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Home My WebLink AboutWS 2024-08-05 Item 3 - Update - Public Works Shops Phase 2Tukwila Maintenance and Engineering - East Campus Project Council Work Session August 5, 2024 N Introductions Brandon Miles, Director I Strategic Initiatives and Government Relations Bryan Still, Public Works Operations Manager John Palewicz, Program Management Quality Assurance (PMQA) Justine Kim, Sr. Project Manager, SOJ Julie DeDonato, Project Manager, SOJ Laura Maman, Principal, Miller Hayashi Architects Steve Gates, Project Executive, BNBuilders Public Works Combined Shops, Cost to Date Year Cost Site Acquisition 2017 283,709 Preliminary Design and Real Estate Services 2018 13,237,891 Land Purchase, Business Assistance, and Legal Costs 2019 12,704,012 Land Purchase, Business Assistance, and Legal Costs Subtotal: 26,225,612 Phase 1 2020 756,352 Design and Pre -Construction Phase 1 2021 5,744,843 Construction Phase 1 2022 2,272,488 Construction Phase 1 2023 1,392,111 Construction Phase 1 Subtotal: 10,165,794 Phase 2 2022 185,124 Test to Fit 2023 1,354,449 Design and Pre -Construction Total: 1,539,573 Total Spend: 37,930,979 w Public Works Phase 2, Estimated Costs Total (Hard and Soft) Cost: 84,000,000 Cash Contribution: (6,000,000) Potential Total Bond: 78,000,000 Debt Service (No Land Sales) General Fund Allocation 39,000,000 Less Grants and One Time: Less Land Sales: - Alternative Scopes: Total: 39,000,000 General Fund Debt Service 2,537,006 Utility Fund Allocation 39,000,000 Less Grants Alternative Scopes: Less One Time Monies Total, Utilities: 39,000,000 Utilty Debt Service 2,537,006 Bond Assumptions Interest Rate 5% Payments Per Year 1 Number of Year 30 Debt Service (with Land Sales) General Fund Allocation 39,000,000 Less Grants and One Time: Less Land Sales: 10,000,000 Alternative Scopes: Total: 29,000,000 General Fund Debt Service 1,886,492 Utility Fund Allocation Less Grants Alternative Scopes: Less One Time Monies Total, Utilities: Utilty Debt Service 39,000,000 39,000,000 2,537,006 2015 Facilities Assessment • Six City facilities were deemed to be in unsuitable condition: • Fire Stations 51, 52 and 54. • George Long • Minkler Shops • 6300 Building • City adopted Public Safety Plan • Replacement of fire stations • New justice center • Combined Public Works Shop 6) Public Safety Plan City of Tukwila PUBLIC SAFETY PLAN Welcome Firo Stations Justice Center Public Works Commont : Next Stops Public Safety Plan To keep the Tukwila community safe for years 10 come. the City implemented a Public Safety Plan. Here's what the Plan does - Three New Fire Stations • Includes upgrades to stations most at risk of earthquake damage • Provides fair and Improved response times • Guarantees funding for equipment for 20-years New Justice Center + New Consolidated Shops Facility + y Funding the Public Safety Plan In November 2016. Tukwila voters approved a 20 year Public Safely Bond to fund replacement of three Tukwila lire stations, fire equipment and apparatus. and a new Justice Center. ✓ This Public Safety Bond will pay for the new lire stations and the Justice Center_ The consolidated shop facility will be funded by equal contnbutions from the general and utility funds. Source: screen capture from 2017 public outreach materials Replace Fire Station 51 (2021) Replace Fire Station 52 (2021) Build Justice Center (2022) Consolidate Public Works (2027) Site Selection Process Evaluation Siting Criteria Committee presented to formed Council January 2017 May 2017 t Public Outreach and Engagement Recommendations presented to Council in October 2017 Updates to Council throughout 2018 1 Public Outreach and Engagement Council authorizes property acquisition in 2018 Public Outreach and Engagement City completes property acquisitions 2018 & 2023 00 City Growth Between 1987 and 1991 there were 5 major annexations that doubled the size of the City: 2,880 acres (1987) 4,142 acres (1991) Tukwila South would further expand city acreage Population has grown almost 6x larger since the Minkler Shops were built in 1972: 1970: population 3,509 2023: population - 21,000 Public Works staff size growth over time: 1970: -20 employees 2024: 68 employees City Facilities Yj� FLEET & EAST FACILITIES CAMPUS BUILDING 'ROJECT+ JUSTICE CENTER COMMUN TY CENTER • FOR GEO LONG SHOPS • MINKLER SHOPS Proposed Project