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HomeMy WebLinkAboutReg 2012-04-16 Item 5C - CDBG Application - 2013 Minor Home Repair Program for $125,000COUNCIL AGENDA SYNOPSIS Initials ITEM NO. Meeting Date Prepared by Mayor's review Council review 4/16/12 EB 5.C. ITEM INFORMATION STAFF SPONSOR: EVIE BOWAN ORIGINAL AGENDA DATE: 4/16/12 AGENDA ITr M TITLE Minor Home Repair Application to King County for Community Development Block (CDBG) Grant Funds 2013 CATEGORY Discussion ®Motion /Consent Resolution Ordinance BidAward Public Hearing Other Mtg Date Mtg Date 4/16112 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor HR DCD Finance Fire IT P&R Police PW SPONSOR'S The City Council is being asked to authorize the Mayor to sign the CDBG application to SUMMARY King County for Minor Home Repair for the cities of Tukwila, SeaTac, Des Moines, Covington and Pacific in the amount of $125,000, with $25,000 for Tukwila. The Council President has authorized this item to go directly to the Consent Agenda as this application for grant funding is submitted annually and administrative in nature. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: TO CONSENT AGENDA COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR /ADMIN. Human Services/ Mayor's Office COMMPITEE N/A To Consent Agenda per Council President EXPENDITURE REQUIRED Fund Source: CDBG Comments: MTG. DATE 4/16/12 1 MTG. DATE 4/16/12 COST IMPACT FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED RECORD OF COUNCIL ACTION ATTACHMENTS Informational Memorandum dated 4/9/12 Pre Application Form 15 16 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Tukwila City Council FROM: Evie Boykan, Human Services Manager DATE: April 9, 2012 SUBJECT: Authorization to submit CDBG application for Minor Home Repair 2013 ISSUE King County must receive a Mayor's signed application as authorized by the City Council for the annual application to King County for Federal Community Development "Block Grants. These funds target the Tukwila Minor Home Repair program. For 2013, we again propose serving as the fiscal administrator for minor home repair in the cities of Tukwila, SeaTac, Des Moines, Covington and Pacific. This program assists low and moderate income homeowners in maintaining their homes. BACKGROUND The Office of Human Services has been administering this program in -house since 2005. In 2011 our contractors served 25 unduplicated Tukwila households with 153 hours of labor. Tukwila's current budget for this program is $125,000 for the entire program and $25,000 for Tukwila. We will be asking for the same amount. DISCUSSION This application competes county -wide with other capital federal applications from both cities and non profit agencies. We sit at the table to recommend capital projects, but of course cannot vote on our own application. FINANCIAL IMPACT We are required to upfront the dollars for the program, and then are fully reimbursed by the federal dollars. RECOMMENDATION The Council is being asked to authorize the Mayor to sign the grant application by Consent Agenda motion at the April 16, 2012 Regular Meeting. (Approved for placement on the Consent Agenda by the Council President on 413112). ATTACHMENTS Pre- application form. 17 im Released: 9, 2012 2012 Allocation Process for King County L Community Development Block Grant (CDBG) Kin Count Consortium Funding in 2013 King County Department of Community and Human Services Community Services Division SUBMITTAL of PRE- APPLICATION Housing and Community Development Program REQUIRED to QUALIFY for FUNDING *North /East sub region *South sub region Identify the Sub Region of service delivery *see page 4): 3. On page 2 please provide a brief description of the proposed project. Include the project location, address, the geographic area the project will serve, and the population group the project will serve in King County. 4. Identify the category to which you are applying Community Facilities Microenterprise Minor Home Repair Public Improvements Parks Other 5. Identify the population that will be served, Low /Moderate Income Elderly (62 Persons with Disabilities Homeless Other: 6. Is acquisition of property or right of way involved? Yes No 7. Matching Funds: Indicate Cities: (check all that apply) I Status Indicate one: King County Consortium Joint Agreement Cities: Total A,fticipated Committed Award Date Funding Redmond Renton Shoreline I Other Grant, State, Federal Funding Other CDBG Entitlements: Auburn, Bellevue, Kent, Seattle) i. 3 Private Funds: I I Anticipated Capital Campaign Funds: Total Other Funds: 0 2013 King County Consortium CDBG Fund Request:: $125,000 Total Project Cost: $125,000 Al formats availab upon raw est 206 ):296-9 062 or TTY:711 (Relay Service) -.,.fig The purpose of this pre application is to assist CDBG applicants with the submission of their project proposals. Using the answers provided by applicants, we hope to ensure that proposals contain all necessary information to qualify by the final application deadline. If the proposed project is ineligible under the CDBG Program guidelines, this screening will prevent the applicant from spending time on an unnecessary final application. (For paper forms, please type or print legibly) v Check both boxes if both sub regions are served. 