.
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II. Public Works Phase 2, Financing
Tukwila Public Works
M&E Building
March 6. 2023
MIller Hayashi Architects
a. The Next D-20 Model, Public Works Campus Financial Model
The D-20 model was a successful tool the City Council approved to track all expenditures and
revenues associated with the construction of the Public Safety Plan. Using the D-20 model as
an example, staff has begun to put together a model that can used to track expenditures and
revenues associated with Public Works Phase 2. Like the D-20 model, the model can be used
to track the cash flow of the project, including the issuance of debt and annual debt payments.
The model can also be easily modified to program in specific situations and changes in the
funding and/or costs.
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INFORMATIONAL MEMO
Page 7
i. Scenario 1, Base Model
(S1) Total Construction Estimates, No Land Sales Towards Construction, 5% Bond, 30 Year Bond
Expenditures
2023 2024 2025 2026 2027 2028
Design and Pre -Construction: $ 1,725,000 $ 2,875,000 $ 1,374,412 $
Other Soft Costs: $ $ 23,377,588 $
Total Soft Costs: $ 1,725,000 $ 2,875,000 $ 24,752,000 F$
- $ - $
- $ - $
- r$ - r$
2023 Construction Cost Estimates: $ $ - $ 23,417,500 $ 23,417,500 $ - $
January 2026 Escalation: $ $ - $ 3,839,000 $ 3,839,000 $ - $
Total Hard Costs: $ - $ - $ 27,256,500 $ 27,256,500 $ - $
Total Construction Costs:
Debt Payments:
$ 1,725,000 $ 2,875,000
$ - $
$ 52,008,500 $ 27,256,500
$ - $ 1,557,812
$
$ 5,168,232
$ -
$5,168,232
Total: $ 1,725,000 $ 2,875,000 $ 52,008,500 $ 28,814,312 $ 5,168,232 $5,168,232
Source of Funds
2023 2024 2025 2026 2027 2028
General Fund
Lease from UPS:
$ 237,021 $ 824,575 $ 280,646 $ $ - $
Potential Additional REET 1 Funds: $ 50,000 $ 50,000 $ 406,560 $ $ - $
Land Sales: $ 300,000 $ 500,000 $ - $ $ - $
Exceed Funds from 302 Fund: $ 275,479 $ 62,925 $ $ - $
Other General Fund Contribution: $ $ $ - $ $ - $
Proceeds from Bonds: $ $ - $ 79,448,400 $ $ - $ -
General Fund Debt Service: $ $ 0 $ $ 2,668,232 $2,593,232
Funding from Partners: $ - $ - $ - $ - $ - $ -
$ - $ - $ - $ - $ - $ -
$ - $ - $ - $ - $ - $ -
Subtotal: $ 862,500 $ 1,437,500 $ 80,135,606 $ - $ 2,668,232 $2,593,232
Grants:
Park Impact Fee:
Utilities
Water:
Sewer:
Surface Water:
Grants:
Subtotal:
$ 293,250 $ 488,750
$
$
$
$ 233,650 $
163,875 $ 273,125 $ 130,569 $
405,375 $ 675,625 $ 322,987 $
862,500 $ 1,437,500 $
$ 850,000
$ 875,500
$ 475,000 $ 489,250
$ 1,175,000 $1,210,250
687,206 $ - $ 2,500,000 $ 2,575,000
Total All Sources: $ 1,725,000 $ 2,875,000 $ 80,822,812 $ - $ 5,168,232 $5,168,232
Starting Year Balance:
Ending Year Fund Balance:
$ - $ 28,814,312 $ (0) $ (0)
$ 28,814,312 $ (0) $ (0) $ (0)
The above model is the starting point for discussion. It assumes that the design and pre -
construction costs in 2023, 2024 and 2025 are paid for in cash. In 2025 the City would issue a
bond of just over $77 million to move forward with construction. It is likely that the City could
reduce debt payments by spreading the bond issuance over 2025 and 2026 (this is what we did
for the public safety bond) However, for simplicity the bond issuance was shown as occurring at
one time.
In 2026 the general fund would need to support debt payments of $2.6 million (discussed
below), while the utilities would provide $2.5 million in rent to the general fund to be on the site.
More discussion on the utilities rent payment is provided below. The general fund annual
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INFORMATIONAL MEMO
Page 8
contributions begin to drop starting in 2028 and will continue to drop as the rent for the utilities
increases based on a standard inflation rate.
ii. Scenario 2, Base Model, with Land Sales
(S2) Total Construction Estimates, Land Sales Going Towards Construction, 5% Bond, 30 Year Bond
Expenditures
2023 2024 2025 2026 2027 2028
Design and Pre -Construction: $ 1,725,000 $ 2,875,000 $ 1,374,412 $ - $ - $
Other Soft Costs: $ - $ 23,377,588 $ - $ - $
Total Soft Costs: $ 1,725,000 $ 2,875,000 $ 24,752,000 '$ - F$ r$
2023 Construction Cost Estimates: $ - $ - $ 23,417,500 $ 23,417,500 $ $
January 2026 Escalation: $ $ $ 3,839,000 $ 3,839,000 $ $
Total Hard Costs: $ $ $ 27,256,500 $ 27,256,500 $ $
Total Construction Costs: $ 1,725,000 $ 2,875,000 $ 52,008,500 $ 27,256,500 $ - $
Debt Payments: $
- $ - $ - $ 1,557,812 $ 4,550,244 $4,550,244
Total: $ 1,725,000 $ 2,875,000 $ 52,008,500 $ 28,814,312 $ 4,550,244 $4,550,244
Source of Funds
2023 2024 2025 2026 2027 2028
General Fund
Lease from UPS: $ 237,021 $ 824,575 $ 280,646 $ - $ - $ -
Potential Additional REET 1 Funds: $ 50,000 $ 50,000 $ 406,560 $ - $ - $ -
Land Sales: $ 300,000 $ 500,000 $ 9,500,000 $ - $ - $ -
Exceed Funds from 302 Fund: $ 275,479 $ 62,925 $ $ $
Other General Fund Contribution: $ - $ - $ - $ $ $
Proceeds from Bonds: $ $ $ 69,948,400 $ $ - $
General Fund Debt Service: $ - $ 0 $ $ 2,050,244 $1,975,244
Funding from Partners: $ - $ $ - $ $ - $
Grants: $ - $ $ - $ $ - $
Park Impact Fee: $ - $ - $ - $ - $ - $ -
Subtotal: $ 862,500 $ 1,437,500 $ 80,135,606 $ - $ 2,050,244 $1,975,244
Utilities
Water: $ 293,250 $ 488,750 $ 233,650 $ - $ 850,000 $ 875,500
Sewer: $ 163,875 $ 273,125 $ 130,569 $ - $ 475,000 $ 489,250
Surface Water: $ 405,375 $ 675,625 $ 322,987 $ $ 1,175,000 $1,210,250
Grants:
Subtotal: $ 862,500 $ 1,437,500 $ 687,206 $ - $ 2,500,000 $2,575,000
Total All Sources: $ 1,725,000 $ 2,875,000 $ 80,822,812 $ - $ 4,550,244 $4,550,244
Starting Year Balance:
Ending Year Fund Balance: $
$ $ - $ 28,814,312 $ (0) $ (0)
$ $ 28,814,312 $ (0) $ (0) $ (0)
The base model with land sales assumes $9.5 million in land sales by 2025. The general fund
debt contribution is reduced because of the land sales revenue.
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INFORMATIONAL MEMO
Page 9
iii. Scenario 3, Base Model, Land Sales and Lower Interest Rate
(S3) Total Construction Estimates, Land Sales Going Towards Construction, 4% Bond, 30 Year Bond
Expenditures
2023 2024 2025 2026 2027 2028
Design and Pre -Construction: $ 1,725,000 $ 2,875,000 $ 1,374,412 $ - $ - $
Other Soft Costs: $ - $ 23,377,588 $ - $ - $
Total Soft Costs: $ 1,725,000 $ 2,875,000 $ 24,752,000 r$ - '$ - r$
2023 Construction Cost Estimates: $ - $ - $ 23,417,500 $ 23,417,500 $ - $
January 2026 Escalation: $ - $ - $ 3,839,000 $ 3,839,000 $ $
Total Hard Costs: $ - $ - $ 27,256,500 $ 27,256,500 $ $
Total Construction Costs: $ 1,725,000 $ 2,875,000 $ 52,008,500 $ 27,256,500 $ - $ -
Debt Payments: $ $ $ - $ 1,557,812 $ 4,045,123 $4,045,123
Total: $ 1,725,000 $ 2,875,000 $ 52,008,500 $ 28,814,312 $ 4,045,123 $4,045,123
Source of Funds
2023 2024 2025 2026 2027 2028
General Fund
Lease from UPS: $ 237,021 $ 824,575 $ 280,646 $ - $ - $ -
Potential Additional REET 1 Funds: $ 50,000 $ 50,000 $ 406,560 $ - $ - $ -
Land Sales: $ 300,000 $ 500,000 $ 9,500,000 $ - $ - $ -
Exceed Funds from 302 Fund: $ 275,479 $ 62,925 $ - $ - $ -
Other General Fund Contribution: $ - $ - $ - $ - $ - $ -
Proceeds from Bonds: $ - $ - $ 69,948,400 $ - $ - $ -
General Fund Debt Service: $ - $ 0 $ - $ 1,545,123 $1,470,123
Funding from Partners: $ - $ $ - $ - $ - $ -
Grants: $ - $ $ $ - $ - $
Park Impact Fee: $ $ $ $ $ $ -
Subtotal: $ 862,500 $ 1,437,500 $ 80,135,606 $ $ 1,545,123 $1,470,123
Utilities
Water: $ 293,250 $ 488,750 $ 233,650 $ - $ 850,000 $ 875,500
Sewer: $ 163,875 $ 273,125 $ 130,569 $ - $ 475,000 $ 489,250
Surface Water: $ 405,375 $ 675,625 $ 322,987 $ - $ 1,175,000 $1,210,250
Grants:
Subtotal: $ 862,500 $ 1,437,500 $ 687,206 $ - $ 2,500,000 $2,575,000
Total All Sources: $ 1,725,000 $ 2,875,000 $ 80,822,812 $ - $ 4,045,123 $4,045,123
Starting Year Balance:
Ending Year Fund Balance: $
$ - $ - $ 28,814,312 $ (0) $ (0)
- $ - $ 28,814,312 $ (0) $ (0) $ (0)
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INFORMATIONAL MEMO
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iv. Scenario 4, 20-year bond, land sales, and a 4.75% bond issuance.
(54) Total Construction Estimates, Land Sales Going Towards Construction, 4.75% Bond, 20 Year Bond
Expenditures
2023 2024 2025 2026 2027 2028
Design and Pre -Construction:
Other Soft Costs:
Total Soft Costs:
2023 Construction Cost Estimates:
January 2026 Escalation:
Total Hard Costs:
1,725,000
1,725,000
2,875,000 $ 1,374,412 $ - $
$ 23,377,588 $ - $
2,875,000 $ 24,752,000 '$ - r$
$ 23,417,500 $ 23,417,500 $
$ 3,839,000 $ 3,839,000 $
$ 27,256,500 $ 27,256,500 $
Total Construction Costs: $ 1,725,000 $ 2,875,000 $ 52,008,500 $ 27,256,500 $ - $
Debt Payments: $
- $ - $ - $ 1,557,812 $ 5,494,479 $5,494,479
Total: $ 1,725,000 $ 2,875,000 $ 52,008,500 $ 28,814,312 $ 5,494,479 $5,494,479
Source of Funds
2023 2024 2025 2026 2027 2028
General Fund
Lease from UPS: $ 237,021 $ 824,575 $ 280,646 $ - $ - $ -
Potential Additional REET 1 Funds: $ 50,000 $ 50,000 $ 406,560 $ - $ - $ -
Land Sales: $ 300,000 $ 500,000 $ 9,500,000 $ - $ - $ -
Exceed Funds from 302 Fund: $ 275,479 $ 62,925 $ $ $
Other General Fund Contribution: $ - $ - $ - $ - $ $
Proceeds from Bonds: $ - $ $ 69,948,400 $ $ $
General Fund Debt Service: $ $ 0 $ - $ 2,994,479 $2,919,479
Funding from Partners: $ - $ $ - $ - $ - $
Grants: $ $ $ - $ - $ - $
Park Impact Fee: $ - $ - $ - $ - $ - $ -
Subtotal: $ 862,500 $ 1,437,500 $ 80,135,606 $ - $ 2,994,479 $2,919,479
Utilities
Water: $ 293,250 $ 488,750 $ 233,650 $ - $ 850,000 $ 875,500
Sewer: $ 163,875 $ 273,125 $ 130,569 $ - $ 475,000 $ 489,250
Surface Water: $ 405,375 $ 675,625 $ 322,987 $ $ 1,175,000 $1,210,250
Grants:
Subtotal: $ 862,500 $ 1,437,500 $ 687,206 $ - $ 2,500,000 $2,575,000
Total All Sources: $ 1,725,000 $ 2,875,000 $ 80,822,812 $ - $ 5,494,479 $5,494,479
Starting Year Balance:
Ending Year Fund Balance: $
$ - $ - $ 28,814,312 $ (0) $ (0)
$ $ 28,814,312 $ (0) $ (0) $ (0)
The above model assumes $9.5 million in land sales by 2025, but also assumes that the bond
issuance has an interest rate of 4 percent versus 5 percent.
b. Funding Principles
The following are general funding principles the City could use in the PW Phase 2 Model:
1. Revenue from land sales from existing public works facilities (George Long, Minkler, and
Longacres) would go to support the build out of Public Works Phase 2.
