HomeMy WebLinkAboutReg 2024-10-21 Item 7 - Grant Agreements - Asylum Seeker Response and Authorization Funding with WA State Department of Commerce and King CountyCOUNCIL AGENDA SYNOPSIS
nitiais
Meeting Date
Prepared by
Mayor's review
Council review
10/21/24
BWM
ITEM INFORMATION
ITEM No.
7
STAFF SPONSOR: BRANDON MILES
ORIGINALL, AGENDA DATE: 10/21/24
AGENDA ITEM TITLE Update on Asylum Seeker Response and Authorization to Enter into Grant Agreement
with the Washington State Department of Commerce and King County
CATEGORY ® Discussion
Mtg Date 10/21/24
® Motion
Mtg Date
10/21/24
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
SPONSOR ❑ Council ❑ Mayor ❑ Adnin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PW
SPONSOR'S
SUMMARY
Staff will provide an update on the asylum seeker response and is requesting that the City
Council approve grant agreements with the Washington State Department of Commerce
and King County.
REVIEWED BY
❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ® Finance & Governance ❑ Planning & Community Dev.
❑ LTAC
DATE: N/A
❑ Arts Comm.
❑ Parks Comm. ❑ Planning Comm.
COMMITTEE CHAIR: N/A
RECOMMENDATIONS:
SPONSOR/ADMIN. Approve, forward to consent.
COMMII"IEE N/A
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED
$N/A
AMOUNT BUDGETED
$N/A
APPROPRIATION REQUIRED
$N/A
Fund Source: N/A
Comments: The City will receive up to $4.350 million in funds as part of the two grants.
MTG. DATE RECORD OF COUNCIL ACTION
10/21/24
MTG. DATE
ATTACHMENTS
1021/24
Informational Memorandum, dated October 15, 2024
Presentation
Draft grant agreement with the Washington State Department of Commerce.
Draft grant agreement with King County
489
490
City of Tukwila
Thomas McLeod, Mayor
INFORMATIONAL MEMORANDUM
TO: Tukwila City Council
FROM: Brandon Miles, Director, Government Relations and Strategic Initiatives
CC: Thomas McLeod, Mayor
DATE: October 15, 2024
SUBJECT: Update on Asylum Seeker Response and Authorization to Enter into
Various Contracts
ISSUE
Staff will provide an update on the asylum seeker response and is requesting that the City
Council approve the following motions:
1. Authorize the Mayor to execute a grant reimbursement agreement with the Department
of Commerce in the amount of $2.5 million to be used for the City's asylum seeker
response.
2. Authorize the Mayor to execute a grant reimbursement agreement with King County in
the amount of $2.0 million to be used for the City's asylum seeker and homelessness
response, with the final scope to be negotiated by the Mayor, with a final form approved
by the City Attorney.
BACKGROUND
In October of 2023 the City declared an emergency to respond to the growing numbers of
asylum seekers in the Tukwila community. Asylum seekers were initially located at the Riverton
Park United Methodist Church (RPUMC), reaching as many as 300 people on the site.
Additional asylum seekers are currently located at the Econolodge on Tukwila International
Blvd. The Econolodge is operated by Access to Our Communities (ATOC). It appears that
initially RPUMC placed some people at the Econolodge in the Spring of 2024. There is a dispute
between RPUMC and ATOC over payment for the months of May and June. It's generally
accepted that RPUMC still owes for May, but the parties do not agree on June.
The City was actively assisting RPUMC with its asylee response since Spring 2023, but the
emergency declaration resulted in an even greater role and financial commitment, including, but
not limited to, the following:
1. Hiring 1-2 Strategies to assist with site management and overall City strategy in how we
response to asylum seekers response.
2. Installing a fence on the property.
3. Installing and operating a large "FEMA" style tent on the property. The white tent was
used by the City to replace the much smaller "pup" tents on the property.
4. Weekly meetings with RPUMC regarding site coordination and addressing acute
conditions on the property.
Additionally, the City has provided limited funds to ATOC as payment for the rooms being used
by asylum seekers. The City specifically paid months that were not in dispute between RPUMC,
which were July, August, and September.
491
INFORMATIONAL MEMO
Page 2
The City has also secured nearly $4.5 million in funds from the State of Washington and King
County to aid in the City's response. To date, the City has expended just over $800,000 in City
funds since October of 2023 in responding to RPUMC.
As part of the last legislative session, the State of Washington provided additional funds and
directed the Office of Refugee and Immigration Assistance (ORIA) to assume the lead in the
statewide response. The State has contracted with the International Rescue Committee (IRC) to
assume the responsibility of the resource hub that will connect new arrivals to the limited
resources available in Washington State.
DISCUSSION
The City's response has been guided by the following priorities and vision:
• Create a safe environment and reduce health & safety impacts for families, children, and
individuals accessing services in Tukwila.
• Asylum seekers' services are provided and tailored to their unique needs.
• Establish intergovernmental strategic response and support.
• Decommission the white tent contracted by the City at RPUMC by
October 31, 2024.
• Look for opportunities to invest in long term infrastructure that will support general
homelessness response for the City.
Administration would like to start to deploy more of the grant funds that have been awarded to
the City. In total, the City has been awarded $4.5 million in funds from the State of Washington
and King County to address the ongoing asylum need in the community. The table below
outlines the framework on the City would like to use the funds:
Asylum Seeker Service
Service Type
Description
Budget
Estimate
Shelter & Housing Services
Shelter Beds and Support Services
Increase shelter bed capacity and services
across sheltering agencies
$400,000
Short -Term Rental Assistance
Short-term, rental financial assistance for
working households who need assistance
to stabilize in their new homes
$400,000
Direct Client Assistance
Financial assistance for housing move -in
costs (i.e., application fees,
documentation fees, security deposits)
$275,000
Hotel Vouchers
If/when necessary, hotel for interim,
emergent need
$400,000
Support Services
Services that provide direct support to
asylum seekers. This can include: case
management, housing navigation,
outreach, monitoring, legal, etc
$500,000
Health & Safety Improvements
Capital Improvements
Support existing shelter and housing to
meet health & safety standards
$250,000
Tiny Homes
Capital and Operations/Support
Services
Expand tiny home footprint in Tukwila
with case management services attached
$1,300,000
Total
$3,525,000
White Tent Rental
$350,000
Commerce Admin Fee
$125,000
City Expenses - Forecasted Budget
$500,000
Total
$4,500,000
492
https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/CC Docs/Final agendas/10-21-24 Council/Asylee Response/1.0 Informational Memorandum (Info
Memo).docx
INFORMATIONAL MEMO
Page 3
FINANCIAL IMPACT
The funds expended will be reimbursed from grants from King County and the State of
Washington. The City is also hopeful that we can get reimbursement for up to $850,000 in the
City direct costs, including compensation for the white tent the City rented.
