HomeMy WebLinkAboutFIN 2024-09-23 COMPLETE AGENDA PACKETCity of Tukwila
Finance and Governance
Committee
O De'Sean Quinn, Chair
O Tosh Sharp
O Jovita McConnell
AGENDA
Distribution:
D. Quinn
T. Sharp
J. McConnell
A. Papyan
D. Martinez
Mayor McLeod
M. Wine
A. Youn
L. Humphrey
MONDAY, SEPTEMBER 23, 2024 — 5:30 PM
ON -SITE PRESENCE:
TUKWILA CITY HALL
HAZELNUT CONFERENCE Room
6200 SOUTHCENTER BOULEVARD
REMOTE PARTICIPATION FOR THE PUBLIC:
1-253-292-9750, ACCESS CODE: 441656166#
Click here to: Join Microsoft Teams Meeting
For Technical Support: 1-206-433-7155
Item
Recommended Action
Page
1.
BUSINESS AGENDA
a. An ordinance amending ordinance 2532, TMC Chapter
a.
Forward to 10/7 Regular
Pg.1
2.33, "Library Advisory Board."
Meeting Consent Agenda.
John Dunn, Recreation Superintendent
b. A resolution authorizing the cancellation of outstanding
b.
Forward to 10/7 Regular
Pg.7
General Fund Claims Checks.
Meeting Consent Agenda.
Tony Cullerton, Interim Finance Director
c. A resolution ordering the cancellation of past due
c.
Forward to 10/7 Regular
Pg.13
Accounts Receivables.
Meeting Consent Agenda.
Tony Cullerton, Interim Finance Director
2.
MISCELLANEOUS
Next Scheduled Meeting: October28, 2024
S. The City of Tukwila strives to accommodate individuals with disabilities.
Please contact the City Clerk's office at 206-433-1800 (TukwilaCityClerk@TukwilaWA.gov) for assistance.
City of Tukwila
Thomas McLeod, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance & Governance Committee
FROM: Kris Kelly, Interim Parks & Recreation Director
BY: John H Dunn III, Recreation Superintendent
CC: Thomas McLeod, City of Tukwila Mayor
DATE: September 23, 2024
SUBJECT: Amendment to Ordinance 2532
ISSUE
Upon review of the current Tukwila Municipal Code (TMC) Chapter 2.33 (Library Advisory
Board), it was discovered that some of the purposes outlined in TMC Section 2.33.010
(Establishment of Board — Purpose) was no longer relevant. This led to a review and suggested
updates that are now being presented. TMC can only be changed by ordinance, which requires
approval by the Tukwila City Council.
BACKGROUND
This amendment to Ordinance 2532, which established the Tukwila Library Advisory Board,
removes outdated purposes and clarifies the current purpose of the board and cleans up some
language.
DISCUSSION
Sections requiring update mainly include the TMC's current reference to the Board's "review of
the library agreement between the City and the King County Library System (KCLS)". This is
outdated as it references an agreement that was in place when the city owned the library. Now,
KCLS has built and runs the current library and this line is no longer needed.
The remaining lines in the purpose have been updated to reflect this change and clean up the
language. The language updates include changing the nomenclature from "citizen" to "resident"
to better reflect the City's Diversity, Equity, and Inclusion principles.
FINANCIAL IMPACT
Adoption of this ordinance creates no financial impact on any city funds.
RECOMMENDATION
The Council is being asked to approve the amendment to Ordinance 2532 and consider this
item at the October 7, 2024, Regular Meeting Consent Agenda.
ATTACHMENTS
Draft Amendment Ordinance
1
2
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, AMENDING ORDINANCE NO. 2532
§3 AND 4, AS CODIFIED AT TUKWILA MUNICIPAL CODE
(TMC) CHAPTER 2.33, "LIBRARY ADVISORY BOARD";
AMENDING THE PURPOSE OF THE BOA PROVIDING
FOR SEVERABILITY; AND ESTABLISHING AI FFECTIVE
DATE.
