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HomeMy WebLinkAboutReg 2024-07-15 Item 4 - Appointment / Agreement - Marty Wine to City Administrator PositionCOUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 7/15/24 CT ITEM INFORMATION ITEM NO. 4 STAFF SPONSOR: THOMAS MCLEOD ORIGINAL AGENDA DATE: 7/15/24 AGENDA ITEM TITLE Confirm appointment of Martha ("Marty") L. Wine to the position of City Administrator CATEGORY ❑ Discussion Mfg Date Motion Mtg Date 7/15/24 Resolution Altg Date ❑ Ordinance AugtDate Bid Award Mtg Date ❑ Public Hearing ❑ Other Altg Date Alt Date SPONSOR ❑ Council ® Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PW SPONSOR'S SUMMARY Council is being asked to confirm the appointment of Marty Wine to the position of City Administrator, effective immediately and to authorize the Mayor to execute the employment agreement in substantially the form attached. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ LTAC DATE: N/A ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Arts Comm. ❑ Parks Comm. COMMITTEE CHAIR: U Planning & Community Dev. ❑ Planning Comm. RECOMMENDATIONS: SPONSOR/ADMIN. COMMII IEE N/A COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 7/15/24 MTG. DATE ATTACHMENTS 7/15/24 Informational Memorandum dated 7/9/2024 Martha Wine Resume Employment Agreement 1 2 City of Tukwila Thomas McLeod, Mayor INFORMATIONAL MEMORANDUM TO: City Council FROM: Mayor McLeod DATE: July 9, 2024 SUBJECT: Confirmation of Marty Wine as City Administrator ISSUE I am pleased to appoint Marty Wine as the City Administrator and to seek confirmation of that appointment at the July 15, 2024, meeting. Ms. Wine was hired as the City's Deputy City Administrator and Director of Administrative Services in December 2023 and has been serving as the Interim City Administrator since February 3, 2024. Her background serving as the City Manager for Monmouth, Oregon from 2020-2023 and City Manager for Tigard, Oregon from 2011-2020 as well as her previous work experience demonstrate that she is more than qualified for the position. Ms. Wine's experience has been focused on helping communities and leaders improve performance, wisely use public resources, build regional relationships, and engage the community. Her colleagues find her management style to be collaborative, practical, customer -focused, and diplomatic. She chose city management because she has a passion for local government services that are managed well and she believes that city services make an important difference in people's lives, and cities need to be innovative to constantly improve services. RECOMMENDATION I am recommending the appointment of Marty Wine as City Administrator be confirmed by Council at the July 15, 2024, Council meeting and am requesting authorization to execute the attached Employment Agreement with Ms. Wine. ATTACHMENTS Resume Employment Agreement 3 4 Martha Wine (Marty) Core Competencies Results -oriented, systems thinker skilled in city management, policy, and fiscal analysis; program and project management. I've helped cities, counties, state governments and non -profits with budgeting, strategic planning, operations assessment, and economic development. Skills: local government management • framing complex decisions • operating & capital budgeting • public engagement and focus on community outcomes • policy & fiscal analysis • organizational development • facilitation & negotiation Experience 2024 - Interim City Administrator and Deputy CA / Administrative Services Director for Tukwila, WA (pop. 22,000, workforce: 300, total budget $166M, general fund $78M) 2020-2023 - City Manager for Monmouth, OR (pop. 11,000, workforce: 70, total budget $60M, general fund $16M). 2011-2020 - City Manager for Tigard, OR (pop. 54,000, workforce: 320, total budget $126M, general fund $67M). Responsibilities in these roles included: • Council Relations. City CEO and support for Mayor & City Council who serve as redevelopment agency board and local contract review board. Funding ballot measures to voters in 2016, 2018, 2020, 2021. • Executive Management. Supervision, leadership, team development for city departments: Police, Public Works, Community Development, Finance & Information Services, Human Resources, Library, Power & Light. Director role included HR, IT, Communications, Human Services program oversight. • Financial Management. City budget officer responsible for annual balanced budget. Cost reductions in 2012 and 2018. Bond rating upgrades in 2014, 2017, 2021. • Redevelopment. Executive Director of redevelopment agency. Completed development agreements, infrastructure investments, facade and improvement assistance. • Initiatives. Project manager for replacement of Monmouth's City Hall. Created Tigard's first Strategic Plan with a vision for walkable community, focused community engagement Experience & Education Credentialed City Manager (2014-2022) International City/County Management Association (ICMA) ICMA Senior Executive Institute (2017) University of Virginia High Performing Organization and Leadership Development Master of Public Administration (1998) Seattle University Institute for Public Service Bachelor of Arts, Political Science (1990) Western Washington University Minor: Economics Community Involvement Oregon City/County Management Association, Board (2016-2020) and President (2019) Good Neighbor Center, Board Member, 2012-18 (family homeless shelter) Rotary Club of Tigard; Youth Services Chair, Foundation Secretary, 2012-18 YMCA of Seattle -King County, Board Member, 