HomeMy WebLinkAboutESJ 2024-08-01 Agenda PacketTukwila Equity and Social Justice Commission
City of Tukwila — City Hall
6200 Southcenter Boulevard, Tukwila, WA 98188
NOTICE IS HEREBY GIVEN that the Equity and Social Justice Commission meeting will
be held on August 1, 2024, at 5:30PM.
Join the meeting video on your computer or mobile app: Click here to join the meeting
Participate in the meeting by phone: 253-292-9750, Phone Conference ID: 986 969 249#
For in -person, please join us at 5:30PM
Tukwila City Hall, 6200 Southcenter Blvd, Tukwila, WA 98188
For assistance during the meeting, please call Jo Anderson, Equity and
Social Justice Staff Liaison, at 206-658-7849
MEETING AGENDA
Thursday, August 1, 2024 — 5:30PM
Call to Order
II Introduction (2 minutes)
III Approval of Agenda (2 minutes)
IV Approval of Minutes, July 11, 2024 (2 minutes)
V Written Public Comments
VI Business Items
Icebreaker Activity for Commissioners to Continue to Get to Know One Another
COMMISSION ACTION ITEM: Learn more about the Commissioners.
• The Covenant Act and Black Home Initiative — Kathleen Komin, Washington State Housing
Finance Commission; additional information can be found at http://wshfc.org/covenant and
http://blackhomeinitiative.org
COMMISSION ACTION ITEM: Commissioners will receive information about laws and initiatives
related to Racial Restrictive Covenants.
• Discuss and Approve 2024 ESJC Budget Allocations
Tukwila Equity and Social Justice Commission
City of Tukwila — City Hall
6200 Southcenter Boulevard, Tukwila, WA 98188
COMMISSION ACTION ITEM: Review YTD balance and discuss future budget expenses.
ESJ Commission Budget
Expenditures
Allocations
Balance
Purpose
Operating Supplies
1,000.00
200.00
Youth Stipend/Gift Card
450.23
B&C Equity Training Refreshments
2,000.00
Still Waters Family Services
1,600.00
Translation/Interpretation
390.00
Outreach Magnets
120.00
Commissioner Badges
Other Misc Expenses
3,800.00
Total Allocation
Expenditures
YTD Balance
4,800.00
650.23
4,110.00
4,149.77
• 2024 ESJC Workplan Tasks and Updates, including EPIC projects — UW Capstone Report and
Racial Equity Toolkit Project Team
COMMISSION ACTION ITEM: Continue working on 2024 Priorities.
2024 Priority
Relationship -building in the community:
Learn What is Happening in the Community
Amplify ESJCs Community Presense
Awareness, Forums, Trainings:
Racial Restrictive Covenants
Comprehensive Plan Elements
In Partnership with EPIC, Enforce Equity Policies:
Prioritize Local Hires
Drill' Into the Equity Toolkit
Board & Commissions:
Equitable Recruitment
Equity Policy Accountability
Tukwila Equity and Social Justice Commission
City of Tukwila — City Hall
6200 Southcenter Boulevard, Tukwila, WA 98188
VII Miscellaneous
VIII Adjournment
Executive Summary &
Deliverable
Tukwila Equity Data
in Decision Making
By: Hollis Evey, Dawn McGeorge, Matthew Moran
June 3, 2024
Executive Summary
Background
This report was produced by Hollis Evey, Dawn McGeorge, and Matthew Moran, students from
the University of Washington Evans School of Public Policy and Governance, Student
Consulting Lab. We conducted this research project with our client, the City of Tukwila ("the
City"), to complete our requirements of an applied research capstone project as part of the
Master of Public Administration program.
The City of Tukwila contacted the Evans School to work with a capstone group to receive
guidance on the development of a data -driven, decision -making tool to integrate equity in their
decision -making process, in hopes to better serve their diverse community. Through discussion,
our group agreed to develop a framework for the City to use in the creation of such a tool.
In the City of Tukwila, more than 50% of households speak a language other than English at
home and 40% of the 22,600 residents were born in another country. With over 40,000 jobs and
one of the region's main retail destinations, over 150,000 people come to Tukwila every day to
work, shop, and play. The inspiration for this partnership stems from the passage of their current
Equity Policy in 2017 and the creation of the Equity Policy Implementation Committee (EPIC)
in 2019 (Data and Demographics).
