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Reg 2025-01-06 COMPLETE AGENDA PACKET
Monday, wqs , -4 2 Tukwila City Council Agenda ❖REGULAR MEETING ❖ .sNt11LA o . 7 Thomas McLeod, Mayor Councilmembers: + De'Sean Quinn + Tosh Sharp Marty Wine, City Administrator ❖ Armen Papyan ❖ Jovita McConnell Mohamed Abdi, Council President ❖ Dennis Martinez ❖ Hannah Hedrick 1906 ON -SITE PRESENCE: TUKWILA CITY HALL COUNCIL CHAMBERS 6200 SOUTHCENTER BOULEVARD REMOTE PARTICIPATION FOR THE PUBLIC: 1-253-292-9750, ACCESS CODE: 670077847# Click here to: Join Microsoft Teams Meeting For Technical Support: 1-206-433-7155 January #2106 ❖ CLOSED SESSION — 6:15 PM ❖ Collective Bargaining — Pursuant to RCW 42.30.140(4)(b) Location: Hazelnut Conference Room (CR #3) 6, 2025; 7:00 PM • Ord #2754 • Res 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. LAND ACKNOWLEDGEMENT The City of Tukwila is located on the ancestral lands of the Coast Salish people. We acknow/edge their continuing connections to land, waters and culture. We pay our respects to their elders past, present and emerging. 3. PUBLIC COMMENTS including comment on items both on and not on the meeting agenda Those wishing to provide public on -site at Tukwila City Hall or items both on and not on the To provide comment via phone citycouncil@tukwilawa.gov with comments may verbally address the City Council both via phone or Microsoft Teams for up to 5 minutes for meeting agenda. or Microsoft Teams, please email your name and topic by 5:00 PM on the meeting date. message is for public comment during the meeting, and Please clearly indicate that your you will receive further instructions. 4. APPOINTMENTS Confirm the appointment of Hamdi Diriye to the Student Representative Position on the Equity & Social Justice Commission, with a term expiring June 30, 2026. Pg.1 5. CONSENT AGENDA a. Approval of Minutes: 12/16/24 (RegularMtg.) b. Approval of Vouchers. 6. NEW BUSINESS a. Election of 2025 Council President b. A resolution establishing the titles, duties, and schedule of the standing City Council Committees and Work Sessions for 2025, and repealing Resolution No. 2091. c. Authorize the Mayor to sign a collective bargaining agreement with the Police Sergeants, Teamsters Local #117, for 2025-2027. (continued..) Pg.9 Pg.11 Pg.17 REGULAR MEETING January 6, 2025 Page 2 6. NEW BUSINESS (cont.) d. Lodging Tax Funding Requests: (1) Approve an application for Lodging Tax funds from the City of Tukwila for basic operations and administration of the City's lodging tax fund for 2025 — 2026, in the amount of $300,822.00. (2) Approve an application for Lodging Tax funds from the City of Tukwila for Experience Tukwila, in the amount of $215,000.00. (3) Approve an application for Lodging Tax funds from the City of Tukwila for the 2025 PacNW Winter Classic, in an amount not to exceed $20,000.00. Pg.55 Pg.61 Pg.73 Pg.85 7. REPORTS a. Mayor b. City Council c. Staff — City Administrator Report & 2024 Workplan Q4 Update Pg.93 8. MISCELLANEOUS 9. EXECUTIVE SESSION 10. ADJOURNMENT This agenda (Tukwila is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. Council meetings are audio and video taped. Available at www.tukwilawa.gov) 1J M. If you are in need of translation or interpretation services at a Council meeting, ���� please contact us at 206-433-1800 by 12:00 p.m. on the meeting date. WELCOME TO THE TUKWILA CITY COUNCIL MEETING The Tukwila City Council encourages community participation in the local government process and welcomes attendance and public comment at its meetings. MEETING SCHEDULE Regular Meetings are held at 7:00 p.m. on the 1st and 3rd Mondays of each month. The City Council takes formal action in the form of motions, resolutions and ordinances at Regular Meetings. Committee of the Whole Meetings are held at 7:00 p.m. on the 2nd and 4th Mondays of each month. The City Council considers current issues, discusses policy matters in detail, and coordinates the work of the Council at Committee of the Whole meetings. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council for up to 5 minutes on items both on and not on the meeting agenda during Public Comments. The City Council will also accept comments on an agenda item when the item is presented in the agenda, but speakers are limited to commenting once per item each meeting. When recognized by the Presiding Officer, please go to the podium if on -site or turn on your microphone if attending virtually and state your name clearly for the record. The City Council appreciates hearing from you but may not respond or answer questions during the meeting. Members of the City Council or City staff may follow up with you following the meeting. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. The City Council Rules of Procedure provide the following guidelines for Public Hearings: 1. City staff will provide a report summarizing and providing context to the issue at hand. 2. City staff shall speak first and be allowed 15 minutes to make a presentation. 3. The applicant is then allowed 15 minutes to make a presentation. 4. Each side is then allowed 5 minutes for rebuttal. 5. After City staff and the applicant have used their speaking time, the Council may ask further clarifying questions of the speakers. 6. Members of the public who wish to address the Council on the hearing topic may speak for 5 minutes each. 7. Speakers are asked to sign in on forms provided by the City Clerk. 8. The Council may ask clarifying questions of speakers and the speakers may respond. 9. Speakers should address their comments to the City Council. 10. If a large number of people wish to speak to the issue, the Council may limit the total amount of comment time dedicated to the Public Hearing. 11. Once the Presiding Officer closes the public hearing, no further comments will be accepted, and the issue is open for Councilmember discussion. 12. Any hearing being held or ordered to be held by the City Council may be continued in the manner as set forth by RCW 42.30.100. For more information about the City Council, including its complete Rules of Procedure, please visit: https://www.tukwilawa.gov/departments/city-council/ COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 01/06/25 CT ITEM INFORMATION ITEM No. 4 STAFF SPONSOR: MAYOR MCLEOD ORIGINAL AGENDA DATE: 01/06/25 AGENDA ITEM TITLE Recommended appointment to the Equity & Social Justice Commission CATEGORY ❑ Discussion Mt Date ® Motion Mtg Date 1/06/25 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Altg Date SPONSOR ❑ Council ® Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PW SPONSOR'S SUMMARY Recommended appointment of Hamdi Diriye to the Student Representative position of the Equity & Social Justice Commission REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. COMIVII FI EE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 01/06/25 MTG. DATE 01/06/25 ATTACHMENTS Informational Memorandum dated December 13, 2024 1 2 City of Tukwila Thomas McLeod, Mayor Mayor's Office - Marty Wine, City Administrator TO: City Council FROM: Mayor McLeod DATE: December 13, 2024 SUBJECT: Equity & Social Justice Appointment Recommendation ISSUE The Student Representative position on the Equity & Social Justice Commission is currently vacant. I am recommending the appointment of Hamdi Diriye to this position. Hamdi is a junior at Foster High School. The term for this appointment will expire on June 30, 2026, upon her graduation from high school. RECOMMENDATION I am recommending this appointment be confirmed by Council at the January 6, 2025, Council Meeting. Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 3 4 City of Tukwila Tukwila City Hall 6200 Southcenter Blvd Tukwila, WA 98188 Phone: (206) 433-1800 RECEIVED Email: BoardsCommsPtukwilawa.gov Website: www.tukwilawa.gov Application for Appointment BOARDS, COMMISSIONS AND COMMITTEES Please complete the ENTIRE application form. Submitting a resume is optional. 10-25-2024 DATE: Diriye NAME: Last Hamdi Tukwila M First M.I. 98188 ADDRESS: Street City Zip MAILING ADDRESS (if different): HOME PHONE: MOBILE PHONE: EMPLOYER: E-MAIL: Please check all that apply to you within Tukwila city limits: ❑ Resident ❑ Business Owner/Representative ❑ School District Representative I] High School Student I wish to be considered for appointment to the following board or commission (check all that apply): COMMISSIONS: BOARDS & COMMITTEES: n Arts U Community Police Advisory ❑ Civil Service ❑ Human Services n Equity & Social Justice ❑ Library ❑ Parks ❑ Lodging Tax ❑ Planning ❑ Other/Special Committee: HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? ❑ Yes x❑ No If "yes", please list: AVAILABLE TO ATTEND MEETINGS: LI Daytime x❑ Evenings Please note that upon submission, all information on this document becomes public record. For further clarification regarding this application or more information regarding boards and commissions please call 206-433-1850. 5 Boards & Commissions Application Page 2 Please describe your interest in serving on a board, commission or committee and include your qualifications for the position. (Please limit your response to 500 words or less.) I am interested in serving on the Equity and Social Justice board because, as a Black Muslim woman, I have personal experiences that I think can really help. I've faced discrimination and seen it happen to others, and that makes me super passionate about making our school an inclusive place for everyone. Being in a school with limited resources has shown me how important it is to advocate for equity and justice. My qualifications for this is that I'm good at communicating, working with others to solve problems and have been involved in student leadership before. I believe my background and dedication can help create changes in promoting equity and social justice in our district. Please note that upon submission, all information on this document becomes public record. For further clarification 6 regarding this application or more information regarding boards and commissions please call 206-433-1850. Boards & Commissions Application Page 3 Professional/Community Activities (organizations, clubs, service groups, etc.): Member of Minds Matter Seattle, a program where students spend 4 hours a week participating in sessions with mentor and instructor which are focused on developing math and writing//critical thinking skills. July 2024- JSA's Stern Civics Immersion Program, a three-week summer session, built to engage high school students with the most pressing issues facing today's democracy, learning directly from decisions makers who shape public Member of Superintendent's Student Advisory Board Hobbies/Interests: My hobbies include baking, going on walks, reading and watching shows from 2000s-2010s. My favorite show is Ugly Betty, seeing her overcome stereotypes is really inspiring to me as a woman of color. I'm passionate about public health and want to major in it when I graduate from high school. Other comments/additional information for consideration: Please note that upon submission, all information on this document becomes public record. For further clarification regarding this application or more information regarding boards and commissions please call 206-433-1850. 7 8 COUNCIL AGENDA SYNOPSIS nitiais Meeting Date Prepared by Mayor's review Council review 1/6/24 LH ITEM INFORMATION ITEM No. 6.A. STAFF SPONSOR: LAUREL HUMPHREY ORIGINAL AGENDA DATE: 1/6/24 AGENDA ITEM TITLE Election of 2025 City Council President CATEGORY ❑ Discussion Mtg Date Motion Mtg Date 1/6/24 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ® Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PW SPONSOR'S SUMMARY Per City Council Rules of Procedure (I.B.) the City Council President is elected by the other members at the first Regular Meeting in January. The general practice is to elect presidents in a rotating order by seniority. Any Councilmember can make the following motion: "I move to elect XXXXX as Council President for 2025." REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ LTAC DATE: ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. COMMII"1 EE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED $0 AMOUNT BUDGETED $ APPROPRIATION REQUIRED $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 1/6/24 MTG. DATE ATTACHMENTS 1/6/24 No attachments 9 10 COUNCIL AGENDA SYNOPSIS nitiais Meeting Date Prepared by Mayor's review Council review 1/6/24 LH ITEM INFORMATION ITEM No. 6.B. STAFF SPONSOR: LAUREL HUMPHREY ORIGINAL AGENDA DATE: 1/6/ 24 AGENDA ITEM TITLE Resolution establishing 2025 Standing Committees and Work Sessions. CATEGORY ❑ Discussion Mtg Date ❑ Motion Mtg Date ® Resolution Mtg Date 1/6/24 ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mt Date ❑ Other Mtg Date SPONSOR ® Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PW SPONSOR'S SUMMARY The proposed resolution establishes the schedule and scope for 2025 standing committees and retains the 2x/month work session schedule piloted in 2024. Committee meetings and work sessions are subject to cancellation depending on business needs. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ LTAC DATE: ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. COMMII"1 EE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED so AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 1/6/24 MTG. DATE ATTACHMENTS 1/6/24 Resolution 11 12 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ESTABLISHING THE TITLES, DUTIES, AND SCHEDULE OF THE STANDING CITY COUNCIL COMMITTEES AND WORK SESSIONS FOR 2025, AND REPEALING RESOLUTION NO. 2091. WHEREAS, RCW 42.30.030 states that all meetings of the governing body of a public agency shall be open and public; and WHEREAS, all persons shall be pettend any meeting of the governing body of a public agency; and WHEREAS, the City Co valuate the standing committee framework each year in an effort to app iat nce the current policy work of the City; and WHEREAS, the _ cll Ives to operate at the highest level of functionality and efficiency; and WHEREAS, the ► Cou desires to conduct its standing committee meetings in a hybrid format that allo • - in -person and electronic attenance; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Pursuant to the Rules of Procedure of the Tukwila City Council, there are four standing committees of the Council, consisting of three members each. The Council President shall appoint the membership of each committee and the Committee Chair by the second Regular Meeting of each year. All Council Committee meetings are open to the public. LH: Page 1 of 3 13 Section 2. The 2025 Council Committee meeting schedule is established as follows: 1. Transportation and Infrastructure Services Committee meetings shall be held on the first and third Monday of every month commencing at 5:30 p.m. This Committee will provide policy recommendations on legislative matters relating to transportation, traffic, streets, water, sewer, surface water, power, street lighting and signals, solid waste and recycling, river basins and levees, aviation, telecommunications, shops facilities, fleet, public transit and other ad hoc matters as assigned. Meetings will be held in the Duwamish conference room, 6300 Southcenter Boulevard, Tukwila, Washington. Information on public participation via Microsoft Teams or by telephone will be published on every agenda. 2. Planning and Community Development Committee meetings shall be held on the first and third Monday of every month com encing at 5:30 p.m. This Committee will provide policy recommendations on legisl. ' - matters relating to housing policies and programs, planning and land use, annex. , building and development regulations, code enforcement, economic developme ou , workforce development, environment and sustainability, and other ad hoc ► . ters as : ned. Meetings will be held in the Hazelnut conference room, • 0 S. thcente Boulevard, Tukwila, Washington. Information on public participatio osoft Teams or by telephone will be published on every agenda. 3. Finance and Governanc- ee eetings shall be held on the second and fourth Monday of every month • - e g at 5:30 p.m. This Committee will provide policy recommendation ; isla - matters relating to financial management and fiscal operations of t City admi .trative services, insurance, personnel, compensation, technology ,te ► - ent performance, public records, City Hal1/6300 Building, and other . •c matters as assigned. Meetings will be held in the Duwamish conferen • . ' I Southcenter Boulevard, Tukwila, Washington. Information on pub ' •articipa vi. icrosoft Teams and by telephone will be published on every agenda. 4. Communit ces and Safety Committee meetings shall be held on the second and fourth Monday every month commencing at 5:30 p.m. This Committee will provide policy recommendations on legislative matters relating to police, fire, emergency services, municipal court, public safety facilities, animals, community engagement, human services, parks, recreation, youth and senior services, golf course, community center, library, public art, social equity and justice, and other ad hoc matters as assigned. Meetings will be held in the Hazelnut conference room, 6200 Southcenter Boulevard, Tukwila, Washington. Information on public participation via Microsoft Teams or by telephone will be published on every agenda. Section 3. The City Council will convene in Work Session meetings on varying topics on the first and third Monday of every month commencing at 5:30 p.m. Section 4. In the event a holiday falls on a Monday, there will be no Council Committee meetings during that week. Time sensitive matters may be placed directly on LH: 14 Page 2 of 3 a Committee of the Whole agenda, or a Committee meeting may convene with approval by two members. Section 5. Repealer. Resolution No. 2091 is hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2025. ATTEST/AUTHENTICATED: Andy Youn-Barnett, CMC, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney iiiiiimp Tosh ' ar•. .uncil President ith the City Clerk: by the City Council: n Number: LH: Page 3 of 3 15 16 COUNCIL AGENDA SYNOPSIS nitiais Meeting Date Prepared by Mayor's review Council review 01/06/2025 TC ITEM INFORMATION ITEM No. 6.C. STAFF SPONSOR: TC CROONE ORIGINAL AGENDA DATE: 1/6/2025 AGENDA ITEM TITLE Teamsters 117 Labor Agreement Contract 2025-2027 CATEGORY ❑ Discussion Mt Date ® Motion Mtg Date 1/6/25 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ® Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PW SPONSOR'S SUMMARY Approval of Teamsters 117 Police Sergeants Labor Agreement Contract 2025-2027 REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ LTAC DATE: N/A ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: N/A RECOMMENDATIONS: SPONsoR/ADMIN. Human Resources CoMMII"IEE N/A COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: GENERAL FUND Comments: MTG. DATE RECORD OF COUNCIL ACTION 1/6 MTG. DATE ATTACHMENTS 1/6 Informational memorandum City of Tukwila (Sergeants) 25-27 Collective Bargaining Agreement - Draft 17 18 City of Tukwila Thomas McLeod, Mayor Administrative Services Dept., Human Resources - TC Croone, Chief People Officer INFORMATIONAL MEMORANDUM To: City Council From: TC Croone, Deputy Director of Administrative Services and Chief CC: People Officer Mayor Thomas McLeod Date: January 6, 2025 Subject: Teamsters 117 Labor Agreement — Police Sergeants 2025-2027 ISSUE Consideration and approval of the Teamsters 117 labor agreement for 2025-2027 BACKGROUND The current labor agreements with Teamsters 117 expired on December 31, 2024. The City and the Union have reached agreement for 2025-2027. DISCUSSION The contract has been voted on and passed by the Union membership. RECOMMENDATION The Council is being asked to consider and approve the contracts at the January 6, 2025 regular meeting. ATTACHMENT Draft - Teamsters 117 Police Sergeants Labor Agreement 2025-2027 Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 19 20 AGREEMENT By and Between TEAMSTERS LOCAL UNION NO. 117 Affiliated With The International Brotherhood of Teamsters REPRESENTING THE POLICE SERGEANTS And CITY OF TUKWILA Term of Agreement January 1, 2025 - December 31, 2027 FG: 103150803.1 21 TUKWILA POLICE SERGEANTS TABLE OF CONTENTS [TO BE UPDATED] ARTICLE # TITLE PAGE Preamble 1 Article 1 RECOGNITION AND BARGAINING UNIT 1 Article 2 UNION MEMBERSHIP AND DUES DEDUCTION 1 Article 3 WORKING OUT OF CLASSIFICATION 2 Article 4 HOURS OF WORK 3 Article 5 SALARIES 9 Article 6 PREMIUM PAY 10 Article 7 DEPARTMENT WORK RULES 11 Article 8 CLOTHING AND EQUIPMENT 13 Article 9 SICK LEAVE 15 Article 10 HOLIDAYS 16 Article 11 EDUCATION ALLOWANCE 17 Article 12 VACATIONS 18 Article 13 PENSIONS 20 Article 14 MEDICAL COVERAGE 20 Article 15 PROBATIONARY PERIOD 22 Article 16 DISCIPLINARY PROCEDURES 22 Article 17 MANAGEMENT RIGHTS 24 Article 18 GRIEVANCE PROCEDURE 25 Article 19 NO STRIKE 27 Article 20 LEAVES 27 Article 21 INDEMNIFICATION 27 Article 22 SAVINGS CLAUSE Article 23 ENTIRE AGREEMENT Article 24 SAFETY Article 25 DURATION OF AGREEMENT Appendix "A" WAGE SCHEDULE REVISIONS FG: 103150803.1 22 City of Tukwila (Sergeants) PREAMBLE This mutual agreement has been entered into by the Teamsters Local Union No. 117 (hereinafter referred to as "Union"), and the City of Tukwila (hereinafter referred to as "City" or "Employer"). The purpose of this Agreement is the promotion of harmonious relations between the Union and the City; the establishment of equitable and peaceful procedures for the resolution of differences; and the establishment of rates of pay, hours of work, and other terms and conditions of employment. ARTICLE 1 - RECOGNITION AND BARGAINING UNIT SECTION 1.1 Union. The City of Tukwila recognizes the Union as the exclusive bargaining representative of the Police Department for all employees in positions certified by PERC on December 9, 2021 (13446-PECB) as being within the Union's bargaining unit; provided that neither party waives its right to petition the Public Employment Relations commission to add to or delete from the above list in accordance with established time frames and procedures. SECTION 1.2 Negotiations Sessions. Employees who serve on the Union negotiations committee shall be allowed time off from duty with pay to attend negotiation sessions with the Employer during working hours, provided prior notification is given to the Chief, or their designee, and the time is mutually agreed upon. For the purposes of negotiations with the Employer, the number of official representatives of the Union shall be limited to four members. SECTION 1.3 Union Business. The City shall afford Union representatives a reasonable amount of time while on -duty status to consult with appropriate management and/or aggrieved employees, provided that the Union representatives and/or aggrieved employees contact their immediate supervisors, indicate the general nature of the business to be conducted, and request necessary time without interference with assigned duties. Employees who are subpoenaed to appear as fact witnesses during a Civil Service Hearing, PERC hearing or Labor arbitration may be allowed to attend without loss of pay, only during their testimony. For purposes of Union business with Employer, the Union will notify the Employer as to its official representative(s). ARTICLE 2 - UNION MEMBERSHIP AND DUES DEDUCTION SECTION 2.1 Notification. All employees working in the bargaining unit shall have the right to become a member of the Union. The City will inform new, transferred, promoted, or demoted employees prior to appointment into positions included in the bargaining unit of the Union's exclusive representation status. SECTION 2.2 Union Orientation. Within seven (7) calendars days of a new, transferred, promoted, or demoted employee being appointed to a position within the bargaining unit, the Union will be allowed thirty (30) minutes of presentation time for the purpose of orienting the employee to Union membership. 1 FG: 103150803.1 23 City of Tukwila (Sergeants) SECTION 2.3 Union Dues and Fees. The Employer, upon voluntary written authorization of the employee, shall deduct from the first pay received each month by such employee, the union dues, initiation fees and assessments for the current month and promptly remit same to the appropriate officer of the Union. If dues are not deducted in one month for any reason, they shall be deducted the following pay period. The amount of such dues, fees and assessments are those currently in effect or as may hereinafter be established. The City will deduct the dues, fees, and assessments on the first pay day in the month. When an employee quits, is discharged or is laid off, any of the foregoing amounts due will be deducted from the last pay payable. The Employer will honor the terms and conditions of each employee's signed payroll deduction authorization card. SECTION 2.4 Dues Cancellation. Employees may cancel their payroll deduction by written notice to the Union in accordance with the terms and conditions of their signed payroll deduction authorization card. The Union will provide the Employer notice of all employees who are eligible for cancellation. The cancellation will become effective on the second pay period after receipt of confirmation from the Union that the terms of the employee's signed payroll deduction authorization card regarding cancellation have been met. SECTION 2.5 Teamsters Legal Defense Fund. The Employer agrees to deduct from the paycheck of each member covered by this Agreement who has so authorized it by signed notice submitted to the Employer, the necessary fee, assessment, and regular monthly fee to provide the Teamsters Legal Defense Fund. The Employer shall transmit such fees made payable to "Teamsters Legal Defense Fund" sent to American Legal Services, Inc. SECTION 2.6 Indemnification/Hold Harmless. The Union and employees covered by this agreement agree to indemnify, defend and hold harmless the Employer from any and all claims and liabilities, including legal fees and expenses incurred by the Employer in complying with this Article and any issues related to the deduction of dues and fees, unless such error was caused by the Employer's failure to maintain accurate records after receiving notification of a cancellation of deductions. The Union shall refund to the Employer any amounts erroneously paid by the Employer to the Union as union dues, initiation fees and/or assessments, upon presentation of proper evidence. ARTICLE 3 - WORKING OUT OF CLASSIFICATION SECTION 3.1 Commander/Deputy Chief. If a Sergeant is assigned by proper authority to work out -of -class as a Commander or Deputy Chief for a period in excess of one day, they shall be paid a premium of seven percent (7%) of the Sergeant's base wage per hour for the entire period of assignment. Additionally, an employee eligible for premium pay pursuant to Article 6 of this Agreement at the time they are required to work out of class as a Commander or Deputy FG: 103150803.1 24 2 City of Tukwila (Sergeants) Chief shall continue to be paid such premium pay during the entire period of the assignment. If an acting appointment is to extend beyond 30 calendar days, the Chief will request a provisional appointment from the Civil Service Commission. Additionally, three percent (3%) Command Duty Officer (CDO) pay premium shall be paid to all members for the time they are assigned as CDO. ARTICLE 4 - HOURS OF WORK SECTION 4.1 GENERALLY. This Article is intended to define the normal hours of work, to provide the basis for calculation of overtime, and to set forth the policy on compensatory time. Compensation shall not be paid more than once for the same hours under any provision of the Agreement. For the purposes of FLSA compliance, the Employer reserves the right to maintain and modify, as necessary, work period designations for different shifts in accordance with FLSA 207(k). For example, this includes different work periods for different shifts (e.g. a 28 day work period for employees on a 5-2 or 4-10 or 12 hour work schedules). Except in an emergency, an employee may not be compelled to work more than sixteen (16) hours in a twenty-four (24) hour period. SECTION 4.2 SCHEDULES. A. Hours of Work 1. Patrol Division - 12-Hour Work Schedule Such schedule shall be three (3) consecutive twelve (12) hour days worked followed by four (4) consecutive days off followed by four (4) consecutive twelve (12) hour days worked followed by three (3) consecutive days off during each fourteen (14) day period. The FLSA work period shall be 28 days. 2. Non -Patrol Schedule The work schedule for Union employees assigned to non -patrol work will be the equivalent of forty (40) hours per week on an annualized basis and the normal work hours shall be four (4) consecutive ten (10) hour days worked followed by three (3) consecutive days off during each seven day work period. 3. Meal/Break Period The parties mutually agree that schedules shall be inclusive of the meal period. Sergeants assigned to Patrol on 12-hour shifts will be allowed to take rest or meal breaks, duties permitting, as two 30-minute meal breaks and two fifteen -minute rest breaks. Breaks may be combined; however, the City retains its management rights to address performance issues and deny 3 FG: 103150803.1 25 City of Tukwila (Sergeants) the combining of breaks at the discretion of the Chief or their designee. While on either meal break or rest, such sergeants may be subject to call for service. All Sergeants, other than Patrol Sergeants, will be allowed a 30-minute meal break and two fifteen -minute breaks. Breaks may be combined; however, the City retains its management rights to address performance issues and deny the combining of breaks at the discretion of the Chief or their designee. While on either meal break or rest such sergeants may be subject to call for service. 