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HomeMy WebLinkAboutCOW 2024-04-08 COMPLETE AGENDA PACKEThq Tukwila City Council Agenda J,i'�"A --1❖ COMMITTEE OF THE WHOLE ❖ � � } �2 Thomas McLeod, Mayor Councilmembers: ❖ De'Sean Quinn ❖ Tosh Sharp 1905 Marty Wine, Interim City Administrator ❖ Armen Papyan ❖ Jovita McConnell Mohamed Abdi, Council President ❖ Dennis Martinez ❖ Hannah Hedrick ON -SITE PRESENCE: TUKWILA CITY HALL COUNCIL CHAMBERS REMOTE PARTICIPATION FOR THE PUBLIC: 1-253-292-9750, ACCESS CODE: 670077847# Click here to: Join Microsoft Teams Meetir- 6200 SOUTHCENTER BOULEVARD For Technical Support: 1-206-433-7155 Monday, April 8, 2024; 7:00 PM • Ord #2728 • Res #2093 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE 2. LAND ACKNOWLEDGEMENT The City of Tukwila is located on the ancestral lands of the Coast Salish people. We acknowledge their continuing connections to land, waters and culture. We pay our respects to their elders past, present and emerging. 3. PUBLIC COMMENTS including comment on items both on and not on the meeting agenda Those wishing to provide public comments may verbally address the City Council both on -site at Tukwila City Hall or via phone or Microsoft Teams for up to 5 minutes for items both on and not on the meeting agenda. To provide comment via phone or Microsoft Teams, please email citycouncil@tukwilawa.gov with your name and topic by 5:00 PM on the meeting date Please clearly indicate that your message is for public comment during the meeting, and you will receive further instructions. 4. PRESENTATION a. A proclamation for Sexual Assault Awareness Month. b. Tourism update. Mark Everton, President & CEO, Explore Seattle Southside. Pg.1 Pg.3 5. SPECIAL ISSUES a. A resolution revising the City Council Rules of Procedure. Pg.61 6. REPORTS a. Mayor b. City Council c. Staff 7. MISCELLANEOUS 8. EXECUTIVE SESSION 9. ADJOURNMENT ❖ CLOSED SESSION ❖ Collective Bargaining — Pursuant to RCW 42.30.140(4)(b) Location: Council Chambers This agenda is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. Remote Tukwila Council meetings are audio taped (and video taped as of 9/14/20). Available at www.tukwilawa.gov) n.;r- If you are in need of translation or interpretation services at a Council meeting, Mr please contact us at 206-433-1800 by 12:00 p.m. on the meeting date. WELCOME TO THE TUKWILA CITY COUNCIL MEETING The Tukwila City Council encourages community participation in the local government process and welcomes attendance and public comment at its meetings. MEETING SCHEDULE Regular Meetings are held at 7:00 p.m. on the 1st and 3rd Mondays of each month. The City Council takes formal action in the form of motions, resolutions and ordinances at Regular Meetings. Committee of the Whole Meetings are held at 7:00 p.m. on the 2nd and 4th Mondays of each month. The City Council considers current issues, discusses policy matters in detail, and coordinates the work of the Council at Committee of the Whole meetings. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council for up to 5 minutes on items both on and not on the meeting agenda during Public Comments. The City Council will also accept comments on an agenda item when the item is presented in the agenda, but speakers are limited to commenting once per item each meeting. When recognized by the Presiding Officer, please go to the podium if on -site or turn on your microphone if attending virtually and state your name clearly for the record. The City Council appreciates hearing from you but may not respond or answer questions during the meeting. Members of the City Council or City staff may follow up with you following the meeting. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. The City Council Rules of Procedure provide the following guidelines for Public Hearings: 1. City staff will provide a report summarizing and providing context to the issue at hand. 2. City staff shall speak first and be allowed 15 minutes to make a presentation. 3. The applicant is then allowed 15 minutes to make a presentation. 4. Each side is then allowed 5 minutes for rebuttal. 5. After City staff and the applicant have used their speaking time, the Council may ask further clarifying questions of the speakers. 6. Members of the public who wish to address the Council on the hearing topic may speak for 5 minutes each. 7. Speakers are asked to sign in on forms provided by the City Clerk. 8. The Council may ask clarifying questions of speakers and the speakers may respond. 9. Speakers should address their comments to the City Council. 10. If a large number of people wish to speak to the issue, the Council may limit the total amount of comment time dedicated to the Public Hearing. 11. Once the Presiding Officer closes the public hearing, no further comments will be accepted, and the issue is open for Councilmember discussion. 12. Any hearing being held or ordered to be held by the City Council may be continued in the manner as set forth by RCW 42.30.100. For more information about the City Council, including its complete Rules of Procedure, please visit: https://www.tukwilawa.gov/departments/city-council/ r ffl Office of the Mayor City of Tukwila, Washington PROCLAMATION WHEREAS, Sexual Assault Awareness Month calls attention to the fact that sexual violence is widespread and impacts every community; and WHEREAS, sexual assault is pervasive: Every 68 seconds, someone is sexually assaulted in the United States; and WHEREAS, sexual assault is among the most underreported crimes for many reasons, but survivors who are already most marginalized face additional barriers to reporting, such as language, immigration status or disability. WHEREAS, sexual violence exists on a continuum of behavior that includes racist, sexist, transphobic, homophobic, ableist or other hate speech. This ranges from rape jokes to verbal harassment to physical assaults; and WHEREAS, by working together as a community, we can alleviate the trauma of sexual violence by ensuring supportive resources are available to all survivors, while standing up to and actively disrupting harmful attitudes and behaviors that contribute to sexual violence. NOW THEREFORE, I, Thomas McLeod, Mayor of the City of Tukwila, do hereby proclaim April 2024 as: Sexual Assault Awareness Month in the City of Tukwila and encourage residents to join advocates and communities across the country in taking action to prevent sexual violence. Presented this 8th day of April, 2024. Thomas McLeod, Mayor 1 2 T¼blik Tourism Update April 8, 2024 CO OTky%/ikt Tourism Funding at a Glance Tukwila's tourism is funded by two separate revenue sources — the City's lodging tax and the Tourism Promotion Area (TPA) fee. Jointly, these funds promote our many attractions and help welcome tourists to the City. Lodging Tax vs. TPA Fee Statutory Authority: How charges are calculated: Total funds collected from Tukwila properties in 2019: Where do the funds go? Does the City Council control the funds? Can the tax and fee be repealed? LODGING TAX Tukwila Municipal Code 3.40 1% of eligible stay in all city hotels, motels, and Airbnb's Ex, $100 room rate=$1 charge $819,000 The City's 101 fund for tourism -related expenditures Yes (Subject to the City's Lodging Tax Advisory Committee approval) Yes. The standard process for modifying the Tukwila Municipal Code applies TPA FEE Interlocal Agreement (ILA) between Tukwila, SeaTac, and Des Moines $2 per night per room of eligible stays only in motels and hotels with 90 or more rooms Ex: $100 room rate=$2 charge $1,149,000 (estimate) The Seattle Southside Regional Tourism Authority (SSRTA) which promotes tourism in Tukwila, Seatac, and Des Moines No (Modification of Interlocal Agreement (ILA) required) Yes. The City can opt out of the Interlocal Agreement (ILA) with one year's notice How Funds Can Be Used LODGING TAX TPA FEE TOURISM PROMOTION AND MARKETING Promotion and marketing to bring tourists that live greater than 50 miles away? Promotion and marketing to bring tourists that live within S0 miles of the City? Marketing special events? Yes Yes Yes Yes No (Effective July 1, 2020) Yes (provided the funds are used to bring in tourist from greater than 50 miles) DESTINATION DEVELOPMENT Operations and expenditures related to facilities owned or operated by a municipality or public facilities district? Supporting the operations of tourism -related facilities owned or operated by a nonprofit organization? Examples of how we use the funds: Yes Yes SavingLocalKC, Experience Tukwila, Starfire Sports, Museum of Flight, Seattle Southside Regional Tourism Authority, Seattle Seawolves, Tukwila International Food Truck Rally No No Support the Seattle Southside Regional Tourism Authority (SSRTA) which promotes tourism in Tukwila, SeaTac, and Des Moines U1 6) 1. The TPA revenues should be used to attract overnight visitors from outside the 50-mile radius using the Seattle Southside brand and focusing on state, national, and global marketing. 