Purpose
The purpose of this project was to examine data sources both from Tukwila and regional
community -based organizations (CBOs), outline preliminary work needed before using a
decision -making tool, and ultimately provide a framework for a data -driven tool. The
decision -making framework would be the initial steps toward eventually creating an equity tool
for Tukwila.
Research Questions
Our capstone group worked with the City of Tukwila to answer the central question:
How could the City of Tukwila develop a framework for a data -driven tool, to integrate
equity into their decision -making processes?
The sub -questions are:
➢ What types of data -driven tools have other cities used to promote equity in
decision -making?
➢ What structures and frameworks does the City of Tukwila need in order to create and use
a data equity tool?
➢ What administrative capacity does the city of Tukwila have to develop and maintain an
equity in decision -making tool?
■ 1
Methodology
The research was conducted through three different methods:
1. Interviews
a. Comprised of city staff, city elected officials, governing organizations, and other
local officials.
b. We used semi -structured questions for the interviews.
2. Case Studies
a. The City of Seattle, City of Tacoma, Port of Seattle Equity Indices
b. Dissertation on Equity Frameworks
3. Develop a framework for a data -driven tool for the City of Tukwila to use in their
decision -making process and preliminary work before implementation.
We used qualitative and quantitative data, including interviews and case studies to guide this
paper and develop a framework the City of Tukwila can implement to develop an equity in
decision -making tool with the ultimate goal to increase equity for their residents. Equity is
defined for this project as, "eliminating systemic barriers and providing fair access to programs,
services, and opportunities to achieve social, civic, and economic justice, improving outcomes
for residents within the City of Tukwila". Diversity for this project is defined as, "individuals
who have an array of identities, abilities, backgrounds, cultures, skills, perspectives, and
experiences that are representative of Tukwila's current and evolving population." We analyzed
data through two frameworks: Data -Enabled Decision Making and Data -Influenced Decision
Making (Giovanna & Udrys, 2024), highlighting the applicability of a framework to address how
the City could introduce a data tool to supplement and discover new information for their
decision -making process.
Findings
From these methods, we found the following results. Through our case study analysis we
discovered the different elements that make-up a data centered decision making tool. Through
interviews we learned that there is a substantial fiscal and administrative upkeep to develop,
deploy, and maintain a comprehensive data -centered tool. We discovered internal barriers,
including a lack of interdepartmental collaboration, fiscal burden, and administrative burden that
would need to be addressed in order for a tool to be most effective. We also found conflicting
priorities between City Administration, City Staff, and the City Council.
2
Recommendation
Based on our research, we recommend the following for the City:
1. Conduct a Community Needs Assessment
a. This is for the City Staff and City Administration to understand the most pressing
issues residents have which will inform what a decision making tool should
address.
2. Improve Interdepartmental Coordination through EPIC programming
a. Would ensure that when a tool is created, the City would be able to maximize its
effectiveness.
b. This would improve efficient use of valuable resources such as time, funds, and
sharing of best practices and intellectual property.
3. Allocate City resources to support the development of a tool through budgetary action
a. Would ensure the tool is funded with binding approval from the City Council.
4. Collaborate with GARE and PSRC
a. GARE provides training, support, and resources for jurisdictions at all stages of
initiating work to achieve racial equity, which would help center an equity tool
around uncovering racial inequities not already known.
b. PSRC provides data to help planners and decision -makers better understand the
region and visualize its future. Implementing some of the tools that have already
been created by PSRC will help address Tukwila's administrative constraints.
5. Partner with neighboring cities to create a Request For Proposal (RFP) to the Sound
Cities Association (SCA) for development of a regional equity tool.
a. This would ensure the city would not bear the brunt of the administrative or
financial burden while being able to access more data than if the City were to
develop one in-house.
b. Tukwila would also be able to share best practices with partner cities and leverage
additional resources.