4. Rest Periods The parties agree it is mutually beneficial to officer safety and the quality of service to provide at least nine (9) consecutive hours of rest for commissioned sergeants between scheduled work shifts. To ensure such, the parties agree to the following: A. The City will make every effort when scheduling employees to provide at least a nine (9) hour consecutive rest period between normally scheduled work shifts. If an employee is mandated by the City to work overtime (e.g., court overtime, call out) and the employee's next work shift begins during the nine (9) hour rest period following the overtime work, the employee will not be required to report back to work until the end of such rest period. The employee will not have their shift extended as a result of the operation of this paragraph and the employee will be paid at the regular straight time rate for all hours they were scheduled but did not work because of the nine (9) hour rest period. Officers must notify department supervision in advance when they are going to take the nine (9) hour rest period. This paragraph does not apply when mandated overtime begins three (3) or less hours before the start of the employee's next work shift. B. Employees shall not work additional voluntary hours/assignments which would: 1. Result in less than a nine (9) hour consecutive rest period between shifts, or 2. Result in the employee working more than sixteen (16) hours in a twenty-four (24) hour period. C. This provision shall not apply during emergencies. FG: 103150803.1 26 4 City of Tukwila (Sergeants) B. Staffing The following policy will be adhered to except when unusual occurrences create increased staffing needs (e.g. civil disorder, national disaster, holiday, significant event, etc.) 1. Staffing levels The Chief agrees to discuss any staff configuration changes with the Union prior to making any long-term adjustments in staffing levels. The Union recognizes the ultimate right of the Chief to adjust staff levels within the department. 2. Staffing Administration and Leave Requests At the time of ratification, minimum staffing levels are one (1) supervisor and five (5) officers. It is the intent of the City to staff patrol shifts at one (1) supervisor and nine (9) officers during shift bid. When a patrol shift is staffed at one (1) supervisor and nine (9) officers, the City will allow vacation requests to three (3) employees during vacation bid. When a patrol shift is staffed at one (1) supervisor and eight (8) officers or less, the City will allow vacation requests down to one (1) supervisor and five (5) officers during vacation bid. With regard to "unusual occurrences", where practical, the Chief shall provide these dates prior to the twice per year vacation bid. The holidays specified herein are the Day after Christmas, the Day after Thanksgiving, and New Year's Eve. The significant events referenced herein are those events on any given day that may reasonably be expected to threaten public safety if staffing levels are not increased as determined by the Chief or their designee. SECTION 4.3 Overtime. Except as otherwise provided in this Article: A. Overtime Pay. All Sergeants other than Patrol Sergeants shall be paid at the rate of time and one-half their regular rate of pay for the first three (3) hours in excess of their regularly assigned schedule and beginning the fourth (4th) hour at the rate of two (2) times their regular pay rate in one day. B. Patrol Sergeants shall be paid at the rate of time and one-half their regular rate of pay for all hours in excess of their regularly assigned schedule up to the 14th hour, and beginning with the 14th hour at the rate of two (2) times their regular pay rate in any twenty four (24) hour period. However, employees who are granted the Rest Period provision in Section 4.2A or 4.9B will be compensated at the rate of time and one-half, and not at the double time rate for hours worked for attending court or mandatory training. 5 FG: 103150803.1 27 City of Tukwila (Sergeants) C. Callback Authorization. Sergeants are not allowed to activate themselves for administrative duties or law enforcement duties without prior pre -authorization from command staff. Pre -authorization does not pertain to police emergency situations where an "off -duty" sergeant needs to activate themself to an "on - duty" status in response to an emergency involving an immediate threat to human life, or serious threat to person or property, or in response to a Code 3 request for officer assistance in the City limits of Tukwila. D. Callback and Court. An employee who is required to work outside their regular shift, or on their day off (including being called into court on matters arising directly from the Sergeant's employment as a Tukwila police Sergeant) shall be guaranteed a minimum of four (4) hours pay at one -and -one-half times their regular hourly rate of pay; provided the callback is not an extension after the employee's normal shift. If the assignments require time over the three-hour minimum, all time over the three hours and outside the employee's normal workday shall be paid at the applicable overtime rate. An employee directed back to work for one hour or less before the next scheduled shift shall be paid on the basis of the overtime actually worked and the overtime minimum shall not apply. 1 Sergeants assigned to the graveyard/night shift who are scheduled for court during hours the employee would not be regularly scheduled to work between two scheduled graveyard/night shifts will be granted a nine (9) consecutive hour rest period beginning when the court requirements/obligations are over and will not be required to report back to work until the end of such rest period. In this instance Sergeants will be compensated at time -and -one-half for their court attendance, and double time will not apply. A Sergeant will not have their shift extended as a result of the operation of this paragraph and the Sergeant will be paid, at the regular straight time rate, for all hours they were scheduled on a graveyard/night shift but did not work because of the above rest period. E. Minor Work Contact Outside of Scheduled Work Hours. If the Employer contacts an employee for work purposes outside of the employee's scheduled work hours (by telephone, Teams, Zoom or otherwise), then the Employer shall compensate the employee for the time spent during such contact at the rate of time -and -one-half the employee's regular rate of pay. Compensation shall be for a minimum of fifteen (15) minutes and shall continue for actual time spent during the contact in fifteen (15) minute increments. For example, a five (5) minute call shall require compensation for fifteen (15) minutes; a sixteen (16) minute call shall require compensation for thirty (30) minutes; a thirty-one (31) minute call shall require compensation for forty-five (45) minutes and so on. Any actual call back to duty shall be governed by subparagraph A and B. above. F. Pyramiding. There shall be no pyramiding of overtime. FG: 103150803.1 28 6 City of Tukwila (Sergeants) G. Off -duty Call -in Authorization. Employees who are called in to work while off duty for an in -progress incident will be paid from the time they receive the call and have communicated to the requestor: (1) that they are in route; and (2) when they can be expected to arrive. Employees will respond to the incident in a reasonable and appropriate amount of time based on their proximity or distance to the station or location. Pay will then continue until their duties are completed in response to the issue or incident giving rise to the call. Employees will not be paid for their travel or commute to their residence after their duties have been completed. Employees will receive a nine (9) hour rest period before being required to return to work after an off -duty call -in, consistent with the provisions of Section 4.2.5 (Rest Periods). The nine (9) hour rest period will not apply if the call in begins three (3) or less hours before the start of the employee's next work shift. SECTION 4.4 Shift Change. Employer reserves the right to schedule employees to shifts, provided this will not alter shift bidding procedures or be used to require employees to change their schedules to avoid the payment of overtime, unless mutually agreed upon by Employer and employee, with concurrence of a Union member. Employer will bargain over changes in shift configurations (e.g. 6-3, 5-2, 4-10, 9/80, and 12-hour shifts). SECTION 4.5 Standby. The Employer and the Union agree that the use of standby time shall be minimized consistent with sound law enforcement practices and the maintenance of public safety. Standby assignments shall be for a fixed, pre -determined period of time not to exceed ten (10) hours. Employees formally placed on standby status shall be compensated on the basis of five (5) hours straight time pay for ten (10) hours of standby or fraction thereof. If the employee is actually called back to work, normal overtime rules shall apply. Compensation for standby shall not be paid in addition to overtime -minimum pay. SECTION 4.6 Compensatory Time. Compensatory time is defined as time off granted an employee as compensation for hours worked in addition to the employee's scheduled workday or workweek. A. Requesting Compensatory Time. It is the responsibility of the employee to request compensatory time in lieu of overtime if so desired. The Employer shall have discretion to determine whether compensatory time is granted to the employee when compensatory time is requested by the employee in lieu of overtime. B. Compensatory Time Rate. The granting of compensatory time in lieu of overtime will be at the rate of one -and -one-half hours for each overtime hour worked. 7 FG: 103150803.1 29 City of Tukwila (Sergeants) C. Maximum Compensatory Time Accrual Individual accrual of compensatory time in lieu of overtime shall not exceed forty-eight (48) hours (i.e. 32 hours at time -and -one-half). SECTION 4.7 Kelly Days. Patrol Sergeants will be granted one hundred ten (110) hours annually to compensate for the difference between the scheduled hours in the Patrol Work Schedule and the scheduled hours in Non -Patrol Work Schedules. These hours will be referred to as "Kelly Days" (and be scheduled the same as vacation). Employees may choose to use these hours to schedule time off or to receive pay in lieu of time off or a combination of both. Fifty-five (55) of these hours shall be credited on January 1 and fifty-five (55) of these hours will be credited on July 1. A request for payment may only be made two (2) times per year, one time in June and one time in December. A request for payment made by June 10 shall be paid by July 10. Any hours remaining on December 31 shall be paid by January 10. Kelly Day pay will be calculated at the employee's straight time rate of pay. The hours used by the employee to schedule time off will be administered in the same manner as the holiday hours referred to in Article 10. A. An employee transferring into or out of Patrol during a year shall receive (be credited with) a pro rata number of paid Kelly hours that shall be paid out to the employee at the time of the transfer. Upon separation of employment, any unused Kelly day hours accrued up to that point will be paid out on the final paycheck. SECTION 4.8 Training. Training will be scheduled during the employee's regularly assigned shift whenever reasonably feasible. A. Outside Training. 1. A "shift" or "regularly assigned shift" is scheduled hours that remain the same for an employee week after week. "Regularly scheduled days off" or "weekends" are the days off that remain the same for an employee week after week. 2. The City may adjust an employee's hours and regularly scheduled days off to accommodate training of 24 hours or more in a one -week period, subject to notice requirements. The City may adjust for training under 24 hours if mutually agreed upon between the City and the employee in order to reduce overtime and afford the ability for the employee to attend requested training. 3. The intent of this shift adjustment is to allow employees to participate in training and to better manage the cost of overtime. The City shall not require an employee to work more than forty (40) hours per week without the payment of overtime. Employees whose schedules are adjusted to attend training courses or conferences will be paid at time -and -one-half their regular rate of pay for any hours worked in excess of eight (8) hours per day, and double time of their regular rate of pay for any hours worked in excess of twelve (12) hours per day. FG: 103150803.1 30 8 City of Tukwila (Sergeants) 4. The City will give back to the employee any regularly scheduled day off that the employee is required to work because of a shift adjustment. All days given back to employees shall be taken consecutive to that employee's regularly scheduled days off. Nothing shall preclude the City from giving back two (2) or more missed days off on separate weekends as long as each missed day off is given back consecutive to that employee's regular scheduled days off. 5. All missed days off due to a shift adjustment will be rescheduled within seven (7) days of the completion of training. The rescheduled day will be taken within sixty (60) days of the completion of training. The sixty (60) day time period will be extended by mutual agreement of the City, the Union, and the employee. 6. The City is limited to making only three (3) such adjustments per calendar year and each adjustment may not last more than one (1) calendar week. 7. The employee and the Union must be given written notice of the shift adjustment seven (7) calendar days before the adjustment for training is to occur. The City and the Union may agree in writing to waive the seven (7) calendar days' notice requirement and/or the requirement that the days off be taken consecutive. B. Training for Patrol Sergeants Working Night Shift Schedule This section only applies to Sergeants working the 12-hour night shift schedule. It applies to scheduled training of four (4) hours or more during hours outside the employee's regularly assigned shift. The schedule does not apply to court time. As used herein, an 8-hour rest period is defined as, 8-hours prior to the start or 8-hours from the end time of the training. It does not always equal 8-hours of paid time off. 1. Training on First Work Day Training will be paid at time -and -one-half. There will be an 8-hour rest period (admin time) prior to the start of training and an 8-hour rest period (admin time) following the end of the training. The patrol Sergeant will be paid, at the regular straight time rate for all hours they were scheduled on the night shift but did not work because of the rest period and the officer will report to work the remainder of the shift following the rest period. The patrol Sergeant will not have their shift extended as a result of this paragraph. 2. Training Mid -Week Training will be paid at straight time. There will be an 8-hour rest period (admin time) prior to the start of training and an 8-hour rest period (admin time) following the end of training. Following the 8-hour rest period, after training, the Sergeant will report for duty and work the remainder of the scheduled shift. If there are multiple days of training the Sergeant will not report back to work between the training days. The patrol Sergeant will not have their shift extended as a result of the operation of this paragraph. 9 FG: 103150803.1 31 City of Tukwila (Sergeants) 3. Training on Last Work Day Training will be paid at time -and -one-half. There will be an 8-hour rest period before the beginning of the training. C. Training for SWAT The City retains the right to adjust the regular shifts of SWAT members to attend SWAT training. When working an adjusted shift to attend SWAT training, SWAT members will receive straight time for the first twelve (12) hours worked and time -and -one-half (1-1/2) for any hours in excess of twelve (12) and will receive double time pay for any hours in excess of thirteen (13) hours. SWAT members will be given a minimum of eight (8) hours rest before attending SWAT training at no cost to them. D. Employees Reporting back to Shift after Training If the Sergeant is in training for less than a full twelve-hour shift, the employee may be required to report back to their regular assignment at the conclusion of training. In the event the employee is not required to report back to their regular assignment at the conclusion of training, the employee will be paid for the entire shift, as long as the employee was in training for eight (8) hours or more. SECTION 4.9 Daylight Savings Time. Employees who are working on the night shift when the clocks are moved back one hour will be paid one hour at the overtime rate of time and one-half. Employees who are working on the night shift when the clocks are moved forward one hour (other than those who are regularly scheduled to be off at 2 a.m.) shall have the option of going off duty at their normal quitting time and utilizing one hour of vacation or compensatory leave, or working an additional hour to complete normal shift hours without additional compensation. ARTICLE 5 - SALARIES SECTION 5.1 Agreement. The Employer agrees to maintain salaries during the term of this Agreement as set forth in Appendix A. The City and the Union agree that the linkage of a minimum of eighteen percent (18%) between the top step of base pay ("Top Step") of the MPO 1 in the Officer's contract and the first step of pay for Sergeants (the "Differential Formula") is intended to provide stability and avoid potential compression. Throughout the term of this Agreement, the Sergeants will receive a pay adjustment whenever there is a change in the Top Step in the Officers bargaining agreement. The pay adjustment shall occur at the same time that the Officers adjustment to the Top Step is effective. While each party reserves the right to seek a change in the Differential Formula in future negotiations, any such change will require the party proposing it to have a compelling basis for making the change. SECTION 5.2 Additions. This Agreement shall be opened for the purpose of FG: 103150803.1 32 10 City of Tukwila (Sergeants) negotiating salaries for new classifications affecting employees in the bargaining unit. Nothing in this section shall preclude the Employer from establishing new positions or classifications. SECTION 5.3 Longevity Pay. All Sergeants in the bargaining unit shall receive monthly Longevity Pay in addition to their monthly base rate of pay as follow: SERVICE TIME MONTHLY AMOUNT AFTER 5 YEARS 2% AFTER 10 YEARS 4% AFTER 15 YEARS 6% AFTER 20 YEARS 8% AFTER 25 YEARS 10% ARTICLE 6 - PREMIUM PAY SECTION 6.1 Premium Pay. Monthly premium pay equivalent to a percent of the top sergeant monthly wage in the amount of five percent (5.0%) shall be paid to employees assigned to the following specialties: Auto Theft Task Force Sergeant Major Crimes Sergeant Professional Standards Sergeant Special Emphasis Unit Sergeant (SEU) Special Weapons and Tactics Sergeant (SWAT) Traffic Sergeant FTO Sergeant This premium shall be paid in addition to the normal salary structure contained in Appendix A. In no event may an employee receive premium pay for more than one specialty except that employees assigned to SWAT who receive premium pay for another specialty will be paid as set forth below. SECTION 6.2 SWAT Pay. The SWAT premium pay can be stacked with another type of premium pay to which an employee is entitled in the amount of 2% of the top police Sergeant monthly wage, for a total combined premium pay of seven percent (7.0%) of the top police Sergeant monthly wage. There will be no pyramiding of premium pay. In return, the City will have the right to adjust the regular shifts of SWAT members to attend SWAT training, pursuant to Article 4.9.C. SECTION 6.3 Ancillary Duty Pay. When ancillary work assignments are made by the Chief, the Ancillary Duty premium will apply when performing the ancillary duties. The Ancillary 11 FG: 103150803.1 33 City of Tukwila (Sergeants) Duty premium shall be five percent (5.0%) of the employee's base monthly pay. The assignments that qualify for the ancillary duty premium are Instructor, Civil Disturbance Unit (CDU), Canine, Valley Independent Investigation Team (VIIT), and Hostage Negotiating Team (HNT). Employees may not stack ancillary duty pay (i.e., employees may only receive ancillary duty pay for one ancillary assignment at a time). SECTION 6.4 Accreditation Pay. The accreditation pay shall be one percent (1 %) of the employee's monthly wage and shall be paid as long as the agency maintains its accreditation. Equal premiums to Officers: a. Deferred comp matching b. Night shift differential ARTICLE 7 - DEPARTMENT WORK RULES SECTION 7.1 Generally. The parties recognize that circumstances change from time to time during the term of labor agreements that give rise to a need to discuss changes in hours or working conditions (including the scope of bargaining unit work). In order to provide a convenient forum to discuss these issues, the parties agree to the procedure set forth in Section 7.2. SECTION 7.2 Procedure. This Agreement may be amended within the scope of this Article provided both parties concur. Supplemental agreements may be completed through negotiations between the parties at any time during the life of this Agreement. A joint committee comprised of representatives of the two parties will meet upon the request of either party to discuss proposals related to work hours or changes in working conditions, including the scope of bargaining unit work. Should either party desire to negotiate a matter of this kind, it shall notify the other party in writing of its desire to negotiate. Supplemental agreements thus completed will be signed by an authorized representative of the Employer and Union, with a copy to the Chief People Officer. Should either party (through the Union, Police Chief, or their designee), having been notified of the proposed supplemental language, not respond by requesting a meeting of the joint committee within thirty (30) calendar days, the proposed language shall be considered acceptable and shall be forwarded to the other party for signature. Supplemental agreements thus completed shall become a part of this Agreement. In those cases where the parties cannot agree, the parties agree, upon the request of either party, to expeditiously proceed directly to request a PERC mediator within a 30-day period and, if necessary, to proceed to interest arbitration on the issue as provided in RCW 41.56 et seq., using one of the arbitrators selected in the grievance procedure. The parties agree to waive the appointment of partisan arbitrators and that the matter will be heard by an arbitrator selected in the same manner as is provided in the grievance procedure. Neither party may be required to arbitrate a proposal, which, if granted, would require the Arbiter to change an express term of FG: 103150803.1 34 12 City of Tukwila (Sergeants) this Agreement. SECTION 7.3 Work Rotation. The rotation of personnel between shifts shall be minimized within the limitations of providing an adequate and efficient work force at all times, as determined by the Employer. SECTION 7.4 Personnel File: A. Ownership. The personnel files are the property of the Employer. The Employer agrees that the contents of the personnel files, including the personal photographs, shall be confidential and shall restrict the use of information in the files to internal use by the Police Department. This provision shall not restrict such information from becoming subject to due process by any court of administrative tribunal or subject to a public records request. It is further agreed that information may be released to outside groups subject to the approval of both the Employer and employee; provided, that nothing in this section shall prevent an employee from viewing their original personnel file in its entirety upon request. The Police Chief, City Administrator, Human Resources Director, City Attorney, and their designees shall have access to the individual personnel files in the normal course of their responsibilities. At the discretion of the Chief or their designees, file material shall be released to another law enforcement agency doing employment background upon proof of a signed release of the individual in question. B. Availability. The application and examination papers of a certified eligible shall be available for inspection by the appointing authority, the Chief of Police and the affected employee. Such papers shall also be made available to the Union at the request of the affected employee. C. Employee rights. Employees shall have the right to review any and all items placed in their personnel file and shall have the right to request of the Chief that any complaint be withdrawn; provided removal of the record is lawful pursuant to the Washington state local government record retention requirements. In the event that such complaint is not withdrawn if such request is made, the employee may invoke the provisions of Article 20. Except that no material shall be removed from the file during that period of time that the employee is specifically named in any civil litigation in their capacity as an employee which pre -dates or is relevant to the litigation. D. Employer rights. The Employer shall have the right to purge employee files from time to time as deemed necessary, with all purged items being returned to the employee for their own disposition. The Employer shall follow state law and all applicable City and Department policies and procedures governing these files. Employees are encouraged to review their personnel files. ARTICLE 8 - CLOTHING/EQUIPMENT SECTION 8.1 Uniforms and Equipment. The City shall (at its expense) issue and maintain uniforms and equipment for each commissioned Sergeant under a quartermaster system. 13 FG: 103150803.1 35 City of Tukwila (Sergeants) SECTION 8.2 Quartermaster System. Any garments, clothing and/or devices required by the Employer shall be furnished and maintained as needed and as approved by the Employer. The City and Union have developed the following list of the minimum required/issued items, which may be amended by mutual agreement. All items issued under the quartermaster system shall meet Police Department standards. A. All Bargaining Unit Employees: Five (5) Uniform Shirts (at least one shirt will be long sleeve) Three (3) Uniform Pants One (1) Uniform Jacket One (1) Uniform Dress Hat One (1) Baseball Hat One (1) Uniform Tie One (1) Uniform Tie Clasp One (1) Uniform Jumpsuit to a maximum of $350 (upon successful completion of probation) One (1) Gore -Tex Uniform Raincoat One (1) Duty Firearm Two (2) Sets of Handcuffs One (1) Duty Baton One (1) Duty OC Canister One (1) Uniform Badge One (1) Uniform Hat Badge Five (5) Uniform Name Tags (sew on) One (1) Uniform Name Tag (Pin Type) One (1) Soft Body Armor (Threat Level 3A or Greater) One (1) Flashlight with Charger Duty Belt Belt Pants belt Four (4) keepers Security holster Double magazine pouch Cuff case(s), either one (1) double or two (2) single cuff cases OC case Radio case Key case Glove case Stick ring Flashlight ring holder B. Detectives and plain clothes assignments: FG: 103150803.1 36 14 City of Tukwila (Sergeants) One (1) Hidden agenda jacket One (1) Undercover holster, cuff case, ammo pouch One (1) Coveralls Credential wallet & badge C. Bicycle Duty: (with bikes uniforms and equip as applicable to assignment) Two (2) Bike uniform shirts, long sleeve Two (2) Bike uniform shirts, short sleeve Two (2) pair Bike uniform shorts One (1) pair Bike uniform winter pants One (1) Bike uniform coat One (1) Hidden agenda jacket One (1) pair Footwear in accordance with Section 8.2E below One (1) pair Eye protection Two (2) Bike helmets Two (2) pair Safety gloves (winter & summer) One (1) Undercover holster, cuff case, ammo pouch One (1) Stinger flashlight with charger D. Footwear. Basic duty footwear. All employees shall be entitled to elect either shoes or boots. The City's maximum expenditure is $125 for shoes (to be replaced on an as needed basis) or $200 for boots other than bicycle footwear (to be replaced on an as needed basis). The individual employee shall pay any overage. Detectives may choose either basic uniform duty shoes or boots or dress shoes or boots. E. Bicycle Duty Footwear. Bicycle footwear (with turn -in of worn equipment and in accordance with Department policy). Bicycle footwear shall be in addition to basic duty footwear. SECTION 8.3 Dry Cleaning. The City will pay $250 per year directly to employees and employees will pay for dry cleaning. SECTION 8.4 Plain Clothes (Non -Uniformed) Assignments. Employees assigned to a plainclothes Unit shall receive an annual clothing allowance in the amount of three hundred fifty dollars ($350). The clothing allowance shall be paid in the employee's first paycheck in December of each year. The clothing allowance shall be prorated to reflect assignment to a plain clothes Unit for any period of less than a year. ARTICLE 9 - SICK LEAVE SECTION 9.1 LEOFF ll. Uniformed employees hired under the provisions of LEOFF II are excluded from the provisions of RCW 41.26.150 and shall receive sick leave benefits as follows: LEOFF II employees shall be entitled to and awarded twelve (12) days of paid sick leave upon 15 FG: 103150803.1 37 City of Tukwila (Sergeants) date of employment with the Employer. Beginning with the thirteenth (13th) month of continuous service, each employee shall accrue eight (8) hours of paid sick leave per calendar month of the employee's active service up to an annual carry over of ninety (90) days of sick leave (i.e. 720 hours). Full-time and part-time employees shall receive "sick leave" buyout for hours above the annual carry over limit at the end of each year into their VEBA account. The buyout rate is twenty- five percent (25%) of the value of the hours. Sick leave may be used for any authorized purpose under RCW 49.46.210. SECTION 9.2 Separation of Employment. In the event an employee terminates their employment, or such employment is terminated for any reason whatsoever with the Employer prior to using their accumulated sick leave time, they shall be entitled to pay equal to twenty-five percent (25%) of the amount payable for any unused sick leave unless terminated during the probationary period. The twenty-five percent (25%) will be put into the employee's VEBA. If a probationary employee has used more than eight (8) hours of sick leave per month worked, any additional amount of sick leave used shall be subtracted from the employee's final paycheck. SECTION 9.3 Domestic Partner Benefits. Employees will be eligible for domestic partner benefits in accordance with City Policy. SECTION 9.4 "Light Duty" is a temporary assignment that may be made by the Employer when an employee is restricted from performing the duties of his or her job as determined by their treating physician. If a light duty assignment is made available, the Chief or his designee will determine the assignment, length of assignment and work schedule based upon the restrictions provided by the treating physician. The light duty assignment will not exceed six months without approval of the Chief. This section is not intended to be more restrictive than applicable state and federal law, including RCW 41.04.505 and RCW 41.04.520. ARTICLE 10 - HOLIDAYS SECTION 10.1. Employees shall receive holidays in accordance with existing City ordinances, at times, which are mutually agreeable to both the Employer and the employee. A. Holidays Listed. The following are established as holidays: January 1 .New Year's Day Third Monday in January Martin Luther King's Birthday Third Monday in February ...Presidents' Day Last Monday in May Memorial Day June 19th . Juneteenth July 4 .. Independence Day First Monday in September Labor Day November 11 Veteran's Day Fourth Thursday in November Thanksgiving Day FG: 103150803.1 38 16 City of Tukwila (Sergeants) Fourth Friday in November Day after Thanksgiving December 25 .Christmas B. Method of Payment: A. Patrol — Patrol bargaining unit employees will be given a one -hundred -forty (140) holiday hour bank during each anniversary year of the current collective bargaining agreement, in lieu of receiving holidays under Section 10.1A above. Seventy (70) of these hours shall credited on January 1 and seventy (70) of these hours shall be credited on July 1. Patrol employees may choose to use these hours to take time off, to receive pay in lieu of time off, or a combination of both. A request for payment may only be made by an employee two (2) times per year, one time in June and one time in December. A request for payment made by June 10 shall be paid by July 10. Any hours remaining on December 31 shall be paid on January 10. Holiday pay will be calculated at the employee's straight time rate of pay. Upon separation of employment, any unused holiday hours accrued up to that point will be paid out on the final paycheck. 