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Home My WebLink AboutReg 2024-11-04 Item 5F - Grant Acceptance - 2 Grants for 42nd Ave S Bridge Final Design and Construction with WA Department of Transportation for $12,000,000 and $17,000,000 (Total $29,000,000)COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 11/04/24 JR ITEM INFORMATION ITEM No. 5.F. STAFF SPONSOR: CATRIEN DE BOER ORIGINAL AGENDA DATE: 11/04/24 AGENDA ITEM TITLE 42nd Ave S Grants — Final Design and Construction Grants WSDOT Local Bridge Program and Move Ahead Washington Program CATEGORY ❑ Discussion Mtg Date a Motion Date 11/04/24 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg SPONSOR ❑Council ❑Mayor HR ❑DCD ❑Finance ❑Fire TS P&R ❑Police 11PJV ❑Court SPONSOR'S In 2021, City staff were notified that we received the full grant award of $12,000,000 from SUMMARY the Local Bridge Program for the bridge replacement. In 2022, City staff were notified that we received the full grant award of $17,000,000 from the MAW Program. The City expects to use these for final design and construction expenses. Council is being asked to accept two grants to fund final design and construction of the 42nd Ave S Bridge in the amounts of $12,000,000 and $17,000,000 for a total of $29,000,000. REVIEWED BY a Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Arts Comm. 10/28/24 Finance ❑ Parks Comm. ❑ Planning/Economic Dev. Comm. ❑ Planning Comm. CHAIR: ARMEN PAPYAN LTAC DATE: COMMITTEE RECOMMENDATIONS: SPONSOR/ADMIN. COMMII°IEE Public Works Department Unanimous Approval; Forward to the Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $29,000,000 $0.00 $0.00 Fund Source: GRANT AWARD Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/07/24 MTG. DATE ATTACHMENTS 10/07/24 Informational Memorandum dated 09/20/24 Award letters Vicinity Maps Minutes from Transportation and Infrastructure Committee meeting of 10/28/24 (distributed separately) 59 60 City of Tukwila Thomas McLeod, Mayor Public Works ❑eportment - Pete Moyer, Interim Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Pete Mayer, Deputy City Administrator/ Interim Public Works Director BY: Catrien de Boer, Public Works Analyst CC: Mayor McLeod DATE: October 25, 2024 SUBJECT: 42"d Ave S Grants — Final Design and Construction Grants Project No. 91840404 WSDOT Local Bridge Program and Move Ahead Washington Program ISSUE Accept two grants for the final design and construction of the 42nd Ave S Bridge: Local Bridge Program in the amount of $12,000,000 and Move Ahead Washington (MAW) Program in the amount of $17,000,000 for a total of $29,000,000. BACKGROUND In 2019 and 2020, Council authorized staff to submit applications to the Local Bridge Program and the MAW Program to fund the replacement of the 42nd Ave S Bridge. The 42nd Ave S Bridge is structurally deficient and is on track to be replaced in the coming years. DISCUSSION In 2021, City staff were notified that we received the full grant award of $12,000,000 from the Local Bridge Program for the bridge replacement. In 2022, City staff were notified that we received the full grant award of $17,000,000 from the MAW Program. FISCAL IMPACT The City was awarded $29,000,000 in grant funding for the complete replacement of 42nd Ave S Bridge. The City expects to use the Local Bridge Program grant for construction expenses, which reimburses at 100% (no local city match) if obligated before Sept. 2026. The City expects to use the MAW Grant for final design and construction, which reimburses at 100% (no local city match). Project Budget Local Bridge Program $12,000,000 Move Ahead Washington $17,000,000 Total $29,000,000 RECOMMENDATION Council is being asked to accept two grants to fund final design and construction of the 42nd Ave S Bridge in the amounts of $12,000,000 and $17,000,000 and consider this item on the Consent Agenda at the November 4th Regular Meeting. Attachments: Award Letters (Local Bridge Program and Move Ahead Washington) Vicinity Map 61 62 Ti;Washington State AMR Department of Transportation July 15, 2021 Mr. Hari Ponnekanti, P.E. Interim Public Works Director City of Tukwila 6300 Southcenter Blvd., Suite 100 Tukwila, Washington 98188 Transportation Building 310 Maple Park Avenue S.E. P.O. Box 47300 Olympia, WA 98504-7300 360-705-7000 TTY: 1-800-833-6388 www.wsdot.wa.gov 42nd Ave South Bridge FFY 2021 Local Bridge Program Selections Federal Funding Dear Mr. Ponnekanti• WSDOT is pleased to advise you that the above -mentioned bridge project was recently selected to receive funding through the Local Bridge Program. The federal funding is limited to the amount shown below: 42nd Ave South Bridge $12,000,000 Scope: Replacement NOTE: This project requires a 13.5% local match during the preliminary engineering/design and right of way phases. Projects that authorize construction by December 2024, are eligible for 100% federal fundingfor eligible costs. If construction is authorized after December 2024, 13.5% local match is required. In order to meet state and federal requirements, the following are required: • Project expenditures incurred before receiving