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HomeMy WebLinkAbout1972-09-18 Regular MinutesSeptember 18, 1972 8:00 pm FLAG SALUTE AND CALL TO ORDER ROLL CALL OF COUNCIL MEMBERS MINUTE APPROVAL VOUCHER APPROVAL Animal Control ORDINANCES AND RESOLUTIONS Ord. #729 Fire Control TUKWILA CITY COUNCIL REGULAR MEETING Tukwila City Hall Council Chambers MINUTES MOVED BY JOHANSON, SECONDED BY HILL, TO APPROVE THE VOUCHERS FOR PAYMENT. CARRIED. Vouchers #2361 #2435 Current Fund #2361 #2393 6,226.47 Street Fund #2394 #2412 22,948.51 Water Fund #2413 #2421 7,490.74 Sewer Fund #2422 #2432 5,066.00 Emerg. Empl. Fund #2433 310.78 W/S Const. Fund #2434 #2435 36,180.77 $78,223.27 W/S Rev. Warrants #26 #27 36,180.77 342 Mayor Todd led the Pledge of Allegiance and called the meeting of the Tukwila City Council to order. GARDNER, HILL, JOHANSON, STERLING, STEVENS, 1bAYNOR, CRAIN. Councilman Gardner requested that his "no" votes be included in the minutes. MOVED BY GARDNER, SECONDED BY HILL, TO AMEND THE MINUTES OF SEPT. 5, 1972, TO INCLUDE COUNCILMAN GARDNERS NO VOTES ON ORD. 728 ORD. 725. CARRIED. Councilman Hill asked if the city could specify 98067 as the desired zip code for the City. Mayor Todd replied that this was the Postmasters perogative but that the city could ask for this particular zip code. MOVED BY HILL, SECONDED BY TRAYNOR, TO AMEND THE MINUTES OF SEPT. 5, 1972, TO INCLUDE 98067 IN THE ZIP CODE CHANGE, FOR FURTHER CORRESPONDENCE. CARRIED. MOVED BY STEVENS, SECONDED BY JOHANSON, TO AMEND THE MINUTES OF SEPT. 5, 1972, PAGE 340; RE: WORK MEETING, TO READ STEVENS AS MAKING THE MOTION INSTEAD OF STERLING. CARRIED. It was then MOVED BY HILL, SECONDED BY JOHANSON, TO APPROVE THE MINUTES OF SEPT. 5, 1972, AS AMENDED. CARRIED. MOVED BY JOHANSON, SECONDED BY HILL, TO AMEND THE AGENDA TO INCLUDE A DISCUSSION ON KING COUNTY 0 ANIMAL CONTROL. CARRIED. Mr. Gerard of King County Animal Control stated that if King County handles the licensing there will be no additional cost to the city and that part of the licensing fee will be rebated to the city. The license fee will be $3 for a cat and $6 for a dog regardless of sex or whether spayed or neutered. Their service will patrol the area and handle all problems, even large animals. Mayor Todd asked if a contract would be required. Mr. Gerard replied that a gentlemen's agreement would be sufficient at this time. MOVED BY JOHANSON, SECONDED BY HILL, TO SOLICITE THIS SERVICE FOR THE REMAINDER OF THE YEAR, THEN A FINAL ORDINANCE AND CONTRACT WILL BE EXECUTED AT THE FIRST OF NEXT YEAR. CARRIED. MOVED BY STEVENS, SECONDED BY HILL, TO READ PROPOSED ORDINANCE BY TITLE ONLY. CARRIED. Attorney Parker read Ordinance establishing specifications and standards for fire hydrants installed within the corporate limits of the City of Tukwila. MOVED BY JOHANSON, SECONDED BY HILL, TO ACCEPT ORD. 729 IN ITS ENTIRETY. CARRIED. TUKWILA CITY COUNCIL MEETING Page 2, ORDINANCES AND RESOLUTIONS cont. 343 Ord. #730 MOVED BY HILL, SECONDED BY JOHANSON, TO READ Fire Protection Systems PROPOSED ORDINANCE. CARRIED. Attorney Parker read Ordinance establishing minimum requirements for fire protection systems in buildings within the City of Tukwila used for assembly, educational, industrial, istitutional, merchantile, storage and multi- family dwelling purposes. MOVED BY JOHANSON, SECONDED BY HILL, TO ACCEPT ORD. 730 AS READ. CARRIED. Res. #312 MOVED BY STEVENS, SECONDED BY HILL, TO READ Budget: Municipal Court PROPOSED RESOLUTION. CARRIED. Attorney Parker read Resolution transferring funds from the Legal