1. Non -Patrol — Non -Patrol bargaining unit employees, not assigned to patrol work full-time, shall continue to work a four (4) ten (10) hour day schedule during a holiday week. (SEU Team included) a. Regularly Scheduled Work Day. If a holiday is observed on the employee's regularly scheduled work day, the employee shall be given the day off and shall be paid ten (10) hours of holiday pay. Employees shall not receive a floating holiday. b. Regularly Scheduled Day Off. If the holiday is observed on the employees regularly scheduled day off, the employee shall be paid 10 hours of holiday pay. If an employee is called into work on the holiday and the employee works a full shift on such holiday, the employee shall be paid double time and one-half for all hours worked on the holiday during the employee's regularly scheduled shift. All hours worked in addition to the employee's regularly scheduled shift on a holiday shall be considered overtime and paid in accordance with Section 4.3. of this collective bargaining agreement. If an employee is called into work on the holiday and the employee works less than a full shift on such holiday, the employee shall be paid double time and one-half for all hours worked on the holiday and shall be paid holiday pay at their regular rate of pay for the remainder of their ten (10) hour shift. Holiday pay will be calculated at the employee's straight time rate of pay. ARTICLE 11 - EDUCATION ALLOWANCE SECTION 11.1 Education Allowance. 17 FG: 103150803.1 39 City of Tukwila (Sergeants) All Sergeants holding at least an AA degree or two (2) years of college (ninety credit hours for quarters and sixty credit hours for semesters) toward a bachelor's degree in an approved field of study will be awarded education incentive pay of 2% of their base monthly wage. Any Sergeants holding a B.S. or B.A. Degree in an approved field of study shall be awarded education incentive pay of 4% of their base monthly wage. Any Sergeants holding a M.S. or M.A. Degree in an approved field of study shall be awarded education incentive pay of 6% of their base monthly wage. Approved fields of study: 1. Law Enforcement 2. Sociology 3. Psychology 4. Public Administration 5. Business Administration 6. Political Science 7. Other work -related fields of study to the approval of the Chief. In order to be eligible for Education Incentive pay, degrees and credits shall be from a Nationally accredited college or university. Degrees shall be in an approved field of study. However, Bachelor's degrees earned in other field(s) of study and extended by Nationally accredited colleges or universities may be compensated at the AA level at the discretion of the Chief. Credits that are granted for "life experience" as opposed to conventional coursework and independent study will not qualify for education incentive. SECTION 11.2 Tuition Reimbursement. The Employer shall reimburse employees for the cost of tuition as long as the subject matter of the course of study or of a specific course is in an approved field of study as set forth in Section 11.1 and as long as the tuition costs do not exceed those found at a Washington state university and as long as the officer is working towards a degree in that approved field of study. The total reimbursements for Union represented employees, as a group, shall not exceed $9000 in any calendar year. Tuition reimbursement shall be applicable to undergraduate study only. A. In order to receive tuition reimbursement an employee must receive approval for a course of study or for a specific course prior to taking the course. If an employee receives a scholarship (or received federal or state reimbursement funds [excluding student loans]) the total amount of the Employer's reimbursement shall not exceed 100% of the total cost of tuition. B. An employee receiving tuition reimbursement must maintain a "C" grade (or FG: 103150803.1 40 18 City of Tukwila (Sergeants) equivalent satisfactory mark) and shall submit a transcript with the request for reimbursement. C. A request for tuition reimbursement for an approved course of study or specific course shall be paid within sixty (60) days of submission. D. When an employee completes a course of study at a particular level (undergraduate or graduate) the employee shall notify the Employer of the degree attained. SECTION 11.3 In Service Training Agreements. Employees who are provided long-term training (in excess of four consecutive weeks) as a result of an assignment can be required, as a condition of assignment, to enter into a reimbursement agreement for costs of specialized training. Reimbursement would be computed based upon term of the agreement, which shall not exceed twenty-four (24) months (i.e., 1/24th per month on a 24-month contract). Training costs will be estimated at the time the contract is presented. Actual repayment will be based on actual or estimated costs, whichever is lower. SECTION 12.1 vacations: ARTICLE 12 - VACATIONS Vacation Hours. The following schedule shall govern with respect to Years Completed Annual Vacation Hours 1 112 2 112 3 112 4 112 5 144 6 144 7 144 8 144 9 144 10 176 11 176 12 176 13 176 14 176 15 + 192 SECTION 12.2 Vacation Rules. Annual vacations shall be subject to the following rules: A. Minimum. The minimum vacation allowance to be taken by an employee shall be 15 minutes. B. Agreement. Vacations shall be granted at such times that are mutually agreeable to both the Employer and employee. 19 FG: 103150803.1 41 City of Tukwila (Sergeants) C. Terminology. Temporary or intermittent employees who leave the employment of the City and later are re-employed shall, for the purpose of this Article, commence their actual service with the date of re-employment. For the purpose of this Article, "actual service" shall be determined in the same manner as for salary purposes. D. Maximum. Maximum hours accumulations of vacation time shall not exceed that which is equal to two years total at the highest eligible rate. E. Pay upon death. On the death of an employee in active service, pay will be allowed for any vacation earned in the preceding year and in the current year and not taken prior to the death of such employee. F. Leave of Absence. An employee granted an extended leave of absence, which includes the next succeeding calendar year, shall be given pro -rated vacation earned in the current year before being separated from the payroll. FG: 103150803.1 42 20 City of Tukwila (Sergeants) SECTION 13.1 in effect. ARTICLE 13 - PENSIONS Pension benefits shall be received in accordance with RCW 41.26 as currently ARTICLE 14 - MEDICAL COVERAGE SECTION 14.1 Medical Insurance A. Employer contributions. Except as otherwise provided in this Article, the Employer shall contribute the premiums necessary to purchase medical care insurance for each full-time employee and their dependents under the City of Tukwila's Self - Insured Medical Plan. The City will pay 100% of the cost of medical coverage for all bargaining unit members. Sergeants will pay through wage deduction ten percent (10%) of the cost of medical coverage for dependents. Such coverage shall not be less than that which existed under the City of Tukwila Self -Insured Medical Plan in place February 1, 2004, except as subsequently agreed herein by the parties. 8. Kaiser Permanente. For employees who elect medical coverage through Kaiser Permanente, the Employer shall pay 100% of the cost of medical coverage for all bargaining unit members and 90% of the cost of medical coverage for their eligible dependents, up to the maximum dollar amount contribution of the Self -Insured Plan for full -family coverage. Any premium amounts in excess of the Employer's contribution shall be paid by the individual through payroll deduction. Coverage under the Kaiser-Permanente Plan shall be as determined by Kaiser Permanente. C. Cost of premiums. The Employer shall continue to pay the full premium for medical coverage under the Self -Insured Medical Plan, up to a maximum increase of eight percent (8%) in a year. In the event the monthly premiums increase more than the stated amount in a year, the Employer or the Union has the right to reopen the Agreement to negotiate changes in the Self -Insured Medical Plan benefits, so that the increase in premium costs does not exceed the stated amount. SECTION 14.2 Dental. Dental coverage will be maintained for all employees and their dependents during the term of this Agreement under the City of Tukwila Self -Insured Dental Plan, or its replacement. The cost for such plan will be borne on the following basis: The Employer will contribute one hundred percent (100%) of the total premium for this coverage. SECTION 14.3 Optical Plan. Examination and eye glasses/contact lenses for all employees and dependents covered under this Agreement will be paid for by the Employer as set forth herein. The City shall provide coverage for eye examinations, vision and optical care, contacts, and eye glasses, to regular full-time police officers and their dependents in the amount of $250 per person, 21 FG: 103150803.1 43 City of Tukwila (Sergeants) to a maximum of $500 per family unit, each year. SECTION 14.4 Life Insurance. The Employer shall pay one hundred percent (100%) of the total premiums for life & accidental death and dismemberment insurance benefits for the employees covered under this Agreement. The face value of said insurance policy shall be $25,000 and shall include an up to $25,000 dismemberment clause. SECTION 14.5 LEOFF ll Disability Insurance. With respect to LEOFF II officers, the Union has elected to forego City coverage and has selected an alternative long-term disability (LTD) plan. The City shall require LEOFF II Officers to participate in the Tong -term disability insurance program selected by the Union as a condition of employment. The City shall provide for a mandatory payroll deduction to accomplish this purpose. SECTION 14.6 Insurance Carrier. The City retains the right to select all insurance carriers or to self -insure coverage as provided herein. SECTION 14.7 Re -opening Clause. During the term of this Agreement, the City and the Union each reserve the right to open negotiations in the event healthcare reform legislation, including the Affordable Care Act (ACA), mandates changes unanticipated by the parties. The purpose of such negotiations shall be to reach agreement on a mutually acceptable alternative medical option(s). SECTION 14.8 Domestic Partner Benefits. Employees will be eligible for Domestic partner benefits in accordance with City Policy. SECTION 14.9 Teamsters Retirees' Welfare Trust. The City shall pay the sum of one hundred seventy five dollars ($175.00) per month for benefits under the "RWT-XL Plan" during the period this Collective Bargaining Agreement is in effect, the City agrees to remit payment to the Retirees Welfare Trust, c/o NORTHWEST ADMINISTRATORS, INC., for each employee who received compensation for eighty (80) hours or more in the previous month. A. Maintenance of Benefits. The Trustees of the Washington Teamsters Welfare Trust or the Retirees Welfare Trust may modify benefits or eligibility of any plan (i.e. for the purpose of cost containment, cost management, or changes in medical technology and treatment). If increases are necessary to maintain the current benefits or eligibility, or benefits or eligibility as modified by the Trustees during the life of the Agreement, the City will pay such increases up to eight percent (8%) in a year. If an increase of more than eight percent (8%) in a year is necessary, the parties will meet to negotiate responsibility for payment of the increase in excess of eight percent (8%). FG: 103150803.1 44 22 City of Tukwila (Sergeants) ARTICLE 15 - PROBATIONARY PERIOD SECTION 15.1 Probationary Period. All newly hired/promoted employees must serve a probationary period. The probationary period shall be one year from the date of appointment. The probationary period shall be extended for the number of work days equal to the number of work days in excess of 10 work days that an employee was absent during his or her probationary period; provided that the taking of scheduled and approved vacation or compensatory time off shall not be counted toward such ten-day period for promotional probationers. The probationary period is an extension of the hiring/promotional process; therefore, the provisions of this Article will not apply to employees if they are discharged or demoted during the hire/promotional probationary period for not meeting the requirements of the classification. Grievances brought by probationary employees involving issues other than discharge or demotion may be processed in accordance with Article 18. SECTION 15.2 Wage Progression. Employees shall progress through the wage steps established in accordance with Appendix A of this Agreement. ARTICLE 16 - DISCIPLINARY PROCEDURES SECTION 16.1 It is agreed that the Employer has the right to discipline, suspend or discharge any employees for just cause. Employees are subject to the provisions published as administrative policies, City ordinances, City and State Civil Service rules and regulations as they exist, and the terms of this Agreement, including the procedures set forth in Section 16.2. SECTION 16.2 The following procedures shall be applied in order to provide prompt, just, open and fair dispositions of complaints against employees of the Employer and procedural protection to all employees of the Employer during the complaint and disciplinary process. A. A "disciplinary interview" shall mean questioning by a person in authority over an employee when the interviewer either knows or reasonably should know that the questioning concerns a matter that could lead to suspension, demotion, termination, as opposed to routine inquiries. B. Every employee who becomes the subject of a disciplinary interview shall be advised, in writing, a minimum of 48 hours prior to the time of the interview that they are suspected of: 1. Committing a criminal offense; 2. Misconduct that would be grounds for termination, suspension, or demotion; and, 3. That they have the right to Union representation during the interview. 23 FG: 103150803.1 45 City of Tukwila (Sergeants) 1. The general scope of the interview including the nature of the matter in sufficient detail to reasonably apprise the employee of the matter under investigation. C. Any employee who becomes the subject of a criminal investigation may have legal Counsel present during all interviews. Nothing in this agreement, however, shall be deemed a waiver of an employee's right to Union representation. A criminal investigation as used herein shall be interpreted as any action which could result in the filing of a criminal charge. D. In criminal matters, employees will either be ordered to answer questions or informed that they are not required to answer the employer's questions as a condition of employment. E. The employee shall be informed in writing as to whether they are a witness or suspect before any interview commences. F. Any employee assigned to administrative leave during a disciplinary investigation will be placed and maintained on paid leave for the duration of the administrative leave. Administrative leave for disciplinary investigations shall only be used when the Chief of Police, or designee, determines the alleged misconduct is so serious in nature as to warrant the removal of the employee from work. The Chief of Police or designee shall state in writing, within two (2) business days, the nature of the alleged misconduct supporting the administrative leave. G The disciplinary interview of any employee shall be at a reasonable hour, preferably during the normal workday of the employee, unless the exigencies of the interview dictate otherwise. This requirement shall not apply to pre -disciplinary hearings with the Chief. H. The employee or Employer may request that a disciplinary interview be recorded, either mechanically or by a stenographer. There can be no "off the record" questions. Upon request, the employee in a disciplinary interview shall be provided an exact copy of any written statement they have signed and a copy of the officer's taped/transcribed (if made) interview. Interviewing shall be completed within a reasonable time and shall be done under circumstances devoid of intimidation or coercion. In all disciplinary interviews, the employee shall be afforded an opportunity and facilities to contact and consult privately with an attorney of their own choosing, before being interviewed. Such opportunity to contact and consult privately with a private attorney shall not unduly delay the disciplinary interview. The employee shall be entitled to such reasonable intermissions, as they shall request for personal necessities, meals, telephone calls and rest periods. The FG: 103150803.1 46 24 City of Tukwila (Sergeants) employee may be represented by either a private attorney or the Union during the interview, but not both. J. All interviewing shall be limited in scope to activities, circumstances, or events which pertain to the employee's conduct or acts which may form the factual basis for disciplinary action under one (1) or more of the categories contained in Section 16.2.b.2 herein. K. The employee will not be threatened with dismissal or other disciplinary punishment as a guise to attempt to obtain their resignation, nor shall they be subject to abusive or offensive language or intimidation in any other manner. No promises or rewards shall be made as an inducement to answer questions. L. No employee shall be required to unwillingly submit to a polygraph test. M. Should any section, sub -section, paragraph, sentence, clause or phrase in this article be declared unconstitutional or invalid, for any reason, such decision shall not affect the validity of the remaining portions of this article. N. The investigation shall be completed in a reasonable amount of time in light of the circumstances and discipline shall be imposed within a reasonable amount of time after the conclusion of the investigation. ARTICLE 17 - MANAGEMENT RIGHTS SECTION 17.1 The Union recognizes the prerogatives of the Employer to operate and manage its affairs in all respects in accordance with its responsibilities and powers of authority. SECTION 17.2 The Employer has the right to schedule overtime work as required in a manner most advantageous to the Department and consistent with requirements of municipal employment and the public safety. SECTION 17.3 It is understood by the parties that every incidental duty connected with operations enumerated in job descriptions is not always specifically described. SECTION 17.4 The Employer reserves the right to lay off personnel for lack of work or funds, or for the occurrence of conditions beyond the control of the Employer, or when such continuation of work would be wasteful and unproductive. The Employer shall have the right to determine reasonable schedules of work and to establish the methods and processes by which such work is performed in accordance with Article 4 of this Agreement. SECTION 17.5 No policies or procedures covered in this Agreement shall be construed as delegating to others or as reducing or abridging any of the authority conferred on City officials as follows: 25 FG: 103150803.1 47 City of Tukwila (Sergeants) A. Mayor. The authority and responsibility of the Mayor, as Chief Executive Officer of the City, to enforce the laws of the State and ordinances adopted by the City Council, to recommend an annual budget, or to direct the proper performance of all departments. B. Council. The authority and responsibility of the City Council to enact ordinances, to appropriate monies, and to determine employees' compensation. C. Commission. The authority and responsibility of the Civil Service Commission, as provided by State statutes or local ordinance, to establish rules, certify registers and to review appointments in the police service, subject to the applicable bargaining duty of the City and the terms of this Agreement. D. Police Chief. The authority and responsibility of the Chief of Police and their delegates, as bestowed by ordinance, State law, Civil Service and Departmental rules, and as provided for in this Agreement, to the following: 1. To recruit, assign, transfer, or promote members to positions within the Department. 2. To relieve members from duties because of lack of work or lack of funds. 3. To determine methods, means, and personnel necessary for departmental operations. 4. To control the departmental budget. 5. To take whatever temporary actions are necessary in emergencies in order to assure the proper functioning of the Department and the public safety. ARTICLE 18 - GRIEVANCE PROCEDURE SECTION 18.1 Definition. A "grievance" means a claim or dispute by an employee (or the Union on behalf of an employee or employees or on its own behalf with regard to matters effecting the Union as an entity) with respect to the interpretation or application of the provisions of this Agreement. SECTION 18.2 Procedure: A. Step 1: An employee or the Union must present a grievance within fourteen (14) calendar days of its alleged occurrence to the employee's supervisor who shall attempt to resolve it within fourteen (14) calendar days after it is presented to the supervisor. B. Step 2: FG: 103150803.1 48 26 City of Tukwila (Sergeants) If either the employee or the Union is not satisfied with the solution by the supervisor, the grievance, stating the section of the agreement violated, the facts of the case as seen by the grieving party, and the remedy sought, may be presented in writing to the Police of Chief (with a copy to the Human Resources Director) within fourteen (14) calendar days after receipt of the supervisor's answer in step 1. The Chief of Police shall then attempt to resolve the grievance within fourteen (14) calendar days of its presentation. In the case of disciplinary actions, which are both appealable to the Civil Service Commission and grievable under the terms of this contract, a written election of remedies shall be made after receipt of the Step 2 response. An employee may elect to either pursue an appeal to the Civil Service Commission or continue with the contractual grievance procedure, but not both. If mutually agreed, time limits will be extended to complete a reasonable investigation before the election of remedies is made. Appeal for disciplinary actions shall bypass Step 3 below and proceed directly to the Civil Service Commission pursuant to the rules of the Commission or to arbitration as provided for in Step 4 of this agreement. C. Step 3: If the employee or the Union is not satisfied with the solution by the Chief of Police, the grievance, together with all other pertinent materials may be presented in writing to the Mayor or their designee by an Union representative within (14) calendar days after receipt of the Chief's answer in Step 2. The Mayor or their designee shall attempt to resolve the grievance within fourteen (14) calendar days after it has been presented to the Mayor. D. Step 4: Except as otherwise provided in this Article, if the grievance is not resolved in Step 3 the grievance may, within thirty (30) calendar days, be referred to arbitration by the Union. For a disciplinary grievance as defined by RCW 41.58.070, the arbitrator shall be assigned by PERC in accordance with state law. For other grievances, the City and the Union shall try to agree upon a mutually acceptable arbitrator. If the parties fail to agree, they shall request a list of seven (7) arbitrators from the Federal Mediation and Conciliation Service, with all arbitrators being members of the National Academy of Arbitrators. The parties shall alternatively strike from the list until only one name remains. The Arbitrator shall hold the hearing within 120 days of their appointment unless the parties mutually agree to extend the hearing date in writing. The Arbitrator shall decide the case based on the interpretation and application of the provisions of the agreement within thirty (30) days after such hearing. The decision shall be final and binding upon the parties to the grievance provided the decision does not involve action by the City, which is beyond its jurisdiction. Each party hereto will pay the expenses of their own representatives (e.g. attorney's fees) and the expenses of the arbitrator will be borne equally by the parties hereto. Neither the arbitrator nor any other person or persons involved in the grievance procedure shall have the power to negotiate new agreements or to change any of the present 27 FG: 103150803.1 49 City of Tukwila (Sergeants) provisions of this agreement. SECTION 18.3 Timeliness. It is the intent of this grievance procedure that the parties will process grievances within the timeframes set forth herein. In the event the grievance is not processed in the timeframes stated, then the matter shall be considered resolved. If the City fails to comply with the timeframes herein, then the grievance will automatically advance to the next step. The timeframes may be extended by mutual written agreement of the parties. ARTICLE 19 - NO STRIKE SECTION 19.1 No Strike. During the life of this Agreement, neither the Union nor any officer, agent, or employee will instigate, promote, sponsor, engage in, or condone any strike (including sympathy strike), slowdown, concerted stoppage of work, or "sick-outs". SECTION 19.2 Union Responsibility. In the event of a violation of Section 19.1 of this Article, the Union agrees to inform its members of their obligations under this Agreement, and to direct them to return to work. ARTICLE 20 - LEAVES SECTION 20.1 Discretionary Leaves. The City may, at its discretion, grant a leave of absence under this subsection except for illness, injury, or pregnancy, to any bargaining unit employee for good and sufficient reason. The City shall, at its discretion, set the terms and conditions of the leave, including whether or not the leave is to be with pay. SECTION 20.2 law. Military Leave. Military leave shall be granted in accordance with applicable SECTION 20.3 Jury Leave. All employees covered by this Agreement who are required to report for jury duty shall sign their jury duty checks over to the City and shall be compensated at their regular rate of pay for each hour actually spent on jury duty. If an employee is released by the Court from jury duty on any given day, the employee shall immediately notify their supervisor for assignment to work. If, however, jury duty lasts eight hours or more, but less than a full shift, the employee shall not be required to report back to their regular assignment at the conclusion of Court for that day and shall be compensated at their regular rate of pay for the full shift. SECTION 20.4 Bereavement Leave. An employee who has a member of their immediate family taken by death or who has been notified by a physician in attendance of imminent death may request to use up to eighty (80) hours of leave of absence with pay. Immediate family shall be defined as: spouse, mother, father, mother-in-law, father-in-law, children, brother, sister, son-in-law, daughter-in-law, brother-in-law, sister-in-law, grandparents, and grandchildren. Employees will be eligible for Domestic Partner benefits in accordance with changes in City Policy. FG: 103150803.1 50 28 City of Tukwila (Sergeants) SECTION 20.5 Employment Elsewhere. A leave of absence will not be granted to enable an employee to try for or accept employment elsewhere or for self-employment without the expressed written consent of the Chief of Police. ARTICLE 21 - INDEMNIFICATION SECTION 21.1 In accordance with RCW 4.96.041 and Chapter 2.105 of the Tukwila Municipal Code, the City shall indemnify, defend, and hold harmless any employee subject to claim or suit, including damages of a non -punitive nature, when the employee has in good faith purported to perform acts within the scope of the employee's performance of their official duties. Indemnity defense shall not be provided by the Employer for any suit, claim or action brought against the employee by, or on behalf of, the Employer. ARTICLE 22 - SAVINGS CLAUSE SECTION 22.1 Severability. If any article of this Agreement of any addenda hereto should be held invalid by operation of law or by any tribunal of competent jurisdiction, or if compliance with or enforcement of any article should be restrained by such tribunal, the remainder of this Agreement and addenda shall not be affected thereby and the parties shall enter immediate collective bargaining negotiations for the purpose of arriving at a mutual satisfactory replacement of such article. SECTION 22.2 Prevailing authority. If any provisions of this Agreement are found by a court of competent jurisdiction to be in conflict with current Civil Service Rules and regulations, the letter shall prevail except in Union security provisions, in which case, the provisions of Article 18 shall prevail. The Employer agrees that in the event that any provision of Civil Service Rules and Regulations are suspended, abolished or modified, collective bargaining shall proceed immediately with respect to any items that as a result of such change may come within the discretion of the Employer, and the results of such bargaining shall be made a part of this Agreement. ARTICLE 23 - ENTIRE AGREEMENT SECTION 23.1 The Agreement expressed herein in writing constitutes the entire Agreement between the parties, and no oral statement shall add to or supersede any of its provisions. SECTION 23.2 The parties acknowledge that each has had the unlimited right and opportunity to make demands and proposals with respect to any matter deemed a proper subject for collective bargaining. The results of the exercise of that right are set forth in this Agreement. Therefore, except as otherwise provided in this Agreement, the Employer and the Union, for the duration of this Agreement, each voluntarily and unqualifiedly agree to waive the right to oblige the other party to bargain with respect to any subject or matter not specifically referred to or covered in this Agreement. 