HomeMy WebLinkAboutReg 2024-05-06 Item 5F - Contract Amendment #1 - 2024 Annual Overlay Construction Management with KPG Psomas for $197,726COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
05/06/24
7R
ITEM INFORMATION
ITEM No.
5.F.
STAFF SPONSOR: DAVID BAUS
ORIGINAL AGENDA DATE: 05/06/24
AGENDA ITEM TITLE 2024 Annual Overlay Project
Amendment No. 1
CATEGORY ❑ Discussion
Mtg Date
❑ Motion
Mtg Date
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
0 Bid
Award
050624
❑ Public Hearing
Mtg Date
❑ Other
Meg Date
Mtg Date
SPONSOR ❑Council ❑Mayor ❑HR ❑DCD ❑Finance ❑Fire ❑TS ❑P&R ❑Police 11PW ❑Court
SPONSOR'S
SUMMARY
Before construction can commence, a engineer of record needs to prepare, design, and
manage the project. KPG has provided an amendment incorporating construction
management, scope of work, and fee estimate for the Overlay project's construction
management and inspection services. Council is being asked to approve amendment 1 for
KPG Psomas, Inc on the 2024 Annual Overlay Program.
Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm.
❑ LTAC ❑ Arts Comm. ❑ Parks Comm.
DATE: 04/22/24 COMMITTEE CHAIR: ARMEN
❑ Planning/Economic
Dev.
REVIEWED BY
❑ Planning Comm.
PAPYAN
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Public Works Department
Unanimous Approval; Forward to Regular Consent Agenda Meeting
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0.00 $200,000.00 $0.00
Fund Source:
Comments: 2023 CIP, Page 12
MTG. DATE
RECORD OF COUNCIL ACTION
05/06/24
MTG. DATE
ATTACHMENTS
05/06/24
Informational Memorandum dated 04/19/24
2023 CIP, Page 12
Amendment 1 Proposal
Minutes from Transportation and Infrastructure Committee meeting of 04/22/24
89
90
City of Tukwila
Thomas McLeod, Mayor
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Services Committee
FROM: Hari Ponnekanti, Public Works Director/City Engineer
BY: David Baus, Project Manager
CC: Mayor Thomas McLeod
DATE: April 19, 2024
SUBJECT: 2024 Annual Overlay Project
Project No. 82410401
Amendment No. 1 — Contract No. 23-165, KPG Psomas, Inc.
ISSUE
Execute Amendment 1 with KPG Psomas, Inc. (KPG) to include construction management
services for the 2024 Annual Overlay Project.
BACKGROUND/DISCUSSION
Every year, Public Works issues a construction project to grind and overlay several blocks of
roadways in the City of Tukwila. The annual overlay program is intended to preserve and
maintain the street structure in a safe and useable state by resurfacing before failure, which also
minimizes costs.
Before work can commence, an engineer of record is required to prepare, design, and manage
the construction of the project. KPG provides a unique blend of knowledge and understanding of
the city's overlay program, which includes efficiency and benefits that no other firm can match at
this time. KPG has also performed very well in providing construction management services and
inspection services. KPG has provided an amendment incorporating construction management,
scope of work, and fee estimate for the Overlay project's construction management and
inspection services.
FINANCIAL IMPACT
KPG CM Services
Amendment 1
$197,726.00
CIP CM Budget
$200,000.00
RECOMMENDATION
Council is being asked to approve amendment 1 for KPG Psomas, Inc on the 2024 Annual
Overlay Program and consider this item on the Consent Agenda at the May 6, 2024, Council
Meeting.
ATTACHMENTS:
2023 CIP Page 12
KPG 2024 Overlay Consultant Contract - Amendment 1 Proposal
91
92
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2023 to 2028
PROJECT: Annual Overlay and Repair Program Project No. 80010401
DESCRIPTION: Select, design and construct asphalt and concrete pavement overlays of arterial and residential streets.
JUSTIFICATION: Preserve and maintain the street structure in a safe and useable state by resurfacing before failure which also
minimizes costs. Some individual sites may be coordinated with water, sewer, and surface water projects.
