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HomeMy WebLinkAbout24-142 - Catholic Community Services - Memorandum of Understanding: Senior Congregate Meal Program24-142 Council Approval N/A CATHOLIC COMMUNITY SERVICES SERVING PEOPLE OF ALL BELIEFS MEMORANDUM OF AGREEMENT BETWEEN Catholic Community Services of Western Washington and Tukwila Community Center The City of Tukwila hereinafter referred to as the "City" agrees to cooperate with Catholic Community Services (CCS) of Western Washington, herein after referred to as the "Program". The primary intent of the Congregate Meal Program is to provide nutritious, low cost meals to seniors 60 years of age or over in a group setting, enabling participants to socialize and participate in other activities that may be provided. The Senior Meal Site (Congregate Meal) Program is funded by Title III C of the Older Americans Act in a project administered by the Department of Social and Health Services through Seattle Aging and Disability Services. Use of these funds is strictly limited by federal regulations and State of Washington standards. The State of Washington Senior Nutrition Standards states "the provider shall ensure that preference is given to low-income and minority individuals and to those with the greatest and social need." The Program and the City agree with this standard. crp gion. The Program will operate one (1) days per week on Tuesday between the hours of 9:00am and 2:00pm in the kitchen of the City's Community Center 52 weeks per year. The facilities to be used by the Program include kitchen, kitchen equipment and utensils, dining room, tables and chairs, restrooms, and secured storage space for records and food service supplies. The Program will supply cookware, utensils, paper products and cleaning supplies necessary for Meal Site operations. A Program staff member will be responsible for the provision of Meal Services and activities on days of operation. A key for building access is required. Program will reimburse the City 75% of the total cost of the annual kitchen permit. Supportive services may be arranged by the Meal Site Coordinator during hours of operation in coordination with the City. 2. Staff. The Program shall employ a Meal Site Coordinator who will be supervised by the Program's Senior Nutrition Program Manager. The Meal Site Coordinator will be responsible for food preparation, cooking, sign in, data collection, contribution collection, and clean up. 3. Volumeers,. The meal site's vitality is dependent on its volunteers. The Meal Site Coordinator will supervise volunteers during the time the volunteers are supporting the meal site. Should issues arise with any volunteer; The Program Meal Site Coordinator will work collaboratively with designated City staff to resolve. 4. Conflict Resoluti0 1, If problems arise with participants, Meat Site and/or City personnel, they shalt be brought to the immediate attention of the Meal Site Coordinator, Program Manager and the City Administrator. All personnel will work together to resolve such problems and all parties involved will be notified on how the problem will be resolved. If resolution is not successful at the level the problem will be taken to the LTC Director and lastly to the Division of Aging and Long Term Care. A spirit of cooperation and understanding shalt be an essential ingredient in our cooperative effort to 0 be of service to the total program of serving those who participate. 5, Food Worker Card. All staff and volunteers who handle food must have a current food worker card. The Program agrees to reimburse volunteers for renewal of their food worker card, The City agrees to support the Program in its policy that no one may handle or serve food without a valid food worker card. 6. Menu Qgvelopinew/Food Service. The Program will develop menus, with input from the site, which comply with the Older Americans Act. Participants will be given the opportunity to be involved in the menu planning process, and participant food preferences (e.-. likes and dislikes, cultural preferences) will be solicited in the development of menus. The Program will provide all food, beverages, and supplies necessary to serve participants at the site, 7. Nutrition Education. In recognition that good nutrition prolongs independence by maintaining physical strength, mobility, endurance, hearing, vision and cognitive abilities, the Program will provide nutrition education to both the participants as well as City staff. The Program will provide a variety of educational programs. The Program will involve the City in the planning and offering of this education. The City will cooperate with the Program in these efforts. 8. Nutrition Risk Screening. As required by Federal and State standards, the Program must administer the 10 questions from the Nutrition Screening Initiative Checklist. For participants whose screening ID indicates nutritional risk, a dietician from the Program will contact those participants and offer suggestions to help improve their nutritional health. A dietician from the Program will also present at least two (2) times per year at the site to discuss nutrition with any participant who so desires. 9. Contributions. The Program must abide by the State of Washington Senior Nutrition Standards which requires that "service providers must provide each person served a meat funded by Title III or SCSA with the opportunity to make a voluntary and confidential contribution to the cost of the meal." The Program will collect these contributions in accordance with the standards and the sensitivity to the participant's financial status. 