2. The City could consider allocated other property transactions into Public Works Phase 2.
3. The utilities will pay their fair share for being on the City owned property.
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4. The City will work to identify and engage partners who can help pay for the capital costs
the buildout. However, the partners fund must be more than just contributing to the
marginal cost increases of the partner. Essentially, the City must receive funds above
the cost incurred by the partner being on the property.
5. One-time funding sources for one-time expenses.
6. Others?
c. Other Capital Needs
Funds that are being allocated from land sales and REET 1 are potential funds that could be
used for other one-time capital expenses, such as replacing the HVAC system at the Tukwila
Community Center. The City has been successful in getting a state grant for the work and there
is a federal appropriation also pending.
d. Other Potential Sources of Revenue
Many jurisdictions have been unable to spend their American Rescue Plan Act (ARPA) funds.
There is a slight possibility that the City maybe able to secure additional ARPA funds to assist
with the design work. If the City is successful, these funds could be used to meet the non -
utilities funding for the design phase funds.
III. Funding the Design and Pre -Construction Work
The City's project manager, SOJ, have secured quotes from professional firms to complete the
design and pre -construction work for Public Works Phase 2. The total cost for all firms and work
is $ $5,195,141, with an additional owner's contingency of $779,271, for a total of $5,974,412.
This work would be spread out in 2023, 2024, and 2025. Like with the Test to Fit work, the cost
for the design and pre -construction was envisioned to be split 50/50 between the general fund
and utilities.
1
Design and Pre -Construction Projected Burn
Year 2023 2024 2025 Total
Total Spend Per Year: $ 1,725,000 $ 2,875,000 $ 1,374,412 $ 5,974,412
Source of Funds
General Fund
Lease Revenue from UPS: $
Other Funds: $
Proceed from Land Sales:
Subtotal:
Utilities
237,021 $
625,479 $
824,575 $
612,925 $
280,646 $ 1,342,242
406,560 $ 1,644,964
Water: $
Sewer: $
Surface Water: $
Subtotal:
Total All Sources:
293,250
163,875
405,375
$ 488,750 $
$ 273,125 $
$ 675,625 $
233,650 $ 1,015,650
130,569 $ 567,569
322,987 $ 1,403,987
862,500 $ 1,437,500 $ 687,206 $ 2,987,206
$ 1,725,000 $ 2,875,000 $ 1,374,412 $ 5,974,412
An additional $1,644,964 in non -utility funds would have to be used to support the design and
pre -construction phase. Staff believes that using a combination of funds from excess REET 1,
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302 (Urban Renewal), land sales revenue, and the ending fund balance of 306 can be used for
these funds.
a. Debt
i. Financing
Like most capital projects, the Public Works Operation's Campus can be paid with a variety of
revenue options, grants, and capital appropriations from other governmental entities. The City
will have to issue a bond to pay for the overall construction costs. One way of looking at the
construction costs is to look at how the City would pay the annual debt service for the project.
ii. Bond Capacity
Total Long -
Year LTGO Debt UTGO Debt Term Debt Assessed Value %Change AV
2017 35,014,277 32,990,000 68,004,277 6,184,943,263 7.31%
2018 48,358,749 31,875,000 80,233,749 6,685,919,176 8.10%
2019 71,439,055 68,405,000 139,844,055 7,351,973,382 9.96%
2020 72,205,534 67,035,000 139,240,534 7,883,057,562 7.22%
2021 73,117,643 66,335,000 142,302,643 8,010,892,032 1.62%
2022 70,734,706 65,375,000 138,650,706 8,970,452,548 11.98%
2023 64,094,790 63,595,000 129,921,790 9,374,122,913 4.50%
2024 59,643,954 61,615,000 123,181,954 1 9,795,958,444 4.50%
2025 55,602,406 59,210,000 116,426,406 10,236,776,574 4.50%
2026 51,941,964 56,565,000 109,811,964 10,697,431,520 4.50%
2027 48,157,300 53,660,000 102,813,300 11,178,815,938 4.50%
2028 44,231,450 50,485,000 95,403,450 11,681,862,655 4.50%
2029 40,164,314 47,025,000 87,567,314 12,207,546,475 4.50%
2030 36,414,928 43,290,000 79,773,928 12,756,886,066 4.50%
2031 32,218,328 39,270,000 71,488,328 13,330,945,939 4.50%
2032 28,515,314 34,950,000 63,465,314 13,930,838,506 4.50%
2033 24,683,322 30,315,000 54,998,322 14,557,726,239 4.50%
2034 20,723,662 25,360,000 46,083,662 15,212,823,920 4.50%
2035 16,626,052 20,075,000 36,701,052 15,897,400,996 4.50%
2036 12,652,810 14,440,000 27,092,810 16,612,784,041 4.50%
2037 8,926,072 8,440,000 17,366,072 17,360,359,323 4.50%
2038 5,070,838 4,335,000 9,405,838 18,141,575,492 4.50%
2039 1,640,000 - 1,640,000 18,957,946,389 4.50%
2040 19,811,053,977 4.50%
2041 - - 20,702,551,406 4.50%
2042 21,634,166,219 4.50%
2043 22,607,703,699 4.50%
1.5%
92, 774,149
100,288,788
110,279,601
118,245,863
120,163, 380
134,556,788
140,611, 844
146,939,377
153,551,649
160,461,473
167,682,239
175,227,940
183,113,197
191,353,291
199,964,189
208,962,578
218,365,894
228,192,359
238,461,015
249,191,761
260,405,390
272,123, 632
284,369,196
297,165, 810
310,538,271
324,512,493
339,115, 555
2.5%
154,623,582
167,147, 979
183,799,335
197,076,439
200,272,301
224,261,314
234,353,073
244,898,961
255,919,414
267,435,788
279,470,398
292,046,566
305,188, 662
318,922,152
333,273,648
348,270,963
363,943,156
380,320,598
397,435,025
415,319,601
434,008,983
453,539,387
473,948,660
495,276,349
517,563,785
540,854,155
565,192,592
Remaining
Non -Voted Remaining
Debt Total Debt
Capacity Capacity
57,759,872 86,619,305
51,930,039 86,914,230
38,840,546 43,955,280
46,040,329 57,835,905
44,195,737 57,969,658
61,281,082 85,610,608
74,285,054 104,431,283
85,372,423 121,717,007
96, 335, 243 139, 493, 008
107,214,509 157,623,824
118,528,939 176,657,098
130,309,490 196,643,116
142,570,883 217,621,348
154,869,363 239,148,224
167,745,861 261,785,320
180,447,264 284,805,649
193,682,572 308,944,834
207,468,697 334,236,936
221,834,963 360,733,973
236,538,951 388,226,791
251,479,318 416,642,911
267,052,794 444,133,549
282,729,196 472,308,660
297,165,810 495,276,349
310,538,271 517,563,785
324,512,493 540,854,155
339,115,555 565,192,592
Voted debt cannot exceed the
aggregate of: 2.5% for general
purposes, 2.5% for parks and open
spaces, & economic development,
and 2.5% for utility purposes
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iii. Annual Debt Service
30 Year Debt Issuance
Interest Rate 5.00%
Payments Per Year 1
Term (Years) 30
Total Bond
Annual Debt Minimum General Fund
Service Obligation
80,000,000 $5,204,115
75,000,000 $4,878,858
70,000,000 $4,553,600
65,000,000 $4,228,343
60,000,000 $3,903,086
$2,602,057.40
$2,439,428.82
$2,276,800.23
$2,114,171.64
$1,951,543.05
40 Year Debt Issuance
Interest Rate 5.00%
Payments Per Year 1
Term (Years) 40
Total Bond
80,000,000
75,000,000
70,000,000
65,000,000
60,000,000
Annual Debt Minimum General Fund
Service Obligation
$4,662,253
$4,370,862
$4,079,471
$3,788,080
$3,496,690
$2,331,126.45
$2,185,431.04
$2,039,735.64
$1,894,040.24
$1,748,344.83
Like most capital projects, the Public Works Phase 2 can be paid with a variety of revenue
options, grants, and capital appropriations from other governmental entities. The City will have
to issue a bond to pay for the overall construction costs. One way of looking at the construction
costs is to look at how the City would pay the annual debt service for the project. Page 51 of
the City's 2023/2024 Adopted Budget outlines the City's required debt service through 2028. As
shown on the page, the City assumed the general fund would support $1,951,543 in annual
debt service for the Public Works Shops, Phase 2. Since the general fund is assumed to
support 50 percent of the construction costs, with the utilities assuming the other half. This
would support a total bond of $60 million per year. In 2023 the total debt payments for all debt
for the City is approximately $5.01 million. Page 51 of the City's 2023/2024 adopted budget is
below.
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Use of Debt Proceeds
BUDGET
2023 2024
2025
PROJECTIONS
2026 2027
TOTAL
2028 2023-2028
EXISTING DEBT:
LTGO 2015
Interurban/Boeing Access Rd Brdg
392,475
389,375
391,125
387,575
391,050
392,050
2,343,650
Interurban
227,636
225,838
226,853
224,794
226,809
227,389
Boeing Access Road Bridge
164,840
163,538
164,273
162,782
164,241
164,661
LTGO 2017
42nd and 53rd Sidewalks
558,400
557,750
556,800
555,550
554,000
557,150
3,339,650
LTGO 2018
PW Shops
1,532,700
1,534,450
1,534,200
1,531,950
1,532,700
1,531,200
9,197,200
50% paid by utility funds
(766,350)
(767,225)
(767,100)
(765,975)
(766,350)
(765,600)
(4,598,600)
LTGO 2019
PSP (Justice Center, Fire) 8, PW Shops
1,691,050
1,689,550
1,690,800
1,689,550
1,690,800
1,689,300
10,141,050
22% paid by utility funds
(372,031)
(371,701)
(371,976)
(371,701)
(371,976)
(371,646)
(2,231,031)
SCORE 2019
South County Correctional Entity, SCORE
376,876
376,914
377,126
376,861
377,054
376,693
2,261,524
Jail facility
Refunding
Estimated contribution by SCORE
(376,876)
(376,914)
(377,126)
(376,861)
(377,054)
(376,693)
(2,261,524)
LTGO 2020R
Southcenter Parkway Extension,
emergency management
513,029
516,579
-
-
-
-
1,029,608
Refunding
S.ourncenrer Pk wy Estensron
376,307
378,911
-
-
-
-
EmergencyManagemen!
136,722
137,668
-
-
-
-
LTGO 2021A
PW Shops
314,231
314,241
314,172
314,226
314,198
314,188
1,885,256
50% paid by utility funds
(157,116)
(157,121)
(157,086)
(157,113)
(157,099)
(157,094)
(942,628)
LTGO 2021B
Urban Renewal
257,741
257,475
258,381
257,321
257,146
256,826
1,544,890
LTGO 2021C
Arterial Streets
542,569
-
-
-
-
-
542,569
Existing debt
$ 5,019,728
$ 4,479,953
$ 3,449,316
$ 3,441,383
$ 3,444,469
$ 3,446,374
$ 22,251,614
PROPOSED DEBT:
LTGO 2020
PW Shops -General Fund 30,000.000
-
-
1,951,543
1,951,543
1,951,543
1,951,543
7,806,172
Portion
S -
S -
S 1,951.543
$ 1,951,543
$ 1.951,543
$ 1.951,543
$ 7,806.172
TOTAL Estimate / Projections
S 5,019.728
S 4,479.953
S 5.400.859
$ 5,392,926
S 5.396.012
$ 5.397.917
$ 30,057.786
Based upon updated construction costs, for planning purposes the City is assuming
construction costs, including bond costs, of $79.44 million. The design and pre -construction
work will be paid with cash on hand and not included in the bond.
