HomeMy WebLinkAboutCSS 2024-12-09 Item 1D - Contract Amendment - King County Veterans, Seniors and Human Services Levy
INFORMATIONAL MEMORANDUM
TO: Community Services & Safety Committee
FROM: David Rosen, Parks & Recreation Fiscal Analyst
DATE:November 25, 2024
SUBJECT: Contract Amendment:
King County Veterans, Seniors, & Human Services Levy (VSHSL)
ISSUE
The King County Department of Community and Human Services (DCHS) has approached the Tukwila
Parks & Recreation Department offering an amendment to its existing VSHSL contract (King County
Agreement No. 6437158 / City of Tukwila Contract 24-134). This amendment has been offered in an
amount that requires the City Council to authorize Mayor McLeod to sign and execute said agreement.
BACKGROUND
The VSHSL is a voter approved six-year property tax levy that envisions senior centers in King County
as inclusive central hubs where diverse groups of older adults can form community bonds and access a
variety of senior programming and services.
Earlier this year, when the Parks & Recreation Department applied for VSHSL foundational funding for
programmatic support, it also applied for $250,000 in supplemental funding to support the Tukwila
Community Center’s HVAC Replacement Project. At the time, the city was awarded $229,500 in
foundational funding and $0 in supplemental funding. Since then, the County has made city staff aware
it has unspent supplemental funds that could be made available to the HVAC Replacement Project.
DISCUSSION
The Tukwila Community Center HVAC Replacement Project is currently in Phase 1, which includes a
replacement of its boiler and controls system. This project phase totals $1,735,419 with $485,609 of
this cost coming from city funds such as the Land Acquisition, Recreation, and Park Development Fund
(301). King County has confirmed the amount they will provide via this amendment to be $80,139; this
will reduce the city contribution to the project to about 23% with the remaining funding coming from
state and county grants and appropriations.
FINANCIAL IMPACT
This funding would be offered as a reimbursement grant; therefore, acceptance of this amendment
does not create any net inflows and/or outflows of any City of Tukwila fund.
RECOMMENDATION
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City staff recommend the committee forward this item to the December 16 City Council Regular
Meeting Agenda for approval.
ATTACHMENTS
A --- Proposed King County Contract 6437158 Amendment No. 1
B --- King County Contract No. 6437158 (City of Tukwila Contract 24-134) Cover Page & Overview
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Department of Community and Human Services
Adult Services Division
CONTRACT AMENDMENT
Adult Services Division
DCHS /Contract No.6437158
Project/Program SE 1 Support Senior Centers -Amendment Start
NameAmendment 1Date
Amendment No. to 1Amendment No. to 1
ContractSOW
ContractorCity of Tukwila
Address12424 42nd Ave S, Tukwila, WA
98168, United States
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PURPOSE OF AMENDMENTPURPOSE OF AMENDMENTPURPOSE OF AMENDMENT
The purpose of this amendment is to:
1)Add $80,139Veterans Seniors, and Human Services Levy Fund Seniors for SE 1 Support
Senior Centers, for the period of July 1, 2024 December 31, 2024. Changes in funding are
detailed in Section A below. As a result of this amendment, the new total contract amount is
$309,639.
2)Amend the Statement of Work by adding a new Program Activity.
3)Amend the Statement of Work by adding a new Milestone.
4)Amend the Statement of Work by changing the 2024 monthly payment due on December 13,
2024.
A.ADDITIONAL OR CHANGED FUNDING ITEMS
Funding PeriodFund SourceFund TypeFunding Allocation
07/01/2024 -12/31/2024Veterans, Seniors County$80,139.00
and Human Services
Levy
TOTAL CHANGE
$80,139.00
City of TukwilaPage 1of 3Contract 6437158
Amendment # 1
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B.CHANGES TO STANDARD TERMS AND CONDITIONS
None.
C.CHANGES TO STATEMENT OF WORK
1.Section IV SCOPE OF WORK Subsection B. Program Activities is amended as follows:
i.Add a new Activity, 10.:
10. The Contractor shall spend no more than $80,139in funds awarded in 2024 to
improve energy efficiency at the City of Tukwila Senior Center. Improvements shall
include purchase and installation of a new HVAC system in the Senior Center building.
If funds remain after the above is completed, additional purchases or repair work to
increase energy efficiency, safety or accessibility of the Senior Center may be made
with the written permission of King County.
2.Section IV SCOPE OF WORK Subsection C. Milestones is amended as follows:
Add new 2025Milestones, 3., 4.:
3. By March 31March 31March 31,,202202202555, the Contractor must provide King County with documentation, , the Contractor must provide King County with documentation, , the Contractor
must provide King County with documentation,
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which includes invoices and receipts, detailing expenses incurred for both purchases which includes invoices and receipts, detailing expenses incurred for both purchases which includes
invoices and receipts, detailing expenses incurred for both purchases
and labor charges associated with "Program Activity 10."
4. If the funds allocated for Activity 10 are not fully expended by the initial deadline, the
Contractor must submit a plan by March 31, 2025, outlining how it will fully use the
remaining funds. Once the funds are fully expended, the Contractor must submit
documentation to King County showing the completion of the spending.
3.Section VII COMPENSATION AND METHOD OF PAYMENT Subsection A. Payment to the
Contractor is amended as follows:
i.Increase the VSHSL Seniors monthly payment due on December 13, 2024 by $80,139for
a new monthly payment total of $87,639.
All other terms and conditions of this Contract and the attached Statement of Work remain unchanged
and in full force and effect. All capitalized terms not otherwise defined in this amendment have the
meaning ascribed to them in the Contract or Statement of Work.
City of TukwilaPage 2of 3Contract 6437158
Amendment # 1
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IN WITNESS HEREOF, the parties hereto have caused this amendment to be executed and take
effect on the date of the last signature.
KING COUNTYCITYOF TUKWILA
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FOR King County ExecutiveSignature
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DateNAME (Please type or print)
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Date
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City of TukwilaPage 3of 3Contract 6437158
Amendment # 1
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