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Home My WebLink AboutReg 2024-08-05 Item 5E - Purchase - Sensus Large Water Meters from Ferguson for $123,531.27COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 08/05/24 JR ITEM INFORMATION ITEM No. 5.E. STAFF SPONSOR: CYNDY KNIGHTON ORIGINAL AGENDA DATE: 08/05/24 AGENDA ITEM TITLE Large Meter Water Replacement - Purchase Agreement CATEGORY ❑ Discussion Mtg Date 11 Motion Date 08/05/24 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg SPONSOR ❑Council ❑Mayor ❑HR ❑DCD ❑Finance ❑Fire ❑TS ❑PAR ❑Police 11PJV ❑Court SPONSOR'S As technology advances, replacing old meters becomes even more essential. The City is SUMMARY looking to replace two 8" meters, seven 6" meters, and two 4" meters at large businesses throughout the City. The City crew will attempt to perform the work in-house to save a large sum of money. Council is being asked to approve the purchase agreement with Ferguson in the amount of $123,531.27 for the purchase of 11 meters as part of the Large Meter Water Replacement Project. REVIEWED BY 0 Trans&infrastructure CommunitySvs/Safety Arts Comm. ❑ Finance ❑ Parks Comm. ❑ Planning/Economic Dev. Comm. ❑ Planning Comm. CHAIR: ARMEN PAPYAN ❑ LTAC DATE: 07/22/24 COMMITTEE RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda Meeting COST IMPACT / FUND SOURCE EXPENDTTURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $123,531.27 $200,000.00 $0.00 Fund Source: Comments: 2023 CIP, Page 61 MTG. DATE RECORD OF COUNCIL ACTION 08/05/24 MTG. DATE ATTACHMENTS 08/05/24 Informational Memorandum dated 07/19/24 2023 CIP, Page 61 Ferguson Quote Resolution 1864 Minutes from Transportation and Infrastructure Committee meeting of 07/22/24 65 66 City of Tukwila Thomas McLeod, Mayor Public Works Department - Pete Mayer, Interim Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Pete Mayer, Interim Public Works Director BY: Adib Altallal, Utilities Engineer CC: Mayor Thomas McLeod DATE: July 19, 2024 SUBJECT: Large Meter Water Replacement - Purchase Project No. 92340101 Purchase Agreement ISSUE Approve the purchase agreement of eleven Sensus Large Water Meters from Ferguson. BACKGROUND Water meters provide the City accurate information about usage and potential leaks. Each water meter has a useful life of 10 to 15 years. As meters reach the end of their useful life, tracking of water usage and leakage becomes less accurate. The City might be missing out on a large revenue or even in rare cases overcharging customers. As technology advances, replacing old meters becomes even more essential. DISCUSSION The City uses Sensus water meters due to their reliability and availability. The City entered into a sole - source agreement with Ferguson as they are the only supplier of Sensus meters in the region. With smaller water meters, such 1", City crew performs that work routinely. The City is looking to replace two 8" meters, seven 6" meters, and two 4" meters at large businesses throughout the City. Since it is a like -for -like replacement, the City crew will attempt to perform the work in-house to save a large sum of money. The requested amount of $123,531.27 is strictly for the purchasing of those water meters; no labor is included in that cost. FINANCIAL IMPACT The purchase agreement is for $123,531.27. The project costs are within budget and are 100% funded by the water enterprise fund. Ferguson Meters Cost Cost Estimate $123,531.27 2023-2024 Budget $200,000.00 RECOMMENDATION Council is being asked to approve the purchase agreement with Ferguson in the amount of $123,531.27 for the purchase of two 8" meters, seven 6" meters, and two 4" meters