HomeMy WebLinkAboutWS 2024-08-05 COMPLETE AGENDA PACKETTukwila City Council Agenda
❖ WORK SESSION ❖
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Thomas McLeod, Mayor Councilmembers: ❖ De'Sean Quinn ❖ Tosh Sharp
Marty Wine, GtyAdm/n/strator ❖ Armen Papyan ❖ Jovita McConnell
Mohamed Abdi, Council President ❖ Dennis Martinez ❖ Hannah Hedrick
ON -SITE PRESENCE:
TUKWILA CITY HALL
COUNCIL CHAMBERS
6200 6200 SOUTHCENTER BOULEVARD
REMOTE PARTICIPATION FOR THE PUBLIC:
1-253-292-9750, ACCESS CODE: 70090635#
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Monday, August 5, 2024; 5:30 PM
1. CALL TO ORDER
2. PUBLIC COMMENT
Those wishing to provide public
on -site at Tukwila City Hall
5 minutes for items both on
To provide comment via phone
citycouncil@tukwilawa.gov
comments may verbally address the City Council both
or via phone or Microsoft Teams for up to
and not on the meeting agenda.
or Microsoft Teams, please email
with your name and topic by 5:00 PM on the meeting date.
your message is for public comment during the meeting,
instructions.
Please clearly indicate that
and you will receive further
3. BUSINESS ITEMS
Update on Phase 2 Public Works Shops
Pg.1
4. ADJOURNMENT
This agenda
Remote
is
available at www.tukwilawa.gov, and in alternate
formats with advance notice for those with disabilities.
taped, and available at www.tukwilawa.gov)
Tukwila Council meetings are audio/video
raf.,t,�, If you are in need of translation or interpretation services at a Council meeting,
Vi please contact us at 206-433-1800 by 12:00 p.m. on the meeting date.
Tukwila Maintenance and Engineering - East Campus Project
Council Work Session
August 5, 2024
N
Introductions
Brandon Miles, Director I Strategic Initiatives and Government Relations
Bryan Still, Public Works Operations Manager
John Palewicz, Program Management Quality Assurance (PMQA)
Justine Kim, Sr. Project Manager, SOJ
Julie DeDonato, Project Manager, SOJ
Laura Maman, Principal, Miller Hayashi Architects
Steve Gates, Project Executive, BNBuilders
Public Works Combined Shops, Cost to Date
Year
Cost
Site Acquisition
2017
283,709
Preliminary Design and Real Estate Services
2018
13,237,891
Land Purchase, Business Assistance, and Legal Costs
2019
12,704,012
Land Purchase, Business Assistance, and Legal Costs
Subtotal:
26,225,612
Phase 1
2020
756,352
Design and Pre -Construction Phase 1
2021
5,744,843
Construction Phase 1
2022
2,272,488
Construction Phase 1
2023
1,392,111
Construction Phase 1
Subtotal:
10,165,794
Phase 2
2022
185,124
Test to Fit
2023
1,354,449
Design and Pre -Construction
Total:
1,539,573
Total Spend:
37,930,979
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Public Works Phase 2, Estimated Costs
Total (Hard and Soft) Cost: 84,000,000
Cash Contribution: (6,000,000)
Potential Total Bond: 78,000,000
Debt Service (No Land Sales)
General Fund Allocation 39,000,000
Less Grants and One Time:
Less Land Sales: -
Alternative Scopes:
Total: 39,000,000
General Fund Debt Service 2,537,006
Utility Fund Allocation 39,000,000
Less Grants
Alternative Scopes:
Less One Time Monies
Total, Utilities: 39,000,000
Utilty Debt Service 2,537,006
Bond Assumptions
Interest Rate
5%
Payments Per Year
1
Number of Year
30
Debt Service (with Land Sales)
General Fund Allocation 39,000,000
Less Grants and One Time:
Less Land Sales: 10,000,000
Alternative Scopes:
Total: 29,000,000
General Fund Debt Service 1,886,492
Utility Fund Allocation
Less Grants
Alternative Scopes:
Less One Time Monies
Total, Utilities:
Utilty Debt Service
39,000,000
39,000,000
2,537,006
2015 Facilities Assessment
• Six City facilities were deemed to be in unsuitable condition:
• Fire Stations 51, 52 and 54.
