HomeMy WebLinkAboutFIN 2024-09-23 Item 1B - Resolution - Cancellation of Outstanding General Fund Claims ChecksCity of Tukwila
Thomas McLeod, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance & Governance Committee
FROM: Tony Cullerton, Interim Finance Director
BY: Cindy Wilkins, Fiscal Specialist
CC: Mayor McLeod
DATE: September 23, 2024
SUBJECT: 2024 Reporting of Unclaimed Property to the Washington State Department
of Revenue
ISSUE
Annual reporting of outstanding and unredeemed accounts payable claims.
BACKGROUND
Each year by November 1st, the City of Tukwila reports abandoned or unclaimed property that is
owed either to individuals or business vendors to the Washington State Department of Revenue
Unclaimed Property Section and removes these items from the accounting records. All local
governments are required to report unclaimed property except unclaimed restitution. Normal
restitution is then reported each year by the County Treasurer to the State Treasurer.
Current Finance Department policy dictates that all abandoned or unclaimed property be
reported annually to the Washington State Department of Revenue Unclaimed Property Section
through the Council approved resolution process.
DISCUSSION
For the 2024 unclaimed property report year, reporting of abandoned or unclaimed property
totals $162.49 comprised of General Fund Accounts Payable Claims checks.
To the extent possible, those individuals and businesses with unclaimed accounts payable
claims checks have been notified by the City through "good faith" effort of being mailed due
diligence letters. These individuals and businesses have either not responded to the due
diligence notifications and/or cannot be located to claim their property.
RECOMMENDATION
The Council is being asked to approve the Resolution declaring the cancellation of unclaimed
General Fund accounts payable claims and consider this item on the Consent Agenda at the
October 7, 2024 Regular Council Meeting.
ATTACHMENTS
Proposed Draft Resolution
Attachment A - 2024 Unclaimed Property Summary Report
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A RESOLUTION OF THE CITY COUNCI i THE CITY OF
TUKWILA, WASHINGTON, A • ING THE
CANCELLATION OF OUTSTAND GE 'AL FUND
CLAIMS CHECKS.
WHEREAS, the State of Washington, Dep. u of Revenue Unclaimed Property
Section, for the reporting on year 20 , requi . a one-year dormancy period for
outstanding claims and payroll checks i- •m t' eneral Government Fund and a
two-year dormancy period for Municipal • . nd
WHEREAS, the City of
e Department has made all reasonable
attempts to resolve the outst. •ing, rede- ed General Fund claims; and
WHEREAS, the Cit .un. the City of Tukwila wishes to cancel all outstanding,
unclaimed General F - c ks issued prior to July 1, 2023;
NOW, THER ' RE, T CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HER- RE' LVES AS FOLLOWS:
The Tukwila City Cou ll authorizes the cancellation of General Fund checks as
detailed on Attachment A, the 2024 Unclaimed Property Summary Detail Report.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2024.
2024 Legislation: Cancellation of outstanding claims checks
Version: 09/18/2024
Staff: S. Wright Reviewed by: Melissa McCormick Page 1 of 2
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ATTEST/AUTHENTICATED:
Andy Youn, City Clerk Mohamed Abdi, Council President
APPROVED AS TO FORM BY:
Office of the City Attorney
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Attachment A: 2024 Unclaimed Property Summary Repc7/1/2022 — 6/30/2023)
2024 Legislation: Cancellation of outstanding claims checks
Version: 09/18/2024
Staff: S. Wright Reviewed by: Melissa McCormick Page 2 of 2
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Attachment A-2024 Unclaimed Property Summary Report - Reporting Period 7/1/2022 - 6/30203
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Amount
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Description
Witness Invoice 06/29/22
7/18 REF DEPOSIT
Witness Invoice 08/31/22
Witness Invoice 09/28/2022
Witness Invoice 9/28/22
Witness Invoice
Witness Invoice
Witness Invoice 1 11/30/2022
Witness Invoice 1
LWitness Invoice 2
likfund SWM O/P-McAfee
Vass Invoice
Read for Kung Fu-Apr
gE620' L Njf s Invoice
Invoice
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071822
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72022
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Payee Name
ASHLEE L SKELTON
ROYA AMAN
VINCENT BROWN
MIRIAM E HERSHBERG
MORGAN E WILLIAMS
MYRTLE F ANDERSON Al
IRYNAIVCHENKO'
SA'NAYA M MCAFEE
JAKARA HARRISON'
ANNA E SEAMAN
FRED MCAFEE
MARICELA SOTO
HODO MOHAMUD
SHANNON RENEA TRAXLER
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Issue Date
07/15/2022
07/29/2022
09/09/2022
10/06/2022
10/06/2022
10/28/2022
10/28/2022
12/09/2022
12/27/2022
12/27/2022
01/27/2023
03/31/2023
04/14/2023
05/05/2023
Check
Number
100401060
100401093
100401402
100401561
100401585
100401665
100401680
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100402832
100402920
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PAYROLL TOTAL:
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COURT TOTAL:
Payee Name
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2 restitution cases, see below*
TOTAL UNCLAIMED PROPERTY:I $ 162.49
* Court restitution does not get reported to the State. Restitution is reported to the State by the County Treasurer's Office each year.
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