Site and Fleet and Facilities Building George Long Shops (former) 6300 (PW Engineering) Long Acres Minkler Shops O Current and Former Public Works Facilities George Long (former site) Fleet and Facilities Departments relocated to the new renovated F&F Building Minkler Shops Street, Traffic Signals, Sewer, Water, Surface Water Long Acres Storage and Laydown Yard (shown 3x smaller to fit page) Tukwila Public Works Department Overview Public Works protects the health and safety of residents, visitors, and businesses. Design and maintain the City's essential infrastructure: Transportation, Water, Sewer, Surface Water Support other departments through purchase & upkeep of vehicles and facilities. Minkler Shops, 2015 Facilities Assessment • The facility is lacking key functions needed to support and restore essential city services following an emergency event. The absence of an emergency power severely limits this facility to meet its mission of restoring city services during a power outage event. • Material storage is very limitea thus impacting the availability of parts and materials for emergency event response. The upcoming loss of the remote site due to the Strander Boulevard/27th Street Corridor Improvements Project for material storage and vactor truck waste sorting/transfer will further exasperate the storage issue in addition to creating new operational challenges to dispose of vactor truck waste. • Traffic Operations Center may not be operational following an emergency event. If this equipment remains at the Minkler Shop, it is recommend that all equipment and support space for this function be separated with fire rated walls from the remainder of the facility. • Water/Sewer Telemetry System may not be operational following an emergency event. If this equipment remains at the Minkler Shop, it is recommend that all equipment and support space for this function be separated with fire rated walls from the remainder of the facility. • Seismic improvements would have minor architectural impacts to the spaces, but significant operational issues would remain, rendering replacement a better option. Should seismic improvements be elected, they can likely be performed without vacating the facility. Current Minkler Shops Overview Salt, Sand, & Gravel Storage inadequate storage capacity limited truck access reduces efficiency in snow event Current Minkler Shops Overview Shared yard that combines fleet vehicles and large trucks with parking for staff personal vehicles Current Minkler Shops Overview Inadequate space for gear and storage of personal belongings. O) Current Minkler Shops Overview Lacks industry standard dumpster loading platform. Current Minkler Shops Overview Office environments in converted shop space. Ventilation, lighting, occupant spaces are substandard. Long Acres Storage and Laydown Yard Minkler Site 1111101101 rt..% I • .� 11111111 LL.I -VCvJ' • Minkler Site 190.494 MINKLER-BLVD >- . A i Q • Minkler Site Tier 1 Project: LG-35 P-17 Pond Connection Reconnection PROJECT FACTS Subwatershed: Lower Green (LG) River mile: RM 13.7-13.9/ left bank Bankside jurisdiction: City of Tukwila Project sponsor: City of Tukwila Budget: $37,000,000 PROJECT TYPE: Acquisition Restoration A Planning/ &going/ Design Reconnaissance KEY HABITAT: Floodplain Riparian J Side channel PROJECT DESCRIPTION: Relocate the City of Tukwila's starmwater pond; clean and connect the existing pond to the river, setback the levee to create up to 7 acres of off channel habitat. Primary strategy Protect, restore and enhance fioodplain connectivity. Benefits: - Flood risk reduction - Increased habitat connectivity • Increased rearing habitat Contribution to goals metrics: LG - Off -channel habitat Pler.rava Map or.Pm1 NaT awe Mom S. Mxo- 6ee94.F,Il GLIT-0GF INa. 201102W1 IPPF GISReq'.GW9:WP1A9_P,geelMapa.md KLINKTT 128 Green-Duwamrsh and Central Puget Sound Watershed Salmon Habitat 2021 update N Project Site Compared to Existing Minkler Site (E) FLEET AND FACILITIES BUILDING PIOP PARKING MAINTENANCE AND INEERING BUILDIN i-STORY ,000 SF FLEET PARKING olIIIpiso1l1111111m COVUM VISITOR PARKING-.. - Minkler-Shops'' .` compare scale). r Site Context S 112th St IPM-- .._..-11-.-.