Department to the Municipal Court Department, and establishing a Municipal Court budget therewith. MOVED BY HILL, SECONDED BY STERLING, TO ADOPT RESOLUTION 312 AS READ. CARRIED. Councilman Hill asked when the Court would start. Attorney Parker stated on Tuesday the 17th of October. Res. #313 MOVED BY CRAIN, SECONDED BY TRAYNOR, TO READ City Hall Architect PROPOSED RESOLUTION. CARRIED. Attorney Parker read Resolution designating Benjamin F. McAdoo and Company as architect for the proposed City Hall. MOVED BY HILL, SECONDED BY STEVENS, TO ADOPT RESOLUTION 313 AS READ. The motion CARRIED with Councilman Gardner voting no. Ord. #731 MOVED BY JOHANSON, SECONDED BY CRAIN, TO READ Use of Forward Thrust PROPOSED ORDINANCE. CARRIED. Attorney Parker Funds read Ordinance amending Ordinance 670, section 7, to authorize use of forward thrust street funds to be deposited in the General Obligation Bond Fund, 1971. MOVED BY JOHANSON, SECONDED BY STEVENS, TO ADOPT ORDINANCE 731 AS READ. The motion CARRIED with Councilman Gardner voting no. Res. #314 Investment of Funds Res. #315 Mutual Aid Agreement: Fire Dist. #1 CORRESPONDENCE AND CURRENT BUSINESS City Hall Site Accounting Systems MOVED BY STERLING, SECONDED BY HILL, TO READ l`' PROPOSED RESOLUTION. CARRIED. Attorney Parker read Resolution authorizing the City Treasurer to invest funds from the bond reserve fund in redemption of City of Tukwila LID 13 and 15 bonds. MOVED BY HILL, SECONDED BY S'1'ERLING, TO ADOPT RESOLUTION 314 AS READ. CARRIED. MOVED BY TRAYNOR, SECONDED BY STEVENS, TO READ PROPOSED RESOLUTION BY TITLE ONLY. CARRIED. Mayor Todd stated that the footage requirements 's were not in at this time. MOVED BY HILL, SECONDED BY JOHANSON, TO TABLE THIS DISCUSSION UNTIL THE NEXT MEETING. CARRIED. 0 Mrs. Mary Kreidler, Billing Clerk, made a brief presentation to Council on four possible means of correcting accounting problems that have arisen in the City Clerk, City Treasurer and Utility Billing 0�1 Attorney Parker read Resolution permitting the City of Tukwila to respond with fire fighting equipment and authorizing the Mayor and Fire Chief to enter into a mutual aid agreement with King County Fire District No 1. MOVED BY STEVENS, SECONDED BY CRAIN, TO ADOPT RESOLUTION 315 IN ITS ENTIRETY. CARRIED. Mayor Todd thanked Fire Chief Crawley for his deligence in securing this automatic response contract. TUKWILA CITY COUNCIL MEETING Page 3, CORRESPONDENCE AND CURRENT BUSINESS cont. Accounting Systems cont. NEW BUSINESS Water Survey Bid Award LID 18 Bid Award Strander Bridge Boulevard Extension Call For Bids Police Base Station Radio Mobile Radio Units Call For Bids City Shops ding as follows: ,000.00 Shop Fund ,000.00 icb Sales Tax ance from Building d Acquisition Fund DEPARTMENT COMMITTEE REPORTS Police Public Works Director areas, on the Burroughs equipment presently used. Mayor Todd discussed the possibility of buying computer time from the City of Renton. Shirlee Kinney, City Clerk stressed to Council the time factor involved in implementing any new type of system and expressed much concern over the frequent breakdowns and inadequacies of the present machinery Councilman Gardner suggested that Council meet with Burroughs to find out why the city is having so much trouble with the present machine. MOVED BY STERLING, SECONDED BY HILL, TO DISCUSS THIS WITH A BURROUGHS REPRESENTATIVE AT A WORK MEETING TO BE HELD SEPT. 25th, AT 7:30PM, AND AT THAT TIME TO NOTIFY THE CITY CLERK OF ANY POSSIBU ACTION. CARRIED. Mayor Todd asked the Council to drop this Tabled motion until another