HomeMy WebLinkAboutReg 2024-04-15 COMPLETE AGENDA PACKET.c4441LA
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Tukwila City
❖REGULAR
Council Agenda
•MEETING ❖
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Thomas McLeod, Mayor Councilmembers: ❖ De'Sean Quinn ❖ Tosh Sharp
Marty Wine, Interim City Administrator ❖ Armen Papyan ❖ Jovita McConnell
Mohamed Abdi, Council President + Dennis Martinez ❖ Hannah Hedrick
ON -SITE PRESENCE:
TUKWILA CITY HALL
COUNCIL CHAMBERS
6200 SOUTHCENTER BOULEVARD
REMOTE PARTICIPATION FOR THE PUBLIC:
1-253-292-9750, ACCESS CODE: 670077847#
Click here to: Join Microsoft Teams Meeting
For Technical Support: 1-206-433-7155
Monday, April 15, 2024; 7:00 PM • Ord #2728 • Res #2093
1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL
2. LAND
ACKNOWLEDGEMENT
The City of Tukwila is located on the ancestral lands of the Coast Salish people.
We acknowledge their continuing connections to land, waters and culture.
We pay our respects to their elders past, present and emerging.
3. PUBLIC COMMENTS
including comment
on items both on and
not on the meeting
agenda
Those wishing to provide public comments may verbally address the City Council
on -site at Tukwila City Hall or via phone or Microsoft Teams for up to
5 minutes for items both on and not on the meeting agenda.
To provide comment via phone or Microsoft Teams, please email
citycouncil@tukwilawa.gov with your name and topic by 5:00 PM on the meeting
both
date.
and
Please clearly indicate that your message is for public comment during the meeting,
you will receive further instructions.
4. APPOINTMENTS
Appointments and Reappointments to Boards and Commissions
a. Equity and Social Justice Commission:
Confirm the appointments of Maryan Abdow to Position #2 and Lina
Stinson -Ali to Position #3 on the Equity and Social Justice Commission,
with terms expiring March 31, 2026.
b. Human Services Advisory Board:
Confirm the appointment of Fatumo Farah to Position #5 on the
Human Services Advisory Board, with a term expiring March 31, 2027.
c. Park Commission:
Confirm the appointment of Roby Snow to Position #2 on the Park
Commission, with a term expiring March 31, 2025.
d. SeaTac Airport Stakeholder Advisory Round Table (StART):
Confirm the appointment of Kathleen Wilson to Community Position #2
on the SeaTac Airport Stakeholder Advisory Round Table, with a term
expiring December 31, 2025.
Pg.1
5. PRESENTATIONS
a. Introduction of K9 Raider.
b. State of the City Address. Mayor McLeod.
6. CONSENT AGENDA
a. Approval of Minutes: 4/1/24 (Regular Mtg.)
b. Approval of Vouchers
(continued...)
REGULAR MEETING
April 15, 2024
Page 2
7. UNFINISHED
BUSINESS
a. Authorize the Mayor to sign a grant agreement with King County
Department of Community and Human Services for the 2024
Veterans, Seniors, and Human Services Levy (VSHSL), in the
amount of $60,000.00.
b. A resolution repealing Resolution No. 2073; Adopting revised
City Council Rules of Procedure.
c. Discussion on 2025 — 2026 Biennial Budget:
(1) Recap of Budget Process
(2) Budget Building Framework
(3) Introduction to Priority -Based Budgeting
(4) Revenue Overview
(5) Capital Program Planning & Budget
Pg.25
Pg.63
Pg.85
8. NEW BUSINESS
Authorize the Mayor to sign a settlement participation form through
the One Washington Memorandum of Understanding between
Washington municipalities to accept allocation for opioid funds
received from entities within the pharmaceutical supply plan.
Pg.131
9. REPORTS
a. Mayor
b. City Council
c. Staff — City Administrator Report
2024 Departmental Workplans
Pg.139
10. MISCELLANEOUS
11. EXECUTIVE SESSION
12. ADJOURNMENT
Remote
This agenda is available at
Tukwila Council meetings
www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities.
are audio taped (and video taped as of 9/14/20). Available at www.tukwilawa.gov)
I,_1;;= If you are in need of translation or interpretation services at a Council meeting,
tel please contact us at 206-433-1800 by 12:00 p.m. on the meeting date.
WELCOME TO THE TUKWILA CITY COUNCIL MEETING
The Tukwila City Council encourages community participation in the local government process and
welcomes attendance and public comment at its meetings.
MEETING SCHEDULE
Regular Meetings are held at 7:00 p.m. on the 1st and 3rd Mondays of each month. The City Council takes
formal action in the form of motions, resolutions and ordinances at Regular Meetings.
Committee of the Whole Meetings are held at 7:00 p.m. on the 2nd and 4th Mondays of each month. The
City Council considers current issues, discusses policy matters in detail, and coordinates the work of
the Council at Committee of the Whole meetings.
PUBLIC COMMENTS
Members of the public are given the opportunity to address the Council for up to 5 minutes on items both on
and not on the meeting agenda during Public Comments. The City Council will also accept comments on an
agenda item when the item is presented in the agenda, but speakers are limited to commenting once per
item each meeting.
When recognized by the Presiding Officer, please go to the podium if on -site or turn on your microphone if
attending virtually and state your name clearly for the record. The City Council appreciates hearing from you
but may not respond or answer questions during the meeting. Members of the City Council or City staff may
follow up with you following the meeting.
PUBLIC HEARINGS
Public Hearings are required by law before the Council can take action on matters affecting the public
interest such as land -use laws, annexations, rezone requests, public safety issues, etc. The City Council
Rules of Procedure provide the following guidelines for Public Hearings:
1. City staff will provide a report summarizing and providing context to the issue at hand.
2. City staff shall speak first and be allowed 15 minutes to make a presentation.
3. The applicant is then allowed 15 minutes to make a presentation.
4. Each side is then allowed 5 minutes for rebuttal.
5. After City staff and the applicant have used their speaking time, the Council may ask further
clarifying questions of the speakers.
6. Members of the public who wish to address the Council on the hearing topic may speak for 5
minutes each.
7. Speakers are asked to sign in on forms provided by the City Clerk.
8. The Council may ask clarifying questions of speakers and the speakers may respond.
9. Speakers should address their comments to the City Council.
10. If a large number of people wish to speak to the issue, the Council may limit the total amount of
comment time dedicated to the Public Hearing.
11. Once the Presiding Officer closes the public hearing, no further comments will be accepted, and the
issue is open for Councilmember discussion.
12. Any hearing being held or ordered to be held by the City Council may be continued in the manner as
set forth by RCW 42.30.100.
For more information about the City Council, including its complete Rules of
Procedure, please visit: https://www.tukwilawa.gov/departments/city-council/
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
4/15/24
CT
ITEM INFORMATION
ITEM NO.
4
STAFF SPONSOR: MAYOR MCLEOD
ORIGINAL AGENDA DATE: 4/15/24
AGENDA ITEM TITLE Recommended appointments to the Park Commission, the Equity & Social Justice
Commission, Human Services Advisory Board and the SeaTac Airport Stakeholder
Advisory Round Table
CATEGORY ❑ Discussion
Mtg Date
® Motion
Mtg Date 4/15/24
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Aitg Date
❑ Public Hearing
Mtg Date
❑ Other
!Wig Date
SPONSOR ❑ Council ® Mayor ❑ Admin Svcs ❑ DCD
Finance ❑ Fire ❑ P&R ❑ Police ❑ PW
SPONSOR'S
SUMMARY
Recommended appointments to the Park Commission, the Equity & Social Justice
Commission, Human Services Advisory Board and the SeaTac Airport Stakeholder Advisory
Round Table
REVIEWED BY
❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev.
❑ LTAC
DATE:
❑ Arts Comm.
❑ Parks Comm. ❑ Planning Comm.
COMMITTEE CHAIR:
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED
AMOUNT BUDGETED
APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
4/15/24
MTG. DATE
ATTACHMENTS
4/15/24
Informational Memorandum dated 3/15/24
Informational Memorandum dated 3/28/24
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City of Tukwila
Thomas McLeod, Mayor
INFORMATIONAL MEMORANDUM
TO: City Council
FROM: Mayor McLeod
DATE: March 15, 2024
SUBJECT: Park Commission Appointment
ISSUE
We just had a commissioner resign her position on the Park Commission resulting in a vacancy. I
am recommending the following appointment as outlined below.
Park Commission
Nathalie Suum recently resigned from Position 2 of the Park Commission. Roby Snow recently
applied to the Park Commission. Roby has extensive experience with Urban Design and
Landscape architecture and has been involved in designing local parks in the past 10 years. He
will be a valuable addition to the Commission. The term for this position ends March 31, 2025.
His application is attached for your review.
RECOMMENDATION
I am recommending this appointment be confirmed by Council at the April 1, 2024 Council meeting
with the other recommended appointments and reappointments.
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City of Tukwila
Tukwila City Hall
6200 Southcenter Blvd
Tukwila, WA 98188
Phone: (206) 433-1800
RECEIVED
Email: BoardsCommsPtukwilawa.gov
Website: www.tukwilawa.gov
Application for Appointment
BOARDS, COMMISSIONS AND COMMITTEES
Please complete the ENTIRE application form. Submitting a resume is optional.
NAME: Snow
Last
DATE: 2-1 5-2024
Roby w
First M.I.
ADDRESS: I Tukwila
Street City Zip
MAILING ADDRESS (if different):
HOME PHONE: MOBILE PHONE: I
EMPLOYER: retired
E-MAIL:
Please check all that apply to you within Tukwila city limits:
® Resident
❑ School District Representative
❑ Business Owner/Representative
❑ High School Student
I wish to be considered for appointment to the following board or commission (check all that apply):
COMMISSIONS:
❑ Arts
Civil Service
Equity & Social Justice
Parks
Planning
El
BOARDS & COMMITTEES:
Community Police Advisory
Human Services
Library
Lodging Tax
❑ Other/Special Committee:
HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? ❑ Yes ® No
If "yes", please list:
AVAILABLE TO ATTEND MEETINGS: Daytime ® Evenings
Please note that upon submission, all information on this document becomes public record. For further clarification
regarding this application or more information regarding boards and commissions please call 206-433-1850.
5
Boards & Commissions Application
Page 2
Please describe your interest in serving on a board, commission or committee and include your
qualifications for the position. (Please limit your response to 500 words or less.)
I have over 30 years of experience in Land Planning, Urban Design and Landscape Architecture
experience working on a wide array of both private and public sector projects including regional
green space infrastructure planning and design, community and neighborhood parks detailed
design, large master planned residential communities, golf resorts communities, native
landscape/wetland habitat restoration and urban mixed use redevelopement planning and detailed
design. Over the last 10 years here in the PNW I have designed more than a dozen local
community public parks and dozens of private mixed -use open space amenity projects in virtually
every local municipality in the Puget Sound area. In Tukwila itself I was instrumental in the overall
site and landscape master planning for Tukwila Village and completed the detailed design and
working drawings for all of the roof top gardens amenity spaces for each of the residental buildings.
I have a keen interest in utilizing my experience in a collaborative effort to help the City and Parks
Commission realize the full potential of its park and openspace areas for the benefit of the
residents of Tukwila.
I appreciate your consideration.
Please note that upon submission, all information on this document becomes public record. For further clarification
regarding this application or more information regarding boards and commissions please call 206-433-1850.
6
Boards & Commissions Application
Page 3
Professional/Community Activities (organizations, clubs, service groups, etc.):
I volunteer regularly with Sound Foundations to build Tiny Homes as step up shelter in tiny home
villages for the houseless.
I participate in meetings and activities to support neighborhood improvements through the
Allentown Advocates.
Hobbies/Interests:
Landscape Architecture/Permiculture Design, Hiking, Biking, Skiing, Fishing, Volunteer Work,
Gardening, Taking Care of an Elderly Parent and Spoiling my Dog.
Other comments/additional information for consideration:
Please note that upon submission, all information on this document becomes public record. For further clarification
regarding this application or more information regarding boards and commissions please call 206-433-1850.
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TO:
FROM:
DATE:
SUBJECT:
City of Tukwila
Thomas McLeod, Mayor
Mayor's Office - Marty Wine, Interim City Administrator
City Council
Mayor McLeod
March 28, 2024
Boards and Commissions Appointment
ISSUE
There are vacant positions on some of the City's Boards and Commissions. I am recommending the
following appointments as outlined below. Applications are attached for your review.
Equity and Social Justice Commission
Position 2: This education position is currently vacant. I am recommending the appointment of
Maryan Abdow, Quality Engagement Specialist with the Tukwila School District. The
term for this March 31, 2026.
Position 3: This community position is currently vacant. I am recommending the appointment of Lina
Stinson -Ali to this position. The term for this position will expire March 31, 2026.
Human Services Advisory Board
Position 5: This resident position is currently vacant. I am recommending the appointment of
Fatumo Farah to this position. The term for this position will expire March 31, 2027.
SeaTac Airport Stakeholder Advisory Round Table
Community Position 2: This position is currently vacant. I am recommending the appointment of
Kathleen Wilson to this position. The term for this position will expire
December 31, 2025.
Effective April 16, 2024, the following positions will be vacant:
• Arts Commission Student Representative
• Community -Oriented Policing Citizen Advisory Board School District Position 8.
• Community -Oriented Policing Citizen Advisory Board Student Representative.
• Human Services Advisory Board Business Position 6.
• Library Advisory Board Resident Position 5.
RECOMMENDATION
I am recommending these appointments be confirmed by Council at the April 15, 2024, Council
Meeting.
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
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City of Tukwila
Tukwila City Hall
6200 Southcenter Blvd
Tukwila, WA 98188
Phone: (206) 433-1800
RECEIVED
Email: BoardsComms@tukwilawa.gov
Website: www.tukwilawa.gov
Application for Appointment
BOARDS, COMMISSIONS AND COMMITTEES
Please complete the ENTIRE application form. Submitting a resume is optional.
DATE: 3/14/2024
NAME: Abdow Maryan
Last First M.I.
ADDRESS:
Street City Zip
MAILING ADDRESS (if different):
MOBILE PHONE:
HOME PHONE:
Tukwila School District
EMPLOYER:
E-MAIL: abdowma@tukwila.wednet.edu
Please check all that apply to you within Tukwila city limits:
❑ Resident ❑ Business Owner/Representative
0 School District Representative ❑ High School Student
I wish to be considered for appointment to the following board or commission (check all that apply):
COMMISSIONS: BOARDS & COMMITTEES:
n Arts
❑ Civil Service
M Equity & Social Justice
El
Parks
Planning
El
El
El
Community Police Advisory
Human Services
Library
Lodging Tax
❑ Other/Special Committee:
HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? ❑ Yes [] No
If "yes", please list:
AVAILABLE TO ATTEND MEETINGS: • Daytime f] Evenings
Please note that upon submission, all information on this document becomes public record. For further clarification
regarding this application or more information regarding boards and commissions please call 206-433-1850.
11
Boards & Commissions Application
Page 2
Please describe your interest in serving on a board, commission or committee and include your
qualifications for the position. (Please limit your response to 500 words or less.)
Growing up as a Black Muslim refugee in a marginalized community has instilled in me a profound
commitment to fostering equity and social justice. Through firsthand experiences, I've witnessed
the systemic barriers and injustices faced by individuals and communities like mine.
For me, serving on an Equity & Social Justice commission is not merely a desire but a calling —a
chance to turn my lived experiences into tangible actions that uplift and empower those who have
long been marginalized and disenfranchised.
In conclusion, my personal journey, coupled with my professional skills, positions me as a strong
candidate for contributing to an Equity & Social Justice commission. I am deeply passionate about
leveraging my voice and experiences to advocate for meaningful change, striving towards a more
just and equitable society for all.
Please note that upon submission, all information on this document becomes public record. For further clarification
i 2garding this application or more information regarding boards and commissions please call 206-433-1850.
Boards & Commissions Application
Page 3
Professional/Community Activities (organizations, clubs, service groups, etc.):
With years of experience working with marginalized communities, I have witnessed firsthand the
challenges they face and the urgent need for systemic change. My commitment to social justice
stems from these experiences, and I am dedicated to advocating for those whose voices are often
unheard. I believe that by working together, we can address systemic barriers and build a more
inclusive society for all.
Hobbies/Interests:
Painting is one of my favorite pastimes. There's something incredibly soothing about picking up a
brush and letting my imagination flow freely onto canvas.
Similarly, I'm deeply passionate about interior design. There's a sense of satisfaction in
transforming a space into a warm and inviting environment. Creating cozy rooms that people can
enjoy brings me immense joy.
Above all, nothing compares to the happiness I feel when I'm surrounded by my family and friends.
Whether we're sharing a meal together or simply spending time in each other's company, these
moments are priceless to me. They are the heart and soul of my life, filling it with love and
laughter.
Other comments/additional information for consideration:
Please note that upon submission, all information on this document becomes public record. For further clarification
regarding this application or more information regarding boards and commissions please call 206-433-1850.
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City of Tukwila
Tukwila City Hall
6200 Southcenter Blvd
Tukwila, WA 98188
Phone: (206) 433-1800
RECEIVED
Email: BoardsCommsPtukwilawa.gov
Website: www.tukwilawa.gov
Application for Appointment
BOARDS, COMMISSIONS AND COMMITTEES
Please complete the ENTIRE application form. Submitting a resume is optional.
DATE: 02/08/2024
NAME:Stinson-Ali Lina A
Last First M.I.
ADDRESS:
Street
Tukwila 98188
City Zip
MAILING ADDRESS (if different):
HOME PHONE: MOBILE PHONE:
HealthPoint Clinic in Tukwila
EMPLOYER: E-MAIL:
Please check all that apply to you within Tukwila city limits:
Resident ❑ Business Owner/Representative
❑ School District Representative ❑ High School Student
I wish to be considered for appointment to the following board or commission (check all that apply):
COMMISSIONS: BOARDS & COMMITTEES:
n Arts ❑✓ Community Police Advisory
❑ Civil Service ❑✓ Human Services
n Equity & Social Justice ❑ Library
❑ Parks ❑ Lodging Tax
❑ Planning
❑ Other/Special Committee:
HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? ❑ Yes • No
If "yes", please list:
AVAILABLE TO ATTEND MEETINGS: ❑ Daytime 0 Evenings
Please note that upon submission, all information on this document becomes public record. For further clarification
regarding this application or more information regarding boards and commissions please call 206-433-1850.
15
Boards & Commissions Application
Page 2
Please describe your interest in serving on a board, commission or committee and include your
qualifications for the position. (Please limit your response to 500 words or less.)
As a resident of Tukwila, I am deeply committed to contributing to the betterment of our
community. Serving on a board, commission, or committee presents an invaluable opportunity to
actively participate in shaping the future of our city and addressing the diverse needs of its
residents.
My interest in serving on a commission stems from a genuine desire to make a meaningful impact
and foster positive change within Tukwila. I firmly believe that effective governance relies on the
input and involvement of dedicated individuals who are willing to collaborate, listen to differing
perspectives, and work towards common goals.
My qualifications for such a position are multifaceted. Firstly, my educational background in social
and human services has equipped me with analytical skills, critical thinking abilities, and a strong
foundation in diverse community. These skills are essential for evaluating complex issues,
proposing innovative solutions, and making informed decisions.
Furthermore, my professional experience in social and human services at HealthPoint Clinic in
Tukwila has honed my communication skills, leadership abilities, and capacity to work
collaboratively within diverse teams. I have a proven track record of effectively managing projects,
facilitating productive discussions, and advocating for inclusive policies that prioritize the well-being
of all community members.
In addition to my academic and professional qualifications, I am deeply invested in Tukwila's
community development and have actively engaged in various volunteer initiatives and
neighborhood associations. These experiences have afforded me a comprehensive understanding
of the unique challenges and opportunities facing our city, as well as the importance of grassroots
efforts in driving positive change at the local level.
If given the opportunity to serve on a board, commission, or committee, I am committed to
leveraging my skills, experiences, and passion for community service to contribute meaningfully to
the decision -making process. I am dedicated to promoting transparency, equity, and inclusivity in
all aspects of governance, and I am eager to collaborate with fellow commissioners, city officials,
and residents to address pressing issues and advance the collective interests of our vibrant and
diverse community.
Thank you for considering my candidacy. I am eager to further discuss how my qualifications align
with the needs of the position and how I can contribute to the continued growth and prosperity of
Tukwila.
Please note that upon submission, all information on this document becomes public record. For further clarification
1 regarding this application or more information regarding boards and commissions please call 206-433-1850.
Boards & Commissions Application
Page 3
Professional/Community Activities (organizations, clubs, service groups, etc.):
HealthPoint Clinic in Tukwila
African Leaders Health Board: (ALHB)
Community Health Board Coalition: (CHBC)
Seattle TGA HIV Planning Council
Washington State Coalition for African Community Leaders: (WSCACL)
Zanzibar Community of WA, USA: (ZACUSA)
Former City of Tukwila Community Leadership Initiative
Hobbies/Interests:
Travelling
Volunteering
Dancing
Other comments/additional information for consideration:
I'm a person living with invisible disability. I always share this to raise awareness of invisible
disability
People with invisible disabilities may face unique challenges in accessing accommodations and
support, as their disabilities may not be immediately recognized or understood by others. This can
lead to misconceptions, stigma, and barriers to receiving necessary accommodations in various
settings, including employment, education, healthcare, and social interactions.
It's essential to raise awareness and promote understanding of invisible disabilities to foster
inclusivity, support, and accessibility for individuals living with these conditions. Recognizing and
accommodating invisible disabilities can help create more inclusive environments where everyone
can thrive regardless of their unique challenges.
Thank you!
Please note that upon submission, all information on this document becomes public record. For further clarification
regarding this application or more information regarding boards and commissions please call 206-433-1850.
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City of Tukwila
Tukwila City Hall
6200 Southcenter Blvd
Tukwila, WA 98188
Phone: (206) 433-1800
RECEIVED
Email: BoardsCommsPtukwilawa.gov
Website: www.tukwilawa.gov
Application for Appointment
BOARDS, COMMISSIONS AND COMMITTEES
Please complete the ENTIRE application form. Submitting a resume is optional.
02/11/2023
DATE:
NAME:Farah Fatumo A
Last First M.I.
ADDRESS:
Street
Tukwila
City Zip
MAILING ADDRESS (if different): N/A
HOME PHONE: N/A MOBILE PHONE:
Virginia Mason, Crisis cc
EMPLOYER: 0 E-MAIL:
Please check all that apply to you within Tukwila city limits:
Resident ❑ Business Owner/Representative
❑ School District Representative ❑ High School Student
I wish to be considered for appointment to the following board or commission (check all that apply):
COMMISSIONS: BOARDS & COMMITTEES:
n Arts [J Community Police Advisory
n Civil Service ❑✓ Human Services
171 Equity & Social Justice ❑ Library
n Parks ❑ Lodging Tax
n Planning
❑ Other/Special Committee:
HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? ❑ Yes • No
If "yes", please list:
AVAILABLE TO ATTEND MEETINGS: • Daytime MI Evenings
Please note that upon submission, all information on this document becomes public record. For further clarification
regarding this application or more information regarding boards and commissions please call 206-433-1850.
19
Boards & Commissions Application
Page 2
Please describe your interest in serving on a board, commission or committee and include your
qualifications for the position. (Please limit your response to 500 words or less.)
I am eager to serve on a board, commission or committee to actively contribute to the promotion of
diversity, celebration of inclusivity, and advocacy for social justice and human rights within the
community. With a deep commitment to fostering an environment that embraces diversity, I am
enthusiastic about advising city officials on opportunities to enhance understanding and
appreciation of diverse perspectives. My background, which may include experiences in community
engagement, social services, or related fields, equips me with the skills to contribute meaningfully to
the board's role in monitoring and assessing the needs for human services in Tukwila.
My passion for addressing the diverse needs of the community aligns seamlessly with the board's
mission. I am dedicated to providing thoughtful recommendations that prioritize the well-being of
residents and address gaps in services. Drawing on my professional or personal experiences as a
Clinical mental health professional, I understand the challenges faced by individuals in the
community, and I am committed to contributing to the development of human service programs that
effectively meet these needs. I bring to the table a set of skills in policy analysis and program
development, which aligns with the board's responsibility to recommend policies and programs for
funding.
Moreover, I believe in the power of collaboration and community involvement. Through active
participation in the advisory board, I aim to collaborate with city officials, community leaders, and
fellow board members to collectively work towards positive changes that benefit the community as a
whole. My collaborative approach is rooted in the understanding that true progress is achieved
through inclusive decision -making and the involvement of diverse voices.
Joining the Human Services Advisory Board is an opportunity for me to leverage my dedication to
community development. I am genuinely passionate about community engagement and see active
involvement in the advisory board as a meaningful way to contribute to the well-being and progress
of Tukwila. Through my experiences and skills, I aim to play a crucial role in enhancing the quality of
life for all residents by working collaboratively to address the unique challenges faced by the
community.
I look forward to the opportunity to contribute effectively to the advisory role, make a positive impact
on human services in Tukwila, and work towards creating a community that is inclusive, supportive,
and responsive to the diverse needs of its residents.
Please note that upon submission, all information on this document becomes public record. For further clarification
2bgarding this application or more information regarding boards and commissions please call 206-433-1850.
Boards & Commissions Application
Page 3
Professional/Community Activities (organizations, clubs, service groups, etc.):
Volunteer experience
09/15 to 06/16 Puget sound skill center- Volunteer
(Assisted medical staff as needed and within scope)
10/21 to 06/21 Horn of Africa Services- Tutor
(Remote After school tutor)
09/11 to 01/22 First choice IN home care- Social service intern
(Collaborate with team regarding medical complete clients)
Hobbies/Interests:
I enjoy, swimming, sports, volunteering, community engagement, outreach events etc.
