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Home My WebLink About2024-11-22 - Request for Qualifications - On-Call Professional Civil Engineering ServicesCity of Tukwila Request for Qualifications (RFQ) On -Call Professional Civil Engineering Services 1. Introduction The City of Tukwila Public Works Department serves as an important operating department of the city by protecting the health and safety of residents, visitors, and businesses. The Department designs, maintains, repairs, and constructs the City's essential transportation, water, sewer, and surface water infrastructure. Public Works also supports other departments through the purchase and upkeep of the City's vehicles and facilities. The Department is committed to providing quality services to the public by continuously improving infrastructure citywide. With more than 22,600 residents and a daytime population exceeding 150,000, Tukwila is one of the most diverse communities in the nation. The City is seeking proposals from qualified firms to provide on -call professional civil engineering consulting services to supplement City staff capabilities. A current copy of the City's Capital Improvement Program (CIP) can be found here: https://www.tukwilawa.gov/wp-content/uploads/PW-Current-CIP.pdf 2. Scope of Services The City of Tukwila is seeking on -call professional engineering consulting services from qualified firms. Services will include, but are not limited to, the following: - Project Management and Engineering Support: Provide civil engineering design and/or construction management services for infrastructure maintenance and capital improvement projects. Assist with project planning, technical design, engineering, and construction matters. - Plan Review: Support the City's permitting process by reviewing civil engineering aspects of public and private development, including streets/transportation, utilities (water, sewer, stormwater), and facilities. Ensure that cost estimates align with design documents and specifications, and make recommendations for improvements. - Cost Estimating: Develop and/or review detailed project cost estimates, including unit pricing for labor, materials, and equipment. Provide lifecycle cost analysis, long-term maintenance cost projections, and value engineering to optimize project costs without compromising quality or timelines. - Construction Administration: Provide construction administration services, including reviewing material submittals, shop drawings, RFIs, draft change orders, and pay estimates. Attend project meetings such as pre -bid, bid award, progress, and construction meetings as requested. - CIP Support: Assist in the development and review of project plans, specifications, and cost estimates related to the City's CIP, which includes transportation, utility, and stormwater projects. Projects may include street resurfacing, utility placement, sewer and storm drain design, and traffic signal/street lighting improvements. - Technical Consultation: Provide ongoing consultation on engineering, design, and construction -related matters for diverse public and private projects. Support Public Works staff with technical guidance on infrastructure projects. Additional services may include franchise agreement support, feasibility studies, and strategic planning for project budgets and timelines. 3. Minimum Qualifications To be eligible for this contract, firms must meet the following minimum qualifications: - Expertise in civil engineering and plan review with a focus on meeting local, state, and federal regulatory requirements. - Extensive experience in public infrastructure projects, including transportation, stormwater, and utilities. - Knowledge of construction administration, including change order management, bid certification, and project cost estimating. - Ability to provide support for capital improvement projects, especially in cost estimating, project budgeting, and life -cycle cost analysis. 4. Desired Qualifications Preferred qualifications include: - A minimum of five years of experience providing similar on -call engineering services to public agencies. - Demonstrated experience with CIP projects or similar municipal programs. - Expertise in conducting cost risk analysis, contingency planning, and value engineering. - Familiarity with Tukwila's infrastructure, including knowledge of the city's public facilities, transportation, water, sewer, and surface water systems. 5. Submittal Requirements Consulting firms must submit a Statement of Qualifications (SOQ) that includes the following: - Cover Letter: A summary of the firm's relevant experience in civil engineering, cost estimating, and plan review. - Qualifications of Key Personnel: A list of key personnel, their roles, and their qualifications, particularly for plan review, cost estimating, and construction management. - References: At least three references from similar projects, with an emphasis on roadway and utility cost estimating, plan review, and construction administration. - Licensing Information: Include licensing information for Professional Engineers (PE) in Washington State involved in the work. The Proposal must not exceed 20 pages, exclusive of covers, section dividers, or appendices. The Proposal may be presented in either portrait or landscape orientation. With the exception of charts and graphs, all text must be in an 11-point font size or larger. Text within charts and/or graphs may be smaller than 11 point but must be a readable size font. Submissions are due by 5:00 p.m. on 11/22 at the following link: City of Tukwila RFQ Submittal Upload 6. Evaluation Criteria Submissions will be evaluated based on the following criteria: Evaluation Criteria Weight Qualifications for Services 30 points Relevant Experience with Public Agencies 25 points Key Personnel Expertise and Availability 25 points Project Management and Responsiveness 10 points References 10 points 7. Selection Process The City will evaluate all submissions based on the criteria above and may conduct interviews with selected finalists before making the final selection. A master agreement will be established with the selected consultant(s) for a period of two years, with the possibility of a one (1) year extension. The City reserves the right to issue multiple task orders under this agreement or retain additional consulting firms as needed. Milestone Target Dates/Times (Pacific Time) Request for Proposal November 5, 2024 Proposal Due November 22, 2024, 5:00 p.m. Proposal Review November 25 - December 4, 2024 Final Selection December 5, 2024 Award of Contract January 2, 2025 8. Terms and Conditions Materials submitted in response to this RFQ become the property of the City of Tukwila and are subject to public disclosure in accordance with the Washington Public Records Act (RCW 42.56). The City assumes no responsibility for any costs incurred by consultants in preparing and submitting a response. Tukwila reserves the right to reject any or all submissions, cancel this RFQ, or issue a new RFQ. The City reserves the right, in its sole discretion, to cancel this RFQ, issue a new Request for Qualifications, reject any or all Proposals, seek or obtain data from any source that has the potential to improve the understanding and evaluation of the responses to this RFQ, seek and receive clarifications to a Proposal and waive any informalities in considering and evaluating the Proposals. This RFQ does not commit the City to enter into a contract or proceed with the procurement of the project. The City assumes no obligations, responsibilities and liabilities, fiscal or otherwise, to reimburse all or part of the costs incurred by the parties responding to this RFP. All such costs shall be borne solely by each Submitter. 9. Title VI and ADA Compliance The City of Tukwila complies with Title VI of the Civil Rights Act of 1964 and the Americans with Disabilities Act (ADA). Disadvantaged Business Enterprises (DBEs) will be afforded full opportunity to submit qualifications and will not be discriminated against on the grounds of race, color, national origin, sex, or sexual orientation in consideration for an award. Materials can be made available in alternate formats by request. 10. Communications All questions regarding this proposal shall be directed to: Griffin Lerner, Management Analyst, griffin.lerner@tukwilawa.gov Phone: 206-482-8680 Please write "RFQ - On -Call Engineering Services" in the subject line for all emails and correspondence related to this project.