HomeMy WebLinkAboutReg 2024-12-16 Item 6B - Contract Amendment #1 - Tukwila Community Center HVAC Replacement with King County for $80,139COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
12/16/24
DR
ITEM INFORMATION
ITEM No.
6.B.
STAFF SPONSOR: DAVID ROSEN
ORIGINAL AGENDA DATE: 12/16/24
AGENDA ITEM TITLE Contract Amendment: King County Veterans, Seniors, & Human Services Levy
CATEGORY ❑ Discussion
Mtg Date
❑ Motion
Mtg Date
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
® Other
Mtg Date 12/16
SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ® P&R ❑ Police ❑ PW
SPONSOR'S
SUMMARY
The King County Department of Community and Human Services (DCHS) has approached
the Tukwila Parks & Recreation Department offering an amendment to its existing VSHSL
contract in the amount of $80,139 to be used for the Tukwila Community Center HVAC
Replacement Phase 1 Project. City staff request council approve this proposed contract
amendment for mayoral signature and execution.
REVIEWED BY
❑ Trans&Infrastructure Svcs ® Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev.
❑ LTAC ❑ Arts Comm.
❑ Parks Comm. ❑ Planning Comm.
DATE: 12/9/24 COMMITTEE CHAIR: ABDI
RECOMMENDATIONS:
SPONSOR/ADMIN. Parks & Recreation Department
COMMll lLE Majority Approval; Forwarded to next Regular Meeting
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED
$0
AMOUNT BUDGETED
$o
APPROPRIATION REQUIRED
$o
Fund Source: KING COUNTY GRANT
Comments: $80,139 in funds would be provided via the VSHSL SE1: Support Senior Centers strategy
MTG. DATE
RECORD OF COUNCIL ACTION
12/16/24
MTG. DATE
ATTACHMENTS
12/16/24
Informational Memorandum dated 11/25/24
A --- Proposed King County Contract No. 6437158 Amendment No. 1
B --- King County Contract No. 6437158 Cover Page & Overview
C --- Minutes from the 12/9 CSS Committee meeting
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)City of Tukwila
Parks & Recreation Department - Pete Mayer, Director
Thomas McLeod, Mayor
INFORMATIONAL MEMORANDUM
TO: Community Services & Safety Committee
FROM: David Rosen, Parks & Recreation Fiscal Analyst
DATE: November 25, 2024
SUBJECT: Contract Amendment:
King County Veterans, Seniors, & Human Services Levy (VSHSL)
ISSUE
The King County Department of Community and Human Services (DCHS) has approached the Tukwila
Parks & Recreation Department offering an amendment to its existing VSHSL contract (King County
Agreement No. 6437158 / City of Tukwila Contract 24-134). This amendment has been offered in an
amount that requires the City Council to authorize Mayor McLeod to sign and execute said agreement.
BACKGROUND
The VSHSL is a voter approved six -year property tax levy that envisions senior centers in King County
as inclusive central hubs where diverse groups of older adults can form community bonds and access a
variety of senior programming and services.
Earlier this year, when the Parks & Recreation Department applied for VSHSL foundational funding for
programmatic support, it also applied for $250,000 in supplemental funding to support the Tukwila
Community Center's HVAC Replacement Project. At the time, the city was awarded $229,500 in
foundational funding and $0 in supplemental funding. Since then, the County has made city staff aware
it has unspent supplemental funds that could be made available to the HVAC Replacement Project.
DISCUSSION
The Tukwila Community Center HVAC Replacement Project is currently in Phase 1, which includes a
replacement of its boiler and controls system. This project phase totals $1,735,419 with $485,609 of
this cost coming from city funds such as the Land Acquisition, Recreation, and Park Development Fund
(301). King County has confirmed the amount they will provide via this amendment to be $80,139; this
will reduce the city contribution to the project to about 23% with the remaining funding coming from
state and county grants and appropriations.
FINANCIAL IMPACT
This funding would be offered as a reimbursement grant; therefore, acceptance of this amendment
does not create any net inflows and/or outflows of any City of Tukwila fund.
RECOMMENDATION
City staff recommend the committee forward this item to the December 16th City Council Regular
Meeting Agenda for approval.