2. Lodging tax funds should be used for the following: a. Marketing efforts to attract visitors under other brands (such as Seattle and Kent Valley WA ). b. Marketing to attract day visitors from within the greater Seattle region using the "Tukwila" brand. c. Destination Development i. Tourism infrastructure ii. Events and Festivals 1. Operations 2. Marketing 3. Development 3. The City of Tukwila should control how its brand is used within the region. • Building a Tourist Economy Events • Rave Green Run • Juneteenth • Seattle Chocolate Haunted Factory CO Rugby • Seattle Seawolves • Rugby 7s • 2031 Men's World Cup • 2033 Women's World Cup Development • Art Installations • Tukwila Pond Master Plan • Wayfinding ;� AWE VILAGE ARI(WAY SOLAR SOUTHCENTER PLAZA (REGENCY CEN1ERi LP) PAIKNLSI LCYMONS MAIM SCAjTH RIISNESS SQUAW.. IMW Legend A P.FIAONFI FI7 RFSTRr)CMI R WFTI AND P A7A ,o C PONDEX'LORAT ION PLAY AREA D FOND [RIPENING F SWOOAR W41LC IOOPPMfNi 11 c POARDW41.K COIL DOK F RFINFDFRFNFEW ND' NI i EMERGEN .GAMSH K FLOAT NGWET_ANDS L MA&TAT BLAND M LKIiTNGWETIAND N SCULPTURA_ FOCAL POINT C0 Ma ARTIST WORK AREA P FLOAT NG ATT O EliTRYLWAYNIOR1G5rGrNAGL R FLWtSt DWI,IAND(WIG AIRICATIONSITL) 1NTEGRATETS ART LOCATIOVS RfYA I ILL CL RR ROW IIINK»I PACIFIC IIAILR(MDCOI 1 Master Plan Tukwila Pond Park Rim% Tukwila Pod Park Ruhr Plan CITY OF TUKWI LA 011C COP.SUL-I NG, TIE WATERSHED COMPANY SCI ICMATA W'ORKSI (OP Sr�l- '— its 0' 12ff )10 j.a. brennan 27 Small Business Support Small business digital initiative Experience Tukwila Port of 5eattIe° Busines!,[mpact NW Experience Tukwila • Dedicated Website • Social Media • Third Party Sponsorships • 2033 Women's World Cup Fun Social Media Apps 3 uw - Google Search Q Reading list 41111Experience Tukwila ; Published by Planable • March 10 • la Fun fact: Did you know that Super Mario was named after a man from Tukwila? It's true! He was the landlord for the warehouse where Donkey Kong was being created and he just so happened to walk in to demand the rent check on the day the creators were trying to pick names for their game characters. The rest is history! #MarioDay lb I. 25 7 Comments 111 Shares co Like Q Comment Share CoComment as Experien... 0 El THE DICK'S DRIVE-IN FOOD TRUCK IS HEADED YOUR WAY `ae&iaifii +st/ :jJ Iigfr a 'tLq 2,0 .-. riJ •1171 [ 7 20al21 ISEATTLE, WA USA NATIONAL RUGBY 7s CHAMPIONSHIP PRESENTED BY WASHINGTON ATHLETIC CLUB ❑ Ability to add to the conversation about the City. ❑ Promote the community as a whole. ❑ Provide a selling point to events we are trying to recruit. CI Provides a place to promote events in the City. Seattle RestaurantWeek in Tukwila 0 (2) Facebook X TIS City of Ti. X • TukNet - City X twitter.com/ExpTukwila Apps j uw - Google Search 1* SEAWOLYES Experience ? X Experience Tukwila #VaxUpTukwila! Stills - Goog X Q1 Experience T X + MI X 1.313 Tweets FThe @SeawolvesRugby hunt returns to #Tukwila's @StarfireSports January 2022! Check out what's on the menu for #MLR2022 and purchase single game or season tickets today: seawolves.rugby/buy-tickets/. HUNTING LICENSE Certificate No. 99Cert$24S Date szir ris 11/19/21 Birth slate 2017 Name 5eawolves Rugby Approved WI hunting, tackling, scoring, and beating the all opposing grounds ds at 5t pp League ire Sports Stadium tforr the hunting duration or the z❑zz season. CITY OF TUKWILA Tukwila MMayor •9 i Council 60idem itor Q TJ, https://twitter.comlExpTu kwila/status/1461775950807539716/photo/1 T 0 Reading list Q Search Twitter #KEYSALBUM The new double album from Alicia Keys El Promoted by Keys Soulcare Sports • Trending Tony Hawk 6.694 Tweets HuffPost BlackVoi... Q • Yesterday She's Black But Looks White. Here Are The Horrible Things White People Feel Safe Telling Her. BuzzFeed Rewind el • Yesterday Britney Spears' Eldest Son Is Literally Her Clone, And 24 Other Messages a. 0 (3) e, X Apps & uw - Google Search TIS i X Ell Tule X I NO Horn X 16, Stills X I Expe X I Q 3.0,E X I Q 3.0,E X I Q 3.0, I X I+ 0 X i facebook.com/search/tap?q=experience%20tukwila # * 0 0 Reading list IS Search Results for experience tukwila Filters People who shared this X Christian Jacobsen ► Seattle Seawolves Fans Vap7A November 19 at 11:35 AM • This is freakin` hilarious, and I love the City of Tukwila even more now! Maybe this could be a regular merch item? Or something thrown in with orders from the Seawolves store...? U5 001444 I 0 Ti4 wily Air I I. 3 Ni IV (A) ;iv; • S 4 ;j&iiij URF UNITED 2026 A united bid to host the 2026 FIFA World Cup" 01141:141061 wattle SSC Seattle Sports Commission S'af/ife ortrs Wsifiekt SOUTHCENTER SOUTHSIDE1Amr ►ll� Regional Tourism Authority • Six -Year Financial Plan • 2023/2024 Budget Lodaina Tax Actual Budget Percent Change 2020 2021 Projected 2022 2022 2023 2024 2022-2023 2023-2024 Operating Revenue Hotel/Motel Tax $ 292,358 $ 540,329 $ 700,000 $ 450,000 $ 720,000 $ 750,000 60.0% 4.2% Grant Revenues 30,878 10,680 - - - - 0.0% 0.0% Investment Earnings 13,036 1,942 2,500 6,000 6,000 6,000 0.0% 0.0% Total Oprating Revenue 336,272 552,950 702,500 456,000 726,000 756,000 59.2% 4.1% Operating Expenditures Salaries & Wages Benefits Supplies Professional Services Professional Development Advertising Technology Services Repairs & Maintenance Services Other Expenses 57,622 19,017 - 394,026 4,686 93,538 572 - 205 60,695 19,182 1,150 186,966 6,117 218,174 614 5,000 95 64,713 16,542 1,000 146,750 4,402 139,857 885 - (14) 63,732 19,335 5,000 425,000 10,000 250,000 - - 218,000 68,766 22,631 2,000 375,000 21,500 350,000 2,500 - 70,000 72,432 23,398 2,000 375,000 21,520 350,000 2,500 - 70,000 7.9% 17.0% -60.0% -11.8% 115.0% 40.0% 0.0% 0.0% -67.9% 5.3% 3.4% 0.0% 0.0% 0.1% 0.0% 0.0% 0.0% 0.0% Total Operating Expenditures 569,665 497,992 374,134 991,067 912,397 916,850 -7.9% 0.5% Indirect Cost Allocation 19,416 24,981 25,231 25,231 26,493 27,818 5.0% 5.0% Other Non Operating - - - - - - 0.0% 0.0% Total Expenses 589,081 522,973 399,365 1,016,298 938,890 944,668 -7.6% 0.6% Beginning Fund Balance 1,965,198 1,712,389 1,742,366 1,742,366 2,045,501 1,832,611 17.4% -10.4% Change in Fund Balance (252,809) 29,977 303,135 (560,298) (212,890) (188,668) -62.0% -11.4% Ending Fund Balance $ 1,712,389 $ 1,742,366 $ 2,045,501 $ 1,182,068 $ 1,832,611 $ 1,643,943 55.0% -10.3% Economic Development • $30,000 proposed. • Third Party Sponsorships • Memberships • Attendance at Events (Staff and Electeds) IV CO BISNOW THE CHAMBER seattle metropolitan chamber of commerce 494$1-11-k- PACIFIC NORTHWEST AEROSPACE ALLIANCE W O IMP AMR 7 MEM Curiously UNE Wonderful MEI r Seattle Southside Regional Tourism Authority • Tourism Promotion Area (TPA), formed in 2015, promotes the cities of SeaTac, Tukwila, and Des Moines • The City of SeaTac is the legislative authority • $4.5 Million annual operating budget TPA assessment: $2/room night from hotels > 90 rooms • Recent RCW change authorizes local ordinance to take precedence over state TPA RCW - Explore - Seattle - Southside W N Seattle Southside Regional Tourism Authority Organizational Chart SENIOR VP, BUSINESS DEVELOPMENT Meagan McGuire SPORTS BUSINESS DEVELOPMENT MANAGER Cydney Marks- Nicholes Explore - Seattle - Southside BUSINESS DEVELOPMENT DIRECTOR Noelle Cueto SPONSORING MUNICIPALITY City of SeaTac BOARD OF DIRECTORS PRESIDENT 8 CEO Mark Everton TPA PARTNER CITIES City of Tukwila & City of Des Moines SENIOR VP, MARKETING 6- COMMUNICATION Ashl: COMMUNICATIONS DIRECTOR Jeff Powell MARKETING COORDINATOR Christy Maggio SOCIAL MEDIA MANAGER Valerie Skubal DIGITAL MARKETING MANAGER Rex Price MARKETING SPECIALIST Sage Dahring CREATIVE SERVICES MANAGER Sean Puno Regional Hotel Supply 46 Hotels with > 90 Hotel Rooms = 8,752 hotel rooms SeaTac: 6,004 hotel rooms Tukwila: 2,523 Des Moines: 225 20 Hotels < 90 Hotel Rooms = 647 hotel rooms Seattle CBD: 87 hotels / 17,392 rooms Bellevue: 26 / 5,240 Renton: 12 / 1,517 - Explore - Seattle - Southside • Regional Hotel Performance Seattle Southside running 12 months through Feb '24, compared to '23: Hotel Occupancy -0.5%, Avg. Rate +2.1%, RevPAR +1.6% - Explore - Seattle - Southside FY2023 compared to 2019: Occ ADR RevPar Seattle Southside -4.6% +10% +4 9% Seattle CBD -13.9% +9.7% -0.5% Renton/Kent -1.6% +21.9% +19.9% Hotel Inventory Changes • SeaTac -157 Room Zone Hotel renovation and re - brand as a Courtyard by Marriott • SeaTac —144 room Red Lion renovation and re -brand as Spark by Hilton • SeaTac — 260 room Crowne Plaza will undergo an extensive renovation and re -brand as the AC Hotel by Marriott • SeaTac — New build Hyatt Hotel (Hyatt House or Hyatt Place) beginning construction - Explore - Seattle - Southside ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ W O) Explore Seattle Southside Mission Explore Seattle Southside optimizes opportunities for its region to significantly benefit from tourism to improve both quality of life and economic impact. Position Seattle Southside as a destination of choice for travelers to the Pacific Northwest to enhance the image and economic strength of the region. • Strategies Extend peak season length of stay Advance the region's brand • Increase off-season travel Extend Peak Season Length of Stay II Expkwe 11 Seattle Southside GJ CO Where the curious stay. rou mM mm roma at ..11• 010. 1. 1. UWE. Nem many dose to O.. rodent. Soo,. ono info Mol000, a Pu...rerlrec..h. me sen.Nock one Po. GWC0. G.It_ cOel, WrIme MOWN/ flaemPNO. w.'n a1 POPO IM...WY myou Fore o'We ee. oym...moo: Mewm, .. Me mono.G rynm.w.41,0 w.m m.,ar ante y.. e». "^- SOUND— 'L.—N.Gat a deal with it. fGi�� 1 ....