3
City of Tukwila Officials' Guide:
Framework for Developing an Equity in Decision Making Tool
By Hollis Evey, Dawn McGeorge, Matthew Moran
May 2024
Introduction
This document was produced by Hollis Evey, Dawn McGeorge, and Matthew Moran, students
from the University of Washington Evans School of Public Policy and Governance, Student
Consulting Lab. We conducted a capstone research project with our client, the City of Tukwila
("the City"), to complete our requirements for graduation from the Master of Public
Administration program. (To access the full capstone paper, please contact Griffin Lerner or Jo
Anderson)
The City of Tukwila contacted the Evans School to work with a capstone group to receive
guidance on developing a data -driven, decision -making tool to integrate equity in their
decision -making process, to better serve their diverse community. Through discussion, our group
agreed to develop a framework for the City to use to create a tool.
Report Recommendations
These are the recommendations that were proposed in our capstone paper.
• Conduct a Community Needs Assessment
• Improve Interdepartmental Coordination through EPIC programming
• Allocate City resources to support the development of a tool through budgetary action
• Collaborate further with GARE and PSRC
• Partner with neighboring cities to propose a Request For Proposal (RFP) to the Sound
Cities Association for a regional equity tool
A more comprehensive understanding of each recommendation can be found below.
➢ Conduct a Community Needs Assessment
This recommendation was based on discussions from KCD and through the application of our
analytical framework. KCD had relayed that one tool with a specific narrow focus would address
an array of different policy and community issues. City Staff and City Administration would
need to understand the most pressing issues residents have which will inform what a
decision -making tool should address. It became clear in our interviews that these two groups of
stakeholders are not in agreement with the policy areas to be addressed by a decision making
tool. In relation to our analytical framework, a community needs assessment would ensure that
the framework for an equity tool would supplement or expand the policy areas the tool could
focus on that would lend itself for the support of Tukwila decision making.
4
A needs assessment can be conducted primarily internally or externally. We recognize that this
would consume additional resources from the City if they were to conduct the assessment
internally. If this recommendation would not be implemented, City Staff and Elected Officials
would need to convene to establish the core needs of the community.
Regardless if a Community Needs Assessment is conducted, understanding what policy area(s) a
decision making tool would help inform, it would give guidance as to what type of tool would be
created. For example, if the City wanted to look at accessibility and City Safety through inclines
and sidewalk quality, a visual index would be best. If the City wanted to evaluate policies
through a racial and linguistic lens, a dashboard may be more prudent.
➢ Improve Interdepartmental Coordination through EPIC programming
This recommendation addresses the administrative capacity capabilities of Tukwila. We have
determined that the City would need to ensure that any framework would consider how Staff
would support and use a tool consistently across departments.. Improving departmental
coordination would ensure a potential tool is used widely and supported. In order to do this, we
recommend that EPIC take a leading role in guiding departments to collaborate and implement
the decision making tool.,
We choose EPIC to spearhead this recommendation as they are made up of members from
different departments who are dedicated to implementing the Equity Policy across the city. They
are also developing an equity toolkit that would discuss how to process data through an equity
lens. Using their membership and equity toolkit, the Committee could reach many departments
without needing to restructure. EPIC's Chair, Jo Anderson, is also one of our clients for this
capstone, she is one of the most informed staff members regarding this Capstone and what is
needed for an equity in decision making tool to succeed.
We recommend that EPIC finish the equity toolkit with sections detailing effective practices in
communication and collaboration. Once the toolkit is ready to be disbursed, this would be an
opportunity to convene a "lunch and learn" to educate City staff about the toolkit and hold
activities on methods of communication. EPIC would then conduct bi-monthly training sessions
discussing data usage and equity, priming staff members to not only engage with an equity tool
but to be able to work with one another around a tool as well.
➢ Allocate City resources to support the development of a tool through budgetary action
This recommendation addresses the financial side of the administrative capacity of the City and
would ensure a tool is given institutional support to succeed. Regardless of the specifics of a
framework for the tool itself, financial support is necessary. The City budget would allocate
funding for a staff member to develop and maintain the decision -making tool. In order for the
most successful implementation of the tool, according to the KCD, PSRC, and case study
5
analysis, a dedicated person managing the tool is needed. The amount of funding that would be
allocated is dependent on if the city would develop the tool internally or look externally. Our
position is described in our fourth recommendation.