-. -- ,SCL Easement (leased) mjr , a I ,� m • 11 West Parcel , �.,A. Lot Size 0 3.95 acres --- m_E-IMNM Chinook Wind Mitigation Project (King County) SCL Easement (permanent access) ast Parcel Lot Size 6.9 acres Duwamish Gardens Park (City Owned Duwamish River N W N Project Values "Making people happy and keeping people safe" "We keep public safety vehicles on the road" "Opportunity to celebrate PW successes, share stories and images of past projects." Safe Functional Efficient Forward Looking "Public Works keeps the City in good working order" "Public Works is the backbone of the City. This is an opportunity to highlight this to the public." "Team Work" "When no one else is in the city, Public Works is on the job clearing the snow." Stakeholder Engagement O) Test -to -fit Concept Phase SCHEME A Selected Concept Plan SCHEME D SCHEME B SCHEME E SCHEME C SCHEME F Test -to -fit Concept Phase Criteria ID # Criteria Description "Big Picture" Criteria (pass/fail) 1.1 Provides for Department of Ecology waiver requirements 1.2 Provides for code required stormwater facilities 1.3 Located above 500 year flood plane 1.4 Provides for future capacity Public Works Staff Input 2.0 Public Works Staff Preferences & Recommendations Program Elements and Flow 2.1 Public Works site program elements provided 2.2 Public Works covered parking provided 2.3 Public Works uncovered parking provided 2.4 Decant facility located adjacent to Spoils 2.5 Accommodates Drive Through Tool Storage 2.6 Accommodates Drive Through Dumpster Platform 2.7 Police Evidence Provided 2.8 Police Impound Provided Campus, Access, Security, and Identity Building location allows for M&E visitor parking to be separated from 3.1 staff parking 3.2 F&F visitor parking separated from staff parking 3.3 Improves entrance from Tukwila Intl Blvd 3.4 Provides for new security fence 3.5 Provides for new site lighting and security cameras 3.6 Efficient walking route between F&F and M&E buildings 3.7 Efficient walking distance from M&E to site program 3.8 Building location high-vis to the public 3.9 Building location takes advantage of amenity view to river 3.10 Utilizes existing driveway locations at E Marginal Way S Environment and Sustainability 4.1 Building orientation optimized for passive solar access 4.2 Opportunity for solar panels over covered parking or roof 4.3 Opportunity for EV charging infrastructure 4.4 Reduces impervious surfaces 4.5 Habitat and trail connection to adjacent restoration areas Subtotal Weighted Score Weighted Ranking N Criteria Importance Essential Essential Essential Essential 1.00 1.00 1.00 1.00 1.00 0.75 0.75 0.50 0.50 1.00 1.00 1.00 1.00 1.00 0.75 0.75 0.50 0.50 0.50 1.00 1.00 1.00 0.75 0.50 Concept A Initial Weighted Score Total 3 3 3 3 3 3 3 2.25 2.25 1 1 3 3 3 3 3 2 3 2 3 3 3 3 3 3 3 1.5 2.25 1 1.5 1.5 3 3 3 3 Concept B Initial Weighted Score Total 2 3 3 3 0 2 2 0 2 3 3 3 0 1.5 1.5 0 1 3 1 3 3 1 3 2 3 3 3 1 3 3 0.75 2.25 1 1.5 1.5 46.75 3rd Concept C Concept D Initial Weighted Initial Weighted Score Total Score Total sr 3 3 3 0 0 0 0 2 3 3 3 0 0 0 0 1 1 0 3 3 1 3 1 0 0 1 0 3 3 3 0.75 2.25 0.5 0 0 34.5 4th 0 3 3 0 0 0 0 3 3 3 0 0 0 0 0.5 3 0 3 3 3 0 2 1 0 0 3 0 3 3 3 0 1.5 0.5 0 0 32.5 5th Concept E Concept F Initial Weighted Score Total 1 1 3 3 0 2 3 3 3 2 2.25 2.25 0 1 3 3 3 3 3 0 3 3 3 3 3 2.25 0 1.5 1.5 1.5 1 3 3 3 1 3 3 2.25 1.5 50 2nd Weighted Total X X 1 3 3 3 3 0 0 O 0 O 0 0 0 0 0 2 O 0 3 3 3 3 1 0.75 1 0.75 O 0 O 0 3 1.5 3 3 3 3 3 3 1 0.75 3 1.5 32.25 6th Ni oo Tukwila Maintenance and Engineering East Campus Project (51T0R PARKINO- (6) /POLICE EVIDENCE OVERED 30 (3) STAFF PARKING (22) LNCOIER D 15X45 (4) FLEET AND FACILITIES BUILDING COVERED POLICE IMPOUND - S 112TH St ERED 10X30(3) , N T i 1111111111 PARKING TOOL STORAGE BUILDING VISITOR/STAFF PARKING (35) PARINNG (16Y LEGEND ■ ■ FLEET AND FACILITIES BUILDING MAINTENANCE AND ENGINEERING BUILDING TRUCK LOADING RAMP PARKING (COVERED) PARKING (UNCOVERED) RECREATION AND CIRCULATION LANDSCAPED AREAS STORMWATER FACILITY PLANTED TREES RIPARIAN AREA DUWAMISH RIVER Tukwila Maintenance and Engineering East Campus Project I�L IIIIIIIIII I !STAIR I R 2 ! 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II • r „ , a . . r.,...6. 1,4g • 1 PI — 40Ye.4.4t: " '''',;,0,14r ..6" . - 'let, • " —10.111111 II 11111 0 - .11 ---' ilimilio .., ............-0; I r!