Total Maximum Potential Bond
Total (Hard and Soft) Cost: 77,890,588
Cost of Debt Issuance: 1,557,812
Total Bond: 79,448,400
General Fund and Utility Fund Allocations, Adjusted
General Fund Allocation 39,724,200
Less Grants and One Time:
Less Land Sales:
Alternative Scopes: Total: 39,724,200
General Fund Debt Service 2,584,116
Utility Fund Allocation 39,724,200
Less Grants
Alternative Scopes:
Less One Time Monies
Total, Utilities: 39,724,200
Utilty Debt Service 2,584,116
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The total potential bond obligations would be split 50/50 between the general fund and utilities.
The terms are 30 years, with 5% percent interest rate. The obligations above assume no land
sales, no one time cost adjustments, and no grants/one time funding opportunities. It's
essentially the max debt service model. However, the debt service obligations are lowered if the
City credits land sales and other one-time funds to the project.
General Fund and Utility Fund Allocations, Adjusted
General Fund Allocation 39,724,200
Less Grants and One Time: -
Less Land Sales: 10,000,000
Alternative Scopes: 500,000
Total: 29,224,200
General Fund Debt Service 1,901,076
Utility Fund Allocation 39,724,200
Less Grants
Alternative Scopes:
Less One Time Monies
Total, Utilities: 39,724,200
Utilty Debt Service 2,584,116
The adjusted model (discussion purposes only) above assumes $2 million in grants/one-time
funds, $5 million in land sales, and reducing the scope by $1 million, lessening the general fund
total debt service obligation to just over $2 million per year. The use of one-time funds would
significantly reduce the annual debt service the general fund would have to service per year.
General Fund Debt Service
General Fund Bond Allocation:
Maximum Payment Required:
Debt Service in 2023/2024 Budget:
39,750,000 34,750,000 29,750,000 24,750,000
$2,585,795 $2,260,537 $1,935,280 $1,610,023
1,951,543 1,951,543 1,951,543 1,951,543
Max. Additional Gen. Funds Needed:
634,251 308,994 (16,263) (341,520)
iv. Interest Rate Variable
30 Year Payments, Based On Interest Rate
Total Bond
80, 000, 000
75, 000, 000
70, 000, 000
65, 000, 000
60, 000, 000
Interest Rate
4.50% 5.00% 5.50% 6.50% 7.00%
$4,911,323 $5,204,115 $5,504,431 $6,126,195 $6,446,912
$4,604,366 $4,878,858 $5,160,404 $5,743,308 $6,043,980
$4,297,408 $4,297,408 $4,297,408 $4,297,408 $4,297,408
$3,990,450 $3,990,450 $3,990,450 $3,990,450 $3,990,450
$3,683,493 $3,683,493 $3,683,493 $3,683,493 $3,683,493
40 Year Payments, Based On Interest Rate
Total Bond
80, 000, 000
75, 000, 000
4.50% 5.00%
$4, 347, 452
$4, 075, 736
Interest Rate
5.50%
$4, 662, 253
$4, 370, 862
$4, 985, 627
$4, 674, 026
6.50% 7.00%
$5,655,498
$5,302,029
$6,000,731
$5,625,685
70,000,000 $3,804,020 $3,804,020 $3,804,020 $3,804,020 $3,804,020
65,000,000 $3,532,305 $3,532,305 $3,532,305 $3,532,305 $3,532,305
60,000,000 $3,260,589 $3,260,589 $3,260,589 $3,260,589 $3,260,589
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Projected General Fund Revenues:
Adopted Projected Debt (includes $1.95 M for PW Phase 2):
% of Debt Payments to General Fund Revenue:
Max General Fund Additional Debt Needed:
Total Potential Debt:
% Debt Payments to General Fund Revenue:
Six Year Financial General Fund Debt Support
2024 2025 2026 2027 2028
$ 74,042,407 $ 66,813,952 $ 68,258,314 $ 69,971,661 $ 71,550,732
$ 4,206,345 $ 5,643,933 $ 5,735,890 $ 5,739,099 $ 5,704,835
5.68% 8.45% 8.40% 8.20% 7.97%
$ - $ 632,573 $ 632,573 $ 632,573 $ 632,573
$ 4,206,345 $ 6,276,506 $ 6,368,463 $ 6,371,672 $ 6,337,408
5.68% 9.39% 9.33% 9.11% 8.86%
iv. Hypothetical Utility Annual Rent Payments
Assuming a bond of $79,448,000 per year with fixed payments. Hypothetical total base rent is
$3,000,000 per year, with the utilities responsible for half of the rent cost. As is typical with all
commercial leases, the base rent increases on an agreed upon amount. This amount would be
set by an industry standard. The rent amount would be determined by obtaining a broker's
opinion value.
Hypothetical Market Rent for Property: $ 5,000,000
Utilities Rent (50% of estimated rent): $ 2,500,000
Annual Cost Adjustment: 5%
Year Total Debt Service Utility Rent General Fund Obligation
1 $ 5,168,232 $2,500,000 $ 2,668,232
2 $ 5,168,232 $2,625,000 $ 2,543,232
3 $ 5,168,232 $2,756,250 $ 2,411,982
4 $ 5,168,232 $2,894,063 $ 2,274,170
5 $ 5,168,232 $3,038,766 $ 2,129,467
6 $ 5,168,232 $3,190,704 $ 1,977,529
7 $ 5,168,232 $3,350,239 $ 1,817,993
8 $ 5,168,232 $3,517,751 $ 1,650,481
9 $ 5,168,232 $3,693,639 $ 1,474,594
10 $ 5,168,232 $3,878,321 $ 1,289,912
Staff is working on the cost share allocation with the City's utility funds (water, sewer, and
stormwater) to ensure that the utilities are paying their fair share for the improvements. This will
most likely include the utilities paying rent to the general fund indefinitely for the site. In future
years the rent would likely be higher than our debt service to reflect a change in market rent.
IV. Other
The following outlines specific questions that have been asked in the various City Council and
committee meetings.
a. Construction Delay Costs
Construction is currently anticipated to begin on May 1, 2025, shortly after the existing tenant's
lease expires. Current estimates are that for every month in delay the project's construction
costs would increase approximately $300,000 per month.
b. Phasing of the Project
A question came up at the February 27 Finance and Governance Committee meeting regarding
a previously discussed phase 3 of the project. This comment seemed to be related to cost
management and reducing the scope of the current project.
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In 2019 the City Council authorized SHKS Architects to do site design planning for the public
works shop site. A copy of the conceptual site design planning, including a three -phased total
project is shown in the attachment provided. That proposed phasing would have resulted in the
City demolishing and moving out of the Fleet and Facilities building. However, the City Council
directed staff not to pursue the three-phase plan and to instead plan around the Fleet and
Facilities building remaining in its current location. The City Council also provided additional
funds to improve the seismic status of the building to be one that can be useable after an
earthquake.
Staff has taken this direction from Council and the project does not currently include a third
phase and assumes the Fleet and Facility building will remain for the useful life of the building.
Phasing of Phase 2 will not reduce the project cost or save the City money. In fact, the project
team believes phasing would add more overall costs to the project:
1. Most of the significant cost items, such as the stormwater system and administration
building cannot be phased.
2. Construction costs will likely continue to increase. In fact, going back to 2009,
construction costs have always trended upwards, some years more steeply than others.
At best the rate of increase may not be as aggressive, but the cost will continue to move
upwards. Staff has discussed likely construction cost trends with developers who also
believe that costs will continue to rise.
3. The City may be able to take advantage of favorable bonding costs in the next few
years. If the work was spread out the City the City may have to issue different bonds and
the terms may not be as favorable on the second issuance.
4. There are inefficiencies for the contractors since they would have to mobilize and secure
temporary facilities for a phase project. These inefficiencies would be passed on to the
City has additional costs for the project.
5. The design costs would be increased since the City would have to prepare two
additional sets of contract documents.
c. List of City Facilities (Due to space, this was moved as an attachment).
d. Monetization of Surplus City Properties (Due to space, this was moved as
an attachment).
Attachment "B" is an updated list of properties that the City could monetize. If the vote to the
RFA is successful, the City would not have to budget additional fire capital equipment into the
D-20 model. This frees up land sales and leases to support other projects, such as the Public
Works Operations Campus Phase 2. There is just under $18 million in potential land sales
available to the city over the next five years.
e. Intergenerational (Teen/Senior) Center Update
The City Council did not allocate any funding for the planning of the Intergenerational Center in
2023 or 2024. The CIP does show funds being allocated in 2025 and 2026 for additional
planning efforts.
f. Minkler Shops and Levee Issues
The Minkler Facility is classified as a critical facility because of its role in assisting with
emergency response and because it stores hazardous materials, that if flooded would be
problematic. Per Tukwila Municipal Code 16.52.120, all new critical facilities shall be located
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outside of the limits of the 100-year flood event. If no feasible alternative exists, then the facility
shall be elevated 3 feet above the base flood elevation (100-year flood event) or elevated to the
500-year flood elevation, whichever is higher. The City's Floodplain Ordinance is based on the
state's model floodplain ordinance.
Additionally, the Minkler Shops are located immediately behind the decertified Tukwila 205
levee, which has been shown to not meet federally established criteria (44 CFR 65.10) to
provide reasonable assurance that protection from the base flood (aka 100-year flood)
exists. The City, along with the King County Flood Control District and the US Army Corps of
Engineers, are working on a long term, multi -phase process to address levee deficiencies.
Minkler Shops has also been identified by WRIA-9 as an ideal location along the Green River to
complete a salmon restoration project. A restoration project would likely be included in an
overall levee setback project in the area. King County Flood District has expressed an interest in
purchasing the Minkler Shops property.
g. Can spoils be located somewhere else doing design and construction
phase?
The City's spoils storage are currently scattered at various city owned site. Longacres and
George Long will likely not be available to the City in the next few years as the City moves to
sale the properties
1. Hydro -Excavated Spoils (clean muddy wet dirt) stored while it dries under the Grady
Way Bridge accessed via Long Acres Property.
2. Dry Excavated Spoils (clean dry dirt) stored Long Acres Property.
3. Vactor Catch Basin Waste (grit, oil, sand) transported directly to King County Vactor
Waste Facility in Renton. We don't have a site to handle this type of material (Decant
Facility). Not efficient use of time and limited to restricted delivery hours.
4. Street Sweeping Waste (leaves, litter, grit) stored at George Long before hauled to
Waste Management Rail Transfer site in South Seattle. Stockpile is transported once
large enough to send multiple dump trucks, multiple times on a scheduled delivery day.
5. Wood Chipping Waste (wood chips, ground leaves and vegetation) stored at George
Long before used in parks and ROW as landscape mulch.
h. Cost of Operations Campus to Date
To date, the City has spent approximately $36 million on the Public Works Operations Campus.
A significant amount of the funds used were to acquire the three parcels and to assist with
business relocation for two of the businesses on the site.
i. Impacts of Terminating the Project
Terminating the project would result in the City not fulfilling its commitment regarding investing
in new, safe buildings for the City's public safety personnel. The City would have staff located at
the Minkler Shops, which are too small for the City's operations.
Terminating the project would also result in general fund needing to pay back the utilities for
work done to date on the project. The City has been implementing a 50/50 split between the
general fund and utilities. General fund activities from George Long have moved to the Public
Works Operations Campus. However, the utilities are located at Minkler Shop. If the utilities do
not utilize the new campus the City cannot justify the 50/50 split.
NEXT STEP
186
INFORMATIONAL MEMO
Page 19
Staff is requesting authorization to move forward with the design and pre -construction work.
Staff is not requesting authorization to move forward with construction or for the issuance of
debt for the construction of the project.
The following outlines the contracts that would need to be executed. The design and pre -
construction work will occur in 2023, 2024, and 2025. Construction could begin in May of 2025.
Tukwila Maintenance & Engineering Building - Design Phase Budget DRAFT - 4/10/2023
Firm
Services
Design Phase Costs
Construction Phase Costs
Miller Hayashi
Architect
$ 3,928,715.00
$ 1,487,110.00
GeoEngineers
Geotech
$ 32,842.00
$ 48,000.00
NOVO
HAZMAT
$ 19,900.00
Part of the 19,900
Wetherholt
Building Envelope
$ 12,950.00
$ 56,850.00
SOJ
Project Management
$ 750,734.00
Not provided
Ogden Murphy
Legal
$ 50,000.00
Not provided
GCCM
Preconstruction
$ 400,000.00
Not provided
Subtotal:
$ 5,195,141.00
15% contingency:
$ 779,271.15
Total Design Phase Costs:
$ 5,974,412.15
(Excludes: Permit Fees, Bond Costs)
Staff would like to have the owner's contingency floating. Meaning that the City would allocate to
a specific contract if and when needed. It's possible that other contracts would be needed, and
the City could use the owner's contingency for this work. Staff is requesting permission to add
funds to contracts or to secure additional contract, if needed, provided the total project allocation
does not exceed $5,974,412, without the need to get the contract modified by the City Council.
