HomeMy WebLinkAboutReg 2024-06-17 Item 5D - Grant Agreement - National Criminal History Improvement ProgramITEM INFORMATION
STAFF SPONSOR: REBECCA HIXSON ORIGINAL AGENDA DATE: 6/17/24
AGENDA ITEM TITLE NCHIP FY23 Grant Award Acceptance
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date 6/17/24 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor Admin Svcs DCD Finance Fire P&R Police PW
SPONSOR’S
SUMMARY Tukwila Police Department has been awarded the FY23 National Criminal History
Improvement Program grant which will provide 100% funding (no match) for the
salaries/benefits of the PD’s Records Disposition Research Specialist contracted position.
The Council is being asked to approve the grant.
REVIEWED BY Trans&Infrastructure Svcs Community Svcs/Safety Finance & Governance Planning & Community Dev.
LTAC Arts Comm. Parks Comm. Planning Comm.
DATE: 6/10/24 COMMITTEE CHAIR: MCCONNELL
RECOMMENDATIONS:
SPONSOR/ADMIN. Community services and safety
COMMITTEE Unanimous Approval; Forward to Consent agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0 $ $
Fund Source: GRANT
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
6/17/24
MTG. DATE ATTACHMENTS
6/17/24 Informational Memorandum dated 6/3/24
NCHIP FY23 Grant Agreement (as reviewed and approved by City Attorney)
NCHIP FY22 Grant Annual Reporting
Minutes from the 6/10/24 CSS meeting
COUNCIL AGENDA SYNOPSIS
----------------------------------Initials --------------------------------- ITEM NO.
Meeting Date Prepared by Mayor’s review Council review
06/17/24 PH 5.D.
25
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City of Tukwila
Thomas McLeod, Mayor
INFORMATIONAL MEMORANDUM
TO: Community Services & Safety Committee
FROM: Eric Drever, Chief of Police
BY: Rebecca Hixson, Senior Manager of Police Support Operations
CC: Thomas McLeod
DATE: June 3, 2024
SUBJECT: NCHIP FY23 Grant Award Acceptance
ISSUE
Tukwila Police Department has been awarded the FY23 National Criminal History Improvement
Program grant which will provide 100% funding (no match) for the salaries/benefits of the PD’s
Records Disposition Research Specialist contracted position. City policy requires that Council
provide the Mayor with their approval prior to signing the agreement.
BACKGROUND
Per the State of Washington, the purpose of this grant is to “improve criminal history information
in state and federal files through disposition work, records order execution, and correcting
booking information.”
The Police Department has been the recipient of this grant for several years and has achieved a
great deal of success towards the State’s listed goals for the program. The Police Department is
at 88.91% compliance (10% above the state average) with linking arrest events to the
disposition or final decision on the case because of the Records Disposition Research
Specialist’s work.
DISCUSSION
The Police Department takes over 9,000 police reports every year, some of which require
corrections, additions, or dispositions to the reports themselves and/or to the associated
criminal histories. It is the responsibility of our Records Disposition Research Specialist to
evaluate the reports for necessary changes and then to implement them.
This grant provides 100% of the payroll expenditures for the Records Disposition Research
Specialist and allows the Police Department to continue our current level of service to the
Community and to other agencies.
FINANCIAL IMPACT
The total amount of the grant is $86,030.61 with a term of April 1st 2024 through September 30th
2025. There is no matching requirement and the funding will be provided to Tukwila via
reimbursements. We anticipate no net budgetary impact.
RECOMMENDATION
The Police Department requests that Council authorize the Mayor to execute the grant
agreement at the 6/10/24 CSS meeting and 6/17/24 Consent Agenda meeting.
ATTACHMENTS
NCHIP FY23 Grant Agreement (as reviewed and approved by City Attorney)
NCHIP FY22 Grant Annual Reporting 27
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FY23 NCHIP Subrecipient Agreement Page 1 of 10
WASHINGTON STATE PATROL FEDERAL GRANT SUBRECIPIENT AGREEMENT
WSP Agreement K20066 Subrecipient Number
FEDERAL GRANT
Federal Grant Award Name
National Criminal History Improvement Program (NCHIP)
CFDA Number(s)
16.554
Award Year
2023
Award Number
15PBJS-23-GK-01456-NCHI
Award Date Award Amount
$2,624,133.00
Performance Period
10/01/2023 – 09/30/2025
Is the Public Agency a subrecipient of federal assistance for
the purposes of this agreement?