ATTACHMENTS
A --- Proposed King County Contract 6437158 Amendment No. 1
B --- King County Contract No. 6437158 (City of Tukwila Contract 24-134) Cover Page & Overview
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
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Docusign Envelope ID: A820FBCB-B773-4341-AA39-ED460EC25511
Vil
King County
DCHS /
Department of Community and Human Services
Adult Services Division
CONTRACT AMENDMENT
Adult Services Division
Contract No. 6437158
Project/Program SE 1 Support Senior Centers - Amendment Start
Name
Amendment 1 Date
Amendment No. to 1 Amendment No. to 1
Contract SOW
Contractor City of Tukwila
Address 12424 42nd Ave S, Tukwila, WA
98168, United States
PURPOSE OF AMENDMENT
The purpose of this amendment is to:
1) Add $80,139 Veterans Seniors, and Human Services Levy Fund — Seniors for SE 1 Support
Senior Centers, for the period of July 1, 2024 — December 31, 2024. Changes in funding are
detailed in Section A below. As a result of this amendment, the new total contract amount is
$309,639.
2) Amend the Statement of Work by adding a new Program Activity.
3) Amend the Statement of Work by adding a new Milestone.
4) Amend the Statement of Work by changing the 2024 monthly payment due on December 13,
2024.
A. ADDITIONAL OR CHANGED FUNDING ITEMS
Funding Period
Fund Source
Fund Type
Funding Allocation
07/01/2024 - 12/31/2024
Veterans, Seniors
and Human Services
Levy
County
$80,139.00
TOTAL CHANGE
$80,139.00
City of Tukwila
Page 1 of 3
Contract — 6437158
Amendment # 1 75
Docusign Envelope ID: A820FBCB-B773-4341-AA39-ED460EC25511
B. CHANGES TO STANDARD TERMS AND CONDITIONS
None.
C. CHANGES TO STATEMENT OF WORK
1. Section IV SCOPE OF WORK Subsection B. Program Activities is amended as follows:
i. Add a new Activity, 10.:
10. The Contractor shall spend no more than $80,139 in funds awarded in 2024 to
improve energy efficiency at the City of Tukwila Senior Center. Improvements shall
include purchase and installation of a new HVAC system in the Senior Center building.
If funds remain after the above is completed, additional purchases or repair work to
increase energy efficiency, safety or accessibility of the Senior Center may be made
with the written permission of King County.
2. Section IV SCOPE OF WORK Subsection C. Milestones is amended as follows:
Add new 2025 Milestones, 3., 4.:
3. By March 31, 2025, the Contractor must provide King County with documentation,
which includes invoices and receipts, detailing expenses incurred for both purchases
and labor charges associated with "Program Activity 10."
4. If the funds allocated for Activity 10 are not fully expended by the initial deadline, the
Contractor must submit a plan by March 31, 2025, outlining how it will fully use the
remaining funds. Once the funds are fully expended, the Contractor must submit
documentation to King County showing the completion of the spending.
3. Section VII COMPENSATION AND METHOD OF PAYMENT Subsection A. Payment to the
Contractor is amended as follows:
i. Increase the VSHSL Seniors monthly payment due on December 13, 2024 by $80,139 for
a new monthly payment total of $87,639.
All other terms and conditions of this Contract and the attached Statement of Work remain unchanged
and in full force and effect. All capitalized terms not otherwise defined in this amendment have the
meaning ascribed to them in the Contract or Statement of Work.
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City of Tukwila Page 2 of 3 Contract — 6437158
Amendment # 1
Docusign Envelope ID: A820FBCB-B773-4341-AA39-ED460EC25511
IN WITNESS HEREOF, the parties hereto have caused this amendment to be executed and take
effect on the date of the last signature.
KING COUNTY CITY OF TUKWILA
Signed by:
68FE007D9C5F4B2...
FOR King County Executive
Signature
12/2/2024 Thomas McLeod
Date
NAME (Please type or print)
Date
City of Tukwila
Page 3 of 3 Contract — 6437158
Amendment # 1 77
Docusign Envelope ID: 518060C9-7196-403F-AE21-7073C1A149FE
24-134
Council Approval 7/15/24
KING COUNTY DEPARTMENT OF COMMUNITY AND HUMAN SERVICES CONTRACT
Contractor
Contract Title
Contract Amount
Contract Effective Date
Service Period From
UEI No. (if applicable)
CITY OF TUKWILA
SE 1 Support Senior Centers
$229,500
Date of last signature
07/01/2024 To 12/31/2026
UEQNMC26C8T3 Tax ID 916001519
THIS CONTRACT No. 6437158 is entered into by KING COUNTY (the "County"), and City of Tukwila
(the "Contractor") whose address is 6200 Southcenter Blvd, Tukwila, WA, 98188
WHEREAS, the County has been advised that the foregoing are the current funding sources, funding
levels and effective dates, and
WHEREAS, the County desires to have certain services performed by the Contractor as described in
this Contract,
NOW THEREFORE, in consideration of payments, covenants, and agreements hereinafter
mentioned, to be made and performed by the parties hereto, the parties mutually agree as follows.