RECOMMENDATION
Staff is asking that the City Council approve the following motions:
3. Authorize the Mayor to execute a grant reimbursement agreement with the Department
of Commerce in the amount of $2.5 million to be used for the City's asylum seeker
response.
4. Authorize the Mayor to execute a grant reimbursement agreement with King County in
the amount of $2.0 million to be used for the City's asylum seeker and homelessness
response, with the final scope to be negotiated by the Mayor, with a final form approved
by the City Attorney.
ATTACHMENTS
• Presentation.
• Draft grant agreement with the Washington State Department of Commerce in the amount
of $2.5 million for asylum seeker response.
• Draft grant agreement with King County in the amount of $2.0 million for asylum seeker
and general homelessness response.
https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/CC Docs/Final agendas/10-21-24 Council/Asylee Response/1.0 Informational Memorandum (Info
Memo).docx
493
494
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As of 10/15/2024, 19 individuals left
Staff continue to:
• Assist families with navigating the transition process
• Partner with RPUMC staff to move households to
497
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Reimbursement can be back
administration.
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Increase shelter bed capacity and services across sheltering
agencies
Short-term, rental financial assistance for working households
who need assistance to stabilize in their new homes
Financial assistance for housing move -in costs (i.e., application
fees, documentation fees, security deposits)
If/when necessary, hotel for interim, emergent need
Services that provide direct support to asylum seekers. This can
include: case management, housing navigation, outreach,
monitoring, legal, etc
Support existing shelter and housing to meet health & safety
standards
Expand tiny home footprint in Tukwila with case management
services attached
Total
White Tent Rental
Commerce Admin Fee
City Expenses - Forecasted Budget
Total
Shelter Beds and Support Services
Short -Term Rental Assistance
Direct Client Assistance
Hotel Vouchers
Support Services
Capital Improvements
Capital and Operations/Support Services
0
Shelter & Housing Services
Health & Safety Improvements
Tiny Homes
Subject to Change
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rnk Washington State
" l'a Department of
!4j Commerce
Grant Agreement with
City of Tukwila
through
Community Services D' ion ial Initiatives Unit
mber:
25-33725-001
For
Supports for New Arrivals
Dated: Monday, July 1, 2024
501
64/1/4 Washirrg:on Slate
Debra tment of
940 Commerce
Face Sheet
Community Services Division Special Initiatives Unit
Housing Supports for New Arrivals
Grant Number: 25-33725-001
1. Grantee
City of Tukwila
6200 Southcenter Blvd.
Tukwila, WA 98188
2. Grantee Doing Business As (as applicable)
3. Grantee Representative
Brandon Miles
Director of Strategic Initiatives and Government
Relations
Brandon. Miles(a�TukwilaWA.gov
4. COMMERCE Representative
Cary Retlin
Special Initiatives aging
Director
360-819-692
Cary.retli ommer a.gov
206-431-3684
5. Grant Amount
2,375,000
6. Funding Source
Federal: ❑ State:
►1
Other: /A:
7. Date
7/1/20 4
8. End Date
6/30/2025
9. Federal Funds (as applicable) Federal Agency: ALN
N/A N/A N/A
10.TaxID
91-6001519
11.SWV#
SW V 0018023- o I • ' 0-
13.UEI#
14. Grant Purpose
A grant for the City of Tukwila for costs i ed rel d to u eltered recently -arrived individuals and families not eligible
for other state or federal services like hous - _
COMMERCE, defined as the D- , tment . om ce, and the Grantee, as defined above, acknowledge and accept the
terms of this Grant and attac -nts and h. - executed this Grant on the date below to start as of the date and year
referenced above. The rights an• ' igations both parties to this Grant are governed by this Grant and the following other
documents incorporated by referen. Grerms and Conditions including Attachment "A" - Budget, Attachment "B" —
Scope of Work.
FOR GRANTEE
FOR COMMERCE
Thomas McLeod, Mayor
Cindy Guertin -Anderson, Assistant Director for Community
Services
Signature
Date
APPROVED AS TO FORM ONLY
BY ASSISTANT ATTORNEY GENERAL
APPROVAL ON FILE
Date
Page 2 of 16
502
.��. Washirrgxxr Slate
Depa tment of
Nur Commerce
Special Terms and Conditions
1. GRANT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the contact person
for all communications and billings regarding the performance of this Grant.
The Representative for COMMERCE and their contact information are identified on the Face Sheet
of this Grant.
The Representative for the Grantee and their contact information are identified on the Face Sheet
of this Grant.
2. COMPENSATION
COMMERCE shall pay an amount not to exceed the amount budgeted per year for the performance
of all things necessary for or incidental to the performance of work as set forth in the Scope of Work
and compensation detailed in the Budget (last page).
3. BILLING PROCEDURES AND PAYMENT
COMMERCE will pay Grantee upon acceptance of ces ided and receipt of properly
completed invoices, which shall be submitted to t epresent. - for COMMERCE via the
Commerce Grants Management System (CMS) mo
The invoices shall describe and document, to CO NI 's satisfaction, a description of the work
performed, the progress of the project, and ees.
The invoice must include either a detaile• • -. t itemizing each cost, including the date of
expense, a description of the expense, to wh • - .. heck number or other relevant reference,
and the purpose of charge relate • - Sco Work; or: a general ledger of monthly costs in an
Excel spreadsheet. The ledger .st p ide a -akdown of each expense type by cost and include
at a minimum, the date of p. ent, c k num• payee, and purpose of payment as related to the
Scope of Work.
Receipts may be reERCE to accompany any single expense in the amount of
$50.00 or more i ursement. Receipts related to costs invoiced for this grant
must be retaine. ording tot Records Maintenance (Section 26 of this contract).
Invoices must include Gr. umber. If expenses are invoiced, provide a detailed breakdown of
each type.
Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after
receipt of properly completed invoices. Payment shall be sent to the address designated by the
Grantee.
COMMERCE may, in its sole discretion, terminate the Grant or withhold payments claimed by the
Grantee for services rendered if the Grantee fails to satisfactorily comply with any term or condition
of this Grant.
No payments in advance or in anticipation of services or supplies to be provided under this Agreement
shall be made by COMMERCE.
Invoices and End of Fiscal Year
Invoices are due on the 20th of the month following the provision of services.
Page 3 of 16
503
Ain& Washirrg:on Slate
Depa tment of
lie Commerce
Final invoices for each state fiscal year are due by July 15th unless Commerce provides notification
of an acceptation. Payment for invoices received after that date cannot be guaranteed.