Similar to the public safety plan, staff would also like to implement a monthly report to the City
Council regarding the budget and expenditures associated with the design and pre -construction
phase. This would be a report include in a packet to the City Council. Additionally, the project
team will provide formal milestone check ins to the City Council in October, 2023; June, 2024,
and March, 2025. Each one of these milestones would serve as potential offramp for the City
Council to terminate the project.
187
INFORMATIONAL MEMO
Page 20
FINANCIAL IMPACT
Design and Pre -Construction Projected Burn
Year 2023 2024 2025 Total
Total Spend Per Year: $ 1,725,000 $ 2,875,000 $ 1,374,412 $ 5,974,412
Source of Funds
General Fund
Lease Revenue from UPS: $ 237,021 $ 824,575 $ 280,646 $ 1,342,242
Other Funds: $ 625,479 $ 612,925 $ 406,560 $ 1,644,964
Proceed from Land Sales: $
Subtotal:
Utilities
Water: $ 293,250 $ 488,750 $ 233,650 $ 1,015,650
Sewer: $ 163,875 $ 273,125 $ 130,569 $ 567,569
Surface Water: $ 405,375 $ 675,625 $ 322,987 $ 1,403,987
Subtotal: IIIIIIIP9gPIIMIFJP906
Total All Sources:
$ 1,725,000 $ 2,875,000 $ 1,374,412 $ 5,974,412
RECOMMENDATION
Staff is requesting Council authorization for the Mayor to sign all necessary contracts for design
and pre -construction work not to exceed $5,974,412 including contingencies. This would
include specific updates and opportunities for off -ramps during this process.
Recommended Motion:
"Authorize the Mayor to execute contracts as necessary, subject to approval by the City
Attorney's Office, for design and pre -construction work for the consolidated public works phase
2 project, within a total project budget not to exceed $5,974,412 (includes contingency funds)."
Staff would like to present this final report to the Committee of the Whole on May 22, 2023. The
draft contracts for execution would be included in the packet for that meeting.
Final City Council action could occur on June 5, 2023.
ATTACHMENTS
• SHKS Architects Phasing Outline
• Attachment "A" Current Conditions and Overview of Key City Facilities
• Attachment "B" Surplus Property Sale Opportunities
• Debt Service
• Salmon Habitat Project, Minkler Shops, WRIA-9
• City of Tukwila PowerPoint Presentation
• Miller Hayashi Presentation
• Staff Memo to the City Council, dated June 29, 2017 (Siting Advisory Committee)
• Public Safety Plan Siting Advisory Committee Recommendations
188
PHASE 1
HEISER RENOVATION I DEMOLISH LANDSCAPE + COFFEE SHOP I
POLICE IMPOUND I SITE WORK I COVERED SPOILS
r r 1 -
PHASE 2C
DEMOLISH HEISEP, PAINT BOOTH 1 OFFSITE SPOILS REQUIRED
PHASE 3B
DEMOLISH HEISER BUILDING OFFSITE SPOILS REQUIRED
fe FU, 1PW Mns1-
PHASE 2A
DEMOLISH UPS BUILDINGS SITE WORK
PHASE 2D
COVERED PARKING I SITE WORK I OFFSITE SPOILS REQUIRED
PHASE 3C
DECANT + BRINE TANKS I COVERED STORAGE I SPOILS I SITE WORK
4 MASTER PLAN
PHASE 28
ADMIN + SHOPS BUILDING I COVERED MATERIAL_ STORAGE
INTERIOR -I- COVERED PARKING I POLICE IMPOUND I SITE WORK
PHASE 3A
FLEET MAINTENANCE BUILDING I SITE WORK 1
OFFSITE SPOILS REQUIRED
•
•
•
O
DEMOLITION
RENOVATION
NEW CONSTRUCTION
LANDSCAPING
SITE WORK
UNCOVERED PARKING
TUKWILA PUBLIC WORKS
190
Attachment "A", Current Conditions and Overview of Key City Facilities
DRAFT, Updated May 1, 2023
Campus
Building
Name
Year
Built
Building
Sq. ft.
Land
Sq. ft.
Primary Use
Secondary/Backup
Use
Seismic Risk
Flood Risk
Tenant
Improvement
(Last Ten
Years)
Can be
surplus?
City Hall
City Hall
1979
25,159
117,774
Administration
and City Council
N/A
Some risks
were
identified in
the 2008
study, but
generally the
building was
satisfactory.
Low
$595,806
N/A
6300 Building
1980
33,230
67,417
Administration
(DCD, PW, TIS,
City Council
meetings, and
Administrative
Services.)
Sound Cities
Association (tenant)
2008 study
identified
significant
issue with
building in the
event of an
earthquake,
including a
risk to
inhabitants.
Low
$526,831
Possibly, if
City Hall
campus
operations
were
consolidated
into other
city facilities.
Major
Parks
Facilities
Tukwila
Community
Center
557,568
35,260
Parks and
Recreation
offices; teen and
senior activities;
Emergency shelter.
Was not
designed as
an essential
facility,
Low
$859,925
N/A
Attachment "A", Current Conditions and Overview of Key City Facilities
and meeting
space.
significant
seismic issues.
Foster Golf
Club House
2004
14,656
N/A
Club house and
restaurant for
Foster Golf Links
N/A
Was built to
current
standards in
2004.
Low
Still
researching.
N/A
Parks
Maintenance
Facility
2,900
N/A
Parks
maintenance
shops and
offices.
N/A
Generally
acceptable.
Medium
Still
researching.
N/A
Public
Safety
Buildings
Justice
Center
2021
123,859
Police, Court,
and Emergency
Operation's
Center
Community meeting
space.
Built to meet
current
seismic
standards.
Low
$8,755
N/A
Fleet and
Facilities
2022
23,397
127,125
Public Works
Operations,
Fleet and
Facilities
N/A
Building was
retrofitted to
be
operational
following a
seismic event.
Low
N/A
N/A
Minkler
Shops
1972-
1975
7,480
484,823
Public Works
Streets and
Utilities.
N/A
2008 report
identified
seismic
deficiencies
that would
render it
suspectable to
unacceptable
levels of
damage. Soil
liquefaction
High
$45,537
Yes, was part
of the D-20
financing
model.
Attachment "A", Current Conditions and Overview of Key City Facilities
also a
concern.
New Fire
Station 51
2021
11,240
246,878
Fire Station
Community space.
Built to
current
seismic
standards.
Low
New
Construction
N/A
New Fire
Station 52
2021
14,650
108,904
Fire Station
Community space,
backup emergency
operation's center.
Built to
current
seismic
standards.
Low
New
Construction
N/A
Fire Station
53
1995
7,392
38,860
Fire Station
N/A
Generally
acceptable.
Site damage
from a seismic
event could
hinder access.
Low
$116,332
Fire Station
54
1961
5,398
111,064
Fire Station
N/A
Does not
meet
immediate
occupancy
standards
following a
seismic event.
Low
$35,892
Will be
leased to
RFA. The
deed is
vested with
old Fire
District. Staff
is working to
address this
issue.
Other
Buildings
Old Fire
Station 51
1973
16,115
81,000
Currently being
used for police
vehicle evidence
storage.
None.
2008 study
recommended
replacing the
entire
structure.
Building is not
Medium,
protected
by levee.
$124,815
Yes, was part
of the D-20
financing
model.
Attachment "A", Current Conditions and Overview of Key City Facilities
currently
being used for
occupancy by
City staff.
Old Fire
Station 52
3,330
1971
50,530
Vacant
None
N/A
Low
N/A
No, deed
restrictions
limits the
City's ability
to sell or
lease.
Old Fire
Station 53
(Allentown)
1930
4,608
21,042
Storage
None
N/A
Low
N/A
Yes, was part
of the D-20
financing
model.
George Long
1965
18,168
166,439
Vacant, some
storage
None
N/A, not
being used for
occupancy.
Medium
$60,447
Yes, was part
of the D-20
financing
model.
Attachment "B", Surplus Property Sale Opportunities
Updated, March 21, 2023
Council
Direction
Property Name
Status
Estimated
Value
Contract or
Final Sales
Price
Notes
Budget Allocation
Property
Sold or
Under
Contract
HealthPoint
Under contract with
HealthPoint
N/A, under
contract.
$3,850,000
HealthPoint has
already paid the
City $2,500,000.
The final payment
of $1,350,000 is
due by June 30,
2023.
In Fund 302 —
Urban Renewal:
$1.85 million to pay
off line of credit for
Urban Renewal and
TIB redevelopment.
$1 million for ERP
system,
$1 million
unallocated
Travelers Choice
Sold, closed October
26, 2021
N/A, sold.
$665,000
Part of mitigation
measures for
impacts with the
Justice Center
siting.
$400,000 was
budgeted to urban
renewal/TIB
redevelopment and
$265,000 to the
Public Safety Plan
(Fund 305)
Council
Authorized
Purchase
and Sale
Agreement
George Long
In progress.
$3,225,000
N/A
Council authorized
the Mayor to enter
into purchase and
sale agreement with
King County. Still
working to finalize
Council
Previously
Briefed on
Likely
Surplus
Old Allentown
Fire Station
Not yet started.
$200,000
N/A
Updated, March 15, 2023
Attachment "B", Surplus Property Sale Opportunities
Longacres
Parcel
Begun preliminary
discussions about
bringing property to
market.
$2,000,000
N/A
Previously
allocated to Public
Safety Plan; should
annexation to the
PSRFA occur these
funds would not be
needed for the
Public Safety Plan.
Not budgeted since
Council has not
given direction.
Old Fire Station
51
On hold.
$2,300,00
N/A
Police is currently
using the building
for vehicle evidence
storage.
Previously
allocated to Public
Safety Plan; should
annexation to the
PSRFA occur these
funds would not be
needed for the
Public Safety Plan.
Not budgeted since
Council has not
given direction.
Newporter
Not yet started.
$1,000,000
N/A
Minkler Shops
Have had preliminary
discussions with King
County Flood District
$4,200,000
N/A
Cannot be sold until
decision is made
regarding Public
Works Phase 2.
Additional
Properties,
No Council
Direction Yet
Old Fire Station
52
N/A
N/A
N/A
Deed restriction on
property limits the
City's option with
the property;
required to stay in
community use.
Building will likely
need to be
demolished and the
City will look at city
other opportunities
N/A
Updated, March 15, 2023
Attachment "B", Surplus Property Sale Opportunities
with the property to
expand Hazelnut
park.
6300 Building
Not yet started.
$4,000,000
N/A
Council has not
previously been
briefed on possible
surplus of 6300
building. Until staff
can be consolidated
into other buildings,
the City cannot
surplus. Staff has
been looking for
tenants to lease
vacant office space.
Funds have not
been allocated,
decision would
need to be made
regarding
consolidation of city
staff into City Hall
or other City facility.
Star Nursery Site
On hold
$880,000
N/A
This property was
purchased for the
relocation of Fire
Station 54, but
construction of the
station was
deferred. The site
was also identified
as a possible site
for a future
teen/senior center.
Funds have not
been allocated.
Updated, March 15, 2023
198
2023 - 2024 Biennial Budget
City of Tukwila, Washington
Debt Service 2023-2028. This chart displays the general fund contribution to debt service for existing
debt, planned debt and proposed debt over the 6-year projection period. The totals in the chart represent
debt service payments; the totals do not take into consideration other revenue sources that offset the
general fund obligation.