«ereu..M:e.oNo, Let Seattle Southside float your boat. A curiously wonderful invitation The easy choice for smooth sailing before you cruise out of it. A guide to good days. Pre -cruise Post -cruise BeelmMor w1.n no rush to mmon, VIM MOP _• rAMP.,,e...b..e rastn:rmh se• noomoo...n.. n.Giggi, Slay luhipi sgrHb.v.yry -.nirEwsl.w Gam. arc it Up Imtoro you hood ono And book a hotel in Seattle Southside. BOOK NOTES Halm, drama., ol it Nr,roal,e0lornmon bloom v.. woorty rocomoor IGHLIGHTED MICRO w microadventures in microseconds Giravel Newsletter Subscription 61 Sjgn Up Now Welcome to Seattle 1P id Hi, Iets chat. How can guide ' you? Advance the Region's Brand Explore - Seattle Southside 12 N W Blogs, Influencers & Content Creators Explore - Seattle Southside Traveling While Black Seattle Anthony & Marlie Love, Travel Vloggers I� Explore Seattle I� Southside twbseattle Follow Message 711 posts 13.1K followers 794 following Traveling While Black I Anthony & Marlie Love I Travel Vloggers Cj2 twbseattle ti Travel content creators & storytellers #Mod e rn DayGree n boo k •67k TikTok / 8.7k YouTube ?Seattle 111Travelingwhilebiackseattle@grnail.com Resources 4 ct €inktr.ee/Travelwhileblk + 4 Traveling While Black Team Visits Seattle Southside Anthony and Marlie explore Seattle Southside and share their experience visiting the destination. Anthony and Marlies show, Traveling While Black, is based on their experiences while traveling. Their grading scale Is based on how good of a drive It was (from their Seattle ome), how much fun It was, and, most Importantly, how comfortable they feel as black people traveling for the G� 0) Easy Filipino Spaghetti Erika Diama, Food & Travel Content Creator Instacrun erika.taste.test Follow Message 1,474 posts 47.6K followers 3,685 following Erika Diama I Food & Travel Content Creator, Seattle - Tacoma she/her Digital creator Sharing Bites, Sights & Fun in the PNW & beyond tj seattletastetest@gmail.com *Need social media help? Click link below c1' airtable.com/shrjuf5BelvwF3ETI Sign Up A mat asy i ipino pa : e i Recipe with Erika Diama This kid -friendly twist on a classic combines sweet, savory, and cheesy(I) elements to make this dish a beloved staple in the Philippines and to all those who know it. Perfect for home cooks eager to explore Filipino cuisine or bring home a taste of their experience at Jollibee. Self-taught home cook and food -obsessed digital content creator, Erika Diama of Erika Taste Test on Instagram Oshares her recipe for Filipino Spaghetti, inspired by her recent trip to Jollibee at Westfield Southcenter Mall. Increase Off -Season Travel 11 Explore Seattle - Southside v CO Seattle Southside Seasonal Hotel Occupancy & Rate - 2023 90.0 85.0 80.0 75.0 70.0 65.0 60.0 55.0 50.0 45.0 40.0 Occupancy 2023 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec - Explore Seattle Southside December vs July 57.9% vs 82.9% $110.13 vs $168.14 S200.00 S180.00 S160.00 S140.00 S120.00 S100.00 Sao.00 Average Daily Rate 2023 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec You pack AsweroL— your swimsuit. Eplore uthside Winter Campaign Y we'll help ink take the stress out of getting Mr to the airport. MB We. Wa You handle the holiday shopping. dal Books Seattle Southside hotel moo beforfleight. your next -sae •. ••IParking and free shuttles, minutes from I _ I _ 1 the airport. Explore Seattle Southside SOON HOTEL J ROTE4 Book a Seattle Southside hotel for your guests this oliday season. rimary Audience: Local and regional people flying out of SEA. Explore Southside Secondary Audience: Locals inviting guests. CO Cal 0 Business Development - Explore Seattle - Southside Business Development Scholarship 6.•••••••6Aaititiii 141.: FOSTER Alt .gtwasam s ou 5_ _ 41, 01 N 5 � 1-U ig)-1-711 [0l 28 Sales Cons & Events 120 BizDev Scholarships Markets Covered: Association, Corporate, Diversity/Specialty, Tour & Travel, Business/Corporate Travel, Government, SMERF Housing and Event Promotion PAC NW Winter Classic— Starfire Sports Jan 5-7 & Jan 12-15, 2024 Prior to the cancellation of the 2nd weekend (1/12-15), due to ice and snow, Tukwila bookings were exceptional: Total room nights reserved: 4,640 vs 3,759 +23% inc Tukwila: 2,213 room nights vs. 1,291 +71% inc Tukwila hotels overall share: 48% vs. 34% share in 2023 - Explore Seattle - Southside CJ7 G) C3i SeaTac to Westfield Southcenter Shuttle people picked up (68.2 people/day) from SeaTac hotels and dropped off at Southcenter Exploring additional shuttles to neighboring cities and attractions Supporting Small Business Seattle $outksiue Subble Tea Trail Bubble Tea Trail Discover the Bubble Tea Trail, a collection of 22 different tea shops serving up the sweetest bubble tea in Seattle Southside... Show More > Places To Go (22) 4Ti Q Gt7J Filter search Map 85C Bakery Cafe - Tukwila (Southcenter Mall) Check -In Boba Smoothies Check -in O Explore Rewards My Bag 2 mi 1 pts csi 01 Supporting Small Business Bubble Tea Trail 22 Bubble Tea Shops within 3 miles of SEA • Culturally Diverse • Flourishing Economy • Influx of daily visitors — 85,000 residents + 100,000 additional daily visitors - Explore - Seattle - Southside • Community Collaboration • Seattle Southside Chamber of Commerce • Seattle Chamber of Commerce • Seattle Sports Commission • WA State DMO organization • Washington Hospitality Assn • SoCo Culture, 4Cu Itu re • Port of Seattle, SEA Airport, Cruise Terminals • Cities of SeaTac, Tukwila, Des Moines, Burien - Explore - Seattle - Southside U7 v U1 co Explore Seattle Southside • "Best Use of Design" Award Winner 2023 global award, City Nation Place • 2024 Ad d i e Award Winner American Advertising Awards - Seattle • 100 Best Workplaces in Washington — 2023 Puget Sound Business Journal CITY NATIONPLACE i 41, AMERICAN ADVERTISING" �0� U '° ASWARDEATTLS II • [ • MOE U1 co 60 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 4/8/24 LH 4/15/24 LH ITEM INFORMATION ITEM NO. 5.A. STAFF SPONSOR: LAUREL HUMPHREY ORIGINAL AGENDA DATE: 4/8/24 AGENDA ITEM TITLE Resolution amending the City Council Rules of Procedure CATEGORY ® Discussion Mtg Date 4/8/24 ❑ Motion Mtg Date ® Resolution Mtg Date 4/15/24 ❑ Ordinance Altg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ® Council ❑ Mayor ❑ Admin Svcs ❑ DCD Finance ❑ Fire ❑ P&R ❑ Police ❑ PW SPONSOR'S SUMMARY Several proposed amendments to the City Council's Rules of Procedure emerged from the 2024 City Council Retreat. Those proposals are incorporated in the draft as well as other staff suggestions. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ LTAC DATE: N/A ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMII`tEE CHAIR: N/A RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 4/8/24 MTG. DATE ATTACHMENTS 4/8/24 Information Memo dated 4/1/24 Draft Resolution 4/15/24 61 62 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM T0: City Council FROM: Laurel Humphrey, Legislative Analyst DATE: April 1, 2024 SUBJECT: Resolution amending the City Council Rules of Procedure BACKGROUND The City Council convened its annual Retreat on March 2, 2024 and conversations that day resulted in several potential amendments to the Rules of Procedure. A follow-up work session on March 18, 2024 confirmed the Council's direction. DISCUSSION The proposed amendments, including two additional staff recommendations, are summarized as follows: I.C.4 New language addressing staff's responsibility toward efficient meetings. III.C.2.1 Clarifies expectation that City Council reports be limited to 5 minutes. IV.E.3 Establishes practice to call upon Committee chair and members first for items coming out of committee. IV.E.5 Establishes goal for Councilmembers to keep their comments concise and limited to 5 minutes. Staff suggests keeping this aspirational and not prescriptive. IV.E.12 Establishes practice of set breaks for all CMs to have the opportunity to step out of the room to avoid disrupting the meeting. V.A Revises public hearing procedure to streamline and align with current practice. V.B.8 Changes public comment time limit to 3 minutes. IX.B.1 Expands onboarding meetings for new Councilmembers to a 90-day window of time. RECOMMENDATION Staff is seeking Council discussion and approval of amended Rules of Procedure. ATTACHMENTS 1.Draft Resolution 63 64 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING RESOLUTION NO. 2073; ADOPTING REVISED CITY COUNCIL RULES OF PROCEDURE. WHEREAS, RCW 35A.11.020 gives the City Council of each Code City the power to organize and regulate its internal operations within the provisions of Title 35A RCW; and WHEREAS, the City Council intends to periodically update its meeting and other business procedures to align with state law, the current environment and modern best practices; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The Rules of Procedure of the City Council attached hereto as Exhibit A are adopted. Section 2. The Rules of Procedure shall be reviewed on at least a biennial basis and updated as necessary. Section 3. Resolution No. 2073 is hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2024. ATTEST/AUTHENTICATED: Andy Youn, CMC, City Clerk Mohamed Abdi, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Office of the City Attorney Attachment: Exhibit A, "Rules of Procedure of the Tukwila City Council" 2024 Legislation: Council Rules of Procedure Version: 03/31/2024 Staff: L. Humphrey Page 1 of 1 65 66 Rules of Procedure of the Tukwila City Council Introduction The Rules of Procedure set forth herein are adopted for the sole benefit of the members of the City Council to assist in the orderly conduct of Council business. These Rules of Procedure do not grant rights or privileges to members of the public or third parties. Failure of the City Council to adhere to these rules shall not result in any liability to the City, its officers, agents, and employees, nor shall failure to adhere to these rules result in invalidation of any Council act. I. City Council Powers and Duties A. City Council Authority 1. As the legislative branch of city government, the City Council is responsible for passing laws, setting the municipal budget, establishing policy, and other responsibilities defined by state law. 2. Decisions are made as a collective body and no individual member has any extraordinary powers beyond those of other members, except as described in Section I.B. 3. Members of the Council shall refrain from becoming directly involved in the administrative affairs of the City, including intervening in staff decision - making, scheduling or directing work, and executing priorities without the prior knowledge and approval of the City Council as a whole. 