time. 344 Mr. Harstad of Harstad Associates distributed bid tabulations to the Council. The bids received were�l far over the engineers estimate. There was much 10" h discussion as to the qualification of the bidders and whether or not they met HUD requirements. The apparent low bidder was Dyad Construction. Mr. Harstad stated that he would like time to check further into the bids. He also stated that most of the easements are in and that the remainder will be in soon. MOVED BY TRAYNOR, SECONDED BY HILL, TO TABLE THIS UNTIL TUESDAY NIGHT. CARRIED. Mayor Todd stated that the bids came in much over the engineers estimates, he further stated that P9 the engineers will meet Tuesday to discuss the i high bids. MOVED BY STEVENS, SECONDED BY HILL, TO TABLE THIS UNTIL TUESDAY NIGHT. CARRIED. MOVED BY CRAIN, SECONDED BY HILL, TO CALL FOR BIDS ON A BASE STATION RADIO MOBILE RADIO UNITS, WITH BIDS TO BE OPENED AT 3:OOPM ON MONDAY OCT. 2ND, ,oil 1972, IN THE COUNCIL CHAMBERS. CARRIED. Attorney Parker read the call for bids. Mayor Todd stated that all the specs are in and the City is ,L ready to go out for bids. He further stated that P the application for a grant for the City Shops was denied and that the City will fund this project out of the Building and Land Acquisition Fund. MOVED BY JOHANSON, SECONDED BY STEVENS, TO CALL FOR BIDS ON THE CITY SHOPS, WITH BIDS TO BE OPENED AT 2:00 PM ON FRIDAY OCT. 6TH, 1972 IN THE COUNCIL CHAMBERS. CARRIED. Police Chief, John Sheets, reported that the Police Department was holding a hunting program at the elementary school; a 4 hour course, as a pre requisit to obtaining hunting licenses. There were 25 students attending. Public Works Director, Steve Hall, reported that he had been in touch with Mr. Botch, of Water Dist. #75 and that it would cost $875 to get a complete analysis of the existing system. He recommended that the City have this analysis made. Mr. Hall also reported on a UAB meeting he attended Re: TUKWILA CITY COUNCIL MEETING Page 4, DEPARTMENT COMMITTEE REPORTS cont. Pub. Wks.- cont. Fire Planning Engineers Park Board Street Committee Street City Clerk AUDIENCE COMMENTS RECESSED: 9:55 pm 345 funding for 1973 -74, at a cost of 8 Million dollars. They are planning to phase out in 1976, but hope to be able to extend. Councilman Johanson told Mr. Hall that if the funds were available for the water survey, to go ahead with the study. Fire Chief, Hubert Crawley stated that the Dept. is cross training Firemen and that there will be two Departments on call from now on. He then stated that he has begun working on specs for new equipment and that they will be ready to call for bids in late October or early November. Planning Coordinator, Del Moss, stated that on Thursday night there will be two rezone applications and one variance application before the Planning Commission. He also stated that there are three large structures in the Andover area that are awaiting ACC approval. He then reported on two RIBCO meetings he had attended; the topics of which were population and growth into areas of open- space. Mr. Bob Hawkins, of Hill, Ingman Chase, reported that testing of the Lift Station will be held Tues. morning. He then stated that the plans for LID 19 are complete and the specs will be available soon. He noted it would take E.P.A. two weeks for approval to advertise and since we will be getting into wet weather soon, posed the possibility of going to bid in early spring. Councilman Traynor reported that rockery has been purchased for back of the Fire Station at the Park and that