Use of Debt Proceeds
BUDGET
2023 2024
2025
PROJECTIONS
2026 2027
TOTAL
2028 2023-2028
EXISTING DEBT:
LTGO 2015
Interurban/Boeing Access Rd Brdg
392,475
389,375
391,125
387,575
391,050
392,050
2,343,650
Interurban
227,636
225,8
226,853
224,794
226,809
227,389
Boeing Access Road Bridge
164,840
163,5
164,273
162,782
164,241
164,661
LTGO 2017
42nd and 53rd Sidewalks
558,400
557,750
556,800
555,550
554,000
557,150
3,339,650
LTGO 2018
PW Shops
1,532,700
1,534,450
1,534,200
1,531,950
1,532,700
1,531,200
9,197,200
50% paid byutilityfunds
(766,350)
(767,225)
(767,100)
(765,975)
(766,350)
(765,600)
(4,598,600)
LTGO 2019
PSP (Justice Center, Fire) & PW Shops
1,691,050
1,689,550
1,690,800
1,689,550
1,690,800
1,689,300
10,141,050
22% paid byutilityfunds
(372,031)
(371,701)
(371,976)
(371,701)
(371,976)
(371,646)
(2,231,031)
SCORE 2019
South County Correctional Entity, SCORE
376,876
376,914
377,126
376,861
377,054
376,693
2,261,524
Jail facility
Refunding
Estimated contribution by SCORE
(376,876)
(376,914)
(377,126)
(376,861)
(377,054)
(376,693)
(2,261,524)
LTGO 2020R
Southcenter Parkway Extension,
emergency management
513,029
516,579
-
-
-
-
1,029,608
Refunding
Southcenter Pkwy Extension
376,307
378,911
-
-
-
-
Emergency Management
136,722
137,668
-
-
-
-
LTGO 2021A
PW Shops
314,231
314,241
314,172
314,226
314,198
314,188
1,885,256
50% paid byutilityfunds
(157,116)
(157,121)
(157,086)
(157,113)
(157,099)
(157,094)
(942,628)
LTGO 2021B
Urban Renewal
257,741
257,475
258,381
257,321
257,146
256,826
1,544,890
LTGO 2021C
Arterial Streets
542,569
-
-
-
-
-
542,569
Existing debt
$ 5,019,728
$ 4,479,953
$ 3,449,316
$ 3,441,383
$ 3,444,469
$ 3,446,374
$ 22,251,614
PROPOSED DEBT:
LTGO 2020
PW Shops -General Fund 30,000,000
-
-
1,951,543
1,951,543
1,951,543
1,951,543
7,806,172
Portion
$ -
$ -
$1,951,543
$1,951,543
$1,951,543
$1,951,543
$ 7,806,172
TOTAL Estimate / Projections
$ 5,019,728
$ 4,479,953
$ 5,400,859
$ 5,392,926
$ 5,396,012
$ 5,397,917
$ 30,057,786
51
0
m
tetshed Fit,cofr
���Tier 1 Project: LG-35
P-17 Pond Connection Reconnection
Green / Duwamish &
Central Puget Sound
Oft
NZ
Nero ill.,
, 1 TUKWILA,'
Minkla, i1
ll Park 0 Public _ Incorp.Area
Lands Boundary
PROJECT FACTS
Subwatershed:
Lower Green (LG)
River mile:
RM 13.7-13.9/
left bank
Bankside
jurisdiction:
City of Tukwila
Project sponsor:
City of Tukwila
Budget:
$37,000,000
PROJECT TYPE:
Acquisition
113
Restoration
Planning/ Scoping/
Design Reconnaissance
KEY HABITAT:
Floodplain Riparian
�j
Side channel
PROJECT DESCRIPTION:
Relocate the City of Tukwila's stormwater pond;
clean and connect the existing pond to the river,
setback the levee to create up to 7 acres of off
channel habitat.
Primary strategy
Protect, restore and enhance floodplain connectivity.
Benefits:
• Flood risk reduction
• Increased habitat connectivity
• Increased rearing habitat
Contribution to goals metrics:
• LG - Off -channel habitat
Project Area Map: Ortho2019KCNAT aerial photo Site photo: Google Earth
KCIT-DCE file: 2011_10202L LPRE GIS file Q:\20009\WRIA9_ProjectMaps.mxd KLINKAT
PAGE
128
Green-Duwamish and Central Puget Sound Watershed Salmon Habitat 2021 Update
200
Tukwila Public Works
Operations Campus,
Phase 2
APRIL 1, 2024
REGULAR COUNCIL MEETING
May, 2023 Approval from Council
"Authorize the Mayor to execute contracts as
necessary, subject to approval of said contracts by the
City Attorneys Office, for design and pre -construction
work for the consolidated public works phase 2
project, within a total project budget not to exceed
$5,974,412 (includes contingency funds)."
Public Safety Plan
❑Seismic Study of City Facilities (2008, updated 2022)
• Buildings for first responders would be unusable in the event of an earthquake.
❑Investing in Tukwila: Essential Governmental Services Facilities Plan 2015-2040 (2015)
• Recommended the construction and/or replacement of several public safety buildings; including a new justice center,
replacement of three fire stations; and a new combined public works facility.
CI Public Safety Bond (2016)
• Public Safety Bond measure passes with 60.5% of the vote. Bond measure is for fire stations and justice center.
❑Siting Advisory Committee (2017)
• Provided recommendations for siting of fire stations, justice center, and combined public works shop
❑City Acquires Property (2018)
• Justice Center and Public Works Shops
❑City completes a preliminary layout of the public works shop's site (2018)
❑City Council authorizes Test to Fit for Phase 2 (2022)
❑City completes phase 1 of Public Works Shops (2022)
Public Works Siting
Parcel accommodates building footprint, space, requirements, environmental conditions.
Consolidated operations, combined shops site.
Location
Reserve power, fuel storage.
Expansion capability
Location of utilities and infrastructure.
Site meets the same standards required for an Emergency Operations Center.
Seismic, flood plain.
Multiple access points, minimum 2 streets.
Proximity of high frequency transit.
Minkler Shops
1972-1975
Functions
reets
Sewer
Water
Surface Water
4
N)
0
01
city of l uKwila - Public racilities site selection - Heport to Siting Advisory committee
B/30/17
red font
No Further Consideration
ap 10 Zoning
Usable
Acres
Bindings
Unique
Owners
Assessed
Value
Distance to transit
Value/SF
Environmental Risks
Liquefaction Susceptibility Resuhs of 7/10 Screen
Results of E/8 Screen
C WORKS
34.5
1
1
524,069,200
S16
S14
Within Urban Shoreline designation
Moderate to High
Keep for further consideration/ additional
info
Dropped due to pending permit
application, access issues and size
PW1
MK/H
N/A
PW2
MIC/H
10.9
0
1
56,811,1300
rN/A
Within Urban Shoreline designation
Moderate to Higts
Keep for further consideration/ additional
info
Dropped due to pending permit application
and access issues
PW3
MIC/H
10.6
10
4
59,834,200
521
: N/A
Within Urban Shoreline d on
Moderate to High
Insufficient usable land upon further
assessment
Dropped on 7/10
PW4
MIC/H
11.3
7
5
515,601,800
532
N/A
None°humid
Moderate to High
Keep for Further consideration/ additional
info
Dropped due to pending permit application
and ro ert bisected ower Ilnes
PWS
MIC/H
12.2
5
4
514,212,700
NIA
Within Urban Shoreline designation.
Portion of property an Ecology cleanup site
Moderate to High
Keep for further consideration/ additional
info
Keep for further consideration/ additional
info
PN16
MIC/H
6.1
3
N/A
Within Urban Shoreline designation
Moderate to High
Keep for further consideration/ additional
info
Keep for further consideration/ additional
info
'W7
Wye
MICjH
MIC/H
14.8
20.0
7
N/A
None observed
Epilep tac(Rty observed. Sueerfund she:
Moderate to High
Keep for further consideration/ additional
info
No further consideration due to
environmental conditions, deal complexity
and challenging owners that may impact
implementation.
beep for further consrderatrorij addtionaI
info
Dropped on 7/10
Wd9
MII:JH
16.1
5
1
515,912,200
523
Portion of property an Ecology cleanup site
Moderate to High
PW10
ffMSl
MIC/L
30.5
6
2
550,938,800
S36
High risk of landslide on the southern
portion of the site. Pardon of property an
ite
More than half is bedrock; 40%
very law and around 10%
moderate to hi_
(1
MIC/H
12.6
4
1
548.347,900
58B
Far
Within Urban Shoreline designation (non
issue as the site is improved)
Moderate to High
No further consideration due to building
cost and significantly more space than
Dropped on 7/10
�♦jnH��h(rw
i
Tier 1 PrOJect: LG-35
P-17 Pond Connection Reconnection
1
PROJECT FACTS
Subwatershed:
UMW Green (LG)
River mile:
RN13.7-13.9!
left bank
Bankside
jurisdiction:
City of Tukwila
Project sponsor:
City of Tukwila
Budget:
$37000,00O
PROJECT TYPE:
!'ta*
v
PWripr &4Yg1
Quip N<n- —
KEY HABITAT:
PROJECT DESCRIPTION:
Relocate the City of Tukwilas stormwater pond;
clean and connect the wielding pond to the river,
setback the levee to create up to 7 acres of off
channel habitat.
Primary strategy
Protect, restore and enhance floodplain connectivity.
Benefits!
• Flood risk reduction
Increased habitat connectivity
Increased rearing habitat
Contribution to goals metrics:
• LG - Oft -channel habitat
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1 CONCEPT A
Tukwila Public Works
M&E Building
March 6, 2023
Miller Hay8S11i ASChi1 CIS
Test to Fit Analysis Cost
Contract Title
Test to Fit Design
Geotech Exploration
Surveying
Project Management
Firm
Miller Hayashi
Langan
David Evans and Associates
Shiels Obletz Johnsen
Total:
Budget
Remaining Contigency:
Cost
$ 203,337
$ 36,600
$ 25,000
$ 78,238
$ 343,175
$ 350,000
$ 6,825
2022 Actual Expenditures:
2023 Budget Expenditures:
Source of Funds
Utilities
185,124
164,876
Water: $ 28,029
Sewer $ 15,663
Surface Water $ 38,746
Subtotal: $ 82,438
Other Funds
General Fund: $ 82,438
Design and Pre -Construction
Tukwila Maintenance & Engineering Building - Design Phase Budget DRAFT - 4/10/2023
Firm
Services
Design Phase Costs
Construction Phase Costs
Miller Hayashi
Architect
$ 3,928,715.00
$ 1,487,110.00
GeoEngineers
Geotech
$ 32,842.00
$ 48,000.00
NOVO
HAZMAT
$ 19,900.00
Part of the 19,900
Wetherholt
Building Envelope
$ 12,950.00
$ 56,850.00
SOJ
Project Management
$ 750,734.00
Not provided
Ogden Murphy
Legal
$ 50,000.00
Not provided
GCCM
Preconstruction
$ 400,000.00
Not provided
Subtotal:
$ 5,195,141.00
15% contingency:
$ 779,271.15
Total Design Phase Costs:
$ 5,974,412.15
(Excludes: Permit Fees, Bond Costs)
Financial Impact
Design and Pre -Construction Projected Burn
Year 2023 2024 2025 Total
Total Spend Per Year: $ 1,725,000 $ 2,875,000 $ 1,374,412 $ 5,974,412
Source of Funds
General Fund
Lease Revenue from UPS: $ 237,021 $ 824,575 $ 280,646 $ 1,342,242
Other Funds: $ 625,479 $ 612,925 $ 406,560 $ 1,644,964
Proceed from Land Sales: $
Subtotal:
Utilities
Water: $ 293,250 $ 488,750 $ 233,650 $ 1,015,650
Sewer: $ 163,875 $ 273,125 $ 130,569 $ 567,569
Surface Water: $ 405,375 $ 675,625 $ 322,987 $ 1,403,987
Subtotal:
Total All Sources:
$ 862,500 $ 1,437,500 $ 687,206 $ 2,987,206
$ 1,725,000 $ 2,875,000 $ 1,374,412 $ 5,974,412
N
N
Paying for
Construction
❖Combination of general fund, utilities, land sales, and one-
time funds.
❖Utilities will need to pay their fair share to be on the
property.
City's general funds are already forecasted servicing
$1,951,543 in debt service ($3,903,086 total) starting in 2025.