4. The City Council has no policy direction over judicial matters and members may not interfere with judicial processes or decisions. B. Council President — Mayor Pro Tempore 1. At the first Regular Meeting in January of each year, members of the City Council shall elect from their number a Council President who shall hold office at the pleasure of the Council. The general practice is to elect presidents in a rotating order by seniority, which is determined by the: a. Greatest consecutive number of years served; b. Greatest consecutive number of years plus months or years served prior to the current term(s); c. Number of votes when elected. 2. If the Councilmember who is next in line is unable to serve as Council President, they will notify the City Council in writing by the last Regular Meeting of the previous year. If this opt -out request is approved by the City Council, service will fall to the next Councilmember in the order of seniority. The Councilmember whose opt -out was accepted by the City Council will remain at the top of the rotation with the opportunity to serve as Council President the following year. 1 6/16/233/28/24 67 3. In the absence of the Mayor, the Council President shall become the Mayor Pro Tempore and perform the duties of the Mayor except that the Council President shall not have the power to appoint or remove any officer or to veto any ordinance. 4. If a vacancy occurs in the office of Council President, the City Council, at their next Regular Meeting, shall select a new Council President to serve the remainder of the year. 5. If a vacancy occurs in the office of the Mayor, the City Council, at their next Regular Meeting, shall elect from their number a Mayor who shall serve until a Mayor is elected and certified at the next municipal election. C. Working Relationship with City Administration 1. Councilmembers should approach work with a collaborative spirit, assuming that city staff also want a successful outcome toward what is best for the City of Tukwila. 2. Councilmembers should communicate with staff in a respectful tone that acknowledges their professionalism, experience, and expertise. If a Councilmember has a concern with staff behavior or something a staff member says in any setting, they will address that concern to the Mayor and City Administrator. 3,4. The City Council expects that staff presentations be clear and concise, and that questions are answered directly and efficiently. D. Requests for Administration Staff Assistance 1. Requests for staff time in the form of assistance or a work product should be made through appropriate channels, which are determined based upon the nature of the request. 2. Requests for staff time are either minimal, with limited impact, or significant, meaning requiring one or more hours to complete and/or requiring the creation of a new work product, thereby affecting schedules, work assignments, or staffing levels. 3. No Councilmember shall request or direct staff to initiate any significant action, project or study without the consent of a majority of the Council obtained during a Committee of the Whole or Regular or Special Meeting. 4. The City Council should consider existing City priorities, budget and staffing levels when deliberating such a request. If approved by the full Council, the request will be noted on an appropriate committee work plan. 5. Regardless of the level of staff assistance, written information provided by staff should be distributed to all Councilmembers. 6/16/233/28/24 E. Consequences 1. The Council has power under state law to impose punishment on its members, short of removal of office, for violation of state law or these Council rules. 2. If a Councilmember violates state law or these rules, the Presiding Officer shall call such member to order, in which case such member shall be silent except to explain or continue in order. 3. If the Presiding Officer violates state law or these rules, or fails to call an out of order member to order, then any other member of the Council may, under a point of order, call the Presiding Officer or such other member to order, in which case the Presiding Officer or such member, as the case may be, shall be silent except to explain or continue in order. 4. Additional consequences may include a verbal admonition, written reprimand, censure, expulsion from the meeting at which the conduct is occurring, removal of the Councilmember from the Council committee chair positions or committee memberships, or removal of intergovernmental duties. Expulsion for such behavior in the Council's presence shall require the affirmative vote of a majority of the entire Council, specifying in the order of expulsion the cause thereof. II. City Council Meetings A. Regular Meetings 1. The City Council shall meet regularly on the first and third Mondays of each month, except those designated as City holidays, at 7:00 p.m. unless an alternative starting time is set and notice is provided to the public. 2. Regular Meetings will be held at Tukwila City Hall, 6200 Southcenter Boulevard, unless otherwise publicly noticed. 3. During Regular Meetings the City Council may take formal actions including, but not limited to, adopting ordinances or passing motions or resolutions. B. Committee of the Whole Meetings 1. The City Council shall meet as a Committee of the Whole on the second and fourth Mondays of each month, except those designated as City holidays, at 7:00 p.m. unless an alternate starting time is set and notice is provided to the public. 2. The Committee of the Whole shall meet at Tukwila City Hall, 6200 Southcenter Boulevard, unless otherwise publicly noticed. 3 6/16/233/28/24 69 3. Meetings of the Committee of the Whole shall be held primarily to consider current issues, discuss policy matters in detail, and coordinate the work of the City Council. The Committee of the Whole will have no power to take final actions including, but not limited to, adopting ordinances or passing motions or resolutions. C. Special Meetings Special meetings may be called by the Mayor, Council President, or any three Councilmembers by delivering written notice personally, by mail, by fax, or by electronic mail to each member of the Council at least 24 hours before the time specified for the proposed meeting and with public notice made pursuant to RCW 42.30.080. D. Executive Sessions 1. The City Council may hold an Executive Session during a Regular Meeting, Special Meeting, or Committee of the Whole to consider certain matters of confidential concern as set forth in RCW 42.30.110. 2. Before convening an Executive Session, the Presiding Officer must publicly announce the purpose and the time upon which the Executive Session will be concluded. An Executive Session may be extended to a later time by public announcement by the Presiding Officer. 3. Councilmembers must keep confidential all written materials and verbal information provided during Executive Sessions. This prohibition continues to apply after an individual no longer serves on the City Council. E. Retreats and Work Sessions 1. The entire Council may meet periodically in a retreat or work session setting as deemed appropriate by the Council President or a quorum of the Council, respectively. 2. No final action will be taken at a retreat or work session. 3. Retreat and work session meetings are open to the public and subject to the requirements of RCW 42.30. F. Attendance 1. Councilmembers are expected to maintain reliable attendance at all types of meetings described above. 2. Pursuant to RCW 35A.12.060, a City Council position shall be forfeited if the Councilmember fails to attend three consecutive Regular Meetings without being excused by the Council. 3. A Councilmember wishing to be excused from a Regular Meeting will provide advance notice to the Council President or Legislative Analyst, who will in turn notify the other members of the City Council in advance of the meeting. 6/16/233/28/24 G. Councilmember Remote Attendance at Meetings 1. In the event of an emergency as declared by the City, State and/or Federal government, the City Council may arrange for electronic participation at a Regular Meeting, Committee of the Whole, Special Meeting, Executive Session, retreat, standing committee meeting, or work session. a. During a fully -remote meeting, Councilmembers may attend by phone or other electronic means that allow all participants to hear one another. b. Fully -remote meetings are open to the public and arrangements must be conducted such that the public can hear the meeting while it is occurring, subject to the requirements of RCW 42.30. 