The Grantee must invoice for all expenses from the beginning of the Grant through June 30,
regardless of the Grant start and end date.
Duplication of Billed Costs
The Grantee shall not bill COMMERCE for services performed under this Agreement, and
COMMERCE shall not pay the Grantee, if the Grantee is entitled to payment or has been or will be
paid by any other source, including grants, for that service.
Disallowed Costs
The Grantee is responsible for any audit exceptions or disallowed costs incurred by its own
organization or that of its subgrantees.
COMMERCE may, in its sole discretion, withhold ten percent (10%) from each payment until
acceptance by COMMERCE of the final report (or completion of tr .roject, etc.).
4. SUBGRANTEE DATA COLLECTION
Grantee will submit reports, in a form and format to
agreed by the parties, regarding work under this Gr
Grant funds expended for work performed by su
minority -owned, woman -owned, and veteran -ow
mean subgrantees of any tier.
5. INSURANCE
Each party certifies that it is self -in
program, and shall be responsi
6. FRAUD AND OTHER L
Grantee shall report in wr
furnished under this
identified on the F
7. ORDER OF PR
b ovided b .mmerce and at intervals as
erformed by s antees and the portion of
ntees •cluding b not necessarily limited to
ess subgrantees. "Subgrantees" shall
and tate's or local government self-insurance liability
es f hich it is found liable.
n or suspected fraud or other loss of any funds or other property
ely or as soon as practicable to the Commerce Representative
In the event of an incy in this Grant, the
precedence in the followin. . der:
inconsistency shall be resolved by giving
• Applicable federal and state of Washington statutes and regulations
• Special Terms and Conditions
• General Terms and Conditions
• Attachment A — Scope of Work
• Attachment B — Budget
Page 4 of 16
504
Ain& Washirrg:on Slate
Depa tment of
lie Commerce
General Terms and Conditions
1. DEFINITIONS
As used throughout this Grant, the following terms shall have the meaning set forth below:
A.
B.
C.
D.
E.
"Authorized Representative" shall mean the COMMERCE Director and/or the designee
identified on the face sheet of this Grant and authorized in writing to act on the Director's behalf.
"COMMERCE" shall mean the Washington Department of Commerce.
"Grant" or "Agreement" or "Contract" means the entire written agreement between
COMMERCE and the Grantee, including any Exhibits, documents, or materials incorporated
by reference. E-mail or Facsimile transmission of a signed copy of this Grant shall be the same
as delivery of an original.
"Grantee" or "Contractor" shall mean the entity identifie
service(s) under this Grant, and shall include all employe
"Personal Information" shall mean information iden
limited to, information that relates to a person's n -, hea
use or receipt of governmental services or ot activities,
social security numbers, driver license num. , othe identi
identifiers, and "Protected Health Informat'. and
and Accountability Act of 1996 (HIPAA).
F. "State" shall mean the state of Was
G. "Subgrantee/subcontractor" shall
performing all or part of
Grantee. The terms "s
any tier.
H. "Subrecipient" s
pass -through
beneficiar
for goods
on the face sheet performing
d agents of the Grantee.
any person, including, but not
nances, education, business,
a. -sses, telephone numbers,
fyinmbers, and any financial
e federal Health Insurance Portability
no he employment of the Grantee, who is
nder this Grant under a separate Grant with the
contractor" mean subgrantee/subcontractor(s) in
on -federal entity that expends federal awards received from a
federal program, but does not include an individual that is a
Iso excludes vendors that receive federal funds in exchange
the course of normal trade or commerce.
I. "Vendor" is an - agrees to provide the amount and kind of services requested by
COMMERCE; pro, - services under the grant only to those beneficiaries individually
determined to be eli•ible by COMMERCE and, provides services on a fee -for -service or per -
unit basis with contractual penalties if the entity fails to meet program performance standards.
2. ACCESS TO DATA
In compliance with RCW 39.26.180, the Grantee shall provide access to data generated under this
Grant to COMMERCE, the Joint Legislative Audit and Review Committee, and the Office of the State
Auditor at no additional cost. This includes access to all information that supports the findings,
conclusions, and recommendations of the Grantee's reports, including computer models and the
methodology for those models.
3. ADVANCE PAYMENTS PROHIBITED
No payments in advance of or in anticipation of goods or services to be provided under this Grant
shall be made by COMMERCE.
Page 5 of 16
505
Ain& Washirrg:on Slate
Depa tment of
9401 Commerce
4. ALL WRITINGS CONTAINED HEREIN
This Grant contains all the terms and conditions agreed upon by the parties. No other understandings,
oral or otherwise, regarding the subject matter of this Grant shall be deemed to exist or to bind any of
the parties hereto.
5. AMENDMENTS
This Grant may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
6. AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, also
referred to as the "ADA," 28 CFR Part 35
The Grantee must comply with the ADA, which provides comprehensive civil rights protection to
individuals with disabilities in the areas of employment, public accommodations, state and local
government services, and telecommunications.
7. ASSIGNMENT
Neither this Grant, nor any claim arising under this Grant, shale transferred or assigned by the
Grantee without prior written consent of COMMERCE.
8. ATTORNEYS' FEES
Unless expressly permitted under another provisio
the Grant, in t' vent of litigation or other
action brought to enforce Grant terms, each party ees t• ar its own attorneys' fees and costs.
9. CONFIDENTIALITY/SAFEGUARDING OF INF TION
A. "Confidential Information" as used in t .n incl
i. All material provided to the Grant 0 RCE that is designated as "confidential"
by COMMERCE;
ii. All material prod • by the tee :t is designated as "confidential" by COMMERCE;
and
iii. All Perso
state
e possession of the Grantee that may not be disclosed under
B. The Grantee 1 comp) ith all state and federal laws related to the use, sharing, transfer,
sale, or disclos •f C' dential Information. The Grantee shall use Confidential Information
solely for the purpof this Grant and shall not use, share, transfer, sell or disclose any
Confidential Informat on to any third party except with the prior written consent of COMMERCE
or as may be required by law. The Grantee shall take all necessary steps to assure that
Confidential Information is safeguarded to prevent unauthorized use, sharing, transfer, sale or
disclosure of Confidential Information or violation of any state or federal laws related thereto.
Upon request, the Grantee shall provide COMMERCE with its policies and procedures on
confidentiality. COMMERCE may require changes to such policies and procedures as they
apply to this Grant whenever COMMERCE reasonably determines that changes are necessary
to prevent unauthorized disclosures. The Grantee shall make the changes within the time
period specified by COMMERCE. Upon request, the Grantee shall immediately return to
COMMERCE any Confidential Information that COMMERCE reasonably determines has not
been adequately protected by the Grantee against unauthorized disclosure.