Other comments/additional information for consideration:
Educational Background
University of Minnesota- Twin Cities
Master of Social work Graduated 08/2023
University of Washington- Seattle
Bachelors of Social welfare Graduated 06/2022
Professional Experience
Please note that upon submission, all information on this document becomes public record. For further clarification
regarding this application or more information regarding boards and commissions please call 206-433-1850.
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RECEIVED
City of Tukwila
Tukwila City Hall
6200 Southcenter Blvd
Tukwila, WA 98188
Phone: (206) 433-1800 Fax: (206) 433-1833
Application for Appointment
BOARDS AND COMMISSIONS
Wtt€till24
CITY OF TUKWILA
MAYOR'S OFFICE
Email: BoardsComms(c tukwilawa.dov
Website: www.tukwilawa.aov
Please complete the ENTIRE application form. Applicants may attach a cover letter and/or a resume
totaling no more than three pages.
DATE: 03/24/2024
NAME: Wilson Kathleen H
ADDRESS:
Street City Zip
MAILING ADDRESS (if different):
HOME PHONE. CELL/MOBILE PHONE:
Last
First M.I.
Tukwila 98188
EMPLOYER: Retired E-MAIL:
Please check all that apply to you within the City of Tukwila limits:
Resident 0 Business Owner/Representative
0 School District Representative 0 High School Student
I wish to be considered for appointment to the following board or commission (check all that apply):
COMMISSIONS: BOARDS & COMMITTEES:
❑ Arts 0 Community Police
: kil S vice 14' ❑ Human Services
❑ Equity & Social Justice 0 Library
0 Park ❑ Lodging Tax
❑ Planning
p Other/Special Committee: SeaTac Airport Stakeholder Roundtable
HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? CI Yes ❑ No
If "yes", please list: Civil Service
AVAILABLE TO ATTEND MEETINGS: 0 Daytime 0 Evenings
Please contact me regarding other City of Tukwila volunteer opportunities (check box): 0
INTERVIEW DATE:
FOR CITY USE ONLY:
APPOINTED: ❑ Yes ❑ No TERM EXPIRES:
23
BOARDS/COMMISSIONS APPLICATION FOR APPOINTMENT
Professional/Community Activities (organizations, clubs, service groups, etc):
Committees: Kent Regional Fire Authority Exploratory Committee; Tree & Environmental Committee, Comprehensive
Plan Update; RFA Steering Committee; Siting Committee for Fire Station/Public Works/,Public Safety/ etc locations.
Member, Tukwila Emergency Communication Team - Board Member 3 years; CERT trained Tukwila; participated in
various fund-raising activities for our children's schools (13 years between oldest & youngest child); 2 years, voluntee
math tutor for middle -school girls; committees listed above.
Hobbies/Interests:
Reading, baking, gardening, and being involved in my community.
Qualifications as related to this position:
I hold B.S. and M.S. degrees in civil Engineering, and a Graduate Certificate in Global trade and
Transportation Logistics. I also hold a Master of Strategic Planning for Critical Infrastructures (SPCI). I
had a two-year Internship at Snohomish County Airport, Paine Field. I was involved in Phase 1 of the
Runway shift Project. I learned about airport operations and became well versed in the complications and
inter -dependencies involved in cargo movement, human transportation, and the delivery of goods and
services in a timely manner.
Other comments/additional information for consideration:
I quickly learned that airports, generate a great deal of noise. When my husband and I decided to move
away from North Seattle, we purchased our current home in Tukwila. We moved in on a Saturday, and
were settled in by 11:35 PM Sunday night. (We had 3 children at that time). I had to get up at 4:30 AM.
I was exhausted but needed to brush my teeth. I was standing in the bathroom brushing my teeth, and a
jet started doing very loud run-up tests, which was a violation of FAA regulations at that time. I was
furious! Then I thought of all of the noise and other complaints I had handled over the past three years,
and all I could do was laugh.
g4/4/1�
Apiplicant's Signature
Date
24 Note: Upon submission, all information on this form becomes public record. For further clarification regarding this application or
more information regarding the boards or commissions, please call (206) 433-1800.
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
4/15/24
DR
ITEM INFORMATION
ITEM No.
7.A.
STAFF SPONSOR: DAVID ROSEN
ORIGINAL AGENDA DATE: 4/15/24
AGENDA ITEM TITLE Grant Acceptance: FY24 Veterans, Seniors, and Human Services Levy Funding
CATEGORY ❑ Discussion
Mtg Date
Motion
Mtg Date 4/15/24
Resolution
Altg Date
❑ Ordinance
bite Date
Bid Award
AI Date
❑ Public Hearing
bite Date
❑ Other
bltg Date
SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ® P&R ❑ Police ❑ PW
SPONSOR'S
SUMMARY
The City of Tukwila Parks & Recreation Department has been awarded a $60,000 contract
from the King County Department of Community and Human Services (DCHS) for Fiscal
Year 2024 as a part of the Veterans, Seniors, & Human Services Levy (VSHSL) to support
senior programming and services. Staff are required to secure council approval before the
mayor may sign the contract for execution and recommend the council approve this
contract on its 4/15/24 Regular Meeting agenda.
REVIEWED BY
❑ Trans&Infrastructure Svcs ® Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev.
❑ LTAC
DATE: 4/ 8/ 24
❑ Arts Comm.
❑ Parks Comm. ❑ Planning Comm.
COMMITTEE CHAIR: MCCONNELL
RECOMMENDATIONS:
SPONSOR/ADMIN. Parks & Recreation Department
COMMITTEE
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED
$60,000
AMOUNT BUDGETED
$60,000
APPROPRIATION REQUIRED
$0
Fund Source: VETERANS, SENIORS, AND HUMAN SERVICES LEVY
Comments: Funding is provided in the form of a reimbursement grant
4/15/24
MTG. DATE
4/15/24
RECORD OF COUNCIL ACTION
ATTACHMENTS
Informational Memorandum dated 4/2/24
Proposed King County DCHS Contract #6416799
Minutes from the 4/8 CSS Committee Meeting
25
26
City of Tukwila
Thomas McLeod, Mayor
Parks & Recreation Department - Pete Mayer, Director
INFORMATIONAL MEMORANDUM
TO: Community Services & Safety Committee
FROM: David Rosen, Parks & Recreation Analyst
DATE: April 2, 2024
SUBJECT: Approval of FY24 Veterans, Seniors, and Human Services Levy Contract
ISSUE
The City of Tukwila Parks & Recreation Department has been awarded a $60,000 contract from the
King County Department of Community and Human Services (DCHS) for Fiscal Year 2024 as a part of
the Veterans, Seniors, & Human Services Levy (VSHSL). Staff are required to secure council approval
before the mayor may sign the contract for execution.
BACKGROUND
The VSHSL is a voter approved six -year property tax levy that envisions senior centers in King County
as inclusive central hubs where diverse groups of older adults can form community bonds and access a
variety of senior programming and services. Tukwila has received VSHSL funding for several years.
The last levy expired in December 2023 with the newest version (2024-2029 Levy) having been
approved by voters in August 2023.
DISCUSSION
Staff were informed late last year that due to the transition between versions of the VSHSL that a new
contract for FY24 services would be offered, this contract was received last week. While it is a
continuation of previously received funding, it is under a new contract number, which per city policy,
requires council approval to be signed.
Some program highlights of the VSHSL include:
• Providing services such as fitness passes, art classes, and community engagement
opportunities to 843 unique participants in FY23
• Hosting 19,546 senior fitness membership scans in FY23
• Providing "Hub" partner events with the City of Burien for veterans such as a picnic, Mariners
game, Veteran's Day event, waterways cruise, and the 12 Days of Goodness with the Seattle
Seahawks. A "Hub" refers to services or events being coordinated by multiple community
centers such as Tukwila and Burien
FY25/26 BUDGET CONSIDERATIONS
King County VSHSL funding supports the vast majority of senior programming provided by Tukwila
Parks and Recreation, either through expanded programming, or lowering and/or removal of participant
fees to lessen barriers to access. Tukwila Parks and Recreation staff applied for the next round of
VSHSL funding (Contracting through 12/31/26) last month and expect to be informed of the result by
June/July of this year if the Request for Proposal schedule is maintained. If funding is not awarded,
adjustments to service levels will have to be made if further general fund investment is not secured.
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
27
Community Services & Safety Committee
April 2, 2024
Page 2
FINANCIAL IMPACT
The grant award is in the amount of $60,000 and is in the form of a reimbursement grant, with
payments coming quarterly for preceding quarters in equal installments of $15,000. The grant does not
require a match and therefore does not create any net financial impact on the General Fund (000).
RECOMMENDATION
Staff recommends the attached contract be forwarded for approval on the City Council Regular Meeting
Agenda on Monday, April 15t"
ATTACHMENTS
A --- Proposed King County Department of Community and Human Services Contract (#6416799)
Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
28
DocuSign Envelope ID: 06EA600D-4F70-481D-8988-A5DEFE6D5ED6
King County
Department of Community and Human Services
401 Fifth Avenue, Suite 500
Seattle, WA 98104
KING COUNTY DEPARTMENT OF COMMUNITY AND HUMAN SERVICES CONTRACT
Contractor City of Tukwila
Contract Title City of Tukwila- Support Senior Centers - SE 1- VSHSL (2024 Ext.)
Contract Amount
Contract Period From: 01/01/2024 To 12/31/2024
UEI No. (if applicable) UEQNMC26C8T3
THIS CONTRACT No. 6416799 City of Tukwila- Support Senior Centers - SE 1- VSHSL (2024
Ext.) is entered into by KING COUNTY (the "County"), and City of Tukwila (the "Contractor")
whose address is 6200 Southcenter Blvd, Tukwila, WA 98188, United States.
WHEREAS, the County has been advised that the foregoing are the current funding sources,
funding levels and effective dates, and
WHEREAS, the County desires to have certain services performed by the Contractor as
described in this Contract,
NOW THEREFORE, in consideration of payments, covenants, and agreements hereinafter
mentioned, to be made and performed by the parties hereto, the parties mutually agree as
follows.
City of Tukwila Page 1 of 20 Contract - 6416799
29
DocuSign Envelope ID: 06EA600D-4F70-481D-8988-A5DEFE6D5ED6
TABLE OF CONTENTS
1. Contract Services and Requirements, and Incorporated Exhibits. 3
2. Contract Term 3
3. Compensation and Method of Payment 3
4. Internal Control and Accounting System 3
5. Debarment and Suspension Certification 3
6. Maintenance of Records 4
7. Evaluations and Inspections 4
8. Compliance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) 5
9. Financial Report Submission 5
10. Corrective Action 6
11. Dispute Resolution 7
12. Termination 7
13. Hold Harmless and Indemnification 9
14. Insurance Requirements 10
15. Assignment 14
16. Subcontracting 14
17. Nondiscrimination and Payment of a Living Wage 15
18. Code of Conduct 16
19. Conflict of Interest 16
20. Equipment Purchase, Maintenance, and Ownership 16
21. Proprietary Rights 17
22. Political Activity Prohibited 17
23. King County Recycled Product Procurement Policy 18
24. Future Support 18
25. Entire Contract 18
26. Contract Amendments 18
27. Notices 18
28. Services Provided in Accordance with Law and Rule and Regulation 18
29. Applicable Law 18
30. No Third -Party Beneficiaries 19
31. Non -Waiver of Breach 19
32. Force Majeure 19
33. Emergency Response Requirements 20
34. Contractor Certification 20
City of Tukwila Page 2 of 20 Contract - 6416799
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DocuSign Envelope ID: 06EA600D-4F70-481D-8988-A5DEFE6D5ED6
STANDARD TERMS AND CONDITIONS
1. Contract Services and Requirements, and Incorporated Exhibits.
The Contractor shall provide services and meet the requirements included in these Standard
Terms and Conditions and in the attached Statement of Work, Exhibit(s), or attachments each
of which is incorporated herein by this reference:
2. Contract Term
This Contract shall begin on 01/01/2024, and shall terminate on 12/31/2024, unless extended or
terminated earlier, pursuant to the terms and conditions of the Contract.
3. Compensation and Method of Payment
A. Compensation:
The County shall compensate the Contractor for satisfactory completion of the services
and requirements as specified in this Contract and its attached Exhibit(s).
B. Invoicing:
The Contractor shall submit invoices and all accompanying reports as specified in the
attached Exhibit(s), including its final invoice and all outstanding reports. The County shall
endeavor to make payment not more than 30 days after a complete and accurate invoice
is received.
C. Final Invoice:
The Contractor shall submit its final invoice and all outstanding reports as specified in this
Contract and its attached Exhibit(s). If the Contractor's final invoice and reports are not
submitted as required, the County will be relieved of all liability for payment to the
Contractor of the amounts set forth in the final invoice or any later invoice.
D. Reimbursement for Travel:
The Contractor shall not be reimbursed for travel unless otherwise specified within an
Exhibit.
4. Internal Control and Accounting System
The Contractor shall establish and maintain a system of accounting and internal controls that
complies with the generally accepted accounting principles issued by the Financial Accounting
Standards Board (FASB), the Governmental Accounting Standards Board (GASB), or both as is
applicable to the Contractor's form of doing business.
5. Debarment and Suspension Certification
Entities that are debarred, suspended, or proposed for debarment, by the U.S. Government are
excluded from receiving federal funds and contracting with the County. The Contractor, by
signature to this Contract, certifies that the Contractor is not currently debarred, suspended, or
City of Tukwila Page 3 of 20 Contract - 6416799
31
DocuSign Envelope ID: 06EA600D-4F70-481D-8988-A5DEFE6D5ED6
proposed for debarment, by any Federal department or agency. The Contractor shall not enter
into a subcontract with a person or entity that is debarred, suspended, or proposed for
debarment. The Contractor shall notify King County if it, or a Subcontractor, is debarred,
suspended, or proposed for debarment, by any Federal department or agency. Debarment
status may be verified at https://www.sam.gov/.
6. Maintenance of Records
A. Accounts and Records:
The Contractor shall maintain the following for a period of six years after termination of
this Contract: accounts and records, including personnel, property, financial,
programmatic records, and other such records the County may deem necessary to
ensure proper accounting and compliance with this Contract.
B. Nondiscrimination and Equal Employment Records:
In accordance with the nondiscrimination and equal employment opportunity
requirements set forth in Section 17. below, the Contractor shall maintain the following for
a period of six years after termination of this Contract:
i. Records of employment, employment advertisements, application forms, other data,
records, and information related to employment, applications for employment or the
administration or delivery of services or any other benefits under this Contract; and
ii. Records, including written quotes, bids, estimates or proposals, submitted to the
Contractor by all entities seeking to participate in this Contract, and any other
information necessary to document the actual use of and payments to
Subcontractors and suppliers in this Contract, including employment records.
The County may visit the site of the work and the Contractor's office to review these
records. The Contractor shall provide all help requested by the County during such
visits and make the foregoing records available to the County for inspection and
copying. At all reasonable times, the Contractor shall provide to the County, the
state, and/or federal agencies or officials access to its facilities —including those of
any Subcontractor assigned any portion of this Contract in order to monitor and
evaluate the services provided under this Contract. The County will give reasonable
advance notice to the Contractor in the case of audits to be conducted by the
County. The Contractor shall comply with all record keeping requirements of any
applicable federal rules, regulations, or statutes included or referenced in the
Contract documents. If different from the Contractor's address listed above, the
Contractor shall inform the County in writing of the location of its books, records,
documents, and other evidence for which review is sought, and shall notify the
County in writing of any changes in location within 10 working days of any such
relocation.
7. Evaluations and Inspections
A. Subject to Inspection, Review, or Audit:
The records and documents with respect to all matters covered by this Contract shall be
subject at all times to inspection, review, or audit by the County and/or federal/state
City of Tukwila Page 4 of 20 Contract - 6416799
32
DocuSign Envelope ID: 06EA600D-4F70-481D-8988-A5DEFE6D5ED6
officials authorized by law during the performance of this Contract and for six years after
termination hereof, unless a longer retention period is required by law.
B. Medical Records:
If applicable, medical records shall be maintained and preserved by the Contractor in
accordance with state and federal medical records statutes, including but not limited to
Revised Code of Washington (RCW) 70.41.190, 70.02.160, and standard medical records
practice. The Contractor shall also be responsible for the maintenance and disposal of
such medical records.
C. Contract Monitoring:
The Contractor and the County shall engage in monitoring visits to assess the
Contractor's compliance with Contract requirements, quality, and practices. The County
will execute monitoring visits in accordance with the applicable frequency, as prescribed
by the controlling Exhibit(s) under this Contract. The Contractor shall cooperate with the
County and its agents to assess the Contractor's performance under this Contract. At the
request of the County, the Contractor shall implement a plan to remedy any items of
noncompliance identified during the monitoring process.
The results and records of these processes shall be maintained and disclosed in
accordance with RCW Chapter 42.56.
D. Performance, Measurement and Evaluation
The Contractor shall submit performance metrics and program data as set forth in
Exhibit(s) to this Contract. The Contractor shall participate in evaluation activities as
required by the County and shall make available all information required by any such
performance measurement and evaluation processes.
E. Unauthorized Disclosure:
The Contractor shall protect from unauthorized disclosure all information, records, and
data collected in connection with this Contract in accordance with applicable state and
federal law.
8. Compliance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA)
The Contractor shall not use protected health information created or shared under this Contract
in any manner that would constitute a violation of HIPAA and any regulations enacted pursuant
to its provisions. Contractor shall read and maintain compliance with all HIPAA requirements,
which can be found at https://www.kingcounty.gov/depts/community-human-
services/contracts/requ irements.aspx.
9. Financial Report Submission
The Contractor is required to submit a financial reporting package as described in Subsections
A through C below. All required documentation shall be submitted by email to
DCHSContracts@kingcounty.gov by the stated due date.
A. If the Contractor is a Non -Federal entity as defined in 2 Code of Federal Regulations
(CFR) Part 200.69 and expends $750,000 or more in Federal awards during its fiscal
City of Tukwila Page 5 of 20 Contract - 6416799
33
DocuSign Envelope ID: 06EA600D-4F70-481D-8988-A5DEFE6D5ED6
year, then the Contractor shall meet the audit requirements in 2 CFR Part 200 Subpart F.
Audit packages are due to the County within nine months after the close of the
Contractor's fiscal year.
B. If the Contractor is a local government in the State of Washington and is not subject to the
requirements in Subsection A, the Contractor shall submit audited financial statements
that are in accordance with the Washington State Auditor's Office requirements. Financial
statement audits are due to the County within 150 days after the close of the Contractor's
fiscal year end as required by RCW 43.09.230.
C. If the Contractor is not subject to the requirements in Subsection A or B, the following
apply:
Entity Type
Non -Profit
For Profit
Gross
Revenue
Gross Revenue
Under $3M on
Gross Revenue
Over $3M on
Gross Revenue
Under $3M on
Gross Revenue
Over $3M on
average in the
previous three
fiscal years.
average in the
previous three
fiscal years.
average in the
previous three
fiscal years.
average in the
previous three
fiscal years.
Required
Documentation
• Form 990
within 30 days
of its being
filed; and
• A full set of
annual internal
financial
statements
Audited financial
statements
prepared by an
independent
Certified Public
Accountant or
Accounting Firm
• Income tax
return; and
• A full set of
annual internal
financial
statements
Audited financial
statements
prepared by an
independent
Certified Public
Accountant or
Accounting Firm
Due Date
Within 30
calendar days
from the forms
being filed.
Within nine
months following
the close of the
Contractor's fiscal
year.
Within 30
calendar days
from the forms
being filed.
Within nine
months following
the close of the
Contractor's
fiscal year.
D. Waiver:
A Contractor that is not subject to the requirements in Subsection A may, in extraordinary
circumstances, request, and in the County's sole discretion, be granted, a one-year
waiver of the audit requirements. Such requests are made to the County at:
DCHSContracts@kingcounty.gov for review. If approved by the County, the Contractor
may substitute for the above requirements other forms of financial reporting or fiscal
representation certified by the Contractor's Board of Directors, provided the Contractor
meets the following criteria:
i. Financial reporting and any associated management letter show no reportable
conditions or internal control issues; and
ii. There has been no turnover in key staff since the beginning of the period for which
the financial reporting was completed.
10. Corrective Action
If the County determines that the Contractor has failed to comply with any terms or conditions of
this Contract, or the Contractor has failed to provide in any manner the work or services (each a
City of Tukwila Page 6 of 20 Contract - 6416799
34
DocuSign Envelope ID: 06EA600D-4F70-481D-8988-A5DEFE6D5ED6
"breach"), and if the County determines that the breach warrants corrective action, the following
procedure will apply:
A. Written Notification:
The County will notify the Contractor in writing of the nature of the breach.
B. Contractor's Corrective Action Plan:
The Contractor shall respond with a written corrective action plan within ten working days
of its receipt of such notification unless the County, at its sole discretion, extends in
writing the response time. The plan shall indicate the steps being taken to correct the
specified breach and shall specify the proposed completion date for curing the breach.
This date shall not be more 30 days from the date of the Contractor's response, unless
the County, at its sole discretion, specifies in writing an extension to complete the
corrective actions.
C. County's Determination of Corrective Action Plan Sufficiency:
The County will determine the sufficiency of the Contractor's proposed corrective action
plan, then notify the Contractor in writing of that determination. The determination of
sufficiency of the Contractor's corrective action plan shall be at the sole discretion of the
County.
D. Termination or Suspension:
If the Contractor does not respond within the appropriate time with a corrective action
plan, or the Contractor's corrective action plan is determined by the County to be
insufficient, the County may terminate or suspend this Contract in whole or in part
pursuant to Section 12.
E. Withholding Payment:
In addition, the County may withhold any payment to the Contractor or prohibit the
Contractor from incurring additional obligations of funds until the County is satisfied that
corrective action has been taken or completed.
F. Non -Waiver of Rights:
Nothing herein shall be deemed to affect or waive any rights the parties may have
pursuant to Section 12, Subsections B, C, or D.
11. Dispute Resolution
The parties shall use their best, good -faith efforts to cooperatively resolve disputes and problems
that arise in connection with this Contract. Both parties will make a good faith effort to continue
without delay to carry out their respective responsibilities under this Contract while attempting to
resolve the dispute under this Section.
12. Termination
A. Termination for Convenience:
City of Tukwila Page 7 of 20 Contract - 6416799
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DocuSign Envelope ID: 06EA600D-4F70-481D-8988-A5DEFE6D5ED6
This Contract may be terminated by the County without cause, in whole or in part, at any
time during the term specified in Section 2. above, by providing the Contractor 30
calendar days advance written notice of the termination. The Contract may be suspended
by the County without cause, in whole or in part, at any time during the term specified in
Section 2. above, by providing the Contractor 30 calendar days advance written notice of
the suspension.
B. Termination for Default:
The County may terminate or suspend this Contract, in whole or in part, upon seven
business days advance written notice if: (1) the Contractor breaches any duty, obligation,
or service required pursuant to this Contract and either (a) the corrective action process
described in Section 10. fails to cure the breach or (b) the County determines that
requiring a corrective action plan is impractical or that the duties, obligations, or services
required herein become impossible, illegal, or not feasible. If the Contract is terminated by
the County pursuant to this Subsection 12.B., the Contractor shall be liable for damages,
including any additional costs of procuring similar services from another source.
If the termination results from acts or omissions of the Contractor, including but not limited
to misappropriation, nonperformance of required services, or fiscal mismanagement, the
Contractor shall return to the County immediately any funds, misappropriated or
unexpended, that have been paid to the Contractor by the County.
C. Termination for Non -Appropriation:
If expected or actual funding is withdrawn, reduced, or limited in any way prior to the
termination date set forth above in Section 2., the County may, upon seven business days
advance written notice to the Contractor, terminate or suspend this Contract in whole or in
part.
If the Contract is terminated or suspended as provided in this Subsection 12.C.: (1) the
County will be liable only for payment in accordance with the terms of this Contract for
services rendered prior to the effective date of termination or suspension; and (2) the
Contractor shall be released from any obligation to provide such further services pursuant
to the Contract as are affected by the termination or suspension.
Funding or obligation under this Contract beyond the current appropriation year is
conditional upon appropriation by the County Council and/or other identified funding
source(s) of sufficient funds to support the activities described in the Contract. If such
appropriation is not approved, this Contract will terminate at the close of the current
appropriation year. The current funding sources associated with this Contract are
specified on page one.
If the Contract is suspended as provided in this Section, the County may provide written
authorization to resume activities.
D. Non -Waiver of Rights:
Nothing herein shall limit, waive, or extinguish any right or remedy provided by this
Contract or by law or equity that either party may have if any of the obligations, terms, and
conditions set forth in this Contract are breached by the other party.
City of Tukwila Page 8 of 20 Contract - 6416799
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DocuSign Envelope ID: 06EA600D-4F70-481D-8988-A5DEFE6D5ED6
13. Hold Harmless and Indemnification
A. Duties as Independent Contractor:
In providing services under this Contract, the Contractor is an independent contractor,
and neither it nor its officers, agents, or employees are employees of the County for any
purpose. The Contractor shall be responsible for all federal and/or state tax, industrial
insurance, and Social Security liability that may result from the performance of and
compensation for these services and shall make no claim of career service or civil service
rights which may accrue to a County employee under state or local law.
The County assumes no responsibility for the payment of any compensation, wages,
benefits, or taxes, by, or on behalf of the Contractor, its employees, and/or others by
reason of this Contract.
The Contractor shall protect, indemnify, defend, and save harmless the County, its
officers, agents, and employees from and against any and all claims, costs, and/or losses
whatsoever occurring or resulting from (1) the Contractor's failure to pay any such
compensation, wages, benefits, or taxes, and/or (2) the supplying to the Contractor of
work, services, materials, or supplies by Contractor employees or other suppliers in
connection with or support of the performance of this Contract.
B. Contractor's Duty to Repay County:
The Contractor is financially responsible for and shall repay the County all indicated
amounts following an audit exception which occurs due to the negligence, intentional act,
and/or failure, for any reason, to comply with the terms of this Contract, by the Contractor,
its officers, employees, agents, and/or representatives. This duty to repay the County
shall not be diminished or extinguished by the termination of the Contract.