2. In times of non -emergency, the City Council prefers and recognizes the value of in -person attendance at meetings as integral to public service. However, remote attendance by a Councilmember not physically able to be present, whether for all or part of a meeting, is allowed subject to the following provision: a. Councilmembers may attend remotely a maximum of five Regular or Committee of the Whole meetings per calendar year; provided the Council may, by majority vote, allow a Councilmember to attend additional meetings remotely in excess of five per year due to medical or other factors beyond the individual's control. b. A Councilmember planning to attend a meeting remotely should notify the Legislative Analyst and/or Council President no later than two hours prior to the meeting start time or 15 minutes prior to an emergency meeting. c. A Councilmember attending remotely will be marked present, counted toward a quorum, and can vote just as if physically present. d. If a Councilmember's virtual connection should become lost during the meeting, the meeting should continue unless quorum is no longer met. A Councilmember's loss of a virtual connection will not be counted toward the maximum limit described in Section 2.a. e. Councilmembers are expected to follow current pandemic quarantine procedures as recommended by Public Health — Seattle & King County. Remote attendance for this purpose will not be counted toward the maximum limit described in Section 2.a. III. Legislative Process A. City Council Business 1. Matters to be considered by the Council shall be placed on a standing committee, Committee of the Whole, or Regular Meeting agenda and include items required by law to be presented to Council, items requested 1 5 6/16/233/28/24 71 by a majority of the Council, staff -initiated items in accordance with the City's strategic priorities and work plan, and items referred from previous meetings. 2. As a general practice, legislative actions to come before the City Council for a decision should appear first before a standing committee, then the Committee of the Whole, then a Regular Meeting. Informational items not requiring a decision may be scheduled with more flexibility as the situation requires. 3. Items may be placed directly on the agenda of a Committee of the Whole or a Regular Meeting when the items are approved by the Council President, and the items are routine or in the event of an emergency. B. Legislative Actions 1. Ordinances are legislative items used to regulate matters of local concern, such as land use, animal control, local law enforcement and health and safety issues. Ordinances must comply with the terms of the U.S. and Washington State constitutions and the general laws of the City and State. Many ordinances are classified as "codifiable," meaning the ordinance will be incorporated into the Tukwila Municipal Code, which makes the laws of the City easily accessible by subject matter. Examples of non-codifiable ordinances include the annual property tax levy and adoption of the budget. Public emergency ordinances may take effect immediately upon final passage if passed by an affirmative vote of 5 Councilmembers. 2. Resolutions are legislative items that are advisory or policy -oriented in nature. Resolutions may be used to offer support for ballot measures, set hearing dates for a street vacation or update fee schedules. Resolutions are not a part of the Tukwila Municipal Code. Resolutions are signed by the Council President but are sometimes signed jointly with the Mayor, or prepared for signature by all Councilmembers, particularly when ceremonial or honorary in nature. 3. Motions are generally short statements to direct that a specific course of action be taken on behalf of the City. 4. All proposed ordinances and resolutions shall be reviewed by the City Attorney and bear the Attorney's certification that they are in correct form before final passage. C. Meeting Agendas 1. The City Clerk shall be responsible for preparing agendas for Regular, Special, and Committee of the Whole meetings, and presented in a timely manner to the Council President or designee for approval. After the proposed agenda has been approved, the City Clerk shall publish the final agenda in accordance with the provisions of RCW 42.30. 6/16/233/28/24 2. The order of a Regular Meeting agenda shall be: a. Call to Order b. Pledge of Allegiance c. Roll Call d. Land Acknowledgement e. Public Comments — Including comment on items both on and not on the meeting agenda. f. Appointments and Proclamations g. Presentations — Items pertinent to the City but not relating to other agenda business, including honoring of guests, special awards, or speakers external to the City. h. Consent Agenda — Items that are routine or non -controversial in nature approved for inclusion by the Council President, Committee of the Whole, or forwarded by unanimous Committee action. Any Councilmember may request to remove an item from the Consent Agenda and place under New Business for further discussion. i. Public Hearings — May be required by City, State, or Federal law or directed by the Council. Examples include but are not limited to Local Improvement Districts, zoning changes, biennial budget, annexation, moratoria, and quasi-judicial decisions. j. Unfinished Business — Items of a general nature, including resolutions and ordinances previously before a standing committee, the Committee of the Whole or entire Council. k. New Business — Items of a general nature, including resolutions and ordinances not previously before a standing committee, the Committee of the Whole or entire Council. I. Reports — Brief summaries up to 5 minutes of significant City -related activities from the Mayor, City Council, and City Administrator. m. Miscellaneous — Significant City -related items that may need further Council discussion, action, or City Administration follow-up. n. Executive Session o. Adjournment 3. The order of a Committee of a Whole meeting agenda shall be: a. Call to Order b. Pledge of Allegiance c. Land Acknowledgment d. Public Comments — including comment on items both on and not on the meeting agenda. 1 7 6/16/233/28/24 73 e. Presentations f. Public Hearings g. Special Issues — Items referred from Council committees, referred at a previous Council meeting, or approved for discussion by the Council President. h. Reports i. Miscellaneous j. Executive Session k. Adjournment or Adjournment to a Special Meeting 4. The order of a Special Meeting agenda follows the same order of Regular Meetings based on what items need to be addressed. The City Council may not take action on anything not listed on a Special Meeting agenda. IV. Meeting Conduct A. Presiding Officer 1. All Regular and Special Meetings of the City Council shall be presided over by the Mayor or, in the Mayor's absence, by the Mayor Pro Tempore. 2. If neither the Mayor nor the Mayor Pro Tempore is present at a Regular or Special Meeting, the Presiding Officer for that meeting shall be appointed by a majority vote of those Councilmembers present, provided there is a quorum, and the appointment of a Councilmember as Mayor Pro Tempore shall not abridge their right to vote on matters before the Council. 3. All Committee of the Whole meetings shall be presided over by the Council President. The Council President may ask another Councilmember to fill in in the event of a temporary absence. If the Council President will be absent for an extended period of time (at least three meetings), the Council will elect a Councilmember to serve in that capacity until the Council President returns. 4. The Presiding Officer shall preserve strict order and decorum, state all questions coming before the Council, provide opportunity for discussion on each item on the table, and announce the decision of the Council on all subjects. Procedural decisions made by the Presiding Officer may be overruled by a majority vote of the Council. B. Parliamentary Procedure Questions of parliamentary procedure not covered by these Rules of Procedure shall be governed by Robert's Rules of Order, Newly Revised (latest edition). 8 74 6/16/233/28/24 C. Quorum 1. At all meetings of the City Council, four members shall constitute a quorum for the transaction of business. 2. Confirmations of appointments by the Mayor, budget transfers, personnel levels, and formal motions, resolutions, ordinances, and amendments thereto shall require the affirmative votes of four Councilmembers. D. Seating Members of the City Council will be seated at the Council dais in order of seniority, except that the Council President will be seated in the center during Committee of the Whole meetings and at the right of the Mayor during Regular and Special Meetings. E. General Meeting Decorum 1. While the City Council is in session, the members must preserve order and decorum and a member shall neither delay nor interrupt the proceedings or the peace of the Council, nor disrupt any member that has the floor. 2. Meeting participants should focus on the meeting agenda and confine remarks to the question or matter under discussion. 3. The Presiding Officer should first call upon Chairs and members of standing committees to speak on items referred from committees. 3:4. A Councilmember desiring to speak shall address the Presiding Officer and when recognized shall confine their remarks to the question under debate. 5. Councilmembers should aim to keep their initial round of comments to no more than 5 minutes, and staff or presenter responses to questions will not count against that time. 4.6. Councilmembers shall not be interrupted unless it is to be called to order. 67. No Councilmember shall speak a second time on the same item until each Councilmember has been given an opportunity to speak. 6:8. Councilmembers should speak respectfully to one another, to staff, and to members of the public. Councilmembers should be attentive to speakers, minimizing distractions and refraining from side conversations. 8,10. Councilmembers should keep remarks brief, relevant, and nonduplicative. 11. Toward the goal of effective and efficient meetings, Councilmembers should arrive prepared, having reviewed materials in advance of the meeting. Clarifying questions may be directed to City Administration in advance of the meeting to allow for staff preparation. 