HomeMy WebLinkAboutReg 2024-05-06 Item 6C - Contract Amendment #2 - Amended Scope of Services Relating to Asylum Seeker Response with Innovative Impact Strategies for $300,000COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
5/6/24
DR
ITEM INFORMATION
ITEM No.
6.C.
STAFF SPONSOR: PETE MAYER
ORIGINAL AGENDA DATE: 5/6/ 24
AGENDA ITEM TITLE Innovative Impact Strategies (i2 Strategies) Contract Amendment
CATEGORY ® Discussion
Mtg Date 5/6/24
Motion
Mt1 Date 5/6/24
Resolution
AN Date
❑ Ordinance
Mtg Date
Bid Award
Mtg Date
❑ Public Hearing ❑ Other
Mtg Date Mtg Date
SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ® P&R ❑ Police ❑ PW
SPONSOR'S
SUMMARY
City staff seek to amend the city's contract with i2 Strategies (23-166) to increase the
contract's not to exceed amount to $400,000 and refine its scope of work concerning
response, mitigation, and eventual demobilization at the Riverton Park United Methodist
Church. The Council is being briefed on this amendment and its impacts.
REVIEWED BY
❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev.
❑ LTAC
DATE: N/A
❑ Arts Comm. ❑ Parks Comm.
❑ Planning Comm.
COMMITTEE CHAIR: N/A
RECOMMENDATIONS:
SPONSOR/ADMIN. Parks & Recreation Department
COMMITTEE Sent directly to council for discussion
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED
$400,000
AMOUNT BUDGETED
$0
APPROPRIATION REQUIRED
$400,000
Fund Source: GENERAL FUND
Comments: City Staff are working with granting authorities to determine if grant monies can be used
MTG. DATE RECORD OF COUNCIL ACTION
5/6/24
MTG. DATE ATTACHMENTS
5/6/24 Informational Memorandum dated April 29th, 2024
Proposed Amendment & Attached Exhibit
Original Contract & 1st Amendment
241
242
City of Tukwila
Thomas McLeod, Mayor
Parks & Recreation Department - Pete Mayer, Director
INFORMATIONAL MEMORANDUM
TO: Tukwila City Council
CC: Thomas McLeod, City of Tukwila Mayor
FROM: Pete Mayer, Deputy City Administrator & Parks and Recreation Director
Brandon Miles, Director of Strategic Initiatives & Government Relations
Eric Dreyer, Chief of Police
BY: David Rosen, Parks & Recreation Analyst
DATE: April 29, 2024
SUBJECT: Innovative Impact Strategies Contract Amendment #2: RPUMC Response
ISSUE
Authorize the Mayor to execute a contract amendment (Contract 23-166) between the
City of Tukwila and Innovative Impact Strategies (aka i2 Strategies) to increase the contract's total
authority and refine its scope of work.
BACKGROUND
In the Spring of 2023, the RPUMC in Tukwila started to see the arrival of a small number of asylum
seekers on its property. The church has historically been a temporary home to those in need and those
seeking shelter and provided these services for these individuals. Throughout the summer and early
fall, the number of asylum seekers at the RPUMC dramatically increased from 50 to over 400 people,
including family units with many newborns and small children.
As the number of asylum seekers on the RPUMC property began to exceed the church's ability to
provide services, the city proclaimed a State of Emergency on October 6th, enabling the adoption of
emergency zoning rules, suspension of competitive bidding, and allowing the city to seek funding from
the State of Washington and the Federal Government to address the growing need onsite.
The City began contracting with i2 Strategies via Contract 23-166 in late October with the directive of
providing site assessment services, site layout and design recommendations, and community and
partner support and engagement as well as serving as ongoing subject matter experts to assist both
RPUMC and the city in their service provision and incident response. This initial contract had a not to
exceed amount (NTE) of $39,999. As the need and scale of work onsite became better known and
exceeded the resources provided by the contract, city staff amended it in mid -November 2023 to
increase the contract's NTE to $100,000. This version of the contract (23-166(a)) is what is currently in
force between the City and i2 Strategies.