- -4 lr i I la Mar Tukwila Maintenance and Engineering East Campus Project w w W Examples from Pierce County similar facilities Tukwila Maintenance and Engineering East Campus Project JAN JAN JAN JAN JAN 2023 2024 2025 2026 2027 SCHEMATIC DESIGN GCCM Procurement • Nov 2023 City ownershil of UPS parcel DESIGN DEVELOPMENT CONSTRUCTION DOCUMENTS ENVIRONMENTAL REVIEW AND PERMITTING BID • April 2025 UPS Lease Expires CONSTRUCTION REPORT TO COUNCIL REPORT TO COUNCIL REPORT TO COUNCIL REPORT TO COUNCIL (March 2023) (April 2024) (Target: Fall 2024) (Target: August 2025) January 2027 GC/CM Alternative Public Works Delivery Method RCW 39.? Contractor selected by the public agency Provide services during the design phase "Negotiate" a maximum allowable construction cost (MACC) Act as both a construction manager and general contractor RFQ to pick qualified firms ■ Qualifications and experience to do this project ■ Scored by selection committee Proposed teams are interviewed ■ Scored by interview committee Fee and General Conditions are competitively bid ■ Scored based on sliding scale Highest scoring firm is selected GC/CM Owner selects the designer and GC/CM separately Owner is able to pick the team members to work with Preconstruction services for estimating, scheduling, constructability, phasing, investigation, value engineering Mechanical and electrical subcontractors can be picked ■ $3 million minimum ■ Similar selection as for GC/CM ■ Negotiate this work GC/CM Cost is not known until documents are 90% complete All subcontract work, with exceptions, must be bid out GC/CM can bid and perform up to 30% of MACC Owner has separate contracts with designer and contractor Project can start early with mini-MACCs GC/CM manages subcontractors, change orders Diversity, Equity, Inclusion — Past Projects Apprenticeship Utilization WMBE Diverse Business Participation Local Hire (10-mile radius) Justice Center Goal: 15% Result: 18.57% Goal: 17% Result: 17.5% Local Employees: 178 Hours Worked: 20,170 Fire Station 51 Goal: 15% Result: 16% Goal: 17% Result: 23% Local Employees: 93 Hours Worked: 5,897 Fire Station 52 Goal: 15% Result: 22.6% Goal: 17% Result: 24% Local Employees: 136 Hours Worked: 14,323 Market Conditions and General Update • General Contractor Market • Escalation has slowed tremendously compared to 2021 and 2022 numbers. YEAR ENID BUILDING COST INDEX Year Seattle Index Annual Growth 2015 5 743 2. 8'4. 2016 586.5 2 1% 01 i 6067 3.8�1E. 2:18 6249 3.0% 201.9 6385 2 2% 020 676E 6 O% 2021 7,608 12.4% 2022 8532 1 .1 % 023 8 591 0. 7% 2024 8909 3.7% Prior Years Mgr Yegtr5. 10 Year Avg 4.85 5 Year Avg 3 Year Avg Market Conditions and General Update AVERAGE INDE) 10000 9000 $000 7000 6000 5000 4000 3000 2000 1000 0 5563 SEATTLE COMPARED TO 20-CITY AVERAGE 5722 5914 --IF—SEATTLE + 20-City Average 6105 $5? 7972 8272 84U'3 2015 2016 2017 2016 2019 2020 2021 2022 2023 2024 YEAP BNB 8NBuilders BNB REGIONAL MODIFIER vs. 20-City Avq. Ligation Compare to 20 C-#}f Awl Index 20-City Avg 0% 8,334 Colorado -113% 7,457 Lek 0'OC 39 8,61g San Diego 3% 5.018 Bay Area 28% 10,683 Seattle 3% 8,501 N Market Conditions and General Update Subcontractor Market • Major Trade Unions negotiations settled or being negotiated summer of 2024. • Rates will increase roughly 5% a year, but it's a known cost which will be included in bids • Subs experiencing a dip in available projects. • Participation rates are much better over the last 12 months than we saw previously. • Not unusual to get 5 or more subs participating, especially in publicly advertised projects • With the slowdown in work, the available workforce includes more seasoned craft, which improves production and quality, which leads to more competitive bids. BNB HNBuilders Diversity, Equity, Inclusion PROCESS FOR MAXIMIZING DIVERSE & LOCAL PARTICIPATION PROMOTE DEVELOP BID IDENTIFY SOB TIER PROVIDE TRACK + REPORT EQUITABLE ACCESS PAC K AGING OFPO R H {J NIE I ES NENTOI Iran • PEK2I:O1 F.l MC E * OPPORTUNITIES STRATEGY ASSISTAN CV Goal • 20% goal for DBE/MWBE subcontractor participation BNB HNBuilders Status of Land Sales Status of Land Sales Long Acres 4,250,000 Under contract with Unico. George Long 4,700,000 Property came back as clean, King County is working on PSA. Minkler Shops 4,500,000 Estimated value. King County Flood District has expressed an interest in purchasing. Total: 13,450,000 John Pa I ewi cz AIA,DBIA,LEED,DRBF Program Management Quality Assurance (PMQA) o Review and comment on overall project budgets, schedule and delivery strategy. o Meet regularly with the Executive