STATUS: Each year various sections of roadway throughout the City are designed and constructed for asphalt overlay.
MAINT. IMPACT: Reduces annual maintenance.
COMMENT: Ongoing project. Only one year actuals shown in first column.
FINANCIAL Through Estimated
(in $000's)
2021 2022 2023
2024
2025
2026
2027
2028
BEYOND TOTAL
EXPENSES
Design
316
150
150
150
150
150
150
150
150
1,516
Land (R/W)
0
Const. Mgmt.
43
200
200
200
200
200
200
200
200
1,643
Construction
970
1,050
1,050
1,050
1,050
1,050
1,150
1,150
1,300
9,820
TOTAL EXPENSES
1,329
1,400
1,400
1,400
1,400
1,400
1,500 1
1,500
1,650
12,979
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
Solid Waste Utility Tax
1,329
1,400
1,400
1,400
1,400
1,400
1,500
1,500
1,650
12,979
TOTAL SOURCES
1,329
1,400
1,400
1,400
1,400
1,400
1,500
1,500
1,650
12,979
2023 - 2028 Capital Improvement Program
® ,M
12
93
94
EXHIBIT A-2
Construction Management Services
Scope of Work
April 2024
City of Tukwila
2024 Overlay Program
City Project Number: 82410401
KPG Project Number: 9TUK010700
KPG Psomas (Consultant) will provide construction management services for the construction contract to
complete the City of Tukwila 2024 Overlay Program project. The proposed work includes:
- Paving at multiple sites within City of Tukwila: 35t' Ave. S., 37t' Ave. S., 40th Ave. S., S. 132n'
Pl, S. 128t' St., 50th P1 S., S. 114t' St.
A detailed scope for the Contract follows:
I. INTRODUCTION
The following scope of services and associated costs are based upon the assumptions outlined below.
General Assumptions:
• The level of service and fee is based on project duration of 40 working days.
• The proposed project team will include a part time Project Manager, part time Resident Engineer
(24 hours a week), one full time Construction Inspector (45 hours a week), a part time
Documentation Specialist (20 hours a week), and one part time Project Engineer from KPG
Psomas's design team to review submittals and interpret Contractor inquiries, as needed (25 total
hours). The team also includes a sub -consultant to provide services for materials testing and
construction site observation to satisfy Tukwila Municipal Codes for work within certain soil
classifications.
• City will review and execute the insurance, bonds, and the Construction Contract.
• Consultant will coordinate during audits or traffic control operations related to project impacts and
help the City to complete any other required correspondence with outside agencies.
• The City will work with the Contractor to conduct all community outreach in relation to phasing
and direct impacts due to construction. The City's Contractor shall be responsible for the
communication to the community on schedule and work activities.
• KPG design engineers will be available during construction to answer questions and review
RAM's, shop drawings, and answer RFI's.
• Consultant services will be performed in accordance with the WSDOT Construction Manual,
Contract plans & special provisions, and City of Tukwila engineering standards.
City of Tukwila KPG Psomas Inc.
2024 Overlay Program KPG Project Number 9TUK010700
Construction Management Services Page 1 of 7 April 2024
95
EXHIBIT A-2
• The franchise Utilities will provide field inspection for all work surrounding the construction or
relocation of their utility systems if necessary.
• Coordination of construction with franchise utilities, if any, will be done by City Contractor.
Consultant will help facilitate coordination between utilities and Contractor as needed or requested
by City.
II. SCOPE OF WORK
The objective and purpose of this Construction Management Services Agreement is for the Consultant to
successfully deliver the construction of the Project to the City by ensuring that the improvements are
constructed in accordance with the approved Plans and Specifications, as may be amended or revised, that
all of the required Project documentation is accounted for, and ultimately that the City of Tukwila receives
a successful review by any outside agency including state audits at the end of the Project.
TASK 1— MANAGEMENT / COORDINATION /ADMINISTRATION
Provide overall project management, coordination with the City, monthly progress reports, and invoicing.