C. Unauthorized Use or Disclosure. The Grantee shall notify COMMERCE within five (5) working
days of any unauthorized use or disclosure of any confidential information, and shall take
necessary steps to mitigate the harmful effects of such use or disclosure.
Page 6 of 16
506
Ain& Washirrg:on Slate
Depa tment of
lie Commerce
10. CONFLICT OF INTEREST
Notwithstanding any determination by the Executive Ethics Board or other tribunal, COMMERCE
may, in its sole discretion, by written notice to the Grantee terminate this Grant if it is found after due
notice and examination by COMMERCE that there is a violation of the Ethics in Public Service Act,
Chapters 42.52 RCW and 42.23 RCW; or any similar statute involving the Grantee in the procurement
of, or performance under this Grant.
Specific restrictions apply to Granting with current or former state employees pursuant to chapter
42.52 of the Revised Code of Washington. The Grantee and their subgrantee(s) must identify any
person employed in any capacity by the state of Washington that worked with the COMMERCE
program executing this Grant, including but not limited to formulating or drafting the legislation,
participating in procurement planning and execution, awarding Grants, and monitoring Grant, during
the 24-month period preceding the start date of this Grant. Identify the individual by name, the agency
previously or currently employed by, job title or position held, and separation date. If it is determined
by COMMERCE that a conflict of interest exists, the Grantee may be disqualified from further
consideration for the award of a Grant.
In the event this Grant is terminated as provided above, COM
same remedies against the Grantee as it could pursue in th
Grantee. The rights and remedies of COMMERCE provid
and are in addition to any other rights and remedies p ided by
which COMMERCE makes any determination und: is clause
reviewed as provided in the "Disputes" clause of t rant.
11. COPYRIGHT
Unless otherwise provided, all Materials
hire" as defined by the U.S. Copyright Act
be considered the author of such Materials.
hire" under the U.S. Copyright law Grant
in all Materials, including all ec I pro
COMMERCE effective from ome of crea
"Materials" means all items in
pamphlets, advertise
and/or sound repro
to transfer these
For Materials that
produced under the
irrevocable license (wit
distribute, prepare derivati
E shall be entitled to pursue the
of a breach of the Grant by the
is clause shall not be exclusive
The existence of facts upon
s' be an issue and may be
ed und- s Grant shall be considered "works for
by COMMERCE. COMMERCE shall
Materials are not considered "works for
reby irrevocably assigns all right, title, and interest
y rights, moral rights, and rights of publicity to
of such Materials.
udes, but is not limited to, data, reports, documents,
agazines, surveys, studies, computer programs, films, tapes,
•" includes the right to copyright, patent, register and the ability
under the Grant, but that incorporate pre-existing materials not
antee hereby grants to COMMERCE a nonexclusive, royalty -free,
to sublicense to others) in such Materials to translate, reproduce,
works, publicly perform, and publicly display. The Grantee warrants and
represents that the Grantee has all rights and permissions, including intellectual property rights, moral
rights and rights of publicity, necessary to grant such a license to COMMERCE.
The Grantee shall exert all reasonable effort to advise COMMERCE, at the time of delivery of
Materials furnished under this Grant, of all known or potential invasions of privacy contained therein
and of any portion of such document which was not produced in the performance of this Grant. The
Grantee shall provide COMMERCE with prompt written notice of each notice or claim of infringement
received by the Grantee with respect to any Materials delivered under this Grant. COMMERCE shall
have the right to modify or remove any restrictive markings placed upon the Materials by the Grantee.
12. DISPUTES
Except as otherwise provided in this Grant, when a dispute arises between the parties and it cannot
be resolved by direct negotiation, either party may request a dispute hearing with the Director of
COMMERCE, who may designate a neutral person to decide the dispute.
The request for a dispute hearing must:
Page 7 of 16
507
le%Washirrg:on Slate
Debra tment of
940 Commerce
• be in writing;
• state the disputed issues;
• state the relative positions of the parties;
• state the Grantee's name, address, and Grant number; and
• be mailed to the Director and the other party's (respondent's) Grant Representative within
three (3) working days after the parties agree that they cannot resolve the dispute.
The respondent shall send a written answer to the requestor's statement to both the Director or the
Director's designee and the requestor within five (5) working days.
The Director or designee shall review the written statements and reply in writing to both parties within
ten (10) working days. The Director or designee may extend this period if necessary by notifying the
parties.
The decision shall not be admissible in any succeeding judicial or quasi-judicial proceeding.
The parties agree that this dispute process shall precede any action in a judicial or quasi-judicial
tribunal.
Nothing in this Grant shall be construed to limit the parties' choic
dispute resolution (ADR) method in addition to the dispute hea
13. DUPLICATE PAYMENT
COMMERCE shall not pay the Grantee, if the Gra
Washington or any other party under any other
expenses.
14. GOVERNING LAW AND VENUE
This Grant shall be construed and interpret
and the venue of any action brought hereu
15. INDEMNIFICATION
To the fullest extent permitt
state of Washington, COM
the state, from and against
performance of the G
damage, or expen
disease, or deat
therefrom.
a mutually acceptable alternate
procedure outlined above.
has char
ht oragreeme
or will charge the State of
or the same services or
jth the laws of the state of Washington,
th' Superior Court for Thurston County.
e shall indemnify, defend, and hold harmless the
e state and all officials, agents and employees of
s for i uries or death arising out of or resulting from the
used in this Grant, means any financial loss, claim, suit, action,
ited to attorney's fees, attributable for bodily injury, sickness,
he • -struction of tangible property including loss of use resulting
The Grantee's obligati • • i' mnify, defend, and hold harmless includes any claim by Grantee's
agents, employees, repre .tives, or any subgrantee or its employees.
The Grantee's obligation shall not include such claims that may be caused by the sole negligence of
the State and its agencies, officials, agents, and employees. If the claims or damages are caused by
or result from the concurrent negligence of (a) the State, its agents or employees and (b) the Grantee,
its subcontractors, agents, or employees, this indemnity provision shall be valid and enforceable only
to the extent of the negligence of the Grantee or its subgrantees, agents, or employees.
The Grantee waives its immunity under Title 51 RCW to the extent it is required to indemnify, defend
and hold harmless the state and its agencies, officers, agents or employees.