1. Project Title: Tukwila, SeaTac, Des Moines, Covington, Pacific Minor Home Repair 2. Project Location: Jurisdictional boundaries of above cities Agency Name: City of Tukwila Office of Human Services Agency Address: 6200 Southcenter Blvd, Tukwila WA 98188 Contact Person: Evie Boykan Title: Human Services Manager Telephone: 206- 433 -7180 Email Address: evie.boykanptukwilaWA.gov 3. On page 2 please provide a brief description of the proposed project. Include the project location, address, the geographic area the project will serve, and the population group the project will serve in King County. 4. Identify the category to which you are applying Community Facilities Microenterprise Minor Home Repair Public Improvements Parks Other 5. Identify the population that will be served, Low /Moderate Income Elderly (62 Persons with Disabilities Homeless Other: 6. Is acquisition of property or right of way involved? Yes No 7. Matching Funds: Indicate Cities: (check all that apply) I Status Indicate one: King County Consortium Joint Agreement Cities: Total A,fticipated Committed Award Date Funding Redmond Renton Shoreline I Other Grant, State, Federal Funding Other CDBG Entitlements: Auburn, Bellevue, Kent, Seattle) i. 3 Private Funds: I I Anticipated Capital Campaign Funds: Total Other Funds: 0 2013 King County Consortium CDBG Fund Request:: $125,000 Total Project Cost: $125,000 Al formats availab upon raw est 206 ):296-9 062 or TTY:711 (Relay Service) -.,.fig The purpose of this pre application is to assist CDBG applicants with the submission of their project proposals. Using the answers provided by applicants, we hope to ensure that proposals contain all necessary information to qualify by the final application deadline. If the proposed project is ineligible under the CDBG Program guidelines, this screening will prevent the applicant from spending time on an unnecessary final application. (For paper forms, please type or print legibly) Response to question 3: Project Description: Describe in detail what you plan to acquire, construct, or rehabilitate. Give specific details related to the project and proposed use of the CDBG funds. Identify the permits that will be required for the project as well as any land use approvals (i.e. lot line adjustment, subdivision, rezone, conditional use, etc.) Limit answer to space provided. CDBG funds will be used to pay licensed and approved contractors to provide minor home repair services for income eligible homeowning populations within the cities of Tukwila, SeaTac, Des Moines, Covington and Pacific. Staff support from each city provides in -kind contribution in the administration of the program. The City of Tukwila Office of Human Services serves as the fiscal agent. Repairs help maintain the safety and health of residents and preserve the house as affordable housing stock. All permits required by consistency with city code are obtained as necessary. Activities are those that are qualified to meet a maintenance, and repair determination that are either prequalified re relationship to disturbance of paint, or considered eligible with the normal prequalifications of environment review. All jobs will have a completed environmental review. The program is offered to residents on a first come, first serve basis with safety and health concerns prioritized. Historically the majority of residents served within the program are extremely low to low income. Funds will be set aside to cover environmental review costs as well as costs for an independent lead based paint evaluator, and potential testing and clearance costs. 51% of Tukwila households are under 80% of King County median income of $40,718. (2005 -2009 American Community Survey). 24% of the Tukwila population are considered to be below the poverty level.45% of Tukwila homeowners pay more than 30% of their income for housing. Economic development is also supported by this program, in that those in the construction trade are still experiencing the recession in the economy. Our ability to provide work to locally owned contractors contributes to a healthier economy in addition to meeting a significant need for our low income homeowners. SUBMITTAL INSTRUCTIONS: Return this form by April 6, 2012 electronically by e-mail (kathv.tremaernkinecountv.L-ov); and /or hand deliver to: Kathy Tremper, Community Development Coordinator `King County Housing and Community Development; 401 Fifth Avenue, Suite 510, Seattle, WA 98104. Telephone: (206) 263 -9097 Fax (206) 296 -0229 TTY: 711 (Relay Service). If sending fax, please confirm the receipt of document with Kathy Tremper. Kathy.tremper @kingcounty.gov Alternate formats available u pon request 206) 296 -9062, or TTY:711„ (Rela Service To request additional information contact King County Housing Community Development Program (HCD), (206) 293 -9092, or TTY:711 (Relay Service). ELIGIBLE ACTIVITIES Fire Protection acquisition, design, construction or rehabilitation of fire protection facilities and purchase of fire protection equipment. Relocation relocation payments and assistance to individuals, families or businesses displaced temporarily or permanently by a CDBG project. A CDBG proposal which may entail relocation must include a relocation plan and budget. Community Facilities acquisition, design, construction, or rehabilitation of community facilities which primarily serve, or will 3 serve, low- and moderate income persons. CDBG funds can be used to acquire, rehabilitate, or construct senior centers, food banks, emergency shelters, and community clinics. Minor Home Repair Programs activities