WHEREAS, the Library Advisory Board serves in an advisory capacity to the Mayor and
City Council on recommendations regarding library services; and
WHEREAS, the City desires to •date and clarify language in Tukwila Municipal Code
(TMC) Chapter 2.33, "Library A. :oar diin alignment with current practices; and
WHEREAS, TMC Sectio c ► :blishment of Board — Purpose," currently the
current purpose references an eview of the library agreement between the City and
King County Library System Ad t' . greement is no longer in place; and
ki
WHEREAS, the City desires to update additional language to change the nomenclature
from `citizen' to `resident' in alignment with the City's diversity, equity, and inclusion
principles; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. TMC Section 2.33.010 Amended. Ordinance No. 2532 §3, as codified at
TMC Section 2.33.010, "Establishment of Board — Purpose," is hereby amended to read
as follows:
2.33.010 Establishment of Board — Purpose
The Library Advisory Board ("Board") is hereby established to serve in an advisory
capacity to the Mayor and the City Council and shall submit to the Mayor and City
Council any recommendations regarding Library services. The Board shall:
2024 Legislation: Amend TMC 2.33
Version: 8/28/24
Staff: J. Dunn
Page 1 of 3
3
1. Conduct an annual review of the library agreement between the City and the
King County Library System.
2. Recommend programs for library services to be incorporated into such
agreement.
3. Develop Advocate and recommended programs to promote and support library
services for City citizen ;residents and make the public aware of those facilities that are
available for public use.
42. Assist in planning, scheduling and participating in special programs or
projects, such as setting up displays, making posters, providing information to the
media, etc.
-53. Meet with a variety of public groups to promote library services for City
citizensresidents., including the King County Library Syste - , nd library staff.
54. Meet with King County Library System and litaff regularly.
5. Promote gift giving/donations to the Kin
. ,k
Friends of Tukwila Library., including setting sta ► : rds for such . s
76. Promote literacy in Tukwila, in additio
to promote literacy in the region.
7. Render any other advice and a • n . ry services.
Foundation or the
Section 2. Correctio
approval of the City Attorney,
necessary corrections
references to other I
numbering and se
County Library Services' efforts
or Code Reviser Authorized. Upon
nd the code reviser are authorized to make
nance, including the correction of clerical errors;
ral laws, codes, rules, or regulations; or ordinance
n mbering.
Section 3. Severaany section, subsection, paragraph, sentence, clause or
phrase of this ordinance o application to any person or situation should be held to be
invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
Section 4. Effective Date. This ordinance or a summary thereof shall be published
in the official newspaper of the City, and shall take effect and be in full force five days
after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2024.
ATTEST/AUTHENTICATED:
2024 Legislation: Amend TMC 2.33
Version: 8/28/24
Staff: J. Dunn
Page 2 of 3
4
Andy Youn, CMC, City Clerk
APPROVED AS TO FORM BY:
Office of the City Attorney
2024 Legislation: Amend TMC 2.33
Version: 8/28/24
Staff: J. Dunn
Thomas McLeod, Mayor
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
Page 3 of 3
5
6
City of Tukwila
Thomas McLeod, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance & Governance Committee
FROM: Tony Cullerton, Interim Finance Director
BY: Cindy Wilkins, Fiscal Specialist
CC: Mayor McLeod
DATE: September 23, 2024
SUBJECT: 2024 Reporting of Unclaimed Property to the Washington State Department
of Revenue
ISSUE
Annual reporting of outstanding and unredeemed accounts payable claims.
BACKGROUND
Each year by November 1st, the City of Tukwila reports abandoned or unclaimed property that is
owed either to individuals or business vendors to the Washington State Department of Revenue
Unclaimed Property Section and removes these items from the accounting records. All local
governments are required to report unclaimed property except unclaimed restitution. Normal
restitution is then reported each year by the County Treasurer to the State Treasurer.
Current Finance Department policy dictates that all abandoned or unclaimed property be
reported annually to the Washington State Department of Revenue Unclaimed Property Section
through the Council approved resolution process.
DISCUSSION
For the 2024 unclaimed property report year, reporting of abandoned or unclaimed property
totals $162.49 comprised of General Fund Accounts Payable Claims checks.