C. Contractor Indemnifies County:
To the maximum extent permitted by law, the Contractor shall protect, defend, indemnify,
and save harmless the County, its officers, employees, and agents from any and all costs,
claims, judgments, and/or awards of damages, arising out of, or in any way resulting from,
the negligent acts or omissions of the Contractor, its officers, employees, Subcontractors
and/or agents, in its performance or non-performance of its obligations under this
Contract. The Contractor's obligations under this Subsection 13.C. shall extend to any
claim, demand, and/or cause of action brought by, or on behalf of, any of its employees or
agents. For this purpose, the Contractor, by mutual negotiation, hereby waives, as
respects the County only, any immunity that would otherwise be available against such
claims under any industrial insurance act, including Title 51 RCW, other Workers'
Compensation act, disability benefit act, or other employee benefit act of any jurisdiction
which would otherwise be applicable in the case of such claim. In addition, the Contractor
shall protect and assume the defense of the County and its officers, agents, and
employees in all legal or claim proceedings arising out of, in connection with, or incidental
to its indemnity obligation; and shall pay all defense expenses, including reasonable
attorney's fees, expert fees, and costs incurred by the County on account of such litigation
or claims. If the County incurs any judgment, award, and/or cost arising therefrom
including reasonable attorneys' fees to enforce the provisions of this article, all such fees,
expenses, and costs shall be recoverable from the Contractor.
D. County Indemnifies Contractor:
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To the maximum extent permitted by law, the County shall protect, defend, indemnify, and
save harmless the Contractor, its officers, employees, and agents from any and all costs,
claims, judgments, and/or awards of damages, arising out of, or in any way resulting from,
the negligent acts or omissions of the County, its officers, employees, and/or agents, in its
performance and/or non-performance of its obligations under this Contract. The County's
obligations under this Subsection 13.D. extend to any claim, demand, and/or cause of
action brought by, or on behalf of, any of its employees or agents. For this purpose, the
County, by mutual negotiation, hereby waives, as respects the Contractor only, any
immunity that would otherwise be available against such claims under the Industrial
Insurance provisions of Title 51 RCW. In the event the Contractor incurs any judgment,
award, and/or cost arising therefrom including reasonable attorneys' fees to enforce the
provisions of this article, all such fees, expenses, and costs shall be recoverable from the
County.
E. Intellectual Property Infringement:
For purposes of this Subsection 13.E., claims shall include, but not be limited to,
assertions that use or transfer of software, book, document, report, film, tape, or sound
reproduction or material of any kind, delivered hereunder, constitutes an infringement of
any copyright, patent, trademark, trade name, and/or otherwise results in unfair trade
practice.
The indemnification, protection, defense, and save harmless obligations contained herein
shall survive the expiration, abandonment, or termination of this Contract.
14. Insurance Requirements
Contractor shall provide evidence of the insurance required under this Contract, including a
Certificate of Insurance and endorsements covering King County as additional insured for full
coverage and policy limits within 30 calendar days of Contract execution. Evidence of insurance
and endorsements shall be submitted by email to DCHSContracts@kingcounty.gov. The
Contractor may request additional time to provide the required documents by emailing
DCHSContracts(cr�kingcounty.gov. Extensions will be granted at the sole discretion of the
County. All evidence of insurance shall be signed by a properly authorized officer, agent,
general agent, or qualified representative of the insurer(s), shall certify the name of the
insured(s), the type and amount of insurance, the inception and expiration dates, contract
number, and shall state that the County shall receive notice at least thirty (30) days prior to the
effective date of any cancellation, lapse, or material change in the policy. Similar documentation
confirming renewal of required insurance shall be provided on each insurance renewal date.
In the event of a loss, the County reserves the right to require complete, certified copies of all
required insurance policies, including endorsements and riders, which may be redacted of any
confidential or proprietary information. Contractor shall deliver such policies to the County within
five (5) business days of County's request.
County's receipt or acceptance of Contractor's evidence of insurance at any time without
comment or objection, or County's failure to request certified copies of such insurance, does not
waive, alter, modify, or invalidate any of the insurance requirements set forth in this Section or,
consequently, constitute County's acceptance of the adequacy of Contractor's insurance.
Unless otherwise provided in an Exhibit to this Contract, the Contractor shall purchase and
maintain, at its sole cost and expense, the minimum insurance set forth below. By requiring
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such minimum insurance, County does not and shall not be deemed or construed to have
assessed the risks that may be applicable to Contractor, or any Subcontractor, under this
Contract, or in any way limit County's potential recovery to insurance limits required hereunder.
To the contrary, this Contract's insurance requirements may not in any way be construed as
limiting any potential liability to County or County's potential recovery for Contractor. Contractor
shall assess its own risks and if it deems appropriate and/or prudent, maintain greater limits
and/or broader coverage.
Nothing contained within these insurance requirements shall be deemed to limit the scope,
application, and/or limits of the coverage afforded, which coverage shall apply to each insured
to the full extent provided by the terms and conditions of the policy(s).
Each insurance policy shall be written on an "occurrence" basis/form; excepting insurance for
Professional Liability (Errors and Omissions), and/or Cyber Liability (Technology Errors and
Omissions) required by this Contract is acceptable on a "claims made" basis/form. If coverage is
approved and purchased on a "claims made" basis/form, the coverage provided under that
insurance shall be maintained through: (i) consecutive policy renewals for not less than three (3)
years from the date of the work which is subject to this Contractor or, if such renewals are
unavailable, (ii) the purchase of a tail/extended reporting period for not less than three (3) years
from the date of completion of the work which is subject of this Contract. All insurance written on
a "claims made" basis/form must have its policy inception or retroactive date be no later than the
effective date of the Contract, unless otherwise approved in writing by the County's Risk
Management Office.
A. Minimum Scope and Limits of Insurance
The Contractor shall maintain the following types of insurance and minimum insurance
limits:
i. Commercial General Liability: $1,000,000 per occurrence and $2,000,000 in the
aggregate for bodily injury, personal and advertising injury and property damage.
Coverage shall be at least as broad as that afforded under ISO form number CG 00
01 current edition, or its substantive equivalent. Such insurance shall include
coverage for, but not limited to premises liability, products and completed
operations, ongoing operations, and contractual liability. Limits may be satisfied by
a single primary limit or by a combination of separate primary and umbrella or
excess liability policies, provided that coverage under the latter shall be at least as
broad as that afforded under the primary policy and satisfy all other requirements
applicable to liability insurance including but not limited to additional insured status
for the County with the use of an umbrella or excess liability policy, which is at least
as broad as the underlying policy. If the scope of services involves activities with
minors, such policy shall include sexual assault and misconduct coverage.
ii. Professional Liability (Errors and Omissions): $1,000,000 per claim and in the
aggregate. In the event that services delivered pursuant to this Contract either
directly or indirectly involve or require professional services, Professional Liability
(Errors and Omissions) coverage shall be provided. "Professional Services," for the
purpose of this Contract Section, shall mean any services provided by a licensed
professional or those services that require professional standards of care.
iii. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury
and property damage. In the event that services delivered pursuant to this Contract
involve the transportation of clients by Contractor personnel in Contractor -owned
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vehicles or non -owned vehicles, the limit shall be no less than $3,000,000
combined single limit per accident for bodily injury and property damage. Insurance
Services Office form number (CA 00 01) covering BUSINESS AUTO COVERAGE,
symbol 1 "any auto"; or the appropriate coverage provided by symbols 2, 7, 8, or 9.
Limits may be satisfied by a single primary limit or by a combination of separate
primary and umbrella or excess liability policies, provided that coverage under the
latter shall be at least as broad as that afforded under the primary policy.
iv. Workers Compensation: Statutory requirements of the State of residency.
v. Employers Liability or "Stop Gap" coverage: $1,000,000 each occurrence and shall
be at least as broad as the protection provided by the Workers Compensation
policy Part 2 (Employers Liability), or, in monopolistic states, the protection provided
by the "Stop Gap" endorsement to the Commercial General Liability policy.
vi. Cyber Liability (Technology Errors and Omissions): For contracts involving software
or technology where data breach or exposure to personal and/or confidential
information could impact the Contractor or County, Contractor shall provide Cyber
Liability (Technology Errors and Omissions) coverage with a limit no less than
$1,000,000 per claim or occurrence and in the aggregate. Coverage shall include
loss resulting from data security/privacy breach, or other unauthorized access or
related violations including identity fraud and privacy law violations, denial of
service attacks, introduction of virus and malicious code, extortion, dissemination or
destruction of electronic data, business interruption, privacy law violations,
disclosure of non-public, personal or confidential information, identity fraud, loss of
income due to system crashes, breach of contract, and acts by rogue employees.
Coverage shall include notification and other expenses incurred in remedying a
privacy breach as well as costs to investigate and restore data.
vii. Crime Insurance: Contractors handling County funds or assets, (i.e. Contractors
providing rental assistance or distributing gift cards on behalf of the County), shall
maintain Crime Insurance with limits to cover the maximum amount of risk at any
one time; or a total of one year's receipts or similar measure of exposure. Coverage
for Fidelity, Theft, Disappearance, Destruction Liability, and Employee Dishonesty
shall be included. Coverage shall include `Joint Loss Payable' ISO form CR 20 15
10/10 or equivalent; and `Provide Required Notice of Cancellation to Another Entity'
ISO form CR 20 17 10/10.
viii. Depending on the Contractor's scope of work, other insurance types or limits may
apply to this Contract. Specific coverage and limit requirements can be found by
visiting Insurance Requirements - King County.
ix. Municipal or State Agencies: If the Contractor is a Municipal Corporation, an
agency of the State of Washington, or any other Public Agency and is self -insured
for any of the above insurance requirements, a letter of self-insurance shall be
attached and be incorporated by reference and shall constitute compliance with all
or a portion of this Section.
B. Other Insurance Provisions and Requirements
All insurance policies purchased and maintained by the Contractor required in this
Contract shall contain, or be endorsed to contain the following provisions:
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With respect to all liability policies except Professional Liability (Errors and Omissions),
and Workers' Compensation:
i. The County, its officials, employees, and agents shall be covered as additional
insured for full coverage and policy limits as respects liability arising out of activities
performed by or on behalf of the Contractor, its agents, representatives, employees,
or Subcontractor(s) in connection with this Contract. Additional Insured status shall
include products -completed operations CG 20 10 11/85 or its substantive
equivalent. The County requires a copy of the additional insured endorsement(s).
With respect to all liability policies (except Workers' Compensation):
i. Coverage shall be primary insurance as respects the County, its officials,
employees, and agents. Any insurance and/or self-insurance maintained by the
County, its officials, employees, or agents shall not contribute with any
Contractor's or Subcontractor's insurance or benefit the Contractor or any
Subcontractor, or their respective insurers in any way.
ii. Insurance shall expressly state that it applies separately to each insured and
additional insured against whom a claim is made and/or lawsuit is brought, except
with respect to the limits of insurer's liability.
C. Deductibles and Self -Insured Retentions: Any deductible and/or self -insured retention of
the policies shall not apply to the Contractor's liability to the County and shall be the sole
responsibility of the Contractor or its Subcontractor.
D. Acceptability of Insurers: Insurance coverage is to be placed with insurers with an A.M.
Best rating of no less than A:VIII, or, if not rated with an A.M. Best, with minimum surplus
equivalent of an A.M. Bests' surplus size VIII.
Professional Liability (Errors and Omissions) insurance coverage may be placed with
insurers with an A.M. Bests' rating of B+:VII. Any exception must be approved by the
County.
If at any time any of the foregoing policies fail to meet minimum requirements, the
Contractor shall, upon notice to that effect from the County, promptly obtain a new policy,
and shall submit the same to the County, with the appropriate certificates and
endorsements, for approval.
E. Subcontractors: Contractor shall include all Subcontractors as insureds under its policies
or, alternatively, the Contractor must require each of its Subcontractors to procure and
maintain appropriate and reasonable insurance coverage and insurance limits to cover
each of the Subcontractor's liabilities given the Subcontractor's scope of work and the
services being provided herein. To the extent reasonably commercially available,
insurance maintained by any Subcontractor must comply with the specified requirements
of Sections 16 (inclusive) above, including the requirement that all liability insurance
policies (except Professional Liability and Workers Compensation) provided by the
Subcontractor(s) must include County, its officials, agents and employees as additional
insured for full coverage and policy limits. Contractor is obligated to require and verify that
each Subcontractor maintains the required insurance and ensure County is included as
additional insured. Upon request by the County, and within five (5) business days,
Contractor must provide evidence of each Subcontractor(s) insurance coverage, including
endorsements.
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F. Waiver: A Contractor may request a waiver or reduction of one or more of the insurance
requirements if the insurance requirement is not applicable to the Contractor's scope of
work. Such requests shall be made to the County at: DCHSContracts@kingcounty.gov
for review. All waiver request approvals or denials are in the County's sole discretion to be
granted. If approved by the County, the Contractor shall still provide proof of and hold all
other required provisions as stated above.
15. Assignment
Contractor shall not assign any interest, obligation, or benefit under or in this Contract or
transfer any interest in the same, whether by assignment or novation, without prior written
consent of the County. If assignment is approved, this Contract shall be binding upon and inure
to the benefit of the successors of the assigning party upon the written agreement by assignee
to assume and be responsible for the obligations and liabilities of the Contract, known and
unknown, and applicable law.
16. Subcontracting
A. Written Consent of the County:
The Contractor shall not subcontract any portion of this Contract or transfer or assign any
claim arising pursuant to this Contract without the written consent of the County. The
County's consent must be sought in writing by the Contractor not less than 15 days prior
to the date of any proposed subcontract.
The rejection or approval by the County of any Subcontractor or the termination of a
Subcontractor will not relieve Contractor of any of its responsibilities under the Contract,
nor be the basis for additional charges to the County.
In no event will the existence of the subcontract operate to release or reduce the liability
of Contractor to the County for any breach in the performance of Contractor's duties.
The County has no contractual obligations to any Subcontractor or vendor under contract
to the Contractor. Contractor is fully responsible for all contractual obligations, financial or
otherwise, to its Subcontractors.
B. "Subcontract" Defined:
"Subcontract" shall mean any agreement between the Contractor and a Subcontractor or
between Subcontractors that is based on this Contract, provided that the term
"subcontract" does not include the purchase of (1) support services not related to the
subject matter of this Contract, or (2) supplies.
C. Required Clauses for Subcontracts:
The Contractor shall include Section 4, 5, 6, 7, 8, 10, 15, 16, 17, 18, 19, 20, 21, 22, 28,
29, and 30 in every subcontract or purchase agreement for services that relate to the
subject matter of this Contract.
D. Required Lanquacge for Subcontracts:
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The Contractor shall include the following language verbatim in every subcontract for
services which relate to the subject matter of this Contract:
"Subcontractor shall protect, defend, indemnify, and hold harmless King County, its
elected and appointed officials, officers, employees, and agents from any and all costs,
claims, judgments, and/or awards of damages arising out of, or in any way resulting from
the negligent act or omissions of Subcontractor, its officers, employees, and/or agents in
connection with or in support of this Contract. Subcontractor expressly agrees and
understands that King County is a third -party beneficiary to its Contract with Contractor
and shall have the right to bring an action against Subcontractor to enforce the provisions
of this paragraph."
17. Nondiscrimination and Payment of a Living Wage
A. The Contractor shall comply with all applicable federal, state, and local laws regarding
discrimination, including those set forth in this Section.
B. Nondiscrimination:
During performance of the Contract, the Contractor shall not discriminate against any
employee or applicant for employment because of the employee's or applicant's sex,
race, color, marital status, national origin, religious affiliation, disability, sexual orientation,
gender identity or expression, or age except by minimum age and retirement provisions,
unless based upon a bona fide occupational qualification. The Contractor will make equal
employment opportunity efforts to ensure that applicants and employees are treated
equitably, without regard to their sex, race, color, marital status, national origin, religious
affiliation, disability, sexual orientation, gender identity or expression, age except by
minimum age and retirement provisions, status as a family caregiver, military status or
status as a veteran who was honorably discharged or who was discharged solely as a
result of the person's sexual orientation or gender identity or expression. Contractor shall
additionally read and comply with all additional requirements set forth at:
https://www. kingcounty.gov/depts/community-human-
services/contracts/requ irements.aspx.
C. Payment of a Living Wage:
In accordance with King County Living Wage Ordinance 17909, for contracts for services
with an initial or amended value of $100,000 or more, the Contractor shall pay, and
require all Subcontractors to pay, a living wage to employees for each hour the employee
performs a Measurable Amount of Work on this Contract. The requirements of the
ordinance, including payment schedules, are detailed at
https://www. kingcou nty. qov/depts/finance-business-operations/procu rement/about-
us/Living-Wage.aspx.
Violations of this requirement may result in disqualification of the Contractor from bidding
on or being awarded a County contract for up to two years; contractual remedies
including, but not limited to, liquidated damages and/or termination of the Contract;
remedial action as set forth in public rule; and other civil remedies and sanctions allowed
by law.
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18. Code of Conduct
DCHS is committed to providing an inclusive, welcoming, supportive, and safe environment for
all to feel respected, valued, and empowered. The Contractor shall, while performing the work
as described in the attached Exhibit(s), interact with the community being served and the
County's employees in a respectful manner.
The County and Contractor shall refrain from engaging in any conduct that communicates a
hostile, demeaning, or unwelcome message. Such prohibited conduct can be either verbal or
nonverbal and includes, but is not limited to microaggressions, deliberate misgendering, slights,
and other conduct that could cause harm. The Contract may be subject to termination under
Subsection 12.B. as a result of any violation of this Section by providing the other party 30
calendar days advance written notice of the termination.
19. Conflict of Interest
Entering into this Contract with the County requires that the Contractor agree to abide by
certain provisions of the King County Employee Code of Ethics, including those relating to
conflicts of interest and the employment of current or former County employees.
A. Compliance with King County Code of Ethics:
The Contractor shall comply with applicable provisions of King County Code (KCC) 3.04.
Failure to comply with such requirements shall be a material breach of this Contract and
may result in termination of this Contract and subject the Contractor to the remedies
stated in this Contract, or otherwise available to the County at law or in equity.
B. Penalties:
The Contractor acknowledges and agrees, pursuant to KCC 3.04.060, that it will not
willfully attempt to secure preferential treatment in its dealings with the County by offering
any valuable consideration, thing of value or gift, whether in the form of services, loan,
thing, or promise, in any form to any County official or employee. The Contractor
acknowledges that if it is found to have violated the prohibition found in this paragraph, its
current contracts with the County will be cancelled and it shall not be able to bid on any
County contract for a period of two years.
C. Former King County Employees:
The Contractor acknowledges that, for one year after leaving County employment, a
former County employee may not have a financial or beneficial interest in a contract or
grant that was planned, authorized, or funded by a County action in which the former
County employee participated during County employment. Contractor shall identify, at the
time of offer, current or former County employees involved in the preparation of proposals
or the anticipated performance of Work if awarded the Contract. Failure to identify current
or former County employees involved in this transaction may result in the County's
denying or terminating this Contract. After Contract award, the Contractor is responsible
for notifying the County's Project Manager of current or former County employees who
may become involved in the Contract at any time during the term of the Contract.
20. Equipment Purchase, Maintenance, and Ownership
A. Equipment Maintenance:
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The Contractor agrees that when Contract funds are used to pay for all or part of the
purchase costs of any equipment that costs $5,000 or more per item, and the purchase of
such equipment is identified in an Exhibit to this Contract, such equipment is, upon the
purchase or receipt, the property of the County and/or federal/state government. The
Contractor shall be responsible for all proper care and maintenance of the equipment,
including securing and insuring such equipment.
B. Equipment Ownership:
The Contractor shall ensure that all such equipment is returned to the County or
federal/state government upon termination of this Contract unless otherwise agreed upon
by the parties.
C. Continue Ownership Rights
The Contractor and County shall mutually agree to sign all documents and perform other
acts necessary to secure, maintain, renew, or restore the rights granted to the County as
set forth in this section.
21. Proprietary Rights
A. Ownership Rights of Materials Resulting from Contract:
Except as indicated below or as described in an Exhibit, the parties to this Contract
hereby agree that if any patentable or copyrightable material or article should result from
the work described herein, all rights accruing from such material or article shall be the
sole property of the County. To the extent that any rights in such materials vest initially
with the Contractor by operation of law or for any other reason, the Contractor hereby
perpetually and irrevocably assigns, transfers, and quitclaims such rights to the County.
The County agrees to and does hereby grant to the Contractor a perpetual, irrevocable,
nonexclusive, and royalty -free license to use and create derivative works, according to
law, any material or article and use any method that may be developed as part of the
work under this Contract.
B. Ownership Rights of Previously Existing Materials:
The Contractor shall retain all ownership rights in any pre-existing patentable or
copyrightable materials or articles that are delivered under this Contract, but do not
originate from the work described herein. The Contractor agrees to and does hereby grant
to the County a perpetual, irrevocable, nonexclusive, and royalty -free license to use and
create derivative works, according to law, any pre-existing material or article and use any
method that may be delivered as part of the work under this Contract.
C. Continued Ownership Rights:
The Contractor shall sign all documents and perform other acts as the County deems
necessary to secure, maintain, renew, or restore the rights granted to the County as set
forth in this Section.
22. Political Activity Prohibited
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None of the funds, materials, property, or services provided directly or indirectly under this
Contract shall be used for any partisan political activity or to further the election or defeat of any
candidate for public office.
23. King County Recycled Product Procurement Policy
If paper copies are required, in accordance with KCC 18.20, the Contractor shall use recycled
paper, and both sides of sheets of paper whenever practicable, when submitting proposals,
reports, and invoices.
24. Future Support
The County makes no commitment to support contracted services and assumes no obligation
for future support of the contracted activity(-ies), except as expressly set forth in this Contract.
25. Entire Contract
The parties agree that this Contract is the complete expression of the described subject matter,
and any oral or written representations or understandings not incorporated herein are excluded.
Both parties recognize that time is of the essence in the performance of this Contract.
26. Contract Amendments
Either party may request changes to this Contract. Proposed changes that are mutually agreed
upon shall be incorporated only by written amendments to this Contract.
27. Notices
Whenever this Contract provides for notice by one party to another, such notice shall be in
writing and directed to each party's contact representative indicated within the Contract
Exhibit(s). Any time within which a party must take some action shall be computed from the date
that any associated required notice is received by that party.
28. Services Provided in Accordance with Law and Rule and Regulation
The Contractor and any Subcontractor agree to abide by the laws of the State of Washington,
rules and regulations promulgated thereunder, and regulations of the state and federal
governments, as applicable, which control disposition of funds granted under this Contract, all of
which are incorporated herein by reference.
If there is an irreconcilable conflict between any of the language contained in any Exhibit or
attachment to this Contract, the language in the Contract shall control over the language
contained in the Exhibit(s) or the attachment, unless the Exhibit(s) provision expressly indicates
that it controls over inconsistent contract language. If there is conflict among requirements set
forth in Exhibit(s), language contained in the lower numbered Exhibit shall control unless the
higher numbered Exhibit provision expressly indicates that it controls over inconsistent lower
numbered Exhibit language.
29. Applicable Law
This Contract shall be construed and interpreted in accordance with the laws of the State of
Washington. The venue for any action hereunder shall be in the Superior Court for King County,
Washington.
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30. No Third -Party Beneficiaries
Except for the parties to whom this Contract is assigned in compliance with the terms of this
Contract, there are no third -party beneficiaries to this Contract, and this Contract shall not
impart any rights enforceable by any person or entity that is not a party hereto.
31. Non -Waiver of Breach
Waiver of any default shall not be deemed to be a waiver of any subsequent default. No action
or failure to act by the County shall constitute a waiver of any right or duty afforded to the
County under the Contract; nor shall any such action or failure to act by the County modify the
terms of the Contract or constitute an approval of, or acquiescence in, any breach hereunder,
except as may be specifically stated by the County in writing.
32. Force Majeure
"Force Majeure" means an event or events beyond the parties' reasonable control, incurred not
as a product or result of the negligence of the afflicted party, and which have a materially
adverse effect on the ability of such party to perform its obligations as detailed in this Contract.
Force Majeure events may include but are not limited to: Acts of God or Nature; war; civil,
military, public, or industrial disturbances; acts or threats of terrorism; epidemics, fire, flood, or
other casualty; labor difficulties, shortages of labor or materials or equipment; government
regulations; delay by government or regulatory agencies; shutdowns for purpose of emergency
repairs, and/or unusually severe weather.
A. No Breach if Force Majeure Applies:
Neither party shall be considered in breach of this Contract to the extent that performance
of their respective obligations is prevented by a Force Majeure event upon giving notice
and reasonably full particulars to the other party.
B. Duty to Minimize Disruption and Give Notice:
Parties maintain an express duty to minimize the disruption caused by Force Majeure,
and shall, as soon as reasonably practicable, give notice to the other party of the nature
and impact of the Force Majeure. Irrespective of any extension of time, if the effect of an
event or series of events continues for a period of 180 days, either the County or the
Contractor may give to the other a notice of suspension or termination.
C. Extension of Time:
Should Force Majeure events delay the Contractor's completion of the deliverables and
performance commitments, the Contractor may be entitled to an extension for the time for
completion. Any extension must be approved in writing by the County.
D. Suspending Performance:
Should a Force Majeure event prevent the Contractor from completing deliverables or
performing commitments in this Contract, the completion or performance shall be
suspended only for the time and to the extent commercially practicable to restore normal
operations. Further, the Contractor and the County shall endeavor to continue to perform
their contractual obligations to the extent reasonably practicable and will work to adjust
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deliverables or performance commitments as needed to continue the provision of services
during the Force Majeure event. Contractor may be reimbursed for any costs incurred
mitigating adverse impacts of the Force Majeure and may be compensated for any partial
work that has been completed.
