HomeMy WebLinkAboutReg 2024-06-03 Item 5E - Contract - Traffic Signal Assessment and Preventative Maintenance Program with KPG Psomas for $176,622COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
06/03/24
JR
ITEM INFORMATION
ITEM No.
5.E.
STAFF SPONSOR: ADAM COX
ORIGINAL AGENDA DATE: 06/03/24
AGENDA ITEM TITLE Traffic Signal Assessment and Repair Recommendation
CATEGORY ❑ Discussion
Mtg Date
11
Motion
Date 06-03-24
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Mtg
SPONSOR ❑Council ❑Mayor ❑HR ❑DCD ❑Finance ❑Fire ❑TS ❑P&R ❑Police 11PJV ❑Court
SPONSOR'S The City is responsible for 64 signalized intersections that require routine maintenance and
SUMMARY occasional repairs in response to damaged infrastructure. With budget constraints and
retired senior traffic personnel, there is a gap of experience. KPG's assessment provides
preventative maintenance recommendations to assist the life cycle of the signals and
system. This assessment will be fully funded with ARPA funds. Council is being asked to
approve the contract with KPG to perform a traffic signal assessment.
REVIEWED BY
0 Trans&infrastructure
CommunitySvs/Safety
Arts Comm.
Finance
❑ Parks
Comm. ❑ Planning/Economic Dev.
Comm. ❑ Planning Comm.
CHAIR: ARMEN PAPYAN
❑ LTAC
DATE: 05/21/24
COMMITTEE
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Public Works Department
Unanimous Approval; Forward to Regular Consent Agenda Meeting
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$176,622.00 $176,622.00 $0.00
Fund Source: AMERICAN RESCUE PLAN ACT (ARPA)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
06/03/24
MTG. DATE
ATTACHMENTS
06/03/24
Informational Memorandum dated 05/17/24
Draft Budget - Signal Assessment and Preventiative Maintenance Program
Draft Scope - Signal Assessment and Preventative Maintenance Program
Minutes from Transportation and Infrastructure Committee meeting of 05/21/24
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TO:
FROM:
BY:
CC:
DATE:
SUBJECT:
City of Tukwila
Thomas McLeod, Mayor
Public Works Department - Hari Ponnekanti, Director
INFORMATIONAL MEMORANDUM
Transportation and Infrastructure Services Committee
Hari Ponnekanti, Public Works Director/City Engineer
Adam Cox, Interim Traffic Engineer
Thomas McLeod, Mayor
May 17, 2024
Traffic Signal Assessment and Repair Recommendation
ISSUE
Authorization to award KPG Psomas, Inc. (KPG) with the Traffic Signal Assessment and
Preventative Maintenance Program.
BACKGROUND
The City is responsible for 64 signalized intersections that require routine maintenance and
occasional repairs in response to damaged infrastructure. Over the last several years, the City
has lost most of its senior traffic personnel due to retirement as well as budget constraints
preventing hiring of additional staff. This has resulted in a gap of experience for the
maintenance and repairs of traffic signals and systems.
ANALYSIS
The assessment and inspection of the City's traffic signals will provide a current condition of
the infrastructure as well as provide future repair recommendations. The assement then
establishes a baseline condition and provides preventative maintenance recommendations to
assist the life cycle of the signals and system.
FINANCIAL IMPACT
This award has been confirmed as an eligible expense and will be fully funded by American
Rescue Plan Act (ARPA) funds.
KPG Services
Cost
$176,622.00
ARPA Funds
Funding
$176,622.00
RECOMMENDATION
Council is being asked to approve the contract with KPG to perform a traffic signal assessment
and forward this to the Consent Agenda at the June 3, 2024 Regular Meeting.
Attachments:
Draft Budget - Signal Assessment and Preventiative Maintenance Program
Draft Scope - Signal Assessment and Preventative Maintenance Program
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
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KPG
EXHIBIT B1
PRIME CONSULTANT COST COMPUTATIONS
Client:
Project Name:
KPG Psomas Inc. Project Number:
Date:
City of Tukwila
Signal Assessment and Preventative Maintenance Program
9XXX0X0X00
Mar-24
Task
No.
