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Home My WebLink AboutReg 2024-10-21 Item 6B.1 - Budget - 2025-2026 Biennial Budget: Overview of DepartmentsCOUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 10/21/24 Tony ITEM INFORMATION ITEM NO. 6.B. (1) STAFF SPONSOR: PETE ORIGINAL AGENDA DATE: 9/16/24 AGENDA ITEM TITLE 2025 - 2026 Department Budget Presentations CATEGORY ® Discussion Mtg Date 10/1/24 ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD Finance ❑ Fire ❑ P&R ❑ Police ❑ PW SPONSOR'S SUMMARY Leadership will be continuing the 2025-26 Budget Development discussion. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ LTAC DATE: ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: N/A RECOMMENDATIONS: SPONSOR/ADMIN. Finance Report COMMITTEE Discussion only COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 9/16/24 Discussion & Introduction to Budget 9/23/24 Continued budget discussions 10/7/24 Continued budget discussions 10/14/24 Continued budget discussions MTG. DATE ATTACHMENTS 10/21/24 Department's Budget PowerPoint (continued discussion from 10/14 C.O.W.) 419 420 City Council Committee of The Whole October 21, 2024 CITY OF TUKWILA 2025-26 DEVELOPMENT PROCESS 1 The City of opportunity, the community of choice. City Council Regular Meeting October 21, 2024 Tonight's Agenda • Continued presentation of the 2025-26 Preliminary Proposed Biennial Budget • Department Presentations • Fire Services • Public Works • Finance • Non -Departmental ICity of Tukwila 2025-26 Budget Development 2 I Operating Budget by Department 2025-26 Preliminary Proposed Biennial Budget City of Tukwila 2025-26 Budget Development 3 N Impapaim • glir PUGET SOUND .FIRE /� Serving tha City of Tukwila .. Preliminary 2025-26 Proposed Biennial Budget City of Tukwila 2025-26 Budget Development D RO Fire Services FY25 Expense Budget by Division by Expense Type Prevention & Investigation Fire Administration Salaries & Benefits • Services $0.99 M $0.41 M $0.99M $0.0M $0.2M $0.4M $0.6M $0.8M $1.0M City of Tukwila 2025-26 Budget Development 50 Fire Services: 2023-24 Accomplishments • 2023: Tukwila voters approved annexation to Puget Sound Regional Fire Authority • 2023-24: transition to contracted services • 2024: Full PSF membership City of Tukwila 2025-26 Budget Development Significant Program Changes & Initiatives Changes from 2023-24 • Contract payment with PSF ends • Agreement with PSRFA for Fire Marshal / Prevention & Inspection services 2025-26 Initiatives • Bargain & Sale Deeds: Fire Stations 52 & 53 • Lease agreements: Fire Stations 51&54 City of Tukwila 2025-26 Budget Development 52 Public Works Depart*'ient Interim Director Peter M. Mayer Total Full -Time Equivalents (FTEs): 29.75 Public Works Public Works Administration Utilities Engineering Transportation Engineering Facilities Maintenance Fleet Maintenance Utilities Operations Street Operations Mission Statement To preserve, enhance and promote Tukwila's quality of life and public safety, through the construction and operation of reliable and sustainable infrastructure and services necessary to meet the demands of our growing and diverse community. ICity of Tukwila 2025-26 Budget Development 54 Public Works FY25 Expense Budget by Division by Expense Type Street Maintenance Facilities Maintenance Public Works Administration Maintenance Administration Engineering •Salaries & Benefits •Services Supplies $1.8M $1.2M $0.8M $0.5M $0M $2.5M $1.7M $Q.84M $0.61 M $0.49M $1M $2M $3.04M $3M $4M $0.5M $4.76M $5M City of Tukwila 2025-26 Budget Development 55 Street Maintenance Facilities Maintenance Public Works Administration Maintenance Administration Engineering General Fund FTEs by Division 1 1 1 I AK.. PM 0 2 2.00 3.25 4 4.00 6 8 9.00 11. 