16. INDEPENDENT CAPACITY OF THE GRANTEE
The parties intend that an independent Grantee relationship will be created by this Grant. The Grantee
and its employees or agents performing under this Grant are not employees or agents of the state of
Washington or COMMERCE. The Grantee will not hold itself out as or claim to be an officer or
employee of COMMERCE or of the state of Washington by reason hereof, nor will the Grantee make
any claim of right, privilege or benefit which would accrue to such officer or employee under law.
Conduct and control of the work will be solely with the Grantee.
Page 8 of 16
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Depa tment of
940 Commerce
17. INDUSTRIAL INSURANCE COVERAGE
The Grantee shall comply with all applicable provisions of Title 51 RCW, Industrial Insurance. If the
Grantee fails to provide industrial insurance coverage or fails to pay premiums or penalties on behalf
of its employees as may be required by law, COMMERCE may collect from the Grantee the full
amount payable to the Industrial Insurance Accident Fund. COMMERCE may deduct the amount
owed by the Grantee to the accident fund from the amount payable to the Grantee by COMMERCE
under this Grant, and transmit the deducted amount to the Department of Labor and Industries, (L&I)
Division of Insurance Services. This provision does not waive any of L&I's rights to collect from the
Grantee.
18. LAWS
The Grantee shall comply with all applicable laws, ordinances, codes, regulations and policies of local,
state, and federal governments, as now or hereafter amended.
19. LICENSING, ACCREDITATION AND REGISTRATION
The Grantee shall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements or standards necessary for the perfor e of this Grant.
20. LIMITATION OF AUTHORITY
Only the Authorized Representative or the Author'
(delegation to be made prior to action) shall have the
amend, modify, or waive any clause or condi
amendment, modification, or waiver or any clause
unless made in writing and signed by the Authorized
21. NONCOMPLIANCE WITH NONDISC
During the performance of this Grant, the
nondiscrimination laws, regulatio
refusal to comply with any non
canceled or terminated in
grants with COMMERCE.
this noncompliance. Any dispu
forth herein.
The funds provi
instruction. No pe
in order to have acc
22. PAY EQUITY
The Grantee agrees to ensure that "similarly employed" individuals in its workforce are compensated
as equals, consistent with the following:
A. Employees are "similarly employed" if the individuals work for the same employer, the
performance of the job requires comparable skill, effort, and responsibility, and the jobs are
performed under similar working conditions. Job titles alone are not determinative of whether
employees are similarly employed;
Repre ative's delegate by writing
ress, implies, apparent authority to alter,
th' Grant. hermore, any alteration,
of this Grant is not effective or binding
sentative.
omply with all federal, state, and local
polln the event of the Grantee's non-compliance or
regulation or policy, this Grant may be rescinded,
e Grantee may be declared ineligible for further
ever, be given a reasonable time in which to cure
be reso ed in accordance with the "Disputes" procedure set
ay not be used to fund religious worship, exercise, or
ired to participate in any religious worship, exercise, or instruction
ities funded by this Grant.
B. Grantee may allow differentials in compensation for its workers if the differentials are based in
good faith and on any of the following:
i. A seniority system; a merit system; a system that measures earnings by quantity or quality
of production; a bona fide job -related factor or factors; or a bona fide regional difference
in compensation levels.
ii. A bona fide job -related factor or factors may include, but not be limited to, education,
training, or experience that is: Consistent with business necessity; not based on or derived
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Debra tment of
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from a gender -based differential; and accounts for the entire differential.
iii. A bona fide regional difference in compensation level must be: Consistent with business
necessity; not based on or derived from a gender -based differential; and account for the
entire differential.
This Grant may be terminated by the Department, if the Department or the Department of Enterprise
Services determines that the Grantee is not in compliance with this provision.
23. POLITICAL ACTIVITIES
Political activity of Grantee's employees and officers are limited by the State Campaign Finances and
Lobbying provisions of Chapter 42.17A RCW and the Federal Hatch Act, 5 USC 1501 - 1508.
No funds may be used for working for or against ballot measures or for or against the candidacy of
any person for public office.
24. PUBLICITY
The Grantee agrees not to publish or use any advertising or publi
Washington or COMMERCE's name is mentioned, or language
the state of Washington's or COMMERCE's name may reaso
prior written consent of COMMERCE.
25. RECAPTURE
In the event that the Grantee fails to perform this ' :nt in
and/or the provisions of this Grant, COMMERCE r
to compensate COMMERCE for the noncompliance
or in equity.
Repayment by the Grantee of funds under
specified by COMMERCE. In the alternative,
due under this Grant.
26. RECORDS MAINTENAN
materials in which the state of
d from which the connection with
be inferred or implied, without the
rdance wlfh state laws, federal laws,
e right to recapture funds in an amount
ition to any other remedies available at law
ision shall occur within the time period
may recapture such funds from payments
The Grantee shall maintain bo ord , nnents, data and other evidence relating to this Grant
and performance of t - es ribed herein, including but not limited to accounting procedures
and practices that ient • p rly reflect all direct and indirect costs of any nature expended
in the performan
The Grantee shall r_ such r= rds for a period of six years following the date of final payment. At
no additional cost, the eco ., including materials generated under the Grant, shall be subject at
all reasonable times to ion, review or audit by COMMERCE, personnel duly authorized by
COMMERCE, the Office o the State Auditor, and federal and state officials so authorized by law,
regulation or agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the records
shall be retained until all litigation, claims, or audit findings involving the records have been resolved.
27. REGISTRATION WITH DEPARTMENT OF REVENUE
If required by law, the Grantee shall complete registration with the Washington State Department of
Revenue.
28. RIGHT OF INSPECTION
The Grantee shall provide right of access to its facilities to COMMERCE, or any of its officers, or to
any other authorized agent or official of the state of Washington or the federal government, at all
reasonable times, in order to monitor and evaluate performance, compliance, and/or quality
assurance under this Grant.
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Depa tment of
%ay Commerce
29. SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Grant and prior to normal completion, COMMERCE may suspend or
terminate the Grant under the "Termination for Convenience" clause, without the ten calendar day
notice requirement. In lieu of termination, the Grant may be amended to reflect the new funding
limitations and conditions.
30. SEVERABILITY
The provisions of this Grant are intended to be severable. If any term or provision is illegal or invalid
for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of
the Grant.
31. SITE SECURITY
While on COMMERCE premises, Grantee, its agents, employees, or subgrantees shall conform in all
respects with physical, fire or other security policies or regulations.
32. SUBGRANTING/SUBCONTRACTING
The Grantee may only subgrant/subcontract work contemplader this Grant if it obtains the prior
written approval of COMMERCE.