29 FG: 103150803.1 51 City of Tukwila (Sergeants) ARTICLE 24 - SAFETY SECTION 24.1 The Union and City agree that the physical fitness of Union members is important to their health and safety. The City and the Union will both support and encourage employees to be physically active and to be involved in a personal program of regular exercise. ARTICLE 25 - DURATION OF AGREEMENT SECTION 25.1 Effective date and Duration. Unless otherwise provided herein, this Agreement shall become effective on January 1, 2025, and shall remain in force until December 31, 2027. SECTION 25.2 Conflicts. When there is a conflict between any collective bargaining agreement reached by an employer and a bargaining representative on a Union security provision and any charter, ordinance, rule or regulation adopted by the public employer or its agents, including but not limited to a civil service commission, the terms of the collective bargaining Agreement shall prevail. CITY OF TUKWILA TEAMSTERS LOCAL UNION NO. 117/IBT representing SERGEANTS THOMAS MCCLEOD JOHN SCEARCY Mayor Secretary -Treasurer Date Date FG: 103150803.1 52 30 City of Tukwila (Sergeants) APPENDIX "A" — WAGE SCHEDULE 2025-2027 1. Effective January 1, 2025 base salaries for Police Sergeants shall be: STEP CLASS 1 Sergeant 2 Probation) TBD per Section 5.1 2 Sergeant 1 TBD per Section 5.1 31 FG: 103150803.1 53 City of Tukwila (Sergeants) APPENDIX "B" - HEALTH REIMBURSEMENT/VEBA All Sergeants are required to participate in the City of Tukwila HRA VEBA plan. New Sergeants shall become plan participates the first of the month following appointment to their position. Each Sergeant shall contribute $200 per month ($100 per pay period) into their HRA VEBA account for the duration of the 2025-2027 collective bargaining agreement, through payroll deduction. Additional HRA VEBA contributions include: • Sick leave excess — Per Article 9.1, Sergeants who exceed seven hundred and twenty (720) hours of accumulated sick leave at the end of the calendar year will receive twenty-five percent (25%) of the value of the accrued, unused hours above seven hundred and twenty (720) into their individual HRA VEBA account. • Sick leave pay upon separation of employment — Per Article 9.2, upon a Sergeant's separation of employment from the City, the City will contribute twenty- five percent (25%) of the amount payable for any unused sick leave into the Sergeant's individual HRA VEBA account. • Vacation leave pay out upon separation — If a Sergeant qualifies for vacation leave payout upon separation of employment from the City, the City will contribute one hundred percent (100%) of the amount payable for any unused vacation leave into the employee's individual HRA VEBA account. FG: 103150803.1 54 32 COUNCIL AGENDA SYNOPSIS nitiais Meeting Date Prepared by Mayor's review Council review 1/6/25 BM ITEM INFORMATION ITEM No. 6.D. STAFF SPONSOR: BRANDON MILES ORIGINAL AGENDA DATE: 1/6/25 AGENDA ITEM TITLE Lodging Tax Funded Requests. CATEGORY ® Discussion Mtg Date 1/6/25 ® Motion Mtg Date 1/6/25 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Altg Date SPONSOR ❑ Council ❑ Mayor ❑ Adtnin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PW SPONSOR'S SUMMARY The City collects a 1% lodging tax on certain qualifying overnight stays in paid accommodations (hotels/motels/Airbnb) in the City. State law limits the use of these funds to tourism promotion . There is currently just over $2.5 million in lodging tax funds available for use. The City accepts applications on a rolling basis, with the LTAC reviewing requests monthly. At its December 13, 2024, meeting, the LTAC recommended approval of three funding requests, two requests from the City of Tukwila and one from PacNW Soccer. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 12/16/24 COMMITTEE CHAIR: ABDI (LTAC) RECOMMENDATIONS: SPONSOR/ADMIN. Mayor's Office COMMII°IEE Unanimous Approval (LTAC); Forward to City Council COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED $535,822 AMOUNT BUDGETED $N/A APPROPRIATION REQUIRED $N/A Fund Source: 101 FUND Comments: No General Funds will be used. MTG. DATE RECORD OF COUNCIL ACTION 1/6/25 MTG. DATE ATTACHMENTS 1/6/25 Informational Memorandum dated December 26, 2024. Lodging Tax Staff Report, City of Tukwila, Basic Operations. Lodging Tax Application, City of Tukwila, Experience Tukwila. Lodging Tax Staff Report, Experience Tukwila. Lodging Tax Application, City of Tukwila, Experience Tukwila. Lodging Tax Staff Report, PacNW. Lodging Tax Application, PacNW 55 56 TO: FROM: CC: DATE: SUBJECT: City of Tukwila Thomas McLeod, Mayor INFORMATIONAL MEMORANDUM Tukwila City Council Brandon Miles, Director, Strategic Initiatives Mayor McLeod December 26, 2024 Lodging Tax Funding Request ISSUE Review of lodging tax funding requests from the City of Tukwila and from PacNW. BACKGROUND The City collects a 1 % lodging tax on certain qualifying overnight stays in paid accommodations (hotels/motels/Airbnb) in the City. State law limits the use of these funds to tourism promotion'. There is currently just over $2.5 million in lodging tax funds available for use. The City's Lodging Tax Advisory Committee (LTAC) reviews all requests for use of lodging tax funds. LTAC then forwards a list of recommended applications to the City Council for its review and consideration. If LTAC does not recommend an application be funded, that application is not forwarded to the City Council. The City Council may approve or deny any of the applications recommended by the LTAC. The City Council may also approve an application and increase or decrease the dollar amount awarded'. The City accepts applications on a rolling basis, with the LTAC reviewing requests monthly. Pending Applications At its December 13, 2024, meeting, the LTAC recommended approval of three funding requests, two requests from the City of Tukwila and one from PacNW Soccer. i RCW 67.28.080 (6) defines "tourism promotion" as "...activities, operations, and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding the marketing of or the operation of special events and festivals designed to attract tourists." 2 On August 17, 2016, the Washington State Attorney General's Office issued an informal opinion regarding whether a municipality could change the dollar amounts recommended by the local lodging tax advisory committee. Specifically, the informal opinion states: "When awarding lodging tax revenues pursuant to RCW 67.28.1816(2)(b)(ii), a municipality may award amounts different from the local lodging tax advisory committee's recommended amounts, but only after satisfying the procedural requirements of RCW 67.28.1817(2), according to which the municipality must submit its proposed change to the advisory committee for review and comment at least forty-five days before final action on the proposal." 57 INFORMATIONAL MEMO Page 2 1. City of Tukwila, Basic Operations for 2025 and 2026, ( Not to Exceed $300, 822: $146,413, 2025 and $154,409 for 2026). The City of Tukwila requests funding for 2025 and 2026 for administration of the City's lodging tax fund, basic small marketing activities, office supplies, limited travel, professional services, small event support, reimbursement of the City's indirect charge, and labor. In previous requests the staff supported was .5 FTEs. In this request the City is requesting only a .25 FTE, which is used to support the salary and benefits of the Director of Strategic Initiatives and Government Relations. Funds for this application are used for general administration, staff time (.25 of an FTE), and related costs incurred by the City in managing its lodging tax program. In the past the funds for this application were used for the following activities intended to support the entire tourism program. • Office Supplies; • Professional Services; • Small Marketing Activities; • Small event support; • Training and Education; • Membership, Registration, and Subscriptions; • Parking, Travel, and Meals; • Indirect Cost Allocation; and • Small Event Support. LTAC Recommendation on Application: Approval. Staff Recommendation on Application: Apporval. 2. City of Tukwila, Experience Tukwila, (Not to Exceed $215,000) In 2020 the City of Tukwila launched the Experience Tukwila digital initiative. The initiative includes a dedicated website ExperienceTukwlia.com and social media. The goal is to promote the City of Tukwila to consumers primarily within 50 miles of the City, including hotel guests who are already in the area. The City is seeking funding to continue contractor services to run the day-to-day operations of Experience Tukwila and to expand content development. Experience Tukwila was in full operation by spring of 2021, with the website ExperienceTukwila.com going live. Experience Tukwila has provided the City and the Tukwila community a much -needed marketing tool to promote the City. Through Experience Tukwila the City has been able to: 1. Promote special events, such as Juneteenth, on a website dedicated to promoting the City versus using the City's government website. 2. The ability to put positive social media stories out when people look up Tukwila. 58 INFORMATIONAL MEMO Page 3 3. Social media interactions with local media, specifically sports reporters. 4. Social media influencers create shared content on the City's page with no costs to the City. The City contracts with a marketing agency to manage the day-to-day operations of Experience Tukwila, maintain the website, strategy development, project management, and content creation. The current firm is True Blue Strategies and they have provided great, timely work to build out the Experience Tukwila brand. The 2025 funding request will provide the following: • Monthly operations of Experience Tukwila, including social media content creation, website maintenance, and project management. • One-time items, including website refresh, photo shoot, video creation, and a refresh of the email template. • Funding to hire an intern in the summer to assist with social media production and promotion. LTAC Recommendation on Application: Approval. Staff Recommendation on Application: Approval. 3. PacNW, Not to Exceed ($20,000) PacNW Winter Classic soccer tournament is held annually over two successive weekends in January (January 10-12 & 17-20, 2025) at Starfire Sports in Tukwila. Over 500 amateur teams from throughout the Western US were registered for the 2024 tournament. However, due to weather - related reasons, weekend 2 was canceled by the ruling of the US Youth Soccer weather minimum standard. The 2025 tournament is anticipating 600 amateur teams. Prior to the 2024 tournament, a strategic effort was implemented to relocate room nights from Renton, Seattle, Bellevue and Federal Way to Tukwila hotels. An LTAC application was submitted in May of 2023 to provide a commission to the tournament organization to encourage team hotel bookings in Tukwila hotels for the January 2024 tournament. While the tournament increased total hotel room night bookings (prior to cancellation of the 2nd weekend) by 23%, Tukwila's hotel room night bookings increased 119% over the prior year. Due to the cancellation of the 2nd weekend in 2024, Tukwila hotels were not able to fully realize the potential room nights generated by the tournament. A continued effort to relocate room nights from Renton, Seattle, Bellevue and Federal Way to Tukwila is underway for the 2025 tournament. This application is for the unused 2024 commission for the tournament organization (that was in place in 2024 but unused due to the weather cancellation) to be put into place for the 2nd tournament weekend in 2025 (January 17-20, 2025). It is reasonable to predict that substantially more than 2,000 room nights will be realized in Tukwila hotels during January 17-20, 2025. The 59 INFORMATIONAL MEMO Page 4 unused portion of the 2024 commission ($20,000) is equivalent to 2,000 Tukwila hotel room nights in 2025. LTAC Recommendation on Application: Approval. Staff Recommendation on Application: Approval. FINANCIAL IMPACT The total request for the lodging tax application will not exceed $535,822. No general funds dollars will be used for these funding allocations. The funding allocations are consistent with the six -year financial plan for the lodging tax fund and the City's adopted budget. Any unused funds will remain within the lodging tax fund. RECOMMENDATION Staff recommends that the City Council approve the three applications as presented. ATTACHMENTS 1. Lodging Tax Staff Report, City of Tukwila, Basic Operations 2. Lodging Tax Application, City of Tukwila, Experience Tukwila 3. Lodging Tax Staff Report, Experience Tukwila 4. Lodging Tax Application, City of Tukwila, Experience Tukwila 5. Lodging Tax Staff Report, PacNW 6. Lodging Tax Application, PacNW 60 (T41(wilat Staff Memorandum Lodqinq Tax Advisory Committee Fundinq Request Name of Applicant: City of Tukwila, Experience Tukwila Address: 6200 Southcenter Blvd. Tukwila, WA 98188 Total Funds Requested: $300,822 ($146,413, 2025 and $154,409 for 2026) About the Applicant: The Department of Strategic Initiatives and Government Relations oversees the City of Tukwila's Experience Tukwila initiative, which had previously been under the Office of Economic Development. The City of Tukwila has extensive experience in managing marketing and communications initiative, including social media, special events, and third party sponsorships. Funds Previously Awarded: For 2023 and 2024 the City received a combined award of $338,048 ($166,150 for 2023 and $171,898 for 2024) for its basic operations. Funding Request Narrative: The City of Tukwila requests funding for 2025 and 2026 for administration of the City's lodging tax fund, basic small marketing activities, office supplies, limited travel, professional services, small event support, reimbursement of the City's indirect charge, and labor. In previous requests the staff supported was .5 FTEs. In this request the City is request only a .25 FTE, which is used to support the salary and benefits of the Director of Strategic Initiatives and Government Relations. Funds for this application are used for general administration, staff time (.25 of an FTE), and related costs incurred by the City in managing its lodging tax program. In the past the funds for this application were used for the following activities intended to support the entire tourism program. • Office Supplies; • Professional Services; • Small Marketing Activities; • Small event support; City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 61 1i1kwikt • Training and Education; • Membership, Registration, and Subscriptions; • Parking, Travel, and Meals; and • Indirect Cost Allocation. • Small Event Support Staff Comments: This funding support the operations of the City's tourism initiatives by providing limited funding for a .25 FTE, for administrative costs, sponsorships, and the indirect cost allocations. Without these funds the City would not be able to support the activities of the lodging tax program. Consistency with Six Year Financial Model: For 2025 and 2026, the Six Year Financial Plan shows the City spending $131,163 in 2025 and $139,459 in 2026 for salary, benefits, administration costs, and the City's indirect cost allocation. Staff is also using $15,000 in from the $175,000 in the sponsorship bucket for the sponsorship part of the budget. 2025 Tourism Six -Year Financial Plan Allocation General Administration: $131,163 Pending Funding Request: ($131,143) Remaining General Administration Funds: $20 Sponsorships: $175,000 Experience Tukwila Pending Funding Request: ($15,000) PacNW Pending Request: ($20,000) General Operations Sponsorship Pending Request: ($15,000) Remaining Sponsorship Funds: $160,000 2026 Tourism Six -Year Financial Plan Allocation General Administration: $139,159 Pending Funding Request: ($139,409) Remaining General Administration Funds: ($250) Sponsorships: $175,000 Experience Tukwila Pending Funding Request: ($15,000) PacNW Pending Request: ($20,000) City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 62 General Operations ($15,000) Sponsorship Pending Request: Remaining Sponsorship $160,000 Funds: City of Tukwila Staff Recommendation to LTAC: Approval 1i1kwikt City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 63 64 Application to the City of Tukwila for Use of 2025 Lodging Tax Funds Event or Activity Name (if applicable): 2025 and 2026 City of Tukwila, General Administration, Small Marketing, Small Event Support, Indirect Cost Reimbursement, and labor costs. Amount of Lodging Tax Requested: $300,822 ($146,413, '25 and $154,409 for '26)_ Applicant Organization: City of Tukwila, Mayor's Office Federal Tax ID Number: 91-6001519 Mailing Address: 6200 Southcenter Blvd Tukwila, WA 98188 Primary Contact Name: Brandon J. Miles Primary Contact Phone: (206) 731-9071 Primary Contact Email Address: Brandon.Miles@Tukwilawa.gov Check all the service categories that apply to this application: ✓ Tourism promotion or marketing. Operation of a special event or festival designed to attract tourists. Operation of a tourism -related facility owned or operated by a non-profit organization. ✓ Operation and/or capital costs of a tourism -related facility owned by a municipality or a public facilities district. Check which one of the following applies to your agency: Non -Profit (Note: Attach a copy of your current non-profit corporate registration from the Washington Secretary of State Office) ✓ Municipality I am an authorized agent of the organization/agency applying for funding. I understand that: • I am proposing a tourism -related service for 2025-2026. If awarded, my organization intends to enter into a services contract with the City; provide liability insurance for the duration of the contract naming the City as additional insured and in an amount determined by the City; and file for a permit for use of City property, if applicable. • My agency will be required to submit a report documenting economic impact results in a format determined by the City. _/s/ 12/17/2024 Signature: Brandon J. Miles Date: 65 1) Describe your tourism -related activity or event. The City of Tukwila requests funding for 2025 and 2026 for administration of the City's lodging tax fund, basic small marketing activities, office supplies, limited travel, professional services, small event support, reimbursement of the City's indirect charge, and labor (.25 FTE). Funds for this application are used for general administration, staff time (.25 FTE), and related costs incurred by the City in managing its lodging tax program. In the past the funds for this application were used for the following activities intended to support the entire tourism program. • Office Supplies; • Professional Services; • Small Marketing Activities; • Small event support; • Training and Education; • Membership, Registration, and Subscriptions; • Parking, Travel, and Meals; and • Indirect Cost Allocation. • Small Event Support In 2020 LTAC and the City Council approved a two-year funding request by the City for our basic operations. The 2021 budget funds were $141,160 and the 2022 budget funds are $148,959. Lodging tax supports a .5 FTE in the office of economic development, with the remaining .5 FTE being supported by the general fund. A two-year request was approved in 2022 for 2023 and 2024. The total award was $338,048 ($166,150 for 2023 and $171,898 for 2024). For 2025 and 2026 lodging tax is being requested to support a .25 FTE. The City is also requesting a charge for the City's indirect cost allocation. The lodging tax fund is one of several special revenue funds managed by the City of Tukwila. Under State Law, the City is permitted to charge special revenue funds for the indirect costs that are incurred by the general fund to support and maintain these special revenue funds. These costs include, but are not limited to, legal support, accounting, insurance, technology services, human services, and office administration. Activities that are needed to support the lodging fund. The City is also requesting small amount of the $30,000 for small sponsorship opportunities ($15,000 per year) throughout the year that could help build the Tukwila brand and help enhance the tourist destination. These funds have been useful in quickly sponsoring events and activities that come up throughout the year that are small in nature and reduces staff workload by not having to go through a formal application process for each small request. In 2025 the City of Tukwila, Mayor's Office will oversee nearly $400,000 in lodging tax funds awarded to outside groups. Each award requires a contract and ongoing oversight by City staff. The City is also managing the Experience Tukwila digital platform development and marketing, which launched this year. 66 2) If an event, list the event name, date(s), and projected overall attendance. This request is not for a specific event. However, the application helps support the City's ability to use funds to support third parties and for the City to use lodging tax for possible events. Limited funds are also providing to help support small scale events and activities in the City. 3) Is your event/activity/facility focusing on attracting overnight tourists, day tourists, or both? Both, the City uses its lodging tax funds to support marketing activities for both day and overnight visitors. These are for activities either done by the City or by third parties. In the past the City has used its lodging tax funds to support Seattle Southside Regional Tourism Authority; events such as the Rock 'N' Roll Marathon; the Backyard Wildlife Fair; and marketing activities at the Museum of Flight and Starfire Sports. Providing funding for outside organizations requires administrative support from several departments, including Finance, City Attorney, Technology Services, City Clerk, and Economic Development. Additionally, there are tourism related trainings, events, and memberships that the City would like to be part of. These activities help support the City's ongoing tourism efforts. 4) Describe why visitors will travel to Tukwila to attend your event/activity/facility. N/A The request is for funding to help support City's costs incurred by the City to administer the lodging tax fund and for expenses that are related to tourism. As discussed above, the lodging tax fund is used to support a variety of activities in the region, which bring both day and overnight visitors to the City. Costs associated, such as offices supplies, travel, parking, and education related to tourism and marketing should be charged to lodging tax and not the City's general fund. Having access to funds for small events allows the City build its destination. 5) Describe the geographic target of the visitors you hope to attract (locally, regionally, nationally, and/or internationally). N/A. 6) Describe the prior success of your event/activity/facility in attracting tourists The City has a long history of success in using lodging tax funds to support a wide range of activities, including Seattle Southside Regional Tourism Authority, the Museum of Flight, Starfire Sports, and the Southwest King County Chamber of Commerce (now known as Seattle Southside Chamber of Commerce). 67 7) If this your first time holding the event/activity/facility provide background on why you think it will be successful. N/A 8) Describe the media strategy you employ to promote your event/activity/facility to attract overnight and/or day tourists? Please list any digital or print media (newsletters, e-blasts, social media, etc.) your agency uses or intends to use to promote your event/activity/facility. N/A 9) Describe how you will promote lodging establishments, restaurants, retailers, and entertainment establishments in the City of Tukwila. N/A 10) Is the City able to use your digital and print media for collaborative marketing? N/A 11) Describe how you will use the name, "Tukwila" in publications, promotions, and for your event? N/A 12) Measurements and Metrics (Note: You will be required to report these metrics as part of the close out of the agreement between your organization and the City.) As a direct result of your proposed tourism -related service, provide an estimate of: a. Overall attendance at your proposed event/activity/facility. 20,000 b. Number of people who will travel fewer than 50 miles for your event/activity. 19,000 c. Number of people who will travel more than 50 miles for your event/activity. 1,000 d. Of the people who travel more than 50 miles, the number of people who will travel from another country or state. 200 e. Of the people who travel more than 50 miles, the number of people who will stay overnight in Tukwila. 50 68 f. Of the people staying overnight, the number of people who will stay in PAID accommodations (hotel/motel/bed-breakfast) in Tukwila. 50 g. Number of paid lodging room nights resulting from your proposed event/ activity/facility (for example: 25 paid rooms on Friday and 50 paid rooms on Saturday = 75 paid lodging room nights) 200 Special Note: The numbers provided above are direct estimates for this application and related to the proposed special events part of the budget. Many of these special events will help with the City's overall destination development goals. Existing hotel guests will be able to benefit from the activities. Additionally, this application helps supports the City's efforts in funding activities by third parties. Combined, these third parties marketed the City to nearly 2 million people. For example, in 2024 Starfire Sports received $55,000 in lodging tax funds and nearly 1.3 million people visited the Starfire Sports campus. The ability to provide funding to these third parties could not occur without the City's ability to process contracts and provide payment, which is supported by this application. 13) What methodologies did you use to calculate the estimates and what methodologies will you use to track outcomes, such as total participants, estimated visitor spending, etc? As discussed above, the City uses its lodging tax funds to support a wide range of activities. In 2025 and 2026, the City anticipates funding a variety of activities. These funded activities have metrics, which the City will use for reporting purposes for this funding request. However, for reporting purposes the City report the metrics for these third -party applications separately. Additionally, the City's efforts are intended to create a better tourist economy and encourage more organic visits to the City. These organic visitors are difficult to attract directly, but ultimately success can be tracked by increase sales at area businesses and increase revenue from hotels. No. No. 14) Are you applying for lodging tax funds from another community? If so, which communities and in what amounts? 15) Are you applying funding from Seattle Southside Regional Tourism Authority (SSRTA)? If so, in what amount? 16) What is the overall budget for your event/activity/facility? What percent of the budget are you requesting from the City of Tukwila? Total requested funding is $324,882 spread out over two years (see below): 69 70 The following is the proposed budget for the campaign (note funds in rows 1-11 might be moved between budget rows, but won't exceed the total amount requested). Underspent funds in 2025 may be moved into 2026. However, the total award of $324,822 would not be exceeded. Budget 2023 2024 2025 2026 1 Office Supplies $ 750 $ 750 $750 $750 This is for general offices supplies and for domain names holds the City has purchased. 2 Professional Services $ 15,000 $ 15,000 $8,000 $8,000 These funds are used to assist with tourism promotion activities that might arise during the year. For example, in 2020 funds were used for the creation of a dining guide to highlight restaurants offering carryout and delivery during COVID-19, photography, Halloween events and activities, and othersmall- scale operations. 3 Training and Education $ 6,000 $ 6,000 $2,000 $2,000 These funds are intended for staff, LTAC Members, and elected officials who might desire or need education or training for tourism related activities. 4 Memberships, Registrations, and subscriptions. $ 8,500 $ 8,500 $10,000 $10,000 Memberships could include: • Seattle Chamber of Commerce • Seattle Sports Commission • Washington Tourism Alliance • WFEA • Others 5 LTAC Meetings $ 500 $ 500 $500 $500 Staff tries to minimize expenses for LTAC meetings. Staff is allocated funds for 2023 and 2024 should equipment or services be needed for hybrid meetings. 6 Parking, Travel and Meals $ 2,500 $ 2,500 $4,000 $4,000 This is for staff, City Councilmembers, and LTAC members who might want to attend tourism related meetings. Staff is forecasted a lower need for these funds in 2021. 