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HomeMy WebLinkAboutCOW 2024-09-23 Item 5B - Handout Distributed at Meeting - 2025-2026 Biennial Budget Development ProcessSeptember 23, 2024 Committee of the Whole Meeting CITY OF TUKWILA 2025-26 DEVELOPMENT PROCESS --rigioGre r11141? The City of opportunity, the community of choice. 2025-26 Budget Today's Topics Development Tony Cullerton Deputy Finance Director Jo Anderson Inclusion & Engagement Manager Marty Wine City Administrator • Overview: Public Engagement & Outreach Efforts • Presentation of 2025-26 Proposed Other Funds - Part 1 • Special Revenue Funds • Capital Project Funds • Funds Proposed for Closure • Fiduciary Fund • Next Steps City of Tukwila 2025-26 Budget Development 2 Engagement & Outreach Commitment to gather community input to inform budget priorities. In recognition of Tukwila's diverse population, the City adopted a multi -prong approach to engage residents and gain a deeper understanding of their program and spending preferences. 1: The City collaborated with community liaisons to gather feedback from non -English-speaking and traditionally underrepresented sectors of the community. 2: A professional third -party survey firm conducted a statistically valid mail/web survey of a sample reflective of the Tukwila community to collect input about priorities. 3: Engagement efforts were extended to community spaces, including regular attendance at the Farmer's Market and participation in various city events throughout the summer. This approach was designed to ensure the City reached all residents by actively engaging with the community and bringing the conversation directly to them. 4. The City convened a 14-member Financial Sustainability Committee composed of residents, business representatives & non-profit leaders that provided recommendations on how the City can effectively use existing resources to deliver quality City services to residents and businesses and achieve long-term financial sustainability. City of Tukwila 2025-26 Budget Development 3 Engagement & Outreach Liaison Community Outreach Meet the Liaisons • Contract with 7 community liaisons based on lived experience and a resume of community engagement. • Languages: Burmese and Karen, Dari (Afghan), Somali, Swahili, Spanish, and Vietnamese. • Reach: 86 home visits/phone calls and 16 meetings, festivals, resource fairs, and residential, shopping, and cultural centers. City of Tukwila 2025-26 Budget Development 4 Engagement & Outreach Liaison Findings • Affordability — Needing more and good quality low-income housing, addressing rent increases for residents and small businesses. • Basic Needs & Safety — Addressing immediate needs and root issues causing safety concerns. • Communication & Trust Building —Improving communication and engagement, particularly with newcomers and limited English speakers. City of Tukwila 2025-26 Budget Development 5 Engagement & Outreach Community Survey — Budget Priorities • Sent May - June 2023 • ETC Institute sampled 263 residents, +/-5.9% precision, 95% level of confidence, by US Mail and web • Aligned with Financial Sustainability Committee recommendation for statistically valid survey • Asked for community's needs for 10 City services; rate how well needs are met • Priority investment rating: what city service should receive the highest priority for investment? City of Tukwila 2025-26 Budget Development 6 Engagement & Outreach ETC Survey Findings 3 city services with highest % of unmet needs: • Sidewalks • Homeless services & encampments • Code enforcement: properties safe/maintained 4 city services residents ranked most important: • Police & Public Safety (48%) • Homeless services & encampments (37%) • Access to Affordable Housing & Basic Human Needs Assistance (34%) • Maintaining Streets (32%) City of Tukwila 2025-26 Budget Development 7 Engagement & Outreach: Service Priorities (Survey) • Evaluate investment priorities • Equally weighs unmet needs and importance Top Priorities for Investment for Major City Services Based on Priority Investment Rating Police and Public Safety Services Homeless Services and Encampments Maintaining Streets Code Enforcement: Ensure Private Properties are Safe and Maintained Sidewalks City efforts to improve access to Affordable Housing Assistance for Basic Human Needs Neighborhood Traffic Calming Safe Walking Trails Maintenance of City parks and trails Support for Small Businesses and Local Economy Safe Bicycle routes and trails Planning and Land Use Community participation: events and social gatherings Safe, Efficient, Inviting City Facilities Garbage and Recycling Services Parks and Recreation Older Adult Programs Stormwater and Drainage The number of City park and trail facilities Parks and Recreation Teen and Youth Programs 0 50 100 150 200 City of Tukwila 2025-26 Budget Developr Engagement & Outreach Farmers Market • Attended weekly Farmers Market events and other city sponsored events (National Night Out) • Presented survey categories (10 services) on poster boards • Intended to reach non-English speaking residents • Important to establish a consistent presence City of Tukwila 2025-26 Budget Development 9 Engagement & Outreach Farmers Market - Findings Program Votes 9(o- Assistance far Basic Human Needs: Foo-d - Rent - Utilities 41 12.8% City Efforts To Improve Peczes,s to Afforta ble Housing 33 10. 