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Home My WebLink AboutESJ 2024-05-02 Agenda PacketTukwila Equity and Social Justice Commission City of Tukwila — City Hall 6200 Southcenter Boulevard, Tukwila, WA 98188 NOTICE IS HEREBY GIVEN that the Equity and Social Justice Commission meeting will be held on May 2, 2024, at 5:30PM. Join the meeting video on your computer or mobile app: Click here to loin the meeting Participate in the meeting by phone: 253-292-9750, Phone Conference ID: 986 969 249# For in -person, please join us at 5:30PM Tukwila City Hall, 6200 Southcenter Blvd, Tukwila, WA 98188 For assistance during the meeting, please call Jo Anderson, Equity and Social Justice Staff Liaison, at 206-658-7849 MEETING AGENDA Thursday, May 2, 2024 — 5:30PM I Call to Order II Introduction (2 minutes) III Approval of Agenda (2 minutes) IV Approval of Minutes, April 4, 2024 (2 minutes) V Written Public Comments VI Business Items • Icebreaker Activity for Commissioners to Continue to Get to Know One Another, including welcoming new ESJC Commissioners COMMISSION ACTION ITEM: Learn more about the Commissioners. • City of Tukwila 2025-2026 Budget Process —Tony Cullerton, Deputy Finance Director and Joel Bush, Chief Technology Officer • COMMISSION ACTION ITEM: Commissioners will receive a presentation and engage in Q&A on the budget process, including priorities, survey and outreach strategies, and implementation timeline. Tukwila Equity and Social Justice Commission City of Tukwila — City Hall 6200 Southcenter Boulevard, Tukwila, WA 98188 • 2024 ESJC Workplan Tasks and Updates 2024 Priority Relationship -building in the community: Learn What is Happening in the Community Amplify ESJCs Community Presense Awareness, Forums, Trainings: Racial Restrictive Covenants Comprehensive Plan Elements In Partnership with EPIC, Enforce Equity Policies: Prioritize Local Hires Drill Into the Equity Toolkit Board & Commissions: Equitable Recruitment Equity Policy Accountability COMMISSION ACTION ITEM: Continue working on 2024 Priorities. VII Miscellaneous • ESJC Rotating Co -Chair Sign-ups • EPIC Report VIII Adjournment CITY OF TUKWILA 2025-26 DEVELOPMENT PROCESS r11141? The City of opportunity, the community of choice. Outline content BIENNIAL BUDGET COMMUNITY OUTREACH 2O25-2026 THIS BUDGET PRESENTATION INCLUDES: • Budget Process & Roles • Budget Community Outreach • Priority Based Budgeting • Balancing Act Budget Tool City of Tukwila 2025-26 Budget Development 2 Key Milestones MARCH BUDGET KICK-OFF JULY Capital Improvement Program Briefing; City Comp Plan Briefings NOVEMBER Public Hearings & Final. Budget Adoption y y RI L-MAY Financial Sustainability Plan Recommendations; Community outreach AUGUST 6 Year Financial Forecast; Budget Document Prep; City Comp Plan Briefings DECEMBER Final Adopted Budget Distributed y APRIL-MAY Policy Reviews; Utility cost of service; Council Guidance SEPTEMBER Preliminary Budget Proposal Program Presentations; City Comp Plan Briefings 4 y MAY-JUNE City Comp Plan Briefings; Community Outreach Update OCTOBER Program Presentations Revised Proposed Budget City of Tukwila 2025-26 Budget Development 3 Budget Development Roles Mayor Sets Priorities and Goals Council Reflects values and priorities of the community Staff Informs and develops the budget Community Financial Sustainability Committee Boards/Commissions Community Members City of Tukwila 2025-26 Budget Development 4 Commission/Committee Meetings Website • Link to Balancing Act Tool • Link to ETC Statistical Survey • Simple language messaging Survey • Community Survey (ETC Institute) • Statistically valid sample Balancing Act Tool • Simulation • Prioritization Council Town Hall Budget Outreach Engage Community Leaders (Ambassadors) — Jo Anderson • Provide compensation for their involvement Tabletop Displays • TCC location • City Hall • Budget pamphlet • (Work with Jo Anderson to build out) Same level of service as today Restore Service Levels • Fill vacant positions What do you want to see funded? City of Tukwila 2025-26 Budget Development 5 Foundations of Priority Based Budgeting • Prioritize services • It allows for the evaluation of individual programs and services rather than an entire department. • Do the important things well • Question past patterns of spending • Know the true cost of doing business • Provide transparency of community priorities • Provide transparency of service impact • Demand accountability for results • Evaluating programs based on their influence in achieving the Strategic Goals City of Tukwila 2025-26 Budget Development 6 Priority Based Budgeting Categories Aligned & Innovative Services Accessible Mobility