Yes No
Is this agreement funded by a federal award for research
and development?
Yes No
WASHINGTON STATE PATROL (WSP)
WSP Project Director Name and Title
Ms. Deborah Collinsworth WSP CRD Assistant Division Commander
WSP Project Director Address
WSP Criminal Records Division PO Box 42619, Olympia, WA 98504-2619 Telephone
(360) 534-2102
E-mail Address
Deborah.Collinsworth@wsp.wa.gov
WSP Administrative Contact Name and Title
Mr. Adam Vigil Contract Specialist
WSP Administrative Contact Address
WSP Budget and Fiscal Services PO Box 42602, Olympia WA 98504-2602
Telephone (360) 596-4084 E-mail Address Adam.Vigil@wsp.wa.gov
SUBRECIPIENT
Public Agency Name
City of Tukwila
Statewide Vendor Registration Number
Location Address (zip+4)
6200 Southcenter Blvd
Tukwila, WA/98188-2544
Mailing Address (zip+4) (if different from location address)
Contact Name
Jake Berry
Data Universal Numbering System (DUNS) and Universal Entity Identifier (UEI)
DUNS: 10207504
UEI:
Contact Telephone
(206) 433-1808
Contact E-mail
Pdgrants@tukwilawa.gov
Additional Public Agency Contact Name
Rebecca Hixson
E-mail Address
r.hixson@tukwilawa.gov
SUBAWARD
Start Date
4/1/2024
End Date
9/30/2025
Maximum Agreement Amount
Project Cost: $86,030.61
Federal $86,030.61
This Agreement, including the attached Terms and Conditions and any other documents incorporated by reference, contains all of the terms and conditions agreed upon by the parties. No other understandings or representations, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or bind the parties. The parties signing below warrant that they have read and understand this Agreement and have the authority to enter into this Agreement.
FOR THE WASHINGTON STATE PATROL: FOR THE PUBLIC AGENCY:
WSP Signature Date Public Agency Signature Date
Printed Name and Title
For John R. Batiste, Chief
Printed Name and Title
Insert
APPROVED AS TO FORM BY THE OFFICE OF THE ATTORNEY GENERAL 12/9/10
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FY23 NCHIP GRANT SUBRECIPIENT AGREEMENT
FY23 NCHIP Subrecipient Agreement Page 2 of 10
1.Definitions.
“Agreement” means this Federal grant subrecipient agreement, including all documents attachedor incorporated by reference.
“Equipment” means an article of nonexpendable, tangible personal property having a useful life of
more than one year and an acquisition cost which equals the lesser of (a) the capitalization levelestablished by the governmental unit for financial statement purposes, or (b) $5,000.
“BJS” means the Bureau of Justice Statistics of the U.S. Department of Justice, Office of the
Justice Programs, the grantor of National Criminal History Improvement Program (NCHIP) Grantfunds.
“Public Agency” means the entity performing services to this Agreement and includes the PublicAgency’s officers, directors, trustees, employees and/or agents unless otherwise stated in thisAgreement. For the purposes of this agreement, the Public Agency shall not be considered an
employee or agent of WSP.
“WSP” means the State of Washington, Washington State Patrol, and its officers, directors,trustees, employees and/or agents.
2.Statement of Work. The Public Agency shall perform the services as set forth in the attached
Exhibit A, Statement of Work.
3.Special Terms and Conditions. In addition to the terms contained in this Agreement, the PublicAgency shall comply with the terms and conditions contained in Exhibit B, Special Terms and
Conditions, which is attached hereto and incorporated herein.
4.Billing Procedure. WSP shall reimburse the Public Agency according to Exhibit A, Statement ofWork, for work performed to the satisfaction of the WSP Project Director. Compensation for
services rendered shall be payable upon receipt of properly completed invoices, which shall besubmitted not more often than monthly to the WSP Project Director. The invoice shall be in the
format designated by WSP and shall include the following:
a.description of the work performed
b.activities accomplished
c.progress of the project
d.fees and expenses
e.match amount as well as amount requested for reimbursement
f.a copy of the Public Agency’s property record which includes the tag number that is assignedto the equipment
g. reference to WSP’s agreement number.