This effort will include the following elements.
1.1 Organize and layout work for project staff. Prepare project instructions on contract administration
procedures to be used during construction.
1.2 Review monthly expenditures and CM team scope activities. Prepare and submit monthly project
progress reports to the City along with invoices describing CM services provided each month. Prepare
and submit reporting required by funding source(s), if any.
Deliverables:
• Monthly invoices and progress reports
TASK 2 — PRECONSTRUCTION SERVICES
2.1 Administrative Services up to Contractor Notice to Proceed (NTP): KPG Psomas will provide
support startup of the project with any miscellaneous administrative needs as further detailed below:
a. Preconstruction (PreCon) Photos: KPG Psomas staff shall collect and log a
comprehensive set of precon photos, prior to City Contractor mobilizing to the site, for the
purpose of documenting pre-existing site conditions. These shall be delivered to the City
in digital form as part of the final project files.
b. Review Plans and Specs: KPG Psomas staff shall familiarize themselves with all plans,
specs, and City standards that will be incorporated into this project, in order to familiarize
themselves with project limits, elements of work to be performed, measurement and
payment, and other project -specific considerations, prior to the first working day.
c. Prepare Hard and Electronic Files: The Consultant will prepare all electronic and hard
copy files in preparation for the project. SharePoint will not be utilized on this contract.
d. Prepare Record of Materials (ROM): Consultant shall modify WSDOT-provided ROM,
to algin with LAG manual exceptions and to improve ease of use by all project parties. In
the absence of a WSDOT-provided ROM, KPG Psomas can generate a ROM from scratch,
City of Tukwila
2024 Overlay Program
Construction Management Services
Page 2 of 7
KPG Psomas Inc.
KPG Project Number 9TUK010700
April 2024
96
EXHIBIT A-2
however creation of a complete project ROM is outside the scope of the current budget and
may require a supplement.
e. Preconstruction Conference: KPG Psomas will prepare an agenda for, distribute notices
of, and conduct a preconstruction conference in the City's offices or via an on-line platform
of the City's choice. The Consultant's team will attend the preconstruction conference.
Pertinent City staff and private utilities will also be present at this meeting. KPG Psomas
will prepare a written record of the meeting and distribute copies of the minutes to all
attendees and affected agencies, staff, etc.
At the Preconstruction conference, the Consultant shall help facilitate discussions with the
Contractor concerning the plans, specifications, schedules, pay estimate timelines and
cutoff dates, issues with utilities, any unusual conditions, State and local requirements and
any other items that will result in better project understanding among the parties involved.
f. Prepare Templates: KPG Psomas will pre -populate all electronic forms, either
Consultant or City provided, in preparation for contract administration. This includes pay
estimate templates, weekly working days statements, inspector daily reports, change
management tracking templates, etc.
g.
Utility Coordination: Consultant will assist with external and internal communications
regarding utility coordination required for successful completion of the project, including
utility relocations, required service interruptions, etc.
Deliverables:
• Preconstruction conference meeting minutes
• Pre -construction Photos
TASK 3 — CONSTRUCTION SERVICES — OFFICE
3.1 Construction Management Office Support: Original documentation will be housed at the
Consultant's office and filed in accordance with standard filing protocol. Document Control will consist
of the following:
a. Project Coordination: Liaison with City, construction Contractor, engineer, utilities and
property owners on a regular basis to discuss project issues and status.
b. Plan Interpretations: Provide technical interpretations of the drawings, specifications,
and Contract Documents, and evaluate requested deviations from the approved design or
specifications. Coordinate with City for resolution of issues involving scope, schedule,
and/or budget changes.
c. Submittals: Consultant shall take lead on submittal reviews/ approvals. Consultant shall
coordinate review process for shop drawings, samples, traffic control plans, test reports,
and other submittals from the Contractor for compliance with the contract documents.