Networks eia Strategic & Responsive Engagement Healthy & Sustainable Community 8 g la Connected & Vital Infrastructure Integrated Operations Safety & Resiliency City of Tukwila 2025-26 Budget Development 7 Priority Categories Aligned & Innovative Services "All City departments have the personnel, resources, training, and assistance to deliver services efficiently and effectively." • Professional Development & Training • Accounts Payable • Police Support Operations • Technology Mobility Services • Payroll & Benefit Administration • TIS Service Desk Strategic & Responsive Engagement "Tukwila is dedicated to enhancing community inclusivity. The city pledges transparent communication and equitable access to information and services for all residents." • Public Record Req & Record Management • Court Case Management • Council Agenda/Meeting Functions • Council Legislative Support Connected & Vital Infrastructure "Tukwila provides resources towards managing the city's water supply, surface water, and sewer systems. Safe and uninterrupted provision of utilities for both residents and businesses is a top priority." • Projects & Capital Improvements Management • Fire Hydrants • Pump Station Monitoring & Maintenance • Utility Billing Accessible Mobility Networks "Tukwila invests in transportation infrastructure across the city to guarantee accessibility and safety for all residents. This includes the maintenance and development of streets, sidewalks, and trails." • Snow & Ice Control • Street Lighting • Traffic Control Devices • Trail Maintenance City of Tukwila 2025-26 Budget Development 8 Priority Categories Continued Healthy & Sustainable Community "Tukwila fosters a thriving community and economy. The city provides support for essential needs, cultural and recreational pursuits, and actively encourages the growth of dynamic businesses." • Parks Maintenance • Preschool Services and Program • Tourism Marketing • Wellness & Adult Services & Programs Integrated Operations "Tukwila is equipped with the necessary tools and support to effectively oversee the city's finances, operations, technology, and infrastructure." • Investment & Cash Management • Long -Range Financial Planning Model • Police Professional Standards Safety & Resiliency "Tukwila offers resources for emergency management and law enforcement. The city implements programs that facilitate access to desired services for its residents." • Employee Health & Safety • Police Patrol Services • Risk Management • School Zone Safety Cameras City of Tukwila 2025-26 Budget Development 9 BALANCING ACT TOOL https://admin.abalancingact.com/login https://tukwilabudgetprioritiessurvey.org/ City of Tukwila 2025-26 Budget Development 10 Tukwila Equity and Social Justice Commission City of Tukwila — City Hall 6200 Southcenter Boulevard, Tukwila, WA 98188 ATTENDEES: Aaron Draganov Joe Duffie Kathy Hougardy Trish Kinlow Jovita McConnell MEETING MINUTES Thursday, April 4, 2024 — 5:3OPM Dennis Nguyen Kristen Schwabe -Fry Jo Anderson I Call to Order II Introduction (2 minutes) III Approval of Agenda (2 minutes) IV Approval of Minutes, March 7, 2024 (2 minutes) V Business Items • Get to know your fellow Commissioners. Commissioners shared something about themselves. • Board & Commission Equity Training — Review Budget, Announcement, and Scheduled Visits Commissioners approved $500 from the ESJC budget towards food and refreshments and reviewed/approved the announcement. Jo invited Commissioners to attend board and commission meetings in April. • 2024 ESJC Goal setting and Budget planning, spotlight on Racial Restrictive Covenants awareness and education next steps; Juneteenth planning Relationship Building in the Community: Commissioners requested nametags, a banner, and giveaways. Jovita volunteered to research giveaway items. Jo will work on nametags and a banner. Juneteenth planning will begin; Jo asked for potential planning participants from the community. Tukwila Equity and Social Justice Commission City of Tukwila — City Hall 6200 Southcenter Boulevard, Tukwila, WA 98188 Awareness, Forums, and Trainings: Aaron, Kristen, and Jo led a discussion about adding information from King County on how to address Racial Restrictive Covenants to the City of Tukwila homepage. Potential web pages were identified. Content and staff education to answer questions from the public need to be developed. Kathy will discuss Comp Plan content with City Planners Neil Tabor and Nancy Eklund for the May or June meeting. In Relationship with EPIC, Enforce Equity Policies: Trish and Jo serve on an EPIC subcommittee addressing high level EP integration, including goal 1, which includes developing a workforce that reflects the community. Board & Commissions: Equity Training for B&C members will be Saturday, May 18, 9am- 1pm at the Justice Center. 