The Public Agency shall submit the final invoice no later than forty-five (45) calendar days from the completion of the Project or no later than 45 days of the Agreement End Date.
5.Agreement Alterations and Amendments. WSP and the Public Agency may mutually amend
this Agreement. Such amendments shall not be binding unless they are in writing and signed bypersonnel authorized to bind WSP and the Public Agency.
6.Assignment. The work to be provided under this Agreement, and any claim arising thereunder,
is not assignable or delegable by either party in whole or in part, without the express writtenconsent of the other party.
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FY23 NCHIP GRANT SUBRECIPIENT AGREEMENT
FY23 NCHIP Subrecipient Agreement Page 3 of 10
7.Certification regarding Debarment, Suspension or Ineligibility. Federal funds are the basisfor this Agreement. The Public Agency certifies that neither the Public Agency nor its principalsare presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarilyexcluded from participating in this Agreement by any federal department or agency. If requestedby WSP, the Public Agency shall complete and sign a Certification Regarding Debarment,
Suspension, Ineligibility, and Voluntary Exclusion form. Any such form completed by the PublicAgency for this Agreement shall be incorporated into this Agreement by reference. Further, thePublic Agency agrees not to enter into any arrangements or contracts related to this Agreementwith any party that is on the "General Service Administration List of Parties Excluded fromFederal Procurement or Non-procurement Programs" which can be found at www.sam.gov.
8.Compliance with Civil Rights Laws. During the period of performance for this Agreement, both
parties shall comply with all federal and state nondiscrimination laws.
9.Disputes. In the event that a dispute arises under this Agreement, it shall be determined by aDispute Board in the following manner: The Chief of WSP shall appoint a member to the DisputeBoard. The Public Agency shall appoint a member to the Dispute Board. The Chief of WSP andthe Public Agency shall jointly appoint a member to the Dispute Board. The Dispute Board shall
evaluate the dispute and make a determination of the dispute. The determination of the DisputeBoard shall be final and binding to all parties to this Agreement.
10.Federal Funding Accountability and Transparency Act. In order to comply with the Federal
Funding Accountability and Transparency Act, the Public Agency shall provide to WSP thefollowing information:
a.The Public Agency’s Unique Entity Identifier;
b.The names and total compensation of the five most highly compensated officers of thePublic Agency if the Public Agency in the preceding fiscal year received (i) 80 percent ormore of its annual gross revenues in Federal awards; and (ii) $25,000,000 or more in annual
gross revenues from Federal awards; and (iii) the public does not have access toinformation about the compensation of the senior executives of the entity through periodic
reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C.78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986; and
c.Other relevant information specified by the U.S. Office of Management and Budget insubsequent guidance or regulation.
11.Indemnification. The Public Agency shall be responsible for and shall indemnify and hold WSP
harmless for all claims resulting from the acts or omissions of the Public Agency and itssubcontractors. WSP shall be responsible for and shall indemnify and hold the Public Agency
harmless for all claims resulting from the acts or omissions of WSP and its subcontractors.
12.Independent Capacity. The employees or agents of each party who are engaged in theperformance of this Agreement shall continue to be employees or agents of that party and shall
not be considered for any purpose to be employees or agents of the other party.
13.Monitoring
a.Visits and requests for documentation. WSP is responsible for monitoring Public Agency’scompliance with grant requirements. Monitoring may consist of visits to Public Agency and
routine requests for project documentation.b.Maintenance of Records. During the term of this Agreement and for one year following
termination or expiration of this Agreement, the Public Agency shall give reasonable accessto the Public Agency’s place of business and records to WSP and any other employee or
agent of the State of Washington or the United States of America for the purpose of
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FY23 NCHIP GRANT SUBRECIPIENT AGREEMENT
FY23 NCHIP Subrecipient Agreement Page 4 of 10
inspecting the Public Agency’s place of business and its records, and monitoring, auditing and evaluating the Public Agency’s performance and compliance with applicable laws, regulations, rules and this Agreement. During the term of this Agreement and for six years following termination or expiration of this Agreement, the Public Agency shall maintain records sufficient to document (i) performance
of all acts required by statute, regulation, rule, or this Agreement; (ii) substantiate the Public Agency’s statement of its organization’s structure, tax status, capabilities and performance; and (iii) demonstrate accounting procedures, practices and records which sufficiently and properly document the Public Agency’s invoices to WSP and all expenditures made by the
Public Agency to perform as required by this Agreement.