Submittals shall be logged and tracked by Consultant.
d. Requests for Information (RFI): Consultant shall review and respond to RFI's. RFI's
shall be logged and tracked by Consultant.
e. Weekly Meetings: Consultant will lead weekly meetings. Consultant will prepare agenda
for City review and distribute meeting minutes to attendees. Outstanding issues to be
City of Tukwila
2024 Overlay Program
Construction Management Services
Page 3 of 7
KPG Psomas Inc.
KPG Project Number 9TUK010700
April 2024
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EXHIBIT A-2
J.
tracked on a weekly basis. Weekly Statement of Working Days will be reviewed/accepted
by Contractor during the Weekly Meeting.
f. Change Orders: The Consultant will develop change orders and the Consultant will
provide technical assistance to negotiate change orders, and assist in resolution of disputes
which may occur during the course of the project. The City will approve all change orders
before being fully executed. Each change order will be executed in accordance with
WSDOT Standard Specifications.
g.
Field Work Directives: The Consultant will prepare field work directives as necessary to
keep the Contractor on schedule.
h. Force Account: The Consultant will track Contractor force account labor, equipment and
materials. All force account calculations will be verified by the City and double checked
by the Consultant. The City shall have final authority to approve any Force Account work
prior to agreement with the Contractor.
Schedule Review: Consultant shall perform review of initial Contractor provided CPM
for conformance with the Contract Documents. Any discrepancies, conflicts or
unreasonable work durations will be brought to the attention of the Contactor and City.
Consultant will provide one (1) intermediate review of Contractor's updated schedule and
compare with field -observed progress and duration of the project.
Lump Sum Breakdown: Consultant shall evaluate construction Contractors' Schedule of
Values for lump sum items. Review the Contract Price allocations and verify that such
allocations are made in accordance with the requirements of the Contract Documents.
Lump Sum Breakdowns for payment each month will be calculated.
k. Monthly Pay Requests: Consultant shall prepare monthly requests for Contractor
payment based on field note records prepared by Consultant field inspector in accordance
with contract documents.
1. Weekly Statement of Working Days: Consultant shall prepare, and issue weekly
statement of working day report each week to the Contractor and City for review and
approval. Weekly statement of working days will be based on field inspection reports
provided by Consultant.
m. Subcontractor Documentation: Process / approve all required subcontractor
documentation. Request to Sublets will be verified and logged. This includes checking
System Award Management System (SAMS), verifying business licensing, reviewing
insurance documentation, verifying city business licensing, Intent to Pay Prevailing Wage
and Affidavit of Wages Paid. All subcontractor documentation will be logged into KPG's
subcontractor logs.
3.2 Certified Payroll: The Consultant will process and check the Contractor and Subcontractor's certified
payroll per State Prevailing Wage Requirements. Tracking of payroll shall consist of recording each
payroll received from the Prime and Subcontractors and checking pay rates against Contract
requirements. Any discrepancies will be brought to the Contractor and City.
Deliverables:
• Approved Submittals and Submittal log
City of Tukwila
2024 Overlay Program
Construction Management Services
Page 4 of 7
KPG Psomas Inc.
KPG Project Number 9TUK010700
April 2024
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EXHIBIT A-2
• Responded RFIs and RFI Log
• Weekly Meeting minutes
• Fully -executed Change Orders and Field Work Directives, with Change Management Log
• Force Account Documentation and Tracking Log
• Fully -executed Monthly Progress Payments
• Subcontractor Packets
• Weekly Statements of Working Days
• Certified Payroll Tracking Log (hard copy binder not included)
• Contractor -generated As-builts, if required by Contract
• All other project documentation generated during the course of project construction duration.
TASK 4 — CONSTRUCTION SERVICES - FIELD
4.1 Construction Observation: The Consultant will provide one (1) inspector during construction
activities and other tasks necessary to monitor the progress of the work. The Inspector will ensure that
the daily inspection reports and working days reporting are completed in a timely manner and contain
sufficient information to assess whether the work is being conducted in compliance with the Contract
Documents per City, WSDOT,. Consultant will make IDR's available to the City by Friday of the same
work week upon request.