7 Small Event Sponsorship $ 15,000 $ 15,000 $15,000 $15,000 These funds are used to support small events and activities in the City and in the region. Some examples of use of the these funds in the past include supporting an e-gaming event at Virtual Sports, Seawolves player appearances, hosting a quarterly meeting of the Seattle Sports Commission in Seattle, and food truck events with Westfield. Having access to funds allows staff to partner quickly to for events and activities, without going through the lengthy lodging tax process. 9 Labor (wages and benefits) $ 91,407 $ 95,830 $71,954 $78,490 This is not a new position. Funding for the Director of Strategic Initiatives and Government Relations Director is will be split 75/25 between the general fund and lodging tax fund. 10 Indirect Cost Allocation $ 26,493 $ 27,818 $29,209 $30,669 This a transfer to the City's general fund and helps to reimburse the City for cost to the general fund associated with the lodging tax funds, such as accounting, legal, TIS, facilities, and fleet. 11 Totals: $166,150 $171,898 $146,413 $154,409 It may be necessary to move funds between rows 1-11; however, the total expenditure will not exceed the total listed in row 11. 17. What will you cut from your proposal or do differently if full funding for your request is not available or recommended? Without funding it would jeopardize the City's ability to process third party requests for lodging tax funding. Additionally, the City might choose to require the lodging tax fund to "pay as it goes" for support provided by the City. This could result in higher charges being imposed to the lodging fund. Applications are considered on a rolling basis. Please contact staff to discuss the process for having the application reviewed by the City's Lodging Tax Advisory Committee. Completed applications should be submitted to: Lodging Tax Advisory Committee c/o Brandon Miles City of Tukwila 6200 Southcenter Blvd Tukwila, WA 98188 Or, 71 Brandon.Miles@Tukwilawa.gov Questions? LTAC Contact: Brandon J. Miles (206) 731-9071 Brandon.Miles@Tukwilawa.gov. Updated: December 16, 2024 72 (T41(wila Staff Memorandum Lodqinq Tax Advisory Committee Fundinq Request Name of Applicant: City of Tukwila, Experience Tukwila Address: 6200 Southcenter Blvd. Tukwila, WA 98188 Total Funds Requested: $215,000 for 2025. About the Applicant: The Department of Strategic Initiatives and Government Relations oversees the City of Tukwila's Experience Tukwila initiative, which had previously been under the Office of Economic Development. The City of Tukwila has extensive experience in managing marketing and communications initiative, including social media, special events, and third party sponsorships. Funds Previously Awarded: $190,000 has been awarded per year over the last few years to promote the City of Tukwila within the greater Seattle region. Funding Request Narrative: In 2020 the City of Tukwila launched the Experience Tukwila digital initiative. The initiative includes a dedicated website, ExperienceTukwila.com and social media. The goal is to promote the City of Tukwila to consumers, primarily within 50 miles of the City, including hotel guests who are already in the area. The City is seeking funding to continue to contract with a third party to run the day-to-day operations of Experience Tukwila and to expand content development. Experience Tukwila was in full operation in spring of 2021, with the website, ExperienceTukwila.com going live. Experience Tukwila has provided the City and the Tukwila community a much needed marketing tool to promote the City. Through Experience Tukwila the City has been able to: 1. Promote special events, such as the Juneteenth, on a website dedicated to promoting the City versus using the City's government website. 2. The ability to push positive social media stories out to people about Tukwila, such as the news that the OL Reign will move their training facility to Starfire Sports. City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 73 1i1kwikt 3. Social media interactions with local media, specifically sports reporters, sports teams and has started to engage with local influencers. 4. Pushing out videos by the City and third parties to promote the City. The City contracts with a marketing agency to manage the day-to-day operations of Experience Tukwila, which includes maintaining the website, strategy development, project management, special projects and content creation. The current firm is True Blue Strategies and they have provided great, timely work to build out the Tukwila brand. The 2025 funding request will provide the following: 1. Monthly operations of Experience Tukwila, including social media content creation, website maintenance, and project management. 2. One-time items, including a website update, video photo shoot, and other special projects. 3. Creative ways to generate content with high school students and community members through a paid partnership. 4. Sponsorships. Staff Comments: Experience Tukwila has provided the city with a dedicated avenue to promote the City, community and businesses. Overtime it has grown to help the City tell its story and has been used as a resources for events in the City, such as the City's Juneteenth event and other events within the City. Consistency with Six Year Financial Model: For 2025 and 2026, the Six Year Financial Plan shows the City spending $150,000 for sponsorship, such as this. The funds allocated for 2023 will be higher than the budget amount, but revenues for 2022 came in higher and staff anticipated updating the six -financial plan to account for the higher revenues. The funds are being taken from two parts of the financial plan. 2025 Tourism Six -Year Financial Plan Allocation Experience Tukwila: $200,000 Pending Funding Request: ($200,000) Remaining Experience Tukwila Funds: $0 Sponsorships: $175,000 Experience Tukwila Pending Funding Request: ($15,000) PacNW Pending Request: ($20,000) General Operations Sponsorship Pending Request: ($15,000) Remaining Sponsorship Funds: $160,000 City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 74 2026 Tourism Six -Year Financial Plan Allocation Experience Tukwila: $200,000 Pending Funding Request: ($200,000) Remaining Experience Tukwila Funds: $0 Sponsorships: $175,000 Experience Tukwila Pending Funding Request: ($15,000) PacNW Pending Request: ($20,000) General Operations Sponsorship Pending Request: ($15,000) Remaining Sponsorship Funds: $160,000 City of Tukwila Staff Recommendation to LTAC: Approval Til(14 i lot City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 75 76 Application to the City of Tukwila for Use of 2025 Lodging Tax Funds Event or Activity Name (if applicable): Experience Tukwila Amount of Lodging Tax Requested: $215,000 Applicant Organization: City of Tukwila Federal Tax ID Number: 91-600159 Mailing Address: Office of the Mayor 6200 Southcenter Blvd Tukwila, WA 98188 Primary Contact Name: Brandon Miles Primary Contact Phone: (206) 731-9071 Primary Contact Email Address: Brandon.Miles@Tukwilawa.gov Check all the service categories that apply to this application: Tourism promotion or marketing. Operation of a special event or festival designed to attract tourists. Operation of a tourism -related facility owned or operated by a non-profit organization. Operation and/or capital costs of a tourism -related facility owned by a municipality or a public facilities district. Check which one of the following applies to your agency: Non -Profit (Note: Attach a copy of your current non-profit corporate registration from the Washington Secretary of State Office) Municipality For Profit Corporation I am an authorized agent of the organization/agency applying for funding. I understand that: • I am proposing a tourism -related service for 2025. If awarded, my organization intends to enter into a services contract with the City; provide liability insurance for the duration of the contract naming the City as additional insured and in an amount determined by the City; and file for a permit for use of City property, if applicable. • My agency will be required to submit a report documenting economic impact results in a format determined by the City. Signature: /s/ Date: 12/13/24 77 1. Describe your tourism -related activity or event. In 2020 the City of Tukwila launched the Experience Tukwila digital initiative. The initiative includes a dedicated website, ExperienceTukwila.com and social media. The goal is to promote the City of Tukwila to consumers, primarily within 50 miles of the City, including hotel guests who are already in the area. The City is seeking funding to continue to contract with a third party to run the day-to- day operations of Experience Tukwila and to expand content development. Experience Tukwila was in full operation in spring of 2021, with the website, ExperienceTukwila.com going live. Experience Tukwila has provided the City and the Tukwila community a much needed marketing tool to promote the City. Through Experience Tukwila the City has been able to: 1. Promote special events, such as the Juneteenth, on a website dedicated to promoting the City versus using the City's government website. 2. The ability to push positive social media stories out to people about Tukwila, such as the news that the OL Reign will move their training facility to Starfire Sports. 3. Social media interactions with local media, specifically sports reporters, sports teams and has started to engage with local influencers. 4. Pushing out videos by the City and third parties to promote the City. The City contracts with a marketing agency to manage the day-to-day operations of Experience Tukwila, which includes maintaining the website, strategy development, project management, special projects and content creation. The current firm is True Blue Strategies and they have provided great, timely work to build out the Tukwila brand. The 2025 funding request will provide the following: 1. Monthly operations of Experience Tukwila, including social media content creation, website maintenance, and project management. 2. One-time items, including a website update, video photo shoot, and other special projects. 3. Creative ways to generate content with high school students and community members through a paid partnership. 4. Sponsorships. 2. If an event, list the event name, date(s), and projected overall attendance. N/A 3. Is your event/activity/facility focusing on attracting overnight tourists, day tourists, or both? Page 2 of 8 78 This is a pure branding and marketing initiative. The geographic focus are consumers within 50 miles of the City. This could include household, employees, and overnight guests who are already in the area. For outside the 50 miles radius the City partners with the cities of SeaTac and Des Moines through Seattle Southside RTA. Experience Tukwila provides another source of content for SSRTA, Visit Seattle, and other partners to share on their social media and digital platforms. 4. Describe why visitors will travel to Tukwila to attend your event/activity/facility. Tukwila's central location, its transportation connections, and mass transit makes Tukwila a great and easily accessible destination to get away for a day or an overnight trip. The City is home to nearly 200 restaurants, the largest mall in the Pacific NW, Starfire Sports, and the Museum of Flight. The City has had success is bringing people to the City. The goal of Experience Tukwila is to get people to come more often, stay longer, and realize they are in Tukwila (versus other cities). 5. Describe the geographic target of the visitors you hope to attract (locally, regionally, nationally, and/or internationally). Primary within 50 miles of the City; however, hotel guests throughout the region are part of the target audience. 6. Describe the prior success of your event/activity/facility in attracting tourists. 2023 Targets 2023 Actuals 2024 Actuals (through November) Website Visitors 10,000 11,200 9,500 Page Views 30,000 33,900 41,800 Total Social Media Followers 10,000 3,400 Total Social Media Impressions 1,000,000 500,000 163,278 The website continues to grow in usage. This is likely a reflection of the content on the page and that we use it to set up event specific pages. One of our strongest performances has been in organic search, which is likely a reflection of the regular updates, including a blog that we post on the page. Over 50% of users to the webpage are coming from organic search. Page 3 of 8 79 The City has had success in social media posts regarding specific events, such as Juneteenth, the Seattle Seawolves, and Seattle Chocolate Haunted Factory Tour. 7. If this your first time holding the event/activity/facility provide background on why you think it will be successful. In 2020 and 2021 our goal for Experience Tukwila was to get the social media and website up and running. In 2022/23 the goal was to improve the operations and get a year of operation on hopefully the downside of the pandemic. One of goals was to create more authentic content for Experience Tukwila, which we have done with blog posts about the Seawolves and Sounders and utilizing influencers to promote Experience Tukwila on third party sites. Our goals for 2024 were to: 1. Building out more authentic content. 2. Creating more reels and videos for social media use. 3. Engaging with more third parties to help promote the City. We have largely been successful with our goal for 2024. Some examples of the work we did in 2024: 1. We hired "Broccoli Guy" to be our reporter at the Major League Rugby (MLR) Finals and allowed him to takeover our Instagram account. This resulted in fun engagement and impressions for Experience Tukwila. 2. We created a hype video to promote the City with various groups and online. 3. Our biggest success has been third parties adding Experience Tukwila as a collaborator on Instagram reels. This was organic, with third parties promoting themselves and Tukwila when they dined out our had an experience in Tukwila. The best part is that this was totally free for the City. 8. Describe how you will promote lodging establishments, restaurants, retailers, and entertainment establishments in the City of Tukwila. Experience Tukwila promotes the City's various lodging, restaurants, retailers, and entertainment establishments. ExperienceTukwila.com features pages for each specific category mentioned above. 9. Is the City able to use your digital and print media for collaborative marketing? Yes. 10. Describe how you will use the name, "Tukwila" in publications, promotions, and for your event? Experience Tukwila is all about Tukwila. The brand is focused on the Tukwila name. Page 4 of 8 80 11. Measurements and Metrics (Note: You will be required to report these metrics as part of the close out of the agreement between your organization and the City.) As a direct result of your proposed tourism -related service, provide an estimate of: a. Overall attendance at your proposed event/activity/facility. 200,000 social media impressions. b. Number of people who will travel fewer than 50 miles for your event/activity. 90% However, hotel guests in the Greater Seattle area are also a focus of Experience Tukwila. c. Number of people who will travel more than 50 miles for your event/activity. 10% (see note above) d. Of the people who travel more than 50 miles, the number of people who will travel from another country or state. 5% e. Of the people who travel more than 50 miles, the number of people who will stay overnight in Tukwila. 5% f. Of the people staying overnight, the number of people who will stay in PAID accommodations (hotel/motel/bed-breakfast) in Tukwila. 1,000 g. Number of paid lodging room nights resulting from your proposed event/ activity/facility (for example: 25 paid rooms on Friday and 50 paid rooms on Saturday = 75 paid lodging room nights) 3,000 Page 5 of 8 81 12. What methodologies did you use to calculate the estimates and what methodologies will you use to track outcomes, such as total participants, estimated visitor spending, etc.? The impressions outlined above are a forecasted amount for 2025. The forecast is built on the limited historical data we currently have for 2020, 2021, 2022, 2023, and 2024. It is important to remember that Experience Tukwila is a pure marketing and branding effort. Tracking actual hotel stays and visitors spending through such efforts can be difficult and at best can only show a caution, not causation. For overall success of Experience Tukwila, we intend on tracking the following metrics.: 2021 Totals 2022 Actuals (Through August 31, 2022) 2023 Targets 2023 Actuals 2024 Targets Website Visitors 5,193 4,915 10,000 11,200 15,000 Page Views 9,477 7,154 30,000 33,900 40,000 Total Social Media Followers 2,533 2,946 10,000 3,400 5,000 Total Social Media Impressions 808,401 483,393, 1,000,000 500,000 500,000 13. Are you applying for lodging tax funds from another community? If so, which communities and in what amounts? No. 14. Are you applying funding from Seattle Southside Regional Tourism Authority (SSRTA)? If so, in what amount? No. 15. What is the overall budget for your event/activity/facility? What percent of the budget are you requesting from the City of Tukwila? Page 6 of 8 82 The following outlines the draft budgeted items for Experience Tukwila for 2022. The final numbers are still subject to negotiation with the contractor. 2024 Experience Tukwila DRAFT Budget 2025 Estimated Costs (Monthly) 2025 Estimated Costs (Annually) Project Management, Social Media Content, and Creation, Website Content Update $11,000 $132,000 Email Marketing $1,080 $12,960 Ad Buys $415 $4,980 Subtotal Ongoing Expenses: $149,940 Special Projects Video Creation $25,000 Photoshoot $15,000 Website refresh $0 SEO $5,000 Email Template Update $1,500 Extra Labor, Influencer, sponsorships, and community member social media production $15,000 Subtotal: $61,500 *Note: Funds may be moved between categories, but the total spend will not exceed $215,000 Annual Ongoing Costs: $149,940 Onetime Items: $61,500 Contingency and Ad Buys $3,560 Total Costs: $215,000 *Note: Funds may be moved between categories, but the total spend will not exceed $215,000 16. What will you cut from your proposal or do differently if full funding for your request is not available or recommended? Page 7 of 8 83 We would likely eliminate the contract with the third party to manage the day-to-day activities of Experience Tukwila. This would likely reduce our posts and updates of the pages impacting quality of the media. Completed applications should be submitted to: Lodging Tax Advisory Committee c/o Brandon Miles City of Tukwila 6200 Southcenter Blvd Tukwila, WA 98188 Or, Brandon.Miles@Tukwilawa.gov Questions? LTAC Contact: Brandon J. Miles (206) 431-3684 Brandon.MilesPTukwilawa.gov. Updated: January 5, 2021 Page 8 of 8 84 :.Tukwila Staff Memorandum Lodging Tax Advisory Committee Funding Request Name of Applicant: PacNW Address: 100 Andover Parkway W, Suite 150, Tukwila WA 98188 Total Funds Requested: Not to exceed $20,000 About the Applicant: The Department of Strategic Initiatives and Government Relations oversees the City of Tukwila's Experience Tukwila initiative, which had previously been under the Office of Economic Development. The City of Tukwila has extensive experience in managing marketing and communications initiative, including social media, special events, and third -party sponsorships. Funds Previously Awarded: $28,170 was awarded for 2024; however, the 2' weekend was cancelled and only $8,150 was paid at a rate of $10 per actual room night. Funding Request Narrative: PacNW Winter Classic soccer tournament is held annually over two successive weekends in January (January 10-12 & 17-20, 2025) at Starfire Sports in Tukwila. Over 500 amateur teams from throughout the Western US were registered for the 2024 tournament. However, due to weather -related reasons, weekend 2 was canceled by the ruling of the US Youth Soccer weather minimum standard. The 2025 tournament is anticipating 600 amateur teams. Prior to the 2024 tournament, a strategic effort was implemented to relocate room nights from Renton, Seattle, Bellevue and Federal Way and to Tukwila hotels. An LTAC application was submitted in May of 2023 to provide a commission to the tournament organization to encourage team hotel bookings in Tukwila hotels for the January 2024 tournament. While the tournament increased total hotel room night bookings (prior to cancellation of the 2"d weekend) by 23%, Tukwila's hotel room night bookings increased 119% over the prior year. City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 85 1i1kwikt Due to the cancellation of the 2nd weekend in 2024, Tukwila hotels were not able to fully realize the potential room nights generated by the tournament. A continued effort to relocate room nights from Renton, Seattle, Bellevue and Federal Way to Tukwila is underway for the 2025 tournament. This application is for the unused 2024 commission for the tournament organization (that was in place in 2024 but unused due to the weather cancellation) to be put into place for the 2nd tournament weekend in 2025 (January 17-20, 2025). It is reasonable to predict that substantially more than 2,000 room nights will be realized in Tukwila hotels during January 17-20, 2025. The unused portion of the 2024 commission ($20,000) is equivalent to 2,000 Tukwila hotel room nights in 2025. Staff Comments: The City will pay a commission of $10 per room night for the 2nd weekend of the tournament, January 17- 20, 2025.There is no minimum room night requirement to receive the $10/room night. All room nights must be booked through Event Connect and all actualized room nights will be verified by Event Connect. No commission will be paid on any room nights booked around the Event Connect platform. The city has noted that with this late of a request, it's likely that the city is paying a rebate for room nights were going to get anyways. Consistency with Six Year Financial Model: For 2025 the Six Year Financial Plan shows the City spending $175,000 for sponsorship, such as this. 2025 Tourism Six -Year Financial Plan Allocation Sponsorships: $175,000 Experience Tukwila Pending Funding Request: ($15,000) PacNW Pending Request: ($20,000) General Operations Sponsorship Pending Request: ($15,000) Remaining Sponsorship Funds: $160,000 City of Tukwila Staff Recommendation to LTAC: Approval City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 86 Application to the City of Tukwila for Use of 2025 Lodging Tax Funds Event or Activity Name (if applicable): PacNW Winter Classic — 2025 Tournament Amount of Lodging Tax Requested: $20,000 Applicant Organization: City of Tukwila, Office of Economic Development Federal Tax ID Number: 20-8611780 Mailing Address: 100 Andover Parkway W, Suite 150, Tukwila WA 98188 Primary Contact Name: Pacific Northwest Soccer, Todd Johnson, Ex Dir Primary Contact Phone: (425) 765-4468 Primary Contact Email Address: execdir@pacnwsc.org Check all the service categories that apply to this application: Tourism promotion or marketing. X Operation of a special event or festival designed to attract tourists. Operation of a tourism -related facility owned or operated by a non-profit organization. Operation and/or capital costs of a tourism -related facility owned by a municipality or a public facilities district. Check which one of the following applies to your agency: X Non -Profit (Note: Attach a copy of your current non-profit corporate registration from the Washington Secretary of State Office) Municipality For Profit Corporation I am an authorized agent of the organization/agency applying for funding. I understand that: • I am proposing a tourism -related service for 2025. If awarded, my organization intends to enter into a services contract with the City; provide liability insurance for the duration of the contract naming the City as additional insured and, in an amount, determined by the City; and file for a permit for use of City property, if applicable. • My agency will be required to submit a report documenting economic impact results in a format determined by the city. Signature: Todd Johnson, PacNW Winter Classic Director Date: December 9, 2024 87 1) Describe your tourism -related activity or event. PacNW Winter Classic soccer tournament is held annually over two successive weekends in January (January 10-12 & 17-20, 2025) at Starfire Sports in Tukwila. Over 500 amateur teams from throughout the Western US were registered for the 2024 tournament. However, due to weather -related reasons, weekend 2 was canceled by the ruling of the US Youth Soccer weather minimum standard. The 2025 tournament is anticipating 600 amateur teams. Prior to the 2024 tournament, a strategic effort was implemented to relocate room nights from Renton, Seattle, Bellevue and Federal Way and to Tukwila hotels. An LTAC application was submitted in May of 2023 to provide a commission to the tournament organization to encourage team hotel bookings in Tukwila hotels for the January 2024 tournament. While the tournament increased total hotel room night bookings (prior to cancellation of the 2nd weekend) by 23%, Tukwila's hotel room night bookings increased 119% over the prior year. Due to the cancellation of the 2nd weekend in 2024, Tukwila hotels were not able to fully realize the potential room nights generated by the tournament. A continued effort to relocate room nights from Renton, Seattle, Bellevue and Federal Way to Tukwila is underway for the 2025 tournament. This application is for the unused 2024 commission for the tournament organization (that was in place in 2024 but unused due to the weather cancellation) to be put into place for the 2nd tournament weekend in 2025 (January 17-20, 2025). It is reasonable to predict that substantially more than 2,000 room nights will be realized in Tukwila hotels during January 17-20, 2025. The unused portion of the 2024 commission ($20,000) is equivalent to 2,000 Tukwila hotel room nights in 2025. 2) If an event, list the event name, date(s), and projected overall attendance. PacNW Winter Classic soccer tournament. Over 600 teams have registered for the two -weekend event in 2025 3) Is your event/activity/facility focusing on attracting overnight tourists, day tourists, or both? Soccer tournament that generates overnight weekend stays from visiting teams. 4) Describe why visitors will travel to Tukwila to attend your event/activity/facility. Tukwila's quality hotels, shopping, dining and recreational opportunities and the proximity to Starfire Sports. 5) Describe the geographic target of the visitors you hope to attract (locally, regionally, nationally, and/or internationally). Teams from Eastern WA, Canada, Idaho, Oregon, California, Nevada, Montana, Colorado and Alaska participate. Page 2 of 5 88 6) Describe the prior success of your event/activity/facility in attracting tourists. See # 1 above 7) If this your first time holding the event/activity/facility provide background on why you think it will be successful. This event has been held for many years at Starfire. 8) Describe how you will promote lodging establishments, restaurants, retailers, and entertainment establishments in the City of Tukwila. PacNW controls which hotels bid on providing housing. The organizer can select greater numbers of Tukwila hotels, if the hotels have capacity. 9) Describe how you will use the name, "Tukwila" in publications, promotions, and for your event? Tukwila is prominently displayed on all correspondence as it is the 'home' field and the organization's home. 10) Measurements and Metrics (Note: You will be required to report these metrics as part of the close out of the agreement between your organization and the City.) As a direct result of your proposed tourism -related service, provide an estimate of: a. Overall attendance at your proposed event/activity/facility. 20,000 b. Number of people who will travel fewer than 50 miles for your event/activity. 10,523 c. Number of people who will travel more than 50 miles for your event/activity. 9,477 d. Of the people who travel more than 50 miles, the number of people who will travel from another country or state. 7,100 e. Of the people who travel more than 50 miles, the number of people who will stay overnight in Tukwila. 6,000 (2,000 room nights at 3/rm occ) Page 3 of 5 89 f. Of the people staying overnight, the number of people who will stay in PAID accommodations (hotel/motel/bed-breakfast) in Tukwila. 6,000 g. Number of paid lodging room nights resulting from your proposed event/ activity/facility (for example: 25 paid rooms on Friday and 50 paid rooms on Saturday = 75 paid lodging room nights) *Based upon current Tukwila bookings, room nights projected to be 2,400. 2,000* 11) What methodologies did you use to calculate the estimates and what methodologies will you use to track outcomes, such as total participants, estimated visitor spending, etc? Historical (2023 & 2024) data in addition to current Tukwila hotel room night bookings. 