DISCUSSION
The City's response to the asylum seeker circumstances has been a shared responsibility between
multiple departments as well as i2 Strategies. A modified incident command system was activated with
Police Chief Eric Dreyer serving in an incident commander capacity since last fall with Pete Mayer
serving as Operations Section Chief helping coordinate the day-to-day response to the dynamic
circumstances. i2 Strategies, a local firm experienced with responding to and mitigating the challenges
faced by the unhoused across the region and State of Washington, has provided site management
services and guidance to both the City and RPUMC. Human Services staff have helped connect
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
243
Tukwila City Council
April 30, 2024
Page 2
resources and support networks with asylee seekers and church representatives, the Department of
Community Development has provided code and permitting enforcement and assistance, and the
Finance and Parks and Recreation Departments have provided logistical support on contracts,
invoicing, and grant writing/submission. Emergency Management staff have assisted in planning
support regarding incident response and structure and maintaining regional situational awareness with
their colleagues.
The City is preparing to move into a new phase of response, coordination and recovery that includes
transitioning from an emergency response structure and into a more "normalized" and sustainable
operational approach within the City's organizational framework. The City's tactical efforts on this
matter will shift from Pete Mayer to Brandon Miles, Director of Strategic Initiatives and Government
Relations, and the Human Services program of the City. Chief Dreyer will continue to be engaged but
in a support role. Aggressive efforts will continue to obtain regional, state and federal assistance and
recent successes with obtaining grant funding and cooperation from area cities and organizations are
promising steps.
i2 Strategies will be assuming a temporary expanded role to assist the City in transitioning from its
previous level of engagement at RPUMC. Notably, this amendment (Exhibit A) directs i2 Strategies to
begin work towards demobilization of the walled tent now in place onsite, develop a sustainable and
desired "future state" at RPUMC, and develop a mitigation plan for humane responses to future
emergencies related to asylum seekers, immigrants, and refugees. The amendment, as proposed, is
estimated to provide necessary funding for i2 Strategies to continue this enhanced work over the next
six months. In the interim, City staff will be preparing a Human Services 2025-26 budget proposal to
support and appropriately scale the ongoing work of this new dimension of community need.
FINANCIAL IMPACT
As proposed, this contract would encumber an additional $300,000 beyond what has been encumbered
by Contract 23-166 and its first amendment. At this time, this amount would be encumbered against the
General Fund. City staff are working with granting authorities to determine if any grant funding secured
for the RPUMC response can be utilized towards these expenditures.
Contract 23-166 Overview
Spent To Date
Outstanding Invoices
77, 898.37
46, 268.98
Total Invoiced
124,167.35
RECOMMENDATION
Authorize the Mayor to execute a contract amendment with Innovative Impact Stategies in the amount
of $300,000.
ATTACHMENTS
A — Proposed Amendment & Attached Exhibit
B — Original Contract & 1st Amendment
Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
244
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number:
CONTRACT FOR SERVICES
Amendment #2
Between the City of Tukwila and Innovative Impact Strategies, LLC.
That portion of Contract No. 23-166 between the City of Tukwila and Innovative Impact Strategies,
LLC. is hereby amended as follows:
Section 2: Scope of Services. The Consultant agrees to perform the services, identified
on the amended Exhibit "A" attached hereto, including the provision of all labor,
materials, equipment and supplies.
Section 4: Payment. The not to exceed amount referenced in Subsection A is hereby
increased to $400,000.
All other provisions of the contract shall remain in full force and effect.
Dated this day of , 2024.
CITY OF TUKWILA CONTRACTOR
Thomas McLeod, Mayor Colin DeForrest, Owner
ATTEST/AUTHENTICATED:
Andy Youn, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
Page 1 of 2 245
Exhibit A — Amended Scope of Services
Asylee Seeker Response Transition Proposal
A proposal to transition from an emergency response framework to a routine operational state that
can be adequately supported and sustained over time (akin to moving from response to recovery).
City Objectives
1) To develop a demobilization plan that includes the transition of the City's response to the
asylee seeker humanitarian crisis from a modified ICS structure to routine operations.
2) To temporarily engage i2 Strategies in providing advance planning and coordination
services associated with the City's response to the asylum seeker crisis.
3) To advocate for and develop a strategic response framework that the State can
operationalize and sustain.
4) To utilize the 2025-26 budget process to develop a staffing proposal that provides an
adequate level of support to address asylee seeker related matters and other
homelessness response needs while also potentially supplementing and supporting other
Human Services needs in the City of Tukwila.