If COMMERCE approves subgranting/subcontracting, Grantee s aintain written procedures
related to subgranting, as well as copies of all •grants/subcon and records related to
subgrants/subcontracts. For cause, COMMERCE ritin• : (a) require the Grantee to amend its
subgranting/subcontracting procedures as they re . is Grant; (b) prohibit the Grantee from
subgranting/subcontracting with a particular •erson or •ty; or (c) require the Grantee to rescind or
amend a subgrant/subcontract.
Every subgrant/subcontract shall bind the Sontractor to follow all applicable terms of
this Grant. The Grantee is respo •le to ��► ER if the Subgrantee/Subcontractor fails to
comply with any applicable ter ition 1 is Grant. The Grantee shall appropriately monitor
the activities of the Subgrant •ubco actor assure fiscal conditions of this Grant. In no event
shall the existence of a subte to release or reduce the liability of the Grantee
to COMMERCE for any breac •e o . ce of the Grantee's duties.
Every subgrant/sub . - .II i de a term that COMMERCE and the State of Washington are
not liable for clai g from a Subgrantee/Subcontractor's performance of the
subgrant/subcon
33. SURVIVAL
The terms, conditions, a arranties contained in this Grant that by their sense and context are
intended to survive the completion of the performance, cancellation or termination of this Grant shall
so survive.
34. TAXES
All payments accrued on account of payroll taxes, unemployment contributions, the Grantee's income
or gross receipts, any other taxes, insurance or expenses for the Grantee or its staff shall be the sole
responsibility of the Grantee.
35. TERMINATION FOR CAUSE
In the event COMMERCE determines the Grantee has failed to comply with the conditions of this
Grant in a timely manner, COMMERCE has the right to suspend or terminate this Grant. Before
suspending or terminating the Grant, COMMERCE shall notify the Grantee in writing of the need to
take corrective action. If corrective action is not taken within 30 calendar days, the Grant may be
terminated or suspended.
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Ain& Washirrg:on Slate
Depa tment of
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In the event of termination or suspension, the Grantee shall be liable for damages as authorized by
law including, but not limited to, any cost difference between the original Grant and the replacement
or cover Grant and all administrative costs directly related to the replacement Grant, e.g., cost of the
competitive bidding, mailing, advertising and staff time.
COMMERCE reserves the right to suspend all or part of the Grant, withhold further payments, or
prohibit the Grantee from incurring additional obligations of funds during investigation of the alleged
compliance breach and pending corrective action by the Grantee or a decision by COMMERCE to
terminate the Grant. A termination shall be deemed a "Termination for Convenience" if it is determined
that the Grantee: (1) was not in default; or (2) failure to perform was outside of his or her control, fault
or negligence.
The rights and remedies of COMMERCE provided in this Grant are not exclusive and are, in addition
to any other rights and remedies, provided by law.
36. TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Grant, COMMERCE may, by ten (10) business days' written
notice, beginning on the second day after the mailing, terminate this Grant, in whole or in part. If this
Grant is so terminated, COMMERCE shall be liable only for pay required under the terms of this
Grant for services rendered or goods delivered prior to the effo e date of termination.
37. TERMINATION PROCEDURES
Upon termination of this Grant, COMMERCE, in addj
may require the Grantee to deliver to COMMERCE
the performance of such part of this Grant as has
of Assets" clause shall apply in such property transfe
COMMERCE shall pay to the Grantee the
and services accepted by COMMERCE,
COMMERCE for (i) completed work and se
completed work and services, (iii) - .rop
(iv) the protection and preserva ' of . •erty,
Authorized Representative s► deter e the
with such determination sha
COMMERCE may withhold f
Representative dete
The rights and r
addition to any of
to any oth- •hts provided in this Grant,
property specificproduced or acquired for
ated. The provisions of the "Treatment
if separately stated, for completed work
agreed upon by the Grantee and
no separate price is stated, (ii) partially
services that are accepted by COMMERCE, and
less the termination is for default, in which case the
nt of the liability of COMMERCE. Failure to agree
he meaning of the "Disputes" clause of this Grant.
ny amounts due the Grantee such sum as the Authorized
ssary to protect COMMERCE against potential loss or liability.
E' provided in this section shall not be exclusive and are in
edies provided by law or under this Grant.
After receipt of a n. - of urination, and except as otherwise directed by the Authorized
Representative, the Gra all:
A. Stop work under the Grant on the date, and to the extent specified, in the notice;
B. Place no further orders or subgrants/subcontracts for materials, services, or facilities except as
may be necessary for completion of such portion of the work under the Grant that is not
terminated;
C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the
Authorized Representative, all of the rights, title, and interest of the Grantee under the orders
and subgrants/subcontracts so terminated, in which case COMMERCE has the right, at its
discretion, to settle or pay any or all claims arising out of the termination of such orders and
subgrants/subcontracts;
D. Settle all outstanding liabilities and all claims arising out of such termination of orders and
subgrants/subcontracts, with the approval or ratification of the Authorized Representative to
the extent the Authorized Representative may require, which approval or ratification shall be
Page 12 of 16
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Ain& WashirTg:on Slate
Depa tment of
lie Commerce
final for all the purposes of this clause;
E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed
by the Authorized Representative any property which, if the Grant had been completed, would
have been required to be furnished to COMMERCE;
F. Complete performance of such part of the work as shall not have been terminated by the
Authorized Representative; and
G. Take such action as may be necessary, or as the Authorized Representative may direct, for
the protection and preservation of the property related to this Grant, which is in the possession
of the Grantee and in which COMMERCE has or may acquire an interest.
38. TREATMENT OF ASSETS
Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property
furnished by the Grantee, for the cost of which the Grantee is entitled to be reimbursed as a direct
item of cost under this Grant, shall pass to and vest in COMMERCE upon delivery of such property
by the Grantee. Title to other property, the cost of which is rei
Grant, shall pass to and vest in COMMERCE upon (i) issu
performance of this Grant, or (ii) commencement of use of
Grant, or (iii) reimbursement of the cost thereof by CO -CE
occurs.
A.
B.
sable to the Grantee under this
e for use of such property in the
operty in the performance of this
hole or in part, whichever first
Any property of COMMERCE furnished to t ranter hall, unles otherwise provided herein
or approved by COMMERCE, be used only
The Grantee shall be responsible f
results from the negligence of the
Grantee to maintain and administer
practices.
C. If any COMMERCE pr
notify COMMERCE
damage.
D. The Grante
upon com
E. All reference t
or Subgrantees/
39. WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or
breach. Any waiver shall not be construed to be a modification of the terms of this Grant unless stated
to be such in writing and signed by Authorized Representative of COMMERCE.
ormance of this Grant.
mage to property of COMMERCE that
ults from the failure on the part of the
n accordance with sound management
yed or damaged, the Grantee shall immediately
onable steps to protect the property from further
OMMERCE all property of COMMERCE prior to settlement
n o ancellation of this Grant.
under this clause shall also include Grantee's employees, agents
ctors.