12) What is the overall budget for your event/activity/facility? What percent of the budget are you requesting from the City of Tukwila? The request is to commission PacNW for 'generating' additional Tukwila room nights. In 2023, 1,291 room nights were actualized. In 2024, 815 room nights were actualized from weekend 1 alone. Weekend 2 was projecting 2,015 prior to its cancellation. The total of 2,830 rn's booked prior to the cancellation reflected an increase of 119% over the 2023 tournament. The proposal for 2025 is for a $20,000 potential commission to be paid upon actualization of room nights in Tukwila over the January 17-20 weekend. The $20,000 potential commission for 2025 is equivalent to the remainder of the 2024 commission that was not spent due to the cancellation. The approved 2024 request was for $28,170. $28,170 less the actualized $8,150 for weekend 1, $20,020 remains from 2024. The commission request is for $10/room night actualized and capped at $20,000. There is no minimum room night requirement to receive the $10/room night. All room nights must be booked through Event Connect and all actualized room nights will be verified by Event Connect. No commission will be paid on any room nights booked around the Event Connect platform. Applications are considered on a rolling basis. Please contact staff to discuss the process for having the application reviewed by the City's Lodging Tax Advisory Committee. Completed applications should be submitted to: Page 4 of 5 90 Lodging Tax Advisory Committee c/o Brandon Miles City of Tukwila 6200 Southcenter Blvd Tukwila, WA 98188 Or, Brandon.Miles@Tukwilawa.gov Questions? LTAC Contact: Brandon J. Miles (206) 431-3684 Brandon.Miles@Tukwilawa.gov. Updated: December 29, 2022 Page 5 of 5 91 92 T0: City of Tukwila Thomas McLeod, Mayor Mayor's Office - Marty Wine, City Administrator The city of opportunity, the community of choice Mayor McLeod Councilmembers FROM: Marty Wine, City Administrator DATE: December31, 2024 SUBJECT: City Administrator's Report The City Administrator Report is meant to provide the Council, staff, and the community with an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. I. Intergovernmental Update • Duwamish Basin Steward Management Team Meeting: Public Works staff participated in a quarterly Duwamish Basin Steward Management Team meeting with the Port of Seattle, City of Seattle and King County on December 9. • Soundside Alliance Policy Committee Meeting: On December 18 Councilmember McConnell and Economic Development staff attended the Soundside Alliance Policy Committee meeting. • Collaboration with City of Sammamish: City Clerk's staff met with the Chief of Staff and City Clerk's Office from the City of Sammamish to overview our Records Center and records management practices. • South Sound Chamber Legislative Coalition Breakfast: Councilmember Papyan, City Administrator Wine, Deputy City Administrator Mayer and Director of Government Relations Miles attended the South Sound Chamber Legislative Coalition Breakfast on December 17. • Meeting with 11th District Legislative Delegation: Mayor McLeod, City Administrator Wine, and Director Miles met with the State llth District Legislative delegation to discuss the City's adopted 2025 legislative agenda. • Meeting with King County Department of Natural Resources and Parks: Mayor McLeod and staff met with King County Department of Natural Resources and Parks on December 18. II. Community Events • Community Meeting about Boeing Access Road Light Rail Station Project: Sound Transit will be providing a community update on the Boeing Access Road Light Rail Station project on January 28 at 7:00 PM at the Tukwila Community Center. Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 93 City Administrator's Report December31, 2024 Page 2 ih. Staff Updates Public Safety • Retail Emphasis: On December 29 the Tukwila Police Department Special Emphasis Unit conducted a retail emphasis that included deploying a combination of marked and undercover vehicles and coordinating with loss prevention to make arrests outside the stores. Project Updates • Natural Infrastructure Assessment Project: The King Conservation District (KCD) in conjunction with City staff from Public Works, Community Development and Parks & Recreation have selected Equilibrium Economics to lead the City of Tukwila's Natural Infrastructure Assessment project. The project is funded by KCD, and the $105,010 contract will be presented to the KCD Board for approval on January 14, 2025. • South King County Transportation Demand Management Funding Award: Puget Sound Regional Council issued an award letter confirming that the Tukwila and South King County Transportation Demand Management project was selected for funding. The City is being awarded $550,000 in Federal Highway Administration Congestion Mitigation and Air Quality Improvement Program to fund the project. Boards, Commissions and Committees We welcome the City Council to encourage community members to apply for vacant Board & Commission positions. • Arts Commission: The next meeting is scheduled for January 15, 2025. 3 resident position terms expire March 31, 2025. No vacancies. • Civil Service Commission: The next meeting is scheduled for January 16, 2025. No vacancies. • COPCAB: The next meeting is scheduled for January 9, 2025. VACANT: 1 Business Representative position and Student Representative. • Equity & Social Justice Commission: The next meeting is scheduled for January 9, 2025. 1 City Employee position term expires March 31, 2025. 1 Education/Community position term expires March 31, 2025. 2 Community position terms expire March 31, 2025. VACANT: Student Representative. 1 application received. • Human Services Advisory Board: The next meeting is scheduled for February 2025. 1 Resident position term expires March 31, 2025. 1 Faith -Based position term expires March 31, 2025. VACANT: 1 Resident position and 1 Business Community Representative. • Library Advisory Board: The next meeting is scheduled for January 7, 2025. 4 Resident position terms expire March 31, 2025. No vacancies. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 94 City Administrator's Report December31, 2024 Page 3 • Lodging Tax Advisory Committee: The next meeting is scheduled for February 14, 2025. All positions are 1-year terms. VACANT: 1 Business Collecting Tax Representative • Park Commission: The next meeting is scheduled for January 8, 2025. 3 Community position terms expire March 31, 2025. VACANT: 1 Community position and Student Representative. • Planning Commission: The next meeting is scheduled for January 23, 2025. No vacancies. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 95 96 Year -End Update Goal 1- A community of inviting neighborhoods and vibrant business districts Prepare for future growth with regional and local investments Infrastructure improvements, planning and development code updates, deployment of community technology resources Focus on future customer service review needs additional definition. We are exploring new permit tracking systems to provide a better user experience. Request for Proposals are being sought for new software vendors. Council has adopted reenacted versions of Titles 17, 18, and 19 which comply with Senate Bill 5290, streamline processes, and made housekeeping corrections. Code updates to create an all administrative design review process have been adopted. Objective design standards will be developed in 2025. The Council has adopted the 2024-2044 Comprehensive Plan. The EIS's analysis of potential project effects has been expanded to include study of air quality, greenhouse gas emissions, and visual and aesthetic quality. These additions to the scope of work will be covered by the existing project budget. The Draft Environmental Impact Statement is expected to be completed in February 2025, and the Final Environmental Impact Statement is projected to be complete by the end of Q2 2025. Project staff have been in meetings with the Department of Natural Resources and Washington Department of Fish and Wildlife to coordinate construction work that is scheduled to be performed during the first fish window or in -water work. Coordination of the work is the critical path on when the new structure can be opened to the public. Cultural surveys in the bridge replacement location have been conducted to verify that there is not a disturbance to the cultural site. Mid -Year Update Ongoing. Some development regulations and permitting updates have been included as part of the SB5290 update below. Checklists and code interpretations continue to be updated through the year. Presented to PCD 6/10, forwarded for Planning Commission review on 6/27. Aiming for COW review on 8/26. Aspects of HB 1293 (limits to public meetings for design review) are included in the SB5290 update above. Additional standards to follow later. Planning Commission review completed in 3/2024. Council (plus agency and SEPA) review is planned for summer 2024, with the Public Hearing scheduled for 9/2024 As part the draft environmental impact statement (DEIS) process, four routes have been selected for further study for freight truck traffic through the Allentown neighborhood to access BNSF's South Seattle Intermodal Facility. The DEIS is expected to be complete Q4 2024, when it will be made available for review and comment by City decision makers, stakeholders, and the public. The City is currently reviewing the 90% Plans and Estimate. Project staff are currently applying for all the required permits for construction Staff Resources t b.o _ -0 CDv 2 -0 2 t to _ t _ t _ 0 v 0 o 0 0 0 2 0 0 0 0 ce CL a 0 0 w 0 E o 0 0 a 0 a 0E a a (A H N H Task Description Review codes and regulations, permit processes and customer service to ensure alignment of Tukwila's permitting processes with best practices and neighboring cities. Rewrite Zoning Code Permit Processes and timelines per SB 5290. Provide annual permit processing reports. Update the City's Design Review process and guidelines for compliance with State Law Develop an updated Comp Plan, review by PSRC, Commerce & KC, SEPA review, Council adoption by end of 2024 (2022) Analyze options and Identify alternate ingress/egress for BNSF facility (1997) Construct replacement for existing bridge, which was built in 1949 and functionally obsolete. (2017) Task Name Development Code and Regulations, Permit Processes and Customer Service Review Permit Process Update per SB 5290 Administrative Design Review Ordinance Comprehensive Plan Update Allentown Truck Reroute EIS and Outreach 42nd Avenue South Bridge Replacement u co) ea I— c-I N M Lfl lD N 0 N 0 N 9" Year -End Update The US Army Corps of Engineers, in their 2023 Semi Quantitative Risk Assessment, recommended that the Tukwila 205 levee system be accredited in the NFIP, a request that FEMA is considering pending receipt of specific internal drainage data and an updated operations plan for the P-17 Pump Station. Staff are working with consultant NHC to provide the needed documentation. Update adopted as a part of broader comp plan. The Surface Water Comprehensive Plan was adopted in June 2024. Staff worked with consultant to collect additional field data in 2024. Future inventory will be handled by the GIS field technician and TIS. Progress has been made on developing the as -built data base. Project is undergoing final punch list items. Completed. Staff has continued to meet with Sound Transit monthly to coordinate on station analysis. Ongoing Not actively under design. May no longer be needed after installation of the two RRFB crossings near the Abu Bakr Islamic Center. Mid -Year Update Levee certification for the Tukwila 205 levee is ongoing. Gunter Levee is the first project to reconstruct the 205 Levee to provide 500 year level of protection which is in early design. Update is on schedule and will be adopted along with the larger Comp Plan Update led by DCD. Completed. The Surface Water Comprehensive Plan was adopted in June 2024. Working on new viewers for teams. 152nd water data collected, creating viewer. Completing public records request. Project is nearing completion, but still encountering challenges with Puget Sound Energy supplying power. The project area has been open for traffic since 2023. Construction complete. Staff has met with Sound Transit and will attend their public meeting on July 17, 2024. Ongoing Not actively under design. May no longer be needed after installation of the two RRFB crossings near the Abu Bakr Islamic Center. Staff Resources N c vN C c CC a) c � C --I --IO -Ip aJ G a a - a a 0 Q U 0 DCD/PW E E 0 v V) H Vl H V) H N F. V) H N_ H V) V) I- Task Description Reconstruct the Tukwila 205 Levee to provide 500 year level flood protection and obtain levee certification. (2013) Update the Transportation Element of the Comp Plan (2021) Update the Surface Water, Water and Sewer sections of the Utilities Element of the Comp Plan (2021) Complete GIS inventory of surface water, water, and sewer infrastructure to establish as -built drawings of the public systems. (2002) Construct non -motorized and street improvements within the right-of-way (2016) Design and construct 1,600 LF of 10" and 150 LF of 8" ductile iron waterline along S. 152nd Street. (2010) Coordinate with Sound Transit, consultants, and other stakeholders as station location and design options are developed and selected. Coordinate with WSDOT on Station area modifications. (2020) Design & construct a new traffic signal at TIB/S. 140th St. (Grant dependent) (early 2000) Task Name Levee Certification /Green River Corridor Transportation Element Comp Plan Surface Water, Water & Sewer Comprehensive Plans Geographic Information Systems Utilities Inventory West Valley Highway (1405 to Strander) Project S 152nd Waterline Extension Boeing Access Road Station 1-405 Bus Rapid Transit (BRT) Updates S 140th St Intersection Improvements 4t Y f6vf R1- 1', 00 Ol c-1 c-I r-I IN c-1 r-I ri LC) r-I 0 C7 0 ro 0 N N Year -End Update This project is in the alternative refinement phase, currently gathering information for needed flood modelling and gate technology assessment. The stakeholder preferred alternative costs roughly $20M. Staff is awaiting results of a federal UDOT fish passage grant and gearing up to apply for NOAA funding in April, 2025. The City was offered $300,000 by the State's Brian Abbott Fish Barrier Removal Program. Project is on hold pending internal discussions and acquisition policy development. The contractor installed the water quality vault along Interurban Avenue near S 141st Street. The water quality vaults along Tukwila International Boulevard and the SR 599 northbound offramp will be installed in the spring of 2025. The City received a Department of Ecology Grant to complete design and construct water quality vaults along East Marginal Way and Fort Dent Way. Design will resume in 2025. Nurture safe and flourishing neighborhoods Public Safety/First responder services, park and recreation innovation and accessibility, traffic and pedestrian safety, public art implementation PD is ending the year fully staffed. In the second half of the year, a number of officers graduated from the academy, completed field training and are now deployable on their own which allowed several vacancies within the specialty units to be filled. The goal is to be fully deployed by mid-2025. In 2025 both co -responder positions will be funded using opioid grant and seizure funds and contracts have been renewed. In 2025 work will be done to identify funding for 2026. Mid -Year Update Otak working on flood model, gate technology assessment, habitat enhancement alternatives, and inlet erosion repair. Met with DFW habitat biologists - recommended submitting 30% plans and narrative to prompt a meeting w/DFW to discuss HPA w/habitat biologist and DFW engineer. Reviewing Critical Areas and Geomorphic Report. Otak is working on wrapping -up deliverables for first contract and developing scope for an amendment. City applied for NOAA grants on 10/16 and 11/17. Working on acquisition of Nelsen Family Trust Property. Applying for a grant extension with Recreation Conservation Office to extend award to accommodate delays in property acquisition. Plan is to resolve property acquisition in the next couple months and then advertise RFQ for design contract by end of 2024. Waiting to finalize Notice to Proceed. Work to be suspended until Aug/Sept. 16-week lead time on WQ vaults. WSDOT and DOE had no comments. DCD approved Special Permission Permit application for interrupted buffer. Design revised to avoid Tuk Maintenance and Traffic Control on WSDOT SR 599 off - ramp. PD is fully staffed. However, Officers are still in training and will be deployed throughout the remainder of the year. Ongoing recruitment efforts to continue to backfill for pipeline and anticipated retirements. We continue to operate with two co -responders, and they continue to be great assets to the PD. Grant and Seizure funds are funding these positions through the end of 2024, but will not be available in 2025. Staff Resources J J E Q) 2 tto _ G 0 0_ 0 0 a E E 0 U N I- N 1 1.-- N U Task Description Construct fish passage improvements at the existing flap gate to restore salmonid habitat. (1998) Create a salmon rearing habitat side channel by connecting a segment of historic river channel with the Green River. (2016) Provide, design, and install water quality testing and improvements at selected drainage locations. Strive to maintain full staffing in the police department Assess pilot program to determine long term funding and viability Task Name Gilliam Creek Fish Barrier Removal Nelsen Side Channel Stormwater Quality Retrofit Police Department Staffing Co -Responder Pilot Program 4t Y vs to 1— l0 i--I N c-I 00 i--I Ol i--I O N N 0 N 0 9 co 0 C7 0 i 0 N Year -End Update Completed. The Council will be presented an opportunity to extend the existing DA for 6 months while staff continues to work with the property owners to develop a new DA. Comprehensive emergency management plan (CEMP) under development with key roles/functions identified and associated with City departments. Emergency Operations Center roles/functions identified with staff roles associated with each. Training and exercises will occur Q1 2025. Staff continues to conduct reactive code enforcement throughout the City. The final task for completion of the automated cameras was to complete an Equity Study. That study has been finalized, Study results will be presented to council in early 2025. Installation and implementation of the cameras can then move forward. Additional master plans completed include Joseph Foster Memorial Park, TCC, and Crestview Park. We are awaiting confirmation of an RCO grant for the TCC Riverside Campus and are prepping applications for the next round of King County Parks Levy Grants. On hold due to staffing changes. Will resume in 2025 The Green Infrastructure program will be implemented in 2025. P&R is completing contract negotiations for a $312K DNR grant, finishing work under a $125K DNR grant, and applying for another $100K King County restoration grant. License renewal emails have been sent and most owners have completed required inspections. Mid -Year Update Completed. Plan presented to Council in April 2024. Staff have been identifying outstanding items in the DA and meeting regularly with the property owners. Working with HR to determine staff eligibility. Training is developed and ready to be delivered. EM transferred over to Mayor's Office. Ongoing. Novoa Global is working with Public Works construction project manager on the installation of the speed enforcement cameras at Codiga Park, Thorndyke Elementary and Foster High School. Grant application completed with use of masterplans. Park improvement plans for 116th, Riverton and Duwamish are completed. Implementation 3/4th quarter. On hold due to staffing changes and lack of resources; Will resume in 2025 Ongoing; the Environment Committee is facilitating interdepartmental communication on multiple projects on all phases, from conception to maintenance. Ongoing, we have been short staffed this quarter. Staff Resources 3 o 3 1 a 0 o 0 0 0 0 0 cc a o a o 0 0 0 0 E E v v) u v a u u a Task Description Create 5-year Strategic Plan including community volunteer committee Monitor thresholds and evaluate any development proposals for consistency in preparation for expiration 12/2024 (2009) Establish Emergency Management Plan that identifies key staff for EOC operations and training for that staff. Enforce community standards in all neighborhoods Explore allowing Code Enforcement Officers to write tickets. Monitor, analyze, and report on program efficacy and results Park Master Planning & implementation of misc. park improvements Digitization, redundancy and online access to Tukwila's paper historical records. (2019) Update on joint stewardship projects- PW, Parks, DCD Administer rental housing registration and inspection program (2010) Task Name Police Department 5-year Strategic Plan Tukwila South Development Agreement Emergency Management Code Enforcement Automated Cameras Implementation Park Improvement Projects Online Portal of Historical Records Stewardship Update Rental housing licensing and inspections tk H na c-I N N N M N N L.I1 N to N N N 00 N cc) N N 0 N 0 N Year -End Update Plan is complete. Arts Commission continues to meet to discuss implementation. P&R is finalizing an agreement for 4Culture Arts Sustained Support funding for 2025-27. Pushed to 2025. Continuing to meet with Park Commission to discuss details. Construction is complete. Working on close out. Phase 1 is approaching completion. Funding for phase 2 is being sought and federal funding approvals are still being waited on. 2024 Inspections complete. The City has executed a contract amendment that will include survey, critical area delineation, hydraulic analysis, and preliminary design feasibility for a larger area - upstream and downstream of flooding on S 131st PI. Design set to begin in 2026. The City is awaiting the resulted for a construction grant from the Pedestrian and Bike grant through WSDOT to complete design and have ad -ready plans for construction. Mid -Year Update Implementation of new strategic plan Pushed to Q4 2024 Annual Overlay starting July 8 with completion in September. McKinstry is currently working on long lead time submittals to start procurement on the pumps and boilers. The rest of the design and construction work will be sequenced behind these "critical path items". The objective is to complete boiler and controls replacement and have a new system up and running by the end of the year. Congressman Smith's Office has included Phase 2 funding in the 2025 Federal Budget. Still needs to pass House and get final adoption. King County Bridge inspectors are in the process of conducting the inspections of vehicle and pedestrian bridges. Working on Phase Ila Hydraulic Analysis. Waiting to hear back from DOE for CBP3 potential grand funding. Working on contract amendment. Applied for DOE Stream Flow Grant. Applied for CFT Grant. Finalizing review of Pace's draft Site Investigation Report for potential acquisition(s). Pace working on addressing comments on 30% Design, Alternatives Analysis, and Site Investigation Report. Design is scheduled to begin in 2026. City staff are currently reviewing the 60% Plans and Estimate and applied for construction funding. Staff Resources 0 J 0 J 0 J 0 J 0 J 0 J 0 J 0 J !Z CU G CC o C o_ K 0- C a a a E E v N U U k- U v) 1-- v) H VI H V) Task Description Update 2017 Municipal Arts Plan (2022) Update references and revise park rules Preserve and maintain the street structure in a safe and usable state by resurfacing. As needed- based upon grants obtained or capital budget direct appropriation Ongoing program of bi-annual inspections to identify safety or repair needs of 23 bridges in Tukwila. Design and replace a culvert, construct other improvements to prevent flooding of Southgate Creek (2016) Design of pedestrian improvements to the S 144th St. bridge. (Grant dependent) (2012) Install curbs, gutters, and sidewalks on both sides of S. 152nd St. (Grant dependent) (2012) Task Name Update Municipal Arts Strategic Plan Update TMC Title 12- Park Rules Overlay & Repair TCC HVAC Replacement Bridge Inspections S 131st Drainage Improvements S 144th Street Bridge Sidewalks S 152nd Safe Routes to School 4t Y ea 1— 0 M c-I m N M m m m Lel M l0 m N m N O N 0 N 10'P Year -End Update ADA improvements have generally been incorporated into the Annual Overlay Program, including 2024. The City used ARPA funding to facilitate a comprehensive Signal Assessment that will calm traffic and promote public safety. Still waiting for luminaire delivery date, but expect install and project closeout by Feb 2025 Construction will occur in 2025. 2025 SWMP development starting Mid January with Admin Order 900-08 team meeting MSF-led depave project on West Valley Highway + S 180th; Contracted maintenance for JSH, Harnish, Duwamish Gardens and Riverton 3. Construction is substantially complete. These changes have been adopted by Council. Mid -Year Update ADA improvements have generally been incorporated into the Annual Overlay Program, including 2024. Performing studies to allocate funds for traffic calming throughout the City. Waiting to hire new Project Manager to move forward. In construction. Luminaires are long lead items. Expected completion Feb 2025 Contract for 2024 ASDP is with KPG Psomas for six locations, 3 of which are expected to go to construction summer 2024 and the remaining 3 summer 2025. Ongoing; new 5 year permit starts July 1, 2024. 1. MSF-led depave project on West Valley Highway + S 180th; 2. contracted maintenance for JSH, Harnish, Duwamish Gardens and Riverton 3. working on ideas for next projects Chinook Wind Public Access is under construction and the Extension is at 50% design. These changes have been combined with the 5290 ordinance and are scheduled for COW on August 26, 2024. Staff Resources J J —I J J J —IO Q 0 a a s a a a a 0 o Etn 0 v 1= 1= v) 1= c,, 1= c-, 1= 1= H o a Task Description Construct ADA compliant upgrades to City infrastructure in conjunction with the City's developed plan. Programmatic approach to neighborhood concerns Construct widened section with lights and CCTV Provide drainage corrections for existing issues Implementation of NPDES requirements Revegetation efforts along waterways Develop public access and maintenance trail Develop and adopt an ordinance to align rezone procedures and land use appeals with current case law. Task Name ADA Improvements Neighborhood Traffic Calming Green River Trail Improvements Annual Small Drainage Program NPDES Program Green the Green Chinook Wind Public Access/Extension Rezone and Appeal Body Update Y r 00 m Q1 m O Tr c-1 Tr IN Tr Tr Lc) Tr Year -End Update Goal 2 — A solid foundation for all Tukwila residents Engage community and identify unmet needs Engaging hard -to -reach communities, predicting and adapting social service needs as growth continues, city internships and job shadow program, apprenticeship promotion, homelessness prevention, school district engagement YTD have assisted 82 HH (152 individuals) with $79,778 in rent/utility assistance Staff continues to particpate in monthly Community Action Committee meetings, monitoring contract compliance This year, 16 community members completed the 7-week program. participants met weekly to learn how local government works, share their experiences, and develop skills for community involvement. This is the first year the program was offered in English with Spanish interpretation The two school resource officers returned to the schools at the beginning of the school year. Officer Joseph Tran is stationed at Foster High School and Officer Marc Schutt is stationed at Thorndyke Middle School. The two SROs address issues as they arise, attend safety meetings and conduct foot patrol as well as driving around the schools during classes. SEEK grant is completed and closed. HR is working in partnership with Inclusion & Engagement Manager to re -launch internship program in Spring 2025 In 2025, the Finance team will continue to focus on expanding the Utility Discount Program by enhancing outreach efforts to increase awareness of the available discounts. Finance collaborates closely with Human Services to ensure that eligible individuals are informed about the program and its benefits. Mid -Year Update Have assisted 46 unduplicated households (87 individuals) with $43,766 in rent/utility assistance. Ongoing. This is being done in partnership with DCD. Begins fall quarter 2024 Agreement has been signed by the Tukwila School District and the Mayor/PD. Two school resource officers are scheduled to return to their respective schools at the beginning of the 2024-2025 school year. Grant funds have been awarded to fund the Park n Play program and the playground program. Placed on hold for 2024 Finance continues to operate with Utility Rate Discount program for qualifying residents. FIN is working with Human Services. Staff Resources 2 2 2 J o 2 a a 2 0 E E o o a v v u Task Description Ongoing provision of human services funds and leveraging of partnerships on behalf of residents (non-COVID related). Enforce the conditions in the MOA Program to increase access to the civic process among Tukwila's culturally and linguistically diverse population. Signed agreement with TSD. Socialize officers with District and implement 3Q; close out 4Q Provide expanded recreation program opportunities and scholarship funding for youth and teens. (2021) Summer high school internship and job shadow program. (2018) Provide discounts to qualifying low income/senior customers; additional support provided through Human Services after review. Task Name Connect residents to social services Ongoing Monitoring of Tiny House Village Operations City of Tukwila Leadership Initiative Program Future of School Resource Officers Summer Engagement & Enrichment for Kids (SEEK grant) Internship/Job Shadow Program Utility Discounts H I- c-I N rn Lf1 up N N 0 N 0 N 10 2024 Workplan - Goal 2 Resources E E O Placed on hold until 2027. There is a new statewide case Placed on hold until 2027. There is a new aJ o E co 0 Q i +`-, •- 0 L c .vs Q OLs E CU ,,, a > C vT O 0J 0 a� CQJ }.' L E 7 O aJ +, V Q ro LJ O c ri E tap ate, C aJ V O E vl U 7 us N iJ E aJ 0 ' ttO ro v aJ c ..' O E 0 • Update to CSS July 8. $90,000 awarded for 3 years. In Committee 0 J 0 J 0 J Y 4 Evening Courses, MRT) Court Programs CO Unified Payment (UP) Program Senior & Veteran levy funding implementation U d Renter Protection Policy Proposals Ol Leverage housing partnerships and collaboration Staff continues to work with the consultant to draft code amendments for review Q1 & 2 2025. O -0 O 0 Y -0 .roL c ro 0 U 0 O C CC 71, ro aJ +' 00 E '- v) o >, LE_ 5 U O , O C ro aJ o •_> a) , C c Q O .N Q .� 0 aN, aJ E aJ aJ 4- 0 0J to U E +' C O 0J E c E n3 tO bp-0 O 0 O O O E ro" Q Ongoing. Staff is attending the regular meetings. to c O C N op o 4- aJ V Y 'a T aJ c ro '0 ro c ,., as O c o_ vt ro CZ aJ tr) ro C N 00 aJ U 0 O f0 O i v c sr, 0 a.) CU V •) c 2 , 'a.' -a r0 V c _cr0 r0 w v C sr, 0 0 rn V V inconsistencies with state law; and started issue briefings for the Planning Commission. C �J v1 CD L - a u roL a, aJ 4-, o C v; ro aJ 4- E ro a L 4- s_ 0 L N Q aJ L ro 'vl M U U C L O 4 0 +, E aJ v) 0 m L O ,, N 4-' aJ • E 0) -a c ro N 0 .0 0 (TU0 0 -0 0n X O a E a c 0 0) O Ongoing. Staff is attending the regular meetings. 