2010-11 Communities in Schools of Renton, Mentor, 2007-2011 Regional Homeless Point -in -Time Count (Renton) Volunteer, 2007-2009 Rotary Group Study Exchange Normandy, France, 2005 John Stanford Public Service/Social Action Academy, Youth Mentor, 2003-04 United Way Community Funding Volunteer, 2001-02 Neighborhood House, Board, 1995-97 (nonprofit housing agency) Technology Microsoft Office Suite Adobe Creative Suite -1- 5 Martha Wine (Marty) and new investments. Advanced new city business lines: communications, economic development, recreation, urban forestry, nuisance abatement, brownfields development, website redesign. • Intergovernmental Relations. Developed federal, state, and regional agendas to leverage funding for transportation, brownfields, industrial property development, and support for property tax reform. • Park & Trail System Development. Leveraged state funding to replace skate park. Oversight of $17M voter -approved park bond. Landed 99-year, no -consideration lease for rail -trail development with railroad and ODOT. • Secured Water Source. Financing/construction for Lake Oswego -Tigard Water Partnership. $160M treatment and conveyance, delivering 24 MGD to meet water needs through 2035; $102.5M bond issue for 61% share in a water system that came online in 2016. • Labor Relations. Negotiated 3-year collective bargaining agreement with two unions to slow health insurance cost growth and achieve employee cost -sharing for health insurance premiums. Assistant Chief Administrative Officer: City of Renton, WA (6/2006-12/2011) • Intergovernmental Relations, Governance Transition. Led annexation planning, strategy, service transitions for three annexation areas of 100,000 population. Worked with city, county, and special district partners to forge service partnerships and intergovernmental agreements. • Interdepartmental/Citywide projects. Transitioned attorney services in-house: property lease and staff transfer to city employment. Negotiated cable franchise renewal, with PEG fee and long-term Institutional Network lease agreement. Renewed contract for public defense services aligned with state standards. • Council relations. Support for Council communications with staff and departments; helped departments present agenda materials and policy decisions aligned with city's strategic plan. Led strategic plan updates and facilitated staff/Council retreats focused on city business plan and budget. • Budget Process and Business Efficiency. Annual budget development. Initiated 2010 Renton Results: price -of -government model to link performance and community priorities. Departmental analysis of operating efficiencies, such as: studying Fire Department medical aid transport; providing passport services; cost and revenue analyses for photo enforcement traffic cameras. • Regional & Community Affairs. Supported regional committee representation and staff presence for regional committees and task forces, building positive relationships with City and community groups, neighborhood associations, nonprofit agencies, media, and public. Helped with development of community surveys. Volunteer staff liaison for two city neighborhood program groups. • Labor Relations. Mayor's Office representative for 2009 AFSCME budget and contract negotiations. Principal Associate: Berk & Associates (See next section: 11/98-08/06) Local and regional public sector consulting. Project manager, analyst and facilitator for 10+ projects annually for 35+ local and state governments and non-profit agencies. Developed strategic plans, facilitated citizen -led advisory groups; conducted fiscal and program analyses; prepared financial plans in complex political environments. Responsible for analysis, contract and client management; directing the work of five staff. Senior Budget Analyst: City of Bellevue (12/97-11/98) Included General Fund Forecast, Parks & Community Services, and Police budgets for City's biennial budget process (operating, capital and special funds). Representative for regional Jail Advisory Committee. -2- 6 Martha Wine (Marty) Budget Analyst: King County Executive Office and King County Office of Budget Sr Strategic Planning (06/94-11/98) Communicated Executive's public safety agenda; convened 150-member public safety summit; liaison to 11 suburban cities for Executive Office. Analyzed and implemented jail, court, court clerk, and regional jail facility operating and capital budgets; Executive's Courthouse Security Plan; community budget meetings. Legislative Aide: Washington State House of Representatives (07/90-6/94) Analyzed impacts of policy and fiscal legislation for State Representative Gary Locke. Developed community, media, and district outreach materials. Drafted policy and budget legislation; completed constituent casework. Consulting Experience — Project Examples Clients King County Sheriff Blue Ribbon Panel facilitation and research: misconduct, discipline and management systems. Conducted cost/revenue analyses of annexation & incorporation impacts for King County unincorporated areas, and community outreach for governance transitions. King County Commission on Governance facilitation and research, examining King County's services, funding and governance structure. Analyzed state & local structural reform of public health system funding. Created fire district budget and financial plans for station master planning. Strategic planning, budgeting public communication retreats for City of Kenmore. Strategic planning and goal -setting retreats: City of Bonney Lake, Northshore