50 29.75 Total FTEs 10 12 City of Tukwila 2025-26 Budget Development 56 Public Works: 2023-24 Accomplishments • $16.5 million in awarded grants. • Improved GIS capacity and availability with in- house support. • Furthered Allentown Truck Reroute project and explored alternatives with public input. • Continued residential traffic calming measures and improvements to street lighting in CBD. • Began comprehensive signal assessment and pavement condition index study. • Completed utility rate study to ensure future sustainability. • Collaborated with Center for Government Innovation to make lean improvements to payment processes. City of Tukwila 2025-26 Budget Development Significant Program Changes & Initiatives Changes from 2023-24 • Vacant Custodian and Facilities Technician position will be restored. • Internal Operations Manager now oversees Fleet and Facilities exclusively. • Streets Capital Funds will support increased Overlay and Traffic Calming programs with no General Fund support. 2025-26 Initiatives • Finalize Allentown Truck Reroute EIS and select preferred alternative. • Select path forward on PW Shops Phase II. • Begin Green Infrastructure/Sustainability Program. • Imbed CIP within ArcGIS for real- time tracking. City of Tukwila 2025-26 Budget Development 58 W uwngeAww M.. ' ` Yale r�ha ma4r.etva `a,, tMSl19 tla �pry�aq a} hR'YA MtA� 3M utn xiw run am h ,v a w \41CS1\o wa v • ! as • 00 • •4••s �1f55 X4'Mi 1�9lIWIWYa�,1 lic=m_iasa I • • s � �� a a' • • _% City of Tukwila 2025-26 Budget Development Director Aaron BeMiller Deputy Director Tony Cullerton Total Full -Time Equivalents (FTEs): 15 Finance Accounts Payable/Receivable Payroll Utility Billing Finance Cashiering Reporting Minimum Wage Finance is responsible for the City's budgeting, accounting and financial reporting and risk management. This includes investing funds, issuing debt, and monitoring financial trends and making financial projections. City of Tukwila 2025-26 Budget Development 60 Finance FY25 Expense Budget by Division by Expense Type Finance $0M •Capital Outlay •Salaries & Benefits •Services Supplies $2.7M $1M $2M $1.4M $3M $4M $4.34M City of Tukwila 2025-26 Budget Development 61 Finance General Fund FTEs by Division 0 2 4 6 8 15.00 15.00 Total FTEs 10 12 14 City of Tukwila 2025-26 Budget Development 62 Finance: 2023-24 Accomplishments • Implementation of Purchase Orders, Grants, and Contract Mgmt. Modules in Finance Enterprise • Administered American Rescue Plan Act (ARPA) grant investments across multiple programs and departments • Conducted public outreach and community engagement to inform the development of the proposed 2025-2026 budget • Facilitated the formation of the Financial Sustainability Committee City of Tukwila 2025-26 Budget Development 63 Significant Program Changes & Initiatives Changes from 2023-24 • Implemented a new B&O Tax program • Established and implemented a new Minimum Wage ordinance 2025-26 Initiatives • Continue to manage the B&O Tax program to improve the rate of compliance • Update the City's Indirect Overhead Cost Allocation • Revise the City's procurement policies and procedures City of Tukwila 2025-26 Budget Development 64 Non -Departmental 2025-26 Preliminary Proposed Biennial Budget City of Tukwila 2025-26 Budget Development 65 Director Aaron BeMiller Deputy Director Tony Cullerton Total Full -Time Equivalents (FTEs): 0 Non -Departmental • Manage the City's Contingency Fund • Manage the City's Debt Service • Indirect Overhead Cost Allocation • Manage the City's GF Fleet lease accounting The purpose of this department is to record transfers from the general fund into other funds for debt service and capital needs. Fleet lease funding and revenues directly related to transfers out are also recorded to this Department. During 2023-24, unbudgeted expenditures for Tukwila's response for asylum seekers were made from this department. ICity of Tukwila 2025-26 Budget Development 66 Non -Departmental FY25 Expense Budget by Division by Expense Type Department 20 • Debt Service & Other Costs • Non Operating Expense • Services $4.6M $0M $1M $2M $3M $4M $1.3M $5M $5.94M $6M City of Tukwila 2025-26 Budget Development 67 Non -Departmental: 2025-26 • No notable changes • No new initiatives City of Tukwila 2025-26 Budget Development 68 Questions and Discussion 2025-26 Preliminary Proposed Biennial Budget City of Tukwila 2025-26 Budget Development 69