Task Description
-
Labor Hour Estimate
Total Hours and Labor
Cost Computions by Task
Principal
Engineering
Manager I
Senior Engineer I
Design Engineer
I
Senior CAD
Technician
Senior Admin
Office Admin
$290.00
$226.00
$194.00
$139.00
$139.00
$139.00
$110.00
Hours
Totals
Task 1 - Project Management
1.1
Project Management and Administrative Services
4
8
8
4
8
32
$ 5,956.00
1.2
Monthly Coordination Meetings
16
12
28
$ 5,944.00
1.3
Internal Project Team Meetings
16
20
36
$ 7,496.00
1.4
QA/QC Reviews
20
4
24
$ 5,296.00
Task Total
4
60
44
0
0
4
8
120
$ 24,692.00
Task 2 - Existing Information and Inventory Collection
2.1
Existing Data Collection (In Office)
16
24
40
20
100
$ 16,612.00
2.2
Existing Data Collection (In Field - 2 hrs /Intersection)
4
8
136
148
$ 21,360.00
2.3
TMC Inventory Collection
4
8
4
16
$ 3,012.00
2.4
Follow up with Maintenance Department Representative
4
4
4
12
$ 2,236.00
2.5
Information Collection from Suppliers
2
2
8
12
$ 1,952.00
Task Total
0
30
46
192
20
0
0
288
$ 45,172.00
Task 3 - ExistingSignal Assesment and Evaluation
3.1
Summarize and Tabulate Information for Each Signalized Intersection
4
8
80
92
$ 13,576.00
3.2
Evaluate Condition of Each Signalized Intersection
4
8
48
60
$ 9,128.00
3.3
Evaluate Conditionof Existing TMC
4
8
8
20
$ 3,568.00
Task Total
0
12
24
136
0
0
0
172
$ 26,272.00
Task 4 - Implementation and Upgrade Plan
4.1
Prepare Upgrade Plan
8
48
40
96
$ 16,680.00
4.2
Prepare Implementation Plan
8
60
40
108
$ 19,008.00
4.3
Cost Analysis
8
40
40
88
$ 15,128.00
4.4
Coordinate Lucidity Asset Management Data Input and Resulting Schedules
24
12
8
44
$ 8,864.00
4.4
Prepare Draft and Final Reports
40
44
20
104
$ 20,356.00
Task Total
0
88
204
148
0
0
0
440
$ 80,036.00
Total Labor Hours and Fee
4
190
318
476
20
4
8
1,020
$ 176,172.00
Reimbursable Direct Non -Salary Costs
Mileage at current IRS rate
$ 250.00
Reproduction Allowance
$ 200.00
Total Reimbursable Expense
$ 450.00
Total Estimated Budget
$ 176,622.00
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City of Tukwila
Signal Assessment and Preventative Maintenance Program
KPG Psomas, Inc.
Scope of Work
March 2024
PROJECT UNDERSTANDING:
The purpose of this contract is to assess state of existing signal systems and provide guidelines for performance of
operations and maintenance. Also, document presented in the final submittal, will be able to assist city personnel in
detecting and correcting problems using a comprehensive, systematic approach and establish planning level costs for
capital program budgeting purposes.
A. ASSUMPTIONS:
The following assumptions were made to establish a scope and budget for this project:
• All work will take place within City of Tukwila Right -of -Way or dedicated easements.
• Inventory and evaluation shall exclude signal operations, signal timing and coordination, RRFBs, flasher systems,
junction boxes, wiring, conduit, landing areas adjacent to push buttons and the City maintenance equipment.
• Assessment of signal and signal equipment might not necessarily be in presence of City staff - access to cabinets
shall be coordinated with the Consultant.
• The City will assist with all necessary coordination efforts with WSDOT and King County. The Consultant shall
support the City with preparation of required materials.
• No traffic analysis is included.
• No signal operational analysis is included.
• This project is not federally funded nor does the City plan on acquiring federal funds for this project.
• King County is currently providing emergency on -call maintenance services on signal issues as they arise. This
contract is providing the City with information required as an addition to maintain their existing system.