as part of the Large Meter Water Replacement Project and consider this item on the Consent Agenda at the August 5, 2024, Regular Council Meeting. Attachments: 2023 CIP, Page 61 Ferguson Quote Resolution 1864 67 68 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2023 to 2028 PROJECT: Large Meter Water Replacement Project No. 92340101 DESCRIPTION: Upgrade and replace the City's existing large water meters. JUSTIFICATION: The new meters will enable easier and safer acces to the meters. A potential leak would also be detected much quicker. STATUS: Project scheduled for 2023 through 2027. MAINT. IMPACT: New equipment will slightly reduce maintenance needs. COMMENT: As most of the large water meters are within the CBD area, the construction will be phased out over several years to minimize disruption. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Design 50 50 50 50 200 Land (R/W) 0 Const. Mgmt. 0 Construction 100 100 100 100 100 600 1,100 TOTAL EXPENSES 0 0 50 150 150 150 100 100 2,000 1,300 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 0 50 150 150 150 100 100 600 1,300 TOTAL SOURCES 0 0 50 150 150 150 100 100 600 1,300 Project Location ;'� lin 'r-T 1 °'1�' woie *i ill r0 f,/ '� 3144st S 168 5 150 St —st 5— .r ,¢ GIS L.11 rux fa kW 1 s 1Eo ss _ 4 � �� — . } 2023 - 2028 Capital Improvement Program ®G611G�- as aM �,�� 61 69 70 0FERGUSON® 2042 SOUTOH 122TH ST156 WATERWORKS TACOMA, WA 98444-0000 Deliver To: From: Doug Schrock Comments: Phone: 253-538-8275 Fax: 253-531-9909 17:25:36 JUL 02 2024 Bid No: B016621 Bid Date: 06/04/24 Quoted By: DGS Customer: CITY OF TUKWILA METER ACCOUNT 600 MINKLER BLVD TUKWILA, WA 98188 FERGUSON WATERWORKS #3156 Price Quotation Phone: 253-538-8275 Fax: 253-531-9909 Cust Phone: 206-433-1800 Terms: NET 10TH PROX Ship To: CITY OF TUKWILA METER ACCOUNT 600 MINKLER BLVD TUKWILA, WA 98188 Cust PO#: LARGE OMNI METERS Job Name: OMNI C2 METERS Page 1 of 1 Item Description Quantity Net Price UM Total SF6XCXXBF1SXXXND 6 OMNI+ F2 100CF AMR 1FPL 45LL 4 11655.370 EA 46621.48 SC6X3XXBF1SXXXND 6 OMNI+ C2 100CF AMR 1FPL 24LL 3 6813.580 EA 20440.74 SC4X3XXBF1SXXXND 4 OMNI+ C2 100CF AMR 1FPL 2OLL 2 3944.710 EA 7889.42 SF8XCCXXBF1SXXXND 8 OMNI+ F2 100CF AMR 1FPL 53LL 2 18496.660 EA 36993.32 Net Total: $111944.96 Tax: $11586.31 Freight: $0.00 Total: $123531.27 Quoted prices are based upon receipt of the total quantity for immediate shipment (48 hours). SHIPMENTS BEYOND 48 HOURS SHALL BE AT THE PRICE IN EFFECT AT TIME OF SHIPMENT UNLESS NOTED OTHERWISE. QUOTES FOR PRODUCTS SHIPPED FOR RESALE ARE NOT FIRM UNLESS NOTED OTHERWISE. CONTRACTOR CUSTOMERS: IF YOU HAVE DBE/MBE/WBE//VBE/SDVBE/SBE GOOD FAITH EFFORTS DIVERSITY GOALS/ REQUIREMENTS ON A FEDERAL, STATE, LOCAL GOVERNMENT, PRIVATE SECTOR PROJECT, PLEASE CONTACT YOUR BRANCH SALES REPRESENATIVE IMMEDIATELY PRIOR TO RECEIVING A QUOTE/ORDER. Seller not responsible for delays, lack of product or increase of pricing due to causes beyond our control, and/or based upon Local, State and Federal laws governing type of products that can be sold or put into commerce. This Quote is offered contingent upon the Buyer's acceptance of Seller's terms and conditions, which are incorporated by reference and found either following this document, or on the web at https://www.ferguson.com/content/website-info/terms-of-sale Govt Buyers: All items are open market unless noted otherwise. HOW ARE WE DOING? WE WANT YOUR FEEDBACK! Scan the QR code or use the link below to complete a survey about your bids: https://survey.medallia.com/?bidsorder&fc=1539&on=1224 71 72 City of Tukwila Washington Resolution No. )86 1/ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, WAIVING