33. Emergency Response Requirements
Within three months of the execution of this Contract, the Contractor shall prepare and make
available to the County upon request, the necessary plans, procedures, and protocols to:
A. Respond to and recover from a natural disaster or major disruption to Contractor operations
such as a work stoppage.
B. Continue operations during a prolonged event such as a pandemic.
If the Contractor does not have any such plan as of the start of this Contract, the Contractor
may request (1) an extension of the time needed to create a plan, and (2) for assistance
from the County in preparing such a plan.
At a minimum, any plans, procedures, or protocols described in this Section must include
how the Contractor plans to continue to provide the services described in or funded by this
Contract.
34. Contractor Certification
By signing this Contract, the Contractor certifies that, in addition to agreeing to the terms and
conditions provided herein, it has read and understands the contracting requirements on the
DCHS website at https://www.kingcounty.gov/depts/community-human-
services/contracts/requirements.aspx and shall comply with all of the contract terms and
conditions detailed on that site, including, but not limited to, Equity and Social Justice,
applicable Emergency Response, Equal Opportunity Employment (EEO)/Nondiscrimination,
HIPAA, Insurance, and Credentialing requirements.
IN WITNESS WHEREOF, the parties hereby agree to the terms and conditions of this Contract:
KING COUNTY City of Tukwila
Signature Signature
Thomas McLeod
FOR King County Executive Name (Please type or print)
Date Date
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Statement of Work (SOW)
City of Tukwila
City of Tukwila- Stabilize and Transform Senior Centers — SE 1- VSHSL
Services Period: 01/01/2024 - 12/31/2024
I. WORK STATEMENT
The Contractor shall provide oversight, coordination and implementation of the Bringing Elder
Services Together (BEST) HUB.The total amount of reimbursement pursuant to this Contract
shall not exceed $60,000 for the Services Period noted above as shown in the funding table
below. Funding for investment in this program is provided by the King County Veterans,
Seniors and Human Services Levy (VSHSL) and is managed by the Adult Services Division
(ASD) of the King County Department of Community and Human Services (DCHS), which has
the responsibility for achieving and monitoring the overall outcomes. The end date for this
contract shall be to the earlier of: December 31, 2024, or 60 calendar days following King
County providing written notice.
ASD Result Area
Alignment
Funding Period
Fund Source
Funding
Allocation
$60,000
Social Engagement
01/01/2024 —
12/31/2024
2024 VSHSL Fund -
Seniors
II. PROGRAM DESCRIPTION
King County's overarching goal is to ensure that all people, regardless of who they are and
where they live, have the opportunity to thrive, with full and equal access to opportunities,
power and resources. ASD, in its partnership with CITY OF TUKWILA shares a commitment to
contributing to community -level change and individual -level impact in the division's five result
areas:
•
•
Financial Stability
Healthy Living
Housing Stability
Service System Access and Improvement
Social Engagement.
Accordingly, the parties will work together to perform and report the services funded under this
Contract in a manner that contributes to the equity goals of the County described herein.
Based on the growing scientific understanding of the risks of isolation and racial disparities in
access to critical services, King County seeks to support senior centers in becoming vibrant
and inclusive Senior Hubs that expand outreach to isolated seniors and support opportunities
for engagement among King County's diverse community of seniors. This strategy promotes
belonging where systems, biases, miscommunications and/or cultural differences too often
isolate. Partner agencies funded through this strategy will expand King County's racial equity
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DocuSign Envelope ID: 06EA600D-4F70-481D-8988-A5DEFE6D5ED6
goals by conducting inclusive outreach to diverse older adults. Partner agencies will pay
particular attention in outreaching to Black, Indigenous, and People of Color (BIPOC)
communities, communities whose primary language is not English, and communities
experiencing poverty with reduced access to needed resources.
A. Program Activities
The Contractor shall serve as a partner in the Bringing Elder Services Together (BEST) HUB
("Senior Hub"), providing opportunities for diverse seniors and/or their caregivers who live in
southeast King County to experience social engagement and connection, engage in activities
that promote healthy aging, and access resources that support seniors to live in their
communities of choice. The Contractor shall pay particular attention to outreach and inclusion
for senior veterans and military service members and their families, and seniors from diverse
cultural groups.
1. The Contractor shall operate as a Senior Center as follows:
a. Senior Centers shall provide at least three of the following services:
i. Food and nutrition programs, and/or congregate (shared) meals;
ii. Social activities;
iii. Information and assistance that connects individuals to aging networks
and services;
iv. Educational opportunities for enrichment and life -planning;
v. Celebratory events for holidays, birthdays, cultural experiences, etc.;
and/or
vi. Health promotion, wellness and fitness.
b. Senior Center services shall be ongoing and offered on a regular basis, but do
not need to be at the same location every day. The Contractor's senior center
may meet or provide services at different locations on different days, as long as
there is a consistent schedule easily accessed by intended, eligible participants
and community organizations who can depend upon the Contractor to host a
senior center at a specified location on any specific day.
c. The Contractor shall staff programs as needed to support delivery of services.
d. The Contractor shall exercise all due care and diligence and take all reasonable
steps to ensure the values, conduct, and associations of any subcontractors or
third parties delivering services to participants do not conflict with the VSHSL
Levy's Guiding Principles, the work described in this Contract, or King County's
prioritization of racial equity and social justice.
2. The Contractor shall operate as a Senior Hub by providing the following services:
a. Offering cultural competency: In order to effectively operate and provide services
with cultural competency, a contractor maintains a defined set of values and
principles, and demonstrates behaviors, attitudes, policies, and structures that
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DocuSign Envelope ID: 06EA600D-4F70-481D-8988-A5DEFE6D5ED6
enable said contractor to work in cross-cultural situations. As such, the three
following components must exist:
i. Accessibility: The Contractor evaluates and modifies the way in
which its services are accessible (language, location, delivery
style) to populations whose modes of engagement are different
than the majority population.
ii. Relevance: The Contractor identifies specific culturally -based
needs of populations and modifies the services delivered in order
to meet those needs, including acquiring and institutionalizing
cultural knowledge.
iii. Commitment: The Contractor periodically conducts a self -
assessment and reviews its cultural competency, including
obtaining input from participants and non -participant culturally
diverse populations and key stakeholders and uses this feedback
in policy making, contractor administration, and service delivery.
b. Operating with cultural responsiveness and reflection: An approach and/or
programming that honors and engages the history, beliefs, traditions, and values
of those whom are served; implements the approach and programming with
staffing that share same cultural, racial, and/or ethnic background of those whom
are served.
c. Conducting culturally competent focus population -specific outreach to increase
participation and provide opportunities for inclusive social engagement for
seniors who might otherwise remain isolated or disengaged.
d. Conducting culturally competent outreach to increase participation and provide
opportunities for inclusive social engagement for senior veterans, military
servicemembers and their respective families.
e. Providing guided coordination, connections, and active navigation of referrals
between the Senior Hub and King County Veterans Program with offices located
in Seattle and Tukwila for senior veterans, military servicemembers and their
respective families.
f. Providing guided connections and active navigation of referrals between the
Senior Hub and other specified VSHSL-funded service providers, as appropriate
and as agreed upon on a case -by -case basis in partnership with King County.
g. Actively collaborating and coordinating with members of the Senior Hub
Collaborative to share resources, including but not limited to web -access
resources and outreach tools.
h. Coordinating with other community organizations to expand the services
available through the Senior Hub.
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DocuSign Envelope ID: 06EA600D-4F70-481D-8988-A5DEFE6D5ED6
i. Increasing knowledge of and/or participation in Community Living Connections.
j•
Representing the voice of the seniors served by the Senior Hub in other human
service collaboratives, on issues such as transportation, food access and
housing, as appropriate and as agreed upon on a case -by -case basis in
partnership with King County.
k. Prioritizing participation in racial equity trainings and other trainings in partnership
with and as directed by King County.
3. The Contractor shall collaborate with the other partners of the Bringing Elder
Services Together (BEST) HUB to expand activities for inclusive outreach to focus
populations, including but not limited to the following (same for all):
a. Partnering with Veterans of Foreign Wars (VFW), the American Legion, and the
Paralyzed Veterans of America to expand veteran's outreach and social
engagement opportunities in Burien and Tukwila.
b. Connecting King County's Veteran's Program (KCVP's) Tukwila office to senior
programs and resources.
4. As a Senior Hub partner, the Contractor shall take the lead on the following outreach
activities to the focus populations:
a. Programming and outreach specific to the needs of senior veterans and military
servicemembers and their respective families to ensure low barrier access to
Senior Hub services, resources, and activities.
b. Enhancing connections and partnerships with various cultural communities by
entering into Memorandum of Understanding(s) (MOU) that outlines shared
resources, establishes programs that meet community needs and promotes
social engagement.
5. The Contractor shall participate in the Senior Hubs Learning Collaborative, with
representation by at least one staff member at each of the scheduled meetings.
6. The Contractor shall plan and adjust for long-term program structures and delivery
with DCHS review and approval that adhere to current public health guidance and
government orders meant to stop the spread of the COVID-19 virus, understanding
many program participants are in the high -risk category of susceptibility to the virus.
Best efforts shall be made to engage isolated seniors and respond to their diverse
needs.
7. The Contractor shall work with King County staff to create a referral protocol (the
"Referral Protocol") with an appropriate entity when identified for the purpose of
providing referrals for affordable housing for seniors. The Referral Protocol may be
changed upon mutual written agreement of the parties.
8. Unless this SOW provides otherwise, all work performed and services delivered by
the Contractor during the Services Period shall be in conformance with the
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DocuSign Envelope ID: 06EA600D-4F70-481D-8988-A5DEFE6D5ED6
requirements and descriptions of this Contract and be in compliance with all other
terms and conditions of this Contract.
B. Participant Eligibility
Eligible participants for services are seniors and/or their caregivers and senior veterans,
military servicemembers, and their respective families throughout King County meeting the
VSHSL's definitions.
C. Focus Population
Among eligible participants, the focus population shall include diverse older adults, and
emphasis shall be placed on serving seniors from BIPOC communities, communities
whose primary language is not English, and communities experiencing poverty with
reduced access to needed resources.
D. Definitions
1. DCHS web -referenced definitions for the following terms used within this SOW
can be found at https://kingcounty.gov/VSHSL-definitions.
a. Caregiver
b. Implementation Plan
c. Military Servicemember
d. Senior
e. Veteran
2. Definitions for the following terms used within this SOW can be found in the
VSHSL Implementation Plan at https://kingcounty.gov/VSHSL-Implementation-
Plan.
a. Financial Stability
b. Healthy Living
c. Housing Stability
d. Service System Access and Improvement
e. Social Engagement
3. Definitions for other terms used within this SOW:
a. Senior Center
For the purposes of this SOW, a "senior center" is an entity that hosts a
dedicated space (physical or web -based) for seniors (persons 55 and
older) to gather in order to access services that promote healthy aging
and to experience life enrichment, empowerment, belonging, and
enjoyment. The space defined as the senior center may be a stand-alone,
dedicated building or be part of a larger or shared center that has multiple
purposes. That space may also include a series of spaces or locations.
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DocuSign Envelope ID: 06EA600D-4F70-481D-8988-A5DEFE6D5ED6
b. Senior Hub
For the purposes of this SOW, a "Senior Hub" is a senior center, or set
of partnering senior centers, with the staffing, programmatic, and systems
capacity to serve as the recognized resource center on aging services
and supports for a focused geographic area and/or specific cultural
group(s), including but not limited to the Focus Population. If the Senior
Hub consists of partnering senior centers, the times and locations of
services may be spread between the partnering centers in order to
achieve the level of access required to be considered a Senior Hub.
Services need not be equal between each partner and may be structured
so as to capitalize on the strengths that each partner brings to the
partnership as well as on the needs of the portion of the Focus Population
each partner seeks to serve.
c. Senior Hubs Learning Collaborative
For the purposes of this SOW, the "Senior Hubs Learning
Collaborative" means a structured forum for supporting best practices
and shared learning among the awarded Senior Hubs. All Senior Hub
partners will participate. Frequency and format of meetings will be
determined in collaboration with all Senior Hubs and King County staff.
d. Services Period
The period of time during which Contractor will be paid, funded, or
reimbursed according to the terms and conditions of this Contract. If no
other date is listed in this SOW, the Services Period shall begin when
this Contract becomes effective, which is the last date of signature of the
Contract.
E. Contract Milestones
The Contractor shall meet the following milestones during program years 2024:
1. 2024 Milestones
a. By March 31, 2024, develop a 2024 workplan with King County.
III. PERFORMANCE MEASUREMENT AND EVALUATION
A. Performance Measurement and Evaluation Planning Process
The Contractor shall name a person who will lead performance measurement,
evaluation, and continuous quality improvement activities for this Contract. A
Performance Measurement and Evaluation (PME) Plan is intended to provide the
Contractor and King County with useful information for decision -making, planning and
program management.
Any Senior Center receiving King County funding through ASD will align to the current
senior center PME Plan for performance measurement and data reporting. In
collaboration, all senior centers will engage in data review and work toward continuous
improvement of ensuring the Senior Center PME Plan is relevant to the services
offered through and populations served by senior centers in King County.
B. Performance Measures
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DocuSign Envelope ID: 06EA600D-4F70-481D-8988-A5DEFE6D5ED6
Performance measures shall be measured using individual -level and/or aggregate -
level data submitted pursuant to this Contract. Specific data elements and reporting
mechanisms shall be defined in the PME Plan. If deemed necessary, additional
evaluation activities, such as focus groups, surveys or more rigorous evaluation
projects, may also be included in the PME Plan.
At least one of each type of performance measure (below) shall be included in the final
PME Plan. Where there are multiple contractors working on a related program or
strategy, the PME Plan may also include at least one strategy -level performance
measure.
1. Quantity of service provided: How much did we do?
For example, number of seniors and/or their caregivers served by the Senior
Hub each quarter.
2. Quality of service provided: How well did we do it?
For example, percent of Senior Hub participants who identify with the target
population for the senior center.
3. How seniors have been impacted: Is anyone better off?
For example, percent of Senior Hub participants who indicate that they feel
more connected to their community (from survey or focus group).
Once developed and reviewed by each party, the Contractor shall be required to
adhere to and perform the reporting and other services described in the PME Plan;
provided, however, that the Contractor's failure to meet any specific performance
targets or other metrics outlined in the PME Plan shall not constitute a breach of this
Contract or this SOW.
C. Modification of the PME Plan
Either party may suggest revisions to the PME Plan. The party requesting revisions to
the PME Plan (the "Requesting Party") shall submit the suggested changes in writing to
the other party (the "Receiving Party").
Within five business days of receipt, the Receiving Party shall review the revised PME
Plan. Prior to the expiration of such period, the Receiving Party shall provide a written
response to the Requesting Party that the Receiving Party either (i) accepts the revised
PME Plan as provided by the Requesting Party, or (ii) makes additional changes to the
PME Plan.
If modifications have been requested by the Receiving Party, then the parties shall
discuss in good faith the original and subsequent modifications until an acceptable
PME Plan has been developed and each party has provided the other with written
acceptance of such plan.
IV. PARTNERSHIP AND REPORTING REQUIREMENTS
A. Partnership Activities
1. The Contractor shall work with King County staff to coordinate and align
services with other VSHSL-funded organizations and system partners in order
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DocuSign Envelope ID: 06EA600D-4F70-481D-8988-A5DEFE6D5ED6
to effectively and efficiently administer a set of services that clients may be
seeking to access.
2. The Contractor shall participate in regular meetings of levy -funded
organizations, if and when these are convened, to improve system connection
and coordination of existing services and support best practices and shared
learning.
3. The Contractor shall engage in any levy competency trainings offered by King
County. These training opportunities shall be offered at no cost to VSHSL-
funded providers to help providers attain and maintain key skills and concepts
that will support the VSHSL's goals of effectiveness, efficiency and equity.
4. The Contractor shall include an attribution to the VSHSL with the use of the
VSHSL logo and/or a statement such as "This program receives funding from
the King County Veterans, Seniors and Human Services Levy" in all program
marketing materials, digital or hardcopy, developed during this contract period.
B. Reporting Activities
1. The Contractor shall participate in monthly check -ins with King County staff
either in person or by phone. Check -ins may be reduced or increased in
frequency based on program needs and King County needs to ensure program
accountability and the provision of adequate support for the program.
2. The Contractor shall submit a monthly summary of services and progress
towards milestones as applicable. This summary shall be submitted with the
submission of each invoice provided to King County.
3. Starting on January 1, 2024, the Contractor shall collect individual -level and/or
aggregate -level data about services and client outcomes and submit to King
County on a quarterly basis. Reports are due within ten business days following
the end of each quarter of the calendar year. The format and reporting
mechanisms for this report shall be provided by King County and be outlined in
the PME Plan.
4. The Contractor shall submit an annual narrative progress report to King County
on January 15 following each program year. The report shall cover the activities
of the previous year (January — December). For 2024, the Contractor shall
provide its final annual progress report (a) if the Contract ends on December
31, 2024, by January 15, 2025, or (b) if the Contract ends on any date prior to
December 31, 2024, within thirty (30) calendar days of such end date. The
format and questions for the annual narrative progress report shall be provided
by King County.
5. By the date outlined in the PME Plan, the Contractor shall submit client
satisfaction data gathered through the Client Satisfaction Collection Method to
King County.
6. King County reserves the right to request additional supporting documentation
or information, as needed, and between reporting periods. A minimum of three
business days' notice shall be provided to the Contractor. If the Contractor
believes such notice is inadequate to prepare the report, it shall work with King
County to adjust the due date for additional requested information.
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DocuSign Envelope ID: 06EA600D-4F70-481D-8988-A5DEFE6D5ED6
7 The meeting and reporting requirements of this Section IV. shall begin on the
date this Contract becomes effective.
V. COMPENSATION AND METHOD OF PAYMENT
Regular payment for activities covered by this Contract shall be based on (1) meeting the
deliverables outlined in the table below, and (2) the Contractor incurring periodic costs and
expenses during the Services Period in performing such services as described in Section II.A.,
PROGRAM DESCRIPTION: Program Activities of this SOW greater than or equal to the
periodic payment listed in the table below. Also, by entering into the contract, the Contractor is
agreeing to make concerted efforts to meet the program activities and contract milestones as
outlined in Section II., PROGRAM DESCRIPTION and program and reporting requirements as
outlined in Section IV., PARTNERSHIP AND REPORTING REQUIREMENTS. The Contractor
is further required to engage in continuous quality improvement as outlined in the PME Plan in
partnership with King County staff. If, through analysis of the required reports and data or
through conversations with the Contractor, it is determined that the program model, as
described in this SOW, is not successfully or sufficiently serving the King County older adults
community, the Contractor agrees to work with King County to re -envision the program model,
make changes to the PME Plan and pivot, using learnings to improve service delivery. Such
adjustments will be documented in an amendment to this Contract signed by both parties.
If (a) the Contractor does not meet the agreed upon program activities, deliverables, and/or
contract milestones during two quarters of the Contract; and/or if (b) the Contractor fails to
engage with the King County staff to re -envision the program model or make necessary
adjustments in order to better serve King County seniors, then (c) King County reserves the
right to (i) request specified corrective action in writing, or (ii) either before such a request is
issued or if such a request is unheeded or does not produce improved engagement toward
quality improvement, to reduce the contract amount, withhold payment, or terminate the
contract in line with notice requirements in this contract's boilerplate.
A. 2024 Billing Invoice Package
Every month: The Contractor shall submit a Billing Invoice Package (BIP) monthly that
consists of a signed invoice statement and other reporting requirements as stated in Section
IV., PARTNERSHIP AND REPORTING REQUIREMENTS of this SOW in a format approved
by King County.
Every quarter and upon the termination or expiration of this Contract: As outlined in the 2024
Payment Table below, the Contractor shall submit actual expenditures for allowable expenses
from the previous quarter pursuant to services described in this SOW (Actual Expenditures) as
part of the BIP. These actual expenditures shall be transmitted in the form of a detailed
general ledger report from Contractor's financial system, including a budget to actuals
reconciliation related to activities outlined in this SOW (General Ledger).
The BIP is due within ten (10) business days following the end of each payment period. The
total amount of payments to the Contractor for each year of this Contract shall not exceed the
yearly funding allocation as noted in the funding table in Section I., WORK STATEMENT,
unless otherwise approved by King County in writing.
The Contractor shall advise King County quarterly of any material changes in revenues from
sources other than the County that are used to provide the services funded under this
Contract. The Contractor agrees to re -negotiate, as needed, if the County determines that
such changes are substantial.
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DocuSign Envelope ID: 06EA600D-4F70-481D-8988-A5DEFE6D5ED6
Contractor's obligation to submit a BIP shall not begin until after the effective date of this
Contract.
B. Quarterly Budget to Actuals Reconciliation and Payment Process
1. The County shall review, on a quarterly basis, Actual Expenditures compared to the
actual payments made to the Contractor and scheduled payments (see 2024 Payment
Table below) for such quarter (Quarterly Aggregate Payment).
2. If the County determines that Actual Expenditures equal or exceed the Quarterly
Aggregate Payment, then the County shall pay the full amount listed in the 2024
Payment Table that are then currently due and owing (Current Payment).
3. If the County determines that Actual Expenditures are (a) less than the Quarterly
Aggregate Payment and (b) that difference is less than or equal to the next scheduled
payment to be made by the County (the Next Payment), then the Next Payment shall
be reduced by such difference.
4. If Actual Expenditures are (a) less than the Quarterly Aggregate Payment and (b) that
difference is more than the Next Payment, then the County shall be relieved from its
obligation to make the Next Payment, and may: (c) lower the amount of future
payments by the remaining difference (such as reducing, pausing or skipping payment)
and/or (d) require that the Contractor submit a plan stating how excess payments will
be applied to future program purposes as described in this Agreement (the plan must
be approved in writing by the County). The County, in its sole discretion, will determine
whether the Contractor's actual reported expenditures are allowable. The County's
decisions regarding how excess payments by the County will be treated under this
Section are final. The County reserves the right to recapture unspent funds.
5. If there is no Next Payment as a result of the expiration or termination of this Contract,
then the Contractor shall return any difference between Actual Expenditures and the
final Quarterly Aggregate Payment within ten (10) calendar days of King County's
review and analysis of the final BIP. Payment instructions will be provided in writing by
the County within three (3) business days of such final BIP analysis.
6. As mutually agreed to in writing by the parties, the aggregate amount of any and all
reduced or withheld Next Payments described in Subsections 3 and 4 above may be
carried forward into future Payment Periods to reimburse Contractor for Actual
Expenditures in excess of the Quarterly Aggregate Payment. Unless otherwise agreed
to by the parties, such reimbursement will be made with the Next Payment.
2024 Payment Table
Date
Due
Payment
Period
Payment / Fund Source
Deliverable
February
14, 2024
Preceding
month
$5,000
$5,000
VSHSL Fund
- Seniors
Total
On -time completion / submission of:
1. Accurate invoice
2. Summary of progress towards
2024 workplan and/or
milestones as applicable
March 14,
2024
Preceding
month
$5,000 VSHSL Fund
- Seniors
On -time completion / submission of:
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2024 Payment Table
Date
Due
Payment
Period
Payment / Fund Source
Deliverable
1. Accurate invoice
2. Summary of progress towards
2024 workplan and/or
$5,000
Total
milestones as applicable
April 12,
Preceding
$5,000
VSHSL Fund
On -time completion / submission of:
2024
month
- Seniors
1. Accurate invoice
2. Individual -level and/or
aggregate level data
3. General Ledger & Updated
$5,000
Total
Budget reflecting Quarterly
Expenditures, due April 19,
2024
4. Summary of progress towards
2024 workplan and/or
milestones as applicable
May 14,
Preceding
$5,000
VSHSL Fund
On -time completion / submission of:
2024
month
- Seniors
1. Accurate invoice
2. Summary of progress towards
2024 workplan and/or
milestones as applicable
$5,000
Total
June 14,
Preceding
$5,000
VSHSL Fund
On -time completion / submission of:
2024
month
- Seniors
1. Accurate invoice
2. Summary of progress towards
2024 workplan and/or
milestones as applicable
$5,000
Total
July 15,
Preceding
$5,000
VSHSL Fund
On -time completion / submission of:
2024
month
- Seniors
1. Accurate invoice
2. Individual -level and/or
aggregate level data
3. General Ledger & Updated
$5,000
Total
Budget reflecting Quarterly
Expenditures, due July 22,
2024
4. Summary of progress towards
2024 workplan and/or
milestones as applicable
August 14,
Preceding
$5,000
VSHSL Fund
On -time completion / submission of:
2024
month
- Seniors
1. Accurate invoice
2. Summary of progress towards
2024 workplan and/or
milestones as applicable
$5,000
Total
September
Preceding
$5,000
VSHSL Fund
On -time completion / submission of:
16, 2024
month
- Seniors
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2024 Payment Table
Date
Due
Payment
Period
Payment / Fund Source
Deliverable
1. Accurate invoice
2. Summary of progress towards
2024 workplan and/or
$5,000
Total
milestones as applicable
October
Preceding
$5,000
VSHSL Fund
On -time completion / submission of:
15, 2024
month
- Seniors
1. Accurate invoice
2. Individual -level and/or
aggregate level data
3. General Ledger & Updated
$5,000
Total
Budget reflecting Quarterly
Expenditures, due October 22,
2024
4. Summary of progress towards
2024 workplan and/or
milestones as applicable
November
Preceding
$5,000
VSHSL Fund
On -time completion / submission of:
15, 2024
month
- Seniors
1. Accurate invoice
2. Summary of progress towards
2024 workplan and/or
milestones as applicable
$5,000
Total
December
Preceding
$5,000
VSHSL Fund
On -time completion / submission of:
13, 2024
month
- Seniors
1. Accurate invoice
2. Summary of progress towards
2024 workplan and/or
milestones as applicable
$5,000
Total
January
Preceding
$5,000
VSHSL Fund
On -time completion or submission
15, 2025
month
- Seniors
of:
1. Accurate invoice
2. Individual -level and/or
aggregate level data
$5,000
Total
3. General Ledger & Updated
Budget reflecting Quarterly
Expenditures, due January 23,
2025
4. Annual narrative progress
report
5. Summary of progress towards
2024 workplan and/or
milestones as applicable
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City of Tukwila
City Council Community Services & Safety Committee
Meeting Minutes
April 8, 2024- 5:30 p.m. - Hybrid Meeting; Hazelnut Conference Room & MS Teams
Councilmembers Present:
Staff Present:
De'Sean Quinn, Acting Chair; Mohamed Abdi, Hannah Hedrick
Eric Dreyer, Eric Lund, Laurel Humphrey, Pete Mayer, David Rosen,
Brandon Miles, Jeffri Peters, Bella Montoya
Acting Chair Quinn called the meeting to order at 5:30 p.m.