14. Order of Precedence. In the event of any inconsistency in the terms of this Agreement, or between its terms and any applicable statute or rule the inconsistency shall be resolved by giving precedence in the following order to:
Applicable federal and state law, regulations and rules, This Agreement,
Exhibit A, Statement of Work; Exhibit B, Special Terms and Conditions; Any other provision of this Agreement, Any document incorporated by reference, including:
NCHIP award Public Agency’s proposal.
15. Personnel. WSP personnel performing work under the terms of this Agreement shall be under
the direct command and control of the Chief of WSP or designee, and shall perform duties required under this Agreement in a manner consistent with WSP policy and regulations, and
applicable federal, state and local laws. The assignment of WSP personnel under this Agreement shall be at the discretion of the Chief of WSP or designee.
16. Savings. In the event that funds WSP relied upon to establish this Agreement are withdrawn,
reduced or limited, or if additional or modified conditions are placed on such funding, WSP may immediately terminate this Agreement by providing written notice to the Public Agency. This
termination shall be effective on the date specified in the notice of termination.
17. Severability. If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this
Agreement which can be given effect without the invalid provision, if such remainder conforms to the requirements of applicable law and the fundamental purpose of this Agreement, and to this
end the provisions of this Agreement are declared to be severable.
18. Single Audit Act Compliance. If the Public Agency expends $750,000 or more in federal awards from any and/or all sources in any fiscal year, the Public Agency shall procure and pay for
a single audit or a program-specific audit for that fiscal year. Upon completion of each audit, the Public Agency shall:
a. Submit to the WSP Project Director the data collection form and reporting package specified in 2 CFR Part 200, Subpart F, reports required by the program-specific audit guide (if applicable), and a copy of any management letters issued by the auditor;
b. Follow-up and develop corrective action for all audit findings; in accordance with 2 CFR Part 200, Subpart F; prepare a "Summary Schedule of Prior Audit Findings" reporting the status of
all audit findings included in the prior audit's schedule of findings and questioned costs..
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FY23 NCHIP GRANT SUBRECIPIENT AGREEMENT
FY23 NCHIP Subrecipient Agreement Page 5 of 10
19.Statewide Payee Registration. The Public Agency shall register as a Statewide Payee prior tosubmitting a request for payment under this Agreement. The Washington State Department ofEnterprise Services (DES) maintains the Statewide Payee Registration System; to obtainregistration materials go to:http://www.des.wa.gov/services/ContractingPurchasing/Business/VendorPay/Pages/default.aspx.
20.Subcontracting. Except as otherwise provided in this Agreement, the Public Agency maysubcontract for any of the services provided under this Agreement with the prior, written approvalof WSP. The Public Agency shall be responsible for the acts and omissions of any subcontractor.
21.Termination. Except as otherwise provided in this Agreement, either party may terminate thisAgreement upon thirty (30) calendar days written notification. If this Agreement is so terminated,
the terminating party shall be liable only for performance in accordance with the terms of thisAgreement for performance rendered prior to the effective date of termination
22.Waiver. A failure by either party to exercise its rights under this Agreement shall not preclude
that party from subsequent exercise of such rights and shall not constitute a waiver of any otherrights under this Agreement unless stated to be such in writing and signed by an authorized
representative of the party and attached to the original Agreement.
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FY23 NCHIP Subrecipient Agreement Page 6 of 10
Exhibit A
STATEMENT OF WORK
1.Introduction. The purpose of this Agreement is to provide Fiscal Year 2023 (FY23) NationalCriminal History Improvement Program (NCHIP) grant funds to the Public Agency in order to
update and automate case outcomes from courts and prosecutors in state records and the FBI's Criminal History File.
2.Scope of Work. As described in the Public Agency’s FY2023 NCHIP application, the Public
Agency shall fund Disposition Reporting as described in the Project Budget section below..