12 Strategies Proposed Amended Scope of Work
1) Routinely coordinate with Riverton Park United Methodist Church on asylee related matters
2) Routinely collaborate with City of Tukwila departments, regional, state and national
partners, including DSHS ORIA, City of Seattle Office of Immigrant and Refugee Affairs,
Thrive International, King County Adult Services Division- Department of Community and
Human Services and Department of Homeland Security regarding asylee related matters
impacting the City of Tukwila.
3) Mitigate impacts associated with anticipated asylee seeker displacement from short-term
emergency sheltering opportunities and the effects of inclement weather.
4) Engage in planning for the de -mobilization of the temporary heated walled tent (post 180-
day plan) and develop a sustainable and desired "future state" at RPUMC.
5) Assist the City in strategically prioritizing and deploying State and County funding in support
of the unsheltered, including temporary housing, case management, services, etc.
6) Coordinate with City departments and others for the expansion of tiny homes (e.g. planning,
permitting/land use, coordination with partners and vendors, etc) and/or other transitional
housing options (e.g. hotel stays & master leases, etc). Assist in the development of
policies and proposed amendments to city code related to emergency sheltering and
encampments.
7) Develop plans, strategies, and proposals to invest anticipated State and County
appropriations that support the City's policy goals and priorities for the unsheltered.
8) Recommend policies and legislative actions to address immigration and unsheltered
individuals.
9) Develop mitigation plans and humane responses to lessen the impact of future
emergencies related to asylee seekers, immigrants and refugees.
10) Other related work as mutually agreed to.
246
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number: 23-166(a)
Approved per Emergency
Proclamation 10/06/23
CONTRACT FOR SERVICES
Amendment #1
Between the City of Tukwila and Innovative Impact Strategies, LLC.
That portion of Contract No. 23-166 between the City of Tukwila and Innovative Impact Strategies,
LLC. is hereby amended as follows:
Section 4:
The not to exceed amount referenced in Subsection A is hereby increased to $100,000.
All other provisions of the contract shall remain in full force and effect.
Dated this 13th day of November, 2023.
CITY OF TUKWILA
DocuSigned by:
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Allan Ekberg, Mayor 11/15/2023 I 4:03 PM PST
ATTEST/AUTHENTICATED:
Looc__uSigned by:
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Christy O'Flaherty, City Clerk
APPROVED AS TO FORM:
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Office of the City Attorney
CONTRACTOR:
By:
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Printed Name:co1;n DeForrest
Title: Owner
CA Reviewed May 2020
Page 1 of 1 247
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Contract Number: 23-166
Council Approval N/A
PROFESSIONAL SERVICES AGREEMENT
(Includes consultants, architects, engineers, accountants, and other professional services)
THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter
referred to as "the City", and Innovative Impact Strategies, LLC, hereinafter referred to as "the
Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform Homeless Services
Consulting services in connection with the project titled Asylee Humanitarian Event
Consulting Services.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and
effect for a period commencing upon execution and ending 12/31/2024 unless sooner
terminated under the provisions hereinafter specified. Work under this Agreement shall
commence upon written notice by the City to the Consultant to proceed. The Consultant shall
perform all services and provide all work product required pursuant to this Agreement no later
than 12/31/2024 unless an extension of such time is granted in writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B" attached hereto, provided that the total amount of payment to the Consultant shall not
exceed $39,999.00 without express written modification of the Agreement signed by the
City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be made
to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will be
made promptly upon its ascertainment and verification by the City after the completion of
the work under this Agreement and its acceptance by the City.
D. Payment as provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary to
complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and the state of Washington for a
period of three (3) years after final payments. Copies shall be made available upon
request.
248
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances
and regulations, applicable to the services rendered under this Agreement.
7 Indemnification. The Consultant shall defend, indemnify and hold the City, its officers,
officials, employees and volunteers harmless from any and all claims, injuries, damages,
losses or suits including attorney fees, arising out of or resulting from the acts, errors or
omissions of the Consultant in performance of this Agreement, except for injuries and damages
caused by the sole negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Consultant
and the City, its officers, officials, employees, and volunteers, the Consultant's liability
hereunder shall be only to the extent of the Consultant's negligence. It is further specifically
and expressly understood that the indemnification provided herein constitutes the Consultant's
waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of
this section shall survive the expiration or termination of this Agreement.