I. BUSINESS AGENDA
Councilmember Quinn announced he would recuse himself from discussing the first item and left
the room.
A. Grant Agreement: 2024 Veterans, Seniors and Human Services Levy
Staff is seeking approval to accept $60,000 from the King County Department of Community
and Human Services as part of the Veterans, Seniors and Human Services Levy for senior
programming.
Committee Recommendation:
Majority approval. Forward to April 15, 2024 Regular Meeting.
Councilmember Quinn re-entered the room.
B. 2023 Parks and Recreation Annual Report
Staff is seeking Council approval to accept $125,000 from the Washington State Department of
Natural Resources to support Green Tukwila projects in Southgate, Codiga, Riverton and
Crestview Parks.
Committee Recommendation:
Discussion only.
C. 2023 Police Department Annual Report/Strategic Plan
Staff is seeking approval to apply for the Port of Seattle's 2024 Economic Development Grant
in the amount of $22,780 to be used for Experience Tukwila social media, website search
engine optimization, and technical assistance to small businesses through community -based
organizations.
Committee Recommendation:
Unanimous approval.
II. MISCELLANEOUS
Staff shared that a request for a FY25 Congressional earmark has been submitted for the
community center HVAC replacement project.
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COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
4/8/24
LH
4/15/24
LH
ITEM INFORMATION
ITEM NO.
7.B.
STAFF SPONSOR: LAUREL HUMPHREY
ORIGINAL AGENDA DATE: 4/8/24
AGENDA ITEM TITLE Resolution amending the City Council Rules of Procedure
CATEGORY ® Discussion
Mtg Date 4/8/24
❑ Motion
Mtg Date
® Resolution
Mtg Date 4/15/24
❑ Ordinance
Altg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
SPONSOR ® Council ❑ Mayor ❑ Admin Svcs ❑ DCD
Finance ❑ Fire ❑ P&R ❑ Police ❑ PW
SPONSOR'S
SUMMARY
Several proposed amendments to the City Council's Rules of Procedure emerged from the
2024 City Council Retreat. Those proposals are incorporated in the draft as well as other
staff suggestions.
REVIEWED BY
❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev.
❑ LTAC
DATE: N/A
❑ Arts Comm.
❑ Parks Comm. ❑ Planning Comm.
COMMI1 tEE CHAIR: N/A
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED
AMOUNT BUDGETED
APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
4/8/24
Forwarded to the next Regular Meeting
MTG. DATE
ATTACHMENTS
4/8/24
Information Memo dated 4/1/24
Draft Resolution
4/15/24
Draft Resolution
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, REPEALING RESOLUTION NO. 2073;
ADOPTING REVISED CITY COUNCIL RULES OF PROCEDURE.
WHEREAS, RCW 35A.11.020 gives the City Council of each Code City the power to organize
and regulate its internal operations within the provisions of Title 35A RCW; and
WHEREAS, the City Council intends to periodically update its meeting and other business
procedures to align with state law, the current environment and modern best practices;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
HEREBY RESOLVES AS FOLLOWS:
Section 1. The Rules of Procedure of the City Council attached hereto as Exhibit A are
adopted.
Section 2. The Rules of Procedure shall be reviewed on at least a biennial basis and
updated as necessary.
Section 3. Resolution No. 2073 is hereby repealed.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular
Meeting thereof this day of , 2024.
ATTEST/AUTHENTICATED:
Andy Youn, CMC, City Clerk Mohamed Abdi, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Office of the City Attorney
Attachment: Exhibit A, "Rules of Procedure of the Tukwila City Council"
2024 Legislation: Council Rules of Procedure
Version: 03/31/2024
Staff: L. Humphrey
Page 1 of 1
65
II.
I. NOTE: Shaded text denotes changes made after the 4/8/24
Committee of the Whole meeting.
Rules of Procedure of the Tukwila City Council
Introduction
The Rules of Procedure set forth herein are adopted for the sole benefit of the members
of the City Council to assist in the orderly conduct of Council business. These Rules of
Procedure do not grant rights or privileges to members of the public or third parties.
Failure of the City Council to adhere to these rules shall not result in any liability to the
City, its officers, agents, and employees, nor shall failure to adhere to these rules result
in invalidation of any Council act.
Ill. City Council Powers and Duties
A. City Council Authority
1. As the legislative branch of city government, the City Council is responsible
for passing laws, setting the municipal budget, establishing policy, and other
responsibilities defined by state law.
2. Decisions are made as a collective body and no individual member has any
extraordinary powers beyond those of other members, except as described
in Section I.B.
3. Members of the Council shall refrain from becoming directly involved in the
administrative affairs of the City, including intervening in staff decision -
making, scheduling or directing work, and executing priorities without the
prior knowledge and approval of the City Council as a whole.
4. The City Council has no policy direction over judicial matters and members
may not interfere with judicial processes or decisions.
B. Council President — Mayor Pro Tempore
1. At the first Regular Meeting in January of each year, members of the City
Council shall elect from their number a Council President who shall hold
office at the pleasure of the Council. The general practice is to elect
presidents in a rotating order by seniority, which is determined by the:
a. Greatest consecutive number of years served;
b. Greatest consecutive number of years plus months or years served
prior to the current term(s);
c. Number of votes when elected.
2. If the Councilmember who is next in line is unable to serve as Council
President, they will notify the City Council in writing by the last Regular
Meeting of the previous year. If this opt -out request is approved by the City
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Council, service will fall to the next Councilmember in the order of seniority.
The Councilmember whose opt -out was accepted by the City Council will
remain at the top of the rotation with the opportunity to serve as Council
President the following year.
3. In the absence of the Mayor, the Council President shall become the Mayor
Pro Tempore and perform the duties of the Mayor except that the Council
President shall not have the power to appoint or remove any officer or to
veto any ordinance.
4. If a vacancy occurs in the office of Council President, the City Council, at
their next Regular Meeting, shall select a new Council President to serve
the remainder of the year.
5. If a vacancy occurs in the office of the Mayor, the City Council, at their next
Regular Meeting, shall elect from their number a Mayor who shall serve until
a Mayor is elected and certified at the next municipal election.
C. Working Relationship with City Administration
1. Councilmembers should approach work with a collaborative spirit,
assuming that city staff also want a successful outcome toward what is best
for the City of Tukwila.
2. Councilmembers should communicate with staff in a respectful tone that
acknowledges their professionalism, experience, and expertise.
If a Councilmember has a concern with staff behavior or something a staff
member says in any setting, they will address that concern to the Mayor and
City Administrator.
3,4. The City Council expects that staff presentations be clear and concise, and
that questions are answered directly and efficiently.
D. Requests for Administration Staff Assistance
1. Requests for staff time in the form of assistance or a work product should
be made through appropriate channels, which are determined based upon
the nature of the request.
2. Requests for staff time are either minimal, with limited impact, or
significant, meaning requiring one or more hours to complete and/or
requiring the creation of a new work product, thereby affecting schedules,
work assignments, or staffing levels.
3. No Councilmember shall request or direct staff to initiate any significant
action, project or study without the consent of a majority of the Council
obtained during a Committee of the Whole or Regular or Special Meeting.
4. The City Council should consider existing City priorities, budget and staffing
levels when deliberating such a request. If approved by the full Council, the
request will be noted on an appropriate committee work plan.
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5. Regardless of the level of staff assistance, written information provided by
staff should be distributed to all Councilmembers.
E. Consequences
1. The Council has power under state law to impose punishment on its
members, short of removal of office, for violation of state law or these
Council rules.
2. If a Councilmember violates state law or these rules, the Presiding Officer
shall call such member to order, in which case such member shall be silent
except to explain or continue in order.
3. If the Presiding Officer violates state law or these rules, or fails to call an out
of order member to order, then any other member of the Council may, under
a point of order, call the Presiding Officer or such other member to order, in
which case the Presiding Officer or such member, as the case may be, shall
be silent except to explain or continue in order.
4. Additional consequences may include a verbal admonition, written
reprimand, censure, expulsion from the meeting at which the conduct is
occurring, removal of the Councilmember from the Council committee chair
positions or committee memberships, or removal of intergovernmental
duties. Expulsion for such behavior in the Council's presence shall require
the affirmative vote of a majority of the entire Council, specifying in the order
of expulsion the cause thereof.
IV. City Council Meetings
A. Regular Meetings
1. The City Council shall meet regularly on the first and third Mondays of each
month, except those designated as City holidays, at 7:00 p.m. unless an
alternative starting time is set and notice is provided to the public.
2. Regular Meetings will be held at Tukwila City Hall, 6200 Southcenter
Boulevard, unless otherwise publicly noticed.
3. During Regular Meetings the City Council may take formal actions including,
but not limited to, adopting ordinances or passing motions or resolutions.
B. Committee of the Whole Meetings
1. The City Council shall meet as a Committee of the Whole on the second
and fourth Mondays of each month, except those designated as City
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holidays, at 7:00 p.m. unless an alternate starting time is set and notice is
provided to the public.
2. The Committee of the Whole shall meet at Tukwila City Hall, 6200
Southcenter Boulevard, unless otherwise publicly noticed.
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3. Meetings of the Committee of the Whole shall be held primarily to consider
current issues, discuss policy matters in detail, and coordinate the work of
the City Council. The Committee of the Whole will have no power to take
final actions including, but not limited to, adopting ordinances or passing
motions or resolutions.
C. Special Meetings
Special meetings may be called by the Mayor, Council President, or any
three Councilmembers by delivering written notice personally, by mail, by
fax, or by electronic mail to each member of the Council at least 24 hours
before the time specified for the proposed meeting and with public notice
made pursuant to RCW 42.30.080.
D. Executive Sessions
1. The City Council may hold an Executive Session during a Regular Meeting,
Special Meeting, or Committee of the Whole to consider certain matters of
confidential concern as set forth in RCW 42.30.110.
2. Before convening an Executive Session, the Presiding Officer must publicly
announce the purpose and the time upon which the Executive Session will
be concluded. An Executive Session may be extended to a later time by
public announcement by the Presiding Officer.
3. Councilmembers must keep confidential all written materials and verbal
information provided during Executive Sessions. This prohibition continues
to apply after an individual no longer serves on the City Council.
E. Retreats and Work Sessions
1. The entire Council may meet periodically in a retreat or work session setting
as deemed appropriate by the Council President or a quorum of the Council,
respectively.
2. No final action will be taken at a retreat or work session.
3. Retreat and work session meetings are open to the public and subject to
the requirements of RCW 42.30.
F. Attendance
1. Councilmembers are expected to maintain reliable attendance at all types
of meetings described above.
2. Pursuant to RCW 35A.12.060, a City Council position shall be forfeited if
the Councilmember fails to attend three consecutive Regular Meetings
without being excused by the Council.
3. A Councilmember wishing to be excused from a Regular Meeting will
provide advance notice to the Council President or Legislative Analyst, who
will in turn notify the other members of the City Council in advance of the
meeting.
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G. Councilmember Remote Attendance at Meetings
1. In the event of an emergency as declared by the City, State and/or Federal
government, the City Council may arrange for electronic participation at a
Regular Meeting, Committee of the Whole, Special Meeting, Executive
Session, retreat, standing committee meeting, or work session.
a. During a fully -remote meeting, Councilmembers may attend by phone
or other electronic means that allow all participants to hear one
another.
b. Fully -remote meetings are open to the public and arrangements must
be conducted such that the public can hear the meeting while it is
occurring, subject to the requirements of RCW 42.30.
2. In times of non -emergency, the City Council prefers and recognizes the
value of in -person attendance at meetings as integral to public service.
However, remote attendance by a Councilmember not physically able to be
present, whether for all or part of a meeting, is allowed subject to the
following provision:
a. Councilmembers may attend remotely a maximum of five Regular or
Committee of the Whole meetings per calendar year; provided the
Council may, by majority vote, allow a Councilmember to attend
additional meetings remotely in excess of five per year due to medical
or other factors beyond the individual's control.
b. A Councilmember planning to attend a meeting remotely should notify
the Legislative Analyst and/or Council President no later than two
hours prior to the meeting start time or 15 minutes prior to an
emergency meeting.
c. A Councilmember attending remotely will be marked present, counted
toward a quorum, and can vote just as if physically present.
d. If a Councilmember's virtual connection should become lost during the
meeting, the meeting should continue unless quorum is no longer met.
A Councilmember's loss of a virtual connection will not be counted
toward the maximum limit described in Section 2.a.
e. Councilmembers are expected to follow current pandemic quarantine
procedures as recommended by Public Health — Seattle & King
County. Remote attendance for this purpose will not be counted
toward the maximum limit described in Section 2.a.
V. Legislative Process
A. City Council Business
1. Matters to be considered by the Council shall be placed on a standing
committee, Committee of the Whole, or Regular Meeting agenda and
include items required by law to be presented to Council, items requested
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by a majority of the Council, staff -initiated items in accordance with the
City's strategic priorities and work plan, and items referred from previous
meetings.
2. As a general practice, legislative actions to come before the City Council for
a decision should appear first before a standing committee, then the
Committee of the Whole, then a Regular Meeting. Informational items not
requiring a decision may be scheduled with more flexibility as the situation
requires.
3. Items may be placed directly on the agenda of a Committee of the Whole
or a Regular Meeting when the items are approved by the Council
President, and the items are routine or in the event of an emergency.
B. Legislative Actions
1. Ordinances are legislative items used to regulate matters of local concern,
such as land use, animal control, local law enforcement and health and
safety issues. Ordinances must comply with the terms of the U.S. and
Washington State constitutions and the general laws of the City and State.
Many ordinances are classified as "codifiable," meaning the ordinance will
be incorporated into the Tukwila Municipal Code, which makes the laws of
the City easily accessible by subject matter. Examples of non-codifiable
ordinances include the annual property tax levy and adoption of the budget.
Public emergency ordinances may take effect immediately upon final
passage if passed by an affirmative vote of 5 Councilmembers.
2. Resolutions are legislative items that are advisory or policy -oriented in
nature. Resolutions may be used to offer support for ballot measures, set
hearing dates for a street vacation or update fee schedules. Resolutions
are not a part of the Tukwila Municipal Code. Resolutions are signed by the
Council President but are sometimes signed jointly with the Mayor, or
prepared for signature by all Councilmembers, particularly when ceremonial
or honorary in nature.
3. Motions are generally short statements to direct that a specific course of
action be taken on behalf of the City.
4. All proposed ordinances and resolutions shall be reviewed by the City
Attorney and bear the Attorney's certification that they are in correct form
before final passage.
C. Meeting Agendas
1. The City Clerk shall be responsible for preparing agendas for Regular,
Special, and Committee of the Whole meetings, and presented in a timely
manner to the Council President or designee for approval. After the
proposed agenda has been approved, the City Clerk shall publish the final
agenda in accordance with the provisions of RCW 42.30.
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2. The order of a Regular Meeting agenda shall be:
a. Call to Order
b. Pledge of Allegiance
c. Roll Call
d. Land Acknowledgement
e. Public Comments — Including comment on items both on and not on
the meeting agenda.
f. Appointments and Proclamations
g. Presentations — Items pertinent to the City but not relating to other
agenda business, including honoring of guests, special awards, or
speakers external to the City.
h. Consent Agenda — Items that are routine or non -controversial in
nature approved for inclusion by the Council President, Committee of
the Whole, or forwarded by unanimous Committee action. Any
Councilmember may request to remove an item from the Consent
Agenda and place under New Business for further discussion.
i. Public Hearings — May be required by City, State, or Federal law or
directed by the Council. Examples include but are not limited to Local
Improvement Districts, zoning changes, biennial budget, annexation,
moratoria, and quasi-judicial decisions.
j. Unfinished Business — Items of a general nature, including resolutions
and ordinances previously before a standing committee, the
Committee of the Whole or entire Council.
k. New Business — Items of a general nature, including resolutions and
ordinances not previously before a standing committee, the Committee
of the Whole or entire Council.
I. Reports — Brief summaries up to 5 minutes of significant City -related
activities from the Mayor, City Council, and City Administrator.
m. Miscellaneous — Significant City -related items that may need further
Council discussion, action, or City Administration follow-up.
n. Executive Session
o. Adjournment
3. The order of a Committee of a Whole meeting agenda shall be:
a. Call to Order
b. Pledge of Allegiance
c. Land Acknowledgment
d. Public Comments — including comment on items both on and not on
the meeting agenda.
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e. Presentations
f. Public Hearings
g. Special Issues — Items referred from Council committees, referred at
a previous Council meeting, or approved for discussion by the Council
President.
h. Reports
i. Miscellaneous
j. Executive Session
k. Adjournment or Adjournment to a Special Meeting
4. The order of a Special Meeting agenda follows the same order of Regular
Meetings based on what items need to be addressed. The City Council
may not take action on anything not listed on a Special Meeting agenda.
VI. Meeting Conduct
A. Presiding Officer
1. All Regular and Special Meetings of the City Council shall be presided over
by the Mayor or, in the Mayor's absence, by the Mayor Pro Tempore.
2. If neither the Mayor nor the Mayor Pro Tempore is present at a Regular or
Special Meeting, the Presiding Officer for that meeting shall be appointed
by a majority vote of those Councilmembers present, provided there is a
quorum, and the appointment of a Councilmember as Mayor Pro Tempore
shall not abridge their right to vote on matters before the Council.
3. All Committee of the Whole meetings shall be presided over by the Council
President. The Council President may ask another Councilmember to fill in
in the event of a temporary absence. If the Council President will be absent
for an extended period of time (at least three meetings), the Council will
elect a Councilmember to serve in that capacity until the Council President
returns.
4. The Presiding Officer shall preserve strict order and decorum, state all
questions coming before the Council, provide opportunity for discussion on
each item on the table, and announce the decision of the Council on all
subjects. Procedural decisions made by the Presiding Officer may be
overruled by a majority vote of the Council.
B. Parliamentary Procedure
Questions of parliamentary procedure not covered by these Rules of
Procedure shall be governed by Robert's Rules of Order, Newly Revised
(latest edition).
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C. Quorum
1. At all meetings of the City Council, four members shall constitute a quorum
for the transaction of business.
2. Confirmations of appointments by the Mayor, budget transfers, personnel
levels, and formal motions, resolutions, ordinances, and amendments
thereto shall require the affirmative votes of four Councilmembers.
D. Seating
Members of the City Council will be seated at the Council dais in order of
seniority, except that the Council President will be seated in the center
during Committee of the Whole meetings and at the right of the Mayor
during Regular and Special Meetings.
E. General Meeting Decorum
1. While the City Council is in session, the members must preserve order and
decorum and a member shall neither delay nor interrupt the proceedings or
the peace of the Council, nor disrupt any member that has the floor.
2. Meeting participants should focus on the meeting agenda and confine
remarks to the question or matter under discussion.
3. The Presiding Officer should first call upon Chairs and members of standing
committees to speak on items referred from committees.
3:4. A Councilmember desiring to speak shall address the Presiding Officer and
when recognized shall confine their remarks to the question under debate.
5. Councilmembers should aim to keep their initial round of comments to no
more than 5 minutes, and staff or presenter responses to questions will not
count against that time.
4.6. Councilmembers shall not be interrupted unless it is to be called to order.
67. No Councilmember shall speak a second time on the same item until each
Councilmember has been given an opportunity to speak.
6:8. Councilmembers should speak respectfully to one another, to staff, and to
members of the public.
Councilmembers should be attentive to speakers, minimizing distractions
and refraining from side conversations.
8,10. Councilmembers should keep remarks brief, relevant, and
nonduplicative.
11. Toward the goal of effective and efficient meetings, Councilmembers should
arrive prepared, having reviewed materials in advance of the meeting.
Clarifying questions may be directed to City Administration in advance of
the meeting to allow for staff preparation.
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12. To prevent Councilmembers from stepping out of the room and missing key
information, repeating questions that they missed, or asking staff to repeat
information, the Presiding Officer should call for a five-minute recess at
approximately 90 minute intervals and between agenda items where
possible.
F. Motions, Debate, and Voting at Regular or Special Meetings
1. Prior to discussion of an action item, a Councilmember must make a motion,
which must be seconded by another Councilmember, to place it on the
table, except those motions described in subparagraph 3 below, which do
not require a second.
2. Motions are generally encouraged to be made by a Committee Chair and
seconded by a Committee member for those action items previously
discussed in standing committees.
3. Motions not requiring a second include nominations, withdrawal of a motion,
request for a roll call vote, and point of order.
4. After a motion has been made and seconded (if required), Councilmembers
may discuss their opinions on the issue prior to the vote, including why they
will vote for or against the motion.
5. Councilmembers may request a presentation or ask clarifying questions of
staff prior to beginning debate.
6. If a resolution or ordinance, the City Clerk may read the item by title only or,
if requested by any Councilmember, the document may be read in its
entirety.
7. A motion may be withdrawn by the maker of the motion at any time.
8. A motion to amend is defined as amending a motion that is on the floor and
has been seconded, by inserting or adding, striking out, striking out and
inserting, or substituting.
9. A motion to call for the question shall close debate on the main motion and
is nondebatable. This motion requires a second and fails without a two-
thirds majority. Debate is reopened if the motion fails.
10. Motions shall be entertained in the order of precedence outlined in the
current edition of Robert's Rules of Order Newly Revised (latest edition).
11. The Regular or Special Meeting Consent Agenda is adopted by a single
motion.
12. When the discussion is concluded, the Presiding Officer shall repeat the
motion prior to voting.
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13. Unless otherwise provided for by statute, ordinance, or resolution, votes will
be taken by voice, unless a roll call vote is requested by the Presiding
Officer or any Councilmember. Voting normally shall be by seniority;
however, this procedure may be changed by the Presiding Officer.
14. Each member present must vote on all questions before the Council and
may abstain only by reason of conflict of interest.
15. Silence of a Councilmember during a voice vote shall be recorded as an
affirmative vote except where such a Councilmember abstains because of
a stated conflict of interest.
16. No vote may be cast by proxy.
17. The City Council votes on the motion as restated and the Presiding Officer
will state the results of the vote.
18. In case of a tie vote on any motion, the motion fails subject to conditions
outlined in RCW 35A.12.100.
19. In cases where there seems to be no opposition, or on questions of little
importance, the Presiding Officer may seek approval by unanimous
consent.
20. When the Council concurs with an item that does not require a formal
motion, the Presiding Officer will summarize the Council's consensus at the
conclusion of the discussion.
G. Questions of Order
All questions of order shall be decided by the Presiding Officer with the right
of appeal to the majority of Councilmembers present.
H. Adjournments
1. All meetings of the Council shall adjourn no later than 10:00 p.m., unless
extended by majority approval of the Councilmembers present. Items not
acted on by the 10:00 p.m. deadline shall be deferred to the next respective
Council meeting as Unfinished Business, unless Council, by a majority vote
or consensus of members present, determines otherwise.
2. Any Committee of the Whole, Regular, adjourned Regular, Special, or
adjourned Special Meeting may be adjourned in the manner as set forth in
RCW 42.30.090.
VII. Public Participation
A. Public Hearings: The following procedures shall apply to public hearings,
except public hearings subject to Tukwila Municipal Code Chapters 18.104 through
18.116, which shall be subject to the procedures specified therein.
1. The Presiding Officer will formally open the public hearing.
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1,4 City staff will provide a report summarizing and providing context to the
issue at hand.
2,3. Proponents, opponents, and all other individuals who wish to speak to the
matter may address the City Council for up to 5 minutes each. The
proponent shall speak first and is allowed 15 minutes to make a
presentation. The Cou incil may ask questions
3. The opponent is allowed 1-5 minutes to make a presentation. The Council
may ask q estionc
/1. Each side is then allowed ti minutes for rebuttal.
5,4. City Councilmembers may ask further clarifying questions of proponents,
opponents, other commenters, or staff. After the proponents and opponents
have used their speaking time, the Council may ask further clarifying
questions of the speakers.
6. Members of the public who wish to address the Council on the hearing topic
may speak for 5 minutes each.
7,5. Speakers are asked to sign in on forms provided by the City Clerk or, for
those participating remotely, via email in advance of the meeting start time.
8. The Council may ask clarifying questions of speakers and the speakers may
respond.
0. Spgakers should address their comments to the City Council.
10. If a large number of people wish to speak to the issue, the Council may
limit the total amount of comment time dedicated to the Public Hearing.
44-7 Once the Presiding Officer closes the public hearing, no further comments
will be accepted, and the issue is open for Councilmember discussion.
1-2,8.Any hearing being held or ordered to be held by the City Council may be
continued in the manner as set forth by RCW 42.30.100.
B. Public Comment
1. Time is set aside at each Committee of the Whole and Regular Meeting for
members of the public to address the Council about items both included and
not included on the agenda.
2. Public comment is to allow members of the community to provide input to
the City Council and should not interfere with the ability of the City Council
to conduct its business. It is just one of many ways to engage with
Councilmembers.
3. The Presiding Officer will open the public comment period by explaining
how to sign up as well as how any necessary follow-up may occur.
4. Speakers will be limited to commenting once per item during the meeting.
5. Speakers are asked to sign in on forms provided by the City Clerk.
6. Speakers must wait to be recognized by the Presiding Officer.
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7. Speakers are requested to first state their name for the record.