FD. Facilitated a citizen task force for Sammamish City Center visioning. Economic assessment of Alaskan Way Viaduct replacement. Managed internal strategic communications for capital planning at Sea-Tac Airport. Facilitated economic development strategic planning efforts for Whatcom County. Local Government Infrastructure Study of local views and state/federal revenues. Facilitated City of Shoreline's Bond Advisory Committee and potential for voter - approved bond measures. Regional zoo planning: Woodland Park Zoo non-profit transition; Northwest Trek Wildlife Park business plan. City of Seattle's Fire Facilities Plan: capital funding and phasing to redesign 33 fire stations. Regional revenue -sharing model for Kitsap County city and county land use decisions. Strategic planning for special districts and non-profit organizations. Cities: Bellevue (BROTS), Bonney Lake, Burien/FD 2, Edmonds, Kenmore, Kirkland, Poulsbo, Renton, Sammamish, Shoreline, Snoqualmie, City of Seattle Public Library, Seattle Fire Department Special Districts: Camano Island Fire & Rescue, Snohomish Fire District #1, Northshore Fire Department, Sound Transit, Kitsap Regional Coordinating Council, Metro Parks Tacoma & NW Trek, Ports of Seattle, Everett, Bellingham King County: Metro King County Council, Office of Management & Budget, Sheriff's Office, Seattle -King County Public Health State of Washington: Community, Trade & Economic Development, Health, Ferry System, Transportation, Joint Legislative Audit & Review Non-profit Organizations: Multifaith Works, Woodland Park Zoo, Reinvesting in Youth, Pierce County Youth Development, King County Sexual Assault Resource Center, South King County Arboretum, Washington Dental Service -3- 7 8 EMPLOYMENT AGREEMENT This Agreement, made and entered into this day of 2024, by and between the City of Tukwila, a municipal corporation of the state of Washington, (hereinafter "Employer" or "City") and Martha L. Wine (hereinafter "Employee"), an individual who has education, training, and experience in local government management, both of whom agree as follows: Section 1: Duties and Authority A. The Employer agrees to employ Employee as City Administrator to perform the functions and duties specified in Title 35A of the Revised Code of Washington ("RCW") and the Tukwila Municipal Code ("TMC") and to perform other legally permissible and proper duties and functions as the Mayor may from time to time assign in accordance with RCW 35A.12.100 or, if applicable, the TMC. B. The Employee shall exercise general supervision over the administrative affairs of the City and shall faithfully perform the duties as prescribed in the City's job description and as may be lawfully assigned by the Mayor. Employee will further comply with all legal requirements established by the City Council pursuant to RCW 35A.11.020 and the TMC, federal and state law, and such legally adopted City policies and rules that may currently exist or as may be enacted (or amended). C. The Employee shall perform the duties of City Administrator of the Employer with reasonable care, diligence, skill, and expertise. The Employee shall assist the Mayor with the performance of the Mayor's administrative responsibilities and shall be supervised by the Mayor in the performance of the Employee's duties. D. Employee is expected to adhere to the highest professional standards and conform to the International City/County Management Association (ICMA) Code of Ethics and the ethics rules, regulations, and laws of the State of Washington. Consistent with these standards, the employee shall not endorse candidates, make financial contributions, sign or circulate petitions, or participate in fundraising activities for individuals seeking or holding elected office. Employer will support Employee in keepingthese commitments by refrainingfrom any order or request that would require an ethical violation, and to handle any matter of personnel only on a basis of fairness, impartiality, and merit. E. Employer agrees to promptly communicate and provide Employee a reasonable opportunity to cure all substantive criticisms, complaints, and suggestions with respect to Employee's performance of services pursuant to this Agreement. F. All duties assigned to the Employee by the Mayor shall be appropriate to and consistent with the professional role and responsibility of the Employee. Section 2: Term This Agreement shall commence upon confirmation of the Mayor's appointment by the City Council and shall continue until terminated by the Employer or the Employee as provided in Sections 10 and/or 11 of this Agreement. 4884-3989-0895, v. 1 9 Section 3. Hours of Work It is recognized that the Employee must on occasion devote time outside the normal office hours to Employer -related business, and to that end, the Employee shall be allowed to establish an appropriate work schedule. The schedule shall be appropriate to the needs of the Employer and shall allow the Employee to faithfully perform her assigned duties and responsibilities. Section 4. Outside Activities The Employee is expected to devote her full time and attention to her duties as City Administrator. Any outside activities that might materially interfere with her duties shall require approval by the Mayor. None of the aforementioned duties shall be construed to limit the City Administrator's participation in and contribution to her professional associations. Section 5: Compensation A. Base Salary: Employer agrees to pay Employee an annual base salary of $236,000, payable in installments on