City of Tukwila
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Page 1 of 22 Contract — 6437158 Standard Ts & Cs
Docusign Envelope ID: 518060C9-7196-403F-AE21-7073C1A149FE
STATEMENT OF WORK (SOW)
CITY OF TUKWILA
SE 1 SUPPORT SENIOR CENTERS
SERVICE PERIOD: 07/01/2024 —12/31/2026
I. OVERVIEW
The Contractor shall provide oversight, coordination, and implementation of the City of Tukwila
Community Center described further below. The total amount of reimbursement pursuant to this
Contract shall not exceed $229,500.00 for the SERVICE PERIOD noted above as shown in the
funding table below.
Funding for investment in this program is provided by the Veterans, Seniors, and Human Services
Levy managed by the Adult Services Division (ASD) of King County's Department of Community
and Human Services (DCHS), which has the responsibility for monitoring and achieving the overall
outcomes. Ongoing funding for the full services period shall be contingent on the Contractor's
implementation of the program as described, timely achievement of the Contract milestones
outlined below, continued funding availability, and other contractual requirements contained in this
SOW.
VSHSL Strategy # and Name
Funding Period
Fund Source
Funding
Allocation
Social Engagement
SE 1: Support Senior Centers
7/1/2024 — 12/31/2024
VSHSL Fund - Seniors
$45,000
1/1/2025 — 12/31/2025
VSHSL Fund - Seniors
$90,000
1/1/2026 — 12/31/2026
VSHSL Fund - Seniors
$94,500
TOTAL BUDGET
$229,500
II. DEFINITIONS
Below are common terms used throughout this SOW and their definitions.
A. Deliverable means the work product and other output of the services and PROGRAM
ACTIVITIES required to be delivered by the Contractor as part of the performance of this
Contract, as specified in the relevant section below.
B. Milestone means a scheduled event signifying the provision of a DELIVERABLE or a set
of related DELIVERABLES, occurrence of an event, or completion of a task, activity, or
service by the identified date as specified in the relevant section below.
City of Tukwila
Page 1 of 19 Contract — 6437158 SOW
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City of Tukwila
City Council Community Services & Safety Committee
Meeting Minutes
December 9, 2024- 5:30 p.m.
Councilmembers Present:
Staff Present:
- Hybrid Meeting; Hazelnut Conference Room & MS Teams
Jovita McConnell, Chair; De'Sean Quinn, Hannah Hedrick
Brandon Miles, Stacy Hansen, David Rosen, Kris Kelly, Matthew Austin,
Laurel Humphrey, Eric Dreyer, Shawn Christie, Pete Mayer
Chair McConnell called the meeting to order at 5:30 p.m.
I. BUSINESS AGENDA
A. Contract Renewals for Co -Responder Program
Staff is seeking approval to amend the contracts with Sound Health to continue the mental
health co -responder program through 2025 for $204,000 per year.
Committee Recommendation:
Unanimous approval. Forward to December 9, 2024 Special Meeting Consent Agenda.
B. Crystal Springs Park Lighting Replacement Contract
Staff is seeking approval of a contract with LED Trail, Inc. in the amount of $79,232.15 for the
project.
Committee Recommendation:
Unanimous approval. Forward to December 9, 2024 Special Meeting Consent Agenda.
C. Joseph Foster Memorial Park Restroom Replacement Contract
Staff is seeking approval of a contract with CXT, Inc. in the amount of $255,075.53 for the
project.
Committee Recommendation:
Unanimous approval. Forward to December 16, 2024 Special Meeting Consent Agenda.
Councilmember Quinn stated he would recuse himself from discussion on item D.
D. King County Veterans, Seniors, and Human Services Levy Contract Amendment
Staff is seeking approval to amend the contract with King County in the amount of $80,139 to
*apply to the TCC HVAC Replacement Project.
Committee Recommendation:
Majority approval. Forward to December 16, 2024 Regular Meeting.
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