8. Speakers should limit their remarks to 35 minutes or less, unless granted
additional time by the Presiding Officer or majority of the Council.
9. All remarks should be addressed to the Council as a whole and not to
individual Councilmembers, City staff, or members of the audience.
10. No speaker may donate speaking time to another individual.
11. If a large number of people wish to speak to a particular issue, the Council
may limit the total amount of comment time dedicated to that issue.
12. Comments should not be taken on items subject to quasi-judicial
consideration unless it is during a specified public hearing.
13. Written comments may be submitted to the City Clerk or designee for
distribution to the City Council. If seven copies are not provided by the
submitter, copies will be distributed to the City Council by the next day.
14. The Council has the right to invite anyone to speak at times other than the
public comment period, which is done by consensus, unanimous consent
or majority vote.
In general, Councilmembers should refrain from engaging in dialogue with
commenters,—_
4 16. but exceptions can be made toCouncilmembers can briefly request
clarifying information only.
16.17. Councilmembers should not call on staff to give answers to public
commenters on the spot.
1-7,18. The Presiding Officer will thank each speaker in turn, reiterating how
follow-up may occur when appropriate.
C. Disruptions
1. Disruptions of a Council meeting are prohibited and include but are not
limited to the following:
a. Failure of a speaker to comply with the allotted public comment time.
b. Outbursts from members of the public who have not been recognized
by the Presiding Officer.
c. Interfering with other individuals desiring to provide public comment.
d. Behavior that intentionally disrupts or impedes attendance or
participation at a meeting.
2. If an individual is disruptive, the Presiding Officer may terminate that
individual's comment period, request assistance to direct an individual to
their seat or, in extreme cases, request assistance in removing the individual
from the meeting room.
3. If a meeting has become disrupted to the point of a failure of resuming
business, the Presiding Officer should call for a motion to recess.
14 6/16/23 3/28/2/1 4/9/24
79
4. If order cannot be restored, the City Council may order the meeting room
cleared and continue in session or may adjourn the meeting and reconvene
at another location selected by majority vote of the members pursuant to
RCW 42.30.050. Members of the press, except those participating in the
disturbance, are allowed to attend, and final disposition may be taken only
on matters appearing on the agenda.
VI. City Council Committees
A. Standing Committees
1. The City Council may choose to implement a framework of standing
Committees, comprising three Councilmembers each, to aid in the
transaction of its business.
2. The standing Committee titles, scopes of authority, and schedule will be
adopted by resolution in January of each year.
3. The scopes of the standing Committees will be balanced in accordance with
the City's workload.
4. The Council President shall appoint the chair and membership of each
Committee by the second Regular Meeting of each year.
5. The standing Committees shall consider and make policy recommendations
to the City Council. Committees may at times refer items to the entire
Council with no recommendation.
6. Each Committee Chair shall report to the Council the findings of the
committee.
7. Each Committee Chair may review and approve the Committee agenda and
will approve Committee minutes before distribution. The Committee Chair
can authorize the cancellation of a Committee meeting.
8. In the event a Committee member is unable to attend a meeting, another
Councilmember may attend in the absent member's place. If no replacement
can be found, the meeting may still take place with two members.
9. Public comment is typically not accepted at Council committee meetings, but
the Chair may make an exception in limited circumstances when an attendee
may offer a necessary perspective or subject matter expertise.
B. Ad Hoc Committees
The City Council may establish such ad hoc committees as may be
appropriate to consider special matters that do not readily fit the standing
committee structure or that require a special approach or emphasis.
VII. Council Vacancies
A. Vacancy
I 15
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6/16/23 3/28/2/1 4/9/24
A Council position becomes vacant upon the resignation, recall, forfeiture of
position, or death of a Councilmember. The remaining members of the
governing body shall appoint a qualified person to fill the vacant position.
B. Resignation
1. A resignation including an effective date must be submitted to the City
Council in writing.
2. The City Council accepts a resignation by a motion and vote.
C. Appointment
If a vacancy occurs in the office of Councilmember, the Council will follow
the procedures outlined in RCW 35A.12.050. To fill the vacancy with the
most qualified person available until an election is held, the Council will
widely distribute and publish a notice of the vacancy, the procedure, and any
application form for applying. The application forms will be used in
conjunction with an interview of each candidate to aid the Council selection
of the new Councilmember.
VIII. Other Responsibilities
A. Public Records Act Compliance
1. Each Councilmember is responsible for complying with RCW 42.56, laws
that govern public records.
2. Paper and electronic records that relate to the functional responsibility of the
recipient or sender as a public official constitute a public record, which is
subject to public inspection in accordance with RCW 42.56.
3. Councilmembers should send and receive messages related to City
business through the City's email system
4. Emails and/or text messages transmitted through personal accounts and
devices are public records and must be retained accordingly.
5. Social media posts are a public record. Wherever possible, posting should
contain links directing users back to the City's official website for in-depth
information, forms, documents, or online services necessary to conduct
official City business.
6. Public records created or received by a Councilmember will be transferred
to the Legislative Analyst for retention by the City in accordance with
retention requirements under state law.
7. Public records that are duplicates of those in the possession of City staff,
such as meeting agendas, are not required to be retained.
B. Open Public Meetings Act Compliance
1. Each Councilmember is responsible for complying with RCW 42.30, laws
that govern public meetings.
2. If a quorum of the City Council is anticipated at a community or regional
event or meeting, the Legislative Analyst or designee will evaluate the
1 16 6/16/23 3/28/2/1 4/9/24
81
circumstances to determine if a notice of attendance or Special Meeting is
needed.
3. For events not related to City business, four or more Councilmembers may
attend, but may not discuss City business.
4. For events related to City business where a notice of attendance or Special
Meeting has not been issued, only three Councilmembers may attend.
5. Councilmembers should not engage in email or text threads or other
communications involving a quorum of the Council.
6. Councilmembers should refrain from commenting on social media
conversations involving other Councilmembers.
7. Councilmembers shall silence cell phones and other electronic devices
during meetings. To maintain transparency and to ensure that all discussion
and deliberation occurs publicly on the record, Councilmembers shall not
communicate in any electronic format with another Councilmember during a
Council meeting.
C. Code of Ethics
1. Councilmembers must comply with the Code of Ethics for Elected Officials as
codified at Tukwila Municipal Code Chapter 2.97
2. Councilmembers shall not attempt to coerce or influence staff to engage in
any act that is in conflict with, or creates an appearance of conflict with, the
performance of official duties as cited in the City's Code of Ethics for
Employees and Appointed Officials as codified at Tukwila Municipal Code
Chapter 2.95.
IX. Joining the City Council
A. Swearing -in
1. As provided for in RCW 29A.60.280, Councilmembers shall take an official
oath of office upon commencement of their term of office. The oath may be
given by the Mayor, City Clerk, or a judicial officer and will be recorded with
King County_
a. Newly elected Councilmembers will take an oath of office up to ten
days before taking office, at the last Regular Meeting held before
assuming office, or at the first Regular or Special Council meeting after
the first of the year.
b. Newly appointed Councilmembers will take an oath of office at -before
or during the first Regular or Special Council meeting following their
appointment.
B. Orientation
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6/16/23 3/28/2/1 4/9/24
1. New Councilmembers will be scheduled for orientation meetings with the
Mayor, City Administrator, Legislative Analyst, City Clerk, each Department
Director, and the City Attorney. Meetings should take place within 30 days,
but if scheduling challenges arise, may occur up to 60 days within election or
appointment. within 30 90 days of election or appointment.
2. New Councilmembers are expected to review the City of Tukwila
Councilmember Handbook, City Council Rules of Procedure, the Equity
Policy, the AWC Mayor and Councilmember Handbook, and other relevant
information.
C. Required Training
Councilmembers shall receive the training required by the State of
Washington on the fundamentals of the Open Public Meetings Act (OPMA),
Public Records Act (PRA), and records retention requirements per RCW
42.56.150.
D. General Training
Councilmembers are encouraged to attend training on the role of a City
Councilmember such as that which is offered by Association of Washington
Cities.
X. Councilmember Travel and Training
A. Purpose
1. Councilmembers are encouraged to be actively involved in city, county, state,
regional and national organizations for the benefit of the Tukwila community.
2. Councilmembers may travel and attend training, education sessions,
conferences, and meetings, and reasonable expenses will be reimbursed in
accordance with city procedures applicable to employees and officials,
subject to budgetary limit set by the full Council.
3. Councilmembers should report out on conferences and trainings attended.
B. Travel Budget
1. Budgets for City Council travel and training will be set during the biennial
budget adoption and adjusted through the annual budget amendment
process, if necessary.
2. All Councilmembers will have discretionary access to travel funds.
3. The entire Council, by majority, will make the final decision on use of funds
should issues arise.
C. Travel Expenses
1. Councilmembers should exercise prudent judgment in incurring travel
expenses on official city business.
18 6/16/23 3/28/2/1 4/9/24
83
2. Expenses eligible for reimbursement include standard (coach) airfare,
baggage fees, ground transportation, mileage, registration, lodging, and
meals (except alcohol).
3. All receipts must be retained and submitted for processing in accordance with
current procedures established by the Finance Department.
4. Councilmembers may reserve a City vehicle for business travel when
available.
Xl. Voucher Review
A. Purpose
1. Vouchers are the checks with which the City pays its bills. Before the entire
Council approves vouchers on the Consent Agenda at a Regular or Special
meeting, each transaction has gone through multiple layers of review, starting
with the individual staff person responsible for the payment, to supervisor,
and, if appropriate, the Department Director depending on dollar threshold.
Each transaction is then reviewed by designated Finance Department staff
for final authorization and issuance. These checks and balances help protect
the City and provide assurance that all claims presented for payment are
complete and in compliance with established budget and policies.
2. At the beginning of each year, the Legislative Analyst will create a schedule
rotating the task among all Councilmembers.
3. The obligation of the Councilmember providing the review is to gain a general
understanding of City expenditures and ensure alignment with city budget
and policies.
4. If the Councilmember has a concern about any expenditure and how it fits
with established budget and policies, they should request background
information or clarification from the Finance Director or designated staff. In
rare cases, the Councilmember may want to alert the full Council prior to
voucher approval.
5. The reviewing Councilmember should verbally attest to their review prior to
the City Council's approval of vouchers on a Consent Agenda.
1 19
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COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
4/15/24
VC
ITEM INFORMATION
ITEM NO.
7.C.
STAFF SPONSOR: VICKY
ORIGINAL AGENDA DATE: 4/15/24
AGENDA ITEM TITLE Continuation of the 2025-2026 Budget Development Process
CATEGORY ® Discussion
Mtg Date 4/15/24
❑ Motion
Mtg Date
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Altg Date
SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ® Finance ❑ Fire ❑ P&R ❑ Police ❑ PW
SPONSOR'S
SUMMARY
Continuation of the 2025-2026 Budget Development process and discussion.
Items to be covered include: Budget Process Recap, Budget Building Framework,
Introduction to Priority -Based Budgeting (PBB), Revenue Overview, and Capital Budget
Overview
REVIEWED BY
❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev.
❑ LTAC
DATE:
❑ Arts Comm.
❑ Parks Comm. ❑ Planning Comm.
COMMITTEE CHAIR:
RECOMMENDATIONS:
SPONSOR/ADMIN. Finance
COMMITTEE
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED
AMOUNT BUDGETED
APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
4/15/24
MTG. DATE
ATTACHMENTS
4/15/24
Power Point Presentation
85
86
CITY OF TUKWILA 2025-26
x 1
1 BUDGE
DEVELOPMENT PROCESS
te41
Ana
it
The City of opportunity, the community of choice.
00
CO
CO
2025-26 Budget
Development
Marty Wine, Interim City
Administrator
Vicky Carlsen, Finance Director
Pete Mayer, Parks & Rec Director
Griffin Lerner, Fiscal Analyst,
Public Works
Today's Topics
• Budget Process Recap
• Budget Building Framework
• Introduction to Priority Based Budgeting (PBB)
• Revenue Overview
• Capital Program Planning & Budget Overview
• Next Steps
ICity of Tukwila 2025-26 Budget Development 2
Key Milestones
MARCH
BUDGET
KICK-OFF
JULY
Capital
Improvement
Program Briefing;
City Comp Plan
Briefings
NOVEMBER
Public Hearings
& Final Budget
Adoption
RIL-MAY
Financial
Sustainability Plan
Recommendations;
Community outreach
AUGUST
6 Year Financial
Forecast; Budget
Document Prep;
City Comp Plan
Briefings
DECEMBER
Final Adopted
Budget
Distributed
APRIL-MAY
Policy Reviews;
Utility cost of
service; Council
Guidance
SEPTEMBER
Preliminary
Budget Proposal
Program
Presentations; City
Comp Plan Briefings
MAY-JUNE
City Comp Plan
Briefings;
Community
Outreach Update
OCTOBER
Program
Presentations
Revised
Proposed
Budget
City of Tukwila 2025-26 Budget Development 3
03
Budget Process Recap
City of Tukwila 2025-26 Budget Development 4
What's New in 2025-26
• Creation of a single consolidated operating and capital budget document
• Increased internal coordination & alignment
• More robust community engagement and outreach
• Early development of a 2025-26 Work Plan
• Budget presented to Council by program; not Department
• Focus on capital planning, O&M costing and project management
City of Tukwila 2025-26 Budget Development 5
CO
N
Budget Outreach & Engagement
Phase 1- Community Feedback
• Financial Sustainability Committee
• Website & social media
• Display tables- ICC and City Hall
Phase 3- Boards, Commissions,
Communities of Focus
• Boards & Commissions workshops
• Focused outreach to hard -to -reach
community members; language support
Phase 2- Statistically Valid Survey
• City Services & Needs and Priorities
Phase 4- City Staff & Council
• Staff Workshop
• Budget Workshops and Presentations
City of Tukwila 2025-26 Budget Development 6
Budget Building Framework
City of Tukwila 2025-26 Budget Development 7
CO
W
CO
Building blocks...
Preliminary Budget Proposal
Debt Service
Estimate
Strategic
Plan
Financial Forecast
Department and Program Budget Proposals
and Prioritization
City
Comp
Plan
System Plans
& Capital
Improvement
Plan
Mayor and
Council
Priorities
Community
Outreach,
Input and
Feedback
State & Local
Requirements
& Policies
City of Tukwila 2025-26 Budget Development 8
Demystifying the budget process...
• City funds
• Governmental
• Proprietary
• Fiduciary
Reporting Entity
Governmental
Category
— General Fund
HSpecial Revenue
Funds
Capital Projects
Fund
Debt Service
Funds
Permanent
Funds
Proprietary
Category
Enterprise
Funds
Internal Service
Funds
Fiduciary
Category
Private Purpose
Trust Funds
Investment Trust
Funds
Pension Trust
Funds
LAgency Funds
Page 6 - 9 City of Tukwila
Financial Overview document
City of Tukwila 2025-26 Budget Development 9
Demystifying the budget process...
• Policies & practices (starting page 11)
• Financial policies — Resolution 2014
• Debt policy — Resolution 1840
• Purchasing policy — Resolution 2015
• Bond Rating AA+ (starting page 51)
City of Tukwila 2025-26 Budget Development
10
Budget Building Assumptions
City of Tukwila 2025-26 Budget Development 11
CO
v
Included in Budget Presented to Council
• Same level of service as today, plus
• 9.75 frozen positions and supplies/services
unfrozen, plus
• Any new initiative, enhancement to existing
programs, and/or streamlining effort approved
by Mayor for inclusion in budget
City of Tukwila 2025-26 Budget Development 12
What about the Financial Sustainability
Plan?
• Presentation to Council April 15th
.Council priorities and guidance April 22nd
.Guidance incorporated into proposed budget
City of Tukwila 2025-26 Budget Development 13
O
O
How enhancement requests will be
handled?
• Staff presents proposal to Mayor and Department
Heads by end of April
• Proposals given the green light will be included in
the budget that is presented to Council in
September
City of Tukwila 2025-26 Budget Development 14
Priority Based Budgeting (PBB)
City of Tukwila 2025-26 Budget Development 15
O
N
Priority Based Budgeting (PBB)
A priority -driven budgeting process that demonstrates how resources are
allocated to the programs and services that provide the greatest value to
our residents.
PBB
• Drives alignment between the City Strategic Plan and community
priorities
• Encourages strategic decision -making regarding funding, adding
and/or eliminating programs and services
Source: City of Tukwila, WA 2023-2024 Biennial Budget, P. 30.
City of Tukwila 2025-26 Budget Development 16
Foundations of PBB
• Prioritize services
• Do the important things welt
• Question past patterns of spending
• Know the true cost of doing business
• Provide transparency of community priorities
• Provide transparency of service impact:
• Demand accountability for results
• Evaluating programs based on their influence in achieving the
Strategic Goals
Source: City of Tukwila, WA 2023-2024 Biennial Budget, P. 30.
City of Tukwila 2025-26 Budget Development 17
W
How the programs will be presented to
Council: What to Expect
• Programs presented by Tier within each category
• Each program will show the following:
• 4 years of budget (2023-2026)
• FTE count
• FTE, supplies/service budget
• Revenue generated by program
• Financial statement for each fund
City of Tukwila 2025-26 Budget Development 18
Program
Alignment
& Categorization
Aligned & Innovative Strategic & Responsive
Services Engagement
Accessible
Healthy & Sustainable
Mobility Networks Community
adS **7•
8s
Connected & Vital
Infrastructure
Integrated
Operations
Safety &
Resiliency
ICity of Tukwila 2025-26 Budget Development 19
O
U1
O
Q)
Structure of Revenue Guide
• Includes all major revenue sources • How the revenue is used
• Description of revenue stream
• Base
• Collection method
• Funds that receive the revenue
source
• Restrictions
• Tukwila Municipal Code (TMC)
• Revised Code of Washington
(RCW)
• Relevant historical data
• 10-year history
City of Tukwila 2025-26 Budget Development 20
Revenue Guide Overview
City of Tukwila 2025-26 Budget Development 21
O
CO
Structure of Revenue Guide
• Items of Note:
• Pay attention to restrictions
• Which funds receive the source
• Notice volatility of some revenues
• Notice some revenue sources are
declining
$1,800
m $1,700
$1,600
L
F-
$1,500
$1,400
$1,300
$1,200
$1,100
s1,o00
$270
C
$250
L
~ $230
$210
$190
$170
$150
Electric Utility Taxes
I....i-••"I•"•1....I....I....1...
lI
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Cable Utility Taxes
......... .. .■. .....
I I
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
City of Tukwila 2025-26 Budget Development 22
Structure of Revenue Guide, continued
• Items of Note:
• Policy changes
• Effects of COVID
Thousands
$700
$600
$500
$400
$300
$200
$100
$-
Parks & Recreation Fees and Rentals
Ii Ii liii Ii Ii.,,,,1 II
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
■Parks & Recreation Fees ■Recreation Rentals
City of Tukwila 2025-26 Budget Development 23
C
CO
0
Structure of Revenue Guide
Property Tax
Description
Property tax is a tax on all property within the City of Tukwila. This revenue
is used to support general governmental purposes. Rates are expressed in
"dollars per $1,000 of assessed value (AV)".
Base Tax is levied on all land, buildings, residential homes, and personal property
within the city limits.
Collection
Method
Funds
Use of Revenue
Property taxes are received daily from King County by electronic funds
transfer. The majority is collected in the 2nd and 4th quarters.
GF000100-311100 — Regular Property Tax Levy
DS213100-311100 — Excess Property Tax Levy (Voter Approved Debt)
PR301800-311137 — Land Acquisition, Recreation, and Park Development
Supports general operations of city government and funds capital projects
not funded by other sources. Excess levy in GL Key DS213100 is used to pay
debt service costs on 2016 & 2019 UTGO bonds. Revenues for Land
Acquisition, Recreation, and Park Development are Levied by King County,
and a portion is passed thru to the City.
City of Tukwila 2025-26 Budget Development 24
Structure of Revenue Guide
Restrictions S10 Property Tax Limit In Washington
TMC
RCW
O
$0.50
$3.60
for sax additional purposes'
O Preservation of open space
O Emergency medical services
O Affordable housing
O Metropolitan parks
O Criminal lushce
O rerry seines
Local Districts
Counties. cities. and road districts ate known as "senor districts" and get first priority in levying
the 55 90:
O Countaes receive $180 fcr general fund
O County road levy of S2.25 rs authortzed wl unincorporated areas
O Cities recenw $3.375
O The remainder is allocated to -rumor cestricts" which include fare, water, park and recreation.
cemetery. hospital. stadium. flood control. airport. and numerous other districts
Note.. PUN aid pat bstruts are mew districts that are not salad to the SS.90 eggreqa!, k for local
regular loots. Each has a hut of 50.45.
Each year the City sets a property tax rate by ordinance
84.52.043: Establishes maximum levy rates for the various types of taxing
districts (state, counties, cities, etc.). The maximum Statutory Levy Rate for
the City of Tukwila, as allowed by RCW 84.52.043, is $3.825, which includes
$0.225 for the Firemen's Pension Fund as allowed by RCW 41.16.060;
City of Tukwila 2025-26 Budget Development 25
N
Structure of Revenue Guide
525,000
523,000
521,000
519,000
- $17,000
to
515,000
2
513,000
511,000
59,000
57,000
55,000
Levy Rate
Yea r
Property Taxes
2014 2015 2016 2::17 2018 2019 2020 2021 2022 2023
City of Tukwila 2025-26 Budget Development 26
Structure of Revenue Guide
Thousands
$23,000
$21,000
$19,000
$17,000
$15,000
$13,000
$11,000
$9,000
$7,000
$5,000
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
■ Excess PropTax Levy -Voted Debt
■Regular Property Tax Levy
City of Tukwila 2025-26 Budget Development 27
Capital Planning & Budget
Overview
Pete Mayer, Parks and Recreation Director
Griffin Lerner, Fiscal Analyst, Public Works
City of Tukwila 2025-26 Budget Development 28
Context: Key Terms & Relationships
• Capital Facilities Plan- 20 years
• Transportation Improvement
Program/Plan- 6 years
• Capital Improvement
Program/Plan- 6 years
• Other System Plans- varies
• Capital Budget- 2 years
Capital Facilities Plan
(GMA Requirement)
CIP
(GMA Requirement)
TIP
(GMA Requirement)
System
Plan -
Sewer
System
Plan -
Water
System
Plan -
Surface
Water
System
Plan -
Parks &
Trails
City of Tukwila 2025-26 Budget Development
29
U1
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Comprehensive Planning and the CIP
Capital Facilities Element
• Growth Management Act
requirement- part of Comp Plan
• Inventory of existing capital facilities
• Forecast of future needs
• Proposed locations/capacities or new
capital facilities
• 6 year financial plan (aka CIP)
• Reassessment process
Capital Improvement Program (CIP)
• Fulfills GMA requirement- 6 year
financial plan
• Includes roads, parks, trails, open
space, sewer, water, storm drainage,
buildings, technology and equipment
• Flexible program- prioritized list of
infrastructure maintenance &
improvements with projected costs
and sources of funding
• Reflects projects from the
Transportation Improvement Plan
(TIP) & other system plans
City of Tukwila 2025-26 Budget Development 30
Capital Improvement Program Overview
• Six (6) Year Capital Improvement Program (CIP)
• priority investments in infrastructure and facilities
• Reviewed and updated every 2 years
• The CIP is fiscally constrained: projects must have
funding identified to be included in the CIP
• Capital Budget = Reflects the first 2 years of the CIP
• Revenue sources include grants, impact fees, taxes
restricted to capital projects (e.g. Real Estate Excise
Tax), and bond proceeds. Very little General Fund
revenues (except for debt service repayment) are used
to fund capital projects.
tarty nl Washington
FINANC 023-202g
AP IAL PL4NNIN
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7.
City of Tukwila 2025-26 Budget Development
31
CO
CIP Planning Process
2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032
2021-2026 CIP
2023-2028 CIP
2025-2030 CIP
2027-2032 CIP J
City of Tukwila 2025-26 Budget Development 32
Building the CIP - What's in a CIP?
0.�ECT SUp4MW`
C1.(y pFtUMM1ACPPttW-PR xoxe pon••• o.