• George Long
• Minkler Shops
• 6300 Building
• City adopted Public Safety Plan
• Replacement of fire stations
• New justice center
• Combined Public Works Shop
6)
Public Safety Plan
City of Tukwila
PUBLIC SAFETY PLAN
Welcome Firo Stations Justice Center Public Works Commont : Next Stops
Public Safety Plan
To keep the Tukwila community safe for years 10 come. the City implemented a Public Safety Plan.
Here's what the Plan does -
Three New Fire Stations
• Includes upgrades to stations most at risk of earthquake damage
• Provides fair and Improved response times
• Guarantees funding for equipment for 20-years
New Justice Center +
New Consolidated Shops Facility +
y Funding the Public Safety Plan
In November 2016. Tukwila voters approved a 20 year Public Safely Bond to fund replacement of
three Tukwila lire stations, fire equipment and apparatus. and a new Justice Center.
✓ This Public Safety Bond will pay for the new lire stations and the Justice Center_ The consolidated
shop facility will be funded by equal contnbutions from the general and utility funds.
Source: screen capture from 2017 public outreach materials
Replace Fire Station 51 (2021)
Replace Fire Station 52 (2021)
Build Justice Center (2022)
Consolidate Public Works (2027)
Site Selection Process
Evaluation
Siting Criteria
Committee presented to
formed Council
January 2017 May 2017
t
Public
Outreach and
Engagement
Recommendations
presented to
Council in
October 2017
Updates to
Council
throughout
2018
1
Public
Outreach and
Engagement
Council
authorizes
property
acquisition in
2018
Public
Outreach and
Engagement
City completes
property
acquisitions
2018 & 2023
00
City Growth
Between 1987 and 1991 there were 5 major annexations that doubled the size of the City:
2,880 acres (1987)
4,142 acres (1991)
Tukwila South would further expand city acreage
Population has grown almost 6x larger since the Minkler Shops were built in 1972:
1970: population 3,509
2023: population - 21,000
Public Works staff size growth over time:
1970: -20 employees
2024: 68 employees
City Facilities
Yj�
FLEET & EAST
FACILITIES CAMPUS
BUILDING 'ROJECT+
JUSTICE
CENTER
COMMUN TY
CENTER
• FOR
GEO
LONG
SHOPS
•
MINKLER
SHOPS
Proposed Project Site and
Fleet and Facilities Building
George Long Shops (former)
6300 (PW Engineering)
Long Acres
Minkler Shops
O
Current and Former Public Works Facilities
George Long (former site)
Fleet and Facilities Departments
relocated to the new renovated
F&F Building
Minkler Shops
Street, Traffic Signals, Sewer,
Water, Surface Water
Long Acres Storage and
Laydown Yard (shown 3x smaller to fit page)
Tukwila Public Works Department Overview
Public Works protects the health and safety of residents, visitors, and businesses.
Design and maintain the City's essential infrastructure:
Transportation, Water, Sewer, Surface Water
Support other departments through purchase & upkeep of vehicles and facilities.
Minkler Shops, 2015 Facilities Assessment
• The facility is lacking key functions needed to support and restore essential city services following an
emergency event. The absence of an emergency power severely limits this facility to meet its mission of
restoring city services during a power outage event.
• Material storage is very limitea thus impacting the availability of parts and materials for emergency event
response. The upcoming loss of the remote site due to the Strander Boulevard/27th Street Corridor
Improvements Project for material storage and vactor truck waste sorting/transfer will further exasperate
the storage issue in addition to creating new operational challenges to dispose of vactor truck waste.
• Traffic Operations Center may not be operational following an emergency event. If this equipment
remains at the Minkler Shop, it is recommend that all equipment and support space for this function be
separated with fire rated walls from the remainder of the facility.
• Water/Sewer Telemetry System may not be operational following an emergency event. If this
equipment remains at the Minkler Shop, it is recommend that all equipment and support space for this
function be separated with fire rated walls from the remainder of the facility.