3.Project Budget. WSP shall reimburse the subrecipient for the Federal Share of the followingbudget:
Category Item Cost
Personnel
Total Cost
Disposition Reporting
Total Cost
Federal (Reimbursable) Amount
$86,030.61
$86,030.61
$86,030.61
Indirect may be charged for total direct costs. As a local government, the Public Agency is required to prepare and retain its indirect cost proposal on file for review. If applicable, Public Agency shall use the approved federally recognized indirect cost rate negotiated between the Public Agency and the Federal Government or, if no such rate exists, either a rate negotiated between the WSP and the Public Agency, or a de minimis indirect cost rate as defined in 2 C.F.R. 200.414(f). Any changes to the indirect amount noted in the above budget will require an amendment.
The Public Agency Match may only be for allowable grant expenses. It is the Public Agency’s responsibility to maintain records of the expenses used for match.
Expenditures may only occur within the categories listed above. Changes of up to 10 percent can be made without prior approval from WSP. Changes that exceed 10 percent will require the Public Agency to submit a budget change request to WSP for pre-approval.
4.Equipment Management.
a.Automated Biometric Identification System (ABIS) Equipment. Any ABIS equipment purchasedunder this award will conform to the American National Standards Institute (ANSI) Standard,“Data Format for the Interchange of Fingerprint, Facial & Other Biometric Information(ANSI/NIST-ITL 1-2007 PART 1) and other reporting standards of the FBI.
b.Title to Equipment. Upon successful completion of the terms of this Agreement, all equipmentpurchased by the Public Agency with Agreement funds will be owned by the Public Agency, ora recognized subrecipient for which a contract, subgrant agreement, or other means of legaltransfer or ownership is in place.
c.Use of Equipment. The Public Agency, or a recognized subrecipient, shall be responsible forany and all operation, maintenance, replacement, and for the safe operation of the equipment,
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FY23 NCHIP Subrecipient Agreement Page 7 of 10
including all questions of liability.
d.Equipment Records. The Public Agency shall maintain Equipment records that include: a
description of the Equipment; the manufacturer's serial number, model number, or otheridentification number, including the tag number; the source of the Equipment, including the
Catalog of Federal Domestic Assistance (CFDA) number; who holds title; the acquisition date;the cost of the Equipment and the percentage of federal participation in the cost; the location,use and condition of the Equipment at the date the information was reported; and dispositiondata including the date of disposal and sale price of the Equipment. Equipment records shall
be retained by the Public Agency for a period of six (6) years from the date of the disposition,replacement or transfer. If any litigation, claim, or audit is started before the expiration of the
six year period, the records shall be retained by the Public Agency until all litigations, claims,or audit findings involving the records have been resolved. A copy of the Public Agency’srecord showing the above information of the purchased equipment is required whenrequesting reimbursement for the equipment.
e.Inventories. The Public Agency shall take a physical inventory of the Equipment and reconcilethe results with the property records at least once every two years. Any differences between
quantities determined by the physical inspection and those shown in the records shall beinvestigated by the Public Agency to determine the cause of the difference. The Public Agency
shall, in connection with the inventory, verify the existence, current utilization, and continuedneed for the Equipment. The Public Agency shall develop a control system to ensure
adequate safeguards to prevent loss, damage, and theft of the property. Any loss, damage ortheft shall be investigated and a report generated. The Public Agency will develop adequate
maintenance procedures to keep the property in good condition.
f.Disposition of Equipment. If the Public Agency is authorized or required to sell the property,
proper sales procedures must be established to ensure the highest possible return. Whenoriginal or replacement equipment is no longer needed for the original project or program orfor other activities currently or previously supported by a federal agency, disposition of theequipment will be made as follows:
•Items of equipment with a current per-unit fair market value of less than $5,000 may beretained, sold or otherwise disposed of by the Public Agency with no further obligation tothe awarding agency.
•Items of equipment with a current per-unit fair market value of more than $5,000 may be
retained or sold and the Public Agency shall compensate the U.S. Department of Justice
for its share. The Public Agency shall contact WSP before equipment is disposed.