(Si) Total Construction Estimates, No Land Sales Towards Construction, 5% Bond, 30 Year Bond
Expenditures 2029 2024 2025
Design and Pre -Construction: $ 1,725,000 $ 2,875,000 $ 1,374,412 $
Other Soft Costs: $ $ 23,377,588 $
Total Soft Costs: $ 1,725,000 $ 2,875,000 $ 24,752,000 V$
2026 2027 2028
- $ - $
- $ - $
r$ I$
2023 Construction Cost Estimates: $ $ - $ 23,417,500 $ 23,417,500 $ - $
January 2026 Escalation: $ - $ - $ 3,839,090 $ 3,839,000 $ - $
Total Hard Costs: $ $ - $ 27,256,500 $ 27,256,500 $ - $
Total Construction Costs: $ 1,725,000 $ 2,875,000 $ 52,008,500 $ 27,256,500 $ - $ Debt Payments: $ - $ - 5 - $ 1,557,812 $ 5,168,232 $5,168,232
Total: $ 1,725,000 $ 2,875,000 $ 52,008,500 $ 28,814,312 $ 5,168,232 $5,168,232
rce of Funds
General Fund
Lease from UPS: $ 237,021 $ 824,575 $ 280,646 $ - $ - $ -
Potential Additional BEET 1 Funds: $ 50,000 $ 50,000 $ 406,560 $ - $ - $ -
Land Sales: $ 300,000 $ 500,000 $ $ $ - $
Exceed Funds from 302 Fund: $ 275,479 $ 62,925 $ - $ - $
Other General Fund Contribution: $ - $ $ - $ - $ - $
Proceeds from Bonds: $ $ $ 79,448,400 $ - $ - $ -
General Fund Debt Service: $ - $ - 0 $ - $ 2,668,232 $2,593,232
Funding from Partners: $ $ $ $ $ - $ -
Grants: $ $ $ - $ - $ - $ -
Park Impact Fee: $ - $ - $ - $ - $ - $ -
Subtotal: $ 862,500 $ 1,437,500 $ 80,135,606 $ - $ 2,668,232 $2,593,232
Utilities
Water: $ 293,250 $ 488,750 $ 233,650 $ - $ 850,000 $ 875,500
Sewer: $ 163,875 $ 273,125 $ 130,569 $ - $ 475,000 $ 489,250
Surface Water: $ 405,375 $ 675,625 $ 322,987 $ - $ 1,175,000 $1,210,250
Grants:
Subtotal: $ 862,500 $ 1,437,500 $ 687,206 $ - $ 2,500,000 $2,575,000
Total All Sources: $ 1,725,000 $ 2,875,000 $ 80,822,812 $ - $ 5,168,232 $5,168,232
Starting Year Balance:
Ending Year Fund Balance: $
$ - $ $ 28,814,312 $ (0) $ (0)
$ - $ 28,814,312 $ (0) $ (0) $ (0)
(52) Total Construction Estimates, Land Sales Going Towards Construction, 5% Bond, 30 Year Bond
Expenditures 2023 2024 2025 2026 2027 2028
Design and Pre -Construction: $ 1,725,000 $ 2,875,000 $ 1,374,412 $ - $ - $
Other Soft Costs: $ - $ 23,377,588 $ - $ - $
Total Soft Costs: $ 1,725,000 $ 2,875,000 $ 24,752,000 '$ - 'S - 'S
2023 Construction Cost Estimates; $ $ - $ 23,417,500 $ 23,417,500 $ - $
January 2026 Escalation: $ $ - $ 3,839,000 $ 3,839,000 5 - $
Total Hard Costs: $ - $ - $ 27,256,500 $ 27,256,500 $ - $
Total Construction Costs: $ 1,725,000 $ 2,875,000 $ 52,008,5W $ 27,256,500 $ - $ -
Debt Payments: $ - $ - $ - $ 1,557,812 $ 4,550,244 $4,550,244
Total: $ 1,725,000 $ 2,875,000 $ 52,008,500 $ 28,814,312 $ 4,550,244 $4,550,244
Source of Funds
General Fund
Lease from UPS: $ 237,021 $ 824,575 $ 280,646 $ - $ $
Potential Additional BEET 1 Funds: $ 50,000 $ 50,000 $ 406,560 $ - $ $
Land Sales: $ 300,000 $ 500,000 S 9,500,000 $ - $ - $
Exceed Funds from 302 Fund: $ 275,479 $ 62,925 $ - $ - $ -
Other General Fund Contribution: $ - $ - $ - $ - $ - $ Proceeds from Bonds: $ $ $ 69,948,400 $ $ - $
General Fund Debt Service: $ - $ - 0 $ - $ 2,050,244 $1,975,244
Funding from Partners: $ - $ 5 - $ - $ - $ -
Grants: $ $ $ $ $ - $
Park Impact Fee: $ $ $ $ 5 - $
Subtotal: $ 862,500 $ 1,437,500 $ 80,135,606 $ - 5 2,050,244 $1,975,244
Utilities
Water: $ 293,250 $ 488,750 $ 233,650 $ - $ 850,000 $ 875,500
Sewer: $ 163,875 $ 273,125 $ 130,569 $ - $ 475,000 $ 489,250
Surface Water: $ 405,375 $ 675,625 $ 322,987 $ - $ 1,175,000 $1,210,250
Grants:
Subtotal: $ 862,500 $ 1,437,500 $ 687,206 $ $ 2,500,000 $2,575,000
Total All Sources: $ 1,725,000 $ 2,875,000 $ 80,822,812 $ - $ 4,550,244 $4,550,244
Starting Year Balance:
Ending Year Fund Balance: $
$ - $ - $ 28,814,312 $ (0) $ (0)
- $ - $ 28,814,312 $ (0) $ (0) $ (0)
(53) Total Construction Estimates, Land Sales Going Towards Construction, 4% Bond, 30 Year Bond
Expenditures
2023 2024 2025 2026 2027 2028
Design and Pre -Construction: $ 1,725,000 $ 2,875,000 $ 1,374,412 $ - $ - $
Other Soft Costs: $ $ 23,377,588 $ - $ - $
Total Soft Costs: $ 1,725,000 $ 2,875,000 $ 24,752,000 '$ - '$ - '$
2023 Construction Cost Estimates: $ $ $ 23,417,500 $ 23,417,500 $ - $
January 2026 Escalation: $ $ $ 3,839,000 $ 3,839,000 $ $
Total Hard Costs: $ - $ - $ 27,256,500 $ 27,256,500 $ - $
Total Construction Costs: $ 1,725,000 $ 2,875,000 $ 52,008,500 $ 27,256,500 $ - $ -
Debt Payments: $ $ - $ - $ 1,557,812 $ 4,045,123 $4,045,123
Total: $ 1,725,000 $ 2,875,000 $ 52,008,500 $ 28,814,312 $ 4,045,123 $4,045,123
Source of Funds
General Fund
Lease from UPS: $ 237,021 $ 824,575 $ 280,646 $ - $
Potential Additional RE ET 1 Funds: $ 50,000 $ 50,000 $ 406,560 $ - $
Land Sales: $ 300,000 $ 500,000 $ 9,500,000 $ $
Exceed Funds from 302 Fund: $ 275,479 $ 62,925 $ - $
Other General Fund Contribution: $ - $ - $ - $ - $
Proceeds from Bonds: $ - $ - $ 69,948,400 $ - $
General Fund Debt Service: $ $ - 0 $ - $
Funding from Partners: $ $ - $ $ - $
Grants: $ - $ - $ $ - $
Park Impact Fee: $ - $ - $ $ - $
Subtotal: $ 862,500 $ 1,437,500 $ 80,135,606 $ - $
Utilities
Water: $ 293,250 $ 488,750 $ 233,650
Sewer: $ 163,875 $ 273,125 $ 130,569
Surface Water: $ 405,375 $ 675,625 $ 322,987
Grants:
Subtotal: $ 862,500 $ 1,437,500 $ 687,206 $
- $ -
- $
- $ -
1,545,123 $1,470,123
- $ -
$ -
$ -
$1,470,123
1,545,123
$ 850,000 $ 875,500
$ 475,000 $ 489,250
$ 1,175,000 $1,210,250
$ 2,500,000 $2,575,000
Total All Sources: $ 1,725,000 $ 2,875,000 $ 80,822,812 $ - $ 4,045,123 $4,045,123
Starting Year Balance: $ - $ - $ 28,814,312 $ (0) $
Ending Year Fund Balance: $ - $ $ 28,814,312 $ (0) $ (0) $
(0)
(0)
N
0)
Design and Pre -
Con Only
Construction cost will continue to go up but may
cool a bit.
Good time to design and have a shovel ready
project.
Interest rates for muni-bonds are still low and
could trend downward in 2024/2025 when the city
would need to issue a bond.
No obligation to move forward with construction.
The City will have offramps.
Next Steps
N
12
v
May 8, 2023: Briefing to Finance and Governance
May 22, 2023: Briefing to Committee of the
Whole
June 5, 2023: Council adopts motion authorizing
Mayor to execute agreements.
October, 2023 April, 2024: Briefing to City
Council.
TBD, 2024: Briefing to City Council.
TBD, 2025: Briefing to City Council.
TBD, Council Authorizing Issuance of Bonds.
TBD, Council Authorization Construction.
N
03
Tukwila Maintenance and Engineering - East Campus Project
Design Update
April 1, 2024
POLICY GOALS
1. Recognize 2008 seismic deficiencies, and
fulfill commitments in the Public Safety Plan for
First Responders
2. Replace Minkler Shops:
-Critical facility
-Too small
-Does not meet current seismic standards
-Adjacent to Green River levee
3. Maximize operational effectiveness by
consolidating Public Works operations
Tukwila Maintenance & Engineering
East Campus Project
April 1, 2024
2 Miller Hayashi Architects
Safe • Efficient • Functional • Forward -looking
Consolidate all Public Works functions to one location.
Provide a safe environment for employees and visitors.
Convey the Department's values.
Provide a resilient facility.
Be stewards of the environment.
Minimize ongoing maintenance of facilities.
PROJECT GOALS
Tukwila Maintenance & Engineering
East Campus Project
April 1, 2024
Miller Hayashi Architects
FLEET &
FACILITIES
13yILDING
4
CONTEXT
Tukwila Maintenance & Engineering
East Campus Project
April 1, 2024
Miller Hayashi Architects
JAN
2023
SCHEMATIC
DESIGN
GCCM
Procurement
JAN
2024
Nov 2023
City ownershi
of UPS parcel
DESIGN
DEVELOPMENT
COUNCIL APPROVAL PROCESS
JAN JAN JAN
2025 2026 2027
CONSTRUCTION
DOCUMENTS
ENVIRONMENTAL REVIEW AND PERMITTING
April 2025
UPS Lease Expires
CONSTRUCTION
REPORTTO COUNCIL REPORTTO COUNCIL REPORTTO COUNCIL REPORTTO COUNCIL
(March 2023) (Target: April 2024) (Target: November 2024) (Target: August 2025)
MOVE
IN
January
2027
Tukwila Maintenance & Engineering
East Campus Project
April 1, 2024
Miller Hayashi Architects
6
STAKEHOLDER ENGAGEMENT
Tukwila Maintenance & Engineering
East Campus Project
April 1, 2024
Miller Hayashi Architects
West Parcel
Lot Size
3.95 acres
Chinook Wind Mitigation Project
(King County)
N
01
7
S 11 2th St
SCL Easement (permanent access)
East Parcel
Lot Size
6.9 acres
Duwamish Gardens Park
(City Owned)
Duwamish River
PROJECT SITE
Tukwila Maintenance & Engineering
East Campus Project
April 1, 2024
Miller Hayashi Architects
8
PROJECT SITE COMPARED TO CURRENT MINKLER PROPERTY
Tukwila Maintenance & Engineering
East Campus Project
April 1, 2024
Miller Hayashi Architects
MAP EXCERPT FROM THE BURKE MUSEUM'S WATERLINES PROJECT
ART & DESIGN. Y MICHAEL A. LEWIS & JORDAN WEST MONEZ
STORY OF THE WATERSHED
THE RIVER IS OUR RELATIVE
Historically the Duwamish River watershed was a
Culturally and ecologically rich corridor.
CURRENTLY LIVING WITHIN THE WATERSHED:
15 FISH SPECIES
76 BIRD SPECIES
34 MAMMAL SPECIES
8 AMPHIBIAN SPECIES
4 REPTILE SPECIES
Tukwila Maintenance & Engineering
East Campus Project
April 1, 2024
Miller Hayashi Architects
DUWAMISH
ESTUARY
SUBWATERSHED
APPROX SITE
LOCATION
BURIEN
Excerpt from Green/Duwamish River Watershed; Salmon Habitat Plan 2021
10
STORY OF THE WATERSHED
SALMON REARING HABITAT
The site has potential to provide shallow water rearing
habitat for juvenile salmonids which is critical to increasing
salmonid survival and restoring this key species to the river.