8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from
or in connection with the performance of the work hereunder by the Consultant, its agents,
representatives, or employees. Consultant's maintenance of insurance as required by the
agreement shall not be construed to limit the liability of the Consultant to the coverage provided
by such insurance, or otherwise limit the City's recourse to any remedy available at law or in
equity.
A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the
types and with the limits described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury
and property damage of $1,000,000 per accident. Automobile Liability insurance
shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be
written on Insurance Services Office (ISO) form CA 00 01 or a substitute form
providing equivalent liability coverage. If necessary, the policy shall be endorsed to
provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $2,000,000 each
occurrence, $2,000,000 general aggregate. Commercial General Liability
insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall
cover liability arising from premises, operations, stop -gap independent contractors
and personal injury and advertising injury. The City shall be named as an
additional insured under the Consultant's Commercial General Liability insurance
policy with respect to the work performed for the City using an additional insured
endorsement at least as broad as ISO endorsement form CG 20 26.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of
the State of Washington.
CA revised May 2020
Page 2
249
4. Professional Liability with limits no less than $2,000,000 per claim and $2,000,000
policy aggregate limit. Professional Liability insurance shall be appropriate to the
Consultant's profession.
B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher
insurance limits than the minimums shown above, the Public Entity shall be insured for the
full available limits of Commercial General and Excess or Umbrella liability maintained by
the Contractor, irrespective of whether such limits maintained by the Contractor are greater
than those required by this Contract or whether any certificate of insurance furnished to
the Public Entity evidences limits of liability lower than those maintained by the Contractor.
C. Other Insurance Provision. The Consultant's Automobile Liability and Commercial
General Liability insurance policies are to contain, or be endorsed to contain that they shall
be primary insurance with respect to the City. Any Insurance, self-insurance, or insurance
pool coverage maintained by the City shall be excess of the Consultant's insurance and
shall not be contributed or combined with it.
D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.
Best rating of not less than A:VII.
E. Verification of Coverage. Consultant shall furnish the City with original certificates and a
copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of the Contractor
before commencement of the work. Upon request by the City, the Consultant shall furnish
certified copies of all required insurance policies, including endorsements, required in this
Agreement and evidence of all subcontractors' coverage.
F. Notice of Cancellation. The Consultant shall provide the City with written notice of any
policy cancellation, within two business days of their receipt of such notice.
G. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the City
may, after giving five business days notice to the Consultant to correct the breach,
immediately terminate the contract or, at its discretion, procure or renew such insurance
and pay any and all premiums in connection therewith, with any sums so expended to be
repaid to the City on demand, or at the sole discretion of the City, offset against funds due
the Consultant from the City.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this Agreement.
Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither the Consultant nor any employee of the
Consultant shall be entitled to any benefits accorded City employees by virtue of the services
provided under this Agreement. The City shall not be responsible for withholding or otherwise
deducting federal income tax or social security or for contributing to the state industrial
insurance program, otherwise assuming the duties of an employer with respect to the
Consultant, or any employee of the Consultant.
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon
or resulting from the award or making of this contract. For breach or violation of this warrant,
the City shall have the right to annul this contract without liability, or in its discretion to deduct
from the contract price or consideration, or otherwise recover, the full amount of such fee,
commission, percentage, brokerage fee, gift, or contingent fee.
CA revised May 2020
250
Page 3
11. Discrimination Prohibited. Contractor, with regard to the work performed by it under this
Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin,
age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation,
the presence of any disability, or any other protected class status under state or federal law,
in the selection and retention of employees or procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days
written notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this Agreement between
surviving members of the Consultant and the City, if the City so chooses.
15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the
Consultant shall at all times comply with, all applicable federal, state and local laws,
regulations, and rules, including the provisions of the City of Tukwila Municipal Code and
ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is
instituted to enforce any term of this Agreement, the parties specifically understand and agree
that venue shall be properly laid in King County, Washington. The prevailing party in any such
action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising
from or related to this Agreement shall be exclusively in King County Superior Court.
16. Severability and Survival. If any term, condition or provision of this Agreement is declared
void or unenforceable or limited in its application or effect, such event shall not affect any other
provisions hereof and all other provisions shall remain fully enforceable. The provisions of this
Agreement, which by their sense and context are reasonably intended to survive the
completion, expiration or cancellation of this Agreement, shall survive termination of this
Agreement.
17. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
Colin DeForrest — Innovative Impact Strategies, LLC
7816 119th Street Court East
Puyallup, WA 98373
CA revised May 2020
Page 4
251
18. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. No
amendment or modification of this Agreement shall be of any force or effect unless it is in
writing and signed by the parties.
DATED this 30th day of October, 2023.
CITY OF TUKWILA
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Allan Ekberg, Mayor 10/30/2023 I 4:54 PM PDT
ATTEST/AUTHENTICATED:
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Christy O'Flaherty, City Clerk
APPROVED AS TO FORM:
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Office of the City Attorney
CONSULTANT:
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Printed Name:col;n DeForrest
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CA revised May 2020
252
Page 5
EXHIBITS A & B
i2
INNOVATIVE IMPACT STRATEGIES — CITY OF TUKWILA STRATEGIES
Homeless Services Consulting and Response Services
Consultant Contract and Scope of Work
October 2023
City of Tukwila has retained Innovative Impact Strategies, LLC (consultant) to provide
homeless service consulting services to the city of Tukwila. This will include tasks
identified below. Specific attention will be given to the homeless encampment of around
200 asylum seeking individuals (including families and children) located on Riverton Park
United Methodist Church (RPUMC). Assistance will be provided for the emergency
declaration and response at this site.
This work will begin October 2023. Work will be completed by i2-strategies staff, including
- Colin DeForrest (principal), or Stephanie Martinez, (Senior Consultant), or other i2-
strategies staff. Staff will perform all work at the rates outlined below, plus reimbursement
for any purchases or fees related to onsite work under the direction of city of Tukwila
management. Additional consultant support, if required, may be negotiated, extended or
scoped separately.
• Consultant and Subject Matter Expert Services - $150/hour
• Coordinator and Monitoring and Maintenance Services - $60/hour
• Outreach and Translation Services - $50/hour
The following outlines tasks and deliverables to be produced by consultant in coordination
with city of Tukwila leadership:
Task 1: SITE ASSESSMENT AND ONSITE SNAPSHOT OF RPUMC ASYLUM
ENCAMPMENT
• Regularly visit RPUMC encampment site.
• Site Monitoring services
• Assess site and surroundings.
• Create an "Onsite Snapshot" of the site which includes:
o Bynames list of all individuals living at the site.
o Number of children at the site (under 18 years old).
o Number of families at the site
o Number of workable individuals at the site.
o Other agreed upon data.
• Site tagging of all tents and structures at the site.
o Match individuals and families with each tent or structure
o Identify any concerning or unsafe situations.
253
Task 2: SITE LAYOUT AND DESIGN RECOMMENDATIONS
• Create a temporary site layout and design plan for the RPUMC encampment.
o Identify maximum capacity.
o Safely space sites and create access lanes.
• Create a safe site for all.
o Individuals and families living at the site.
o The larger surrounding community
• Identify Crime Prevention through Environmental Design (CPTED) techniques to
implement at site(s).
o Site lines
o Access control
o Vegetation management
o Clear perimeter boundaries
o Lighting
o Other
Task 3: COMMUNITY AND PARTNER SUPPORT AND ENGAGEMENT
• Work directly and closely with community partners like Pastor Jan and RPUMC staff
as well as other partners from the community.
• Work closely with city of Tukwila staff to ensure we are always on the same page.
o As needed, assist the city of Tukwila's designated liaison with connecting to
partners and other governmental agencies.
o Support city of Tukwila staff in all ways possible.
Task 4: ONGOING SUBJECT MATTER EXPERT SUPPORT AS IDENTIFIED AND NEEDED
BY THE CITY OF TUKWILA
• Additional site logistics, site design, and implementation if new sites are identified.
• Additional consulting support if further emergency declaration steps are identified.
This work will be tailored to the needs of the City of Tukwila.
• Onsite Monitoring and Maintenance services at any City of Tukwila involved sites.
• Ongoing homeless services response support including outreach, navigation and
translation services.
Innovative Impact Strategies, LLC
City of Tukwila
By: Colin DeForrest By: Allan Ekberg
DocuSigned by:
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U'UA...
Date10/30/2023 I x12:32 PM PDT
Date
254