•
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• Estimated overall cost of each project
• Estimated operational and
maintenance cost for each project
• Estimated project timelines
• Funding sources
• Project prioritization
IV
O
Consideration Factors
fool
Financial
factors
Grant
availability;
Fund balance;
Cost versus
benefit; Sunk
costs;
Avoided
costs;
Stewardship
Maintenance
feedback
Subject
matter
experts in
the field
everyday
Continue
Existing
CIP
Existing
projects
carry over
year-to-year
it
Public Effectiveness
feedback
Part of
planning and
design process
Alignment
with City
mission and
values
Mandates Timing/
Urgency
Meet new Project
requirements readiness;
or law (comp linkage to
plans, etc.) other high
priority
projects
Scaling
Level of
Service (LOS);
Engineer
availability;
Right project
at this time
City of Tukwila 2025-26 Budget Development 34
General Fund vs Enterprise Fund Projects
Tukwila's General Fund
• Residential Streets (103 Fund)
• Bridges & Arterial Streets (104 Fund)
• Parks & Recreation (301 Fund)
• Facility Improvements (303 Fund)
• Public Safety Plan (305 & 306 Fund)
Tukwila's Enterprise Funds
• Water (401 Fund)
• Sewer (402 Fund)
• Foster Golf Improvements (411 Fund)
• Surface Water (412 Fund)
N
N
Funding of Capital Projects
• Impact Fees
• Concurrency fees
• Solid Waste Utility Tax
• Franchise fees
• Land Sales
• Grants
• Bonds (dedicated revenues)
City of Tukwila 2025-26 Budget Development 36
Funding of Capital Projects- Grants
Grants
• Grant
• Federal vs. non-federal grants
• Grant eligibility and restrictions
• Grant match requirements
• Example grant funded projects
Bonds
• Voter -approved bonds
• Councilmanic bonds
• General Fund
• Grants
City of Tukwila 2025-26 Budget Development 37
N
W
N
Investment Profile: CIP Spending over time
first two years of adopted CIP
2017-2022 CIP
2021-2026 CIP
Capital expenditures vary greatly,
depending on funding, needs, &
council priorities
• Residential Streets
• Bridges & Arterial Streets
• Parks
• Urban Renewal
❑ General Government
❑ Public Safety
• City Facilities
• Water Utility
■ Sewer Utility
• Surface Water Utility
• Foster Golf
2019-2024 CIP
2023-2028 CIP
City of Tukwila 2025-26 Budget Development 38
How We Fund Capital Projects:
2023-2028 CIP at -a -glance (first zyears ofCIP)
Residential Streets
Surface Water City Facilities
U'
Total:
48%
$8.1 M
82%
Bridges & Arterial Streets Parks
21%
02%
fTotal:
l $24.8M
77%
ro%p
Total:
56% 34%
$2.1 MNois
14°/ 1 5%
Total:
$5.9M 28%
43% '
Water & Sewer
• Grants
• Capital
Funds
• Enterprise
Funds
• Other
City of Tukwila 2025-26 Budget Development 39
N
01
N
0)
Looking Ahead: 2025-26 CIP Preview
Key Issues & Projects
Issues/Challenges
• Accounting for O&M costs
• Deferred Maintenance/Backlog
• Facility Condition & Planning
• ADA Projects & Transition Plan
• Cost Escalation & Inflation
• Permitting and Consultations
• Dedicated funding for capital facilities
• Annual Street Maintenance &
Reconstruction
Highlighted Projects
• Water Reservoir
• 42nd Avenue Bridge Replacement
• Public Works Shop Phase II
• Allen Town Truck Re-routing
• 152nd Avenue improvements
• Boeing Access Road Bridge Deck
• Strander Boulevard Extension
• City Hall 16300 Building I TCC
• Park & Trail Master Plans
• FGL Irrigation System Replacement
City of Tukwila 2025-26 Budget Development 40
Next Steps
April -June
• Updates on System Plans and Projects
• Annual Overlay Program
• Neighborhood Traffic Calming
• Intro to TIP
• Surface Water Comp Plan
• Financial Sustainability Plan
• Utility Cost of Service/Rates
• City Comp Plan Updates
• Community Outreach
• Department & Program Budget Development
• Current level of service
• New initiatives/investments
July -September
• Overview of Proposed 2025-26 CIP
• City Comp Plan Updates
• Overview of Funds
• Preliminary 2025-26 Budget released -
Operating & Capital
• Priority Based Budgeting Presentations
City of Tukwila 2025-26 Budget Development 41
N
N
CO
Discussion
& Questions
ICity of Tukwila 2025-26 Budget Development 42
CITY OF TUKWILA 2025-26
x 1
1 BUDGE
DEVELOPMENT PROCESS
te41
Ana
•
it
The City of opportunity, the community of choice.
N
CO
130
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
4/15/24
ADT
ITEM INFORMATION
ITEM No.
8
STAFF SPONSOR: ANDREW TSOMING, CAO
ORIGINAL AGENDA DATE: 4/15/24
AGENDA ITEM TITLE Consideration of a Participation Agreement for the Opioid Mitigation Settlement
Agreement with Johnson & Johnson
CATEGORY ® Discussion
Mtg Date 4/15/24
® Motion
Mtg Date 4/15/24
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
SPONSOR ❑ Council ® Mayor ❑ Admin Svcs ❑ DCD
Finance ❑ Fire ❑ P&R ❑ Police ❑ PW
SPONSOR'S
SUMMARY
The Council is being asked to consider and approve the City's participation in a settlement
agreement with Johnson & Johnson to mitigate harm caused by the opioid crisis that was
negotiated by the Washington State Attorney General's Office on behalf of Washington
cities.
REVIEWED BY
❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev.
❑ LTAC
DATE: N/A
❑ Arts Comm.
❑ Parks Comm. ❑ Planning Comm.
COMMITTEE CHAIR: N/A
RECOMMENDATIONS:
SPONSOR/ADMIN. City Attorney's Office
COMMITTEE
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
4/15/24
MTG. DATE
ATTACHMENTS
4/15/24
Informational Memorandum, dated 4/15/2024
Johnson & Johnson Opioid Settlement Agreement
Johnson & Johnson Opioid Settlement Agreement Participation Form
City Contract #22-052: One Washington MOU Between Washington Municipalities
131
132
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: TUKWILA CITY COUNCIL
FROM: Andrew Tsoming, Assistant City Attorney
CC: Mayor McLeod
DATE: April 15, 2024
SUBJECT: Consideration of a Participation Agreement for the Opioid Mitigation
Settlement Agreement with Johnson & Johnson
ISSUE
On January 24, 2024, the Washington State Attorney General announced that the State of Washington
entered into a $149.5 million settlement with Johnson & Johnson. To participate in the settlement, and
receive funds for the mitigation of harm associated with prescription opioids, the City must sign and return
Settlement Participation Form before May 11, 2024.
BACKGROUND
In recent years, the Washington State Attorney General's Office has filed numerous lawsuits against
entities involved in the pharmaceutical supply chain of prescription opioids. Since then, several of the
lawsuits have already been settled, including lawsuits against distributors AmerisourceBergen, Cardinal
Health, and McKesson for $518 million.
As a qualifying Washington State municipality, the City may opt into settlement agreements with the
defendant entities to receive funds in exchange for waiver of certain legal claims. The exact amount the
City will receive from each settlement agreement is determined by the One Washington Memorandum of
Understanding Between Washington Municipalities ("MOU"). Previously, City Council approved the MOU
and Allocation Agreement and Participation Form for the settlement agreement with distributors
AmerisourceBergen, Cardinal Health, and McKesson.
On January 24, 2024, Washington State Attorney General Bob Ferguson announced that the State of
Washington entered into a $149.5 million settlement with Johnson & Johnson payable this year. Of this
amount, $123.3 million will be dedicated to abating the opioid crisis in Washington State. As with the prior
settlement agreements, this new settlement is contingent on eligible cities and counties joining the
settlement. If all eligible cities and counties join as they did for the prior settlements, cities and counties
will receive $61.67 million, which is half of the abatement amount. Funds received from this settlement
must be spent on opioid remediation to abate the opioid crisis in their communities. Copies of the MOU,
Settlement Agreement with Johnson & Johnson, and Settlement Participation Form are attached to this
memorandum.
To join the Johnson & Johnson Settlement Agreement, a city must: (a) submit the Settlement
Participation Form online or (b) complete the Form and email it to ParticipationandDismissals@National
OpioidOfficialSettlement.com.
The deadline for cities and counties to submit the Settlement Participation Form is May 11, 2024.
RECOMMENDATION
The Council is being to consider this item for approval at the April 15 Regular Meeting.
ATTACHMENTS
-Johnson & Johnson Opioid Settlement Agreement
-Johnson & Johnson Opioid Settlement Agreement Participation Form
-City Contract #22-052: One Washington Memorandum of Understanding Between Washington
Municipalities
{ADT4892-9758-2517;1/13175.000001/}
133
134
EXHIBIT B
Settlement Participation Form
Governmental Entity:
State:
Authorized Official:
Address 1:
Address 2:
City, State, Zip:
Phone:
Email:
The governmental entity identified above ("Governmental Entity"), in order to obtain and in
consideration for the benefits provided to the Governmental Entity pursuant to the Janssen
Washington State -Wide Opioid Settlement Agreement dated January 22, 2024 ("Janssen
Settlement"), and acting through the undersigned authorized official, hereby elects to participate in
the Janssen Settlement, release all Released Claims against all Released Entities, and agrees as
follows.
1. The Governmental Entity is aware of and has reviewed the Janssen Settlement, understands
that all terms in this Election and Release have the meanings defined therein, and agrees that
by this Election, the Governmental Entity elects to participate in the Janssen Settlement and
become a Participating Subdivision as provided therein.
2. The Governmental Entity shall, within 30 days of the filing of the Consent Judgment, secure
the dismissal with prejudice of any Released Claims that it has filed.
3. The Governmental Entity agrees to the terms of the Janssen Settlement pertaining to
Subdivisions as defined therein.
4. By agreeing to the terms of the Janssen Settlement and becoming a Releasor, the
Governmental Entity is entitled to the benefits provided therein, including, if applicable,
monetary payments beginning after the Effective Date.
5. The Governmental Entity agrees to use any monies it receives through the Janssen
Settlement solely for the purposes provided therein.
6. The Governmental Entity submits to the jurisdiction of the court where the Consent
Judgment is filed for purposes limited to that court's role as provided in, and for resolving
disputes to the extent provided in, the Janssen Settlement.
7. The Governmental Entity, as a Participating Subdivision, hereby becomes a Releasor for all
purposes in the Janssen Settlement, including but not limited to all provisions of Section IV
(Release), and along with all departments, agencies, divisions, boards, commissions,
districts, instrumentalities of any kind and attorneys, and any person in their official capacity
B-1
135
elected or appointed to serve any of the foregoing and any agency, person, or other entity
claiming by or through any of the foregoing, and any other entity identified in the definition
of Releasor, provides for a release to the fullest extent of its authority. As a Releasor, the
Governmental Entity hereby absolutely, unconditionally, and irrevocably covenants not to
bring, file, or claim, or to cause, assist or permit to be brought, filed, or claimed, or to
otherwise seek to establish liability for any Released Claims against any Released Entity in
any forum whatsoever. The releases provided for in the Janssen Settlement are intended by
the Parties to be broad and shall be interpreted so as to give the Released Entities the
broadest possible bar against any liability relating in any way to Released Claims and extend
to the full extent of the power of the Governmental Entity to release claims. The Janssen
Settlement shall be a complete bar to any Released Claim.
8. In connection with the releases provided for in the Janssen Settlement, each Governmental
Entity expressly waives, releases, and forever discharges any and all provisions, rights, and
benefits conferred by any law of any state or territory of the United States or other
jurisdiction, or principle of common law, which is similar, comparable, or equivalent to
§ 1542 of the California Civil Code, which reads:
General Release; extent. A general release does not extend to claims that
the creditor or releasing party does not know or suspect to exist in his or her
favor at the time of executing the release that, if known by him or her, would
have materially affected his or her settlement with the debtor or released
party.
A Releasor may hereafter discover facts other than or different from those which it knows,
believes, or assumes to be true with respect to the Released Claims, but each Governmental
Entity hereby expressly waives and fully, finally, and forever settles, releases and
discharges, upon the Effective Date, any and all Released Claims that may exist as of such
date but which Releasors do not know or suspect to exist, whether through ignorance,
oversight, error, negligence or through no fault whatsoever, and which, if known, would
materially affect the Governmental Entities' decision to participate in the Janssen
Settlement.
9. This Settlement Participation Form shall be deemed effective as of the Effective Date of the
Janssen Settlement.
10. Nothing herein is intended to modify in any way the terms of the Janssen Settlement, to
which Governmental Entity hereby agrees. To the extent this Election and Release is
interpreted differently from the Janssen Settlement in any respect, the Janssen Settlement
controls.
B-2
136
I have all necessary power and authorization to execute this Election and Release on behalf of the
Governmental Entity.
Signature:
Name:
Title:
Date:
B-3
137
138
TO:
City of Tukwila
Thomas McLeod, Mayor
Mayor's Office - Marty Wine, Interim City Administrator
The city of opportunity, the community of choice
Mayor McLeod
Councilmembers
FROM: Marty Wine, Interim City Administrator
DATE: April 9, 2024
SUBJECT: City Administrator's Report
The City Administrator Report is meant to provide the Council, staff, and the community with an
update on the activities of the City and on issues that concern Tukwila. Please let me know if you
have any questions or need additional information about any of the following items.
I. Intergovernmental Update
• Meeting with Seattle Seawolves: Mayor McLeod, Interim City Administrator Wine and
Interim Deputy City Administrator Miles met with the Seattle Seawolves leadership on March
25.
• Northwest Regional Managers Conference: Interim City Administrator Wine attended the
Northwest Regional Managers Conference held in Seaside, Oregon, March 26 - 29.
• On March 27 Mayor McLeod attended a Meet and Greet with the Interim General Manager of
Seattle City Light.
• Meeting with Congressman Smith's Office: Mayor McLeod and Interim Deputy City
Administrator Miles met with staff from Congressman Adam Smith's Office on March 28.
• Meeting with King County Councilmember Mosqueda: On April 1 Mayor McLeod and
Interim Deputy City Administrator Miles met with King County Councilmember Mosqueda and
other regional leaders regarding the asylum seekers humanitarian crisis.
• Meeting with Regional Mayors: On April 3 Mayor McLeod and other regional mayors
attended a meeting hosted by Seattle Mayor Harrell to discuss the asylum seekers
humanitarian crisis.
• Workforce Development Panel Discussion: Economic Development staff attended an online
panel discussion on workforce development hosted by Congressman Smith on April 3.
• Meeting with Tukwila School District: Mayor McLeod and Interim City Administrator Wine
met with Tukwila School District Interim Superintendent Pedroza on April 4.
• Tour of Double Tree Hotel with Congressman Smith: On April 5 Mayor McLeod joined
Congressman Adam Smith for a tour of the Double Tree Hotel in SeaTac where asylum
seekers are currently being housed.
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
139
City Administrator's Report
April 9, 2024
Page 2
II. Community Events
• New Living Willow Sculpture at 57th Ave Park: Artist Sarah Kavage had an art opening for
her new living willow sculpture at 57th Avenue Mini Park. Sarah became a steward at the site
earlier this year and through grant funds, contracted with Dirt Corps to remove blackberry
bushes on the shoreline. Community members volunteered over the month of February to
weave the living sculpture. The work is currently "Untitled".
• Stewardship at Tukwila Parks:
o Big Picture Student Work Party: Students from Big Picture's 6th - 9th grades came out to
Crystal Springs to remove trash and cut ivy rings around trees. The students are giving
presentations at the end of the year based on their experiences and what they have
learned at Crystal Springs with Green Tukwila. Topics include noxious weeds, the
importance of a healthy canopy, native plants, wildlife, and how litter impacts natural
areas.
o Washington Conservation Corps (WCC) at Tukwila Park: WCC has a grant -funded crew out
at Tukwila Park. They have removed ivy off a steep rocky hillside. An incredible amount of
work has been completed in a short time, and WCC crews will be out for a few more
weeks.
o Duwamish Hill Preserve: The Service Board went through a detailed training at Duwamish
Hill Preserve, the following weekend they brought out 30 youth and mulched shrubs and
young trees.
III. Staff Updates
Public Safety
• Meeting with King County Library: On March 27 Chief Dreyer met with the management
team of the Tukwila and Southcenter King County Library System (KCLS) to discuss how the
library can be a community partner, offer information about resources the Tukwila Police has
available for aid calls, and provide an opportunity to discuss some of the activities observed
in the library spaces and around the community.
• Meeting with Sound Health: On March 28 Chief Dreyer and Commander Glover had a touch -
base meeting with Sound Health on the co -responder program.
• Coffee with a Cop: On March 29 the Tukwila Police participated in the Coffee with a Cop at
Westfield Southcenter. Besides coffee, officers and shoppers played cornhole and connect
four games.
• Meeting with Seattle Southside Chamber of Commerce: On April 2, the Community
Engagement Coordinator and Economic Development staff met with the Seattle Southside
Chamber of Commerce to put together a Crime Prevention Through Environmental Design
(CPTED) presentation that will be given out to businesses.
• 2025-26 Budget Outreach: In the next few weeks a survey will be mailed to Tukwila
households to request our community's input about budget priorities. This is one of four
outreach efforts that include this survey, designed to be statistically valid and representative
of our community. The survey is distributed by US Mail (by the firm ETC Institute) and
Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
140
City Administrator's Report
April 9, 2024
Page 3
participants can take the survey by phone, online or by mail, and can be translated into our
five most -spoken languages. We look forward to sharing results with Council as an input to
budget development in late May.
Project Updates
• 102nd Avenue Bridge Closure: Community Development staff worked closely with the Boeing
Company to permit the closure of the 102nd Avenue bridge due to safety concerns.
• Honorary Jim Haggerton Way Street Signs: The Honorary Jim Haggerton Way street signs
were recently installed on the traffic signal poles at Klickitat Ave/Southcenter Parkway and at
Strander Blvd/Southcenter Parkway.
• Northwest Event Show: Parks & Recreation staff hosted a booth at the Northwest Event
Show on April 3 and 4 at the Washington State Convention Center promoting the Tukwila
Community Center as a rental venue to the event planners visiting the show.
• Rental Housing Roundtable Meeting: The Rental Housing Program team had their second
Rental Housing Roundtable meeting on April 3. Tukwila initiated the formation of the
Roundtable with other Washington cities with current rental housing programs to ask
questions, share information and collaborate. Cities that attend are Bellingham, Lakewood,
Pasco, Seattle, Burien, Olympia, Auburn, University Place, Spokane, and Aberdeen. The
meeting included discussion about using third party inspectors for rental inspections and
auditing those inspections. The next meeting will be in July 2024.
• SKC Trips Launch: The Transportation Demand Management team launched an update of
SKC Trips, a regional transportation rewards program. The incentive has changed from a $20
ORCA card to a 1-month-free pass. Participants can sign up at outreach events by completing
a transportation survey. The signup survey is available in multiple languages: Amharic,
Traditional Chinese, Dari, French, Somali, Spanish, Tagalog, Tigrinya, Ukrainian, and
Vietnamese. SKC Trips is intended primarily for people who do not already have an ORCA
card. The TDM Team promotes SKC Trips at resource fairs and community events, and via
partners such as Hopelink's Community Transportation Navigators (CTNs).
Boards, Commissions and Committees
We welcome the City Council to encourage community members to apply for vacant Board &
Commission positions.
• Arts Commission: The next meeting is scheduled for April 24, 2024.
VACANT: Student Representative.
• Civil Service Commission: The next meeting is scheduled for April 18, 2024.
No vacancies.
• COPCAB: The next meeting is scheduled for April 11, 2024.
VACANT: 1 School District Representative and Student Representative.
Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
141
City Administrator's Report
April 9, 2024
Page 4
• Equity & Social Justice Commission: The next meeting is scheduled for May 2, 2024.
1 City Employee position term expires March 31, 2025.
1 Education/Community position term expires March 31, 2025.
2 Community positions terms expire March 31, 2025.
No vacancies.
• Human Services Advisory Board: The next meeting is scheduled for May 16, 2024.
1 Resident position term expires March 31, 2025.
1 Faith -Based position term expires March 31, 2025.
VACANT: 1 Business Community Representative.
• Library Advisory Board: The next meeting is scheduled for May 7, 2024.
4 Resident position terms expire March 31, 2025.
VACANT: 1 Resident position.
• Lodging Tax Advisory Committee: The next meeting is scheduled for May 10, 2024.
All positions are 1-year terms.
VACANT: 1 Business Collecting Tax Representative
• Park Commission: The next meeting is scheduled for April 10, 2024.
3 Community position terms expire March 31, 2025.
No vacancies.
• Planning Commission: The next meeting is scheduled for April 25, 2024.
No vacancies.
IV. Responses to Council/Community Inquiries
Date of Inquiry
Inquiry
Response
March 25, 2024
A resident made an
Parks & Recreation staff emailed the resident and
inquiry about
provided information about Green Tukwila's invasive
addressing invasive
plant removal program that includes numerous work
English Ivy.
parties held throughout the year as well as 8-10
contracted crew days with Forterra, Earth Corps and
Corps of Engineers, as well as offering to meet to
answer any additional questions.
Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
142
2024 Workplan - Goal 1
Task #
Task Name
Task Description
Comm
Dept
Staff
Resources
Goal 1- A community of inviting neighborhoods and vibrant business districts
Prepare for future growth with regional and local investments
Infrastructure improvements, planning and development code updates, deployment of community technology resources
1
Development Code and Regulations, Permit
Processes and Customer Service Review
Review codes and regulations, permit processes
and customer service to ensure alignment of
Tukwila's permitting processes with best practices
and neighboring cities.
PCD
AS/DCD
High
2
Permit Process Update per SB 5290
Rewrite Zoning Code Permit Processes and
timelines per SB 5290. Provide annual permit
processing reports.
PCD
DCD
Med
3
Administrative Design Review Ordinance
Update the City's Design Review process and
guidelines for compliance with State Law
PCD
DCD
Med
4
Comprehensive Plan Update
Develop an updated Comp Plan, review by PSRC,
Commerce & KC, SEPA review, Council adoption
by end of 2024 (2022)
PCD
DCD/PW/
ED/PR
High
5
Allentown Truck Reroute EIS and Outreach
Analyze options and Identify alternate
ingress/egress for BNSF facility (1997)
TIS
PW
High
6
42nd Avenue South Bridge Replacement
Construct replacement for existing bridge, which
was built in 1949 and functionally obsolete.
(2017)
TIS
PW
High
7
Levee Certification /Green River Corridor
Reconstruct the Tukwila 205 Levee to provide 500
year level flood protection and obtain levee
certification. (2013)
TIS
PW
Med
8
Transportation Element Comp Plan
Update the Transportation Element of the Comp
Plan (2021)
TIS
PW
Med
9
Surface Water, Water & Sewer Comprehensive Plans
Update the Surface Water, Water and Sewer
sections of the Utilities Element of the Comp Plan
(2021)
TIS
PW
Med
10
Geographic Information Systems Utilities Inventory
Complete GIS inventory of surface water, water,
and sewer infrastructure to establish as -built
drawings of the public systems. (2002)
TIS
PW
Med
11
West Valley Highway (1405 to Strander) Project
Construct non motorized and street
improvements within the right-of-way (2016)
TIS
PW
Med
12
S 152nd Waterline Extension
Design and construct 1,600 LF of 10" and 150 LF
of 8" ductile iron waterline along S. 152nd Street.
(2010)
TIS
PW
Med
13
Boeing Access Road Station
Coordinate with Sound Transit, consultants, and
other stakeholders as station location and design
options are developed and selected.
DCD/MO/
AS
Low
14
1-405 Bus Rapid Transit (BRT) Updates
Coordinate with WSDOT on Station area
modifications. (2020)
TIS
DCD/PW
Low
15
S 140th St Intersection Improvements
Design & construct a new traffic signal at TIB/S.
140th St. (Grant dependent) (early 2000)
TIS
PW
Low
4/9/2024
143
2024 Workplan - Goal 1
Task #
Task Name
Task Description
Comm
Dept
Staff
Resources
16
Gilliam Creek Fish Barrier Removal
Construct fish passage improvements at the
existing flap gate to restore salmonid habitat.
(1998)
TIS
PW
Low
17
Nelsen Side Channel
Create a salmon rearing habitat side channel by
connecting a segment of historic river channel
with the Green River. (2016)
TIS
PW
Low
18
Storm water Quality Retrofit
Provide, design, and install water quality testing
and improvements at selected drainage locations.
TIS
PW
Low
Nurture safe and flourishing neighborhoods
Public Safety/First responder services, park and recreation innovation and accessibility, traffic and pedestrian safety, public art
implementation
19
Police Department Staffing
Strive to maintain full staffing in the police
department
PD/AS
Medium
20
Co -Responder Pilot Program
Assess pilot program to determine long term
funding and viability
CSS
PD
High
21
Police Department 5-year Strategic Plan
Create 5-year Strategic Plan including community
volunteer committee
CSS
PD
High
22
Tukwila South Development Agreement
Monitor thresholds and evaluate any
development proposals for consistency in
preparation for expiration 12/2024 (2009)
DCD
Med
23
Emergency Management
Establish Emergency Management Plan that
identifies key staff for EOC operations and
training for that staff.
CSS
PD
Med
24
Code Enforcement
Enforce community standards in all
neighborhoods Explore allowing Code
Enforcement Officers to write tickets.
PCD
DCD
Med
25
Automated Cameras Implementation
Monitor, analyze, and report on program efficacy
and results
CSS
PD/MC
Med
26
Park Improvement Projects
Park Master Planning & implementation of misc.
park improvements
CSS
PR
Med
27
Online Portal of Historical Records
Digitization, redundancy and online access to
Tukwila's paper historical records. (2019)
AS
Med
28
Stewardship Update
Update on joint stewardship projects- PW, Parks,
DCD
CSS
PW/PR/
DCD
Low
29
Rental housing licensing and inspections
Administer rental housing registration and
inspection program (2010)
PCD
DCD
Low
30
TCC HVAC Replacement
As needed- based upon grants obtained or capital
budget direct appropriation
CSS
PR
Low
31
Municipal Arts Plan - Strategic Plan Update
Update 2017 Municipal Arts Plan (2022)
CSS
PR
Low
32
Update TMC Title 12- Park Rules
Update references and revise park rules
CSS
PR
Low
33
Overlay & Repair
Preserve and maintain the street structure in a
safe and usable state by resurfacing.
TIS
PW
Low
34
Bridge Inspections
Ongoing program of bi-annual inspections to
identify safety or repair needs of 23 bridges in
Tukwila.
TIS
PW
Low
35
S 131st Drainage Improvements
Design and replace a culvert, construct other
improvements to prevent flooding of Southgate
Creek (2016)
TIS
PW
Low
36
S 144th Street Bridge Sidewalks
Design of pedestrian improvements to the S
144th St. bridge. (Grant dependent) (2012)
TIS
PW
Low
37
S 152nd Safe Routes to School
Install curbs, gutters, and sidewalks on both sides
of S. 152nd St. (Grant dependent) (2012)
TIS
PW
Low
4/9/2944
2024 Workplan - Goal 1
Task #
Task Name
Task Description
Comm
Dept
Staff
Resources
38
ADA Improvements
Construct ADA compliant upgrades to City
infrastructure in conjunction with the City's
developed plan.