9 6/16/233/28/24 75 12. To prevent Councilmembers from stepping out of the room and missing key information, repeating questions that they missed, or asking staff to repeat information, the Presiding Officer should call for a five-minute recess at approximately 90 minute intervals and between agenda items where possible. F. Motions, Debate, and Voting at Regular or Special Meetings 1. Prior to discussion of an action item, a Councilmember must make a motion, which must be seconded by another Councilmember, to place it on the table, except those motions described in subparagraph 3 below, which do not require a second. 2. Motions are generally encouraged to be made by a Committee Chair and seconded by a Committee member for those action items previously discussed in standing committees. 3. Motions not requiring a second include nominations, withdrawal of a motion, request for a roll call vote, and point of order. 4. After a motion has been made and seconded (if required), Councilmembers may discuss their opinions on the issue prior to the vote, including why they will vote for or against the motion. 5. Councilmembers may request a presentation or ask clarifying questions of staff prior to beginning debate. 6. If a resolution or ordinance, the City Clerk may read the item by title only or, if requested by any Councilmember, the document may be read in its entirety. 7. A motion may be withdrawn by the maker of the motion at any time. 8. A motion to amend is defined as amending a motion that is on the floor and has been seconded, by inserting or adding, striking out, striking out and inserting, or substituting. 9. A motion to call for the question shall close debate on the main motion and is nondebatable. This motion requires a second and fails without a two- thirds majority. Debate is reopened if the motion fails. 10. Motions shall be entertained in the order of precedence outlined in the current edition of Robert's Rules of Order Newly Revised (latest edition). 11. The Regular or Special Meeting Consent Agenda is adopted by a single motion. 12. When the discussion is concluded, the Presiding Officer shall repeat the motion prior to voting. 6/16/233/28/24 13. Unless otherwise provided for by statute, ordinance, or resolution, votes will be taken by voice, unless a roll call vote is requested by the Presiding Officer or any Councilmember. Voting normally shall be by seniority; however, this procedure may be changed by the Presiding Officer. 14. Each member present must vote on all questions before the Council and may abstain only by reason of conflict of interest. 15. Silence of a Councilmember during a voice vote shall be recorded as an affirmative vote except where such a Councilmember abstains because of a stated conflict of interest. 16. No vote may be cast by proxy. 17. The City Council votes on the motion as restated and the Presiding Officer will state the results of the vote. 18. In case of a tie vote on any motion, the motion fails subject to conditions outlined in RCW 35A.12.100. 19. In cases where there seems to be no opposition, or on questions of little importance, the Presiding Officer may seek approval by unanimous consent. 20. When the Council concurs with an item that does not require a formal motion, the Presiding Officer will summarize the Council's consensus at the conclusion of the discussion. G. Questions of Order All questions of order shall be decided by the Presiding Officer with the right of appeal to the majority of Councilmembers present. H. Adjournments 1. All meetings of the Council shall adjourn no later than 10:00 p.m., unless extended by majority approval of the Councilmembers present. Items not acted on by the 10:00 p.m. deadline shall be deferred to the next respective Council meeting as Unfinished Business, unless Council, by a majority vote or consensus of members present, determines otherwise. 2. Any Committee of the Whole, Regular, adjourned Regular, Special, or adjourned Special Meeting may be adjourned in the manner as set forth in RCW 42.30.090. V. Public Participation A. Public Hearings: The following procedures shall apply to public hearings, except public hearings subject to Tukwila Municipal Code Chapters 18.104 through 18.116, which shall be subject to the procedures specified therein. 1. The Presiding Officer will formally open the public hearing. 11 6/16/233/28/24 77 1,4 City staff will provide a report summarizing and providing context to the issue at hand. 2,3. Proponents, opponents, and all other individuals who wish to speak to the matter may address the City Council for up to 5 minutes each. The proponent shall speak first and is allowed 15 minutes to make a presentation. The Cou incil may ask questions 3. The opponent is allowed 1-5 minutes to make a presentation. The Council may -ask -questions, /1. Each side is then allowed ti minutes for rebuttal. 5,4. City Councilmembers may ask further clarifying questions of proponents, opponents, other commenters, or staff. After the proponents and opponents have used their speaking time, the Council may ask further clarifying questions of the speakers. 6. Members of the public who wish to address the Council on the hearing topic may speak for 5 minutes each. 7.5. Speakers are asked to sign in on forms provided by the City Clerk or, for those participating remotely, via email in advance of the meeting start time. 8. The Council may ask clarifying questions of speakers and the speakers may respond. 0. Spgakcrs should address thcir commcnts to the City Council. 10. If a large number of people wish to speak to the issue, the Council may limit the total amount of comment time dedicated to the Public Hearing. 44-7 Once the Presiding Officer closes the public hearing, no further comments will be accepted, and the issue is open for Councilmember discussion. 1-2,8.Any hearing being held or ordered to be held by the City Council may be continued in the manner as set forth by RCW 42.30.100. B. Public Comment 1. Time is set aside at each Committee of the Whole and Regular Meeting for members of the public to address the Council about items both included and not included on the agenda. 2. Public comment is to allow members of the community to provide input to the City Council and should not interfere with the ability of the City Council to conduct its business. It is just one of many ways to engage with Councilmembers. 3. The Presiding Officer will open the public comment period by explaining how to sign up as well as how any necessary follow-up may occur. 4. Speakers will be limited to commenting once per item during the meeting. 5. Speakers are asked to sign in on forms provided by the City Clerk. 6. Speakers must wait to be recognized by the Presiding Officer. 6/16/233/28/24 7. Speakers are requested to first state their name for the record. 8. Speakers should limit their remarks to 35 minutes or less, unless granted additional time by the Presiding Officer or majority of the Council. 9. All remarks should be addressed to the Council as a whole and not to individual Councilmembers, City staff, or members of the audience. 10. No speaker may donate speaking time to another individual. 11. If a large number of people wish to speak to a particular issue, the Council may limit the total amount of comment time dedicated to that issue. 12. Comments should not be taken on items subject to quasi-judicial consideration unless it is during a specified public hearing. 13. Written comments may be submitted to the City Clerk or designee for distribution to the City Council. If seven copies are not provided by the submitter, copies will be distributed to the City Council by the next day. 14. The Council has the right to invite anyone to speak at times other than the public comment period, which is done by consensus, unanimous consent or majority vote. 15. In general, Councilmembers should refrain from engaging in dialogue with commenters, but exceptions can be made to briefly request clarifying information only. 16. Councilmembers should not call on staff to give answers to public commenters on the spot. 17. The Presiding Officer will thank each speaker in turn, reiterating how follow- up may occur when appropriate. C. Disruptions 1. Disruptions of a Council meeting are prohibited and include but are not limited to the following: a. Failure of a speaker to comply with the allotted public comment time. b. Outbursts from members of the public who have not been recognized by the Presiding Officer. c. Interfering with other individuals desiring to provide public comment. d. Behavior that intentionally disrupts or impedes attendance or participation at a meeting. 2. If an individual is disruptive, the Presiding Officer may terminate that individual's comment period, request assistance to direct an individual to their seat or, in extreme cases, request assistance in removing the individual from the meeting room. 3. If a meeting has become disrupted to the point of a failure of resuming business, the Presiding Officer should call for a motion to recess. 13 6/16/233/28/24 79 4. If order cannot be restored, the City Council may order the meeting room cleared and continue in session or may adjourn the meeting and reconvene at another location selected by majority vote of the members pursuant to RCW 42.30.050. Members of the press, except those participating in the disturbance, are allowed to attend, and final disposition may be taken only on matters appearing on the agenda. VI. City Council Committees A. Standing Committees 1. The City Council may choose to implement a framework of standing Committees, comprising three Councilmembers each, to aid in the transaction of its business. 