5.Reports.
a.Semi-Annual Reports. The Public Agency shall submit to the WSP Project Manager semi-annual progress reports within 15 calendar days after the end of the reporting periods, which
are January 1 - June 30 and July 1 - December 31, for the life of this Agreement.
b.Final Report. The Public Agency shall submit a final report to the WSP Project Director at thecompletion of the Project, documenting all relevant project activities during the entire period
of support under this Agreement. The Final Report shall be in the format provided by WSPand shall include a summary and assessment of the program carried out with this Agreement,including how funds were actually used and data to support statements of progress. The finalreport is due no later than 30 days at the completion of the Project and no later than 30 daysfollowing the close of the Agreement.
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FY23 NCHIP Subrecipient Agreement Page 8 of 10
Exhibit B
SPECIAL TERMS AND CONDITIONS
1.Federal Funding.
a.Federal funds under this award will be used to supplement and not supplant localgovernment funds. Grant funds may be used only for the purposes in the Public Agency’s
approved application.
b.If Public Agency has other active awards of federal funds or receives other federal awardsduring the period of performance for this award that are to be used in part or in whole foridentical costs for which funds are provided under this award, the Public Agency shall
promptly notify WSP in writing of potential duplication. If so requested, Public Agency mustseek budget or project modification to eliminate inappropriate duplication of funding.
c.All recipients of federal funds shall comply with all applicable restrictions on the use of federalfunds set out in federal appropriations status. Pertinent restrictions are available athttps://www.ojp.gov/award-condition-general-appropriations-law-restrictions-use-federal-award-funds-fy-2023 , and are incorporated by reference here.
2.Part 200 Uniform Requirements. The Uniform Administrative Requirements, Cost Principles, andAudit Requirements in 2 C.F.R. Part 200, as adopted and supplemented by DOJ in 2 C.F.R. Part2800 (together, the Part 200 Uniform Requirements) apply to this FY 2023 award from OJP.
3.Financial Guide. The Public Agency agrees to comply with the financial and administrative
requirements set forth in the current edition of the Office of Justice Programs (OJP) FinancialGuide.
4.Personally Identifiable Information (PII) Requirement. The Public Agency must have writtenprocedures in place to respond in the event of an actual or imminent “breach” (OMB M-17-12) if itcreates, collects, uses, processes, stores, maintains, disseminates, discloses, or disposes of
“personally identifiable information (PII)” (2 CFR 200.79) within the scope of an OJP grant-fundedprogram activity, or 2) uses or operates a “Federal information system” (OMB Circular A-130).The Public Agency’s breach procedures must include a requirement to report actual or imminentbreach of PII to WSP no later than 24 hours after an occurrence of an actual breach, or the
detection of an imminent breach.
5.Procurement contract exceeding $150,000. Public Agency is to obtain pre-approval from WSPfor any procurement contracts that are in excess of $150,000.
6.Requirements pertaining to prohibited conduct related to trafficking in persons. The Public
Agency must comply with all applicable requirements pertaining to prohibited conduct related tothe trafficking of persons. Requirements and further details are posted on OJP website athttps://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm and are incorporated byreference here.
7.Equal Employment Opportunity Plan. The Public Agency acknowledges that failure to submit anacceptable Equal Employment Opportunity Plan (if Public Agency is required to submit onepursuant to 28 C.F.R. Section 42.302) that is approved by the Office for Civil Rights, U.S.Department of Justice, may result in suspension or termination of funding, until such time as thePublic Agency is in compliance.
8.Employment Eligibility Verification. The Public Agency shall ensure that, as part of the hiringprocess that is funded with award funds, the Public Agency properly verifies the employmenteligibility of the individual who is being hired, consistent with the provisions of 8 U.S.C.
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FY23 NCHIP Subrecipient Agreement Page 9 of 10
1324a(a)(1) and (2). The Public Agency may choose to participate in E-Verify (www.e-verify.gov) to confirm employment eligibility for each position that will be funded by award funds.
9.Lobbying. The Public Agency understands and agrees that it cannot use any federal funds, eitherdirectly or indirectly, in support of the enactment, repeal, modification or adoption of any law,regulation or policy, at any level of government.
10.Federal False Claims Act. The Public Agency must promptly notify WSP of any credible evidencethat a principal, employee, agent, contractor, subgrantee, subcontractor, or other person haseither 1) submitted a false claim for Agreement funds under the False Claims Act; or 2)
committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery,gratuity, or similar misconduct involving Agreement funds.
11.Performance Measures. The Public Agency agrees to provide performance related data, asoutlined in the program announcement to be used to measure the results of the project.
