HomeMy WebLinkAboutPCD 2024-06-10 Item 1C - Contract Amendments #1 - Plan Review and Inspection with BHC / Structural Review with Reid MiddletonCity of Tukwila
Thomas McLeod, Mayor
INFORMATIONAL MEMORANDUM
TO: Planning and Community Development Committee
FROM: Nora Gierloff, DCD Director
BY: Lee Sipe, Acting Building Official
CC: Mayor Thomas McLeod
DATE: June 4, 2024
SUBJECT: Permit Review Contract Amendments
ISSUE
Two contracts for permit review by consultants are nearing their maximum amount and need to
be increased in order to prevent building permit issuance delays.
BACKGROUND
The Building Division uses private consultants to assist with review of development permits.
BHC Consulting LLC provides plan review and inspections for larger projects or when the
workload is too high for City staff to maintain response timelines. Reid Middleton provides
structural review in a more cost-effective manner than the City hiring an in-house engineer.
DISCUSSION
During the budget process staff estimates the cost needed for these permit services over the
next two years and contracts for that dollar amount. We are experiencing higher permit
volumes/values than anticipated and so need to increase the contracts in line with the City's
needs. BHC is willing to extend their contract through 2025 at the current rates. Reid Middleton
has not developed their 2025 fee schedule, so that will need to be addressed separately before
the end of 2024.
FINANCIAL IMPACT
Staff is proposing to amend the "not to exceed" amount for the two contracts from $150,000 to
$300,000 each. Only the amount needed to keep up with review of future permit submittals will
be spent. The funds for these services come from the permit fees paid by applicants for plan
review and inspections and do not impact the general fund.
RECOMMENDATION
The Council is being asked to approve these contract amendments and forward these items to
the Consent Agenda at the June 17, 2024, Regular Meeting.
ATTACHMENTS
A. Amendment to contract 23-002 with BHC Consulting
B. Amendment to contract 23-003 with Reid Middleton
55
56
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number:
CONTRACT FOR SERVICES
Amendment #
Between the City of Tukwila and BHC Consultants LLC
That portion of Contract No. 23-002 between the City of Tukwila and BHC Consultants LLC. is
hereby amended as follows:
Sections:
3. Duration of Agreement; Time for Performance. This Agreement shall be in full force
and effect for a period commending upon 1/2/2023 and ending on 12/31/2025, unless sooner
terminated under the provisions hereinafter specified. Work under this agreement shall
commence upon written notice by the City to the Consultant to proceed. The Consultant
shall perform all services and provide all work product required pursuant to this Agreement
no later than 12/31/2025 unless an extension of such time is granted in writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on
Exhibit "B" attached hereto, provided that the total amount of payment to the
Consultant shall not exceed $300,000.00 without express written modification of the
Agreement signed by the City.
All other provisions of the contract shall remain in full force and effect.
Dated this day of June, 2024.
CA Reviewed May 2020
Page l of 2 57
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number:
CITY OF TUKWILA CONTRACTOR:
Thomas McLeod, Mayor
By:
Printed Name:
ATTEST/AUTHENTICATED: Title:
Andy Youn, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
58 CA Reviewed May 2020
Page 2 of 2
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number:
CONTRACT FOR SERVICES
Amendment # 1
Between the City of Tukwila and Reid Middleton Inc.
That portion of Contract No. 23-003 between the City of Tukwila and Reid Middleton Inc. is hereby
amended as follows:
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on
Exhibit "B" attached hereto, provided that the total amount of payment to the
Consultant shall not exceed $300,000.00 without express written modification of the
Agreement signed by the City.
All other provisions of the contract shall remain in full force and effect.
Dated this day of June, 2024.
CITY OF TUKWILA CONTRACTOR:
By:
Thomas McLeod, Mayor
ATTEST/AUTHENTICATED:
Andy Youn, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
Printed Name:
Title:
CA Reviewed May 2020
Page l of 2 59
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number:
60 CA Reviewed May 2020
Page 2 of 2