• Seismic improvements would have minor architectural impacts to the spaces, but significant operational
issues would remain, rendering replacement a better option. Should seismic improvements be elected, they
can likely be performed without vacating the facility.
Current Minkler Shops Overview
Salt, Sand, & Gravel Storage
inadequate storage capacity
limited truck access
reduces efficiency in snow event
Current Minkler Shops Overview
Shared yard that
combines fleet vehicles
and large trucks with
parking for staff personal
vehicles
Current Minkler Shops Overview
Inadequate space for
gear and storage of
personal belongings.
O)
Current Minkler Shops Overview
Lacks industry
standard dumpster
loading platform.
Current Minkler Shops Overview
Office environments in
converted shop space.
Ventilation, lighting,
occupant spaces are
substandard.
Long Acres Storage and Laydown Yard
Minkler Site
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Minkler Site
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Minkler Site
Tier 1 Project: LG-35
P-17 Pond Connection Reconnection
PROJECT FACTS
Subwatershed:
Lower Green (LG)
River mile:
RM 13.7-13.9/
left bank
Bankside
jurisdiction:
City of Tukwila
Project sponsor:
City of Tukwila
Budget:
$37,000,000
PROJECT TYPE:
Acquisition Restoration
A
Planning/ &going/
Design Reconnaissance
KEY HABITAT:
Floodplain Riparian
J
Side channel
PROJECT DESCRIPTION:
Relocate the City of Tukwila's starmwater pond;
clean and connect the existing pond to the river,
setback the levee to create up to 7 acres of off
channel habitat.
Primary strategy
Protect, restore and enhance fioodplain connectivity.
Benefits:
- Flood risk reduction
- Increased habitat connectivity
• Increased rearing habitat
Contribution to goals metrics:
LG - Off -channel habitat
Pler.rava Map or.Pm1 NaT awe Mom S. Mxo- 6ee94.F,Il
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Green-Duwamrsh and Central Puget Sound Watershed Salmon Habitat 2021 update
N
Project Site Compared to Existing Minkler Site
(E)
FLEET AND FACILITIES
BUILDING
PIOP
PARKING
MAINTENANCE AND
INEERING BUILDIN
i-STORY
,000 SF
FLEET PARKING
olIIIpiso1l1111111m
COVUM
VISITOR
PARKING-..
- Minkler-Shops'' .`
compare scale).
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Site Context
S 112th St
IPM-- .._..-11-.-.-. --
,SCL Easement
(leased)
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•
11
West Parcel , �.,A.
Lot Size 0
3.95 acres
--- m_E-IMNM
Chinook Wind Mitigation Project
(King County)
SCL Easement (permanent access)
ast Parcel
Lot Size
6.9 acres
Duwamish Gardens Park
(City Owned
Duwamish River
N
W
N
Project Values
"Making people happy and
keeping people safe"
"We keep public safety
vehicles on the road"
"Opportunity to celebrate PW
successes, share stories and
images of past projects."
Safe
Functional
Efficient
Forward Looking
"Public Works keeps the City
in good working order"
"Public Works is the
backbone of the City. This is
an opportunity to highlight
this to the public."
"Team Work"
"When no one else is in the
city, Public Works is on the
job clearing the snow."