Tukwila Maintenance & Engineering
East Campus Project
April 1, 2024
Miller Hayashi Architects
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200' SHORELINE JURISDICTION
SECTION A: EXISTING SITE SECTION THROUGH RESTORATION PARCEL
SCALE: 1:30
OHW
RESTORATION SITE
EXISTING SITE
200' SHORELINE JURISDICTION
SECTION A': VIEW WEST FROM RESTORATION SITE
SCALE 1:30
MAINTENANCE
AND
ENGINEERING
BUILDING
Tukwila Maintenance & Engineering
East Campus Project
April 1, 2024
Miller Hayashi Architects
Initial
Iterations
Kick Off
September
2022
12
1
1
1
Stakeholder
Input
Process
Refine
Schemes
1
1
1
1
Further
Refine
(6) Options
1
Stakeholder Present
Input Concepts to
Process Council
Develop
evaluation criteria
1
Score each Concept
Plan based on criteria
Determine
preferred scheme
TEST -TO -FIT PROCESS
Wrap Up
March
2023
Tukwila Maintenance & Engineering
East Campus Project
April 1, 2024
Miller Hayashi Architects
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Tukwila Maintenance & Engineering
East Campus Project
April 1, 2024
Miller Hayashi Architects
Criteria Criteria
ID # Criteria Description Importance
"Big Picture" Criteria (pass/fail)
1.1 Provides for Department of Ecology waiver requirements Essential
1.2 Provides for code required stormwater facilities Essential
1.3 Located above 500 year flood plane Essential
1.4 Provides for future capacity Essential
Public Works Staff Input
2.0 Public Works Staff Preferences & Recommendations 1.00
Program Elements and Flow
2.1 Public Works site program elements provided 1.00
2.2 Public Works covered parking provided 1.00
2.3 Public Works uncovered parking provided 1.00
2.4 Decant facility located adjacent to Spoils 1.00
2.5 Accommodates Drive Through Tool Storage 0.75
2.6 Accommodates Drive Through Dumpster Platform 0.75
2.7 Police Evidence Provided 0.50
2.8 Police Impound Provided 0.50
Campus, Access, Security, and Identity
Building location allows for M&E visitor parking to be separated from
3.1 staff parking 1.00
3.2 F&F visitor parking separated from staff parking 1.00
3.3 Improves entrance from Tukwila Int'I Blvd 1.00
3.4 Provides for new security fence 1.00
3.5 Provides for new site lighting and security cameras 1.00
3.6 Efficient walking route between F&F and M&E buildings 0.75
3.7 Efficient walking distance from M&E to site program 0.75
3.8 Building location high-vis to the public 0.50
3.9 Building location takes advantage of amenity view to river 0.50
3.10 Utilizes existing driveway locations at E Marginal Way S 0.50
Environment and Sustainability
4.1 Building orientation optimized for passive solar access 1.00
4.2 Opportunity for solar panels over covered parking or roof 1.00
4.3 Opportunity for EV charging infrastructure 1.00
4.4 Reduces impervious surfaces 0.75
4.5 Habitat and trail connection to adjacent restoration areas 0.50
Subtotal Weighted Score
Weighted Ranking
Concept A
Initial Weighted
Score Total
3 3
3 3
3 3
3 3
3 3
3 2.25
3 2.25
2 1
2 1
3 3
3 3
3 3
3 3
3 3
2 1.5
3 2.25
2 1
3 1.5
3 1.5
3
3
3
3
3
3
3
3
2.25
1.5
Concept B
Initial Weighted
Score Total
L 2
3 3
3 3
3 3
0 0
2 1.5
2 1.5
0 0
2 1
3 3
1 1
3 3
3 3
3 3
1 0.75
3 2.25
2 1
3 1.5
3 1.5
,1111
57
1st
2 2
3 3
3 3
3 2.25
3 1.5
46.75
3rd
0 0
3 3
3 3
3 3
0 0
0 0
0 0
0 0
2 1
1 1
0 0
3 3
3 3
3 3
1 0.75
3 2.25
1 0.5
0 0
0 0
2 2
3 3
3 3
2 1.5
3 1.5
34.5
4th
Concept D
Initial Weighted
Score Total
Apr
0 0
3 3
3 3
3 3
0 0
0 0
0 0
0 0
1 0.5
3 3
0 0
3 3
3 3
3 3
0 0
2 1.5
1 0.5
0 0
0 0
0 0
3 3
3 3
2 1.5
3 1.5
32.5
5th
Concept E
Initial Weighted
Score Total
3 3
3 3
3
2
2.25
2.25
0
1
3
3
3
3
3 3
3 2.25
0 0
3 1.5
3 1.5
3 1.5
1 1
3 3
3 3
3 2.25
1.5
50
2nd
Concept F
Initial Weighted
Score Total
X
X
0 0
1 1
3 3
3 3
0 0
0 0
0 0
0 0
0 0
2 2
0 0
3 3
3 3
3 3
1 0.75
1 0.75
0 0
0 0
3 1.5
3 3
3 3
3 3
1 0.75
3 1.5
32.25
6th
Tukwila Maintenance & Engineering
East Campus Project
April 1, 2024
14 Miller Hayashi Architects
FLEET PARKING
111 a°11s 1111/101/111 Oe
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SPOILS LL LL
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(12) 9X20
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1
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POLICE
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TRUCK
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VCOVERD
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POLICE
IMPOUND
INTERIOR
FLEET
PARKING
BRINE TANKS
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Tukwila Maintenance & Engineering
East Campus Project
April 1, 2024
Miller Hayashi Architects
IcOVE RED
xso (3)
•
16
STAFF PARKING (22)
OVERED
'PARKING
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POLICE IMPou ND
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SPOILS
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SCHEMATIC CAMPUS PLAN
LEGEND
FLEET AND FACILITIES BUILDING
MAINTENANCE AND
ENGINEERING BUILDING
TRUCK LOADING RANIF
PARKING (COVERED)
PARKING (UNCOVERED)
RECREATION AND CIRCULATION
LANDSCAPED AREAS
STORMWATER FACILITY
PLANTED TREES
RIPARIAN AREA
DUWANIISH RIVER
Tukwila Maintenance & Engineering
DUWAMISH RIVER
East Campus Project
April 1, 2024
Miller Hayashi Architects
SCHEMATIC CAMPUS PLAN
Police
Evidence
Chinook Wind
Fleet and Facilities
Building
Police
Impound
Salt
Maintenance and
Engineering Building
Shoreline Restoration
(in Development)
,1,1r1 I 1
Duwamish Gardens
Decan
Tukwila Maintenance & Engineering
East Campus Project
April 1, 2024
Miller Hayashi Architects
L - J
3 EQUIPMENT / STORAGE
WAREHOUSE & C10
SHIPPING AND RECEIVING
18
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East Campus Project
April 1, 2024
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COUNCIL REPORTING SUMMARY
COUNCIL REPORTING SUMMARY -
TPW Maintenance & Engineering Building
A/E Services (Design & CA)
Permits/Fees
GCCM Pre -Construction
Construction (includes escalation to Jan 2026)
Construction Tax (Pre -con, Const & Const Contingency)
Construction Related Costs (Owner Consultants, FF&E, Insurance)
PM Services (SOJ, Legal, Project Neutral)
Contingency (incl Construction & Project)
TOTAL
Test To Fit Budget
$ 6,278,000
$ 1,940,000
$ 360,000
$ 54,513,000
$ 6,092,754
$ 3,198,000
$ 2,241,000
$ 9,242,246
$ 83,865,000
Schematic Design Budget
$
$
$
$
$
$
$
$
6,215,000
1,930,000
360,000
55,807,089
6,123,797
5,155,035
2,279,000
6,111,257
$ 83,981,179
Tukwila Maintenance & Engineering
East Campus Project
April 1, 2024
24 Miller Hayashi Architects
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared byMayor's
review
Council review
07/10/17
RB
G %rl4 C
17L.(e,
ITEM INFORMATION
ITEM No.
STAFF SPONSOR: RACHEL BIANCHI
ORIGINAL AGENDA DATE: 07/10/17
AGENDA ITEM TITLE
Public Safety Plan Siting Update
07/10/17
❑ Motion
Mtg Date
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
CATEGORY /1 Discussion
Mtg Date
SPONSOR ❑Council
❑HR ❑DCD Finance Fire ❑TS ❑P&R ❑Police ❑Ply ❑Court
II Mayor
SPONSORS Staff and our program management team wish to provide the Council with an update on
SUMMARY the siting process for the Public Safety Plan, as well as key target dates and outcomes.
REVIEWED BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm.
❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm.
DATE: N / A COMMITTEE CHAIR:
II Public Safety Comm.
❑ Planning Comm.
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Mayor's Office
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
07/10/17
MTG. DATE
ATTACHMENTS
07/10/17
Informational Memorandum dated 06/29/17
Draft Site Selection process
Site celertinn criteria matrix (3) approved thru consensus at 5/22 C.O.W.
243
TO:
FROM:
CC:
DATE:
SUBJECT:
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
City Council — Committee of the Whole
Rachel Bianchi, Communications and Government Relations Manager
Mayor Ekberg
June 29, 2017
Public Safety Plan Site Acquisition Process Update
ISSUE
To secure sites for the new facilities proposed by the Public Safety Plan, the City has engaged
Shiels Obletz Johnsen (SOJ) and Heartland, LLC, to lead the City's land search and acquisition
process. The Administration proposed to provide an update to the Council on the progress
made thus far, and the schedule for future activities.
BACKGROUND
Pursuant to Site Selection Criteria approved by the Council, and with the guidance of the
FACETS report, SOJ and Heartland have begun the process to identify possible sites for the
City's new public facilities, including the Justice Center, Fire Stations 52 and 54, and the Public
Works Shop. The Siting Advisory Committee (SAC) will monitor and guide the process. SOJ
and Heartland will attend the SAC's meetings each month to provide updates and incorporate
the Committee's input. Based on early consultation with City staff and the operational needs of
these facilities, Heartland has developed a map showing the general search areas for each
facility. SOJ will share the proposed sequence of activities related to land acquisition. This
includes a recommendation for the following Council review dates:
July 10:
August 7:
August 10:
September 5:
September 5:
September --
November:
Overview presentation on Site Selection Process and Search Area Map.
Potential executive session meeting for review and input on Medium
List of properties.
Open House #2 at Fire Station 54
Potential executive session to review and approve Short List of
properties.
Potential open session to consider Eminent Domain resolution for
Short List properties. Authorize broker to begin negotiations.
Potential regular executive session meetings to discuss deal terms on
particular properties.
RECOMMENDATION
The Council is asked to provide any feedback on the search areas and activity schedule.
ATTACHMENTS
Map of search areas
Site Selection Process
244
Public Works Area
FIRE
STATION
#53
Justice
Center
Area
PLANNED
FIRE STATION #51
City of Tukwila
SEARCH AREA
Justice Center
Fire Station
Public Works
Fire Station Area
Justice
Center
Area
7-7
Tukwila Public Safety Plan
Draft Site Selection Process, v. 6 (rev. 6/28/17)
May 2017:
1. Broker selection, NTP.
June 2017:
2. Collect and analyze parcel, environmental, listing and other data in a GIS platform
3. Import FACETS data
July 2017:
4. SOJ & Heartland work with City staff to generate "Long List" of site options. Initial screening
against Operational Requirements to create "Medium List."
5. July 10, 7 pm: Sal and Heartland provide overview presentation on site selection
process/progress to Council.
6. July 10 — August 7: Additional analysis and data collection on Medium List. Measure against
Council -approved screening criteria.
7. July 26, 6:00 pm: SOJ and Heartland present site selection criteria and process to Siting
Advisory Committee.
August 2017:
8. August 7, 7 pm: Potential City Council Executive Session to present Medium List for review
and input.
9. August 8 — September 5: Heartland develop rough cost estimates for top -ranked properties.
10. August 10, 5:30-7:30pm: Open House #2 at Fire Station 54
11. August 23, 6:00 pm: Update and consultation with Siting Advisory Committee.
September 2017:
12. September 5: 7:00 pm: Potential City Council Executive Session to review Short List
13. September 5: City Council may consider, in open session, and adopt Eminent Domain
resolutions for all Short List Properties. Authorize Heartland to begin negotiations with property
owners.
14. September 2716:00 pm: Update and consultation with Siting Advisory Committee.
September — November:
15. Heartland to initiate negotiations with selected property owners.
a. Potential regular discussions with City Council in Executive Session.