3'%. Pali c e & Public Safes Ser,ric e s 33 10-3%- HomeLessServicesand Encampments 30 9. % Parks & Recreation: Teen & Youth Pragra rris 28 8. r, .- Supportfor SmaLL Businessesand Local Econorrby 21 8.€-: . Parks Sc Recreation: SeniorAduLt Programs 19 5- Number of City Parkand Trail Facilities 13 4.1% Community Participation: Eve ntsand Social Gatherings 12 3.81 Pla n n i n.ga ncl Land Use 11 3.4 - God a Enforce me nt 10 3.1- Maintenance of City Parksand TraiLs 10 3.. Safe Wa Lki ngTra i Ls 10 3.1 5i8ewaLks 9 2.8! Safe Bicycle Routesand Trails 8 2.5 Stdrnwrate r a nd Drainage 8 2.5 Garbage and RecycLingService.s 7 2.2 - Neighborhoo-d Traffic CaLming(Speed Control and Signage 7 2.2% MaintainingStreets 5 1-�-,= Safe. Efficientand Inviting City Facilities 5 1. = : . Iota L 320 10 0.0 " City of Tukwila 2025-26 Budget Development 10 Financial Sustainability Committee Recommendations- Recap The Committee focused on ways the City could effectively use existing resources to deliver quality City services to residents and businesses and to achieve long-term financial sustainability. City of Tukwila 2025-26 Budget Development 11 • apt. Rhti l r Snmtant. iransl[ [Kau City of Tukwila Financial Sustainability Plan April 2024 1 Final Report :111 BEI Informing the 2025-26 Budget - Financial Sustainability Plan Qs Be Good Stewards of Public Resources. Build a culture of continuous improvement and implement approaches and tools to improve the City's efficiency and effectiveness2. 2. Invest in the Tukwila Community's Highest Priorities. Align services with community priorities and prudently manage the tax burden on residents and businesses. 3. Invest in Tukwila's Future. Make targeted investments to achieve long-term cost savings and improved outcomes for the Tukwila community. City of Tukwila 2025-26 Budget Development 12 Engagement & Outreach Summary • Honor community voices & priorities • Inputs from community engagement help prioritize proposed budget investments. Examples: • Public safety: Police, Park Ranger, Co -Responders • Basic human needs, housing assistance • The People's Project • Build on listening efforts with each budget • Implement efforts that advance the City's financial management, resource effectiveness and cost containment abilities; • deeper investments in efficiency and effectiveness • communicate openly and honestly with the community about demands for City services and the City's performance City of Tukwila 2025-26 Budget Development 13 Proposed 2025-26 Budget Presentation by fund managers "Other" Funds • Special Revenue Funds (101, 103, 104, 105, 109) • Capital Project Funds (301, 303) — more on October 21 • Funds Proposed for Closure (302, 305) • Fiduciary Fund (611) • Fund Purpose • 2025-26 Biennial Budget Activity & Recommendation • Q&A/Discussion Denotes page in your packet City of Tukwila 2025-26 Budget Development 14 Fund 101 — Lodging Tax Fund Purpose • Proceeds from special excise tax on lodging; tourism promotion (approved by Lodging Tax Advisory Committee). What's Happening in 2025-26 • Continue to Support Experience Tukwila • Support Third -Party Funding Requests • Preparing to be World Cup ready Recommendation • Continue to manage the fund in accordance with state law. City of Tukwila 2025-26 Budget Development 15 Fund 103 —Residential Street Fund Purpose • Provides for maintenance, lane widening, curbs and gutters, sidewalks, illumination and undergrounding of utilities of the residential street system. What's Happening in 2025-26 • Continue improvements for the Traffic Calming/Residential Safety Program. • Complete design and construction of South S 152nd pedestrian and bike Project. • Begin design of the Macadam Road S Complete Street and 46th Ave South Safe Route to School Projects. Recommendation • Continue to manage the fund in accordance with state law. City of Tukwila 2025-26 Budget Development 16 Fund 104 —Bridges and Arterial Streets Fund Purpose • This program provides for the preliminary engineering, right-of-way, construction engineering, and construction of arterial streets and bridges. What's Happening in 2025-26 • Complete Annual Overlay and Repair and Annual Signal programs in 2023 and 2024. • Complete Annual Bridge Inspections