plans are under way to restore the band- stand. He requested a meeting for 7:30 pm Tues. evening to go over the Park Budget. Councilman Hill commented on the yellow striping on the City Streets and reported there are only two more streets left to be striped. Mr. Steve Hall reported that the Street Dept. had 36 service calls for the month with 21 signs and posts needing repair. There were 37 service calls for the water dept. and 26 general service calls. He reported that they will be re signing the school areas first. Shirlee Kinney, City Clerk, appointed Donna Maxwell as temporary Deputy City Clerk in her absence, to attend a State Finance Officers Convention. Ron Mettler reminded citizens that Political signs must be removed by Tuesday. He also stated that letters will be sent out to that effect. MOVED BY JOHANSON, SECONDED BY S'IEVENS, TO RECESS THIS MEETING UNTIL TUESDAY NIGHT, SEPT. 19TH, AT 8:00 PM. CARRIED. TUKWILA CITY COUNCIL MEETING Page 5, September 19, 1972 CALL TO ORDER ROLL CALL OF COUNCIL MEMBERS OLD BUSINESS LID 18 Bids Mayor Todd called the recessed meeting of the Tukwila City Council to order. 346 GARDNER, HILL, JOHANSON, STERLING, TRAYNOR, CRAIN. WITH COUNCILMAN STEVENS ARRIVING AT 8:30 PM. Attorney Parker read a letter from Howard Harstad of Harstad Associates. The letter listed the three low bidders of Schedule A as follows: Dyad Construc- tion, $236,008.50; Taylor Utilites Ben Holt Construction, a joint venture, $250,362.00; and Holt Construction, $255,428.25. The letter also stated that Dyad Construction, the low bidder, is a new company and is having some difficulty with a water project for Water district 90. This was Dyad's second project and is approximately 12 months over the original completion date. Dyads first project, a sewer project for the City of Seattle, was completed on time. The letter indicated that the second bidder, a joint venture of Taylor Utilities Ben Holt Construction apparently did not tender an affirmative action program with their bidding documents. The third bidder, Holt Construction, is also the low bidder on Schedule B with a bid of $17,692.50. Attorney Parker then read a letter from Aiken, St. Louis Siljig, Re: Holt Construction Company; dba King Construction Co. The letter indicated that the Holt Construction Company's submitted bid is one single bid for one project (the entire project). It may not be treated otherwise. If the bid is to be treated other than submitted and intended (that is, as a single bid for one project) it is respectfully requested that Holt Construction's bid be withdrawn and that it's bond be returned. The Mayor then asked if their was anyone to represent Dyad. Mr. Rick Egge, President of Dyad, told Council that his company is fairly new and that they have completed 1 sanitary sewer job and have 1 water job in process. He stated that there have been many problems with the water job, but he feels they did a real good job and have heard no derogatory remarks from any of the property owners involved. Attorney Parker asked if there would be any trouble securing a bond if awarded the job. Mr. Egge replied that there would be no trouble. Mayor Todd then asked for Mr. Egge's qualifications. Mr. Egge stated that he was a graduate Civil Engineer and added a work resume. MOVED BY GARDNER, SECONDED BY CRAIN, TO ACCEPT THE LOW BIDDER, DYAD CONSTRUCTION, FOR CONSTRUCTION OF L.I.D. 18. CARRIED. There was much discussion as to whether section A B could be awarded seperate and if so would we be in violation of HUD by not seperating according to lowest