B. INFORMATION PROVIDED BY THE CITY:
The City of Tukwila will provide the following in aid of design:
• Existing City utility record drawings or GIS.
• Preferred product vendors/suppliers/material in a table format.
• City shall provide access to controller cabinets and TMC.
The following Scope of Work describes the effort required to complete the above -described project:
SCOPE OF WORK
Task 1 - Project Management
The Consultant shall provide continuous project management and administration for the duration of the Project.
(Estimate 10 months).
• Hold project coordination meeting with the City to update progress. Assume five (5) meetings.
• The Consultant shall provide monthly status reports and billings.
Task 2 — Existing Information and Inventory Collection
The Consultant shall collect baseline assessment on the condition of traffic signal equipment (estimated 68 signalized
intersections), including baseline inventory of equipment for each intersection through meetings with the City staff, and
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visual observations via Google Maps, identify non-functional and non-ADA compliant equipment, TMC (Traffic
Management Center) system, including basic communication network and review past maintenance practices.
Task 3 — Existing Signal Assessment and Evaluation
The Consultant shall summarize findings and shall prepare "must do" list of equipment that needs updates and repairs.
Associated costs for each category shall be estimated based on coordination with the local electrical equipment
suppliers and provided in tabulated format.
Task 4— Implementation and Upgrade Plan
The Consultant shall develop baseline Traffic Signal Maintenance Plan, including signal TMC operations, signal
operational and on -street equipment, develop preventive and responsive maintenance programs and checklists and
associated budgets for personnel and equipment. Coordination with city staff regarding Lucidity Access Management
system shall be developed as required.
The Traffic Maintenance Plan maintenance costs shall also include other miscellaneous electrical equipment, such as
illumination, RRFBs, flashers and fiber optic network, as lump sums only, to provide more accurate budget estimate.
Deliverables:
• Memorandum describing baseline existing signal inventory, existing maintenance operations, and description of
past maintenance practices.
• Memorandum describing the signal assessment and evaluation with the one evaluation categories for
implementation as noted above.
• Memorandum outlining guidelines and a preventative maintenance plan for City to implement over the next
several years to preserve their signal operations, maintenance and TMC functionality. Included in this
memorandum will be planning level costs for capital program budgeting purposes.
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City of Tukwila
City Council Transportation & Infrastructure Services Committee
Meeting Minutes
May 21, 2024, 5:30 p.m. - Hybrid Meeting; Duwamish Conference Room & MS Teams
Councilmembers Present: Armen Papyan, Chair; Dennis Martinez, Hannah Hedrick
Staff Present: Hari Ponnekanti, Catrien de Boer, Seong Kim, Adib Altallal, Griffin Lerner,
Cyndy Knighton, Pete Mayer, Laurel Humphrey, Garron Herdt, Bryan Still,
Adam Cox, Joshua Hopkins, David Rosen
I. BUSINESS AGENDA
A. Bid Award: Sewer Lift Station 5 Rebuild Project
Staff is seeking approval of a construction bid award to Gary Harper Construction Inc. in the
amount of $1,649,438.22
Committee Recommendation
Unanimous approval. Forward to June 3, 2024 Regular Consent Agenda.
B. Contract: 2024 Pavement Condition Index Study
Staff is seeking approval of a contract with IMS in the amount of $52,890.00 to complete the
study.
Committee Recommendation
Unanimous approval. Forward to June 3, 2024 Regular Consent Agenda.
C. Grant: 2024 Annual Overlay - 50th Place
The grant application was unsuccessful and the item was removed from the agenda.
D. Contract: Traffic Signal Assessment
Staff is seeking approval of a contract with KPG Psomas, Inc. in the amount of $176,622.00 for
the assessment.
Item(s) for follow-up:
Provide map of traffic signals.
Committee Recommendation
Unanimous approval. Forward to June 3, 2024 Regular Consent Agenda.
E. Fleet Purchase: TV Inspection Vehicle
Staff is seeking approval to purchase a t Video Inspection Vehicle in the amount of $438,254
to replace a failing unit.
Committee Recommendation
Unanimous approval. Forward to June 3, 2024 Regular Consent Agenda.
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