The Inspector may perform the following duties as a matter of his daily activities:
i. Observe technical conduct of the construction, including providing day-to-day contact with
construction contractor, City, utilities, and other stakeholders, and monitor for adherence
to the Contract Documents. The Consultant's personnel will act in accordance with
Sections 1-05.1 and 1-05.2 of the WSDOT Standard Specifications.
ii. Observe material, workmanship, and construction areas for compliance with the Contract
Documents and applicable codes, and notify construction contractor of noncompliance.
Advise the City of any non -conforming work observed.
iii. Document all material delivered to the job site in accordance with the Contract Documents.
iv. Prepare daily inspection reports, recording the construction contractor's operations as
actually observed by the Consultant; includes quantities of work placed that day,
contractor's equipment and crews, and other pertinent information.
v. Interpret Contract Documents in coordination with the City, Contractor, and KPG.
vi. Resolve questions which may arise as to the quality and acceptability of material furnished,
work performed, and rate of progress of work performed by the construction contractor.
vii. Support the Contractor's communication and responsibilities to answer questions from
property owners and the general public as needed.
viii. Monitor compliance of approved permits per the project specifications, if applicable.
City of Tukwila
2024 Overlay Program
Construction Management Services
Page 5 of 7
KPG Psomas Inc.
KPG Project Number 9TUK010700
April 2024
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EXHIBIT A-2
ix. Prepare field records and documents to ensure the Project is administered in accordance
with the plans and specifications.
x. Collect and calculate delivery tickets and scaleman's daily reports of aggregate. All tickets
will be initialed with correct bid item and stationing identified (Construction Manual 10-
2).
xi. Attend and actively participate in regular on -site weekly construction meetings.
xii. Take digital photographs during the course of construction, and record locations.
Assumptions:
• Consultant will provide observation services for the days/hours that the contractor's personnel are
on -site.
• Assumption is Client's Contractor shall work normal 40-hour work weeks. For this project the
"normal" work week may occur at night. KPG Psomas does not differentiate day shift from night
shift. However, if the City's Contractor works a double shift (both day and night) within a single
24-hour period this will constitute two working days. Consultant's hours for inspection are based
on one shift for number of working days allowed per Contract.
• Assumption is if Contractor is working at multiple sites within the City of Tukwila, the Consultant
will split their time at the multiple locations and prioritize what location to be at for observation.
• The Consultant's monitoring of the construction contractor's activities is to ascertain whether they
are performing the work in accordance with the Contract Documents; in case of noncompliance,
Consultant will reject non -conforming work, and pursue the other remedies in the interests of the
client, as detailed in the Contract Documents.
Deliverables:
• Daily Construction Reports with project photos.
• Field Note Records for all field -measurable pay items.
• Review material test reports for compliance.
TASK 5 — PROJECT CLOSEOUT
5.1 Closeout Office Support: Consultant shall assist with generation of closeout documentation and
pursuit of successful project final completion, as detailed below:
a. Substantial Completion Letter: Following full and unrestricted use of the project status being
obtained by the Contractor and agreed to by the City, Consultant shall draft Substantial
Completion Letter on City letterhead, for issuance to Contractor.
b. Physical Completion Letter: Following completion of all punch list work verified by the
Consultant and any stakeholders required the Consultant shall prepare physical completion letter
to the Contractor and the City shall issue the final contract voucher.
c. Final Pay Estimate: Consultant shall prepare final payment estimate, along with any final
quantity adjustments needed to existing bid items, for issuance to Contractor, in conjunction with
the final contract voucher, issued by the City.
City of Tukwila
2024 Overlay Program
Construction Management Services
Page 6 of 7
KPG Psomas Inc.
KPG Project Number 9TUK010700
April 2024
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EXHIBIT A-2
d. Closeout Inspection and Punchlist: Consultant shall assist in a punchlist walkthrough with
Contractor, City staff, and any other necessary agencies for the purposes of developing a final
project punchlist. The Consultant shall assemble walkthrough comments and provide the
preliminary list to the City for concurrence, prior to issuing the list to the Contractor. On
notification of completion of the punchlist, Consultant shall perform a final walkthrough to
confirm satisfactory completion of all items on the list and shall note any remaining discrepancies.