2. The standing Committee titles, scopes of authority, and schedule will be adopted by resolution in January of each year. 3. The scopes of the standing Committees will be balanced in accordance with the City's workload. 4. The Council President shall appoint the chair and membership of each Committee by the second Regular Meeting of each year. 5. The standing Committees shall consider and make policy recommendations to the City Council. Committees may at times refer items to the entire Council with no recommendation. 6. Each Committee Chair shall report to the Council the findings of the committee. 7. Each Committee Chair may review and approve the Committee agenda and will approve Committee minutes before distribution. The Committee Chair can authorize the cancellation of a Committee meeting. 8. In the event a Committee member is unable to attend a meeting, another Councilmember may attend in the absent member's place. If no replacement can be found, the meeting may still take place with two members. 9. Public comment is typically not accepted at Council committee meetings, but the Chair may make an exception in limited circumstances when an attendee may offer a necessary perspective or subject matter expertise. B. Ad Hoc Committees The City Council may establish such ad hoc committees as may be appropriate to consider special matters that do not readily fit the standing committee structure or that require a special approach or emphasis. VII. Council Vacancies A. Vacancy 1 14 80 6/16/233/28/24 A Council position becomes vacant upon the resignation, recall, forfeiture of position, or death of a Councilmember. The remaining members of the governing body shall appoint a qualified person to fill the vacant position. B. Resignation 1. A resignation including an effective date must be submitted to the City Council in writing. 2. The City Council accepts a resignation by a motion and vote. C. Appointment If a vacancy occurs in the office of Councilmember, the Council will follow the procedures outlined in RCW 35A.12.050. To fill the vacancy with the most qualified person available until an election is held, the Council will widely distribute and publish a notice of the vacancy, the procedure, and any application form for applying. The application forms will be used in conjunction with an interview of each candidate to aid the Council selection of the new Councilmember. VIII. Other Responsibilities A. Public Records Act Compliance 1. Each Councilmember is responsible for complying with RCW 42.56, laws that govern public records. 2. Paper and electronic records that relate to the functional responsibility of the recipient or sender as a public official constitute a public record, which is subject to public inspection in accordance with RCW 42.56. 3. Councilmembers should send and receive messages related to City business through the City's email system 4. Emails and/or text messages transmitted through personal accounts and devices are public records and must be retained accordingly. 5. Social media posts are a public record. Wherever possible, posting should contain links directing users back to the City's official website for in-depth information, forms, documents, or online services necessary to conduct official City business. 6. Public records created or received by a Councilmember will be transferred to the Legislative Analyst for retention by the City in accordance with retention requirements under state law. 7. Public records that are duplicates of those in the possession of City staff, such as meeting agendas, are not required to be retained. B. Open Public Meetings Act Compliance 1. Each Councilmember is responsible for complying with RCW 42.30, laws that govern public meetings. 2. If a quorum of the City Council is anticipated at a community or regional event or meeting, the Legislative Analyst or designee will evaluate the 1 15 6/16/233/28/24 81 circumstances to determine if a notice of attendance or Special Meeting is needed. 3. For events not related to City business, four or more Councilmembers may attend, but may not discuss City business. 4. For events related to City business where a notice of attendance or Special Meeting has not been issued, only three Councilmembers may attend. 5. Councilmembers should not engage in email or text threads or other communications involving a quorum of the Council. 6. Councilmembers should refrain from commenting on social media conversations involving other Councilmembers. 7. Councilmembers shall silence cell phones and other electronic devices during meetings. To maintain transparency and to ensure that all discussion and deliberation occurs publicly on the record, Councilmembers shall not communicate in any electronic format with another Councilmember during a Council meeting. C. Code of Ethics 1. Councilmembers must comply with the Code of Ethics for Elected Officials as codified at Tukwila Municipal Code Chapter 2.97 2. Councilmembers shall not attempt to coerce or influence staff to engage in any act that is in conflict with, or creates an appearance of conflict with, the performance of official duties as cited in the City's Code of Ethics for Employees and Appointed Officials as codified at Tukwila Municipal Code Chapter 2.95. IX. Joining the City Council A. Swearing -in 1. As provided for in RCW 29A.60.20, Councilmembers shall take an official oath of office upon commencement of their term of office. The oath may be given by the Mayor, City Clerk, or a judicial officer and will be recorded with King County a. Newly elected Councilmembers will take an oath of office at the first Regular or Special Council meeting after the first of the year. b. Newly appointed Councilmembers will take an oath of office at the first Regular or Special Council meeting following their appointment. B. Orientation 1. New Councilmembers will be scheduled for orientation meetings with the Mayor, City Administrator, Legislative Analyst, City Clerk, each Department Director, and the City Attorney within 30 90 days of election or appointment. 16 82 6/16/233/28/24 2. New Councilmembers are expected to review the City of Tukwila Councilmember Handbook, City Council Rules of Procedure, the Equity Policy, the AWC Mayor and Councilmember Handbook, and other relevant information. C. Required Training Councilmembers shall receive the training required by the State of Washington on the fundamentals of the Open Public Meetings Act (OPMA), Public Records Act (PRA), and records retention requirements per RCW 42.56.150. D. General Training Councilmembers are encouraged to attend training on the role of a City Councilmember such as that which is offered by Association of Washington Cities. X. Councilmember Travel and Training A. Purpose 1. Councilmembers are encouraged to be actively involved in city, county, state, regional and national organizations for the benefit of the Tukwila community. 2. Councilmembers may travel and attend training, education sessions, conferences, and meetings, and reasonable expenses will be reimbursed in accordance with city procedures applicable to employees and officials, subject to budgetary limit set by the full Council. 3. Councilmembers should report out on conferences and trainings attended. B. Travel Budget 1. Budgets for City Council travel and training will be set during the biennial budget adoption and adjusted through the annual budget amendment process, if necessary. 2. All Councilmembers will have discretionary access to travel funds. 3. The entire Council, by majority, will make the final decision on use of funds should issues arise. C. Travel Expenses 1. Councilmembers should exercise prudent judgment in incurring travel expenses on official city business. 2. Expenses eligible for reimbursement include standard (coach) airfare, baggage fees, ground transportation, mileage, registration, lodging, and meals (except alcohol). 3. All receipts must be retained and submitted for processing in accordance with current procedures established by the Finance Department. 17 6/16/233/28/24 83 4. Councilmembers may reserve a City vehicle for business travel when available. XI. Voucher Review A. Purpose 1. Vouchers are the checks with which the City pays its bills. Before the entire Council approves vouchers on the Consent Agenda at a Regular or Special meeting, each transaction has gone through multiple layers of review, starting with the individual staff person responsible for the payment, to supervisor, and, if appropriate, the Department Director depending on dollar threshold. Each transaction is then reviewed by designated Finance Department staff for final authorization and issuance. These checks and balances help protect the City and provide assurance that all claims presented for payment are complete and in compliance with established budget and policies. 2. At the beginning of each year, the Legislative Analyst will create a schedule rotating the task among all Councilmembers. 3. The obligation of the Councilmember providing the review is to gain a general understanding of City expenditures and ensure alignment with city budget and policies. 4. If the Councilmember has a concern about any expenditure and how it fits with established budget and policies, they should request background information or clarification from the Finance Director or designated staff. In rare cases, the Councilmember may want to alert the full Council prior to voucher approval. 5. The reviewing Councilmember should verbally attest to their review prior to the City Council's approval of vouchers on a Consent Agenda. 