the same cycle as non -represented employees of the Employer are paid. B. This Agreement shall be automatically amended to reflect any cost -of -living salary adjustments that are provided or required by the Employer's compensation policies on the same basis as applied to non -represented employees. In addition, consideration shall be given annually to an increase in compensation dependent upon the results of a performance evaluation conducted under the provisions of Section 8 of this Agreement. C. The Employer will include the City Administrator position and any subsequent changes to compensation based on the results of a classification/compensation/market salary study of non -represented employees. D. If Employer deems it necessary to reduce all city employee salaries on account of a significant budget or revenue shortfall, Employee's salary shall be subject to reduction in the same percentage as other non -represented employees, subject to Section 11.D, below. Section 6. Benefits A. Vacation. As of December 4, 2024, the Employee shall accrue vacation time at the rate offered to all other exempt employees with 20 years of service. The Employee is FLSA Exempt, not overtime -eligible, and will not receive additional compensation for hours worked over 40 per week. B. Benefits. The Employee shall be entitled to such benefits as are available to other Exempt Employees according to the City's personnel policies, rules, or regulations, as they exist or hereafter may be enacted or amended from time to time and consistent with her total length of service with the City, unless specifically covered in this Agreement. 0 4884-3989-0895, v. 1 C. Dues and Subscriptions. The Employer agrees to budget and to pay for the professional membership dues and subscriptions of the Contractor necessary for the Contractor's full participation in national, regional, state, and local associations and organizations reasonably necessary for the good of the Employee and the Employer, subject to approval of the Employer. Section 7. Retirement The Employee will be enrolled in the Washington state Public Employees' Retirement System (PERS), and the Employer shall make monthly contributions on behalf of the Employee to PERS or other alternate plan, but the amount of contribution shall be limited to what the Employer would be required to pay on the Employee's behalf to PERS. Section 8. Performance Evaluation and Professional Development The Mayor shall annually review and evaluate the performance of the Employee on or about the anniversary date of the Employee's date of hire (December 4, 2023). The City shall support the Employee's status to re -credential as an ICMA Credentialed Manager, including providing opportunities to maintain the credential and permitting her to conduct a multi - rater assessment every five years beginning in 2029. The Employer agrees to budget and pay for travel and subsistence expenses of the Employee for professional and official travel, meetings, and occasions to adequately continue the professional development of the Employee and to pursue necessary official functions for the Employer, including but not limited to the ICMA Annual Conference, WCMA conferences, and such other national, regional, state, and local governmental groups and committees in which Employee serves as a member, subject to approval by the Employer. The Employer also agrees to budget and pay for travel expenses of the Employee for educational opportunities that are necessary for the Employee's professional development and for the good of the Employer, subject to approval by the Employer. Section 9. Other Terms and Conditions of Employment A. The Mayor may assign such additionalterms and conditions of employment, as determined from time to time, relating to the Employee's job duties and performance, provided such terms and conditions are not inconsistent with or in conflict with the provisions of this Agreement or any applicable law. No amendment of this Agreement will be required. B. Should any disagreement arise over the interpretation of the provisions of this Agreement, the parties shall first meet and attempt to resolve the issue in good faith. Should this fail to resolve the issue, the parties agree to mediate their dispute promptly, with each party bearing its own costs and one-half of the costs of such mediation. Each party retains its right to pursue all legal remedies in court. Section 10. Suspension and Termination The parties acknowledge that the Employee is an "at -will" employee. Subject to the clauses 4884-3989-0895, v. 1 11 regarding termination and severance, the Mayor may suspend or terminate the Employee's employment at any time, with or without cause. Section 11. Severance A. Employee serves at the Mayor's pleasure and employment may be terminated at any time, with or without cause, in accordance with this Agreement and applicable law. B. Except as otherwise provided in this Agreement, in the event Employee's employment and/or this Agreement is terminated by the Mayor during such time that Employee is willing and able to perform duties of City Administrator, then in that event Employer agrees to: 1. Pay Employee a six-month severance in equal installments according to the City payroll schedule ("severance amount"). During this time, the Employee shall be paid an amount equal to the COBRA premium for continuation of the Employee's medical coverage. The Employee shall also be compensated for all accrued vacation time and sick time, subject to the limits for Department Directors. 