Stakeholder Engagement
O)
Test -to -fit Concept Phase
SCHEME A Selected Concept Plan
SCHEME D
SCHEME B
SCHEME E
SCHEME C
SCHEME F
Test -to -fit Concept Phase
Criteria
ID # Criteria Description
"Big Picture" Criteria (pass/fail)
1.1 Provides for Department of Ecology waiver requirements
1.2 Provides for code required stormwater facilities
1.3 Located above 500 year flood plane
1.4 Provides for future capacity
Public Works Staff Input
2.0 Public Works Staff Preferences & Recommendations
Program Elements and Flow
2.1 Public Works site program elements provided
2.2 Public Works covered parking provided
2.3 Public Works uncovered parking provided
2.4 Decant facility located adjacent to Spoils
2.5 Accommodates Drive Through Tool Storage
2.6 Accommodates Drive Through Dumpster Platform
2.7 Police Evidence Provided
2.8 Police Impound Provided
Campus, Access, Security, and Identity
Building location allows for M&E visitor parking to be separated from
3.1 staff parking
3.2 F&F visitor parking separated from staff parking
3.3 Improves entrance from Tukwila Intl Blvd
3.4 Provides for new security fence
3.5 Provides for new site lighting and security cameras
3.6 Efficient walking route between F&F and M&E buildings
3.7 Efficient walking distance from M&E to site program
3.8 Building location high-vis to the public
3.9 Building location takes advantage of amenity view to river
3.10 Utilizes existing driveway locations at E Marginal Way S
Environment and Sustainability
4.1 Building orientation optimized for passive solar access
4.2 Opportunity for solar panels over covered parking or roof
4.3 Opportunity for EV charging infrastructure
4.4 Reduces impervious surfaces
4.5 Habitat and trail connection to adjacent restoration areas
Subtotal Weighted Score
Weighted Ranking
N
Criteria
Importance
Essential
Essential
Essential
Essential
1.00
1.00
1.00
1.00
1.00
0.75
0.75
0.50
0.50
1.00
1.00
1.00
1.00
1.00
0.75
0.75
0.50
0.50
0.50
1.00
1.00
1.00
0.75
0.50
Concept A
Initial Weighted
Score Total
3
3
3
3
3
3
3
2.25
2.25
1
1
3
3
3
3
3
2
3
2
3
3
3
3
3
3
3
1.5
2.25
1
1.5
1.5
3
3
3
3
Concept B
Initial Weighted
Score Total
2
3
3
3
0
2
2
0
2
3
3
3
0
1.5
1.5
0
1
3
1
3
3
1
3
2
3
3
3
1
3
3
0.75
2.25
1
1.5
1.5
46.75
3rd
Concept C Concept D
Initial Weighted Initial Weighted
Score Total Score Total
sr
3
3
3
0
0
0
0
2
3
3
3
0
0
0
0
1
1
0
3
3
1
3
1
0
0
1
0
3
3
3
0.75
2.25
0.5
0
0
34.5
4th
0
3
3
0
0
0
0
3
3
3
0
0
0
0
0.5
3
0
3
3
3
0
2
1
0
0
3
0
3
3
3
0
1.5
0.5
0
0
32.5
5th
Concept E Concept F
Initial Weighted
Score Total
1
1
3
3
0
2
3
3
3
2
2.25
2.25
0
1
3
3
3
3
3
0
3
3
3
3
3
2.25
0
1.5
1.5
1.5
1
3
3
3
1
3
3
2.25
1.5
50
2nd
Weighted
Total
X
X
1
3 3
3 3
0 0
O 0
O 0
0 0
0 0
2
O 0
3 3
3 3
1 0.75
1 0.75
O 0
O 0
3 1.5
3 3
3 3
3 3
1 0.75
3 1.5
32.25
6th
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Examples from Pierce County similar facilities
Tukwila Maintenance and Engineering East Campus Project
JAN JAN JAN JAN JAN
2023 2024 2025 2026 2027
SCHEMATIC
DESIGN
GCCM
Procurement
•
Nov 2023
City ownershil
of UPS parcel
DESIGN
DEVELOPMENT
CONSTRUCTION
DOCUMENTS
ENVIRONMENTAL REVIEW AND PERMITTING
BID
•
April 2025
UPS Lease Expires
CONSTRUCTION
REPORT TO COUNCIL REPORT TO COUNCIL REPORT TO COUNCIL REPORT TO COUNCIL
(March 2023) (April 2024) (Target: Fall 2024) (Target: August 2025)
January
2027
GC/CM
Alternative Public Works Delivery Method RCW 39.?