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Debra tmnnt of
940 Commerce
Attachment A: Scope of Work
This grant provides reimbursement for costs related to services funded by the Legislature in the
Commerce 2023-25 Supplemental Operating Budget:
$2,500,000 of the general fund —state appropriation for fiscal year
is provided solely for a grant to the city of Tukwila for costs
incurred related to unsheltered, recently -arrived individuals and
families. Of the amount provided in this subsection, $2,000,000 of
general fund —state appropriation for fiscal year 2025 is provided
solely for transitional and long-term housing
condition that the city of Tukwila contract w
1
and immigrant assistance for the use of a
support services for unsheltered, recentl
families. The office may subcontract to rovide
Purpose of Grant:
This grant is intended to provide reimbursement for cos
related to supporting asylum seekers and other new arriv
especially related to housing and shelter.
This scope of work was developed in partnership
Assistance (ORIA). Neither party had a s - uitabl
agreed that this scope and budget att- - • s ac
Populations Eligible for Tiered
• Unsheltered, recently -arrive
Immigrant Assista
services.
• Recently -arrive
County who are c
Transitional and Long Term
supports, on the
the office of refugee
ion for providing tiered
ed individuals and
2025
the
services.
y City of Tukwila or their partners
ible for other state or federal services —
fice of Refugee and Immigrant
rvices at time of contract, so all parties
!duals anfamilies who meet the DSHS Office of Refugee and
t and Asylum -Seeker Support (MASS) program criteria for
families and individuals previously identified as a priority by King
ing or considered eligible for services
ing Supports Eligible for Reimbursement Include:
• Costs related to emergency hotel vouchers, congregate shelter, rent assistance, long-term
housing
• Startup costs related to new emergency hoteling services, congregate shelter, rent assistance,
long-term housing
Other Services Eligible for Reimbursement Include:
• Administrative and management costs incurred by the City or subcontracted costs like Innovation
Impact Strategies, L.L.C.
• Operational costs at sites like Riverton Park United Methodist Church (RPUMC), like generator
rental and fuel, security staffing, tent costs, costs for cleaning, health and sanitation costs like
pest management, other maintenance and operations costs.
• Transportation or other transition costs for people at RPUMC to housing, shelter, or school aged
children to school.
Page 14 of 16
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101,, Washkng:on Slate
Depa tment of
v4 O Commerce
• Culturally responsive case management
• Education, employment and training
• Referral services to longer -term housing, legal aid, or other social services
• Interpretation and language access
• Other expenses related to supporting asylum seekers not eligible for reimbursement through
other sources
Local and State Health and Safety Requirements:
All services funded by this grant must be in compliance with applicable local requirements for congregate
shelter, tiny shelters or other applicable provisions.
Data Reporting:
By June 15, 2026, City of Tukwila will provide Commerce with a brief overview of services funded
by this grant that includes:
• Estimated total number of unduplicated participis served
• Number of participants placed in emergency • sing
• Number of participants placed in emerge ' 'elter
• Number of participants awaiting service
• Number of participants who were sc ed but n• •ible for services (turn-
aways)
• Other major services and outc -s fun• by this grant
Invoicing requirements are detailed in Contract ection 3,
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Attachment B: Budget
Cost
State Fiscal Year 2025
(July 1, 2024 — June 30, 2025)
Program and administrative costs for Transitional and Long
Term Housing Supports (client services and staff costs
including salary and benefits)
$1,875,000
Program and administrative costs for other services
(defined in the Scope of Work)
$500,000
TOTAL
$2,375,000
Variations to program costs and staff budgets can be accommo
without a contract amendment, as long as the administrative
exceeded. Consult Commerce staff in writing to ensure th
eligible for reimbursement prior to incurring expenses.
Budget Item Definitions, Allowances and Restrictions:
• Program Staff Salary and Benefits can i
interacting directly with individuals served
events, training staff or volunte- simila
• Program Costs can includ
other essential items or se
work.
• Administrative
staff time, IT/I
space, etc. The
administrative cost
request during a moni
it and tots
sts not includ
ail if each party agree and
tracted amount is not
this agreement are
urred by staff or volunteers
, managing subcontracts, coordinating
s related to the Scope of Work.
activities described in the scope of work and
ee deems necessary to accomplish the scope of
curred by grantee and subcontractors including executive
rganization-wide fees or costs like insurance, non -program office
it includes subcontractor administrative costs. Documentation of
d to accompany invoices, but must be available to Commerce upon
r audit.
Restrictions: These funds cannot be used for costs including:
• Alcohol
• Tobacco
• Cannabis
• Cash payments of salaries; cash reimbursement of salaries or other major expenses paid in cash
• Lobbying (See Sec. 23 for more information)
• Ongoing housing or other long-term costs that extend beyond the contract period
• Food or meals for a fundraiser or event not targeted to program clients or not previously approved
by Commerce
• Swag (like branded pencils, stress balls, keychains)
• Other costs not specifically described in the Scope of Work, Budget, or not approved by
Commerce.
Page 16 of 16
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DRAFT
Ul King County
King County Grant Agreement #
1. Purpose of Agreement. This Agreement ("Agreement") is made by and between King County, a
municipal corporation ("the County") and ("Recipient") to set forth the terms and conditions
under which the County will provide the Recipient with $, as a grant to be used to pay or reimburse
necessary expenditures incurred for the Grant Project --as authorized in King County
Ordinance 19712 during the period of
2. Scope of Eligible Expenditures. Grant funds may only be used to pay or reimburse eligible expenditures
consistent with Ordinance 19712 and as detailed in the Scope of Work (Attachment A).
3. Recipient Responsibilities. Recipient agrees to administer the rant proceeds consistent with this
Agreement. Recipient shall provide the County with certification (Attach t B) that grant funds were used for
eligible expenditures. Recipient shall use the grant invoice template achment C) to request payment from
the County.
4. Access to and Maintenance of Records. Recipient sh • aintain inter ntrols, accounts, and records
(including personnel, property, financial, programmatic •rds, . other suc records as may be deemed
necessary by the County), for a period of six (6) years tproper accounting for all grant funds and
compliance with this Agreement. Recipient acknowledges th. -cords may be subject to disclosure under the
Public Records Act, Chapter 42.56 RCW.