2. Should Employee be terminated for cause including, without limitation, the willful breach or habitual neglect of the duties that Employee is required to perform under the terms of this Agreement; conviction of any felony; conviction of any crime involving moral turpitude; or removal from office by the Grand Jury; then, in that event, City has no obligation to pay any severance designated in this Section except benefits which otherwise vested in Employee. C. The foregoing notwithstanding, City's obligation to pay Employee health benefits terminates upon the employment of Employee by another employer providing similar benefits on the date such benefits are effective for Employee. D. In the event City, at any time during the employment term, reduces the salary or other financial benefits of Employee in a greater percentage than an applicable across-the-board reduction of other non -represented City employees, or in the event City refuses, following written notice, to comply with any other provision benefiting Employee herein, or Employee resigns following a formal written request by the Mayor; then, in that event, Employee may, at her option, have her employment be deemed "terminated" at the time of such reduction, or after such request is made, in which case, Employee is entitled to be paid severance pay and receive the other severance benefits described in this Section. E. In the event Employee voluntarily resigns her position with City before expiration of the aforesaid term of employment, the Employee must give City a minimum of 30 calendar days' prior written notice. In that event, Employee is not entitled to severance. Section 12. Indemnification. The Employer shall provide indemnity, representation, and defense for claims against the Employee as City Administrator and as an individual arising out of the Employee's performance of duties within the scope of the Employee's position, as provided under the terms of the City's coverage with the Washington Cities Insurance Authority and Chapter 2.105 of the Tukwila Municipal Code. 2 4884-3989-0895, v. 1 Section 13. Notices. Notices pursuant to this Agreement shall be given by deposit in the custody of the United States Postal Service, postage prepaid, addressed as follows: Employer: Mayor, City of Tukwila 6200 Southcenter Parkway Tukwila, WA 98188 Employee: Martha L. Wine (Address on file with Human Resources Department) Alternatively, notices required pursuant to this Agreement may be personally served in the same manner as is applicable to civil judicial practice. Notice shall be deemed given as of the date of personal service or as of the date of deposit of such written notice in the course of transmission in the United States Postal Service. Section 14. General Provisions A. Integration. The text herein shall constitute the entire agreement between the parties. Any prior discussion or representations by or between the parties are merged into and rendered null and void by this Agreement. The parties by mutual written agreement may amend any provision of this Agreement during the life of the Agreement. Such amendments shall be incorporated and made a part of this Agreement. B. Binding Effect. This Agreement shall be binding on the Employer and the Employee as well as their heirs, assigns, executors, personal representatives and successors of interest. C. Severability. The invalidity or partial invalidity of any portion of this Agreement will not affect the validity of any other provision. In the event that any provision, or any portion thereof, contained in this agreement is held unconstitutional, invalid or unenforceable, the remaining provisions shall be deemed to be in full force and effect as if they have been executed by both parties subsequent to the expungement or judicial modification of the invalid provision. D. Venue. This Agreement is subject to the laws of the State of Washington including, without limitation, Title 35A of the RCW. Venue for any action arising from this Agreement will be in the state or federal court with jurisdiction over the Employer. E. Precedence. In the event that any provision of this Agreement conflicts with a provision of the City's Personnel Rules or other City policy, the provisions of this Agreement govern. In the event any provision of this Agreement conflicts with state law or the Tukwila Municipal Code, state law or the TMC shall govern. 4884-3989-0895, v. 1 13 IN WITNESS WHEREOF, the City of Tukwila has caused this Agreement to be signed and executed on its behalf by its Mayor, and the Employee has signed and executed this Agreement, both in duplicate, on the day and year first above written. CITY OF TUKWILA AUTHENTICATED/ATTESTED By: By: Thomas McLeod, Mayor Andy Youn, City Clerk Date: APPROVED AS TO FORM By: City Attorney's Office EMPLOYEE ACKNOWLEDGMENT: Martha Wine represents and acknowledges that she has had an opportunity to read this Agreement in its entirety. She further represents and acknowledges that it is her understanding that this Agreement has been reviewed and approved by the Tukwila City Attorney. By virtue of this acknowledgment, she further confirms that she has been advised that she has the right to consult independent counsel concerning this Agreement, and that by signing this Agreement, she further confirms that she has afforded herself the opportunity to do so, or hereby expressly waives her right to have the Agreement reviewed by independent counsel, and agrees to the terms hereof by signing the same. By: Martha L. Wine, City Administrator Date: 14 4884-3989-0895, v. 1