2024 Priority Relationship -building in the community: Learn What is Happening in the Community Amplify ESJCs Community Presense Awareness, Forums, Trainings: Racial Restrictive Covenants Comprehensive Plan Elements In Partnership with EPIC, Enforce Equity Policies: Prioritize Local Hires Drill Into the Equity Toolkit Board & Commissions: Equitable Recruitment Equity Policy Accountability VI Miscellaneous • ESJC Co -Chair: Commissioners decided to have a rotating chair; Jo will bring a sign-up sheet for chairing future meetings. • ESJC Meeting Location: The meeting will move to City Hall's Hazelnut Conference Room. • EPIC Updates —Jo reported that the Racial Equity Toolkit Project Team is focusing on language access and currently interviewing internal stakeholders. VII Adjournment Tukwila Equity and Social Justice Commission City of Tukwila — City Hall 6200 Southcenter Boulevard, Tukwila, WA 98188 COUNCIL AND SUBCOMMITTEE MEETING SCHEDULE FIN Finance & Governance Committee 2nd and 4th Mondays 5:30 PM PCD Planning & Community Development 15t and 3rd Mondays 5:30 PM Committee TIS Transportation & Infrastructure 15t and 3rd Mondays 5:30 PM Services Committee CSS Community Services & Safety 2nd and 4th Mondays 5:30 PM Committee REG Regular Council Meeting 1st and 3rd Mondays 7:00 PM C.O. W. Committee of the Whole 2nd and 4th Mondays 7:00 PM * Note — the Council traditionally does not hold meetings in the last half of December. The City of Tukwila offers hybrid format for its Council and Committee meetings. Those wishing to join the meetings electronically may access them with the information below. Those wishing to attend in person should visit: • Regular Council and Committee of the Whole Meetings: Tukwila City Hall Council Chambers — 6200 Southcenter Boulevard • Planning & Community Development and Community Services & Safety committee meetings: Hazelnut Conference Room — 6200 Southcenter Boulevard (knock on door to the east) • Finance & Safety and Transportation and Infrastructure Services committee meetings: Duwamish Conference Room — 6300 Southcenter Boulevard (second floor, down the hall on the right) Tukwila Equity and Social Justice Commission City of Tukwila — City Hall 6200 Southcenter Boulevard, Tukwila, WA 98188 CITY COUNCIL REGULAR & COMMITTEE OF THE WHOLE MEETINGS To listen to the meeting, dial: 1-253-292-9750, ACCESS CODE 670077847# To view the meeting, Join Microsoft Teams Meeting Those wishing to provide public comments may verbally address the City Council both onsite at Tukwila City Hall or via phone or Microsoft Teams for up to 5 minutes for items both on and not on the meeting agenda. To provide comment via phone or Microsoft Teams, please email citycouncil@tukwilawa.gov with your name and topic by 5:00 p.m. on the meeting date. Please clearly indicate that your message is for public comment during the meeting, and you will receive further instructions. Tukwila Equity and Social Justice Commission City of Tukwila — City Hall 6200 Southcenter Boulevard, Tukwila, WA 98188 PLANNING & COMMUNITY DEVELOPMENT COMMITTEE 1st Monday of the month: To listen to the meeting, dial: 1-253-292-9750, ACCESS CODE 225 526 605# To view the meeting, Click here to join the meeting 3rd Monday of the month: To listen to the meeting, dial: 1-253-292-9750, ACCESS CODE 604 773 150# To view the meeting: Click here to join the meeting TRANSPORTATION & INFRASTRUCTURE SERVICES COMMITTEE 1st Monday of the month: To listen to the meeting, dial: 1-253-292-9750, ACCESS CODE 439 818 817# To view the meeting: Click here to join the meeting 3rd Monday of the month: To listen to the meeting, dial: 1-253-292-9750, ACCESS CODE 478 777 930# Tukwila Equity and Social Justice Commission City of Tukwila — City Hall 6200 Southcenter Boulevard, Tukwila, WA 98188 To view the meeting: Click here to join the meeting FINANCE & GOVERNANCE COMMITTEE 2nd Monday of the month: To listen to the meeting, dial: 1-253-292-9750, ACCESS CODE 965 223 169# To view the meeting, Click here to join the meeting 4th Monday of the month: To listen to the meeting, dial: 1-253-292-9750, ACCESS CODE 313 004 383# To view the meeting: Click here to join the meeting COMMUNITY SERVICES & SAFETY COMMITTEE 2nd Monday of the month: To listen to the meeting, dial: 1-253-292-9750, ACCESS CODE 912 764 861# To view the meeting, Click here to join the meeting 4th Monday of the month: To listen to the meeting, dial: 1-253-292-9750, ACCESS CODE 944 274 640# To view the meeting: Click here to join the meeting