Contractor selected by the public agency
Provide services during the design phase
"Negotiate" a maximum allowable
construction cost (MACC)
Act as both a construction manager and
general contractor
RFQ to pick qualified firms
■ Qualifications and experience to do this project
■ Scored by selection committee
Proposed teams are interviewed
■ Scored by interview committee
Fee and General Conditions are competitively bid
■ Scored based on sliding scale
Highest scoring firm is selected
GC/CM
Owner selects the designer and GC/CM separately
Owner is able to pick the team members to work with
Preconstruction services for estimating, scheduling, constructability, phasing,
investigation, value engineering
Mechanical and electrical subcontractors can be picked
■ $3 million minimum
■ Similar selection as for GC/CM
■ Negotiate this work
GC/CM
Cost is not known until documents are 90% complete
All subcontract work, with exceptions, must be bid out
GC/CM can bid and perform up to 30% of MACC
Owner has separate contracts with designer and contractor
Project can start early with mini-MACCs
GC/CM manages subcontractors, change orders
Diversity, Equity, Inclusion — Past Projects
Apprenticeship
Utilization
WMBE Diverse
Business Participation
Local Hire
(10-mile radius)
Justice Center
Goal: 15%
Result: 18.57%
Goal: 17%
Result: 17.5%
Local Employees: 178
Hours Worked: 20,170
Fire Station 51
Goal: 15%
Result: 16%
Goal: 17%
Result: 23%
Local Employees: 93
Hours Worked: 5,897
Fire Station 52
Goal: 15%
Result: 22.6%
Goal: 17%
Result: 24%
Local Employees: 136
Hours Worked: 14,323
Market Conditions and General Update
• General Contractor Market
• Escalation has slowed tremendously compared to 2021 and 2022 numbers.
YEAR ENID BUILDING COST INDEX
Year
Seattle Index
Annual Growth
2015
5 743
2. 8'4.
2016
586.5
2 1%
01 i
6067
3.8�1E.
2:18
6249
3.0%
201.9
6385
2 2%
020
676E
6 O%
2021
7,608
12.4%
2022
8532
1 .1 %
023
8 591
0. 7%
2024
8909
3.7%
Prior Years
Mgr Yegtr5.
10 Year Avg
4.85
5 Year Avg
3 Year Avg
Market Conditions and General Update
AVERAGE INDE)
10000
9000
$000
7000
6000
5000
4000
3000
2000
1000
0
5563
SEATTLE COMPARED TO 20-CITY AVERAGE
5722
5914
--IF—SEATTLE + 20-City Average
6105
$5?
7972
8272
84U'3
2015 2016 2017 2016 2019 2020 2021 2022 2023 2024
YEAP
BNB
8NBuilders
BNB REGIONAL MODIFIER
vs. 20-City Avq.
Ligation
Compare to 20
C-#}f Awl
Index
20-City Avg
0%
8,334
Colorado
-113%
7,457
Lek 0'OC
39
8,61g
San Diego
3%
5.018
Bay Area
28%
10,683
Seattle
3%
8,501
N
Market Conditions and General Update
Subcontractor Market
• Major Trade Unions negotiations settled or being negotiated
summer of 2024.
• Rates will increase roughly 5% a year, but it's a known cost which
will be included in bids
• Subs experiencing a dip in available projects.
• Participation rates are much better over the last 12 months than we
saw previously.
• Not unusual to get 5 or more subs participating, especially in publicly
advertised projects
• With the slowdown in work, the available workforce includes more
seasoned craft, which improves production and quality, which leads to
more competitive bids.
BNB
HNBuilders
Diversity, Equity, Inclusion
PROCESS FOR MAXIMIZING DIVERSE & LOCAL PARTICIPATION
PROMOTE DEVELOP BID IDENTIFY SOB TIER PROVIDE TRACK + REPORT
EQUITABLE ACCESS PAC K AGING OFPO R H {J NIE I ES NENTOI Iran • PEK2I:O1 F.l MC E
* OPPORTUNITIES STRATEGY ASSISTAN CV
Goal
• 20% goal for DBE/MWBE subcontractor participation
BNB
HNBuilders
Status of Land Sales
Status of Land Sales
Long Acres
4,250,000
Under contract with Unico.
George Long
4,700,000
Property came back as clean, King County is working on PSA.