bid. Council was assured that the schedules were seperate, it was then MOVED BY CRAIN, SECONDED BY STEVENS, TO AMEND THE FIRST MOTION TO READ, SCHEDULE A TO BE AWARDED TO THE LOW BIDDER, DYAD CONS'1'RUCTION, AND SCHEDULE B TO BE AWARDED TO THE LOW BIDDER, WASHINGTON ASPHALT, SUBJECT TO THE APPROVAL OF HUD. CARRIED. The subject of Holt Constructions requested bid withdrawl was again referred to. It was MOVED BY JOHANSON, SECONDED BY STEVENS, TO ACCEPT HOLT CONSTRUCTION CO'S REQUEST TO WITHDRAW BID WITH TUKWILA CITY COUNCIL MEETING Page 6, OLD BUSINESS cont. LID 18 cont. Strander Bridge Bids RECESSED: 9:00 pm September 20, 1972 CALL TO ORDER ROLL CALL OF COUNCIL MEMBERS OLD BUSINESS Strander Bridge Bids RETURN OF THEIR BID BOND. CARRIED. 347 Mayor Todd reported that he had been in touch with the Department of Fisheries in hopes of getting an extension on the deadline now set for being out of the river. He stated that with an extension it would be possible to go out for rebid but he had no information as of yet. Councilman Traynor asked to have an engineer present at the next meeting. Mayor Todd assured the Council of an engineer. MOVED BY TRAYNOR, SECONDED BY STEVENS, TO RECESS UNTIL 8:00 PM WEDNESDAY, OCT. 20TH. CARRIED. Mayor Todd called the recessed meeting of the Tukwila City Council to order. GARDNER, HILL, JOHANSON, STERLING, STEVENS, TRAYNOR, CRAIN. Mr. Jack Dovey, of Wilsey Ham, reported that they had checked all the bids, he then presented bid tabulations to the Council. He stated that he had been in contact with the low bidder, Peter Kewit, to see if it was possible to reduce the price to make it more favorable. He went through a list of items that could be deleated and the price savings to the City. Mr. Dovey suggested that the city could contract with Kewit or the other options are to throw all bids out rebid; rebid deleating the items discussed, with a possibility that the bids may come in higher than Kewit or the City could redesign and rebid. He said they could have the new specs available by the 29th and the city could have bid opening on Oct. 10, 1972. He stated that his company has been in contact with the Department of Fisheries and that the situation was reviewed by that Department and they gave a verbal extension until Dec. 31, 1972 and at that time they "would consider a further extension Mayor Todd asked if this would be in writting. Mr. Dovey replied that it would take about 7 days before receiving a letter of conforma- tion. Council then reviewed the plans. Lengthy discussion followed after which it was MOVED BY S1EVENS, SECONDED BY HILL, TO REJECT ALL BIDS AS BEING TOO HIGH AND TO REDESIGN AND REBID THE STRANDER BRIDGE AND EXTENSION. CARRIED. There was much discussion about the amount of money the city could commit to this project and reasons why the bids were much higher than the engineers estimate. There was a general willingness on the part of the business community to underwrite the balance if city funds are inadequate. MOVED BY CRAIN, SECONDED BY STEVENS, TO AMEND THE PREVIOUS MOTION TO INCLUDE THE PLACING OF A MAXIMUM OBLIGATION ON THE CITY OF $305,000.00 TOWARD THE STRANDER EXTENSION WHICH WOULD INCLUDE THE TOTAL PROJECT IN ADDITION TO THE $370,000.00 GRANT TO THE CITY. This brought a roll call vote; 4 Ayes: Hill, Sterling, Stevens, Crain, 3 Nos: Gardner, Johanson, Traynor. The motion CARRIED. TUKWILA CITY COUNCIL MEETING Page 7, ADJOURNMENT 9:45 pm MOVED BY STEVENS, SECONDED BY HILL, THAT THE MEETING ADJOURN. CARRIED. A'1 Frank Todd, Mayor ,K Shirlee A Kinney, City Clerk 34S