1 18 84 6/16/233/28/24 UPCOMING MEETINGS AND EVENTS APRIL 2024 City Council meetings and Council Committee meetings will be conducted in a hybrid model, with in -person and virtual attendance available. APR 8 MON APR 9 TUE APR 10 WED APR 11 THU APR 12 FRI APR 13 SAT i ➢Community Services and Safety Committee 5:30 PM City Hall — HazelnutPARTNERSHIP Room Hybrid Meeting ➢ Planning and Community Development Meeting 5:30 PM 6300 Building — 2' d Floor Duwamish Conference Hybrid Meeting ➢ City Council Committee of the Whole Meeting 7:00 PM City Hall Council Chambers Hybrid Meeting GREEN TUKWILA RESTORATION AT RIVERTON Help Tukwila stewards clear weeds for fall plantings. 11:30 AM — 1:30 PM Riverton Park 13263 Macadam Rd S Click here for information. ➢ Park Commission 5:30 PM Hybrid Meeting ➢ Community Oriented Policing Citizens Advisory Board 5:30 PM Hybrid Meeting GREEN} TUKWILA PARTNERSHIP GUIDED TREE WALK Slow-paced, accessible walk around the paved path. Learn about the trees and lams. p 10:00 AM — 11:30 AM Crestview Park 16200 42nd Ave S Click here for information. R/. R- 041rn"1W' CLASSICS CONCERT April 13 11:30 AM April 14 3:00 PM Foster Performing Arts Center 4242 S 144`" St Click here for information. United Y Way v FREE TAX HELP IN -PERSON / ONLINE OR FILE YOUR OWN TAXES Onsite locations are open through April 21! See below for Westfield Southcenter Mall information. Click here for information. King County METRO SURVEY ON LINK LIGHT RAIL IN SOUTH KING COUNTY Do you ride the transit in South King County? Metro is seeking feedback from communities on how to best adapt their transit services when the stations open. See below for other languages. Complete survey by May 10. Click here for information. _L� S King {aunty LibrarySystem Y FIRST TIME HOME BUYING Unravel the mystery of buying a home and discover the steps to purchase your first home. 3:00 PM — 4:00 PM Tukwila Library 14380 Tukwila Intl Blvd Click here for information. APR 15 MON APR 16 TUE APR 17 WED APR 18 THU APR 19 FRI APR 20 SAT ■ ➢ Work Session 5:30 PM City Hall Council Chambers Hybrid Meeting ➢ City Council Regular Meeting 7:00 PM City Hall Council Chambers Hybrid Meeting EMERGENCY DISASTER PREPAREDNESS FOR SENIORS Learn from Puget Sound Fire for essential tips and skills. 1:00 PM — 2:00 PM Tukwila Community Center 12424 42"d Ave S Click here for information. ➢Civil Service Commission 5:00 PM Hybrid Meeting Give Blood =Save 3 Lives / oc URGENT NEED THIS SPRING! AND ENTER TO WIN A MAUI TRIP FOR 21 It takes 1,000 donors a dayto sustain a blood pply for patients in supply our community. Click here to schedule an appointment. Or call 1-800-398-7888. United Y Way �,. FREE TAX HELP IN -PERSON / ONLINE OR FILE YOUR OWN TAXES Onsite locations are open through April 21! See below for Westfield Southcenter Mall information. Click here for information. 01 I1_.I SHRED & E-CYCLE FOR BECU MEMBERS Members are invited to clear their clutter. Also collecting cash, nonperishables, food, clothing and household items to support a nonprofit in your neighborhood. 9:00 AM — 1:00 PM Tukwila Financial Center 12770 Gateway Dr Click here for information. GREEN i TUKWILA PARTNERSHIP RESTORE DUWAMISH HILL Work alongside Tukwila stewards to ensure the success of the restoration site. 10:00 AM —1:00 PM Duwamish Hill Preserve 3800 S 115d' St Click here for information. ■ King CountySystem LibraryDONATE SOCIAL SECURITY BENEFITS Learn how to make an informed decision about when to start receiving your social security benefits. Reasonable accommodation for people with disabilities is available by request. 3:00 PM-4:00 PM Tukwila Library 14380 Tukwila Intl Blvd Click here for information. CITY HALL & 6300 BUILDINGS ARE OPEN TO THE PUBLIC MONDAYS, WEDNESDAYS & THURSDAYS 8:30 AM — 4:00 PM SUMMER CAMP REGISTRATION OPENS APR 1 ,. Join us at Camp Tukwilly and make some memories that will last a lifetime! Camp is for children entering grades K-5 at the beginning of 2024-2025 school Pos year. Click here for information. CALL FOR UTILITY BOX ARTISTS APPLICATIONS DUE APR 26 We are seeking artists to create artwork for this year's Utility Box Art Program. Artists will receive a budget of up to $1,000. Click here for information. FREE PUZZLE PARTY SOCIALS AGES 8 AND UP 2ND THURSDAYS - APRIL 11 THRU AUGUST 8 6:00 PM — 8:00 PM This is a monthly social gathering to swap puzzles or practice for our next Puzzle Palooza. NEIGHBORHOOD WATCH GROUP HELP Police Community Engagement Coordinator can help to create a neighborhood watch group in your neighborhood and apartments. Click here to email Brooke Lamothe. FREE CRIME PREVENTION SURVEY FOR BUSINESSES TO ENHANCE SECURITY Police Community Engagement Coordinator will visit your business to conduct a security assessment and recommend making your business more secure. Allow up to 2 weeks for an appointment date confirmation. Click here to make an appointment. FOOD BANK OPENS: TUESDAYS, THURSDAYS AND SATURDAYS 10:00 AM — 2:30 PM 3118 S 14OTH ST, TUKWILA (lcw�. VOLUNTEERS — In need of volunteers for food packaging or food distributions. To volunteer, click here to sign up. %� '+7. DONORS — Please donate at tukwilapantry.org/please-donate/. Donations can be dropped off on Tuesday -Saturday from 8 AM —11 AM or by appointment. Click here for a current list of items in need. STILL WATERS SNACK PACK NEEDS YOUR DONATIONS AND VOLUNTEER HELP! SnackPack distributes food bags on Fridays to Tukwila students in need. Click here for the Snack Pack list. VOLUNTEERS NEEDED ON WEDNESDAYS. Pack snacks every Wednesday at 9:30 AM. To volunteer, email Stillwatersfamilyservices@gmail.com. To deliver food, click here to register with Tukwila School District. 0 Please donate to feed our Tukwila kids. Click here to donate online or mail checks to Still Waters, PO Box 88984, Tukwila WA 98138. l7 rr...1r, ?:'11:1114�f� •' GET FREE TAX HELP IN -PERSON / ONLINE OR FILE YOUR OWN TAXES Uniteed y t Free tax filing assistance if you make less than $80,000 a year (or $96,000 for non -single filers). In -person locations will run through Apr 21. Please arrive no later than 45 minutes BEFORE closing time. First come, first serve. Click here for information. SOUTHCENTER MALL (NEAR SEARS) 11:00 AM -7:00 PM THURSDAYS, FRIDAYS, SATURDAYS AND SUNDAYS 85 86 Tentative Agenda Schedule 1 MEETING 1 — REGULAR MEETING 2 — MEETING 3 — C.O.W. REGULAR MEETING 4 — C.O.W. APRIL 1 See below links for the agenda packets to view the agenda items: April 1, 2024 Work Session April 1, 2024 Regular Meeting APRIL 8 See below links for the agenda packets to view the agenda items: April 8, 2024 Committee of the Whole Meeting APRIL 15 WORK SESSION - Update on Annual Overlay Program. - Update on Neighborhood Traffic Calming Program. - Introduction to Transportation Improvement Program. REGULAR MEETING APPOINTMENTS / REAPPOINTMENTS Confirm appointments and reappointments to boards and commissions. PRESENTATION - Introduction of K9 Raider. - State of the City Address. UNFINISHED BUSINESS - Authorize the Mayor to sign a Grant Agreement with King County for the 2024 Veterans, Seniors and Human Services Levy. - Resolution revising the City Council rules of procedure. - Discussion on 2025-2026 Biennial Budget: (1) Revenues 101 (2) Program Budgeting 101 (3) Capital Budgeting 101 (4) Overview of Community Engagement Plan. NEW BUSINESS Authorize the Mayor to sign a settlement participation form through the One Washington Memorandum of Understanding between Washington municipalities to accept allocation for Opioid Funds received from entities within the pharmaceutical supply plan. APRIL 22 SPECIAL ISSUES - An ordinance regarding rental housing tenant protections. - Discussion on 2025-2026 Biennial Budget: (1) Recommendations from Financial Sustainability Committee. (2) Council Budget Priorities. Special Meeting to follow Committee of the Whole Meeting. MEETING 1 — REGULAR MEETING 2 — C.O.W. MEETING 3 — REGULAR MEETING 4 — C.O.W. MAY 6 WORK SESSION 2023-2024 Comprehensive Plan Update: Introduction to Plan Issues, Process and Requirements. REGULAR MEETING PRESENTATION - City of Tukwila and Recology Re -Think Waste Art Contest. - Report from Puget Sound Regional Fire Authority. CONSENT AGENDA - Authorize the Mayor to sign Supplemental Agreement to contract for on -call services for the Neighborhood Traffic Calming Program, in the amount of $55,000.00. - Accept as complete the 2023 Overlay Project; authorize release of retainage, subject to the standard claim and lien procedures (final cost of project, including retainage; $1,096,988.59). - A resolution updating change and petty cash fund amounts. UNFINISHED BUSINESS An ordinance amending rezone regulations and appeal body. MAY 13 SPECIAL ISSUES - Ordinance adopting tiny house village and emergency shelter regulations. - Ordinance adopting Franchise Agreement with Astound Broadband. - Ordinance adopting Franchise Agreement with Intermountain Infrastructure Group. - Resolution adopting Financial Policies. - Resolution adopting Purchasing Policy. MAY 20 WORK SESSION 2023-2024 Comprehensive Plan Update: Housing and other issues. REGULAR MEETING CONSENT AGENDA - Ordinance adopting Franchise Agreement with Astound Broadband. - Ordinance adopting Franchise Agreement with Intermountain Infrastructure Group. UNFINISHED BUSINESS - Update on Surface Water Comprehensive Plan. - Ordinance adopting tiny house village and emergency shelter regulations. - Resolution adopting Financial Policies. - Resolution adopting Purchasing Policy. - Discussion on 2025-2026 Biennial Budget: (1) Utility Cost of Service analysis. (2) Community Engagement feedback. MAY 27 * * * * * MEMORIAL DAY REMEMBER & HONOR -k is Committee of the Whole meeting cancelled due to the holiday. City offices and Community Center closed.