➢ Collaborate further with GARE and PSRC
This recommendation follows research about GARE found in our literature review and
interviews. GARE and PSRC both provide additional support that will help guide what the
content is in a framework. GARE has a racial equity tool (pg. 18) that provides a set of questions
that can build the foundation for how Tukwila can guide their implementation of a data -based
decision -making tool. PSRC on the other hand, would provide additional access to data that
Tukwila may not have access to currently. As demonstrated in our case studies, data -driven tools
can require data that may not be readily available or would be costly to attain, particularly for a
smaller city. PSRC has access to a wide range of data sources and can be counted upon to
manage data. They would give more flexibility for Tukwila to have a quality, detailed
decision -making tool.
➢ Partner with neighboring cities to propose a Request For Proposal (RFP) to the Sound
Cities Association for a regional equity tool
This recommendation was created from a cumulative consideration of the research of this
capstone. This was the most consequential of the recommendations. Through our research, we
understood how a collaborative approach, working with local cities such as Kent, Renton,
Federal Way, and SeaTac, would alleviate many of the obstacles we discovered for the City.
This would ensure the city would not bear the brunt of the administrative or financial burden
while being able to access more data than if the City were to develop one in-house. Tukwila
would also be able to share best practices with partner cities and leverage additional resources.
Based on the recommendation of the KCD and how many of their member cities are neighboring
cities to Tukwila, the proposal would be most expedient through SCA. The RFP process would
also be less cumbersome as Tukwila is already a member and has an understanding of the
organization.
Additional Considerations
While our recommendations are comprehensive, there are other considerations the City should
take into account when developing a tool.
6
Below are questions that the City should answer:
Who in the City should take the lead in developing the tool?
What type of tool does the City want to develop? And why?
Will the tool be for internal use or external use?
How will the use of the tool be standardized?
Will data drive priorities or will priorities drive data use?
How much financial resources does the City want to contribute to the development of a tool?
Framework
This framework is based upon the GARE Racial Equity Tool and the King County Equity Impact
Review Process explored in the Literature Review pages 22 and 23. A shareable graphic can be
found on the following page.
1. Scope
a. Proposal: What is the policy, program, practice, or budget decision under
consideration? What are the desired results and outcomes?
b. Capacity Building: Learning opportunities, prioritizing equity, inclusive
procurement
2. Assess Equity & Community Context
a. Data: What's the data? What does the data tell us?
i. Data & Research: Legacy of Structural Racism Report, Tukwila city data
& PSRC data
b. Community Engagement: How have communities been engaged? Are there
opportunities to expand engagement?
i. Engagement with residents, neighboring localities, community based
organizations
3. Analysis & Decision Making Process
a. Analysis and Strategies: Who will benefit from or be burdened by the proposal?
What are the strategies for advancing racial equity or mitigating unintended
consequences?
4. Implement
a Implementation: What is your plan for implementation?
i. Through the EPIC Committee? RFP for larger region?
5. Ongoing Learning
a. Accountability and Communication: How will the agency ensure accountability,
communicate, and evaluate results?
7
Tukwila Equity
Framework
1
2
3
4
5
SCOPE
Proposal: What is the policy, program, practice, or budget decision under
consideration? What are the desired results and outcomes?
Capacity Building: Learning opportunities, prioritizing equity, inclusive
procurement
ASSESS EQUITY & COMMUNITY CONTEXT
Data: What's the data? What does the data tell us?
• Legacy of Structural Racism Report, Tukwila city data & PSRC data
Community Engagement: How have communities been engaged? Are
there opportunities to expand engagement?
• Engagement with residents, neighboring localities, community based
organizations
ANALYSIS & DECISION MAKING PROCESS
Analysis and Strategies: Who will benefit from or be burdened by the
proposal? What are the strategies for advancing racial equity or mitigating
unintended consequences?
IMPLEMENT
Implementation: What is your plan for implementation?
• Through the EPIC Committee? RFP for larger region?
ONGOING LEARNING
Accountability and Communication: How will the agency ensure
accountability, communicate, and evaluate results?