TIS
PW
Low
39
S. 119`h St Bridge/42"d Ave S Raised Crosswalk
Install raised crosswalk, curb bulbs, and RRFB
TIS
PW
Low
40
Neighborhood Traffic Calming
Programmatic approach to neighborhood
concerns
TIS
PW
Low
41
Green River Trail Improvements
Construct widened section with lights and CCTV
TIS
PW
Low
42
Annual Small Drainage Program
Provide drainage corrections for existing issues
TIS
PW
Low
43
NPDES Program
Implementation of NPDES requirements
TIS
PW
Low
44
Green the Green
Revegetation efforts along waterways
TIS
PW
Low
45
Chinook Wind Public Access/Extension
Develop public access and maintenance trail
TIS
PW
Low
46
Rezone and Appeal Body Update
Develop and adopt an ordinance to align rezone
procedures and land use appeals with current
case law.
PCD
DCD
Low
4/9/2024
145
2024 Workplan - Goal 2
Task #
Task Name
Task Description
Comm
Dept
Staff
Resources
Goal 2 — A solid foundation for all Tukwila residents
Engage community and identify unmet needs
Engaging hard -to -reach communities, predicting and adapting social service needs as growth continues, city internships
and job shadow program, apprenticeship promotion, homelessness prevention, school district engagement
1
Connect residents to social services
Ongoing provision of human services funds
and leveraging of partnerships on behalf of
residents (non-COVID related).
CSS
AS
Med
2
Ongoing Monitoring of Tiny House
Village Operations
Enforce the conditions in the MOA
PCD
AS
Med
3
City of Tukwila Leadership Initiative
Program
Program to increase access to the civic
process among Tukwila's culturally and
linguistically diverse population.
CSS
AS
Med
4
Future of School Resource Officers
Signed agreement with TSD. Socialize
officers with District and implement 3Q;
close out 4Q
CSS
PD
Med
5
Summer Engagement & Enrichment
for Kids (SEEK grant)
Provide expanded recreation program
opportunities and scholarship funding for
youth and teens. (2021)
CSS
PR
Med
6
Review allocation of HB 1406 Funds
Review allocation of HB 1406 funds with
the Council currently split changed 30%
for rental assistance and 70% for SKHHP
capital projects.
CSS
AS
Low
7
Internship/Job Shadow Program
Summer high school internship and job
shadow program. (2018)
AS
Low
8
Utility Discounts
Provide discounts to qualifying low
income/senior customers; additional
support provided through Human Services
after review.
FIN/AS
Low
9
Court Programs
Develop and/or expand programs including
DV MRT, DV MRT -Spanish, Teen Court,
Evening Courses, MRT)
MC
Low
10
Unified Payment (UP) Program
Expand program to include participation of
the municipal courts in Pierce County
MC
Low
11
Senior & Veteran levy funding
implementation
Provide expanded recreation and
engagement opportunities to Tukwila
seniors with 2023 funding allocation (2019)
CSS
PR
Low
12
Renter Protection Policy Proposals
Respond to Transit Riders Union request for
renter protection legislation
PCD
CNCL
Low
4/9/2Q24
2024 Workplan - Goal 2
Task #
Task Name
Task Description
Comm
Dept
Staff
Resources
Leverage housing partnerships and collaboration
Housing Comprehensive Plan, Regional Affordable Housing Task Force, South King County Housing & Homelessness
Partnership, affordable housing incentives
13
Middle Housing
Develop Middle housing recommendations
and prepare to adopt new regulations to
meet State requirements in 2025.
PCD
DCD
High
14
Minor Home Repair Program
Continue to provide minor home repair
assistance to qualified residents. Funding
ends July 2024-Oct 2025.
CSS
AS
Med
15
Regional partnerships and meetings
See regional partnerships list - attached
ALL
Med
16
SKHHP
Continue work with SKHHP.
PCD
Low
17
THV and Shelter Regulations
Develop Tiny Home Village regulations and
update Emergency Shelter/Housing
regulations.
PCD
DCD
Med
4/9/2024
147
148
2024 Workplan - Goal 3
Task #
Task Name
Task Description
Comm
Dept
Staff
Resources
Goal 3 — A Diverse and Regionally Competitive Economy
Advance Tukwila's economic vitality
Economic Development Plan, regional infrastructure projects, business relationships
1
Transportation Demand Management
Perform outreach to increase use of alternate
travel modes, assist employers with
commute trip reduction programs.
T&l
DCD
Med
2
CTR Plan Update (2025-2029)
TDM staff to perform outreach and develop a
new CTR Plan for the City
T&l
DCD
Med
3
Wayfinding Plan
Create a wayfinding plan for Tukwila to
improve visitor experiences. Complements
trail master plan; implementation in 2025.
PCD
ED
Med
4
Tourism Marketing
Lead and manage the City's tourism
marketing program including staffing the
Lodging Tax Advisory Committee,
coordinating funding applications, and
monitoring the tourism promotion area.
PCD
ED
Low
5
Smart City Initiatives
l.uul uuu,alC ul I l71 Qlll FUIIUIII6 I111 JIIIQI 1. Lily
Initiatives. Partner w/ Internet Service
Providers to increase diversity of service
PCD
TIS
Low
4/9/2024
149
150
2024 Workplan - Goal 4
Task #
Task Name
Task Description
Comm
Dept
Staff
Resources
Goal 4 — A High Performing and Effective Organization
Ongoing innovation of organizational systems
Phase 1 of Public Safety Plan implementation, technology -based efficiencies, internal workforce diversity, employee
development and professional growth process improvements, long term financial health, priority -based budgeting and
performance measures, Equity Policy implementations
Public Safety Plan
1
Public Works Shops Phase 1 and Phase 2
Develop new facilities for public works
shops, finish improvement of Fleet &
Facilities building, planning for phase 2.
(2016)
TIS
PW
High
2
Facility Master Planning
Develop a capital facilities plan and
processes that includes a review and plan
for city facilities; including maintenance,
repairs, replacement and real estate
strategies.
F&G
MO
High
Technology Based Efficiencies
3
ERP implementation
Complete phase 2 and 3 and begin phase 4.
Phase 2 includes completion of grants
module and Phase 3 is payroll. Phase 4, the
final phase includes implementing the
utility billing system. (2021)
FIN
High
4
Maintenance of TRAKiT software and
permit status reporting
Ongoing process improvements for online
permit application and electronic plan
review system (2020) Implement and test
19.5.9 Upgrade
PCD
DCD
Med
5
Information Security / Business Continuity
Enhance the risk posture to align to current
environment with best processes
deploying: City Wide Multi -factor
Authentication, Automated insider threat
assessments and training, Security Event
and Incident Management (SEIM)
monitoring, Email Security Gateway,
Managed Endpoint Security Service.
Conduct Annual Risk Assessment.
Complete Disaster Recovery Planning
exercise.
AS
High
6
NeoGov Implementation
Continue implementations of CORE, Time &
Attendance, Benefits modules. Educate
users. Implement alternative tools to ease
with transition through 2025
AS
Low
4/9/2024
151
2024 Workplan - Goal 4
Task #
Task Name
Task Description
Comm
Dept
Staff
Resources
7
GET -IT - Government Electronic
Technology Initiative for Tukwila
Digitization and online access to (1) High -
retrieval DCD permit and land use records;
(2) Public Works As -Built drawings; (3) Fire
Marshal's Office records for transparency
and fulfillment of public records requests.
(2015)
AS
Med
8
GIS
Continue to build out Online GIS
environment to support self service, provide
mentoring and training opportunities for
staff to utilize GIS tools, and continue to
enhance Enterprise GIS services. (2017)
F&G
AS
Low
9
Improve Interpreter, Witness & Juror
Payment Process
Create a more efficient payment process
for paying jurors, witnesses and
interpreters for their services using the
Zelle platform.
MC/FIN
Low
10
Police Department Records Digitization
Digitization of case reports, homicide files,
and ID files in hard copy format
CSS
PD
Low
Long Term Financial Health
17
Long-term financial sustainability plan &
Utility rate study
Develop long-term financial sustainability
plan, with stakeholder input, to develop the
2025-26 biennial budget.
F&G
FIN
High
18
Minimum wage and available hours
ordinance
Manage program including enforcement.
F&G
FIN
High
19
Labor contract negotiations
Four Teamster bargaining units' Collective
Bargaining Agreements expired December
of 2022; four police bargaining units
request to bargain in 2024
AS
High
20
Property Sale - George Long
Coordinate sale.
F&G
ED
High
21
Property Sale - Longacres
Coordinate sale.
F&G
ED
High
22
TCC Business Plan
Update on TCC operations
P&R
Med
23
Self -insured healthcare plan
Monitor and update self insured health
care plan as needed; ongoing
administration.
AS
Med
24
Foster Golf Links - Business Plan
Update on FGL operations
CSS
PR
Med
25
Solid Waste Contract Implementation
Implement new contract. (2022)
TIS
PW
Med
26
Update impact fee rates
Annual update to fire and park impact fee
rates
F&G
FIN
Med
27
Budget amendment ordinance
Annual process to adjust the adopted 2023-
2024 biennial budget.
F&G
FIN/ALL
Med
28
ARPA Reporting and Analysis
Data review, analysis, and reporting for
ARPA related transactions.
FIN
Low
29
Purchasing Policy
Review and update policy if needed.
F&G
FIN
Low
30
Debt Policy
Review and update policy if needed.
F&G
FIN
Low
4/9/201 52
2024 Workplan - Goal 4
Task #
Task Name
Task Description
Comm
Dept
Staff
Resources
Equity and Diversity
31
Equity Policy Implementation
Ongoing implementation of City Equity
Policy. 2023-24 priorities include short- and
long-term solutions supporting policy
decisions and resource allocation through a
racial equity lens. Includes Language Access
Plan, equity toolkits and guides,
professional development.
CSS
AS/ALL
High
Other
32
Revise Employee Policies and Develop an
Employee Handbook
Access current employee and departmental
policies; update, develop, revise and
consolidate into an Employee Handbook
AS
High
33
Government Relations
Monitor Federal, State and Local legislation
and policies to include annual legislative
agenda adopted by Council. Execute
strategies to achieve the City's government
relations goals.
F&G
AS
Med
34
Board & Commissions
Staff support of community advisory bodies
All
Med
35
Strategic Plan Update
Begin planning for update to City Strategic
Plan in 2024
MO
Low
36
State of the Court Address
Presiding Judge's annual update to City
Council on the operations and programs of
the Tukwila Municipal Court.
MC
Low
37
Obsolescence Planning
Present technical obsolescence plan for
future budget planning
F&G
AS
Low
38
Develop 2025-26 Biennial Budget
Plan, propose and adopt the city's next
biennial budget aligned with the city's
strategic goals, community priorities and
financial sustainability.
FIN/ALL
Med
39
Federal, State, Local mandated training for
all employees
Ensure that all employees have updated
and ongoing necessary federal, state and
local mandated training. Using different
tools and vendors (NeoGov Learn and
WCIA). Implementing ongoing trainings to
ensure compliance.
AS
High
40
Update of Public Records Policies
Review and revamp existing records
policies (cell phone, deletion of text
message policies)
AS
Med
4/9/2024
153
154
2024 Workplan - Goal 5
Task #
Task Name
Task Description
Comm
Dept
Staff
Resources
Goal 5 — A Positive Community Identity and Image
Promote and celebrate City identity
Effective multi -channel communication, Community Connectors, Police Department Community Policing Team, Night Out
Against Crime, community image investments
1
Juneteenth event
Plan and implement the annual Juneteenth Celebration.
AS/PR
High
2
See You in the Park
Events used to gather and engage with the community in
Tukwila Parks
PR
High
3
Police Department
Community Engagement
Include all efforts quarterly including Community
Academy, K9 Introduction, N'hood Bike Rides, Safety
Briefs, Shop with a Cop, Community Town Hall, Night Out
Against Crime/August - designed to heighten crime
prevention awareness, increase neighborhood support in
anti -crime efforts, and unite our communities.
PD
High
g
4
Communicating with our
community
Review and consider changes to communications vehicles,
including Channel 21 and potential options. (2022)
F&G
AS
Med
5
Experience Tukwila
Lead and manage the tourism marketing program to boost
the City's image
PCD
ED
Med
6
Creation and Deployment
of Special Emphasis Unit
Homeless outreach, community engagement, and "Hot
Spots" enforcement efforts.
PD
Med
7
Recreation Program
Planning and
Implementation
Develop and implement programs and activities in City
park facilities.
CSS
PR
Med
8
Green Tukwila
Report on restoration activities involving residents and
community organizations
CSS
PR
Med
9
1% Art Implementation
Update on public art installations and events for 2023
CSS
PR
Med
10
Ongoing support of block
watches
Providing mentoring and resources for neighborhood
blockwatch communities. Includes neighborhood briefs.
PD
Low
11
Website content refresh
Update and refresh website content. (2021)
AS
Low
12
City Council Chambers
refresh
Technology and audio/video upgrades using ARPA funding
to enhance quality and user experience.
AS
Med
4/9/2024
155
2024 Workplan - Goal 1
r 3) Departments
AS
Administrative Services
DCD
Department of Community Development
ED
Economic Development
FIN
Finance
MC
Municipal Court
MO
Mayor's Office
PD
Police Department
PR
Parks & Recreation
PW
Public Works
Staff Resources
High
Significant effort of several staff, cross department, especially director level involvement
Med
Moderate effort of several staff, may involve director
Low
Ongoing work, not cross department
4/9/2024
2024 Workplan - Goal 1
Communication
Recipients
Frequency
Hazelnut newsletter
All physical addresses in Tukwila; access for
all at TukwilaWA.com
Every other month
Annual Report
All physical addresses in Tukwila
February edition of Hazelnut
eHazelnut
Email subscriber list
Last Monday of the month
Twitter
Tukwila Twitter followers; access for all on
Tukwila's Twitter page online; PD, City,
Parks
Same day for breaking info; Earlier if notification of
upcoming event
Facebook
Tukwila Facebook "likes"; access for all on
Tukwila's Facebook page online
Same day for breaking info; Earlier if notification of
upcoming event
City Website
Access for all at TukwilaWA.gov
Generally items from Twitter/Facebook posted on website
the same day
Channel 21
Comcast customers
Updated after council meetings
Video On Demand
On City website - all committee and council
meetings
Updated after council meetings
Parks & Recreation enewsletter
Newsletter geared towards Park &
Recreation programming; Email subscriber
list
First week of the month
Tukwila Tracker
Social media content shared on PD website
and by email
Updated with social media content
01
4/9/2024
158
UPCOMING MEETINGS AND EVENTS
APRIL 2024
City Council meetings and Council Committee meetings will be conducted in a hybrid model, with in -person and virtual attendance available.
APR 15 MON
APR16 TUE
APR 17 WED
APR18 THU
APR 19 FRI
APR 20 SAT
> Work Session
5:30 PM
City Hall Council
Chambers
Hybrid Meeting
> City Council
Regular Meeting
7:00 PM
City Hall Council
Chambers
Hybrid Meeting
TUKWILA CITY OF
OPPORTUNITY
SCHOLARSHIP
Deadline has been
extended. High school
senior residents can submit
their applications today.
Tukwila City Hall
6200 Southcenter Blvd
Click here for
information.
EMERGENCY
DISASTER
PREPAREDNESS
FOR SENIORS
Learn from Puget Sound Fire
for essential tips and skills.
1:00 PM — 2:00 PM
Tukwila Community Center
12424 42"d Ave S
Click here for information.
United
Way
FREE TAX HELP
IN -PERSON / ONLINE OR
FILE YOUR OWN TAXES
Onsite locations are open
through April 21!
See below for Westfield
Southcenter Mall
information.
Click here for
information.
➢ Civil Service
Commission
5:00 PM
Hybrid Meeting
King County
Library System
SOCIAL SECURITY
BENEFITS
Learn how to make an
informed decision about
when to start receiving your
social security benefits.
Reasonable accommodation
for people with disabilities is
available by request.
3:00 PM — 4:00 PM
Tukwila Library
14380 Tukwila Intl Blvd
Click here for information.
King County
METRO
SURVEY ON LINK LIGHT
RAIL IN SOUTH KING
COUNTY
Do you ride the transit in
South King County? Metro is
seeking feedback from
communities on how to best
adapt their transit services
when the stations open. See
below for other languages.
Complete survey by May 10.
Click here for information.
SHRED & E-CYCLE FOR
BECU MEMBERS
Members are invited to clear their
clutter. Also collecting cash,
nonperishables, food, clothing
and household items to support a
nonprofit in your neighborhood.
9:00 AM — 1:00 PM
Tukwila Financial Center
12770 Gateway Dr
Click here for information.
GREEN 41
TUKWILA
PARTNERSHIP
RESTORE DUWAMISH HILL
Work alongside Tukwila stewards
to ensure the success of the
restoration site.
10:00AM-1:00PM
Duwamish HIll Preserve
3800 S 115th St
Click here for information.
APR 22 MON
APR23 TUE
APR24 WED
APR 25 THU
APR 26 FRI
APR 27 SAT
➢ Finance and
Governance
Committee Meeting
5:30 PM
City Hall - Hazelnut
Room
Hybrid Meeting
➢Transportation and
Infrastructure Services
Meeting
5:30 PM
6300 Building - 2'd Floor
Duwamish Conference
Hybrid Meeting
➢ City Council
Committee of the
Whole Meeting
7:00 PM
City Hall Council
Chambers
Hybrid Meeting
King County
Library System
GARDENING CLASS:
COMPOSTING AT HOME
This workshop will teach you
about the different methods
of composting.
1:00 PM — 2:30 PM
Westfield Southcenter Mall
— Sky Terrace Meeting
Room, 3rd Floor
Click here for information.
➢Arts Commission
6:00 PM
Hybrid Meeting
➢ Planning Commission
6:30 PM
Hybrid Meeting
Give Blood = Save 3 Lives
to to to
URGENT NEED
THIS SPRING!
DONATE AND
ENTER TO WIN A
MAUI TRIP FOR 21
It takes 1,000 donors a day
to sustain a blood supply for
patients in our community.
Click here to schedule an
appointment.
Or call 1-800-398-7888.
UTILITY BOX ARTISTS
APPLICATIONS
We are seeking artists to
create artwork for this year's
program. This program
supports the vitality and
attractiveness of the City as
well as local artists.
Due today at 5:00 PM!
Click here for information.
King County
METRO
SURVEY ON BUS
SERVICE
Share your thoughts about
King County Metro bus
service whether you ride
frequently or occasionally.
Other languages are
available..
Complete survey by May 5
Click here for information.
GREEN
TUKWILA
PARTNERSHIP
GUIDED TREE WALK:
DUWAMISH HILL PRESERVE
Join us for an educational tree
walk to celebrate Earth Month!
This will be a slow-paced walk
around the trails.
10:00 AM —11:30 AM
Duwamish Hill Preserve
3800 S 115th St
Click here for information.
Wstlieid
SOUTHCENTER
THE GOOD FESTIVAL EVENT
Celebrate the sustainability
efforts of the mall and retail
tenants, while also promoting
sustainability within the wider
community. Reserve your spot for
kids' activities!
11:00 AM — 3:00 PM
Click here for information.
CITY HALL & 6300 BUILDINGS ARE OPEN TO THE PUBLIC MONDAYS THRU THURSDAYS 8:30 AM — 4:00 PM
SUMMER CAMP REGISTRATION OPENS APR 1
Join us at Camp Tukwilly and make some memories that will last a lifetime! Camp is for children entering grades K-5 at the beginning of 2024-2025 school
year. Click here for information.
CALL FOR UTILITY BOX ARTISTS APPLICATIONS DUE APR 26
We are seeking artists to create artwork for this year's Utility Box Art Program. Artists will receive a budget of up to $1,000. Click here for information.
FREE PUZZLE PARTY SOCIALS AGES 8 AND UP MAY 9, JUN 13, JUL 11 & AUG 8 6:00 PM - 8:00 PM TUKWILA COMMUNITY CENTER
This is a monthly social gathering to swap puzzles or practice for our next Puzzle Palooza.
NEIGHBORHOOD WATCH GROUP HELP
Police Community Engagement Coordinator can help to create a neighborhood watch group in your neighborhood and apartments. Click here to email Brooke Lamothe.
FREE CRIME PREVENTION SURVEY FOR BUSINESSES TO ENHANCE SECURITY
Police Community Engagement Coordinator will visit your business to conduct a security assessment and recommend making your business more secure. Allow up to 2 weeks for
an appointment date confirmation. Click here to make an appointment.
FOOD BANK OPENS: TUESDAYS, THURSDAYS AND SATURDAYS 10:00 AM — 2:30 PM 3118 S 140TH ST, TUKWILA
Tine wie. VOLUNTEERS — In need of volunteers for food packaging or food distributions. To volunteer, click here to sign up.
/ocr-»i. DONORS — Please donate at tukwilapantry.org/please-donate/. Donations can be dropped off on Tuesday -Saturday from 8 AM — 11 AM or by appointment.
Click here for a current list of items in need.
0 STILL WATERS SNACK PACK NEEDS YOUR DONATIONS AND VOLUNTEER HELP!
SnackPack distributes food bags on Fridays to Tukwila students in need. Click here for the Snack Pack list.
VOLUNTEERS NEEDED ON WEDNESDAYS. Pack snacks every Wednesday at 9:30 AM.
To volunteer, email Stillwatersfamilyservices@gmail.com. To deliver food, click here to register with Tukwila School District.
Please donate to feed our Tukwila kids. Click here to donate online or mail checks to Still Waters, PO Box 88984, Tukwila WA 98138.
United
Way
GET FREE TAX HELP IN -PERSON / ONLINE OR FILE YOUR OWN TAXES
Free tax filing assistance if you make less than $80,000 a year (or $96,000 for non -single filers). In -person locations will run through Apr 21.
Please arrive no later than 45 minutes BEFORE closing time. First come, first serve. Click here for information.
SOUTHCENTER MALL (NEAR SEARS) 11:00 AM -7:00 PM THURSDAYS, FRIDAYS, SATURDAYS AND SUNDAYS
FREE ONLINE TUTORING AND HOMEWORK HELP FOR GRADES K THRU 12
Use a computer, tablet, smartphone or home phone to connect with tutors by phone or on Zoom. Click here for information.
FUN ACTIVITIES AND OTHER EVENTS AT TUKWILA LIBRARY
Tukwila Library offers many resources and services. Click here for information.
1
5
9
16
Tentative Agenda Schedule
MEETING 1 —
REGULAR
MEETING 2 —
C.O.W.
MEETING 3 —
REGULAR
MEETING 4—
C.O.W.
APRIL 1
See below links for the
agenda packets to view
the agenda items:
April 1, 2024
Work Session
April 1, 2024
Regular Meeting
APRIL 8
See below links for the
agenda packets to view
the agenda items:
April 8, 2024
Committee of the Whole Meeting
APRIL 15
See below links for the
agenda packets to view
the agenda items:
April 15, 2024
Work Session
April 15, 2024
Regular Meeting
APRIL 22
SPECIAL ISSUES
- An ordinance regarding rental
housing tenant protections.
- Discussion on 2025-2026 Biennial
Budget:
(1) Recommendations from Financial
Sustainability Committee.
(2) Council Budget Priorities.
Special Meeting to follow
Committee of the Whole Meeting.
MEETING 1 —
REGULAR
MEETING 2 —
C.O.W.
MEETING 3 —
REGULAR
MEETING 4 —
C.O.W.
MAY 6
WORK SESSION
2023-2024 Comprehensive Plan
Update: Introduction to Plan Issues,
Process and Requirements.
REGULAR MEETING
PRESENTATION
- City of Tukwila and Recology
Re Think Waste Art Contest.
- Report from Puget Sound Regional
Fire Authority.
CONSENT AGENDA
- Authorize the Mayor to sign
Supplemental Agreement to contract
for on -call services for the
Neighborhood Traffic Calming
Program, in the amount of
$55,000.00.
- Accept as complete the 2023
Overlay Project; authorize release of
retainage, subject to the standard
claim and lien procedures (final cost
of project, including retainage;
$1,096,988.59).
- Award a bid and authorize the
Mayor to sign a contract for the
2024 Overlay Program.
- A resolution updating change and
petty cash fund amounts.
UNFINISHED BUSINESS
An ordinance regarding rental housing
tenant protections.
NEW BUSINESS
Collective Bargaining Agreements:
(1) Authorize the Mayor to sign a
Collective Bargaining Agreement
with Teamsters Local 763 for
Administrative/Technical
Employees.
(2) Authorize the Mayor to sign a
Collective Bargaining Agreement
with Teamsters Local 763 for
Maintenance/Trades Employees.
(3) Authorize the Mayor to sign a
Collective Bargaining Agreement
with Teamsters Local 763 for
Professional/Supervisory
Employees.
(4) Authorize the Mayor to sign a
Collective Bargaining Agreement
with Teamsters Local 763 for
Senior Program Managers.
0
MAY 13
PRESENTATION
Peace Officers Memorial Day
Proclamation.
SPECIAL ISSUES
- Ordinance adopting tiny house village
and emergency shelter regulations.
- Ordinance adopting Franchise
Agreement with Astound Broadband.
- Ordinance adopting Franchise
Agreement with Intermountain
Infrastructure Group.
- Resolution adopting Financial Policies.
- Resolution adopting Purchasing Policy.
MAY 20
WORK SESSION
2023-2024 Comprehensive Plan
Update: Housing and other issues.
REGULAR MEETING
CONSENT AGENDA
- Ordinance adopting Franchise Agreement
with Astound Broadband.
- Ordinance adopting Franchise Agreement
with Intermountain Infrastructure Group.
UNFINISHED BUSINESS
- Update on Surface Water Comprehensive
Plan.
- Ordinance adopting tiny house village
and emergency shelter regulations.
- Resolution adopting Financial Policies.
- Resolution adopting Purchasing Policy.
- Discussion on 2025-2026 Biennial
Budget:
(1) Utility Cost of Service analysis.
(2) Community Engagement
feedback.
MAY 27
* * * * *
MEMORIAL DAY
R EMEMBER & HONOR
lc *
Committee of the Whole meeting
cancelled due to the holiday.
City offices and
Community Center closed.