notice from Local Programs of federal fund authorization are not eligible for reimbursement. • Please refer to the Local Programs webpage for detailed information, including: (http://www.wsdot.wa.gov/localprograms/) ✓ Local Agency Guidelines (LAG) manual for the requirements regarding programming, authorization, reimbursement, etc.; ✓ Projects utilizing federal funds must be included in your current Transportation Improvement Program (TIP) as a complete programmed project. Once your TIP amendment is approved, WSDOT will amend the Statewide Transportation Improvement Program (STIP); ✓ Funding and billing forms; ✓ Quarterly Project Reporting is required to be completed by the end of March, June, September, and December each year. To access the database you will need an account name and password. Your account name is Tukwila and your password is Tukwi785. The password is case sensitive. • If the project is not actively pursued, or becomes inactive (23 CFR 630), the project is at risk of being cancelled, funds repaid and reprogrammed. 63 Hari Ponnekanti, P.E. Interim Public Works Director City of Tukwila 42nd Ave South Bridge July 15, 2021 • FHWA requires that all projects are ADA compliant upon completion or the federal funds must be repaid. As a reminder, Local Programs requires all agencies to submit monthly progress billings to ensure timely reimbursement of eligible federal expenditures. Also, it is critical that your agency adhere to the project schedule previously provided, to ensure the delivery of the local federal program. For assistance please contact Mehrdad Moini, your Region Local Programs Engineer, at 206.440.4734. Sincerely, 57-&-p-hermie-Tax Stephanie Tax Interim Director Local Programs SJT:sas cc: Kelly McGourty, Transportation Director, PSRC Mehrdad Moini, Northwest Region Local Programs Engineer, MS NB82-121 64 WWashington State AIII Department of Transportation March 31, 2022 Mr. Hari Ponnekanti, P.E. Public Works Director City of Tukwila 6300 Southcenter Blvd., Suite 100 Tukwila, Washington 98188 Transportation Building 310 Maple Park Avenue S.E. P.O. Box 47300 Olympia, WA 98504-7300 360-705-7000 TTY: 1-800-833-6388 www.wsdot.wa.gov 42nd Avenue Bridge Move Ahead WA — Capital Projects 2022 Supplemental Transportation Budget State Funding Dear Mr. Ponnekanti• WSDOT is pleased to advise you that the above -mentioned project was selected to receive funding in the 2022 Supplemental Transportation Budget through the Move Ahead Washington (MAW) — Capital Projects program. The state funding is limited as shown below: 42nd Avenue Bridge $17,000,000 2021-23 Available Funding: $17,000,000 Scope: Complete replacement of the existing bridge which is structurally deficient and functionally obsolete. In the event the 2021-23 funding is not all reimbursed, WSDOT will request the remaining funding through the 2023-25 budget development. Until the funding is provided by the legislature, WSDOT can only reimburse your agency for the approved work completed each biennium, as reflected above. Therefore, it is critical that the Local Project Report is updated detailing the project's delivery, so that the funding aligns with the schedule. In order to meet the state requirements, the following are required: • Project expenditures incurred before receiving notice from Local Programs of state fund authorization are not eligible for reimbursement. • Please refer to the Local Programs webpage for detailed authorization information including: (https://wsdot.wa.gov/business-wsdot/support-local-programs) ✓ Local Agency Guidelines (LAG) manual for detailed requirements; ✓ Transportation Improvement Program (TIP) and Statewide Transportation Improvement Program (STIP) amendments, as applicable; ✓ Funding and billing forms; ✓ Local Project Report is required to be completed by the end of June and December each year. To access the database you will need an account name and password. Your account name is Tukwila and your password is Tukwi785. The password is case sensitive. 65 Hari Ponnekanti, PE City of Tukwila 42nd Avenue Bridge March 31, 2022 Local Programs encourages all agencies to submit monthly progress billings to ensure timely reimbursement of eligible expenditures. For assistance please contact Mehrdad Moini, your Region Local Programs Engineer, at 206.440.4734. Sincerely, /6?-i--- Jay Drye, PE Director Local Programs JD:st:ml cc: Kelly McGourty, Transportation Director, PSRC Mehrdad Moini, Northwest Region Local Programs Engineer, MS NB82-121 66 White [enter Mt View Bunco Normandy Park Tukwila eaTac sE Npwp°'r N, Newcastle Cougar Moun rain Sq Ms a East Renton Rd Highlands Renton 42nd Avenue S Bridge Replacement Project Vicinity Map i tis Duwarnish S 112th 5t 5fi5lb5� 5 160 5t Tukwila Community 1-3 Center a c r4 0 99 er n pi ▪ lf▪ l Riverron q- 4P 42"d Avenue S Bridge Idd - w 7- 4.2 Lri Ln S JraLO S S S Leo 5t 5 Ryar1 5E 57 t h AVe 5 59th Ave S ,RtrOrt Burlington-Northern/Santa Fe Railroad Intermodal Freight Facility Anenta 0 s 133 rd 'L 5 140[h St Access Path Foster ▪ re5 r Sr Foster Golf. Links 64th Ave 5 Skyway Baker Commodities 67