HomeMy WebLinkAboutReg 2024-06-17 Item 5F - Contract Amendments #1 - Plan Review and Inspection with BHC / Structural Review with Reid MiddletonITEM INFORMATION
STAFF SPONSOR: NORA GIERLOFF ORIGINAL AGENDA DATE: 6/17/24
AGENDA ITEM TITLE Permit Review Contract Amendments
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date 6/17/24 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor Admin Svcs DCD Finance Fire P&R Police PW
SPONSOR’S
SUMMARY Seeking Council approval to increase two Building division contracts by $150,000 each and
extend the duration of one of the agreements (BHC). The high value KC Metro bus base
electrification projects are causing DCD to exceed our Reid Middleton structural review and
BHC plan review and inspection contract amounts. These are both revenue backed by
permit fees so there will be no impact to the general fund.
REVIEWED BY Trans&Infrastructure Svcs Community Svcs/Safety Finance & Governance Planning & Community Dev.
LTAC Arts Comm. Parks Comm. Planning Comm.
DATE: 6/10/24 COMMITTEE CHAIR: MARTINEZ
RECOMMENDATIONS:
SPONSOR/ADMIN. Department of Community Development
COMMITTEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$300,000 $ $0
Fund Source: PERMIT REVENUE
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
6/17/24
MTG. DATE ATTACHMENTS
6/17/24 Informational Memorandum dated 6/4/24
Draft Contract Amendment for BHC
Draft Contract Amendment for Reid Middleton
Minutes from the Planning and Community Development Committee meeting 6/10/24
COUNCIL AGENDA SYNOPSIS
----------------------------------Initials --------------------------------- ITEM NO.
Meeting Date Prepared by Mayor’s review Council review
6/17/24 NG 5.F.
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City of Tukwila
Thomas McLeod, Mayor
INFORMATIONAL MEMORANDUM
TO: Planning and Community Development Committee
FROM: Nora Gierloff, DCD Director
BY: Lee Sipe, Acting Building Official
CC: Mayor Thomas McLeod
DATE: June 4, 2024
SUBJECT: Permit Review Contract Amendments
ISSUE
Two contracts for permit review by consultants are nearing their maximum amount and need to
be increased in order to prevent building permit issuance delays.
BACKGROUND
The Building Division uses private consultants to assist with review of development permits.
BHC Consulting LLC provides plan review and inspections for larger projects or when the
workload is too high for City staff to maintain response timelines. Reid Middleton provides
structural review in a more cost-effective manner than the City hiring an in-house engineer.
DISCUSSION
During the budget process staff estimates the cost needed for these permit services over the
next two years and contracts for that dollar amount. We are experiencing higher permit
volumes/values than anticipated and so need to increase the contracts in line with the City’s
needs. BHC is willing to extend their contract through 2025 at the current rates. Reid Middleton
has not developed their 2025 fee schedule, so that will need to be addressed separately before
the end of 2024.
FINANCIAL IMPACT
Staff is proposing to amend the “not to exceed” amount for the two contracts from $150,000 to
$300,000 each. Only the amount needed to keep up with review of future permit submittals will
be spent. The funds for these services come from the permit fees paid by applicants for plan
review and inspections and do not impact the general fund.
RECOMMENDATION
The Council is being asked to approve these contract amendments and forward these items to
the Consent Agenda at the June 17, 2024, Regular Meeting.
ATTACHMENTS
A. Amendment to contract 23-002 with BHC Consulting
B. Amendment to contract 23-003 with Reid Middleton
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City of Tukwila Agreement Number:
6200 Southcenter Boulevard, Tukwila WA 98188
CA Reviewed May 2020 Page 1 of 2
CONTRACT FOR SERVICES
Amendment #__1__
Between the City of Tukwila and BHC Consultants LLC
That portion of Contract No. 23-002 between the City of Tukwila and BHC Consultants LLC. is
hereby amended as follows:
Sections:
3. Duration of Agreement; Time for Performance. This Agreement shall be in full force
and effect for a period commending upon 1/2/2023 and ending on 12/31/2025, unless sooner
terminated under the provisions hereinafter specified. Work under this agreement shall
commence upon written notice by the City to the Consultant to proceed. The Consultant
shall perform all services and provide all work product required pursuant to this Agreement
no later than 12/31/2025 unless an extension of such time is granted in writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on
Exhibit “B” attached hereto, provided that the total amount of payment to the
Consultant shall not exceed $300,000.00 without express written modification of the
Agreement signed by the City.
All other provisions of the contract shall remain in full force and effect.
Dated this _____ day of June, 2024.
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City of Tukwila Agreement Number:
6200 Southcenter Boulevard, Tukwila WA 98188
CA Reviewed May 2020 Page 2 of 2
CITY OF TUKWILA
Thomas McLeod, Mayor
ATTEST/AUTHENTICATED:
Andy Youn, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
CONTRACTOR:
By:
Printed Name:
Title:
64
City of Tukwila Agreement Number:
6200 Southcenter Boulevard, Tukwila WA 98188
CA Reviewed May 2020 Page 1 of 2
CONTRACT FOR SERVICES
Amendment #___1___
Between the City of Tukwila and Reid Middleton Inc.
That portion of Contract No. 23-003 between the City of Tukwila and Reid Middleton Inc. is hereby
amended as follows:
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on
Exhibit “B” attached hereto, provided that the total amount of payment to the
Consultant shall not exceed $300,000.00 without express written modification of the
Agreement signed by the City.
All other provisions of the contract shall remain in full force and effect.
Dated this _______ day of June, 2024.
CITY OF TUKWILA
Thomas McLeod, Mayor
ATTEST/AUTHENTICATED:
Andy Youn, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
CONTRACTOR:
By:
Printed Name:
Title:
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City of Tukwila Agreement Number:
6200 Southcenter Boulevard, Tukwila WA 98188
CA Reviewed May 2020 Page 2 of 2
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City of Tukwila
City Council Planning & Community Development Committee
Meeting Minutes
June 10, 2024, 5:30 p.m. – Hybrid Meeting; Hazelnut Conference Room & MS Teams
Councilmembers Present: Dennis Martinez, Chair; Tosh Sharp, Armen Papyan
Staff Present: Marty Wine, Nora Gierloff, Lee Sipe, Nick Morton, Kari Sand, Isaac Gloor,
Max Baker, Laurel Humphrey
Chair Martinez called the meeting to order at 5:30 p.m.
BUSINESS AGENDA
A.Ordinance: Tukwila Municipal Code 3.14 “Sales and Use Tax for Affordable Housing”
Staff is seeking approval of an ordinance to amend TMC 3.14 to accommodate flexibility for
recent and future changes to state law regarding the tax.
Committee Recommendation
Unanimous approval. Forward to June 17, 2024 Regular Consent Agenda
B.Ordinance: Tenant Protections
Committee members discussed the draft ordinance relating to tenant protections.
Item(s) for follow-up:
•Research possibility of adding threshold to distinguish small scale landlords from
large companies.
•Provide information on cost of ballot measures.
Committee Recommendation
Discussion only. Forward to future work session.
C.Permit Review Contract Amendments
Staff is seeking approval of a contract amendment with BHC Consulting LLC to increase the
not to exceed limit from $150K to $300K, and to extend it through 2025. Staff is also seeking
approval of an amendment with Reid Middleton to increase the not to exceed limit from
$150K to $300K. These amendments will accommodate permit activity and funding comes
from permit fees.
Committee Recommendation
Unanimous approval. Forward to June 17, 2024 Regular Consent Agenda
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