THE BIDDING REQUIREMENTS AND AUTHORIZING SOLE -SOURCE PURCHASE OF THE RUGID PUMP CONTROL SYSTEM PANELS AND SENSUS WATER METERS WITH AUTOMATIC METER READING. WHEREAS, RCW 39.04.280(1)(a) provides for exemption from competitive bidding requirements when purchases are clearly and legitimately limited to a single source of supply; and WHEREAS, the City's water, sewer, and surface water utility systems are equipped with matching equipment and control systems for consistent operational uniformity; and WHEREAS, the City currently has 10 sewer lift stations, 5 storm lift stations, 1 two - MG reservoir tank and pump station, and 4 wholesale water supply taps; and WHEREAS, the City's existing control system consists of pumping control panels manufactured by Rugid Computer; and WHEREAS, the City uses Sensus water meters with automatic meter reading capability compatible with the City's Eden utility billing system; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. It has been determined that the City's water meters and sewer pump control panels are limited to a sole source. The competitive bidding requirements for the City's purchase of pumping control panels and water meters are hereby waived in order to ensure compatibility with the existing system. Section 2. The Public Works Department is authorized to purchase equipment from Rugid Computer and Sensus for the City's water, sewer and surface water utility systems to match current needs and maintain operational consistency in accordance with the waiver authorization denoted under RCW 39.04.280(2)(a) W:\Word Processing\Resolutions\Sole source -Pumping control panels and meters 8-18-15 PB:bjs Page 1 of 2 73 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this D,1 rday of So irro he v; 2015. ATTEST/AUTHENTICATED: Christy O'Flahert�/, MMC, City Clerk rull-", Council President APPROVED AS TO FORM BY: Rachel B. Turpin, ity Attorney Filed with the City Clerk: q -I b -! .S Passed by the City Counl ic) - I Resolution Number: v W:\Word Processing\Resolutions\Sole source -Pumping control panels and meters 8-18-15 PB:bjs 74 Page 2 of 2 City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes July 22, 2024, 5:30 p.m. - Hybrid Meeting; Duwamish Conference Room & MS Teams Councilmembers Present: Armen Papyan, Chair; Dennis Martinez, Mohamed Abdi Staff Present: Seong Kim, Adib Altallal, Griffin Lerner, Pete Mayer, Laurel Humphrey, Joel Bush, Eric Compton, Bryan Still I. BUSINESS AGENDA A. Franchise Agreement: Wholesail Networks Staff is seeking approval of an ordinance granting Wholesail Networks a Franchise Agreement with a term of 5 years. Committee Recommendation Unanimous approval. Forward to August 5, 2024 Regular Consent Agenda. B. Purchase Agreement: Large Water Meter Replacement Staff is seeking approval to purchase eleven Sensus Large Water Meters in the amount of $123,531.27. Committee Recommendation Unanimous approval. Forward to August 5, 2024 Regular Consent Agenda. C. Construction Management Contract Amendment: Sewer Lift Station 5 Retrofit Staff is seeking approval of a supplemental agreement with PACE Engineers in the amount of $129,476.30 for the Sewer Lift Station 5 Retrofit project. Committee Recommendation Unanimous approval. Forward to August 5, 2024 Regular Consent Agenda. D. Design Agreement: Sewer Lift Station 12 Upgrade Staff is seeking approval of an agreement with Parametrix in the amount of $221,304.58 for design of the Project. Committee Recommendation Unanimous approval. Forward to August 5, 2024 Regular Consent Agenda. The meeting adjourned at 5:47 p.m. AP Committee Chair Approval Minutes by LH 75