Project Management Team to assess progress, advise and strategize. o Provide quarterly written reports to the Council and make semi-annual presentations to the Council ■ UW Capital Projects Office for 21 years, Retired November 2017 ■ Director of Major Projects on the Seattle Campus • Managed or Directed 24 GC/CM and DB projects, $1.2 Billion Project Cost • Advising Public Owners (WWU, SPS, WSDOT, Evergreen Health, Tacoma SD, Renton SD) John Pa I ewi cz AIA,DBIA,LEED,DRBF Program Management Quality Assurance (PMQA) Proiect Design Progress 1. Schematic Design was completed November 2023 2. Cost estimates prepared by both architect and contractor (GC/CM) 3. They were reconciled, value engineering was incorporated, alternates were identified 4. Total Project Budget was met 5. Design Development was started February 2024 6. GC/CM is meeting with the design team weekly 7. DD documents are scheduled to be completed August 2024 8. Estimates will then be made, reconciled and the design balanced to meet the estimated Total Project Budget John Pa I ewi cz AIA,DBIA,LEED,DRBF Program Management Quality Assurance (PMQA) Project Budget 1. Current approved Design Phase Only Budget is $5,974,412 2. This includes project design, permitting, preconstruction and related project costs 3. The Project Budget will need to be approved to include the Construction Phase budget when construction is authorized 4. The current projected Total Project Cost estimate is $83,981,179 Recommendations 1. Proceed with reconciliation of the cost estimates before proceeding with Construction Documents 2. Balance the cost estimate, design, funding plan and Total Project Budget before proceeding 48 To: Tukwila City Council From: John Palewicz PMQA Consultant Re: Tukwila Public Works — East Campus Project Second Quarter 2024 Report — April 1 to June 30 1. Project Design Progress The design team has been working on the Design Development Phase documents which are intended to define all the physical elements of the total project in detail. They are scheduled to be completed in August 2024 and will provide the basis for updated Cost Estimates by both the design team and general contractor/construction manager (GC/CM). These separate costs estimates will then be compared and analyzed to develop one reconciled cost estimate that both the design team and GC/CM can agreed upon. The schedule is to complete this process by early September 2024 for presentation to the City Council that month. 2. Project Budget The current approved project budget is $5,974,412. This amount is for complete project design, permitting and GC/CM preconstruction services up to the point where the project construction contract is finalized. The budget will need to be increased before the start of construction is authorized. The current total project cost budget is $83,981,179. 3. General Contractor/Construction Manager (GC/CM) The general contractor/construction manager BNBuilders, as an integral part of the project team, has been attending the weekly Owner Architect Contractor (OAC) meetings to become familiar with the project and provide construction related input as needed. 4. Project Schedule Summary Schematic design (6 months) - June 2023 to December 2023 Design development (7 months) - January 2024 to August 2024 Construction documents (8 months) - September 2024 to May 2025. Construction (18 months) — May 2025 to October 2026 Move In (2 months) — November to December 2026 Recommendations 1. Reconciled cost estimates before proceeding with design Before the design and estimated total project cost is presented to the Council for approval and agreement to proceed with the next phase of design, Construction Documents, both the Architect 49 and the selected GC/CM must mutually concur on the amount of the current cost estimate. The intent of using the GC/CM is to have the contractor's continuous input during the design process. It is also critical that all agree on the construction cost during the incremental phases of the design process so that when the construction cost is negotiated and contractually agreed to at the end of the design process there are no surprises. 2. Project balanced at each phase At each design phase of the project when the project is cost estimated, the design, funding plan and project budget need to be in balance before proceeding with the next phase. 50