12.Withholding Funds. The Public Agency understands and agrees that funds may be withheld(including funds under future awards), or other related requirements may be imposed, if the
required information is not submitted on a timely basis. Funds may also be withheld if the PublicAgency fails to satisfactorily and promptly address outstanding issues from audits orinvestigations or reviews of DOJ awards.
13.Consultant Rates. Approval of this Agreement does not indicate approval of any consultant ratein excess of $650 per day. A detailed justification must be submitted to and approved by WSP
prior to obligation or expenditure of such funds.
14.Environmental Laws and Regulations. The Public Agency agrees to comply with all federal,state, and local environmental laws and regulations applicable to the development and
implementation of the activities to be funded under this Agreement.
15.Text Messaging While Driving. Pursuant to Executive Order 13513, "Federal Leadership onReducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), BJS
encourages recipients and sub recipients of Agreement funds to adopt and enforce policiesbanning employees from text messaging while driving any vehicle during the course of performing
work funded by this Agreement, and to establish workplace safety policies and conducteducation, awareness, and other outreach to decrease crashes caused by distracted drivers.
16.Conferences. The Public Agency shall comply with all applicable laws, regulations, policies, and
official DOJ guidance governing the use of federal funds for expense related to conferences,including the provision of food and/or beverages at such conferences, and costs of attendance.
17. Non-disclosure Agreements. The Public Agency shall not require any employee or contractor to
sign an internal confidentiality statement that prohibits or restricts the reporting of waste, fraud, orabuse to an investigative or law enforcement representative of a federal department or agency
authorized to receive such information.
18.OJP Training Guiding Principles. Any training or training material that the Public Agencydevelops or delivers with award funds shall adhere to the OJP Training Guiding Principles forGrantees and Subgrantees (https://ojp.gov/funding/Implement/TrainingPrinciplesforGrantees-Subgrantees.htm).
19.Reprisal. The Public Agency, in compliance with 41 U.S.C. 4712, shall not discriminate against anemployee as reprisal for the disclosure of information related to gross mismanagement of afederal grant, a gross waste of federal funds, an abuse of authority relating to a federal grant, asubstantial and specific danger to public health or safety, or a violation of law, rule or regulationrelated to a federal grant.
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FY23 NCHIP Subrecipient Agreement Page 10 of 10
20. Subrecipients.
a.General. If the Public Agency is a subrecipient of federal awards as defined by 2 CFR Part200 and this Agreement, the Public Agency shall:
(1) Maintain records that identify, in its accounts, all federal awards received and expended
and the federal programs under which they were received, by Catalog of Federal. DomesticAssistance (CFDA) title and number, award number and year, name of the federal agency,
and name of the pass-through entity;
(2) Maintain internal controls that provide reasonable assurance that the Public Agency ismanaging federal awards in compliance with laws, regulations, and provisions of contracts orgrant agreements that could have a material effect on each of its federal programs;
(3) Prepare appropriate financial statements, including a schedule of expenditures of federalawards;
(4) Incorporate 2 CFR Part 200, Subpart F audit requirements into all agreements betweenthe Public Agency and its Subcontractors who are subrecipients;
(5) Comply with the applicable requirements of 2 CFR Part 200, including any futureamendments to 2 CFR Part 200, and any successor or replacement Office of Management
and Budget (OMB) Circular or regulation; and
(6) Comply with the Omnibus Crime Control and Safe streets Act of 1968, Title VI of the CivilRights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title II of the Americanswith Disabilities Act of 1990, Title IX of the Education Amendments of 1972, The AgeDiscrimination Act of 1975, and The Department of Justice Non-Discrimination Regulations,28 C.F.R. Part 42, Subparts C.D.E. and G, and 28 C.F.R. Part 35 and 54. (Go to
www.ojp.usdoj.gov/ocr/ for additional information and access to the aforementioned Federallaws and regulations.)
b.“High Risk” Designation. If the Public Agency is designated a “high risk” by a federal grant-making agency outside of DOJ during the course of this award, the Public Agency mustdisclose the fact to WSP. The Public Agency agrees to comply with any additionalrequirements may be imposed by the DOJ or WSP.
c.Overpayments. If it is determined by WSP, or during the course of a required audit, that thePublic Agency has been paid unallowable costs under this or any Program Agreement, WSPmay require the Public Agency to reimburse WSP in accordance with 2 CFR Part 200.
d.The Public Agency, if a law enforcement agency, shall have been certified or in the process
of being certified by an approved independent credentialing body.