Minkler Shops
4,500,000
Estimated value. King County Flood District has expressed an interest in purchasing.
Total:
13,450,000
John Pa I ewi cz AIA,DBIA,LEED,DRBF
Program Management Quality Assurance (PMQA)
o Review and comment on overall project budgets, schedule and delivery strategy.
o Meet regularly with the Executive Project Management Team to assess progress,
advise and strategize.
o Provide quarterly written reports to the Council and make semi-annual
presentations to the Council
■ UW Capital Projects Office for 21 years, Retired November 2017
■ Director of Major Projects on the Seattle Campus
• Managed or Directed 24 GC/CM and DB projects, $1.2 Billion Project Cost
• Advising Public Owners (WWU, SPS, WSDOT, Evergreen Health, Tacoma SD, Renton SD)
John Pa I ewi cz AIA,DBIA,LEED,DRBF
Program Management Quality Assurance (PMQA)
Proiect Design Progress
1. Schematic Design was completed November 2023
2. Cost estimates prepared by both architect and contractor (GC/CM)
3. They were reconciled, value engineering was incorporated, alternates were identified
4. Total Project Budget was met
5. Design Development was started February 2024
6. GC/CM is meeting with the design team weekly
7. DD documents are scheduled to be completed August 2024
8. Estimates will then be made, reconciled and the design balanced to meet the estimated Total Project Budget
John Pa I ewi cz AIA,DBIA,LEED,DRBF
Program Management Quality Assurance (PMQA)
Project Budget
1. Current approved Design Phase Only Budget is $5,974,412
2. This includes project design, permitting, preconstruction and related project costs
3. The Project Budget will need to be approved to include the Construction Phase budget when
construction is authorized
4. The current projected Total Project Cost estimate is $83,981,179
Recommendations
1. Proceed with reconciliation of the cost estimates before proceeding with Construction Documents
2. Balance the cost estimate, design, funding plan and Total Project Budget before proceeding
48
To: Tukwila City Council
From: John Palewicz
PMQA Consultant
Re: Tukwila Public Works — East Campus Project
Second Quarter 2024 Report — April 1 to June 30
1. Project Design Progress
The design team has been working on the Design Development Phase documents which are
intended to define all the physical elements of the total project in detail. They are scheduled to be
completed in August 2024 and will provide the basis for updated Cost Estimates by both the
design team and general contractor/construction manager (GC/CM). These separate costs
estimates will then be compared and analyzed to develop one reconciled cost estimate that both
the design team and GC/CM can agreed upon. The schedule is to complete this process by early
September 2024 for presentation to the City Council that month.
2. Project Budget
The current approved project budget is $5,974,412. This amount is for complete project design,
permitting and GC/CM preconstruction services up to the point where the project construction
contract is finalized. The budget will need to be increased before the start of construction is
authorized. The current total project cost budget is $83,981,179.
3. General Contractor/Construction Manager (GC/CM)
The general contractor/construction manager BNBuilders, as an integral part of the project team,
has been attending the weekly Owner Architect Contractor (OAC) meetings to become familiar
with the project and provide construction related input as needed.
4. Project Schedule Summary
Schematic design (6 months) - June 2023 to December 2023
Design development (7 months) - January 2024 to August 2024
Construction documents (8 months) - September 2024 to May 2025.
Construction (18 months) — May 2025 to October 2026
Move In (2 months) — November to December 2026
Recommendations
1. Reconciled cost estimates before proceeding with design
Before the design and estimated total project cost is presented to the Council for approval and
agreement to proceed with the next phase of design, Construction Documents, both the Architect
49
and the selected GC/CM must mutually concur on the amount of the current cost estimate. The
intent of using the GC/CM is to have the contractor's continuous input during the design process.
It is also critical that all agree on the construction cost during the incremental phases of the
design process so that when the construction cost is negotiated and contractually agreed to at the
end of the design process there are no surprises.
2. Project balanced at each phase
At each design phase of the project when the project is cost estimated, the design, funding plan
and project budget need to be in balance before proceeding with the next phase.
50