related to emergency repairs including activities that protect, repair or arrest the effects of disasters, imminent threats or physical deterioration that pose an imminent danger to life, health or safety. !Public Infrastructure Improvements paving of gravel streets; installation of curbs, gutters, sidewalks, drainage, etc. I Environmental Quality Projects design, construction or reconstruction of water and sewer projects, flood drainage facilities, and solid waste disposal facilities to serve existing low- and moderate income communities or neighborhoods. Parks, Recreation, Open Space acquisition, design, site preparation, drainage, construction or rehabilitation of parks or recreational facilities. Any park structure must be permanently affixed. Communities can use these funds to build picnic shelters, and purchase and install play structures. Streets, Walkways, and Architectural Barriers street improvements such as curb and roadside drainage; purchase and installation of traffic signals; construction of walkways, crosswalks, neighborhood roads, parking lots, and pedestrian malls; and the removal of architectural barriers that bar persons with disabilities and elderly and limit their mobility within the public right of way. Removal of Architectural Barrier A project which removes material or architectural barriers restricting mobility and. accessibility of elderly persons or adults meeting the Bureau of the Census' Current Population Reports definition of "severely disabled" to publicly -owned and privately -owned nonresidential buildings, facilities and improvements, and the common areas of residential structures containing more than one dwelling unit is considered to benefit primarily low- and moderate income persons if it is restricted to the extent possible to the removal of such barriers. (Must be qualified through Public Facility or Public Improvement) Alternate formats available up reque 206 296 -90 or TTY:711 (Relay Service) ELIGIBLE RECIPIENTS 9. Presumed Benefit Certain groups are presumed by HUD to be principally low- and moderate income. 1 These are abused children, battered spouses, elderly persons, adults meeting the Bureau of the Census' Current Population Reports definition of "severely disabled," homeless persons, illiterate persons, persons living with AIDS, and migrant farm workers. Verification of Benefit For public facility projects: Agency client data must verify the income of those receiving benefit, and at least 51 of the beneficiaries must be low- and moderate income. For public infrastructure improvement projects of a neighborhood or community -wide benefit at least 45.2% of the beneficiaries must be low- and moderate income. Income Eligibility (Direct Benefit) Requirements In this case, each direct beneficiary is screened for income to restrict project benefit to only those persons who are low- and moderate income. Benefit by Nature /Location of the Project This means that the project activity is of such a nature and in such a location that it may be concluded that the clientele will be primarily low- and moderate income persons; for instance, a food bank at an assisted housing project. Request For Proposal (RFP) application are available for non -profit organizations and public agencies only who serve residents of- North/East sub region cities: Beaux Arts, Bothell, Carnation, Clyde Hill, Duvall, Hunts Point, Issaquah, Kenmore, Kirkland, Lake Forest Park, Mercer Island, North Bend, Redmond, Sammamish, Skykomish, Snoqualmie, Woodinville and Yarrow Point. South sub- region cities: Algona, Black Diamond, Burien, Covington, Des Moines, Enumclaw, Maple Valley, Pacific, SeaTac and Tukwila. Please return the Pre Application form to: King County Housing and Community Development; Kathy Tremper, Community Development Coordinator; 401 Fifth Avenue, Suite 510, Seattle, WA 98104. Telephone: (206) 263 -9097 Fax (206) 296 -0229 TTY: 711 (Relay Service). If sending fax, please confirm receipt. FUNDING TIMELINE March 9, 2012 Pre Applications Available on Web March 9 April 5, 2012 Pre Application Technical Assistance Workshops April 6, 2012 Pre Applications Due (Required to be eligible to submit Application April 13, 2012 Applications Available March /April /May Technical Assistance Workshops and One on One consultation w/HCD Staff June 1, 2012 Applications Due to King County HCD, 4:30 p.m. at the Chinook Lobby, 401 Fifth Avenue, Seattle, WA. June July 2012 Review Process (Applicants may be contacted during this time for additional information). August, 2012 Evaluation Process August 10, 2012 Public Forum Applicant Presentations at the King County International Airport August (TBD); Sub Regions Advisory Group(s) meet finalize award recommendations (if needed) 2nd Meeting (if needed) September 27, 2012 JRC Adopts /Modify Recommendations i November 2012 Applicants are notified of awards January 1, 2013 New program year begins l King County Community Development Block Grant Consortium Cities are: *North /East sub region cities: Beaux Arts, Bothell, Carnation, Clyde Hill, Duvall, Hunts Point, Issaquah, Kenmore, Kirkland, Lake Forest Park, Mercer Island, North Bend, Redmond, Sammamish, Skykomish, Snoqualmie, Woodinville and Yarrow Point. *South sub region cities: Algona, Black Diamond, Burien, Covington, Des Moines, Enumclaw, Maple Valley, Pacific, SeaTac and Tukwila. Alternate formats available u pon reques 206) 296 -9062. or TTY:711 (Relay.Service)