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https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/Council Agenda Items/Police/NCHIP FY23 Acceptance InfoMemo.docx
ATTACHMENT 2
NCHIP FY22 Grant – Annual Report
The Records Disposition Research Specialist focus in 2023 involved updating criminal history
records with correct booking and disposition information; completing all steps required of orders
to seal, vacate, destroy, and delete; and reviewing TID/Booking Files to ensure all information
was submitted to Washington State Patrol. All projects, associated tasks and statistics
accomplished in 2023 by the Records Disposition Research Specialist are outlined below:
Project Task Category Q-1 Q-2 Q-3 Q-4 2023
Total
Update
Criminal
History
Records
Process Disposition
Reports
SCORE Jail 193 274 279 222 968
KCSO 9 9 5 10 33
TPD 6 2 8
Research in the Criminal
History Record: Backlog
Documents and
Destruction Case Files
Incorrect Arrest Data &
Missing Dispositions 1,174 300 12 114 1600
Create / Submit
Correction Notices to
Washington State Patrol
New Arrests 193 266 268 229 956
Backlog Documents 270 19 7 296
Submit Dispositions to
Washington State Patrol Backlog Documents 38 38
Disposition found after
Research
Send Request to TMC to
Submit Disposition 116 6 122
Upload Project
– Tukwila
Police
Department’s
Record
Management
System -
Spillman
Backlog Court
Dispositions KCPAO 71 132 291 494
Current Court
Dispositions TMC Prosecutor 33 33
Booking Photos SCORE Jail and KCSO 148 180 183 169 680
Laserfiche
Project Perform Quality Control Case Files 50 289 117 295 751
Court Order
Project
Orders to Seal, Vacate
Misdemeanor, Vacate
Felony, Delete, and
Destroy
Catalog & Organize New
Orders Received 7 2 8 9 26
Create and Revise 5 Draft
Document Policies
Redact Hard Copy Files 5 5
TID/Booking
File Project Process Booking Files
Create Policy / Revise
Policy
Review Files 10 10
K-9 File
Project Reference Guidelines
from the K9 Record
Retention Consideration
Catalog, Sort, and Organize
Contents of One Box of K-
9 Files
39
City of Tukwila
City Council Community Services & Safety Committee
Meeting Minutes
June 10, 2024– 5:30 p.m. – Hybrid Meeting; Hazelnut Conference Room & MS Teams
Councilmembers Present: Jovita McConnell, Chair; De’Sean Quinn, Hannah Hedrick
Staff Present: Pete Mayer, David Rosen, Jefri Peters, Kris Kelly, Eric Lund, Eric Drever,
Rebecca Hixson, John Dunn, Matthew Austin
Chair McConnell called the meeting to order at 5:30 p.m.
I.BUSINESS AGENDA
Committee members agreed to take up the Police Department Report as the first item of business
until Councilmember Hedrick’s arrival.
A.2024 1st Quarter Police Department Report
Chief Drever provided the report.
Committee Recommendation:
Discussion only.
B.Grant Agreement: Records Disposition Research Specialist
Staff is seeking approval to accept $86,030.61 from the National Criminal History
Improvement Program to fund the contract position through September 30, 2025.
Committee Recommendation:
Unanimous approval. Forward to June 17, 2024 Regular Meeting Consent Agenda.
C.Contract Amendment: Xplor Recreation
Staff is seeking Council approval to amend the contract with Xplor Recreation (fka
PerfectMind) in the amount of $21,220 to add mobile app-based customer service through
2026.
Committee Recommendation:
Unanimous approval. Forward to June 17, 2024 Regular Meeting Consent Agenda.
D.2024 1st Quarter Parks and Recreation Department Report
Parks and Recreation staff provided the report.
Committee Recommendation:
Discussion only.
40
Community Services & Safety Committee Minutes .................................................................................................. June 10, 2024
II.MISCELLANEOUS
The meeting adjourned at 6:01p.m.
Committee Chair Approval
Minutes by LH
41