0 110 2 N 2 N 2 0 J 0 U 0 U a C ro 0) E E O N 00 c .0 O L N 2 0 O N v O 4-, rcs O 0. bn aJ aJ 0_ 0 ro aJ rcs N Q ro meet State requirements in 2025. Middle Housing 0 2 J J bn LL aJ CU aJ To Cr 0 aJ ro Ln ro 9) Lr1 N 0 N U 0 N 0 Ln O See regional partnerships list - attached Minor Home Repair Program Regional partnerships and meetings Continue work with SKHHP. Year -End Update The Council adopted regulations for tiny home villages and tent encampments. A code update to STEP housing (shelters, transitional housing, emergency housing and permanent supportive housing) will be reviewed in 2025. The Language Access Plan was signed on in July with 40+ vital documents translated into Spanish, Somali, and Vietnamese. Internal and external pages are in development for employee and public information. We have decommissioned the white tent at RPUMC and are working to reduce the numbers at the Econo Lodge on TIB. We are standing up churches in Pierce County to serve as shelters and are working to obtain additional funds to support the city's activities. Mid -Year Update The Planning Commission held a public hearing on the THV ordinance on June 27, PCD will review on July 8. Shelter regulations are on hold pending guidance from Commerce. Draft Language Access Plan submitted for adoption as an administrative policy; collecting identified 'vital documents' for review and translation. The City has modified its response. The Chief and Director Miles are serving in the lead for the response. Funding was obtained from the State of Washington and King County to help with the response. Staff is meeting weekly with the church to manage and draw down the site at Riverton Park United Methodist Church. Staff Resources aU 2 aU 2 on Q- 0 0 0 0 2 a cc o a 2 E E O u 0 u a in in u vi U Task Description Develop Tiny Home Village regulations and update Emergency Shelter/Housing regulations. Adopt LAP; call for any additional translation needs; review identified documents for updates. Begin Vital document translation, centralized approach for the first round of translations, starting with Admin Services funding first round in 2024. Ready documents for translation and submit; translation review and concurrent employee training. In Q4, communicate availability of translated documents to the public. Respond to the asylum seeker crisis in Tukwila; advocate for County, State and Federal funding, leadership and response. Mitigate impacts at RPUMC through focused efforts. Pursue legislation and policies to address the regional crisis. Task Name THV and Shelter Regulations Language Access Program Asylum Seeker support xt v f0 H c-I n c-I 00 c-I m co 0 C7 c ro 0 Y i 0 N Year -End Update Goal 3 — A Diverse and Regionally Competitive Economy Advance Tukwila's economic vitality Economic Development Plan, regional infrastructure projects, business relationships Regional transportation outreach is ongoing: SKC Trips rewards program had over 700 participants in 2024; held a Transportation Fair for 300 SEA airport workers with Port Jobs and the Port of Seattle. Three new CTR sites were onboarded in 2024. Staff are working to finish a draft of the plan by year-end. Will start in 2025. Ongoing. Experience Tukwila is up and running and the city is doing regular social media posts and launching digital initiatives. Ongoing. Mid -Year Update Regional transportation outreach is ongoing. CTR sites have completed 2024 program reports and employee surveys. Drafting and outreach for the plan are in progress. Ongoing. Staff is working with LTAC on issuing a RFP this summer. Ongoing. Experience Tukwila is up and running and the City is doing regular social media posts. The City released two videos highlight businesses in the City as part of our effort to improve engagement. 1 new telecommunications franchise has been approved. Staff Resources 2 J J a 0 Q c) Q 0 0 �/1 ~ E o U 1- � 0 d 0 d 0 d Task Description Perform outreach to increase use of alternate travel modes, assist employers with commute trip reduction programs. TDM staff to perform outreach and develop a new CTR Plan for the City Create a wayfinding plan for Tukwila to improve visitor experiences. Complements trail master plan; implementation in 2025. Lead and manage the City's tourism marketing program including staffing the Lodging Tax Advisory Committee, coordinating funding applications, and monitoring the tourism promotion area. Coordinate on Grant Funding for Smart City Initiatives. Partner w/ Internet Service Providers to increase diversity of service providers. Task Name Transportation Demand Management CTR Plan Update (2025-2029) Wayfinding Plan Tourism Marketing Smart City Initiatives Y H ea nr .-I N m dr Li) Cr N 0 N 0 N N r1 d' TO 0 (.7 c CD a Y i O N O N Year -End Update Goal 4 — A High Performing and Effective Organization Ongoing innovation of organizational systems Phase 1 of Public Safety Plan implementation, technology -based efficiencies, internal workforce diversity, employee development and professional growth process improvements, long term financial health, priority -based budgeting and performance measures, Equity Policy implementations Public Safety Plan Rescope and redesign is underway. Ongoing. Technology Based Efficiencies Reengaged with Utility Billing module. Implementation is scheduled to start early 2025. Payroll is still on hold, waiting for resolution to Priority 1 issues. Staff continues to work with Central Square on significant performance disruptions with the software. We have also issued a Request for Proposals to determine whether another program may be better able to meet the needs of the City. Mid -Year Update SD was completed in December of 2023. Staff is currently completed DD and has submitted some permits. Council will be briefed throughout the summer on next steps. Staff has selected the firm of Miller Hayashi as the finalist for a possible agreement with the City. The project will be kicking off in July. Payroll (Phase 3) still in progress. Utility Billing (Phase 4) amendment approved, introductory meeting scheduled. Goal is to kick off UB implementation in Q3, go -live in 2025. Testing postponed. There is a new online portal being developed by Central Square and staff is monitoring progress. Staff Resources t or) _ t en _ t tin _ v a 0 O z 1 CI CI EE N u CI a Task Description Develop new facilities for public works shops, finish improvement of Fleet & Facilities building, planning for phase 2. (2016) Develop a capital facilities plan and processes that includes a review and plan for city facilities; including maintenance, repairs, replacement and real estate strategies. Complete phase 2 and 3 and begin phase 4. Phase 2 includes completion of grants module and Phase 3 is payroll. Phase 4, the final phase includes implementing the utility billing system. (2021) Ongoing process improvements for online permit application and electronic plan review system (2020) Implement and test 19.5.9 Upgrade Task Name Public Works Shops Phase 1 and Phase 2 Facility Master Planning ERP implementation Maintenance of TRAKiT software and permit status reporting 4# Y N i— c-I N M dr Year -End Update Ongoing. Developed TIS Business Continuity plans that will be rationalized in 2025. Developed cyber incident response plans and related runbooks. Multifactor Authentication is 60% complete. Goal achieved. Successfully completed implementation of the Benefits module and launched open enrollment. 4,457 building permits, land use/SEPA files migrated to the public side; 887 drawings integrated with the GIS system for Phase 3 of As -built project Enterprise GIS / Portal upgraded to take advantage of newer tools available to staff and integration with Enterprise Asset Management. Homeless app and CIP mapping completed. Still in process. Will resume discussions and explorations in 2025. I Mid -Year Update Continuing Business Continuity planning. Contract has been signed for developing a Cyber Incident Response Plan. Implementations for CORE and T&A are ongoing through 2024. Learn and EForms are live. Benefits is live, goal is to use for 2024 open enrollment 1) Another year's worth of Building permits and land use/SEPA files digitized and prepared for importing to the Digital Records Center. A total of 23,948 images released to the public side. 2) Phase 2 of As -built project completed with 1,367 images integrated with GIS. Integration between See -Click -fix and GIS is live. Homeless app development is in progress for Police tracking and reporting. CIP mapping is in progress. Fin is finalizing ACH payments which feeds into the ability to go live with Zelle payments. Go live target date of Jan 2025. Staff Resources tto = J J J z E E o U u_ Task Description Enhance the risk posture to align to current environment with best processes deploying: City Wide Multi -factor Authentication, Automated insider threat assessments and training, Security Event and Incident Management (SEIM) monitoring, Email Security Gateway, Managed Endpoint Security Service. Conduct Annual Risk Assessment. Complete Disaster Recovery Planning exercise. Continue implementations of CORE, Time & Attendance, Benefits modules. Educate users. Implement alternative tools to ease with transition through 2025 Digitization and online access to (1) High - retrieval DCD permit and land use records; (2) Public Works As -Built drawings; (3) Fire Marshal's Office records for transparency and fulfillment of public records requests. (2015) Continue to build out Online GIS environment to support self service, provide mentoring and training opportunities for staff to utilize GIS tools, and continue to enhance Enterprise GIS services. (2017) Create a more efficient payment process for paying jurors, witnesses and interpreters for their services using the Zelle platform. Task Name Information Security/ Business Continuity NeoGov Implementation GET -IT - Government Electronic Technology Initiative for Tukwila Improve Interpreter, Witness & Juror Payment Process 4# v, (1R 12 Lr) LD N co 6l d' N 0 N 0 N N r1 Year -End Update No update in the second half of 2024, scanning ongoing. Long Term Financial Health This is moving to 2025. This will be part of the Mayor's priorities and Council Proviso. Education, outreach, and enforcement efforts continue. In 2024, 5% of employers fulfilled certification requirement. Staff is working with various businesses, business organizations, and non-profit organizations to address employer awareness of requirements under the voter approved initiative. Successfully negotiated USW contract. Sergeant and Officer negotiations are ongoing. Contract with King County executed in November 2024. Expect to close in Q1 2025. Unico is still under contract for the property and has not yet waived it's due diligence period. Ongoing work with PROS Consulting. Survey and results completed. Mid -Year Update Met with vendor to prioritize rescanning tasks. Continued quality check on scanned records. Completed and presented to Council April 2024. Program has been launched. The infrastructure of complying a business database is underway. Discussions for Police officers and Sergeants negotiations began in June King County is doing additional soil and groundwater testing before making a decision on purchasing the property. Unico is under contract for the property. Unico can terminate the deal prior to the end of the due diligence period which has been extended through July. Statistically valid survey out now. Working with DEI manager on outreach and engagement strategy. Staff Resources o J t no = t to ± - 2 t nn = t to _ -o a, 2 a Qa.L.L 0 z_ z_ 1.L 0 00c G c0c G f d E O E U U 06 Task Description Digitization of case reports, homicide files, and ID files in hard copy format Develop long-term financial sustainability plan, with stakeholder input, to develop the 2025-26 biennial budget. Manage program including enforcement. Four Teamster bargaining units' Collective Bargaining Agreements expired December of 2022; four police bargaining units request to bargain in 2024 Coordinate sale. Coordinate sale. Update on TCC operations Task Name Police Department Records Digitization Long-term financial sustainability plan & Utility rate study Minimum wage and available hours ordinance Labor contract negotiations Property Sale - George Long Property Sale - Longacres TCC Business Plan 4# Y N O c-I c-1 c-I N rl COd' ci c-1 L.n r-1 to T -1 N 0 N 0 N 10 co 0 C7 ro 0 0 Year -End Update Goal achieved. Additionally, the Healthcare Committee has been revitalized. Completed, now in implementation phase. Contract management ongoing. Moved to 2025. This will be part of studying current and new revenue opportunities to better position the City for future growth and sustainability. Budget amendment approved by Council. ARPA monies will be entirely consumed by year end. Completed. Debt policy is currently in draft form, pending review and finalization. This will be brought to Committee in January. Equity and Diversity Language Access Plan signed and vital documents translated. Racial Equity Toolkit presented to the Operations Team. Professional Development opportunities in development for 2025 implementation, including an internal resource page. UW Evans School Capstone and Harvard Business School TOP Sprint Projects completed. Mid -Year Update Quarterly meeting with benefits broker completed in June Full implementation of plan. Report given at CSS Presentation to Council in mid -July. Data collection to update fee rates are in progress. Adoption of budget is completed. The need for an amendment will assessed in Q4. Our ARPA analyst is no longer on the project. Completed. Pending Draft Language Access Plan submitted for adoption as an administrative policy; collecting identified 'vital documents' for review and translation. Racial Equity Toolkit Project Team tasked with providing feedback on the toolkit and examining language access using the toolkit. Created an EPIC "Education" subcommittee to address professional development opportunities. UW Evans School Capstone Project "Tukwila Equity Data in Decision Making" completed. Staff Resources vvvvv 2 2 2 o J Low o J a = ++ a 0 0 ccJ a a z Li FIN/ALL z 11 z 1 z 1 J Q 0 E E o N 0 v) H U' 00 F&G v) Li Task Description Monitor and update self insured health care plan as needed; ongoing administration. Update on FGL operations Implement new contract. (2022) Annual update to fire and park impact fee rates Annual process to adjust the adopted 2023- 2024 biennial budget. Data review, analysis, and reporting for ARPA related transactions. Review and update policy if needed. Review and update policy if needed. Ongoing implementation of City Equity Policy. 2023-24 priorities include short- and long-term solutions supporting policy decisions and resource allocation through a racial equity lens. Includes Language Access Plan, equity toolkits and guides, professional development. Task Name Self -insured healthcare plan Foster Golf Links - Business Plan Solid Waste Contract Implementation Update impact fee rates Budget amendment ordinance ARPA Reporting and Analysis Purchasing Policy Debt Policy O O a:, 0 z v E v 0 v .o a a a- u.) 4# Y N 1n1- N. c-1 00 r-I Ol T -1 o N r-I N N N m N dr N u1 N N 0 0 N r-I d' TO 0 C7 C c0 0 Y L O N 0 N Year -End Update L 4J +C o Project is ongoing. Received feedback, implementing changes. Implementation is pushed to Q1 or Q2 In December the City adopted its State Legislative agenda and also selected a federal lobbyist to represent the City in Washington DC. We also held a meeting with the 11 District State delegation to discuss the upcoming State session. Staff is monitoring several proposed bills in Olympia and Washington DC. Ongoing. On hold for 2024. Will be a 2025 project. Presented to Council on August 19. Purchased new server infrastructure. Will be deployed by year-end. Adopted Mid -Year Update HR/City Attorney meeting weekly. Presented table of contents to Ops team and Labor Relations Committee (Teamsters 763) Quarterly update to all staff in Q3 Ongoing. Staff has held several meetings with elected officials and staff in the first part of the year. The City secured funding in the State budget and have funds pending with Congress. Ongoing. On hold for 2024. Will be a 2025 project. Tentatively Scheduled for the August 19 Council meeting. In process. In process. Staff Resources t 2 - v 3 o _1- 3 0 3 o _12 a)v a o 0 2 0 Z _ Q 0 2 C.)0 2 J Q z 1 EC o <7 06 0E 06 u_ Task Description Access current employee and departmental policies; update, develop, revise and consolidate into an Employee Handbook Monitor Federal, State and Local legislation and policies to include annual legislative agenda adopted by Council. Execute strategies to achieve the City's government relations goals. Staff support of community advisory bodies Begin planning for update to City Strategic Plan in 2024 Presiding Judge's annual update to City Council on the operations and programs of the Tukwila Municipal Court. Present technical obsolescence plan for future budget planning Plan, propose and adopt the city's next biennial budget aligned with the city's strategic goals, community priorities and financial sustainability. Task Name Revise Employee Policies and Develop an Employee Handbook Government Relations Board & Commissions Strategic Plan Update State of the Court Address Obsolescence Planning Develop 2025-26 Biennial Budget N l0 N N. N CO N Ol N 0 M rN M N M N 0 N 0 N 11•P co 0 (.7 C co 0 Y i 0 N Year -End Update Supervisor training is ongoing. Some users experienced technical difficulties, extending the completion date to Q1. Updates to the Public Records Policy are pending revision in Q1 of 2025 due to recent proposed changes to the Model Rules for Public Records and due to time needed to onboard staff to Public Records processes Mid -Year Update Coordination is ongoing. Goal is to have first mandated training prioritizing supervisors in Fall 2024 Voicemail and Text Messaging Policy and Contract Policies roll out in Q2; Public Records Policy to be revised in Q3; Review of other records policy in Q4 Staff Resources t on a) 2 a o 0 2 0 2 E E 0 U Task Description Ensure that all employees have updated and ongoing necessary federal, state and local mandated training. Using different tools and vendors (NeoGov Learn and WCIA). Implementing ongoing trainings to ensure compliance. Review and revamp existing records policies (cell phone, deletion of text message policies) Task Name Federal, State, Local mandated training for all employees Update of Public Records Policies 4# Y N 19I— M M M d' N 0 N 0 N N r1 is 0 V ro Q 0 N O N Year -End Update Goal 5 — A Positive Community Identity and Image Promote and celebrate City identity Effective multi -channel communication, Community Connectors, Police Department Community Policing Team, Night Out Against Crime, community image investments Completed. Completed. PD had another successful Night Out Against Crime event this year. We also participated in the Juneteenth celebration, Back to School shopping event at Old Navy; Shop With A Cop, Battle of the Badges, Coffee with a Cop, etc. The city launched an utility insert in November to provide another avenue to communicate with the City. Starting in 2025 the printed Hazelnut will be sent out monthly. Ongoing. The Special Emphasis Unit (SEU) members met with the Peaks Condominiums HOA Board as well as Target management to conduct safety planning. They assisted with a camp cleanup on the west side of the West Valley Highway pedestrian bridge. The SEU partnered with the City's Solid Waste Division and Pro - Shred Seattle to host a Shred-A-Thon to help residents dispose of sensitive information securely. One of the SEU detectives taught an active shooter course to mall staff and employees from multiple stores. Additionally, they have conducted covert operations that have taken drug dealers and illegal firearms off of the Tukwila Streets. Completed. v v Q E 0 v Mid -Year Update Celebrated the 4th Annual Juneteenth Commemoration on Wednesday, June 19 with speakers and performances to an audience of 300+ No longer branded as See you in the Park but same amount of small community events. Happening all summer long. K9 Raider was introduced to the Council as well as on social media. We successfully raised money for his kevlar vest in less than an hour. Raider has been to Coffee with a Cop at the mall and he has done a demo for the Community Police Academy graduation. He's also come out to a Sandlot baseball game. Community Police Academy was a great success with seven students/graduates. The Department received appreciation letters and positive feedback from those attended. The Community Engagement Coordinator has started the planning process for Night Out Against Crime. Staff is working on a revised communication strategy. Experience Tukwila is ongoing. Daily posts are made to the various social media channels. The City released two videos highlighting businesses in the City. The Special Emphasis Unit continued to offer service at homeless encampments and worked with King County to clean up the south end of the City. They also conducted shoplifting emphasis and investigations related to organized retail thefts. Park n Play (mobile recreation) activated from July and August rotating through the city parks and facilities. Quarterly reports provided to CSS Staff Resources r x s x r x - 2 -o 2 -o 2 -o 2 -a 2 Q a) o cc 0 2 cc a 0 a o 0 2 0 a cc a z a E E v (D u_ 0 u v) vv y Task Description Plan and implement the annual Juneteenth Celebration. Events used to gather and engage with the community in Tukwila Parks Include all efforts quarterly including Community Academy, K9 Introduction, N'hood Bike Rides, Safety Briefs, Shop with a Cop, Community Town Hall, Night Out Against Crime/August - designed to heighten crime prevention awareness, increase neighborhood support in anti -crime efforts, and unite our communities. Review and consider changes to communications vehicles, including Channel 21 and potential options. (2022) Lead and manage the tourism marketing program to boost the City's image Homeless outreach, community engagement, and "Hot Spots" enforcement efforts. Develop and implement programs and activities in City park facilities. Report on restoration activities involving residents and community organizations Task Name Y 0) > 0) c 0) a) c See You in the Park Police Department Community Engagement Communicating with our community Experience Tukwila 0 0) v 'c o C CI Q Q ° we c.p ° U H Recreation Program Planning and Implementation Green Tukwila R H .--I N m cr s) LD N 00 Year -End Update Ongoing in consultation with Arts Commission and Strategic Arts Plan. The Community Engagement Coordinator has been focusing on helping businesses with on -going crime issues and getting the Special Emphasis Unit to provide active shooter trainings. Many blockwatch groups have fizzled out due to people moving or lack of interest. The Community engagement coordinator continues to meet with apartment complexes and communities and HOAs about establishing a blockwatch. An online group has been created for Tukwila residents to report crime in their neighborhoods and keep each other informed of any suspicious or criminal activity. We also utilize the online group to provide residential specific safety tips. We are seeking volunteers to be blockwatch captains in order to setup an in -person training to teach them how to organize their neighbors into monthly groups that get together to safely walk their neighborhoods and report criminal or suspicious activity to the police. tab c .5 c c 0 Design completed. Vendor Selected. ARPA funding not available. Mid -Year Update Installed 5 new Utility Box Art Pieces, bringing our total to 20 across the city: https://www.tukwilawa.gov/depa rtments/pa rks-a nd-recreation/public-a rt- progra m/utility-box-a rt-program/2023-utility-box-artists/ The Community Engagement Coordinator reached out to SHAG, Mariblu, and the Confluence Apartments however there has been lack of time commitment from the management and residents to participate in the program. Ongoing. A contract for the technology refresh is working through the council agenda item process. Staff Resources v 3 3 J cv G E.' o cc a 0 a 0 2 0 2 E E o V v Task Description Update on public art installations and events for 2023 Providing mentoring and resources for neighborhood blockwatch communities. Includes neighborhood briefs. Update and refresh website content. (2021) Technology and audio/video upgrades using ARPA funding to enhance quality and user experience. Task Name 1% Art Implementation Y U 0 O 0 0 a 0 v s O 3 Website content refresh City Council Chambers refresh it u, 1A m o .�-i .�-i 2024 Workplan - Goal 2 Staff Resources Significant effort of several staff, cross department, especially director level involvement Moderate effort of several staff, may involve director Ongoing work, not cross department an Med Low Departments Department of Community Development Economic Development Finance Municipal Court Mayor's Office Police Department Parks & Recreation Public Works O MC MO U 0 z O cc O w L a a a d- N O N O N 11 Frequency Every other month February edition of Hazelnut Last Monday of the month Same day for breaking info; Earlier if notification of upcoming event Same day for breaking info; Earlier if notification of upcoming event Generally items from Twitter/Facebook posted on website the same day Updated after council meetings Updated after council meetings First week of the month Updated with social media content Recipients All physical addresses in Tukwila; access for all at TukwilaWA.com All physical addresses in Tukwila Email subscriber list Tukwila Twitter followers; access for all on Tukwila's Twitter page online; PD, City, Parks Tukwila Facebook "likes"; access for all on Tukwila's Facebook page online Access for all at TukwilaWA.com Comcast customers On City website - all committee and council meetings Newsletter geared towards Park & Recreation programming; Email subscriber list Social media content shared on PD website and by email lommunication Hazelnut newsletter Annual Report eHazelnut Twitter Facebook City Website r-I N (7 C C fo s U Video On Demand Parks & Recreation enewsletter Tukwila Tracker d' N 0 N 0 N N ri 2024 Workplan - Regional Partnerships List Dept Parks & Recreation Finance ul `0 V 7 d Public Works Administrative Services Administrative Services Administrative Services Mayor's Office Council Administrative Services Administrative Services Frequency of Mtgs L c o 2 Annual co N co L.,0 1- L o 2 L 0 0 2 Ongoing as needed Ongoing as needed Annual conferences; Various meetings Monthly to Quarterly > Ql 3 'm Purpose Cultural Services agency for King County committed to preserving shared heritage and creating arts and cultural opportunities for residents and visitors. Stay apprised of new legislation, practices and policies APWA is an international educational and professional association serving Public Works professionals where they can exchange ideas, improve professional competency, increase the performance of their agencies and companies, and bring important public works -related topics to public attention in local, state and federal arenas. Each year there is a Spring Conference & a Fall Conference. Develop and update General Special Provisions (GSPs) to meet Local Agency needs and input that complement materials specifications of the WSDOT/APWA Standard Specific- tions. Obtain pre -approval of Materials GSPs for FHWA-funded projects, aided by WSDOT Highways & Local Programs staff. Established in 1881, AWWA is the largest nonprofit, scientific and educational association dedicated to managing and treating water, the world's most important resource. AWWA provides solutions to improve public health, protect the environment, strengthen the economy and enhance our quality of life. Best Practice and Information sharing among municipalities Networking and training opportunity with peers from other government agencies To broaden the profession of records management and information governance Represent cities at the state level; Councilmember Hougardy currently serves on the AWC Board. City's CDL Random Drug Screen Program - AWC Drug & Alcohol Consortium helps members stay in compliance with federal drug and alcohol testing requirements. Our pool of more than 1,500 drivers and safety sensitive employees makes the D&A Consortium the right choice for employers large and small. AWC Workers' Comp Retro Program provides training and tools that empower employers to lower risks for on-the-job injuries. Our focus on injury prevention and safety reduces your overall workers' compensation costs. Members participate in our Retro Pool or the Safety Alliance. Organization 4Culture American Payroll Association American Public Works Association (APWA) American Water Works Association (AWWA) Association of City & County Informations Association of City/County Information Systems (ACCIS) Association of Records Managers and Administrators (ARMA) Association of Washington Cities (AWC) Association of Washington Cities (AWC) Drugs & Alcohol Consortium Association of Washington Cities (AWC) Retro Program N _Q t N L .4 L ra ra 0 .Fa a) cc co Q 0 18 Dept DCD a, N Y O o O C v u T _ ns 3 -0 U a Administrative Services Administrative Services DCD Parks & Recreation DCD u a Mayor's Office Council Administrative Services Administrative Services All Departments Frequency of Mtgs a, a, E E O V Qs 05 0 CO T b0 t C G G >. v of Quaterly T t G T t G = CU Y o' Annual conference; ongoing opportunities to engage Purpose Group focused on regional non -motorized transportation CWA's mission is to provide water supply to meet current and future needs of our members in a cost-effective and environmentally responsible manner through partnerships, water efficiency programs, acquiring, constructing and managing water supply infrastructure and fostering regional water planning. Cascade is a municipal corporation comprised of seven municipalities (five cites and two water and sewer districts) in the Puget Sound region that joined together to provide safe, clean, reliable water supply to its 350,000 residences and more than 20,000 businesses. The Mayor sits on the Administrative Board and the Resource Management Committee. Share best practices related to GIS Share detail related fiber assets w/ Puget Sound Municipalities Supports various restoration and educational activities throughout the watershed Duwamish Alive collaborates with the community, municipalities, non -profits, and businesses within the Duwamish River Watershed to preserve and enhance habitat for people and wildlife, towards improving health of the Puget Sound. The City has partnered