8
About the Racial Equity Toolkit
INTRODUCTION
The City of Tukwila's Equity Policy, adopted pursuant to Resolution No. 1921, establishes a
commitment to equitable delivery of services and recognizes the role that government can play
in removing barriers to opportunities. The purpose of the Racial Equity Toolkit is to support the
City in making decisions and distributing resources through an equity lens.
City of Tukwila's Definition of Equity
Eliminating systemic barriers and providing fair access to programs, services, and opportunities
to achieve social, civic, and economic justice within the City of Tukwila.
Why Lead with Race?
National and regional partners guide government institutions to explicitly, but not exclusively,
examine race and racism when addressing equity. Racial inequities across all indicators for
success are deep and pervasive. The Puget Sound Regional Council (PSRC) provides a powerful
web -based tool that chronicles the history of discriminatory policy in the Puget Sound region.
Visit the Legacy of Structural Racism for examples that impact Tukwila, such as:
• Homeownership Disparities
• Zoning
• Gentrification and Displacement
• Inequities in Life Outcome
What is a Racial Equity Toolkit?
Racial Equity Toolkits are designed to integrate explicit consideration of racial equity in when
developing plans, policies, programs, and budgets. It ensures that decisions and resource
distribution are aligned with the City's Equity Policy (tukwilawa.gov/equitypolicy). The Toolkit
guides the user through a set of questions designed to improve equity.
When should the Racial Equity Toolkit be used?
The Racial Equity Toolkit should be used to develop plans, policies, programs, and budget
proposals. It is a working document that can be returned to during different phases as more
information is gathered. It can also be used to evaluate existing plans, policies, programs, and
budget proposals.
Who should use the Racial Equity Toolkit?
City staff, consultants, contractors, and partners should use the Racial Equity Toolkit when
making decisions and distributing resources to increase equity and reduce disparities. The
analysis should include staff with diverse lived experience when feasible.
Need assistance?
Peer guidance and support is available from members of the City's Equity Policy Implementation
Committee (EPIC). Contact Jo Anderson, Inclusion & Engagement Manager,
Jo.Anderson@tukwilawa.gov.
1
RACIAL EQUITY TOOLKIT
For the development (or evaluation) of plans, policies, programs, and budget proposals to
ensure that decisions and resource allocation are aligned with the City's Equity Policy.
In Tukwila, the populations most impacted by racial inequities are communities of color (70%+
of the City's population), including immigrants and refugees (40%+) and Limited English
Proficiency 'LEP' persons (25%+). These populations must be considered in the analysis.
SCOPE
1. What is the plan, policy, program, or budget proposal under consideration?
2. What are the desired results/outcomes?
3. What City departments will be impacted? How will they be notified or included?
ASSESS EQUITY AND COMMUNITY CONTEXT
4. What is the racial equity issue? In other words, what is the historical context and/or
current condition being addressed?
5. How have communities been engaged? What can be done to improve community
inclusion in the design of the proposal?
6. Who will benefit from the proposal?
7. Who will be burdened by the proposal? In other words, how might the proposal
negatively impact those experiencing inequities?
ANALYSIS AND DECISION -MAKING PROCESS
8. What does the data tell us about inequities? How will data inform decisions and resource
allocation?
9. What are the strategies for advancing equity? In other words, what will be done to
remove barriers and provide fair access to opportunities?
10. What are the strategies for mitigating burden on those most impacted by inequities?
Moving forward, this analysis will inform the implementation, communication, and
evaluation of the plan, policy, program, or budget proposal.
2
Tukwila Equity and Social Justice Commission
City of Tukwila — City Hall
6200 Southcenter Boulevard, Tukwila, WA 98188
MEETING MINUTES
Thursday, July 11, 2024 — 5:30PM
ATTENDEES:
Joe Duffie
Fane Katoa
Jovita McConnell
Kristen Schwabe -Fry
Lina Stinson -Ali
I Call to Order
II Introduction (2 minutes)
III Approval of Agenda (2 minutes)
IV Approval of Minutes, June 6, 2024 (2 minutes)
V Business Items
Jo Anderson
Cyndy Knighton
Taylor Whitaker
• City of Tukwila Local Road Safety Task Force — Cyndy Knighton, Senior Program Manager
(Transportation), Public Works and Taylor Whitaker, Senior Transportation Planner with
Fehr & Peers
Cyndi and Taylor provided a presentation about the Local Road Safety Plan, including an
overview, safety trends review, and group discussion. During the discussion A
Commissioner asked a question about the status of the City's "Walk and Roll" program
that addresses sidewalks and barriers. Cyndy responded that the program is still in
place. Commissioners provided feedback that an effort should be made to include all
residents with access to information and an opportunity to provide input, beyond
translations for the City's largest language groups. Also, the Commissioners raised
concerns about the disconnect between City transportation/parking laws and
enforcement of these laws. Commissioners also offered to bridge connections to
employees in Public Works Operations as well as resident and community leaders in
faith organizations and schools. Jo will continue to liaise and serve on the task force.