and Repair Program for 2023 and 2024. • Complete 100% design of the 42nd Ave S Bridge Replacement Project. • Complete construction of Green River Trail Improvements. Recommendation • Continue to manage the fund in accordance with state law. City of Tukwila 2025-26 Budget Development 17 Fund 105 —Contingency Fund Purpose • Sufficient fund balances and reserve levels are important for the long-term financial stability of the City. • This fund provides for a reserve fund balance equal to or greater than 10% of the previous year's General Fund ongoing revenue, exclusive of significant non -operating, non -recurring revenues such as real estate sales, or transfers in from other funds. • Amounts held in this fund can be used for more restrictive, emergency -type purposes. All expenditures from this fund require Council approval. • This fund is reported as a sub -fund of the general fund in the City's Annual Comprehensive Financial Report (ACFR). Recommendation • Continue to manage the fund in accordance with TMC. City of Tukwila 2025-26 Budget Development 18 Fund 109 —Drug Seizure Fund Purpose • Account for revenues from proceeds of illegal drug matters. Use restricted by state/federal rules. What's Happening in 2025-26 • Fund balance has largely been used to support Police Co -Responder Program Recommendation • Continue to manage the fund in accordance with state law. City of Tukwila 2025-26 Budget Development 19 Fund 301 — Land Acquisition Fund Purpose The Land Acquisition, Recreation, and Park Development fund supports the Parks and Recreation Department's six -year capital improvement plan (CIP) that addresses construction, repair, maintenance and acquisition of parks, trails, recreation, and open space properties. What's Happening in 2025-26 • Implement recommendations from the 2012 City Strategic Plan (amended 2018); Recreation Services & Program Plan; Tukwila's Comprehensive Plan; 2020 Parks, Recreation and Open Space Plan; the 2012 Urban Tree Canopy Assessment; 2019 Older Adults Recreational Service Needs Assessment; 2018 Public Arts & Culture Master Plan; 2017 Green Tukwila 20-Year Stewardship Plan; and other applicable local, regional, and state plans. • Engage in more routine park, open space, and trail master planning initiatives to inform a more aggressive master plan implementation program. • Leverage current revenues with external funding sources to bolster scope, scale, and quantity of park improvements. Recommendation • Continue to manage the fund in accordance with state law. City of Tukwila 2025-26 Budget Development 20 Fund 302 —Urban Renewal Purpose • The fund was created for Tukwila Village and the purchase of the high -crime properties on Tukwila International Boulevard. The properties were purchased, cleared, and sold for development. What's Happening in 2025-26 • The fund will be closed in 2024. Recommendation • The fund balance will be transferred to the General Fund. City of Tukwila 2025-26 Budget Development 21 Fund 303 —General Governmental Improvement Purpose • The General Government Improvement fund is used for improvements, additions, or other miscellaneous minor capital projects not provided for elsewhere in the City's budget. Projects that benefit multiple departments or functions will be given priority. What's Happening in 2025-26 • Complete roof replacement of City Hall and the Tukwila Community Center. • Initiate updates of furnishing, fixtures, and equipment across City facilities. Recommendation • Continue to manage the fund in accordance with state law. City of Tukwila 2025-26 Budget Development 22 Fund 305 —Public Safety Plan Purpose • 305: Improve city facility conditions; carry out aims of voter -approved Public Safety Plan (Justice Center, fire station construction). What's Happening in 2025-26 • Use facilities study findings to develop long term facility plan. Recommendation • The fund is proposed for closure in 2024, with minimal fund balances transferred to the General Fund. City of Tukwila 2025-26 Budget Development 23 Fund 611 — Firemen's Pension Fund Purpose • Supports pension payments for seven employees who qualify for a pre-1971 pension plan What's Happening in 2025-26 • Budget for supplemental pension costs Recommendation • Adopt 2025-26 Budget as presented City of Tukwila 2025-26 Budget Development 24 Discussion Q&A Next Steps Discussion & Questions Special & Enterprise Funds —Future Work Session (date TBD) and October 7 • Debt Service Funds (2XX) • Capital Projects Funds • Internal Service Funds: Equipment Rental & Replacement (501), Employee Health Insurance (502), Retiree Insurance (503) • Enterprise Funds: Water, Sewer, Surface Water • Golf Course Fund (411) General Fund Revenues, Expenditures & Department Presentations —October 7 City of Tukwila 2025-26 Budget Development 25