Recipient shall agree that the County or any duly a 'o d r sentatives, shall have, at any time and from
time to time during normal business ho -ss to , work product, books, documents, papers, and records
of the Recipient which are related t. s Agr ment, the purpose of inspection, audits, examinations, and
making excerpts, copies, and trans
5. Termination. Upo .. notice, the County may terminate this agreement for convenience.
Any unspent grant proce shall b- e• -ly returned to the County.
6. Repayment of F
Recipient shall return all un
provided to recipient were use
nt has unspent grant proceeds on hand as of December 31, 2023,
proceeds to the County within ten (10) calendar days. If any funds
manner that is not consistent or allowable as outlined in this agreement,
Recipient shall return funds to County in the amount determined to be ineligible.
7. Conflict of Interest. Recipient designees, agents, members, officers, employees, consultants, and any
other public official who exercises or who has exercised any functions or responsibilities with respect to the
program during his or her tenure, or who is in a position to participate in a decision -making process or gain inside
information with regard to the program, are barred from any interest, direct or indirect, in any grant or proceeds
of the program, or benefit there from, which is part of this Agreement at any time during or after such person's
tenure.
8. Governing Laws. This Agreement shall be governed by and construed in accordance with the laws of
the State of Washington. The venue of any suit or arbitration arising under this Agreement shall be in King County,
Washington and if a lawsuit, in King County Superior Court.
9. Insurance Requirements. Recipient shall procure and maintain for the term of this Contract, insurance
covering King County as an additional insured, as described in this section, against claims which may arise from,
or in connection with, the performance of work hereunder by the Recipient, its agents, representatives,
Grant Agreement — Project Name
Page 1 of 7
517
DRAFT
Ul King County
employees, and/or subcontractors. Recipient shall provide evidence of the insurance required under this
Contract, including a Certificate of Insurance and Endorsements covering King County as additional insured for
full coverage and policy limits upon request by King County. The costs of such insurance shall be paid by the
Recipient.
The Recipient shall maintain the following types of insurance and minimum insurance limits and requirements:
• Commercial General Liability: $1,000,000 per occurrence and $2,000,000 in the aggregate for bodily
injury, personal and advertising injury, and property damage. Coverage shall be at least as broad as that
afforded under ISO form number CG 00 01 current edition. Such insurance shall include coverage for,
but not limited to, ongoing operations, products and completed operations, and contractual liability.
Such limits may be satisfied by a single primary limit or by a combination of separate primary and
umbrella or excess liability policies, provided that coverage under the latter shall be at least as broad as
that afforded under the primary policy and satisfy all other requirements applicable to liability insurance
including but not limited to additional insured status to the County.
• Workers Compensation: Workers Compensation coverage,
of the State of Washington, as well as any similar cover
applicable federal or "Other States" State law.
• Employers Liability or "Stop Gap" coverage: $1,000,000 ea
as the protection provided by the Workers Compe
with monopolistic state funds, the protection provi
Liability policy Part 2 (Employers Liabilit in state
provided by the "Stop Gap" endorsement
• Professional Liability coverage
provide Automobile Liability
a •uired by the Industrial Insurance Act
ired for this Work and Services by
occurrenc- .nd shall be at least as broad
icy Part 2 (Employers Liability), or, in states
the "Stop Gap" endorsement to the General
h monopolistic state funds, the protection
lity policy.
t $1,000,000 shall be provided. Also, the selected agencies shall
the aunt of $1,000,000.
• Cyber Liability/Technology E. 1,000,000
• Fidelity and Cr Cove
Dishonesty: $500,000 limit.
equivalent; and '!de Requi
Claim or Occurrence/Aggregate.
ty, Theft, Disappearance, & Destruction Liability/Employee
erag- shall include 'Joint Loss Payable' ISO form CR 20 15 10/10 or
Notice of Cancellation to Another Entity' ISO form CR 20 17 10/10.
10. Indemnification; Recoaft. Recipient shall, at its cost and expense, protect, defend, indemnify, and
hold harmless the County, its directors, officers, employees, and agents, from and against any and all demands,
liabilities, causes of action, costs and expenses (including attorneys' fees), claims, judgments, or awards of
damages, arising out of or in any way resulting from the acts or omissions of Recipient, its directors, officers,
employees, or agents, relating in any way to the Recipient's performance under the Agreement. These
indemnification obligations shall survive the termination of the Agreement. Recipient further agrees that it is
financially responsible for and will repay the County any and all indicated amounts following an audit exception
which occurs due to Recipient's failure, for any reason, to comply with the terms of this Agreement.
COUNTY RECIPIENT
Grant Agreement — Project Name
518
Page 2 of 7
DRAFT Ul King County
Name: Name:
Title: Title:
Office:
Signature: Signature:
Date: Date:
Grant Agreement — Project Name Page 3 of 7
519
DRAFT
Ul King County
ATTACHMENTS
A — Scope of Work
B — Certification
C — Invoice Template
Grant Agreement — Project Name Page 4 of 7
520
DRAFT
Ul King County
ATTACHMENT A: SCOPE OF WORK
Grant Agreement — Project Name Page 5 of 7
521
DRAFT
Ul King County
ATTACHMENT B: CERTIFICATION
NAME am the TITLE of ORGANIZATION and I certify that:
1. I have authority and approval from the governing body on behalf of ORGANIZATION to accept
proceeds from the County per the Agreement for the PROJECT NAME Project by and between the
County and ORGANIZATION.
2. I certify the use of funds submitted for reimbursement or payment under this contract were used
only to cover those costs that:
a. Are necessary expenditures incurred in support of the PROJECT NAME Project
b. Were incurred during the period that begins on December 15, 2023, and ends on December
31, 2025.
3. I understand ORGANIZATION receiving funds pursuant to this certification shall retain
documentation of all uses of the funds, including but not li to invoices and/or sales receipts
and such documentation shall be produced to the County request and may be subject to audit
by the State Auditor.
I hereby certify that I have read the above certification, a
herein by me are true and correct to the best of my k
acknowledge my understanding that any intentional or neg
the information in this document could subje
criminal penalties, including but not limited to fine
Sec. 1001, et seq. And punishment underjeral la
Printed Name
Title
puni
Date
at th - 'nformatiolrand my statements provided
, and by my signature on this document,
t misrepresentation or falsification of any of
s nt under federal, civil liability and/or in
n • r both under Title 18, United States Code,
Grant Agreement — Project Name
522
Page 6 of 7
DRAFT
Ul King County
Attachment C: Invoice Template
Grantee Contact Information
Organization
Program
Contact Name
Contact Phone Number
Contact Email
Award Amount
Expense Type
TOTAL
Invoice Amount
Date Submitted to King County
Signature of Authorized Representative
Authorized Representative Name
Date
Grant Agreement — Project Name Page 7 of 7
523