To the extent possible, those individuals and businesses with unclaimed accounts payable
claims checks have been notified by the City through "good faith" effort of being mailed due
diligence letters. These individuals and businesses have either not responded to the due
diligence notifications and/or cannot be located to claim their property.
RECOMMENDATION
The Council is being asked to approve the Resolution declaring the cancellation of unclaimed
General Fund accounts payable claims and consider this item on the Consent Agenda at the
October 7, 2024 Regular Council Meeting.
ATTACHMENTS
Proposed Draft Resolution
Attachment A - 2024 Unclaimed Property Summary Report
7
8
A RESOLUTION OF THE CITY COUNCI i THE CITY OF
TUKWILA, WASHINGTON, A • ING THE
CANCELLATION OF OUTSTAND GE 'AL FUND
CLAIMS CHECKS.
WHEREAS, the State of Washington, Dep. u of Revenue Unclaimed Property
Section, for the reporting on year 20 , requi . a one-year dormancy period for
outstanding claims and payroll checks i- •m t' eneral Government Fund and a
two-year dormancy period for Municipal • . nd
WHEREAS, the City of
e Department has made all reasonable
attempts to resolve the outst. •ing, rede- ed General Fund claims; and
WHEREAS, the Cit .un. the City of Tukwila wishes to cancel all outstanding,
unclaimed General F - c ks issued prior to July 1, 2023;
NOW, THER ' RE, T CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HER- RE' LVES AS FOLLOWS:
The Tukwila City Cou ll authorizes the cancellation of General Fund checks as
detailed on Attachment A, the 2024 Unclaimed Property Summary Detail Report.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2024.
2024 Legislation: Cancellation of outstanding claims checks
Version: 09/18/2024
Staff: S. Wright Reviewed by: Melissa McCormick Page 1 of 2
9
ATTEST/AUTHENTICATED:
Andy Youn, City Clerk Mohamed Abdi, Council President
APPROVED AS TO FORM BY:
Office of the City Attorney
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Attachment A: 2024 Unclaimed Property Summary Repc7/1/2022 — 6/30/2023)
2024 Legislation: Cancellation of outstanding claims checks
Version: 09/18/2024
Staff: S. Wright Reviewed by: Melissa McCormick Page 2 of 2
10
Attachment A-2024 Unclaimed Property Summary Report - Reporting Period 7/1/2022 - 6/30203
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Description
Witness Invoice 06/29/22
7/18 REF DEPOSIT
Witness Invoice 08/31/22
Witness Invoice 09/28/2022
Witness Invoice 9/28/22
Witness Invoice
Witness Invoice
Witness Invoice 1 11/30/2022
Witness Invoice 1
LWitness Invoice 2
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Read for Kung Fu-Apr
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Payee Name
ASHLEE L SKELTON
ROYA AMAN
VINCENT BROWN
MIRIAM E HERSHBERG
MORGAN E WILLIAMS
MYRTLE F ANDERSON Al
IRYNAIVCHENKO'
SA'NAYA M MCAFEE
JAKARA HARRISON'
ANNA E SEAMAN
FRED MCAFEE
MARICELA SOTO
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SHANNON RENEA TRAXLER
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Issue Date
07/15/2022
07/29/2022
09/09/2022
10/06/2022
10/06/2022
10/28/2022
10/28/2022
12/09/2022
12/27/2022
12/27/2022
01/27/2023
03/31/2023
04/14/2023
05/05/2023
Check
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100401680
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2 restitution cases, see below*
TOTAL UNCLAIMED PROPERTY:I $ 162.49
* Court restitution does not get reported to the State. Restitution is reported to the State by the County Treasurer's Office each year.
11
12
City of Tukwila
Thomas McLeod, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance & Governance Committee
FROM: Tony Cullerton, Interim Finance Director
BY: Cindy Wilkins, Fiscal Specialist
CC: Mayor McLeod
DATE: September 23, 2024
SUBJECT: Cancellation of Uncollectable Accounts Receivable
ISSUE
Each year a resolution comes before the Council for the cancellation of uncollectable accounts
receivable. For 2024, these items include:
• Community Development invoice
• Fire False Alarms
• Police False Alarms
• Public Works invoices
GRAND TOTAL:
$6,000.00
7,000.00
18,300.00
11,675.11
$42,975.11
BACKGROUND
The process for tracking accounts receivable is quite thorough. The steps below are followed
prior to preparation of the attached write-off resolution.