Subsequent project walkthroughs are beyond the scope of this agreement, but will be
accommodated should the request be made by the City, and sufficient remaining budget allows.
e. Certified Payroll Closeout: Consultant shall attempt to ensure that all certified payrolls and
affidavits of wages paid are current and complete at the time of project physical completion. This
will include regular checks of the L&I portal and frequent reminders to the Contractor to provide
any missing information in a timely manner As the task of gathering the final documentation from
Contractors and their Subcontractors can sometimes be an extended process, outside the control
of the City or Consultant, after 8 weeks post -physical completion, the Consultant shall perform a
final status update of the CP tracking log, along with memos to file of any missing documentation,
and shall hand off the remaining verification process to the Client.
f. Prepare Documentation to Deliver to City: Consultant shall perform QA/QC on all project
documentation deliverables as outlined in Task 4.1, as well as any documentation generated in the
course of completion of Task 5, and shall transfer all project documents to the City for permanent
storage.
• Substantial Completion Letter
• Physical Completion Letter
• Final Payment Invoice
• Project Punchlist
• Final Project Documents
TASK 6 — SUBCONSULTANTS
6.1 Material Testing: A third party subconsultant will be retained by KPG Psomas to provide material
testing and construction observation services. All testing will be done in accordance with LAG Manual
and WSDOT Construction Manual, or at a desired frequency as -directed by the City's project manager.
TASK 7 — ADDITIONAL SERVICES
7.1 Management Reserve: Additional services requested by the City will be performed only when
authorized by the City. Authorization to perform additional services will be in writing, specifying the
work to be performed, and basis of payment. Items such as Community Outreach (except as completed
on a day-to-day basis by the inspector and resident engineer as described in task 3.1 — vii), Public
Meetings, Ribbon Cutting Ceremony, claims analysis, surveying, services during shutdown periods of
non -working days, and services for extended working days are examples of possible additional services.
This fee is based on 40 working day contract. Any additional services requested or extension of days
will be approximately $3,185.00 per additional day.
City of Tukwila
2024 Overlay Program
Construction Management Services
Page 7 of 7
KPG Psomas Inc.
KPG Project Number 9TUK010700
April 2024
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102
KPG
baBi
J �
PRIME CONSULTANT COST COMPUTATIONS
Client:
Project Name:
KPG Psomas Inc. Project Number:
40 working days + 2 week startup and 4 weeks closeout
Date:
City of Tukwila
2024 Overlay
9TUK010700
4/10/2024
Task No.
Task Description
Labor Hour Estimate
Total Hours and Labor
Cost Computations by
Task
To
a
c
rL
a
Project Engineer
I I
Senior
Construction
Manager
Senior Resident
Engineer
Construction
Observer Ill
Document
Control Specialist
Ill
Document
Control Admin
Senior Admin
290
187
244
188
142
146
104
139
Hours
Totals
Task 1 - MANAGEMENT / COORDINATION / ADMINISTRATION
1.1
Project Management and Administrative Services
20
20
4
44
$ 9,176.00
1.2
Prepare, review and submit monthly expenditures
0
$ -
Task Total
0
20
20
0
0
0
0
4
44
$ 9,176.00
Task 2 - Administrative Services up to Contractor Notice to Proceed (NTP) (xxx Months/Weeks)
2.1
Administrative Services up to Contractor Notice to Proceed