• Review ESJC Budget Balance
Tukwila Equity and Social Justice Commission
City of Tukwila — City Hall
6200 Southcenter Boulevard, Tukwila, WA 98188
The Commissioners reviewed the budget balance and requested a list of expenditures to
approve for the remainder of 2024 to include an allocation to Still Waters Family
Services for TSD student snack packs, 'I Heart Tukwila' Magnets for outreach,
Commissioner Badges, and translation/interpretation needs.
• 2024 ESJC Workplan Tasks and Updates
Relationship -building in the community: Commissioners discussed tabling at local
coffeehouses, HealthPoint Clinics, Job Fairs, and Parks & Recreation programs.
Awareness, Forums, Trainings: Representatives of the Washington State Housing
Finance Commission to discuss initiatives related to Racial Restrictive Covenants will
attend the next meeting.
In Partnership with EPIC, Enforce Equity Policies: Jo provided an update on the Racial
Equity Toolkit Project Team and will present findings at the August Meeting.
Board & Commissions: At the May 18 Equity training, participants expressed interest in
resuming socials to build relationships between commissions and boards.
2024 Priority
Relationship -building in the community:
Learn What is Happening in the Community
Amplify ESJCs Community Presense
Awareness, Forums, Trainings:
Racial Restrictive Covenants
Comprehensive Plan Elements
In Partnership with EPIC, Enforce Equity Policies:
Prioritize Local Hires
Drill Into the Equity Toolkit
Board & Commissions:
Equitable Recruitment
Equity Policy Accountability
VI Miscellaneous
• None
VII Adjournment
Tukwila Equity and Social Justice Commission
City of Tukwila — City Hall
6200 Southcenter Boulevard, Tukwila, WA 98188
COUNCIL AND SUBCOMMITTEE MEETING SCHEDULE
FIN Finance & Governance Committee 2nd and 4th Mondays 5:30 PM
PCD Planning & Community Development 15t and 3rd Mondays 5:30 PM
Committee
TIS Transportation & Infrastructure 15t and 3rd Mondays 5:30 PM
Services Committee
CSS Community Services & Safety 2nd and 4th Mondays 5:30 PM
Committee
REG Regular Council Meeting 1st and 3rd Mondays 7:00
PM
C.O. W. Committee of the Whole 2nd and 4th Mondays 7:00 PM
* Note — the Council traditionally does not hold meetings in the last half of December.
The City of Tukwila offers hybrid format for its Council and Committee meetings. Those wishing to
join the meetings electronically may access them with the information below. Those wishing to
attend in person should visit:
• Regular Council and Committee of the Whole Meetings: Tukwila City Hall Council
Chambers — 6200 Southcenter Boulevard
• Planning & Community Development and Community Services & Safety committee
meetings: Hazelnut Conference Room — 6200 Southcenter Boulevard (knock on door
to the east)
• Finance & Safety and Transportation and Infrastructure Services committee meetings:
Duwamish Conference Room — 6300 Southcenter Boulevard (second floor, down the
hall on the right)
Tukwila Equity and Social Justice Commission
City of Tukwila — City Hall
6200 Southcenter Boulevard, Tukwila, WA 98188
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Tukwila Equity and Social Justice Commission
City of Tukwila — City Hall
6200 Southcenter Boulevard, Tukwila, WA 98188
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Tukwila Equity and Social Justice Commission
City of Tukwila — City Hall
6200 Southcenter Boulevard, Tukwila, WA 98188
To view the meeting: Click here to join the meeting
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