• The Finance Department sends an invoice to a customer, payable in 30 days.
• If payment is not received within 30 days, the receivable is forwarded to our collection
agency, Armada, and placed into pre -collect status.
• Next, Armada sends a Delinquency Notice to debtor notifying them of the past -due status
of the receivable and asks them to contact the City to make payment. Payments can still
be made directly to the City while in pre -collect status.
• Once 30 days in pre -collect status have passed, the receivable then rolls over to active
collections. At the onset of active collections, a letter is sent to the debtor notifying them of
the change in status from pre -collect to active collections and advising that payments must
now be made through the collection agency.
• When in active collections status, the debtor is contacted both by phone and letter. A
search is made for assets with which the debt could be satisfied. Once the debt has been
in active collections for 45 days, it is then reported to the national credit bureaus.
• The last process in the collections cycle is the pursuit of legal action. This includes
attaching checking accounts, garnishments, and lawsuits.
• It should be noted that while a debt may be written off our books, it is still active in
Armada's collection process.
DISCUSSION
The proposed amount of the 2024 Cancellation of Accounts Receivable is $42,975.11. This is
an annual housekeeping item.
13
INFORMATIONAL MEMO
Page 2
FINANCIAL IMPACT
The financial impact of cancelling $42,975.11 will be to reduce our accounts receivable balance
by this amount. Please note that while we are writing off the accounts receivable for accounting
purposes, the accounts are still being actively worked on for collection purposes except for
those accounts where a responsible party cannot be identified. Accounts covered by bankruptcy
law cannot be pursued.
RECOMMENDATION
The Council is being asked to approve the annual resolution authorizing the cancellation of
Accounts Receivable and to forward this item to the Regular Meeting Consent Agenda of
October 7, 2024.
ATTACHMENTS
Proposed Draft Resolution
Attachment A — 2024 AR Write -Offs
Attachment B — Historical Write -Offs
14
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, ORDEING THE
CANCELLATION OF PAST DU ACCOUNTS
RECEIVABLES
WHEREAS, certain receivables have been teemed u lectable after efforts by
the City have been unsuccessful; and
WHEREAS, the City's collection agency,a, will continue to pursue these
receivables when practical;
NOW, THEREFORE, THE CITY O ' aF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESO S A' LO ' S:
Miscellaneous Accou e total of $42,975.11 (per Attachment A)
is deemed uncollectable.
PASSED BY TH • IL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting
ATTEST/AUTHENTICA
Andy Youn, City Clerk
APPROVED AS TO FORM BY:
Office of the City Attorney
Attachment A: 2024 AR Write -Offs
Mohamed Abdi, Council President
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
2024 Legislation: Cancellation of past due accounts receivables
Version: 09/18/2024
Staff: S. Wright Reviewed by: Melissa McCormick Page 1 of 1
15
16
* = Referred to Collections
Attachment A - 2024 Write -Offs
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* = Referred to Collections
Attachment A - 2024 Write -Offs
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COWLITZ TRIBAL HEALTH
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CORPORATION OF THE CATHOLIC CHURCH
WORKSITE LABS INC
BENLA WATER HEATERS INC
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07/06/2022
SEFNCO COMMUNICATIONS, INC.
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BRETT MCDONOUGH
BLUE PEARL MANAGEMENT LLC
09/21/2022
DESIMONE TRUST OXBOW
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01
18
Attachment B - Historical Write -Offs
Resolution 1843
2014
$ 36,240.62
Resolution 1865
2015
$ 27,887.91
Resolution 1893
2016
$ 47,680.46
Resolution 1916
2017
$ 9,005.25
Resolution 1948
2018
$ 12,832.35
Resolution 1969
2019
$ 53,109.56
Resolution 2001
2020
$ 17,285.74
Resolution 2031
2021
$ 5,492.03
Resolution 2051
2022
$ 34,324.45
Resolution 2078
2023
$ 70,835.55
19
20