with Forterra, BECU, City, CBRE to improve the shoreline environment EMAC advises, assists, reviews, and comments on emergency management and homeland security issues, regional planning, and policies. They measure and prioritize core capabilities, and recommend homeland security allocations and work products to sustain and enhance preparedness and operational levels. Members, as set forth in code, provide regional and multi- discipline perspective, and represent cities, fire service, law enforcement, hospitals, the Port of Seattle, government, special purpose districts, tribes, utilities, non-profit agencies, and the private sector. Review claims and provide support to retired firefighters who qualified for a pension prior to 1971 National network of government working to achieve racial equity and advance opportunities for all Organization Bicycle Pedestrian Advisory Committee Cascade Water Alliance (CWA) Central Puget Sound GIS Usergroup Community Connectivity Consortium (Fiber) Duwamish Alive! Coalition Duwamish Alive! Coalition Duwamish Shoreline Restoration Challenge Emergency Management Advisory Council (EMAC) for King County Firemen's Pension Board GARE — Government Alliance on Race and Equity 2024 Workplan - Regional Partnerships List Dept Finance Mayor's Office Council Parks & Recreation 0 V 0 DCD Administrative Services o V o Council Administrative Services Administrative Services Mayor's Office Mayor's Office v o p a Mayor's Office Administrative Services Frequency of Mtgs GFOA & WFOA annual, PSFOA monthly. In addition, both GFOA and WFOA offer classes throughout the year Quarterly T t c 0 O 2 Every Other Month T N L as = d Every Other Month Quarterly T N i' as = d Quarterly Annual conferences; Local affiliate meets monthly Twice a year Annual conferences; local affiliate meets quarterly Ongoing as needed Purpose National Organization to enhance finance knowledge and networking State affiliate of GFOA Regional affiliate of WSFOA Public -private economic development partnership encompassing King and Snohomish counties. Forterra works in partnership with local municipalities to develop achievable goals, shared visions, long-term plans, and community - based stewardship programs to care for the valuable forests and natural areas in our urban environments. Partnership with Forterra, King County Noxious Weeds, and other local jurisdictions to identify and fund weed control and revegetation efforts along the Green River Partnership with Forterra to develop 20-year plan for stewardship and conservation of Tukwila urban forests Regional group of public agencies working on diversity, equity and inclusion Regional coalition working to protect public health and the environment by serving as a clearinghouse for recycling and waste -related issues Focused on airport -related issues; Port of Seattle coordinates meetings Provides credentialing for HR Professional who have mastered the HR body of knowledge and competencies. S, N, E King County cities cohesive 17 city funding application, quarterly bills A WSDOT committee focusing on 1405/SR 167 transportation issues International City Manager/Administrator professional organization State affiliate of ICMA County Affiliate of WCMA Provides education in property and evidence handling and storage. Serves as a forum for evidence technicians to gain and share information Focused on issues regarding large retail properties To promote continuing education and certification through university and college based institutes to its members worldwide. Organization Government Finance Officers Association (GFOA) Washington Finance Officer Association (WFOA) Puget Sound Finance Officer Association (PSFOA) Greater Seattle Partners Green Cities Partnership Green the Green Partnership Project Green Tukwila Partnership GREI - Governing for Racial Equity and Inclusion Haz Waste Q1 City & Tribal Staff Meeting Highline Forum HRCI (Human Resource Certification Institute) Human Services Funding Consortium I-405/SR 167 Executive Advisory Group ICMA (International City/County Management Association) WCMA (Washington City/County Management Association) King County City Managers/City Administrators International Association of Property and Evidence (TAPE) International Council of Shopping Centers International Institute of Municipal Clerks (IIMC) N N Q N L ra 0 a) cc co 0 0 20 Dept Administrative Services Administrative Services Administrative Services 0 0 Finance v V a Mayor's Office Council Administrative Services Council Administrative Services Parks & Recreation DCD Parks & Recreation v V a Parks & Recreation Frequency of Mtgs Monthly to Quarterly T L C Quarterly Periodic Attendance T L C T L C Quarterly Every Other Month Allenuuy-Ig Quarterly/as requested T L C T L C T L C T L C Purpose This program is a non profit, educational organization to establish for fostering and developing sound policies and practices in public human resource management. Currently, Juan is the VP and developing the Washington State Chapter. Partner with Economic Intergration Manager to helps refugees, immigrants and asylees to become economically, socially and civically integrated in South King County community. Collaborate employment workshops and job referral resources. Coordination, networking of contracted providers Collaborate to support projects and programs in areas such as green building, using and producing renewable energy, sustainability outreach and education, and alternative transportation Organized by Dave Reich, King County Economist, to share economic information among Puget Sound area cities Members coordinate planning efforts related to EM. Advises and provides policy and budget recommendations to the District Flood Control Board Collaboration on framework policies to guide development of comprehensive plans Make funding recommendations on state, county federal funds Interjurisdictional body provides recommendations on funding/policy for KC partner cities A networking group of P&R Directors/Managers in K.C. that meet quarterly to discuss issues. A networking group that shares information on Countywide issues A partnership dedicated to ensuring that all children in King County enjoy the proven health benefits of physical activity. Collaboration between all law enforcement agencies within King County. Exchange information and discuss policies as well as provide training. Makes recommendations to King County Council on County - operated public transportation policies and plans Staff participates in a group that works to provide equitable services for seniors. Organization International Public Management Association for Human Resources (IPMA — HR) Jewish Family Services of Seattle - Job Referral and CLEVER Program Joint Tukwila/Burien/SeaTac Human Services Providers King County Cities Climate Collaboration (K4C) King County Economic and Revenue Forecasting Group King County Emergency Managers King County Flood Control District Advisory Committee King County Growth Management Planning Council King County Housing and Community Development Consortium King County Joint Recommendations Committee King County Park & Rec Directors Group King County Planning Directors King County Play Coalition King County Police Chiefs and Sheriffs Association King County Regional Transit Committee King County Veterans, Seniors and Human Services 2024 Workplan - Regional Partnerships List Dept Administrative Services Administrative Services Parks & Recreation Public Works Mayor's Office Council Administrative Services Parks & Recreation Administrative Services Parks & Recreation Council DCD Frequency of Mtgs v co Monthly to Quarterly Regularly Annual conferences; Various committees Quarterly Ongoing as needed v Y co Purpose Partner with Work Source employment specialist to increase awareness and employment resources for military veterans, disable veterans, and military transitions. Attend Career Fair events and assist with job referrals as needed for South King County community. Ongoing training, upgrades, and solutions associated with the City's Electronic Content Management System (Laserfiche/Digital Records Center). The Legislative Youth Advisory Council (LYAC) is a nonpartisan youth -led committee empowered by state law to represent the official voice of Washington youth to the Legislature. Each year, a select group of 14-18 year old students from a diverse range of political, geographic, and socioeconomic backgrounds are appointed to the council by the Lt. Governor's Office. MWPAAC is a consortium of local jurisdictions delivering wastewater to KCDNR Waste Treatment Division (WTD) for the treatment of raw sewage. Representatives meet month- ly to cover issues relevant to the waste disposal contracts and other regional issues such as reclaimed water, Infiltration/Inflow, and regional conveyance. Represent cities at the national level National organization with goals and objectives similar to the local association. National association of parks and recreation professionals and advocates dedicated to advancement of public parks, recreation and conservation. NTIA is the Executive Branch agency that is principally responsible for advising the President on telecommunications and information policy issues PGA of America is the world's largest sports organization, comprised of 27,000 men and women golf Professionals who are the recognized experts in teaching and growing the game. Accelerating science -based effort to protect and restore Puget Sound Organization King County Work Source - Veteran's Job Referral Program Laserfiche and Cities Digital Legislative Youth Advisory Council (LYAC) Metropolitan Water Pollution Abatement Advisory Committee (MWPAAC) National League of Cities National Public Employers Labor Relations Association (NPELRA) National Recreation and Parks Association (NRPA) NTIA National Telecommunications and Information Administration Professional Golf Association (PGA) of America Puget Sound Partnership N Q N L ra 0 a) cc co 0 0 22 Dept Mayor's Office Council Parks & Recreation Administrative Services DCD Administrative Services Administrative Services Public Works Mayor's Office Finance Mayor's Office Council 0 0 0 Mayor's Office Council Mayor's Office Administrative Services Mayor's Office Council Frequency of Mtgs Monthly Board Meetings; various subcommittee schedules > Monthly to Quarterly _> _> As needed Monthly PIC meetings; Monthly Board meetings; co _> t co co _> t _T s _T - y = C C Cco C C - co cc 2 a s 2 2 2 cJ Purpose Partnership of cities, counties, ports, federal, state and regional transportation agencies, railroads and trucking interests, intent on solving freight mobility problems with coordinated solutions. Grant program that supports transportation projects in smaller towns and cities in rural areas of the region. The KCPEC reviews local agency prioritized projects and recommends the top competing projects to the King County members of the PSRC's Transportation Policy Board (TPB) for review and approval. Mayor Ekberg serves on the Executive Board. The RAVE Foundation is the community based Foundation that represents the Seattle Sounders. (From website) RAVE Foundation envisions a region abundant with opportunities for free play, where we all work together to use soccer as a vehicle to foster wellness, inspire learning, and strengthen connections to community. Education, networking on refugee issues Advise on housing affordability issues To improve pet licensing and other marketing efforts. Education, networking Provide input to SCL's six year strategic plan. A regionally owned jail in of which Tukwila is an owner City. The Mayor serves on the Administrative Board. Finance Director serves on Finance Committee. TIS Deputy Director serves on the CIO Forum. Focused on airport -related issues Study by SCL to test different vegetation management methods on sites in Tukwila and Seattle under the power corridor; data will be collected over the next several years with plan to implement findings throughout SCL corridors Local chamber of commerce Focused on increased overnight stays at SeaTac, Tukwila, and Des Moines A national organization that provides resources for HR Professionals nationwide. Represent King County cities in regional issues Recommend policy positions and regional appointments to the SCA Board. Councilmember Quinn currently serves on the the Board. Organization Puget Sound Regional Council (PSRC) Rave Foundation Refugee Forum Regional Affordable Housing Task Force Regional Animal Services of King County (RASKC) Regional Housing Repair Group SCL Rate Review Panel SCORE Jail Executive Board Finance Committee CIO Forum SeaTac Airport Stakeholder Advisory Roundtable (StART) Seattle City Light Habitat Enhancement Creston-Duwamish Stakeholders Committee Seattle Southside Chamber of Commerce Seattle Southside Regional Tourism Agency Society for Human Resource Management (SHRM) Sound Cities Association (SCA) SCA Public Issues Committee (PIC) 2024 Workplan - Regional Partnerships List Dept Mayor's Office Administrative Services Mayor's Office Council Administrative Services DCD Council Parks & Recreation Administrative Services DCD DCD Parks & Recreation Council 0 V o Administrative Services Administrative Services Administrative Services Frequency of Mtgs As needed _T L C > f C Bi-Monthly Meetings _T L C Quarterly _T L C0 _> L C0 > L C0 T C0 T C Every Other Month Purpose Build and manage high capacity transit in the Puget Sound region Broad economic development focus in the south King County region Education, advocacy, networking Area elected receive information on South KC transportation meetings SoCo provides advocacy, collaborative marketing, networking opportunities and professional development for our members. Coordination of services, joint planning and delivery Collaborative group of planners and developers to talk about housing isses in South King County Regional group to discuss the unique plannng issues of South King County A networking group that discusses issues affecting seniors living in South K.C. Work collaboratively with other South King County jurisdictions to address affordable housing and homelessness. Provide direction on Metro's Long Range Transportation Plan Opportunity to establish a list of employment and training programs to increase awareness, resources, and workforce services in the South King County community. Partner with Work Source employment specialist to help higher skilled refugees find jobs that fit their skills and training through Washington's CLEVER (Career Ladders for Educated and Vocationally Experienced Refugees) program. This program is to develop a career path plan for their short and long term goals in order to get back into their chosen career. Ensure CTE programs allign to student and industry needs. Collaboration and coordination on services to kids and families Organization Sound Transit Soundside Alliance for Economic Development South King Council of Human Services South King County Area Transportation Board South King County Cultural Association South King County Human Services Planners (regional) South King County Joint Planners and Developers South King County planners monthly meeting (SoKiHo) South King County Senior Center Directors South King Housing and Homelessness Partners Technical Advisory Committee Tukwila King County Work Source - CLEVER Program Tukwila School District Continuing Technical Education Board Tukwila School District Providers Meeting N J V) 0 L h v ro co c 0 v 0 0 24 Dept Mayor's Office DCD Mayor's Office Finance Finance Administrative Services v v O a Mayor's Office Police Finance v v O a v v O a Frequency of Mtgs Annual Meeting & Annual Conference Quarterly Annual conferences p C T y ro Twice a year L 0 0 L C 0 T y ro Purpose The United States Conference of Mayors is the official non- partisan organization of cities represented by the elected Mayor. Mayors contribute to the development of national urban policy by serving on one or more of the conference's standing committees. Conference policies and programs are developed and guided by an Executive Committee and Advisory Board, as well as the standing committees and task forces which are formed to meet changing needs. County group to discuss the shared vision for forest cover and forest health, and associated implement strategies. Nonprofit research and education organization that facilitates information and experience on land use practices and policy Stay apprised of new policies, practices; share information Enhance knowledge, exchange information with utility districts and other utility providers Department Directors meet to discuss common issues, network and share data. Line staff are invited for specific topics Valley Agencies (Kent, Renton, Tukwila, Auburn, Federal Way, and Port of Seattle) each have a team of 15-20 personnel of all ranks. The teams deploy and train together to handle large scale disturbances, crowd, and riot control. Regional 911 center for South King County. Mayor serves as the Chair of the Administrative Board. Police serves on the Operations Board that creates policy and provides operations oversight. Finance Director serves on the Finance Committee that oversees financial policies and operations. Administrative Services serves on the Committee for Technology that provides oversight and coordination on technology issues. Valley Agencies each have a team of 3-4 investigations personnel of all ranks. The teams deploy and train together to handle large scale investigations and officer involved shootings in those jurisdictions Valley Agencies each assign seven team members. The team is responsible for conducting operations that are outside the normal capabilities of patrol such as hostage rescue or high -risk arrest warrants Organization United States Conference of Mayors Urban Forestry Forum Urban Land Institute US Bank Procurement Group Utility Finance Officers (UFO) Valley Cities Technology Group Valley Civil Disturbance Unit Valley Communications Valley Communications Operations Board Valley Communications Finance Committee Valley Communications Advisory Committee for Technology (ACT) Valley Investigations Team a T N 0 > 2024 Workplan - Regional Partnerships List Dept Administrative Services v V O a Administrative Services DCD v V O a Finance Mayor's Office Parks & Recreation Administrative Services Administrative Services Parks & Recreation DCD Parks & Recreation Frequency of Mtgs L C o Anually / As Needed Spring and Fall conferences ›, 05 } As needed Bi-weekly (during covid) Ongoing as needed Quarterly Several staff involved in sub- committees that meet monthly Purpose Address needs of vulnerable pops related to emergency management Provides education in support of the Public Records Act and a forum for public records officers and those involved in responding to public records requests Share the latest developments in wired and wireless telecommunications, FCC activities, federal and state telecommunication policy issues, managing cable/telecommunication franchises, enhancing PEG production techniques, effective PEG channel management, new technology demonstrations and more. Suggested attendees include your cable and telecommunication franchise managers, right-of-way managers, television producers, content creators, communications managers, municipal attorneys, city managers and PEG access coordinators. Statewide group providing annual education/training and networking opportunities Membership for all police chiefs and sheriffs. Provides training and support for all law enforcement agencies throughout Washington. Enhance knowledge of changes in municipal bond rules and trends Information sharing and advocacy on economic development Organization for people working in the festivals and events industry aimed at providing professional education, and leadership development opportunities. Promoting professional and educational standards for Municipal Clerks in the State of Washington and providing improved local governmental services. To promote the profession of HR Management and labor relations in local government through education, mutual support, professional recognition and legislative advocacy. State association of parks and recreation professionals that promotes excellence through advocacy, education, networking, and training. Statewide group providing education/training and networking opportunities Organization aided at enhancing, educating and supporting professionals working with the aging population. Organization Vulnerable Populations Task Force (Public Health) WA Association of Public Records Officers (WAPRO) WA Association of Telecommunications Officers and Advisors WACE — Washington Association of Code Enforcement Washington Association of Sheriffs and Police Chiefs (WASPC) Washington Bond Issuers Washington Economic Development Association (WEDA) Washington Festivals & Events Association (WFEA) Washington Municipal Clerks Association (WMCA) Washington Public Employers Labor Relations Association (WAPELRA) Washington Recreation and Parks Association (WRPA) Washington State Association of Permit Technicians Washington State Association of Senior Centers N Q N L ra 0 a) cc co 0 0 26 Dept DCD 0 0 Finance DCD Public Works v 0 a Frequency of Mtgs Annual v Y co CI Purpose Advise on statewide policy issues Recycling coordinators from western Washington cities and counties share information and set priories for funding and programs Enhance knowledge of treasury functions; statewide networking Working groups that provide guidance, technical information, and planning for the WRIA 9 Habitat Plan Washington Transportation Professionals Forum is a group of local agency traffic, transportation, and PW engineers, technicians, directors, managers, supervisors, planners, mayors, clerks, council members, etc. Members share information and discuss ideas about traffic -and transportation -related issues. Members coordinate planning efforts related to EM. Organization Washington State Planning Directors Washington State Recycling Coordinators Washington Treasurer's Association (WTA) Water Resource Inventory Area 9 Forum and WRIA 9 ITC Implementation Technical Committee WSDOTTransportation Professionals Forum Zone 3 Emergency Managers UPCOMING MEETINGS AND EVENTS JANUARY 2025 City Council meetings and Council Committee meetings will be conducted in a hybrid model, with in -person and virtual attendance available. JAN 6 MON JAN 7 TUE JAN 8 WED JAN 9 THU JAN 10 FRI JAN 11 SAT * City Council Regular Meeting 7:00 PM City Hall Council Chambers Hybrid Meeting Rfr Recology FREE HOLIDAY TREE RECYCLING / PICK-UP See below for information. * Library Advisory Board 6:00 PM Tukwila Community Center Hybrid Meeting DONATION NEEDED FOR TRUCK REPAIR COSTS Tukwila Pantry just had a repair bill for $14,369 on their truck plus additional $16,856 for truck rental. Click here to donate. INFO & HELP SESSION: WETLANDS, TREES, SHORELINE, STREAMS & SLOPES Learn about criticial area regulations, available resources and stewardship techniques from the Urban Environmental Specialist and Associate Planner. 6:30 PM - 8:00 PM Tukwila Community Center 12424 42"d Ave S GREEN TUKWILA II RIVERSIDE RESTORATION WITH REI Clear invasives to allow the forest to grow and shade the river for wildlife. 9:00 AM -1:00 PM Bicentennial Park 7200 Strander Blvd Click here to sign-up. * Equity and Social Justice Commission 5:30 PM City Hall Hybrid Meeting GREEN TUKWILA PLANTING AT COTTONWOOD CREEK Join local Forest Steward Heidi Watters for planting season. 11:00AM-2:00PM Cottonwood Corner S 128'h St & 37'h Ave S Click here to sign-up. ► l King County FEEDBACK ON FINAL DRAFT OF ADA TRANSITION PLAN Multiple languages avalable. Due today. Click here for information. Give Blood = Save 3 Lives DONATE AND ENTER TO WIN A $3,000 TANGO GIFT CARD. Click here to schedule an appointment. Or call 1-800-398-7888. You can also donate umbilical cord blood after the birth of your baby to save a life. Easy and free. Click here for information. a1 King County FREE YARD WASTE DISPOSAL King County residents can drop of wood debris from recent storms for free at the Bow Lake transfer station. See below for restrictions. Jan 11 & 12 8:30 AM - 5:30 PM Bow Lake Recycling & Transfer Station 18800 Orillia Rd S Click here for information. CHARITY CUP- FIRST RESPONDERS NIGHT Watch Fire and Police compete in this charity hockey game. Thunderbirds game is included with ticket. 1:00 PM ShoWare Center 625 W James St, Kent Click here to buy tickets. JAN 13 MON JAN 14 TUE JAN 15 WED JAN 16 THU JAN 17 FRI JAN 18 SAT * Committee of the Whole Meeting 7:00 PM City Hall Council Chambers Hybrid Meeting Council Committee meeting schedule will be determined this month. GREN TUKWILA RESTORATION AT RIVERTON PARK Join local forest steward Debbie plant young native plants. 11:30 AM-1:30 PM Riverton Park 13263 Macadam Rd S Click here to sign-up. washington healthplanfinder OPEN ENROLLMENT Anyone can apply for health insurance with Washington Healthplanfinder. Open enrollment ends today. Click here to register. GREENTUKWILA BLACKBERRY BLAST REMOVAL Join Forterra and remove invasive blackberry plants. 10:00 AM -12:30 PM Crystal Springs Park 15832 51 a Ave S Click here to sign-up. al King County RESOURCE FAIR Social service providers will connect attendees with resources. 11:30 AM - 2:30 PM Tukwila Library 14380 Tukwila Intl Blvd Click here for information. CITY HALL / 6300 BUILDINGS ARE OPEN TO THE PUBLIC MONDAYS THRU THURSDAYS 8:30 AM - 4:00 PM 206-433-1800 Jan 8 - Riverside Restoration with REI - Click here to sign-up. 9:00 AM - 1:00 PM Bicentennial Park - 7200 Strander Blvd Jan 9 - Planting at Cottonwood Creek - Click here to sign-up. 11:00 AM - 2:00 PM Riverton Creek - S 128th St & 37th Ave S Jan 14 - Restoration at Riverton Park - Click here to sign-up. 11:30 AM - 1:30 PM Riverton Park - 13263 Macadam Rd S Jan 17 - Crystal Springs Park - Click here to sign-up. 10:00 AM - 12:30 PM Crystal Springs Park - 15832 51°' Ave S Jan 21 - 2025-2026 Restoration Plans for Duwamish Hill Preserve - Click here to sign-up. 6:00 PM - 7:30 PM Tukwila Community Center - 12424 42" Ave S Feb 11 - Restoration at Riverton Park - Click here to sign-up. 11:30 AM- 1:30 PM Riverton Park -13263 Macadam Rd S Feb 12 - Riverside Restoration with REI - Click here to sign-up. 9:00 AM- 1:00 PM Bicentennial Park - 7200 Strander Blvd Mar 7 - Soul Line Dance St. Patty's Day Party (for Seniors) - Click here to sign-up. 2:00 PM-4:00 PM Tukwila Community Center - 12424 42nd Ave S Apr 30 - Veteran's Day with Seattle Mariners (for Seniors) - Click here to sign-up. 10:30 AM - 5:00 PM Tukwila Community Center - 12424 42nd Ave S *" 2025 Minimum Wage Rates - Applies to affected employers only. Click here for information. 206-552-6873 MinimumWage©TukwilaWA.gov TH • FOOD BANK OPENS: Tuesdays, Thursdays & Saturdays (except holidays) 10:00 AM - 2:00 PM 3118 S 140°h St Pam- Volunteers- THERE IS A DIRE NEED OF VOLUNTEERS for food packaging or food distributions. To volunteer, click here to sign up. Donors - Please donate at tukwilapantry.org/donate. Donations can be dropped off on Tuesday -Saturday from 8 AM -11 AM or by appointment. pril King County TUKWILA LIBRARY 14380 Tukwila International Blvd 206-242-1640 library System Jan 18, Feb 15, Mar 15, Apr 19, May 17 & Jun 21 - Resource Fair- Click here for information. 11:30 AM-2:30 PM ** Free online tutoring & homework help for grades K-12. Click here for information. **See other events and fun activities at the Tukwila Library. Click here for information. ENTRY-LEVEL FIREFIGHTER REGISTRATION OPEN FOR WA FIRE CAREERS PARTNER AGENCIES This recruitment will remain open, and WA Fire Careers will be pulling scores on March 26 for the August academy. Click here for information and apply. Scroll down to select WAFIRECAREERS. HOCKEY GAME CHARITY CUP - FIRST RESPONDERS NIGHT 1:00 PM ShoWare Center - 625 W James St, Kent Watch Fire and Policy compete in this charity hockey game. Thunderbirds vs. Silvertips game is included with ticket. Click here to buy tickets. p GPARTM CHT OP LOAN PROGRAMS FOR SEPTIC HELP 1-888-231-2170 CleanWater@Craft3.org ECOLOGY Farling septic systems can result in sewage backingupin the home or entering local waterways andgroundwater supplies. Click here for information. 9 P Y 9 9 Y PP PROPERTY TAX EXEMPTIONS FOR SENIORS AND PERSONS WITH DISABILITIES 206-296-3920 Exemptions.Assessments@KingCounty.gov alKing Count The annual income limit for this program is now $84,000. Click here for information. FEEDBACK ON FINAL DRAFT OF ADA TRANSITION PLAN Due by January 10, 2025 HaveASay@kingcounty.gov King County Metro wants to hear from you on the Americans with Disabilities Act Transition Plan! Multiple languages available. Click here for information. ^ FREE HOLIDAY TREE RECYCLING / PICK-UP 206-944-3900 �!. Recology customers subscribed to food & yard waste collection can leave your undecorated natural holiday tree on regular yard waste service day. For customers not Recology subscribed to food & yard waste services, call 206-944-3900 to schedule a free pick-up of your holiday tree. Holiday trees must be undecorated and no longer than 6 feet. 'SOUNDTRANSIT Join Sound Transit to leam more about this project, including information about the station site, next steps, and how you can get involved in the project. Bring your questions, concems and ideas about the station. Doors open at 6:45 PM. OPEN HOUSE - BOEING ACCESS ROAD INFILL STATION PROJECT Jan 18 7:00 PM Tukwila Community Center / Social Hall - 12424 42"d Ave S 127 128 Tentative Agenda Schedule MEETING 1 — REGULAR MEETING 2 — C.O.W. MEETING 3 — REGULAR MEETING 4 — C.O.W. JANUARY 6 See below links for the agenda packets to view the a enda items: 9 January 6, 2025 Regular Meeting JANUARY 13 SPECIAL ISSUES Update on Federal Government p Affairs. - Potential sale of Newporter parcel. JANUARY 20 JANUARY 27 SPECIAL ISSUES 2025 Participation on external P Boards, Committees and Commissions (discussion only). Special Meeting to follow Committee of the Whole meeting. , * 4 �, I �+ DAY I HAVE A DRY , No Council or Committee meetings due to the holiday. MEETING 1 — REGULAR MEETING 2 — C.O.W. MEETING 3 — REGULAR MEETING 4 — C.O.W. FEBRUARY 3 CONSENT AGENDA Accept Tukwila International Boulevard for 124th/150th Place reconfiguration. UNFINISHED BUSINESS Potential sale of Newporter parcel. FEBRUARY 10 FEBRUARY 17 • FEBRUARY 24 :E- �. !:;,:� HAPPY -6- PRESIDENT'S s _,; t __ ,,, No Council or Committee meetings due to the holiday.