2
4
4
10
$ 1,824.00
2.2
PreCon Photos
4
4
8
$ 1,320.00
2.3
Review Plans and Specs
16
16
32
$ 5,280.00
2.4
Prepare Hard and Electronic Files
4
8
12
$ 1,920.00
2.5
Prepare ROM
8
8
$ 1,168.00
2.6
Prepare PreCon Agenda
2
6
8
$ 1,252.00
2.7
Prepare Templates
4
4
$ 584.00
Task Total
0
0
2
30
20
30
0
0
82
$ 13,348.00
Task 3 - Construction Management (CM) and Administrative Services. NTP to Project Closeout. (xxx Months/Weeks)
3.1
Construction Management Office Support
15
40
20
200
160
435
$ 77,670.00
3.2
Certified Payroll
28
28
$ 2,912.00
Task Total
15
40
20
200
0
160
28
0
463
$ 80,582.00
Task 4 - Provide Field Inspection for Each of the Project's Working Days (xxx Months/Weeks)
4.1 Construction Inspection
400
400
$ 56,800.00
Task Total
0
0
0
0
400
0
0
0
400
$ 56,800.00
Task 5 - Project Closeout (xxx Months/Weeks)
5.1
Construction Management Office Support
8
60
60
128
$ 21,992.00
5.2
Construction Management Field Paperwork/Inspection
20
20
$ 2,840.00
Task Total
0
0
8
60
20
60
0
0
148
$ 24,832.00
Task 6 - Materials Testing
6.1
Subcontract with Material Tester
2
2
$ 488.00
6.2
Prepare Invoices and Billings for Subcontractor
0
$ -
Task Total
0
0
2
0
0
0
0
0
2
$ 488.00
Task 7 - Management Reserve
7.1
Upon City Authorization Only
0
$ -
Task Total
0
0
0
0
0
0
0
0
0
$ -
Total Labor Hours and Fee
4,350
11,220
12,688
54,520
62,480
36,500
2,912
556
1,139
$ 185,226.00
Subconsultants
HWA Material Testing
$ 12,000.00
Total Subconsultant Expense
$ 12,000.00
Reimbursable Direct Non -Salary Costs
Mileage at current IRS rate
Reproduction Allowance
$ 500.00
Total Reimbursable Expense
$ 500.00
Management Reserve
$ -
Total Estimated Budget
$ 197,726.00
City of Tukwila
City Council Transportation & Infrastructure Services Committee
Meeting Minutes
April 22, 2024, 5:30 p.m. - Hybrid Meeting; Duwamish Conference Room & MS Teams
Councilmembers Present: Armen Papyan, Chair; Dennis Martinez, Hannah Hedrick
Staff Present: Hari Ponnekanti, Catrien de Boer, Seong Kim, Adib Altallal, Griffin Lerner,
Cyndy Knighton, Pete Mayer, Eric Compton, Joel Bush, Adam Cox, Mike
Ronda
Chair Papyan called the meeting to order.
I. BUSINESS AGENDA
A. Ordinance: Franchise Agreement with Astound
Staff is seeking approval of an ordinance granting Astound Broadband a new 5-year
Franchise Agreement.
Committee Recommendation
Unanimous approval. Forward to May 13, 2024 Committee of the Whole.
B. Project Completion: 2023 Overlay and Repair Project
Staff is seeking approval of project completion with Lakeside Industries, Inc. in the amount of
$1,098,038.59 for the 2023 Overlay and Repair Project.
Committee Recommendation
Unanimous approval. Forward to May 6, 2024 Regular Consent Agenda.
C. Bid Award: 2024 Annual Overlay Project
Staff is seeking approval of a contract with ICON Materials in the amount of $1,040,012.00 for
the Project.
Committee Recommendation
Unanimous approval. Forward to May 6, 2024 Regular Consent Agenda.
D. Contract Amendment: 2024 Annual Overlay Project
Staff is seeking approval of an amendment with KPG Psomas, Inc. in the amount of
*$197,726.00 to include construction management services for the Project.
Committee Recommendation
Unanimous approval. Forward to May 6, 2024 Regular Consent Agenda.
E. Consultant Contract: 2024 Annual Smal Drainage Program
Staff is seeking approval of a contract with KPG Psomas, Inc. in the amount of $377,518 for
design and construction services for the Program.
Committee Recommendation
Unanimous approval. Forward to May 6, 2024 Regular Consent Agenda.
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