HomeMy WebLinkAboutReg 2024-11-04 Item 5D - Contract Amendment #1 - Polycholorinated Biphenyls (PCB) Monitoring and Evaluation with WA Department of Ecology for $446,144COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
11/04/24
JR
ITEM INFORMATION
ITEM No.
5.D.
STAFF SPONSOR: CATRIEN DE BOER
ORIGINAL AGENDA DATE: 11/04/24
AGENDA ITEM TITLE Amendment to Grant Agreement #23-188 for Polychlorinated biphenyl (PCB)
Monitoring and Evaluation
CATEGORY ❑ Discussion
Mtg Date
I1
Motion
Date 11/04/24
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
M Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Mtg
SPONSOR ❑Council ❑Mayor ❑HR ❑DCD ❑Finance ❑Fire ❑TS ❑P&R ❑Police 11PIV ❑Court
SPONSOR'S In early September 2024, DOE invited Tukwila to apply for additional funding specifically
SUMMARY for PCB monitoring and evaluation to be added to our existing DOE Grant. On September
26th we were notified that we received the supplemental funding and would need to spend
it by June 30, 2025. Council is being asked to accept this amendment to Grant Agreement,
contract #23-188 for PCB monitoring.
REVIEWED BY
►1 Trans&Infrastructure
❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev.
❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
10/28/24 COMMITTEE CHAIR: ARMEN PAPYAN
❑ LTAC
DATE:
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Public Works Department
Unanimous Approval; Forward to the Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$446,144.00 $0.00 $0.00
Fund Source: DOE GRANT, CITY MATCH FOR EMP/ DECANT
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/04/24
MTG. DATE
ATTACHMENTS
11/04/24
Informational Memorandum dated 10/25/24
Award Notice Email
Minutes from Transportation and Infrastructure Committee meeting of 10/28/24
(distributed separately)
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City of Tukwila
Thomas McLeod, Mayor
Pubtic Works Department - Pete Mayer, Interim Director
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Services Committee
FROM: Pete Mayer, Deputy City Administrator/ Interim Public Works Director
BY: Catrien de Boer, Public Works Analyst
CC: Mayor McLeod
DATE: October 25, 2024
SUBJECT: Amendment to Grant Agreement #23-188 for Polychlorinated biphenyl (PCB)
Monitoring and Evaluation
Project No. 32441201
ISSUE
Accept a Department of Ecology (DOE) Water Quality Grant award for Polychlorinated biphenyl (PCB)
evaluation within the City's stormwater drainage system in the amount of $446,144.
BACKGROUND
On July 24th, 2023, Council authorized the City to accept a DOE Water Quality Grant to fund the
development of an Enhanced Maintenance Plan (EMP) and decant facility design. In early September
2024, DOE invited Tukwila to apply for additional funding specifically for PCB monitoring and evaluation
to be added to our existing DOE Grant (Contract No. 23-188). PCBs are man-made chemicals
previously used in hundreds of industrial and commercial applications including electrical equipment,
paint, pigments, and dyes. PCB manufacturing was banned in 1979 but the chemicals are still found in
the environment.
DISCUSSION
On September 26, 2024, City staff were notified that we received supplemental funding in the amount
of $446,144 for PCB monitoring and evaluation. We propose to monitor PCBs using sediment traps in
up to 15 different locations around the City to detect and test for the presence of PCBs. This funding
must be spent by June 30th, 2025. DOE proposes issuing this funding to Tukwila via an amendment to
our existing agreement, Contract No 23-188.
FISCAL IMPACT
The City has been awared an additional $446,144 in funding through our existing grant agreement with
the DOE. There is no local city match associated with this supplemental funding.
Current DOE Grant Agreement
City Match for EMP/Decant
Amendment #1 for PCB Monitoring
Total
Project Budget Notes
$462,043.00
$81,537.00
$446,144.00
$989,724.00
EMP and Decant Facility Design
15% of original grant amount
PCB Evaluation/Monitoring
RECOMMENDATION
Council is being asked to accept this amendment to Grant Agreement, contract #23-188 for PCB
monitoring and consider this item on the Consent Agenda at the November 4th Regular Meeting.
Attachments: Award Notice Email
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From: Weisman, Kitty (ECY) <kitw461@ECY.WA.GOV>
Sent: Thursday, September 26, 2024 11:33 AM
To: Russell Betteridge <Russell.Betteridge@TukwilaWA.gov>; Sherry Edquid <Sherry.Edquid@TukwilaWA.gov>; Catrien
de Boer <Catrien.deBoer@TukwilaWA.gov>; Mike Perfetti <Mike.Perfetti@TukwilaWA.gov>
Cc: Nejedly, Jeffrey (ECY) <JNEJ461@ECY.WA.GOV>; Schwing, Jessica (ECY) <jess461@ECY.WA.GOV>; Zehner, Sarah
(ECY) <szeh461@ECY.WA.GOV>; McCrea, Rachel (ECY) <rmcc461@ECY.WA.GOV>; Neculae, Cleo (ECY)
<CNEC461@ECY.WA.GOV>; Howie, Douglas (ECY) <doho461@ECY.WA.GOV>; Izumoto, Karen (ECY)
<kizu461@ECY.WA.GOV>; Kasmari, Jessica (ECY) <kasi461@ECY.WA.GOV>
Subject: PCB Funding - Congratulations & Next Steps
Good Morning Mike, Russell, Sherry, and Catrien,
Thank you for submitting a proposal for Ecology's PCB discretionary funding. We have reviewed your PCB
proposal, and I am pleased to inform you that your project has been selected to receive funding up to $446,144.
This award reflects your original funding request minus the optional testing costs, as those pollutants are not
within the parameters of this funding.
As we discussed, the most expedient approach to award this funding is to amend your current Enhanced
Maintenance Plan agreement WQC-2024-Tukwil-00085, which we will handle on our end once we have
determined the scope of work for your PCB project. You do not need to request an amendment via EAGL, and this
way you can continue to submit PRPRs for your EMP project without any delays.
We would like to set up a meeting with you to negotiate the PCB project scope of work, tasks and deliverables.
Please let me know your preferred meeting date and time below. If these don't work for you, please suggest some
dates and times that do, and we will go from there:
10/8: 8:30-10am & 2:30-3:30pm
10/10: 3-4pm
10/14: 1-2pm & 3-4pm
10/15: 2-4pm
10/21: 3-4pm
10/22: 9am — noon
10/24: 10am — noon
Thank you so much and we look forward to working with you on this project!
Kitty Weisman (she, hers)
Stormwater & Nonpoint Grant Manager
Water Quality Department, Northwest Regional Office
Washington State Department of Ecology
(cell) 425-213-9065
0 DEPARTMENT 01
ECOLOGY
State c+w,wngton
CAUTION: This email originated from outside the City of Tukwila network. Please DO NOT open
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Notice: Emails and attachments may be subject to disclosure pursuant to the Public Records Act (chapter 42.56 RCW).
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