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Home My WebLink AboutReg 2024-10-07 Item 4E - Resolution - Cancellation of Outstanding General Fund Claims ChecksCOUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 10/07/24 SW ITEM INFORMATION ITEM NO. 4.E. STAFF SPONSOR: TONY CULLERTON ORIGINAL AGENDA DATE: 10/07/24 AGENDA ITEM TITLE Resolution authorizing the cancellation of abandoned or unclaimed property for 2024 reporting. CATEGORY ❑ Discussion Mtg Date ❑ Motion Mtg Date ® Resolution Mtg Date 10/07/24 ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Altg Date SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ® Finance ❑ Fire ❑ P&R ❑ Police ❑ PW SPONSOR'S SUMMARY The resolution authorized the cancellation of abandoned funds (unclaimed property). Unclaimed property will be reported to the Department of Revenue (DOR) Unclaimed Property Section. The Council is being asked to approve the resolution for cancellation of unclaimed property. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ® Finance & Governance ❑ Planning & Community Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 09/23/24 COMMITTEE CHAIR: QUINN RECOMMENDATIONS: SPONSOR/ADMIN. Finance Department COMMITTEE Unanimous Approval; Forward to Consent Agenda on 10/07/24 COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/7 MTG. DATE ATTACHMENTS 10/07/24 Informational Memorandum dated 09/23/24 Resolution in final form with Attachment Attachment A - 2024 Unclaimed Property Summary Report 9/23 Finance & Governance Committee Minutes (distributed separately) 65 66 City of Tukwila Thomas McLeod, Mayor INFORMATIONAL MEMORANDUM TO: Finance & Governance Committee FROM: Tony Cullerton, Interim Finance Director BY: Cindy Wilkins, Fiscal Specialist CC: Mayor McLeod DATE: September 23, 2024 SUBJECT: 2024 Reporting of Unclaimed Property to the Washington State Department of Revenue ISSUE Annual reporting of outstanding and unredeemed accounts payable claims. BACKGROUND Each year by November 1st, the City of Tukwila reports abandoned or unclaimed property that is owed either to individuals or business vendors to the Washington State Department of Revenue Unclaimed Property Section and removes these items from the accounting records. All local governments are required to report unclaimed property except unclaimed restitution. Normal restitution is then reported each year by the County Treasurer to the State Treasurer. Current Finance Department policy dictates that all abandoned or unclaimed property be reported annually to the Washington State Department of Revenue Unclaimed Property Section through the Council approved resolution process. DISCUSSION For the 2024 unclaimed property report year, reporting of abandoned or unclaimed property totals $162.49 comprised of General Fund Accounts Payable Claims checks. To the extent possible, those individuals and businesses with unclaimed accounts payable claims checks have been notified by the City through "good faith" effort of being mailed due diligence letters. These individuals and businesses have either not responded to the due diligence notifications and/or cannot be located to claim their property. RECOMMENDATION The Council is being asked to approve the Resolution declaring the cancellation of unclaimed General Fund accounts payable claims and consider this item on the Consent Agenda at the October 7, 2024 Regular Council Meeting. ATTACHMENTS Proposed Draft Resolution Attachment A - 2024 Unclaimed Property Summary Report 67 68 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AUTHO ING THE CANCELLATION OF OUTSTANDING ERAL FUND CLAIMS CHECKS. WHEREAS, the State of Washington, Depa Section, for the reporting on year 2023, re outstanding claims and payroll checks issued fr t of R ue Unclaimed Property a one -ye dormancy period for eral Government Fund; and WHEREAS, the City of Tukwila Finan - Depart has made all reasonable attempts to resolve the outstanding, unredeemed a '1►: and . s; and WHEREAS, the City Council . e CI r uk a wishes to cancel all outstanding, unclaimed General Fund claims • 'ssue .rior to July 1, 2023; NOW, THEREFORE, NCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ' ES ► SAS • LLOWS: The Tukwila C. Councl uth. -es the cancellation of General Fund checks as detailed on Attachm. A, the 20 Unclaimed Property Summary Detail Report. PASSED BY THE NCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof thi day of , 2024. ATTEST/AUTHENTICATED: Andy Youn, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney Mohamed Abdi, Council President Filed with the City Clerk: Passed by the City Council: Resolution Number: Attachment A: 2024 Unclaimed Property Summary Report (7/1/2022 — 6/30/2023) 2024 Legislation: Cancellation of outstanding claims checks Version: 09/18/2024 Staff: S. Wright Reviewed by: Melissa McCormick Page 1 of 1 69 70 Attachment A-2024 Unclaimed Property Summary Report - Reporting Period 7/1/2022 - 6/30203 Accounts Payable Check Number Issue Date Payee ID Payee Name Invoice Description Dept GL Account JL Account Check Amount 00401060 07/15/2022 V030139 ASHLEE L SKELTON 06292022 Witness Invoice 06/29/22 CRT M0009100-549011 31000901-0000000 10.00 00401093 07/29/2022 V030165 ROYA AMAN 071822 7/18 REF DEPOSIT TCC 000-213100 20.00 00401402 09/09/2022 V030218 VINCENT BROWN 083122 Witness Invoice 08/31/22 CRT MC009100-549011 10.00 00401561 10/06/2022 V030232 MIRIAM E HERSHBERG 09282022 Witness Invoice 09/28/2022 CRT M0009100-549011 10.00 00401585 10/06/2022 V030231 MORGAN E WILLIAMS 09282022 Witness Invoice 9/28/22 CRT MC009100-549011 10.00 00401665 10/28/2022 V030258 MYRTLE F ANDERSON 10272022 Witness Invoice CRT MC009100-549011 10.00 00401680 10/28/2022 V030256 IRYNA IVCHENKO 10272022 Witness Invoice CRT MC009100-549011 10.00 00401976 12/09/2022 V030290 SA'NAYA M MCAFEE 11302022 Witness Invoice 1 11/30/2022 CRT MC009100-549011 10.00 00402104 12/27/2022 V030312 JAKARA HARRISON 12142022 Witness Invoice 1 CRT MC009100-549011 10.00 00402126 12/27/2022 V030313 ANNA E SEAMAN 12142022 Witness Invoice 2 CRT MC009100-549011 10.00 00402401 01/27/2023 V030340 FRED MCAFEE 011923 Refund SWM O/P-McAfee PW 640-237000 7.49 00402832 03/31/2023 V030439 MARICELA SOTO 03292023 Witness Invoice CRT MC009100-549011 10.00 00402920 04/14/2023 V030451 HODO MOHAMUD 040423 Refund for Kung Fu-Apr TCC 000-213100 25.00 00403077 05/05/2023 V030472 SHANNON RENEATRAXLER 04262023 Witness Invoice CRT MC009100-549011 10.00 AP TOTAL: $ 162.49 PAYROLL Check Number Issue Date Payee Name Pay Period Date Dept Check Amount none to report for 2022/2023 period PAYROLL TOTAL: 0.00 COURT Case # Date Payee Name 2 restitution cases, see below* Description COURT TOTAL: 0.00 TOTAL UNCLAIMED PROPERTY: $ 162.49 * Court restitution does not get reported to the State. Restitution is reported to the State by the County Treasurer's Office each year.