16. Heartland work with City's legal counsel to draft negotiated purchase and sale agreements
246
Site Selection Criteria, v.6
Public Safety Plan Facilities
Fire Station Criteria
15-May-17 Site Alternatives - Fire Stations
Red Indicates Essential Component
EVALUATION CRITERIA - FIRE STATIONS
1. City Operational Requirements - Must Have
a. Location within Response Time Polygon
b. Parcel Size, Environmental Conditions
c. Parking Needs
d. Multiple Entry Points
!e. Site meets same standards required for an EOC
f. Neighborhood Considerations
g. Location of utilities and infrastructure
h. Ongoing operating expenses
Subtotal out of possible 16:
2. City Policy Requirements/Guidance
a. Benefit to Public Safety
b. Commitment to Customer Service
c. Ensuring the Efficient Delivery of Customer Service
d. Containing Development Costs
- Ensure ability to deliver all promised facilities
e. Mindfulness of Ongoing Operations Expenses
f. Importance of Location
g. Significance of Flexibility
h. Opportunities for innovation
Subtotal:
3. Public Desires
a. Include meeting rooms available to community
b. Make fire stations easier to find
Subtotal:
Total Score
4. Site Details
a. Parcel Size
b. Building size
c. Parking capacity - public
d. Parking capacity - equipment
5. Costs
a. Purchase Option - applied to purch price, not in total
b. Purchase Price
c. Due Diligence
d. Site Modifications
e. Building Modifications
f. New Construction
Total Costs
Station 52 Station 54
Illustration
Only
5
5
0
43,560
12,500
15
4
$1,500,000
$1,500,000
Legend: Requirements
EMI NO
5 Acceptable
Optimal
0
Policy/Public
1-3
4-6
7-9
so
Unfavorable
Neutral
Favorable
113
247
Site Selection Criteria, v.6
Public Safety Plan Facilities
Justice Center Criteria
15-May-17
Red Indicates Essential Component
EVALUATION CRITERIA - JUSTICE CENTER
1. City Operational Requirements Must Have
a. Police Requirements
i. Parcel accommodates building footprint, space
requirements, environmental conditions
ii. Secure parking for 80 PD vehicles
iii. Secure parking for PD equipment
iv. Secure parking for evidence vehicles (optional)
v. Outdoor training area
vi. EOC Requirement' microwave communications equip
vii. EOC Requirement: seismic, flood plain
viii. EOC Req: fuel storage for emergency generator
ix. Multiple access points, min 2 streets
x. Proximity of high frequency transit
b. Court Requirements
i. Parcel accommodates building footprint & requirements
ii. Public parking needs: 150 spaces
iii. Secure parking for staff/judge: 15 spaces
N. Community/meeting room for 50, flex configuration
v. High Frequency Transit - scored above
above
Subtotal out of possible 28: 65
2. City Policy Requirements/Guidance
a. Benefit to Public Safety
b. Commitment to Customer Service
c. Ensuring the Efficient Delivery of Customer Service
above
above
Site Alternatives - Justice Center
4
5
above
above
#6
above
#7
above
d. Containing Development Costs
- Ensure ability to deliver all promised facilities
e. Mindfulness of Ongoing Operations Expenses
f. Importance of Location
g. Significance of Flexibility
h. Opportunity to catalyze private developments
i. Opportunities for future expansion
j. Location of utilities and infrastructure
k. Ongoing operating expenses
I. Opportunities for innovation
3. Public Desires
i. Expandability to accommodate future needs
ii. Security for the public and the staff
iii. Nearby transit access
iv. Opportunity to enhance a neighborhood
v. Cost of the overall facility
vi. Sustainability/envlronmental concerns
Conference rooms available to the public
viii. Close to roadways, city buildings, businesses
ix. Far from residential areas
0
Subtotal: 0
Total Score
65
above
0
4. Site Details
a. Existing Building?
YES
b. Parcel Size
120,000
c. Building size
45,000
d. Parking capacity - public
175
e. Parking capacity - secure
20
f. Walking distance to transit {feet)
g. Transit frequency {every xx minutes)
675
15
5. Costs
a. Purchase Option - applied to purch price, not in total
b. Purchase Price $5,699,000
c. Due Diligence
d. Site Modifications
e. Building Modifications
f. New Construction
Total Costs
$5,699,000
$0
$o,
Legend: Requirements Policy/Public
NO 1-3 Unfavorable
5 Acceptable 4-6 Neutral
Optimal 7-9 Favorable
248
115
Site Selection Criteria, v.6
Public Safety Plan Facilities
Public Works Facility Criteria
15-May-17
Red Indicates Essential Component
c
0
N
i
LL
EVALUATION CRITERIA - PUBLIC WORKS FACILITY
1. City Operational Requirements - Must Have
a. Parcel accommodates building footprint, space
requirements, environmental conditions
b. Location
c. Reserve power, fuel storage
d. Expansion capability
e. Location of utilities and infrastructure
f. Ongoing operating expenses
g. Site meets same standards required for an EOC
h. Adequate Parking
Subtotal out of possible 14:
2. City Policy Requirements/Guidance
a. Benefit to Public Safety
b. Commitment to Customer Service
c. Ensuring the Efficient Delivery of Customer Service
d. Containing Development Costs
- Ensure ability to deliver all promised facilities
e. Mindfulness of Ongoing Operations Expenses
f. Importance of Location
g. Significance of Flexibility
h. Opportunities for innovation
3. Public Desires
i. Expandability to accommodate future needs
ii. Sustainability/environmental concerns
iii. Opportunity to enhance a neighborhood
iv. Central location
v. Access to new public spaces
vi. Facilities sharing a site
4. Site Details
a. Parcel Size
b. Building size
c. Parking capacity - public
_ d. Parking capacity - equipment
5. Costs
Subtotal:
Subtotal:
#1
0
m
in
STI
0
x
w
Total Score] 39
a. Purchase Option - applied to purch price, not in total
b. Purchase Price
c. Due Diligence
d. Site Modifications
e. Building Modifications
f. New Construction
Total Costs
225,000
n/a
27
13
$2,600,000
$2,600,000
Legend:
Site Alternatives - Public Works Facility
#2 #3 #4 #5
0
0
so
0
0
0
0
so
Requirements
MOM NO
5 Acceptable
Optimal
0
0
#6
0
0
0
0
so
Policy/Public
1-3 Unfavorable
4-6 Neutral
7-9 Favorable
117 249
250
Public Safety Plan
Siting Advisory Committee
Siting Process and Recommendations
Siting Advisory Committee Purpose
OProvide advice and recommendations on siting
process and sites
CProvide input and direction to ensure robust
community engagement throughout the siting
process
Siting Advisory Committee Members
CDennis Roberston
OThomas McLeod
O Joe Duffie (alternate)
O Bob Giberson
CTod Bookless, Chair
O Kathleen Wilson, Vice
Chair
O WiII Gillespie
O Jerry Thornton
3 Siting Advisory Committ
Work t�D Work Dc e Aim
• Reviewed information
on each facility
• Reviewed and provided
advice on council -
approved Siting Criteria
for each site
Fire Station Location
study
Participated in the
planning and
implementation of
Open Houses (2)
•
•1GMar lF
'.ed Indimtcs Fssentla' Camponerrt
EVAUJATPOri ClerTERIA • JUSTICE CEririR
Site S ILCtian Criteria, v.&
:'r Plan Fac lisres
Cenmr [rune
k1
Site Alternatives • Jurlice Center
L illy Operational Requirements -Must Hare
a. Police Plegiesnents
crnlronnental ro.a•t ens
1. Secure parking for Rr PO vehkles
iIl.Securc parking far PO aqulpnxnt
!LYE —lire panting for evdcrkevehlcles lxtlanaD
Y-♦Surber training area
vl. IOC Regrier.crrt: rkroware eammasnkotans equip
Remireme-,t se snrr,flocci n
fuel s:arage iur emergency generator
x .: ]Ic nin 2 streets
x. •":v of high frequency transit
ICIMEr
1
Illustration
Volt
2
2
2
Far:el ::[amrno-dales bui d rlt faotprnt & requramie nl'.
N. Pub is parking needs: 113 spaces
NI. Srsurc aalsdng for staifJ,WRe: ]Srxaccs
k.[ammunity.meeting roam for d1,flen onnfyiparatlan
r. Hlleh Frequer bTransit-spored abate
Se metal out of possible 38.
L City Palley Regiemcnts%Guidar oc
a. Renelrt so Public Safe,.
lo. •-:-a .....- ^r Scrooe
L !Tut., -• -...!. -" .: very of Ws -tamer SeNrrc
: Lora
Ens.— a -.eta cc ' tillommisrsi fan ltdr.
e. Mino=__-^ss of 0-: , • .' Operadorc Expenses
1. Importance of :oc::
g. Sgmfcance of =ten
h. Opportunity to zeta y:e c• • .'..- ]esxlopmcnts
I. Oprcrarnrdes forfuNrcexp:-s,on
I. Lacntan of utll ties and Infrasrn rture
k. 9nRdnR operat r1T edpenses
I. Oppuro.nudes for Inrrnatlon
subtotal
]3
2gQ1'e
0
Siting Advisory Committee
Work to Date
Reviewed site -
specific locations
for each facility
Siting Advisory Committee
Work to Date
Reviewed site -
specific locations
for each facility
Fire Station 54
5 I.4Oth-St
148th-St
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Siting Advisory Committee
Work to Date
Reviewed site -
specific locations
for each facility
Justice Center
Siting Advisory Committee
Work to Date
Reviewed site -
specific locations
for each facility
Public Works
Facility
•
S-Glaverdale 5t
Reviewed information on each site and
parcel
City ofTukwila - Public Facilities Site Selection - Report to Siting Advisory Committee
B/3. /17
red font
rya Further Consideration
Map Id Zoning
PUBLIC WORKS
Usable
Jwres
9ddIdIrrgs
Unique
owners
Arssmsed
Value
Assinsed
Value/SF
Distance to transit
Erwlronmental Risks
Liquefaction SustegitIbillity
Results of 7f i0 Screen
Res ulis of 8f8 Screen
PVWL
MIQH
34.5
1
1
$24,069,200
$16
N.IA
Within Urban Shoreline designation
Moderate to High
Keep for further consideration/ additional
info
Dropped due to pending permit
application, access issues and size
PW2
MIQH
10.9
0
1
S6,217,800
$1.4
N.IA
Within Urban Shoreline designation
Moderate to High
Keep for further consideration! additional
info
Dropped due to pending permit application
and access issues
PW3
MIQH
10.6
10
4
$9,234,200
$21
N.IA
Within Urban Shoreline designation
Moderate to High
Insufficient usable land upon further
assessment
Dropped an 7/10
PW4
MIQH
11.3
7
5
$15,691,800
$32
NIA
None observed
Moderate to High
Keep far further consideration/ additional
info
Dropped due to pending permit application
and property bisected by power lines
PWS
MI(IH
12.2
5
4
$14,212,700
$27
N/A
Within Urban Shoreline designation.
Portion of property an Ecology cleanup site
Moderate to High
Keep Inc further consideration/ additional
info-
Keep far further consideration{ additional
info
PW6
MIQH
6.1
3
2
$10,569,800
$27
N/A
Within Urban Shoreline designation
Moderate to High
Keep for further consideration/ additional
info
Keep for further consideration/ additional
info
PW7
MK}H
14.0
7
5
$23053,000
$17
N/A
None observed
Moderate to High
Keep far further consideration/ additional
info
Keep for further consideration/ additional
info-
PWS
MIQH
2O.0
13
1
$74,497,600
$29
N/A
Within When Shoreline designation. ha
Ecologyfacility observed. Superfund site.
Moderate to High
'
Dropped an 7/10
No further€onsideradon due to
environmental conditions, deal complexity
and challenging owners that may impact
implementation.
PW9
MIQH
16.1
5
1
515,912,200
$23
N/A
Portion of property an Ecology cleanup site
Moderate to High
PVW10
MI(IL
30.5
6
2
$50,938,900
$36
N/A
Nigh risk of landslide on the southern
portion of the site. Portion of property an
Ecola- cleanu • site
More than half is bedrock; 4094
very low and around 1096
moderate to hi;h
JUSTICE CF
1TOI
)C1
MKIH
12.6
4
1
$48,347,900
S98
Far
Within Urban Shoreline designation (non
issue as the site is imoraeedl
Moderate to High
No further€onsideradon due to building
cost and sianificantIv more mace than
Dropped on 7f10
Compared short Iist against criteria for
each facility
Site Selection Criteria, v.6
Puri Safety Wan Fad 2@S
Fire Station Criteria
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Site- AIt r atie -Fire
Stations
Station 52Station
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SC Blvd . GGth Ass Ern
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Campus North parking
Lot
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EVALUATION CRITERIA - FIRE STAINS
1. Oty Operational litiquIremmrds. Mud lima
= Location i hin e5picinsit Time Pplygon
5
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SO
5
10
10
5
lO
5
h_Parcel Si ,Ens|mnmen|a|[one|kion§
10
5
5
3
5
5
5
5
5
Public Engagemen
Two in -person open houses
Two online open houses
Mailings with information
Comprehensive website
Engagement with
community organizations
Public meetings; regular
Council updates
Public Engagemen
What we heard
O Ability of projects to transform a
neighborhood
O Facility needs to fit within a
neighborhood
O Fire stations should be sited equitably
throughout the City
O Keep Public Works out of residential
areas
How we got to recommended sites
1 Location, access and operability key
OEmergency response times, particularly for Fire
Stations
C Keeping our commitments -safe locations away
from flood plain, liquefaction areas, etc.
OSite selection criteria
CCommunity input
Recommended Sites
Siting Advisory Committ
Recommendations
Fire Station 52
City Hall Campus
North parking lot
Siting Advisory Committee
Recommendations
Fire Station 54
42nd Ave. S. &
S. l4OthSt.
5 1 39th St
Siting Advisory Committee
Recommendations
Justice Center
TIB & S. 150th St.
"ra
eN2 1111"1
7:3
Ci-
5152nd St
Siting Advisory Committee
Recommendations
Public Works
Between TIB, S.
ll2th St. and E.
Marginal Way
Final Thoughts
C Robust process; highest ranked sites met the criteria
C Work with the businesses displaced
C Understand and support eminent domain; hope for
negotiated agreement
C Continued advice on community engagement - critical
as the projects move forward
C Excited about the opportunity to improve our community