10. Cleaning. Each party is responsible for leaving the kitchen, which 'includes, floors, walls, shelves, windows, stoves, refrigerators, utensils, dishes, tables, and chairs (and placement thereof), in clean sanitary condition after listed facilities have been used by either party. Dishes, utensils, and cooking ware will be provided by the City; however, those that are broken by the Program will be replaced by them. 11. Facilities. Daman, Maintenance. The City will be responsible for all major custodial services, however, it is agreed that any party using the dining or kitchen areas will leave these areas clean, orderly, and sanitary after use. The City will maintain the building in a safe condition (i.e. burned out light bulbs replaced, stair railings in good repair, smooth walking surfaces etc.). The Meat Site Coordinator, upon discovery of damage to the facilities or equipment will report, in writing, it to the City's representative and Meal Site office. It is recognized that there is a mutual responsibility to protect the security of the City and the Program's equipment and supplies. The City of Tukwila Dan23-Mec2S The cost of repairing equipment shall be borne equally by both parties. If either party is responsible for breakage due to misuse, the party responsible shall pay the entire amount. The Program agrees to pay when the City requests in writing, a fifty percent (50%) portion of necessary repairs and maintenance costs to the stoves, dishwashers, and other kitchen equipment when damage or loss is due to Program use. It is further agreed that the party responsible for breakage due to misuse is responsible to pay the entire amount for repair. Equipment purchased by the Program will remain tis property and will be inventoried annually by Program staff. The Program will supply soap for the Ecolab dispenser. 12. Security Measuics. The City agrees to the following security measures: A locked file cabinet will be 0 available to secure personal belongings and the donation box prior to deposit-, the City will provide a key. 13, Meal Site Closures- Should the City require use of the dining facilities which necessitates a temporary Meal Site closure, one-week notice is requested by the Program. The only exception would be funerals/memorials where 48-hour notification to the Program would be acceptable. In instances of kitchen equipment failure which may necessitate temporary Meal Site closure, as much notice as possible will be given to the Program. Holiday closures are subject to an annually published list by the Program of which a copy will be provided to the Meat Site and City for posting and compliance. Any discrepancy between the Program closures and the City closures will be coordinated by the Program Manager and the City. Closure of a Meal Site due to inclement weather is deter -mined by the City as authorized by the Parks and Recreation Director and/or their designee. The City will notify the Program immediately upon decisions for closures. Closures may also be initiated by the Program Manager as authorized by the LTC Director and will be based on school district closures, in which the site is located, not the home of the Meal Site Coordinator. If the school district is closed then that site is closed. If there is a delay of one/two hours then the site is open. The City will be notified of all closures or delays immediately upon decisions for closures. Every reasonable effort will be made by the Meat Site Coordinator to determine whether or not there are closures by listening to the radio, call the Program Manager, or calling the office for recorded or tv live notification. Safety is of utmost importance. All staff is to contact the Meat Site Super -visor at 253-345-0689 (cell) for final verification of site closures, inability to get to site/office or other possibilities. Calls are accepted 24/7. Determination for other scenarios will be made on case by case basis by the Program Manager, 14. Annual inspection. Each Congregate Meal Site is required to have an annual fire and food service inspection, The City will coordinate with the local fire prevention district for inspections and the Program will coordinate the Health Department's food service inspection. Upon receipt of the inspection results, the City will ensure the Program has a copy of fire inspection and the Program will ensure the City has a copy of the health department inspection. A copy of each inspection will be posted in a public area at the Meal Site. 15. Liability. The Program agrees to indemnify and hold the City, its elected officers, employees, and agent, harmless from any and all claims, demands, losses, actions, and liabilities (including costs and attorney fees) arising from, resulting from, or connected with this agreement to the extent caused by the negligent acts, errors or omissions of the Program, its partners, shareholders, agents, and employees. 16. Insurance. The Program shall maintain a comprehensive general liability insurance policy with limits of a minimum of two million dollars ($2,000,000,00) per Occurrence covering all volunteers and employees of Catholic Community Services while engaged in Catholic Community Services activities. This coverage includes personal injury, bodily injury, or property claims of Catholic Community Services and its agents. The Program's Commercial General Liability insurances policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any insurance, self insurance, or insurance pool coverage maintained by the City shall be excess of the Program's insurance and shall not contribute with it. The City shall maintain a comprehensive general liability insurance policy with limits of a minimum two million dollars ($2,000,000.00) per occurrence / two million dollars ($2,000,000.00) aggregate including personal injury, bodily injury, and property damage. A Certificate of Insurance with thirty (30) days' notice of cancellation prior to expiration or renewal of the policy shall be furnished to CCS prior to commitment of the contract. 17. Tenn. This agreement will come effective January 1, 2023 and end December 31, 2025. The agreement may be renegotiated upon written request by either party at any time- It is agreed that either party will give a minimum of thirty (30) days written notification of termination. On behalf of Catholic Community Services LIM Peter Nazzal, Director Long Term Care On behalf of the City of Tukwila: $ q Ord by: Parks and Recreation trector 8/21/24 9/23/2024 1 8:36 PM PDT Date Date